OMAK CITY COUNCIL
MEETING MINUTES
September 19, 2011
CALL TO ORDER:
Mayor Gagne called the regular meeting of the Omak City Council to order at 7:00 PM and everyone
joined in the flag salute.
COUNCIL AND ADMINISTRATIVE PERSONNEL:
Michael Foth
Steve Clark
Lew Goebel
Nattalie Cariker
Leanne Whitener-absent
John Sackman
Dino DeCesari
Patrick Dalton, Building Official
Kevin Bowling, Fire Chief
Larry Schreckengast, Police Chief
Todd McDaniel, Public Works Director
Ralph Malone, City Administrator
Kathy Lobdell, City Clerk
CONSENT AGENDA:
Member DeCesari moved, seconded by Member Cariker, to approve the consent agenda consisting of
minutes from the September 6, 2011 meeting and claims checks numbered 4350-4409, in the amount of
$561,520.45. Member DeCesari noted the check from September 6, 2011, in the amount of $4,000.00 to the
American Red Cross was voided and re-processed with this accounts payable run at a lesser amount. The
local Red Cross office closed September 1, 2011. The 2011 payment was prorated through that date at
$2,668.00 and is included in this claims check total. As there were no questions from Council or the audience,
Council voted and unanimously approved the motion. (NOTE: Claims checks numbered 4186-4266 are
voided from the September 6, 2011 accounts payable run.)
CORRESPONDENCE AND MAYOR’S REPORT:
Mayor Gagne called upon Richard Markley, representing the Department of Ecology (DOE), for a
presentation. Mr. Markley stated it was a pleasure to present to the City, and Sewer Plant Chief Operator
Jesus Arciniega, the 2010 Sewer Plant Compliance Award. Mr. Markley stated this is an exemplary award,
given to Sewer Treatment Plant operators that have had zero violations, have been 100% compliant with the
DOE reporting requirements and have shown excellent professionalism. He added this is the fourth or fifth
year in a row for the Omak Plant. Mr. Arciniega accepted the award and stated that former employee Bryan
Coffey should also be acknowledged for this award, as his work at the Plant in 2010 helped earn this
recognition. All in attendance applauded Mr. Arciniega’s accomplishment.
Mayor Gagne asked for Council input on declaring Saturday, November 12, 2011, as the day for the
Fall Clean-up in Omak. Okanogan will hold theirs the Saturday before. Member Clark moved, seconded by
Member DeCesari to declare Saturday, November 12, 2011, as Fall Clean-Up day in Omak. As there were no
questions or comments from the audience, Council voted and unanimously approved the motion.
PUBLIC HEARING:
2011-2016 Capital Facilities Plan
Mayor Gagne opened the public hearing at 7:05 PM, calling upon contract planner Kurt Danison to
review the draft document. Mr. Danison handed out a one-page summary of the capital expenditures for the
next five years from the Capital Facilities Plan. (Attached) He reviewed some suggestions made by the Audit
Committee and noted the projects on the lists came down to the amount of funding available. Some of the
lower priority projects had been removed and the major improvements to the parks have been moved to 2015
and 2016, allowing time to gather matching funds. Mr. Danison suggested Council review the Capital Facilities
Plan each year at budget time and amend it if there are changes to the capital projects. After a few questions
and no additional testimony, Mayor Gagne closed the public hearing at 7:12 PM.
September 19, 2011
OMAK CITY COUNCIL
MEETING MINUTES
September 19, 2011
NEW BUSINESS:
Resolution 51-2011 – Amendment #13-G&O Contract-Sewer Plant Permit and Waste Load
Report
Member Foth moved, seconded by Member Cariker, to approve Resolution 51-2011. Public Works
Director McDaniel told Council this is an amendment to the engineering contract with Gray & Osborne
because the City is required to complete a compliance document for the discharge permit from Dept. of
Ecology. This runs in conjunction with the recently adopted Sewer Comprehensive Plan. The document will
also state the City can adequately treat sewage before it is dispensed into the Okanogan River. After a few
questions and no comments from the audience, Council voted and unanimously approved the motion.
