2014 ASAA Girls Volleyball Provincial
Championships
Hosted by
Cochrane High School
ASAA 3A Girls Volleyball Provincials – Information Package
Welcome to Cochrane High School, we hope your provincial play and time spent
with us are enjoyable and successful!
Host School: Cochrane High School
529 4th Ave N
Cochrane, AB
T4C-1Y6
(403) 932-2542
Division Website: www.rockyview.ab.ca
School Website: http://cochrane.rockyview.ab.ca/
Host Website: http://provincials.asaa.ca
Table of Contents:
1. Tournament Organizer and Chairpersons
2. Committee Members
3. Tournament at a Glance
4. Gym Locations
5. Registration and Fees
6. Online Registration Process
7. Practice Times
8. Accommodations
9. Coaches Meeting
10. Opening Ceremonies
11. Banquet
12. Tournament Draw
13. Pools
14. Parking
15. Change Rooms
16. Concession
17. Coaches & Officials Hospitality Room
18. First Aid
19. Scorekeepers & Linesmen
20. Grievance Committee
21. Sportsmanship
22. Award Presentations
23. Admission
24. Photography
25. School Rules
26. Conduct of Players
27. Discipline and Misconduct
28. ASAA Code of Conduct
29. Fair Play and Sportsmanship
Tournament Organizer/Chairpersons:
Landon Thompson
Phone work: (403) 932-2542 (Ext. 4473)
Email: lthompson@rvschools.ab.ca
Sandy Green
Phone work: (403) 932-2542 (Ext. 4415)
Email: sgreen@rvschools.ab.ca
Committee Members for 2014 Provincial Tournament:
Tournament Coordinator and Chair: Landon Thompson & Sandy Green
Finance/Treasure: Landon Thompson & Sandy Green
Facilities and Equipment: Sandy Green (CHS), Lawrence Lee, Katelyn Esperson, or
Nancy Dutchik (Mitford)
Gate: (Parents to be named at a later date)
Hospitality: (Parents to be named at a later date)
Coaches Meeting: Landon Thompson
Registration: Sandy Green
Accommodations: Hotels.tv – Steven Sloan
Officials: ASAA Representative
Program: Landon Thompson & CHS Media Arts
Photography: Peter Greendale, Patrick Price & CHS Photography
First Aid: Esther Seiben
Banquet: Glen Eagles Golf Course
Grievance/Disciplinary: Landon Thompson
Awards: Rick Ross
Team Sportsmanship Award: Sandy Green
Media Relations: Joanne Leskow
Website: Landon Thompson & CHS Media Arts
Live Streaming and other Technology: SportsCanada.tv – Choyal Brown
Opening Ceremonies: Sandy Green & Landon Thompson
Tournament at a Glance:
Wednesday November 19th, 2014
-
Practice times available at Cochrane High School and Mitford School
Coaches Meeting 9pm at Cochrane High School
Captains Meeting 9pm at Cochrane High School
Thursday November 20th, 2014
-
9:30 am – Team Registration and Photographs
11:20 am – Opening Ceremonies
1:00 pm – Games begin
7:00 pm – Banquet at Glen Eagles Golf Course (Falcon Room)
Friday November 21st, 2014
-
9:00 am – Games Begin
Saturday November 22nd, 2014
-
9:00 am – Games Begin
Gym Locations:
Cochrane High School
529 4th Ave N
Cochrane, AB
T4C-1Y6
(403) 932-2542
Mitford School
110 Quigley Drive
Cochrane, AB
T4C-1Y1
(403) 932-4457
Registration and Fees:
Entry Fee: $530.00
Banquet fee: $30 each
Team Photo: Each team will receive a team photo. Additional photos can be
purchased for $10 (8” x 10”)
Online Registration Process:
Each participating team will register online on the host website.
You must include:
-
Team Name
-
Roster
-
School Information
-
Team Photo (at least 640 pixels wide and no more than 500 kb)
-
Team logo
-
Team history (Performance in league, tournaments, exhibition, etc.)
-
Number of banquet tickets (Coaches and players only)
-
Number of team photos you would like to purchase ($10 each)
-
ASAA Loonie Fee - $1 per athlete
Please bring one cheque for all your fees made payable to Cochrane High School.
