(R:\Quality\Quality Progress Reviews\QPR 2006-8\guides & templates\proforma.doc)
Quality Progress Review Proforma: Information Available in Schools
Schools are invited to complete the attached proforma as an aid in identifying the range of information they
currently have available. The following guidance notes may be useful in completing the proforma:
 There is no requirement at this stage for Schools to create any items of information listed on the proforma
which they do not currently hold.
 Highlighted items shown in italics are considered core items of information, and they or their equivalent
should normally be available in all Schools. Items not in italics may or may not be available, or indeed
relevant to the School under review.
 Where Schools are asked to specify source it would be helpful if an indication could be given of what
information is included, how it is made available to relevant staff/students/stakeholders and in what format
e.g. as part of a handbook, in hardcopy, electronically, on the web, in Blackboard etc.
 Schools may use the ‘comments’ column to include any notes they think relevant. Schools are also
welcome to use this column to highlight any practice they might particularly wish to draw to the QPR
Team’s attention, or for wider dissemination across the University.
 Schools are not required to provide all items on this list for the QPR [for details of documentation to be
provided as part of the Review see ‘Quality Progress Review (2006 – 2008): An Overview’]
This form should be completed and returned electronically. It is available to download in Word format at:
http://www.cf.ac.uk/regis/ifs/qa/qpr/qprr2/index.html
If you have any queries about the completion of this form, please contact Karen T Moore in Registry (ext
76901, email moorekt@cardiff.ac.uk).
June 2006
1
PROGRAMME(S):
ITEM
SOURCE
COMMENTS
Section A: General
School Information
Please give an indication of the source of the information available in the School under the following headings (Schools may
rely on the appropriate University statements/policy, or supplement these with local information – please specify):
1.
Quality Assurance & Enhancement
2.
Staff Development
3.
Safety
4.
Personal Tutoring arrangements
5.
Equality & Diversity
Please tick to indicate which of the following items are available, and where available please specify source:
6. School-level Student Handbook (indicate
whether a generic template is used across the
School)
7. Guidance for staff on School procedures &
protocols (e.g. Staff Handbook)
8. Guidance to students and staff on committee
membership (e.g. role of committee member,
opportunities for participation)
9. Guidance for ensuring balanced committee
membership from diverse constituencies
10. School Organisational Structure (e.g. committee
diagram)
Committees
Please specify the title of the School committee responsible for the following areas, and tick to confirm that terms of
reference and minutes are available for the last three years:
11. School Management (e.g. School Board/School
Management Board)
12. Programmes of Study (e.g. Board of
Studies/Course Boards)
13. Learning & Teaching (e.g. Teaching Committee)
14. Quality Assurance & Enhancement
15. Staff Development
16. Admissions
2
PROGRAMME(S):
ITEM
SOURCE
COMMENTS
17. Assessment (e.g. Examining Board, Special
Circumstances Committee)
18. Safety
19. Information & Support Services (e.g. Library, IT,
Computing)
20. Student/Staff Liaison
21. General Staff Meetings (i.e. to consider School
policy, administration & allocation of School’s
financial resources)
22. School Advisory (i.e. external persons of
seniority in their field, with an active interest in the
School's well-being, advising on such matters as
policies, resources, academic provision & research)
23. Research (including management of research
students)
24. Equality & Diversity
Section B: Undergraduate and Postgraduate Taught
Section B may be completed on a School or programme basis, but should be labelled appropriately.
Programme Information
Please tick to indicate which of the following items are available, and where available please specify source:
25. Programme Handbooks for all taught
programmes (indicate whether a generic template is
used across all programmes)
26. Programme Specifications for all taught
programmes
27. Module Descriptions or equivalent e.g. course
description
28. Programme Structures (e.g. Module Timetables/
Course Pathway)
29. Programme Regulations for all taught
programmes
Recruitment & Admissions
Please tick to indicate which of the following items are available, and where available please specify source:
30. Marketing strategy
31. Recruitment & marketing information (e.g.
School brochures, documentation for Open Days,
secondary school liaison etc.).