Resolution 53-2011 – Accept Fire Hall Door Modification Project as Complete
Member Goebel moved, seconded by Member Clark, to approve Resolution 53-2011. Fire Chief
Bowling confirmed the project is complete and he recommends Council acceptance. As there were no
questions and no comments from the audience, Council voted and unanimously approved the motion.
Resolution 54-2011 – Approve 2011-2016 Capital Facilities Plan
Member DeCesari moved, seconded by Member Clark, to approve Resolution 54-2011. As there
were no questions and no comments from the audience, Council voted and unanimously approved the motion.
OTHER BUSINESS:
Council Committee Reports:
Member Clark, Chairman of the Personnel Committee, announced that Todd McDaniel had been
offered the position of Public Works Director for the City, and Mr. McDaniel had accepted. City Administrator
Malone stated that the amount of time Mr. McDaniel had spent as Interim Public Works Director would be
counted as a large portion of the required probationary period, so Mr. McDaniel will be off probation for this
position as of November 1, 2011. Member Clark also requested the Committee meet with Public Works
Director McDaniel right after the Council meeting.
Member DeCesari, Chairman of the Audit Committee, told Council they had recently met with the
Mayor, City Administrator Malone, City Clerk Lobdell, and a representative of Vision Municipal Solutions
regarding the degradation of the City’s computer system server that supports the financial accounting system.
There are upgrades needed to keep the accounting system separate from the rest of the City technical needs
on the server. The Committee approved an upgrade to the system for $9,746.85. City Administrator Malone
stated he will bring a resolution back to Council that will allow the City to use a negotiated purchase allowing
this upgrade from the same company that provides the accounting software, and an appropriating ordinance to
amend the budget.
Member Clark, a member of the County Solid Waste Advisory Committee, stated they had accepted
the 2012 budget from the County Commissioners and there will be a public hearing on the budget within the
week.
Staff Reports:
City Administrator Malone told Council the City had received the fully-executed contract from Public
Works Trust Board for the $7 million loan.
He stated he had been contacted by a property owner who lives north of the Okanogan Gun Club,
asking if the City would be interested in participating in constructing a frontage road in that area. Mr. Malone
told the property owner this area is outside the City limits and even outside of the current Urban Growth Area
(UGA) proposed for future growth.
Public Works Director McDaniel told Council about a reverse Change Order that brought a credit of
$73,800 to the Sewer Plant Project. He reminded Council this was mentioned by the G&O engineers at the
September 6, 2011 public hearing for the Sewer Comprehensive Plan, but the amount had not been confirmed
and brought back to Council. City Administrator Malone stated he planned to pull the Water/Sewer Committee
together in the next week to discuss another change order to this project for $8,000-$10,000, well within the
authority of the Committee to approve.
Member DeCesari, a member of the Street Committee, asked Public Works Director McDaniel if they
should meet regarding a driveway entrance dispute on Okoma Drive recently reported. Mr. McDaniel stated
only if the Committee wished to pursue the issue but he had told the resident it was too far after completion of
September 19, 2011
OMAK CITY COUNCIL
MEETING MINUTES
September 19, 2011
the project to make any corrections at the City’s cost. He added Member Whitener, Chairperson of the
Committee, had been informed of the issue and, since she is out of town, he had not heard back.
Member Goebel congratulated Mr. McDaniel on his new position. He reminded those participating in
the ride to the AWC Regional Meeting on September 28th to meet at 3:00 PM at City Hall.
Member Sackman reported on the RTPO, ED&D and RC&D meetings he recently attended. He spoke
of the innovative uses being developed at the old Twisp Forest Service Ranger station, a small businesses
meeting to be held at the Omak Performing Arts Center on September 23 rd, and how the RTPO is combining
many smaller transportation funding projects into one larger project to present to the State Legislature.
Member Sackman noted that the Omak bridge is always in the forefront in transportation needs conversations.
Member Goebel reminded Council the Omak Rodeo and Native Arts Center (ORNAC) meeting will be
held at 7:00 AM, Tuesday, September 20, at the Koala Grill.
As there was no further business, the meeting was adjourned at 8:37 PM.
____________________________
Kathy Lobdell, City Clerk
______________________________
Cindy Gagne, Mayor
September 19, 2011