INTERNAL BOARD OF GOVERNORS’ ELECTION 2016 STUDENT BOARD MEMBER NOMINATION FORM BARRIE ENCLOSED: STUDENT NOMINATION FORM INFORMATION REGARDING THE BOARD OF GOVERNORS FOR FURTHER INFORMATION, PLEASE CALL: BOARD OF GOVERNORS’ OFFICE - BARRIE CAMPUS (705) 728-1968, ext. 1252 boardofgovernors@georgiancollege.ca STUDENT BOARD OF GOVERNORS’ REP ELECTION 2016 Barrie STUDENTS ELIGIBILITY / TERMS OF REFERENCE ELIGIBILITY STUDENT: Open to all students who pay a student activity fee, who meet all academic requirements (see point 10 below) and who are enrolled in a Ministry accredited program of instruction leading to a Georgian College diploma, certificate or applied degree. Students enrolled in random credit or general interest courses are not eligible. POSITIONS: There is one (1) voting student position available on the Board of Governors. TERM OF OFFICE: THE STUDENT GOVERNOR WILL SERVE (1) TERM FROM SEPTEMBER 1, 2016 TO AUGUST 31, 2017. TERMS OF REFERENCE Nominees, before permitting their name to stand for election, should understand the basic requirements of a Board Member: 1. Attend monthly scheduled Board meetings. Meetings are scheduled on the last Thursday afternoon of the month, with a few exceptions. 2. Attend other related Board events, as required. 3. All Board members are on the Board of Governors voluntarily. Their willingness to participate is something they choose and not an assigned duty by the College. Therefore, the student nominee must make up class time that might be missed in order to attend Board meetings. The College will make every effort to assist the nominee in these arrangements. 4. Represent your constituency group on a continual basis (attending less than 75% of the regular meetings of the Board or missing 2 consecutive meetings may result in removal from the Board), substitute representatives are not allowed. 5. Respect the confidences of the Board, unless the information has been made public at an open session of the Board. 6. Be prepared to be a spokesperson for your constituency group on issues and concerns as they arise, and communicate with your constituency group college-wide. 7. Receive no compensation, other than travel/meals/accommodation expenses for Board approved business. 8. If graduation occurs within the term of office, continue until the term is completed. 9. Must resign from Board, if incumbent terminates his/her program of study prior to graduation. 10. During their term, Student Governors must achieve no less than a G.P.A. of 2.0 (full-time students) with no more than one failure. A Student Governor with less than 4 courses may have no failures. Failure to meet these criteria may result in a request for the Student Governor to resign. Deadline for Nomination packages is Friday, February 5, 2016 at 4:00 pm in the Board of Governor’s Office (H103) Page | 2 STUDENT BOARD OF GOVERNORS’ REP ELECTION 2016 Barrie STUDENTS CANDIDATE'S PROFILE CANDIDATE: __________________________________________________________ PROGRAM: __________________________________________________________ STUDENT NUMBER: __________________________________________________________ CAMPUS: __________________________________________________________ (Please read the Freedom of Information Notice on the following page.) BRIEF PROFILE (100-200 WORDS) .... for assistance on content, see attached Candidate’s Profile Guideline. Please note that your profile AND a head and shoulders electronic photo must accompany the nomination package. Deadline for Nomination packages is Friday, February 5, 2016 at 4:00 pm in the Board of Governor’s Office (H103) Page | 3 STUDENT BOARD OF GOVERNORS’ REP ELECTION 2016 Barrie NOTIFICATION: The personal information on this form is collected under the legal authority of the Colleges and Universities Act, R.S.O. 1980, c. 272, s.5; R.R.O. 1980, Reg. 770. Pursuant to Section 39 (2b) of the Freedom of Information and Protection of Individual Privacy Act, you are hereby notified that personal information is being collected in conjunction with the election of a faculty member on the Board of Governors of Georgian College. This information is required to verify the eligibility of the nominee and to verify that the nominators are faculty employees of Georgian College. The brief biography and subsequent photograph is for advertising prior to the election. If you require further information, please contact: The Freedom of Information Co-ordinator, Georgian College, Barrie, (705) 728-1968, Extension 1633. Deadline for Nomination packages is Friday, February 5, 2016 at 4:00 pm in the Board of Governor’s Office (H103) Page | 4 STUDENT BOARD OF GOVERNORS’ REP ELECTION 2016 Barrie CANDIDATES’ PROFILE GUIDELINE (This profile is merely a guideline to assist candidates when preparing individual