Practice Times:
Those interested in utilizing the practices times at our two locations can do so by
emailing sgreen@rvschools.ab.ca
Upon receiving your email your team will be scheduled for the time requested. In
the event that teams decline the opportunity to utilize their practice time teams may
be allotted longer than 30 minutes
Cochrane High School
6:00 pm – 6:30 pm
Mitford School
St. Paul
6:30 pm – 7:00 pm
7:00 pm – 7:30 pm
Lacombe
Morinville
7:30 pm – 8:00 pm
Eagle Butte
St. Albert
8:00 pm – 8:30 pm
Peace Wapiti Academy
Lethbridge Collegiate
Institute
8:30 pm – 9:00 pm
Accommodations:
Hotel accommodations are being taken care of by Hotels.tv (Steven Sloan).
http://www.hotels.tv/booking_areas/asaa_provincial_volleyball_championship_3a_girls/
Hotels available include:
Days Inn Cochrane ($119)
5 Westside Drive
Cochrane, AB T4C-1M1
(403) 932-5588
Ramada Cochrane ($126)
10 Westside Drive
Cochrane, AB T4C-1M1
(403) 932-6355
Super 8 Cochrane ($130)
11 Westside Drive
Cochrane, AB T4C-1M1
(403) 932-1410
Coaches & Captains Meeting
Coaches meeting will be held Wednesday November 19, 2014 at 9pm at Cochrane
High School. Similarly, there will be a Captains meeting held Wednesday November
19, 2014 at 9pm at Cochrane High School. These meetings are mandatory for all
coaches and captains.
Items to be discussed:
- Welcome on behalf of ASAA and Cochrane High School
- Introductions of Committee Members, Commissioner, ASAA Representative
- ASAA Regulations and Officials
- Commissioner Address
- Tournament Draw (Competition procedure & Warm up)
- Facilities (Parking, change rooms, washrooms)
- First Aid and Athletic Therapy
- Officials, score keepers and linesmen
- Opening Ceremonies
- Banquet
- GIMMICS Clothing
- Grievance Committee
- Code of conduct (Sportsmanship)
- Match All Star and Sportsmanship Award Selection
- Volunteer Staff
- Coaches Questionaire
- Team Photos and Action Shots
- Coaches and Officials Hospitality suite
- Questions
Opening Ceremonies
Thursday November 20th, 2014 at Cochrane High School. Teams are asked to wear
team warm up gear, as they will have their team photo taken prior to their
introduction.
9:00 am – Team photos in the Band room
Once teams have their photos taken their team representative will escort them to a
designated area.
11:20 am – Teams introduced at Opening Ceremonies
12:25 pm – Teams will be dismissed
1:00 pm – Warm up
1:15 pm – Games Begin
Teams will be introduced 1-12 with the exception of the host team who will enter
the gym last. Athletes will enter the gymnasium through the weight room and be
seated on the floor facing the bleachers. All students and athletes will rise for the
singing of Oh Canada.
Each team will be assigned a team representative upon arrival at Cochrane High
School. These people will lead you during the opening ceremonies and will be
available to assist you and your team during the Competition. Your team
representative will provide directions to tournament events and will be on site
during your matches to provide any assistance you may require. They will go out of
their way to make you feel welcome while competing in Cochrane.
Dignitaries will be introduced and make a brief speech. A musical act will perform
accompanied by dancers. Teams playing at Mitford in the 1:15 match will be
dismissed prior to the entire student body.
Banquet
Thursday November 20th, 2014 at 7pm
The Links of GlenEagles
I100 GlenEagles Drive
Cochrane, AB T4C-1P5
Tel: (403) 932-1100
Doors Open: 6:30pm
7:00pm – Introductions followed by grace and a sportsmanship related challenge
7:30pm – Meal
Guest speaker will address the athletes and coaches
Tournament Draw:
2014 ASAA 3A Girls Volleyball Provincial Championships
Thursday November 20th, 2014
Cochrane High School
Mitford School
5 vs. 8
9 vs. 12
1 vs. 4
5 vs. 9
6 vs. 7
10 vs. 11
2 vs. 3
6 vs. 10
1:15 pm
2:30 pm
3:45 pm
5:00 pm
Friday November 21st, 2014
Cochrane High School
Mitford School
9:00 am
4 vs. 8
3 vs. 7
10:15 am
1 vs. 12
2 vs. 11
11:30 am
4 vs. 5
3 vs. 6
12:45 pm
8 vs. 12
7 vs.11
2:00 pm
1 vs. 9
2 vs. 10
3:15 pm
4 vs. 12
3 vs. 11
4:30 pm
1 vs. 5
2 vs. 6
5:45 pm
8 vs. 9
7 vs. 10
Saturday November 22nd, 2014
Cochrane High School
Mitford School
9:00 am
6 vs. 11
5 vs. 12
10:15 am
2 vs. 7
1 vs. 8
11:30 am
3 vs. 10
4 vs. 9
12:45 am
*Tie Breaker if necessary
*Tie Breaker if necessary
*If no tiebreakers are necessary, times will be adjusted ahead by 1 time slot
2:00 pm
M1 - 2nd in Pool B vs. 3rd in Pool A
M2 - 2nd in Pool A vs. 3rd in Pool B
3:15 pm
M3 – 1st in Pool A vs. Winner of M1
M4 – 1st in Pool B vs. Winner of M2
5:00 pm
Bronze Medal
Loser of M3 vs. Loser of M4
6:15 pm
Gold Medal
Winner of M3 vs. Winner of M4
Pools:
Pool A
1. (S) Eagle Butte High School
4. (NW) Peace Wapiti
5. (Host - SC) Cochrane High School
8. (CGY) Bearspaw Christian School
9. (EDM- WC) Strathcona Christian Academy
12. (C – WC) Lacombe Composite High School
Pool B
2. (EDM) St. Albert Catholic
3. (C) Ponoka Secondary Campus
6. (NE) St. Paul Regional High School
7. (NC) Morinville Community High School
10. (S – WC) Lethbridge Collegiate Institute
11. (SC) George McDougall
Parking at Cochrane High School
Parking is permitted along the street on Chinook Drive.
