MUNICIPALITY OF THORNE
Regular Sitting held on June 7, 2011 (7:00pm)
Minutes of the meeting of the Municipality of Thorne held on Tuesday, June 7, 2011, 2011 at 7:00pm in
Thorne Township, under the chairmanship of the Mayor, Mr. Ross Vowles.
1.
OPENING AND ATTENDANCE
M. Guitard, J. Schock Pulley, E. Dagenais-Schwartz, K. Kelly, E. Pasch, R. Charette
2.
QUESTION PERIOD
3.
ADOPTION OF THE AGENDA
142-06/2011
It is moved by M. Guitard and resolved to adopt the agenda with modifications. Carried
4.
ADOPTION OF THE MINUTES OF THE MAY 3, 2011 MEETING
143-06/2011
It is moved by R. Charette and resolved to adopt the minutes of the May 3, 2011 meeting, with
modifications to #14, by adding the snowplowing of the parking area of the rink, and #22, by replacing
the word “painted” with “decal”. Carried
5.
FOLLOW-UP
1) ADMQ Insurance:
144-06/2011
It is moved by K. Kelly and resolved to purchase the additional insurance from the ADMQ for a fee of
$175.00. Carried
2) ATV Club: Yach road is not being used by the ATV club and no signs are posted.
3) “Up the Hills to Home”: A student from PHS has volunteered to type the text of the book in order to
make it ready for reprinting.
4) Family Policy: The public meeting for the action plan will be held at the Otter Lake RA on Saturday,
June 18th at 1pm
5) Canada Summer Jobs: Although the application for a summer student was an eligible project, the
request was denied as the demand for funding exceeded the budget available in our constituency.
6) Safety Boots:
145-06/2011
It is moved by E. Dagenais-Schwartz and resolved to add the increase to the Municipal employees’
cheques in a separate allocation on their cheque instead of an increase to their hourly wage, that being
$2.88/pay. Carried
6.
DEEDS
There were 3 deeds for the month of May 2011.
7.
INSPECTOR’S REPORT
There were 2 inspections for the month of May 2011.
8.
ROAD FOREMAN’S REPORT
The Road Foreman’s monthly report was deposited.
After inspecting the section of Johnson road between 74 and 78, the road Foreman has recommended that
no work is needed on that section at the present time. The portion of road closer to where Mr. Cluff’s
garage was located would benefit from work, if any money was to be spent on Johnson road. In the Road
Foreman’s opinion, money would be more wisely spent on gravel for Thorne’s roads, Greermount,
Bryson, etc.
9.
WASTE MANAGEMENT SITE
146-06/2011
It is moved by R. Charette and resolved to authorize the Director General (DG) to give replacement
stickers to those ratepayers whose stickers were mailed to their mortgage holder. Carried
147-06/2011
It is moved by M. Guitard and resolved to purchase 2 sets of rechargeable batteries for the camera at the
dump gate, a battery charger, and another SD card so that they can be rotated weekly. Carried
148-06/2011
It is moved by E. Pasch and resolved to purchase another camera, to be used at the waste management
site, and to purchase 2 sets of rechargeable batteries and 2 more SD cards so that they can also be rotated
weekly. Carried
149-06/2011
It is moved by J. Schock Pulley and resolved to replace all items stolen at the dump. Carried
10.
LETTER FROM A RATEPAYER
The DG responded to a letter from a ratepayer explaining the procedures at the waste management site,
along with a list of refused and accepted materials for recycling.
Page 239
11.
SNOWPLOWING ON APRIL 21, 2011
150-06/2011
It is moved by E. Dagenais-Schwartz and resolved to send a letter to Tom Orr Cartage explaining that the
Municipality is unable to pay the invoice #10135, for snowplowing on April 21, 2011, given that Article
10 of the current contract states that “This contract commences with the first winter storm, snow or
freezing rain and terminates when spring thaw is completed”. Carried
12.
DIRECTOR GENERAL’S HOLIDAYS
The DG will be taking one week of holidays in July and one week in August and the Assistant Director
General will be working so that the office remains open.
13.
BY-LAW ON GARBAGE
151-06/2011
It is moved by M. Guitard and resolved to accept by-law #04-2011. Carried
BY-LAW # 04-2011
CANADA, PROVINCE OF QUEBEC
M.R.C. Pontiac
Municipality of Thorne
REGULATIONS FOR THE BILLING OF HOUSEHOLD WASTE
WHEREAS the Municipality of Thorne finds it necessary to implement a by-law for the billing of household waste;
WHEREAS the Municipality of Thorne pays per ton on the collection of household waste;
CONSIDERING THAT a Notice of Motion of this law was duly given by Councilor Mike Guitard, at the regular
meeting of council held on May 3, 2011;
FOR THESE REASONS, THE COUNCIL OF THE MUNICIPALITY OF THORNE ORDERED THAT:
Article 1 Preamble
The preamble of this by-law forms part of all legal purposes.