profiles. These are points you may wish to include). NAME: _________________________________________________________________________ POSITION: ______________________________________________________________________ WHY ARE YOU RUNNING FOR THIS POSITION? (explain) WHAT PAST EXPERIENCE(S) HAVE YOU HAD THAT WILL HELP YOU BE A GOOD LEADER? WHAT PERSONAL SKILLS AND QUALIFICATIONS DO YOU HAVE THAT WOULD BE AN ASSET TO THIS POSITION? WHAT ISSUES DO YOU FEEL ARE IMPORTANT TO THE STUDENTS OF GEORGIAN COLLEGE? WHAT ARE YOUR FUTURE GOALS AND OBJECTIVES? WHAT DO YOU HOPE TO ACHIEVE DURING YOUR TERM ON THE BOARD OF GOVERNORS? Deadline for Nomination packages is Friday, February 5, 2016 at 4:00 pm in the Board of Governor’s Office (H103) Page | 5 STUDENT BOARD OF GOVERNORS’ REP ELECTION 2016 NOMINATION Barrie FORM for STUDENT BOARD MEMBER NOTE: Please read the Freedom of Information Notice. STUDENT NOMINATED: _________________________________________________________________________ ADDRESS: _________________________________________________________________________ _________________________________________________________________________ TELEPHONE NUMBER: Home: Cell:________________ Email:_________________________ PROGRAM: ____________________________________________________________________ CAMPUS: _____________________________________ Year:__________________________ FULL-TIME:_____ PART-TIME:_____ STUDENT NO. _____________________________________________________ AUTHORIZATION FOR RECORD INSPECTION I _____________________________________ authorize the GCSA to have my records inspected by the Registrar for the 2016 election, to determine my overall average. _______________________________ Date ___________________________________________________________ Signature CONSENT I hereby agree to stand for election as a STUDENT MEMBER on the Board of Governors of Georgian College and, if elected, I shall adhere to the terms of reference for the Board of Governors. Date ____________________________________________________________ Signature Deadline for Nomination packages is Friday, February 5, 2016 at 4:00 pm in the Board of Governor’s Office (H103) Page | 6 STUDENT BOARD OF GOVERNORS’ REP ELECTION 2016 PLEASE NOTE: Barrie THIS NOMINATION FORM MUST BE ACCOMPANIED BY THE FOLLOWING: 3 FACULTY NOMINATORS 1 CO-ORDINATOR NOMINATOR 1 MANAGER OF STUDENT LIFE OR STUDENT LIFE ADVISOR 100 STUDENT NOMINATORS IMPORTANT: OBTAIN FACULTY/CO-ORDINATOR/MANAGER SIGNATURES BEFORE STUDENT SIGNATURES STUDENT NOMINATED: __________________________________________________________________________ FACULTY NOMINATORS: 1. NAME (please print) _____________________________________________________ SIGNATURE NAME (please print) _____________________________________________________ SIGNATURE NAME (please print) _____________________________________________________ SIGNATURE 2. 3. CO-ORDINATOR NOMINATOR: 1. NAME (please print) _____________________________________________________ SIGNATURE MANAGER OF STUDENT LIFE OR STUDENT LIFE ADVISOR: 1. NAME (please print) _____________________________________________________ SIGNATURE NOTIFICATION: The personal information on this form is collected under the legal authority of the Colleges and Universities Act, R.S.O. 1980, c. 272, s.5; R.R.O. 1980, Reg. 770. Pursuant to Section 39 (2b) of the Freedom of Information and Protection of Individual Privacy Act, you are hereby notified that personal information is being collected in conjunction with the election of a student member on the Board of Governors of Georgian College. This information is required to verify the eligibility of the nominee and to verify that the nominators are students of Georgian College. The brief biography and subsequent photograph is for advertising prior to the election. If you require further information, please contact: The Freedom of Information Co-ordinator, Georgian College, Barrie, (705) 728-1968, Extension 1633. Deadline for Nomination packages is Friday, February 5, 2016 at 4:00 pm in the Board of Governor’s Office (H103) Page | 7 STUDENT BOARD OF GOVERNORS’ REP ELECTION 2016 Barrie STUDENT NOMINATIONS FOR STUDENT BOARD MEMBER STUDENT NOMINATED: _________________________________________________ NOMINATED BY: Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Deadline for Nomination packages is Friday, February 5, 2016 at 4:00 pm in the Board of Governor’s Office (H103) Page | 8 STUDENT BOARD OF GOVERNORS’ REP ELECTION 2016 Barrie STUDENT NOMINATIONS FOR STUDENT BOARD MEMBER STUDENT NOMINATED: _________________________________________________ NOMINATED BY: Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Deadline for Nomination packages is Friday, February 5, 2016 at 4:00 pm in the Board of Governor’s Office (H103) Page | 9 