Site assessment report for transitioning AMPATH plus patient facilities to universal health identifier
system and reviewing access point requirements in 4 WWAN enabled sites under CDSS Abbvie
Grant Budget 2014
Date of Report: 29/11/2014
Distribution List:
PI,CMIO and CIO
Name(s) of Persons
Derrick Luvembe
Travelling:
John Lagat
Wilson Too
Travel Team Leader:
John Lagat
Mode of Transport:
Road
Location Travelled to:
Busia district hospital (Busia County)
Dates of Travel:
From: 27/11/2014
Purpose and Objectives
a
of the Trip:
b
c
d
To: 28/11/2014
Site assessment and sensitization on transitioning Busia district
hospital CCC to universal identifier system
Complete the checklist for site assessment
Documenting informatics needs from observation and interview
with site personnel
Identifying access points needs
Key people contacted/seen
Clinic In-charge, Nurse In-charge, Records personnel
Key Activities and Outputs Undertaken During the Trip
a
Activity
Introduced the purpose of the visit to the team
b
Shared background information on universal identifier system
c
d
Assessed the filing area: Counted number of shells, Reviewed filing space area
Consulted on manual registration process, personnel involved, cadre and space for doing
registration
Reviewed security of the building, furniture availability power availability and partitioning needs
Reviewed user location, distribution, Identified key mounting points and number of access points
needed for the building
Identified key personnel who might end up using the access point connection
Reviewed infrastructure and networking needs for the registration area
Reviewed the filing system
Signed the visitors book
e
f
g
h
j
k
AMPATH Information Services Department, Boniface Wabuti version 0.01 20141129
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Site assessment report for transitioning AMPATH plus patient facilities to universal health identifier
system and reviewing access point requirements in 4 WWAN enabled sites under CDSS Abbvie
Grant Budget 2014
Observations, Lessons Learned and Recommendations
a
b
c
d
e
Observations
Recommendations
Staff aware of the transitioning to universal
Identifier system based on previous
sensitization.
Number of filing cabinets is not enough.
More sensitization on transitioning to universal
identifiers to be done before roll-out and
implementation.
50 more filing shells will be needed moving
forward.
Three quotations from local carpenters on
constructing the 50 shells need to be shared with
John Lagat and team for competitive bidding as
soon as possible.
N/A
The records rooms are 2 in number with
Adult and Paediatric patient charts.
Records personnel do filing and
registration. They are 2 in number.
The registration process is manual
f
The filing system is serialised with charts
following each other in ascending order
i
The building is well secured and there is
enough furniture for personnel to use (4
chairs and 1 computer desk). Power is
also available though at times there are
outages
The registration area is partitioned
j
k
L
The LAN infrastructure is set up within the
records and registration areas.
The WWAN is configured
m The number of users for access points is
>15. This include the following cadre:
outreach, records, nurses, and physicians
They need additional personnel because when one
person goes on leave, there is backlog on filing.
With the transitioning, the team will be able to
institute an electronic way to help register clients
through use of universal identifiers.
With the new universal identifier system, terminal
filing will be implemented. This will require space
since this method is different from the former.
Might need fuel for the generator.
N/A
N/A
N/A
Two access points need to be mounted in the
building.
Immediate next steps
What
Procurement of items
Implementation and roll-out
Who
RSPO
Records, Data operations
and Infrastructure teams
Comment/Observation: Additional comments and/or recommendations can be made in this section.
Report prepared by John Lagat and team.
AMPATH Information Services Department, Boniface Wabuti version 0.01 20141129
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