Parking at Mitford School
All parking at Mitford School will be along Quigley Drive as the parking lot is
reserved for staff only.
Change Rooms:
Players should arrive at Cochrane High and Mitford School in Uniform. Change
rooms at CHS and MS will be available during the match preceding for teams
preparing to go on court and 15 minutes after each match for teams just coming off
the court. These change rooms are shared with the students at each school. Athletes
are cautioned not to leave anything in the change rooms. CHS and MS will not be
responsible for lost or stolen items left in the change rooms. Athletes will not be
allowed to change in public. Please do so in the change rooms, the weight room, or
the equipment room.
Concession:
A concession will be available at Cochrane High School. A variety of healthy choices
of food and beverages will be on hand. The CHS Gr. 9 Leadership class with teacher
and parent supervision will operate concession.
Coaches & Officials Hospitality Room:
Hospitality rooms for coaches and officials will be provided at both venues. Many of
the items in these rooms have been donated by local businesses. The Coaches and
Hospitality room at Mitford School will only be available on Saturday November
22nd. Please help us to keep these areas tidy.
First Aid:
Please ensure you bring an individual medical kit for your team. A trained
professional will be on-site to assist in any way.
Emergency Action Plan:
In the event of an emergency the tournament coordinator or first on site will contact
9-1-1. First Aid kits will be located in the PE office at each location. If emergency
medical personnel is required dial (403)
When an injury occurs:
1. Initially, when coming in contact with the injured student athlete, take
control and assess the situation. Exercise universal precautions related to
blood/body fluids.
2. Keep in mind the following - Do not move the injured student athlete
a. If a student athlete cannot move by him/herself, do not move the body
part for him/her
3. Instruct any bystanders to leave the injured student alone
4. Do not remove the student athlete’s equipment unless emergency treatment
is required e.g. CPR or artificial respiration
5. Assess the injury; evaluate the severity of the injury and decide if further
assistance is required
6. If an ambulance is not needed, then decide what action is to be taken to
remove the injured student athlete from the playing surface
7. If an ambulance is required: request assistance from another person by
having this person call an ambulance with the all relevant information
(nature of emergency, precise location, telephone number of location) and
have them report back to you with estimated time of arrival, then send them
to the access entrance to wait for the ambulance.
8. Once the call has been placed, observe the injured student athlete carefully
for any change in condition and try to reassure the injured student until
professional help arrives
9. Do not provide the injured student athlete with food or drink, unless
otherwise indicated by situation e.g. diabetes, hydration…
10. Stay calm and speak reassuringly
11. When ambulance arrives, describe incident and what has been done
12. An adult should be designated to accompany the injured student athlete to
the hospital to help and document steps taken to treat the injury
13. The parent/guardian of the injured student athlete must be contacted as
soon as possible after the injury
14. Complete any necessary incident/accident reports and file with appropriate
school administrator
Scorekeepers and Linesmen:
Students and Junior Volleyball players will be scheduled to fill these needs. Please
treat these individuals with respect. If you have a concern with the scorekeeping or
lines people address it through the Officials and/or Facility Managers. Do not direct
comments to the minor officials.
Grievance Committee:
A committee has been organized to deal with discipline and grievance issues that
may arise. There are two functions of this committee at provincials:
1. To deal with matters that may occur during competition.
2. To handle any other matters, associated with the tournament, outside the
game, that may require dispute resolution.