STUDENT BOARD OF GOVERNORS’ REP ELECTION 2016 Barrie STUDENT NOMINATIONS FOR STUDENT BOARD MEMBER STUDENT NOMINATED: _________________________________________________ NOMINATED BY: Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Deadline for Nomination packages is Friday, February 5, 2016 at 4:00 pm in the Board of Governor’s Office (H103) Page | 10 STUDENT BOARD OF GOVERNORS’ REP ELECTION 2016 Barrie STUDENT NOMINATIONS FOR STUDENT BOARD MEMBER STUDENT NOMINATED: _________________________________________________ NOMINATED BY: Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Deadline for Nomination packages is Friday, February 5, 2016 at 4:00 pm in the Board of Governor’s Office (H103) Page | 11 STUDENT BOARD OF GOVERNORS’ REP ELECTION 2016 Barrie STUDENT NOMINATIONS FOR STUDENT BOARD MEMBER STUDENT NOMINATED: _________________________________________________ NOMINATED BY: Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Deadline for Nomination packages is Friday, February 5, 2016 at 4:00 pm in the Board of Governor’s Office (H103) Page | 12 STUDENT BOARD OF GOVERNORS’ REP ELECTION 2016 Barrie STUDENT NOMINATIONS FOR STUDENT BOARD MEMBER STUDENT NOMINATED: _________________________________________________ NOMINATED BY: Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Deadline for Nomination packages is Friday, February 5, 2016 at 4:00 pm in the Board of Governor’s Office (H103) Page | 13 STUDENT BOARD OF GOVERNORS’ REP ELECTION 2016 Barrie STUDENT NOMINATIONS FOR STUDENT BOARD MEMBER STUDENT NOMINATED: _________________________________________________ NOMINATED BY: Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Deadline for Nomination packages is Friday, February 5, 2016 at 4:00 pm in the Board of Governor’s Office (H103) Page | 14 STUDENT BOARD OF GOVERNORS’ REP ELECTION 2016 Barrie STUDENT NOMINATIONS FOR STUDENT BOARD MEMBER STUDENT NOMINATED: _________________________________________________ NOMINATED BY: Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Deadline for Nomination packages is Friday, February 5, 2016 at 4:00 pm in the Board of Governor’s Office (H103) Page | 15 STUDENT BOARD OF GOVERNORS’ REP ELECTION 2016 Barrie STUDENT NOMINATIONS FOR STUDENT BOARD MEMBER STUDENT NOMINATED: _________________________________________________ NOMINATED BY: Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Deadline for Nomination packages is Friday, February 5, 2016 at 4:00 pm in the Board of Governor’s Office (H103) Page | 16 STUDENT BOARD OF GOVERNORS’ REP ELECTION 2016 Barrie STUDENT NOMINATIONS FOR STUDENT BOARD MEMBER STUDENT NOMINATED: _________________________________________________ NOMINATED BY: Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Deadline for Nomination packages is Friday, February 5, 2016 at 4:00 pm in the Board of Governor’s Office (H103) Page | 17 STUDENT BOARD OF GOVERNORS’ REP ELECTION 2016 Barrie STUDENT NOMINATIONS FOR STUDENT BOARD MEMBER STUDENT NOMINATED: _________________________________________________ NOMINATED BY: Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Deadline for Nomination packages is Friday, February 5, 2016 at 4:00 pm in the Board of Governor’s Office (H103) Page | 18 STUDENT BOARD OF GOVERNORS’ REP ELECTION 2016 Barrie STUDENT NOMINATIONS FOR STUDENT BOARD MEMBER STUDENT NOMINATED: _________________________________________________ NOMINATED BY: Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Name (please type or print) Signature Student # Deadline for Nomination packages is Friday, February 5, 2016 at 4:00 pm in the Board of Governor’s Office (H103) Page | 19 STUDENT BOARD OF GOVERNORS’ REP ELECTION 2016 Barrie GCSA APPROVES OF THE POSTING OF CAMPAIGN MATERIAL FOR THE BOARD ELECTION …PLEASE FOLLOW GCSA’s POSTING POLICY ! 100 COPIES OF YOUR PROFILE, ALONG WITH YOUR PICTURE WILL BE PROVIDED TO YOU BY THE BOARD OFFICE FOR YOUR CAMPAIGN, IF DESIRED. POSTING POLICY The posting policy refers to the utilization of signs, displays, announcements or solicitations within Georgian College. POLICY No signs, posters, flyers, displays, etc. shall be affixed to walls, ceilings, painted or glass surfaces, doors, pillars, or any part of the College building, except bulletin boards, brick walls and cases specifically provided for this purpose. ONLY masking tape is allowed to affix posters, signs etc. Deadline for Nomination packages is Friday, February 5, 2016 at 4:00 pm in the Board of Governor’s Office (H103) Page | 20 STUDENT BOARD OF GOVERNORS’ REP ELECTION 2016 Barrie CAMPAIGN PROCEDURE 1. The Chief Returning Officer for the Student Board Election will be – Please confirm 2. In the case of a dispute, the Chief Returning Officer shall interpret the dispute and shall make the final decision regarding the said dispute. 