3
PROGRAMME(S):
ITEM
SOURCE
COMMENTS
32. Statement of procedures relating to
undergraduate Admissions (including Admissions
Criteria, Selection Criteria and English Language
requirement)
33. Statement of procedures relating to
postgraduate taught Admissions (including
Admissions Criteria and English Language
requirement)
34. Pre-arrival information
35. Induction packs
Learning and Teaching
Please tick to indicate which of the following items are available, and where available please specify source:
36. Guidelines for project and dissertation work
37. Guidelines on different forms of study (e.g.
laboratory based work, fieldwork, site visits,
placements, clinical placements)
38. Guidelines on skills (including study-skills,
essay writing, presentation)
39. Guidelines for Personal Development Planning
40. Facility for recording Personal Development
Planning
41. Procedures for monitoring student progress
42. Documentation relating to Peer Review of
Learning & Teaching (e.g. procedures for engaging
staff in PRLT)
Assessment
Please indicate the School information available under the following headings, and specify source:
43. School assessment policy/guidance
44. Procedure for the production and approval of
examination papers, other assessment tasks such
as coursework, and alternative assessment for
disabled students
45. Appropriate & explicit procedures on ensuring
consistency & reliability of marking (e.g. doublemarking, anonymous marking, anonymous doublemarking, use of persons other than Academic Staff
in the marking process, marking deaf or dyslexic
students’ work)
4
PROGRAMME(S):
ITEM
SOURCE
COMMENTS
46. Appropriate & explicit procedures for ensuring
reliability of assessment (e.g. guidance on Unfair
Practice and the avoidance of Plagiarism)
47. Documentation relating to transparency of
Examining Board decision-making (e.g. Examining
Board Conventions, protocols)
48. Methods for ensuring comparability of standards
(e.g. benchmarking with other universities)
49. Guidelines on the conduct of assessment tasks
(e.g. oral exams, lab or clinical practicals)
50. Coursework & exam schedules/information on
loading of assessment
51. Assessment Criteria for formative and
summative assessment
52. Mechanism used to provide students with
feedback on assessed work, including proformas &
tutorial discussion
Programme Development
Please tick to indicate which of the following items are available(all for the last three years):
53. Student module feedback questionnaires
54. Student programme feedback questionnaires
55. Overall analyses of student feedback
questionnaires & other sources of student opinion
(e.g National Student Survey)
56. Annual Programme Review & Evaluation Board
of Studies Report(s) to School Board, and
supporting documentation (ug & pgt)
57. School Board Synopsis of Annual Programme
Review & Evaluation
58. Teaching Committee (or equivalent) input to
Annual Programme Review & Evaluation
Section C: Postgraduate Research Degrees
Please give an indication of the source of the information available in the School under the following headings (Schools may
rely on the appropriate University statements/policy, or supplement these with local information - please specify):
59. Marketing strategy
60. Recruitment & marketing information (e.g.
School brochures, documentation for Open Days
etc.)
5
PROGRAMME(S):
ITEM
SOURCE
COMMENTS
61. Statement of procedures relating to Admissions
(including Admissions Criteria and English
Language requirement)
62. Induction programme
63. Management framework for research degrees
64. Policy on supervision
65. Guidance for Supervisors, including nonacademic supervisors
66. Guidance for Research Students, including parttime students and those studying away from the
campus
67. Guidelines for Personal Development Planning
68. Facility for recording Personal Development
Planning
69. Record of student/supervisor meetings
70. Guidance on progression requirements
71. Specification of formal School-level training
requirements for research students
72. Specification of formal training in undergraduate
teaching & assessment for research students
73. Student feedback questionnaires for the last
three years
74. Overall analyses of student feedback
questionnaires & other sources of student opinion
75. Progress reports on research candidatures for
the last three years, i.e. 6 monthly & annual report
76. Examiners’ Reports on research candidatures
for the last three years
77. School Board Annual Review & Evaluation
Report of Postgraduate Research Activity, and
supporting documentation
Section D: Staff Information
Please give an indication of the information available in the School under the following headings:
78. Definition of specific academic staff
responsibilities and roles (e.g. Examinations Officer,
Year Tutor, Disability Contact etc.)
6
PROGRAMME(S):
ITEM
SOURCE
COMMENTS
79. Guidance for demonstrators /postgraduate
tutors/teaching assistants /part-time staff etc.
80. Record of staff development activities for the
last three years
Additional Items
This is an opportunity for Schools to identify any additional documentation which they feel illuminates their approach to
quality and the maintenance of academic standards.
7