SUGAR MILL WEST PROPERTY OWNER'S ASSOCIATION
ANNUAL MEETING
MARCH 28, 2014
WELCOME AND ESTABLISH QUORUM
THE MEETING WAS CALLED TO ORDER AT 6:06 PM AT PAUL AND CAROLYN HEINIG'S
HOME. A QUORUM WAS PRESENT. THIRTEEN PROPERTY OWNER'S WERE
REPRESENTED..
APPROVAL OF MINUTES
INDIVIDUAL COPIES OF THE 2013 ANNUAL MEETING MINUTES WERE READ BY THOSE
PRESENT. MOTION MADE TO APPROVE MINUTES BY RHONDA WADE. SECONDED BY
BY TIM ELLIOTT. ALL APPROVED.
UPDATES/REPORTS
TREASURER'S REPORT-TOTAL EXPENSES FOR 2013 WERE $1,902.12. EXPENSES FOR
WEB SITE AND INTERNET SERVICE GIVEN BY ANDY HUMPHREY. MOTION MADE BY
PAUL HEINIG TO APPROVE REPORT. SECONDED BY RHONDA WADE. ALL APPROVED.
ACC UPDATE-SEVERAL PROPERTIES WERE SOLD THIS PAST YEAR. THE PETITION TO
AMMEND THE DEEDS OF RESTRICTIONS TO KEEP TWENTY LAYING HENS WAS
APPROVED.
NEIGHBORHOOD VALUE MAINTENANCE AND IMPROVEMENT PROJECT UPDATES
1. ENTRANCE SIGN- -LANDSCAPING WAS COMPLETED AROUND ENTRY SIGN.
WILL NEED TO DISCUSS MAINTENANCE OF LANDSCAPING IN THE BUDGET.
2. ANDY HUMPHREY IS ATTEMPTING TO KEEP WEB SITE INFORMATION CURRENT..
IMPROVING COMMUNICATION WITHIN THE ASSOCIATION AND HOW TO
ACCOMPLISH IT WAS DISCUSSED. CHARLES SMITH SUGGESTED SETTING
UP A FACEBOOK PAGE. HE VOLUNTEERED TO SET IT UP AND FOR RESIDENTS TO
COMMUNICATE TO HIM ANY INFORMATION TO BE POSTED.
DISCUSSUION, CONSIDERATION AND POSSIBLE ACTION-2014
REVIEW AND APPROVE BUDGET AND FEES- NO LEGAL FEE WAS PAID FOR ADVICE
FROM ATTORNEY REGARDING THE CHICKEN PETITION AS NO INVOICE FOR
SERVICES HAS BEEN RECEIVED.
PROJECTED 2014 BUDGET IS BASED ON EXPENSES FROM 2013 WITH MONEY
ALLOCATED FOR MAINTENANCE OF LANDSCAPING AT ENTRY SIGN, WEB SITE, POST
OFFICE BOX AND OFFICE SUPPLIES.
SEVEN PROPERTY OWNER'S CONTINUE TO HAVE ANNUAL FEES UNPAID.
MOTION MADE BY JIM GLOVER TO AMMEND THE 2014 BUDGET TO HAVE NO ANNUAL
FEE CHARGED THIS YEAR. PROPERTY OWNER'S THAT HAVE NOT PAID THEIR ANNUAL
FEES WILL BE SENT AN INVOICE FOR PAYMENT. SECONDED BY VIC WADE. ALL
APPROVED.
BOARD OF DIRECTORS ELECTION-THREE POSITIONS ON BOARD NEED TO BE FILLED.
POSITIONS 4-5-6.
VIC WADE VOLUNTEERED FOR POSITION 4
VADA RHYNE VOLUNTEERED FOR POSITION 5
B.J HIGGINS VOLUNTEERED FOR POSITION 6
MOTION MADE BY GIOVANNIA SWISHER TO APPROVE SLATE. SECONDED BY RHONDA
WADE. ALL APPROVED.
