Date: April 16, 2008
To: James Baumgartner, Internal Vice President of Student Government Association
From: James Balsamo, Lyndsay Beaird, Ashley Pennington
Subject : Proposal Project to Raise Awareness for Tech Teacher Website
Purpose
The purpose of our proposal is to encourage the Student Government Association to increase student’s awareness of the Texas Tech teacher evaluation and grade distribution website.
Summary
Surprisingly, there are many ways to learn about your professor before the first day of class. Whether students subscribe and pay for the services found on Pick-A-Prof, rely on advice from their advisors or word-of-mouth rumors from fellow classmates, the average student tries to research their knew or potential Professor.
However, unbeknownst to most Tech Students, they already have access to a great resource on TechSIS. Tech publishes credible information for all students concerning
Teacher evaluations and grade distributions. These resources prove to be invaluable while planning and registering for your classes. With proper promotion, these websites would undoubtedly be used much more often.
This proposal memo also includes information about the various tasks and schedule that would serve as an action plan. While these are detailed tasks, it is important to remember that they are just suggestions. We have formulated each of these tasks because we believe they will help promote the website the best.
If you do accept this proposal, we encourage you to begin work and continuing your own research immediately. We briefly describe each of the tasks below, but can promptly give you the full copies immediately upon request.
Introduction
The clock is ticking with one minute until Midnight. Pen in hand with a list of 6 call numbers ready for quick entering. The call numbers match up with five courses for the
Fall 2009 Semester as well as a corresponding lab. Careful not to double click, the cursor moves to the e-Raider Log-In button. A sigh of relief washes over, when the screen appears to have made it onto the TechSIS homepage. With two more clicks and a lot of patients, eight minutes later the easiest part of registration was over. Now students can only hope to have picked the right teachers based on information from their friends.
Registering for classes in a nightmare. First, a student must log on to TechSis. However,
TechSIS is notorious for system failures and errors of all kinds. While trying to just log on to the website students have a difficult time uploading the webpage. The system warns its users that the website will be experiencing a time of high volume users. Therefore, they ask students to remain patient April 1 st
through the 16 th
while registration dates

open. All of these issues are problems students encounter while just logging on!
Therefore, students rarely spend time on their TechSIS and it’s various resources. Many students look for a class time, pick the best hour, and bam they have a schedule.
However, some students spend a while selecting their class times and most importantly professors. Whether they research the teachers on Pick-A-Prof or call friends for advice, picking a class is not easy. However by advertising and improving resources already available to Tech students the registration process could be a lot easier and less overwhelming.
The average full-time student is enrolled in twelve to nineteen hours. These classes get increasingly tough as you reach your degree and final courses. However, many classes, especially the basic, general requirements should be easy to complete and receive a good grade. But, as all students soon discover, every professor teaches the course their own way. For example, we could use a general requirement United State History 2300 course to compare teachers. Teacher One could assign nightly homework, True/False tests, and multiple book reports. Meanwhile, Teacher Two could have weekly quizzes, group work, and test reviews. It is easy to understand that a students experience in History 2300 would vary greatly between the two teachers. Similarly, the same student could receive two very different grades. Teacher One would most likely have a low grade distribution with many
C’s, while Teacher Two would have a higher grade distribution with many more A’s and
B’s.
So is there an easy way to learn about your future professors before hand? Balancing at least four courses is difficult for many students. Not to mention outside activities, jobs, and other obligations. So how does the average student choose which class or section to register for? Some students pick classes for a specific time and or day slot. However, many students depend on advice from their advisors or other teachers. Most commonly, students rely on word of mouth information from their friends and classmates. But what about the teachers your friends don’t know about? Or the information an advisor will not and cannot share with you?
Texas Tech University students do not know about the teacher evaluation website that is available to them. We propose to increase student’s awareness for the Texas Tech teacher evaluation website. The website is a useful and time saving tool. It provides quality information about professor’s grade distribution and student’s analysis of the teacher. This website is imperative when registering for classes!
The purpose of this proposal is to encourage the Student Government Association to increase student’s awareness for the Texas Tech teacher evaluation website. The website is a useful and time saving tool. It provides quality information about professors grade distribution and student’s analysis of the teacher. This website is imperative when registering for classes! However, most students do not know about it. With our proposed procedures, we are sure that you all will become passionate with advertising and promoting this website.

Proposed Procedure
We will perform and provide the following tasks for you to review. We hope by providing you with our background research you will also agree that you should support and promote the Texas Tech Teacher Evaluation website. We suggest using a number of different tasks to continue your research, already made promotional examples, and letters to help make your job easier:
1.
a proposed survey for students
2.
a letter two distibute to each College’s Advisors
3.
Poster Advertisement
4.
Advertisement for The Daily Torreador
Task 1. A proposed survey for students.
First, we plan to make a sample survey. This would allow us to figure out basic information. How many students know about the website? How many students have visited the website? How many students have used the website when planning a schedule? How many students subscribe to Pick-A-Prof? These questions would demonstrate possible interest in the website.
Task 2: A letter to distribute to each College’s Advisors.
We plan to make a sample letter to send to the advising offices in each college. We hope to encourage the advisors to use these resources. In addition, they may begin using and recommending this website to their students. People are creatures of habit, so once they use the website, we are sure they will return. We hope that providing the letter to Student
Government Association will make it easier for them to use. Therefore, the probability of advisors being informed of the website dramatically increases. SGA would not be responsible for writing it, only distributing it.
Task 3. Poster Advertisements
Another way to raise awareness is by creating posters. The posters could be placed in the dorms and message boards in different buildings. Hopefully they could spread throughout campus. By placing posters everywhere, we hope to reach the maximum number of students. We plan to make a sample poster for the Student Government Association.
Therefore, they will not have to come up with it on their own. This further reinforces the actions that need to be taken.
Task 4. Advertisement for The Daily Torreador
We would also propose to place an ad in The Daily Torreador. This would increase awareness to anyone who may have not been exposed to posters around the school.
Similarly, it would be easy and cheap to distribute flyers around the Student Union
Building.
With each of these tasks we have provided you the resources to make this proposal a reality. We hoped that by first writing this proposal letter to you, and secondly presenting a presentation would encourage the Student Government Association to make Tech
Students aware of the website.

Your Job
So what now? How will you take on this project amongst all of your other responsibilities? We hope by providing a proposed timeline you will be left to do minimal work and planning. Each task is shown with a corresponding date and month.
These dates are not set in stone, however serve as a general guideline.
Tasks April
SGA letter Sent on the
21 st
May
Presentation
June/July/August September October
1.Survey Administered to
Summer School
Students and
During 1 st
week
2. Letter to
Advisors
3.Posters Made and
Presented
Letter Delivered before school starts
Similar Flyer in
New Student
Packets and
Classrooms
Letter distributed again.
Reminder letter again!
Hung in
Residence
Halls and
SUB
4.News
AD
Ad in the
DT weekly
AD in The
DT weekly
We are very committed to this proposals success. Therefore, we encourage you to seek assistance with us for anything you may need.