Final Report
Contents
1
1.1
1.2
1.3
1.4
1.5
2
2.1
2.2
2.3
2.4
3
3.1
3.2
3.3
4
5
6
7
8
Project Information
Project Goal
Purpose
Business Situation
History
Project Termination
Project Outcome versus Project Goal
Characteristics of the Project Outcome versus Quality Objectives
Project performance versus Performance Quality Objectives
Project Lead-time versus Project Plans
Project Cost versus Project Budget
Evaluation of the Project Performance
Project Organization and Stakeholder Relations
Project Work and Communication
Competence Development
Experiences and Observations
Suggestions for Improvement
Other Matters
References
Distribution List
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3
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4
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5
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1
Project Information
1.1
Project Goal
…………………………
(Describe the project goal in terms of time, costs and outcome as it was
stated in the Project Specification. Also indicate if the goal was changed
during the project.)
1.2
Purpose
…………………………
(Describe the purpose of the project as it was stated in the Project
Specification.)
1.3
Business Situation
…………………………
(Describe the business opportunity related to the project outcome as it was
stated in the Project Specification.
Briefly discuss the information the business case were based on.
Describe the business situation during project conclusion, and comment on
any major deviations from the predicted situation.
Evaluate the calculation methods and information sources.
Comment on post-project reports related to the project outcome, such as
customer satisfaction, in-service performance, manufacturing, sales,
maintenance, and for internal projects, improvement effects within the
organization related to the project.)
1.4
History
…………………………
(Write a brief summary, presenting major events, changes in the project
scope, important decisions, etc., in chronological order. Remember to keep it
short and to focus on major events.)
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1.5
Project Termination
…………………………
(This heading can be omitted if not applicable.
Describe the reasons for project termination.
Describe how the results achieved in the project have been taken care of and
where they can be found)
2
Project Outcome versus Project Goal
…………………………
(The reason for closing the project was inability to reach the project goal, a
discussion on this matter can be relevant here.)
2.1
Characteristics of the Project Outcome versus Quality Objectives
…………………………
(Compare the final project outcome with what was specified in the Project
Specification.
Discuss whether or to what degree the quality objectives on the project
outcome were met. Comment on any deviations.)
2.2
Project performance versus Performance Quality Objectives
…………………………
(List the management and work models, methods, processes and tools used
in the project. List the exemptions from methods and processes, if any.
Compare the actual project performance with what was specified in the
Project Specification.
Discuss whether or to what degree the performance quality objectives were
met. Comment on deviations.)
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2.3
Project Lead-time versus Project Plans
…………………………
(Compare the actual lead-time with the time-schedule, and comment on any
deviations.
Discuss the definition of project milestones, and suggest alternative
formulations that would have given more adequate support for project tracking
and control.)
2.4
Project Cost versus Project Budget
…………………………
Give reasons for any major deviations from the original budget.
Describe, if possible, how cost estimates and work estimates were made at
the start of the project, and which planning constants were used. Relate this
to the final result and suggest new, improved planning constants.
3
Evaluation of the Project Performance
3.1
Project Organization and Stakeholder Relations
…………………………
(Describe the project organization.
Describe the major stakeholders in the project and how they were involved in
the project.
Evaluate how efficient and appropriate the project-stakeholder relations were,
seen from a business perspective, a human perspective and a project
organization perspective.)
3.2
Project Work and Communication
…………………………
(Describe and evaluate communications management and reporting routines
and tools.
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Describe and evaluate the work forms applied in the project.
Describe and evaluate leadership styles applied in the project.)
3.3
Competence Development
…………………………
(Discuss what competence development has taken place in the project, at the
team level as well as at the individual level. Discuss how this can best be
made use of in future projects and operations.
If applicable, acknowledge good performance. (Detailed information on
performance at the individual level should however be directly transferred to
the individual project members and their resource owners.) )
4
Experiences and Observations
…………………………
(Summarize the experiences, both positive and negative, made in the project,
as well as the observations that have been made.
Describe the difficulties and problems encountered, and how problems have
been solved. Advice for similar projects in the future could be given.
The following checklist can be useful:

Management's commitment and support

Decision-making model

The project organization

Involvement and commitment of project stakeholders

Subcontractors and suppliers

Project management methods

Project plans and planning tools

Accounting system

Coordination and control
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5

Information and reporting

Legal issues, intellectual property rights, etc.

Work models and processes

Project quality system

Security matters

Motivation

Cooperation )
Suggestions for Improvement
…………………………
(Suggestions for improvements should continuously be given to the
organization during the project.
List suggestions for improvements made during the project and use the
information from the Progress Reports.)
6
Other Matters
…………………………
(If any matters of importance bring them up here if they haven’t been
mentioned before in the report)
7
References
…………………………
(List any documents referred to in the Final Report.)
8
Distribution List
…………………………
(Select the persons concerned with the document and list their names.
External parties should not be included in the distribution list, unless the
project sponsor has so decided.)
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