3. Posting Policy Candidates must follow the GCSA Posting Policy. Only masking tape can be used. Posters MUST be taken down by: Friday, February 19, 2016 at 4:00 pm. 4. Slander and libel are forbidden. 5. Candidates will not be allowed to loiter around the polls on election day. 6. Each candidate is allowed one scrutineer. The name must be submitted with the nomination package. 7. All campaigning must be done in such a manner that will not harm others or Georgian College’s reputation or property and ensure the respectability of GCSA/Board of Governors. 8. A candidate may be disqualified if he/she does not adhere to these campaign procedures. 9. All nominees are to read the Board information package. 10. No promotion of ANY kind can take place after 4:00 pm on Friday, February 19, 2016. No exceptions. Deadline for Nomination packages is Friday, February 5, 2016 at 4:00 pm in the Board of Governor’s Office (H103) Page | 21 STUDENT BOARD OF GOVERNORS’ REP ELECTION 2016 Barrie INFORMATION FOR CANDIDATES Nominations Open Monday, January 25, 2016 8:00 a.m. Nominations Close Friday, February 5, 2016 4:00 pm Student Requirement Nomination forms for the Student Governor position must contain the signature of three (3) Faculty, one (1) Co-ordinator, the Manager of Student Life or Student Life Advisor, plus (100) student signatures All Candidates Meeting All candidates must also attend the GCSA All Candidates meeting on January 30, 2015 at 4:00 pm in A158 Campaigning Begins Monday, February 8, 2016 8:00 am Speeches Date time to be confirmed Campaigning Ends Friday, February 19, 2015 4:00 pm Election Days Tuesday, February 23, 2016 Wednesday, February 24, 2016 Thursday, February 25, 2016 Polling Stations Outside the Library and Subway Online Voting Opens Online Voting Closes Tuesday, February 23, 2016 – 8:00 am Thursday, February 25, 2016 – 4:00 pm Results Thursday, February 25, 2016 – 5:00 pm GCSA Office, Room A162 FOR MORE INFORMATION CONTACT: Scott Emslie (President) Scott.Emslie@georgiancollege.ca Deadline for Nomination packages is Friday, February 5, 2016 at 4:00 pm in the Board of Governor’s Office (H103) Page | 22 STUDENT BOARD OF GOVERNORS’ REP ELECTION 2016 Barrie REMINDER VOTING FOR THE STUDENT BOARD OF GOVERNORS’ POSITION IS COLLEGE-WIDE THEREFORE, THIS IS A REMINDER TO CAMPAIGN AT ALL MAIN CAMPUSES, BARRIE, ORILLIA AND OWEN SOUND Deadline for Nomination packages is Friday, February 5, 2016 at 4:00 pm in the Board of Governor’s Office (H103) Page | 23 STUDENT BOARD OF GOVERNORS’ REP ELECTION 2016 Barrie POSITION DESCRIPTION POSITION: Member, Board of Governors INCUMBENT: ________________________ DATE: ________________________ SIGNATURE: ________________________ ________________________________________________________________________________ GENERAL ACCOUNTABILITY A Member of the Board of Governors of Georgian College is a volunteer trustee and as such will contribute to the well-being and growth of Georgian College by representing the views and responding to the needs of the community. ORGANIZATIONAL STRUCTURE The Board of Governors is comprised of seventeen (17) members. Of these, four (f) are appointed by the Public Appointments Secretariat, eight (8) are appointed by the Board of Governors, and four (4) are internal Board members elected to represent the college employees and students. The college President is a member by virtue of office. All of the regions of the Georgian catchment areas are represented, in addition to specific social/economic sectors. The Board also seeks gender balance. NATURE AND SCOPE Georgian College has three main campus locations, numerous satellite locations and operates the Kempenfelt Conference Centre. There are 700 full-time employees, 10,000 full-time students and approximately 30,000 part-time students and a budget of $150,000,000 annually. The college offers a full range of academic programs. SPECIFIC ACCOUNTABILITIES 1. Provide a link between the college and the community. 2. Contribute to the development of Board Policies and By-Laws. 3. Contribute to the development and evaluation of the college Strategic Plan, Business Plan, Annual Report and Operational Review. 4. Specify how the Board conceives, carries out, monitors and measures its own tasks. 5. Assist in the selection of a President and CEO and understand the delegation of power and its proper use in the relationship between the President and CEO and the Board. 6. Participate in the evaluation of the President and CEO. 7. Participate on Board Committees and/or Task Forces and at a variety of college functions (e.g. Awards, Banquets, Convocations), on a volunteer basis, as required by the Board. Deadline for Nomination packages is Friday, February 5, 2016 at 4:00 pm in the Board of Governor’s Office (H103) Page | 24