The grievance committee will consist of a minimum of three members (Landon
Thompson, Sandy Green, and the Head Official, Linda Binder, Esther Seiben, coaches
from the Provinces)
Sportsmanship:
Criteria for team/individual sportsmanship awards will be included in coach’s
packages as well as given to the committee at the beginning of Provincials. Coaches
are asked to fill out nomination papers prior to the end of the Championship. Award
will be announced throughout the tournament as well as within one week of event.
Award Presentations:
Awards ceremonies will occur immediately following the Gold and Bronze medal
match. Teams are asked to line up on the attack line in front of their benches after
the handshake.
Admission:
Day Pass: $5.00/day
Weekend Pass: $10
Programs: $5.00
Athletes and coaches will all be given an official ID card on a lanyard to enter
Cochrane High and Mitford School gymnasium. All spectators will need to purchase
a pass to watch the competition. Passes are good for both facilities.
Photography:
Team photos will be available for purchase ($10 for 8” x 10”) on a pre-sold basis.
Action shots from the weekend will be available for purchase in the commons area
of Cochrane High School throughout the weekend.
Please Note: Parent photographers will not be allowed to be courtside during
competition.
Souvenir Apparel: GIMMICS will be on-site in the commons area of CHS throughout
the competition. Styles include short and long sleeve t-shirts, regular and zipper
hoodies, sweatpants and more.
School Rules:
During Thursday and Friday competition and activities please be advised that
classes will be in session during class time and other events will be going on in the
school. Please be courteous and respectful during this time and for the duration of
the tournament. Please be sure to only use your gym footwear and practice balls
when in the gymnasium(s). Absolutely no warming up or playing with balls in the
commons area or hallways of CHS or Mitford School please.
Conduct of Players:
Players should:
-
Conduct themselves in a positive nature/manner during, before and after the
game
-
Offer positive feedback to opponents during the game
-
Shake hands before and after the game
-
Be courteous, polite and friendly
-
Show good sportsmanship during the game
-
Show concern, respect or empathy for an opponent
Conduct of Spectators:
Teams are responsible for their own spectators. Any spectators not acting
accordingly will be asked to leave the facility. Air horns and other artificial noisemakers will not be allowed. Spectators should show good sportsmanship and
consistently give positive feedback to players, coaches, etc.
Discipline and Misconduct:
The following is the ASAA statement on discipline:
1. The head coach, as a representative of the school is responsible for the
conduct of all persons comprising the school’s team including assistant
coaches, players and bench personnel.
2. For a coach to address, or permit anyone on his/her bench to address
uncomplimentary remarks to any official during the progress of a provincial
championship, or to indulge in conduct that might incite players or
spectators against the officials, is a violation of the rules of the game and
must likewise be considered conduct unworthy of a coach.
3. Behavior by any member of a team, including all bench personnel, deemed
objectionable conduct as defined in the rulebook shall be immediately
subject to the penalty prescribed in the rulebook for such an offense.
Alberta Schools Athletic Association Code of Ethics:
Adults who work with students in interscholastic activities should present a positive
role model for them to emulate. Students who represent a school in interscholastic
activities must be creditable school citizens.
The Association recognizes that the school administration is responsible for all
athletic programs and the conduct of all school representatives, whatever the level
and location of the competition. In recognition of this authority and responsibility,
the Association presents the following general guidelines.
Fair Play and Sportsmanship:
All competitions must be conducted with a high standard of courtesy, fair play and
sportsmanship. All those involved share this responsibility.
A. Coaches - The coaches must demonstrate qualities of courtesy and good
sportsmanship. These are evidenced by proper acceptance of officials’
judgment, positive encouragement of player performance and bench
behavior.
B. Athletes - Athletes must demonstrate qualities of courtesy and good
sportsmanship by proper acceptance of officials’ judgment and by showing
proper respect for opposing athletes as well as for teammates.
C. Cheerleaders - Cheerleaders must demonstrate courtesy and good
sportsmanship by the appropriateness and timeliness of the cheers they lead,
respect for the other cheerleaders and athletes, and their attempts at
effective crowd control.
D. Spectators - Spectators, both student and adult, must demonstrate courtesy
and good sportsmanship by positive cheers of encouragement for their team,
not against the opposing team. This is evidenced by the absence of booing
and vulgarities. Spectators must also show proper acceptance of officials’
judgment. Artificial noisemakers are not permitted during provincial
championship tournaments/events. These noisemakers may include but are
not limited to: air horns, cowbells, plastic tube horns, garbage can lids, etc.
The provincial championship host shall have the authority to eject from the
competition facility individuals who, following a warning, refuse to comply
with this requirement.
E. Administrators and Teachers Administrators and teachers must demonstrate
courtesy and good sportsmanship by their positive examples.