Article 2 Title and Number
This Regulation is numbered 04-2011 and is entitled "Regulations for the billing of household waste."
Article 3 Purpose
The purpose of this by-law is to establish the rules for billing household waste.
Article 4 Obligations
Ratepayers are obligated to put one garbage sticker on each 20 lbs (bag/box) of household garbage or recycling
when bringing their waste to the Waste Management site.
Article 5 Price
Should a ratepayer refuse to put a sticker on garbage or recycling, the dump attendant will notify the Director
General (DG) of the amount of garbage left.
Article 6 Method
Should a person refuse to place the required number of stickers on the waste that they deposit, the DG will
charge the appropriate fee to the ratepayer’s tax file, per 20 pounds, based on the price the Municipality pays to
the contractor for the same weight, along with a $20.00 administrative fee for each occurrence. The
corresponding bill will be mailed to the ratepayer with a 30 day delay before interest will start accumulating.
Article 7 Interest
The same percent interest will apply for unpaid garbage fees as that of annual land taxes.
Article 8 Entry into force
This By-law comes into force on the day of its publication in accordance with the Act.
14.
THORNE NOTICE BOARD
152-06/2011
It is moved by K. Kelly and resolved to cover the expenses incurred to add a link on the municipal
website to the “Thorne Notice Board” monthly newsletter, and to send a Thank You to Bob and Joyce
Binder for their dedicated work. Carried
15.
PONTIAC AGRICULTURAL SOCIETY
153-06/2011
It is moved by E. Pasch and resolved to donate $100 to the Pontiac Agricultural Society. Carried
16.
GASOLINE PRICES
A letter from Charlotte L’Écuyer written to the Pontiac Chamber of Commerce concerning the
impossibility of lowering the gasoline tax was read to council.
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17.
ROUTE 148
154-06/2011
It is moved by M. Guitard and resolved to support the Municipality of Bristol’s request for major repairs
to Route 148 from Luskville to Aylmer by writing a letter of request to the MTQ (Ministry of Transport of
Quebec). Carried
18.
FQM COURSE ON ETHICS
155-06/2011
It is moved by J. Schock Pulley and resolved to enroll the Mayor and all 6 councilors for the English
course offered in Shawville on November 26, 2011. Carried
19.
JOHNSON LAKE ASSOCIATION
156-06/2011
It is moved by K. Kelly and resolved to donate $100.00 towards the Parade of Lights and fireworks,
taking place on July 9th. Carried
20.
FIRE COMMISSION COUNCILOR
157-06/2011
It is moved by E. Pasch and resolved to name Mayor Vowles and Interim Fire Chief, Donna Early, as
municipal representatives when meeting with other municipalities regarding inter-municipal agreements,
in accordance with the Fire Safety Cover Plan. Carried
21.
SNOWPLOWING OF ROUTE 366 EAST
158-06/2011
It is moved by M. Guitard and resolved to authorize Ginger Finan, Director General, to sign the contract
with the MTQ (Ministère du Transport du Québec) for the snowplowing, salting, and sanding of Route
366 East in the amount of $20,178.70, and to have the Director General (DG) sign the contract on behalf
of the Municipality of Thorne. Carried
22.
159-06/2011
OKTOBERFEST LADYSMITH
Essie Dagenais-Schwartz will represent the Municipality at the opening ceremonies.
It is moved by R. Charette and resolved to make a donation of $100.00 to Oktoberfest Ladysmith. Carried
23.
CARREFOUR ACTION MUNICIPALE ET FAMILLE
160-06/2011
It is moved by E. Pasch and resolved to re-new the membership with the Carrefour Action Municipale et
Famille for $38.45. Carried
24.
REQUEST FROM THE MUNICIPALITY OF SHAWVILLE
161-06/2011
It is moved by R. Charette and resolved to donate $200 to the Municipality of Shawville to be used
towards their new Splash Pad at Mill Dam Park. Carried
25.
FARM CREDIT CANADA – AGRISPIRIT FUND
162-06/2011
It is moved by E. Pasch and resolved to apply to the Farm Credit Canada (FCC) – AgriSpirit Fund for
$25,000 for funding to cement the outdoor rink. Carried
26.