OFFICER ELECTION-ALL OFFICER POSITIONS ARE OPEN FOR ELECION OF NEW
OFFICERS. JIM GLOVER NOMINATED VIC WADE FOR PRESIDENT POSITION. SECONDED
BY B.J. HIGGINS NO OTHER NOMINATIONS WERE MADE. ALL APPROVED.
TWO NOMINATIONS FOR VICE PRESIDENT WERE MADE. VADA RHYNE AND B.J.
HIGGINGS . B.J. HIGGINS VOTED AS VICE PRESIDENT BY SHOW OF HANDS. ALL
APPROVED.
TWO NOMINATIONS FOR SECRETARY WERE MADE. VADA RHYNE AND CAROLYN
HEINIG. VADA RHYNE WAS ELECTED SECRETARY BY SHOW OF HANDS. ALL
APPROVED..
TREASURER POSITION- ANDY HUMPHREY NOMINATED STEVE RAMSOWER. NO OTHER
NOMINATIONS FOR THIS POSITION. STEVE RAMSOWER ELECTED BY SHOW OF HANDS.
ALL APPROVED.
ACC ELECTION-POSITION 2 AVAILABLE ON ACC COMMITTEE. TERRY LINDSEY
VOLUNTEERED TO FILL POSITION 2. ALL PRESENT APPROVED..
.OTHER BUSINESS-VADA RHYNE SUGGESTED SETTING A PERMANENT DATE FOR
ANNUAL MEETING. AFTER FUTHER DISCUSSION AMONG MEMBERS IT WAS AGREED
TO MAKE THE THIRD THURSDAY IN FEBRUARY THE DATE FOR FUTURE MEETINGS.
MOTION MADE BY GIOVANNIA SWISHER TO APPROVE CHANGE. SECONDED BY B.J.
HIGGINS. ALL APPROVED.
DISCUSSIONS REGARDING SETTING UP NEIGHBORHOOD WATCH AND POSTING
SIGNAGE TO INDICATE SUGAR MILL WEST HAS A NEIGHBORHOOD WATCH. BOARD OF
DIRECTORS WILL FOLLOW UP ON WHAT IS REQUIRED.
STARTING A RECYCLE PROGRAM WITH LOCAL GARBAGE DISPOSAL COMPANIES WILL
BE FOLLOWED UP BY BOARD OF DIRECTORS.
TERRY LINDSEY BROUGHT UP THE BOAT PARKED IN EMPTY LOT AND HOW TO GET
PROPERTY OWNER TO MOVE IT.BOARD OF DIRECTORS WILL SEND A CERTIFIED
LETTER TO THE PROPERTY OWNER REQUESTING THAT HE MOVE BOAT. IF HE DOES
NOT COMPLY WITH REQUEST FUTHER ACTION CAN BE TAKEN.
A MOTION WAS MADE TO ADD A SEVENTH POSITION THE THE BOARD OF DIRECTOR’S
IN ORDER TO BREAK ANY TIE VOTES AT BOARD MEETINGS. A MOTION WAS MADE,
DISCUSSED AND APPROVED BY MAJORITY. LINDA MIKEL WAS NOMINATED AND
APPROVED FOR THE SEVENTH POSITION BY A MAJORITY VOTE.
ADJOURN-MOTION MADE BY GIOVANNIA SWISHER TO ADJOURN MEETING. ANDY
HUMPHREY SECONDED. MEETING ADJOURNED AT 7:34 PM
ATTENDANCE:
TERRY LINDSEY
CAROLYN HEINIG
DEANE ELLIOTT
VADA RHYNE
CHARLES SMITH
CURTIS JONES
VIC WADE
CURTIS SWISHER
B.J. HIGGINS
RESPECTFULLY SUBMITTED,
CAROLYN HEINIG
ANDY HUMPHREY
PAUL HEINIG
TIM ELLIOTT
LINDA MIKEL
MEGAN SMITH
TIM DAVENPORT
RHONDA WADE
GIOVANNA SWISHER
JIM GLOVER
.
.