<Insert Project Name>
Change Control Plan
Document Version: <Insert Version Number>
AUTHORS
This document was prepared by:
<Insert contact information for
each author as follows:>
Name, Title
Organization
Address
Office phone
email address
<Example:>
<Example:>
John Doe, Project Manager
Ministry of X
Roundabout A
Office Phone: xxx-xxxx
johndoe@mox.gov.qa
Jane Doe, IT Coordinator
Ministry of X
Roundabout A
Office Phone: xxx-xxxx
janedoe@mox.gov.qa
VERSION HISTORY
Date
Document
Version
<Insert version
completion
date>
<Insert
version
number>
Document Revision History
Document Author/Reviser
<Briefly describe work completed to
create the version>
<Name author or reviser>
<Example:>
May 15, 2006
1.0
Initial draft
John Doe
May 28, 2006
2.0
Reviewed with IT Coordinator and revised
John Doe
June 2, 2006
3.0
Reviewed and revised following meeting
with Project Sponsor
Jane Doe
APPROVALS
Date
Document
Version
Approver Name and Title
<Insert
version
approved>
<Provide name and title of approver>
June 30, 2006
3.0
James Doe, Project Sponsor and Director,
IT
June 30,2006
3.0
John Doe, Project Manager
<Insert approval
date>
Approver Signature
<Example:>
<Insert Project Name> – Change Control Plan
(i)
TABLE OF CONTENTS
1.
Purpose ____________________________________________________________________________ 1
2.
Objectives of Change Control Process __________________________________________________ 1
3.
Terms, Acronyms and Abbreviations ____________________________________________________ 1
4.
Approval Authority for Changes ________________________________________________________ 1
5.
Change Control Board ________________________________________________________________ 1
6.
Change Control Process ______________________________________________________________ 1
6.1
Change Control Process Map ............................................................................................................ 2
6.2
Change Control Process Narrative .................................................................................................... 3
7.
Roles and Responsibilities ____________________________________________________________ 3
<Insert Project Name> – Change Control Plan
Table of Contents
1.
PURPOSE
<This section provides the purpose of the document.>
<Recommended text:>
The Change Control Plan outlines the change control approach for <insert name of project> It provides
standard terminology, clear roles and responsibilities, a detailed description of the approved change control
process, and the standard templates used in that process. It is designed to guide the project team and
stakeholders.
2.
OBJECTIVES OF CHANGE CONTROL PROCESS
<This section provides readers with the objectives of change control.>
3.
TERMS, ACRONYMS AND ABBREVIATIONS
<This section informs readers where they can access the definitions used in this document.>
4.
APPROVAL AUTHORITY FOR CHANGES
<This section outlines who has the authority to approve change requests.>
Role
5.
Approval Authority for Changes
CHANGE CONTROL BOARD
<If the project has a Change Control Board, provide the purpose and membership of the Board here.>
Role
6.
Title
Organization
CHANGE CONTROL PROCESS
<This section specifies the change control process for the project and includes how a change request
is initiated, analyzed, logged, tracked, approved, and implemented. It includes a process map (diagram
outlining steps) and a process narrative (text describing each step).>
<Insert Project Name> – Change Control Plan
Page 1
6.1
Change Control Process Map
<Insert process map depicting the change control process for the project.>
<Insert Project Name> – Change Control Plan
Page 2
6.2
Change Control Process Narrative
<The steps in the above change control process are listed and described in the table below.>
Step Number
7.
Responsible
Action
ROLES AND RESPONSIBILITIES
<This section describes roles and responsibilities for change control. They must be consistent with the
approval authorities outlined in section four and the process provided in section six.>
Role
<Insert Project Name> – Change Control Plan
Responsibilities
Page 3
APPENDIX A: CHANGE REQUEST FORM
<Insert the Change Request Form template if one is required in the change control process. A sample
template is available at www.qnpm.gov.qa>
<Insert Project Name> – Change Control Plan
Page 4
APPENDIX B: CHANGE IMPACT STATEMENT
<Insert the Change Impact Statement template if one is required in the change control process. A
sample template is available at www.qnpm.gov.qa>
<Insert Project Name> – Change Control Plan
Page 5
APPENDIX C: CHANGE LOG
<Insert the Change Log used in the change control process in this appendix. A sample template is available at www.qnpm.gov.qa>
<Insert Project Name> – Change Control Plan
Page 6