MRC/SQ GOLF TOURNAMENT
No donation will be made to the golf tournament at this time.
27.
MUNICIPAL ROAD IMPROVEMENT HELP PROGRAM
163-06/2011
It is moved by R. Charette and resolved to apply to the Municipal Road Improvement Help Program for
$20,000 for road preparation for paving for Bryson road or road base excavation on Johnson road.
Carried
28.
REQUEST FROM THE MUNICIPALITY OF LITCHFIELD
164-06/2011
It is moved by M. Guitard and resolved to pay for 3 loads of gravel through the contractor that the
Municipality of Litchfield is using to be used for the Thorne portion of Crawford road. Carried
29.
REQUEST FROM MUNICIPAL AFFAIRS (MAMROT) FOR DIRECT DEPOSIT
165-06/2011
It is moved by M. Guitard and resolved to have the Director General enroll with MAMROT for Direct
Deposit, given the postal strike. Carried
30.
TOUR OF TRANSFER STATION AND THE LACHUTE LANDFILL
166-06/2011
It is moved by J. Schock Pulley and resolved to send 2 councilors to tour Tom Orr Cartage’s Transfer
Station and to visit the landfill site in Lachute, and to cover the dining expenses incurred. Carried
31
PLACE AUX JEUNES
167-06/2011
It is moved by E. Pasch and resolved to donate $64.95 to Place au Jeunes du Pontiac. Carried
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32.
MAYORS REPORT OF THE MRC MONTHLY MEETING
The Mayor had no report to deposit.
33.
BUSINESS ARISING FROM MRC MEETING
No business arising from MRC meeting.
34.
VARIA:
35.
168-06/2011
PAYMENT OF INVOICES
It is moved by R. Charette and resolved that invoices totaling $78,094.72 be paid. Carried
Certificate of Authority of Funds.
I, the undersigned, Ginger Finan, Director General for the Municipality of Thorne certify that there are
credits available to pay the expenses listed above.
Whereof, this certificate is given in Ladysmith, this June 7, 2011
_________________________________
Ginger Finan, Director General
36.
SOLAR LIGHT
169-06/2011
It is moved by E. Pasch and resolved to purchase and install a solar streetlight at the corner of Route 366
and Bryson road. Carried
37.
BUILDING INSPECTOR
170-06/2011
It is moved by M. Guitard and resolved to have the Administration Committee recommend a solution for
hiring a Building Inspector, 1 day/week. Carried
38.
TCRA REQUEST
171-06/2011
It is moved by J. Schock Pulley and resolved to give a donation of $5343.18 to the TCRA, to cover their
2011 municipal taxes. Carried
39.
ADMINISTRATION COMMITTEE’S RECOMMENDATIONS
The Administration Committee is looking into the obligations regarding the keeping of documents before
any renovations will commence.
172-06/2011
It is moved by J. Schock Pulley and resolved to cover half the expenses of private health and medical
insurance for any employee who wishes to benefit from coverage and to have the Administration
Committee decide which company and benefit plan to choose. Carried
40.
INVITATION FROM MCDOWELL SCHOOL
173-06/2011
It is moved by K. Kelly and resolved to send the DG as the Municipal representative to the auction at
McDowell school, being held on June 17th. Carried
41.
HYDROQUEBEC OUTAGES
174-06/2011
It is moved by M. Guitard and resolved to write a letter to Hydro Quebec regarding our ratepayers’
concerns when reporting an outage and the difficulties experienced when contacting Hydro. It is also
noted that Hydro’s automated service often rejects the voice recognition of Thorne’s postal code. It is
requested that Hydro improve the efficiency of their system. Carried
42.
2133 ROUTE 303
175-06/2011
It is moved by R. Charette and resolved to request that the road crew remove the remaining debris from
2133 Route 303, as soon as they have the time. Carried
43.
FAMILY FUN DAY
176-06/2011
It is moved by M. Guitard and resolved to host a Family Fun Day on Sunday, July 17th from noon to 4pm,
and to cover expenses for food and beverages, as well as the advertisement. The event will include
baseball, volleyball, horseshoes, sack races, 3 legged race, etc. A request for volunteers to help with the
event will be circulated. Carried
44.
ADJOURNMENT OF THE MEETING
177-06/2011
It is moved by E. Dagenais-Schwartz and resolved to adjourn the meeting at 9:06pm. Carried
Next regular sitting of Council will be at 7:00P.M. on July 5, 2011.
………………….
Ross Vowles
Mayor
…….……………………
Ginger Finan
Director General
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