RESEARCH GRADUATE SCHOOL
RESEARCH DEGREE HANDBOOK
January 2012
Research Degree Handbook June 2012
2
Contents
1
2
Introduction
6
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
7
8
8
8
8
8
9
9
Administrative arrangements
10
2.1
11
11
11
12
12
12
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12
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13
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13
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14
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14
2.2
2.3
2.4
2.5
2.6
3
The Organisation of Research in the University
Research Degrees at Bedfordshire
University Research Council
Research Graduate School (RGS)
Head of the Research Graduate School (HRGS)
Director of Studies (DS)
Research Student Administrators (RSA)
Registry Research Officer (RRO )
Appointment and registration of research degree students
2.1.1 Overseas Students
2.1.1.1 Monitoring Engagement
2.1.2 Fees
2.1.3 Supervision
2.1.4 Resources
2.1.5 Re-registration
2.1.6 Personal Development
Funding
2.2.1 Sources of funding
2.2.2 Taxation of Research Studentships
2.2.3 Work space and equipment
Annual Leave
2.3.1 Bursary students
2.3.2 Overseas students
Amendment of registration and other arrangements
Student Appeals
Code of Conduct
Research Programmes
15
3.1
3.1.1
MA or MSc by Research
Flow Chart showing the processes involved in pursuing a
Masters by Research:
Research Degree Programme Approval
3.1.2.1 Mandatory Structured Induction Programme
3.1.2.2 Form RS1
3.1.2.3 Form RS1 Ethics
Required period of study
Learning Outcomes
Writing up
Submission of thesis
The Viva Voce Examination
16
Masters of Philosophy / Doctor of Philosophy
Flow Chart showing the processes involved in pursuing a
MPhil/PhD programme of study
Research Degree Programme Approval
3.2.2.1 Form RS1
3.2.2.2 Form RS1 Ethics
3.2.2.1 Form RS1c Progression Review
Transfer from MPhil to PhD
Required period of study
Learning Outcomes
3.2.5.1 Doctor of Philosophy
3.2.5.2 Master of Philosophy
Writing Up
Submission of thesis
22
3.1.2
3.1.3
3.1.4
3.1.5
3.1.6
3.1.7
3.2
3.2.1
3.2.2
3.2.3
3.2.4
3.2.5
3.2.6
3.2.7
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3
3.2.8
The Viva Voce Examination
28
3.3
3.3.1
Professional Doctorates
Flow Chart showing the processes involved in pursuing a
Professional Doctorate
Research Degree Programme Approval
3.3.2.1 Form RS1
3.3.2.2 Form RS1 Ethics
Required period of study
Learning Outcomes
Writing Up
Submission of thesis
The Viva Voce Examination
30
PhD through Publication
Flow Chart showing the processes involved in pursuing a
PhD through publication
Research Degree Programme Approval
3.4.2.1 Form RS1
Required period of study
Learning Outcomes
Writing Up
Submission of thesis
The Viva Voce Examination
35
3.3.2
3.3.3
3.3.4
3.3.5
3.3.6
3.3.7
3.4
3.4.1
3.4.2
3.4.3
3.4.4
3.4.5
3.4.6
3.4.7
4
5
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33
34
34
36
37
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38
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39
Administration and outcomes of the Examinations Progress
41
4.1
4.2
4.3
4.4
4.5
4.6
4.7
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42
42
43
43
44
45
Examinations
Appointment of Examiners
Role of the Examiner
Role of the Chair of the Exam Board
Role of the DS/Supervisory Team
Outcomes of Examinations
Final Submission
Student Support and Progress
47
5.1
47
47
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48
48
48
48
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49
50
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5.2
5.3
5.4
5.5
5.6
Student / Director of Studies / Supervisor responsibilities
5.1.1 The student
5.1.2 Roles and duties of the DS / Supervisor
5.1.2.1 Deadlines
5.1.2.2 Health & Safety
5.1.2.3 Training needs
5.1.2.4 Supervisory meetings
5.1.3 Supervisors and advisors
Annual Monitoring
Learning Resources Support
5.3.1 Where to find learning resources support
5.3.2 Whom to ask for advice
5.3.3 How to search for information
5.3.4 How to obtain books and journal articles from other libraries
5.3.5 How to get started
5.3.6 Where to get further information
5.3.7 Study Support
Research Student Training Programme
5.4.1 The programme
5.4.2 Induction for new students
5.4.3 Seminars and workshops
5.4.4 Part-time students
Communications for students
5.5.1 BREO
5.5.2 Life
Dealing with problems
5.6.1 Where and how to get help
Research Degree Handbook June 2012
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5.7
5.8
5.9
6
5.6.2 Major problems: complaints and appeals
5.6.3 Other problems
Personal Development Planning (PDP)
Teaching by research students
The Research Students’ Support Group
Selected Bibliography for further reading
54
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55
55
56
APPENDIX A: General regulations for research degrees
57
APPENDIX B: Code of Practice
58
APPENDIX C: Ethics and Research Practice
60
APPENDIX D: Appeal: Code of Practice
61
APPENDIX E: Intellectual Property Rights
62
APPENDIX F: Bedford and Luton Campus location maps Campus Maps
63
APPENDIX G: Working Late – Out of Hours
64
APPENDIX H: List of acronyms
65
APPENDIX I: List of RS forms
66
APPENDIX J: BREO and Groupwise guidance
68
APPENDIX K: Policy on Research Students and Teaching
70
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1. INTRODUCTION
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1.
Introduction
Welcome to the University of Bedfordshire.
The aim of this handbook is to explain the administrative and academic quality
assurance systems of the University as they relate to research degrees and research
degree students.1 It is, in part, a summary of the University's General regulations for
research degrees, which should also be consulted (see APPENDIX A). These basic
guidelines have been prepared particularly in order to explain and clarify the threeway relationship which exists between:
1.
The University of Bedfordshire
2.
Research degree students
3.
Supervisors2 of research degree students
This booklet is intended to provide summaries of the University's research degree
systems and procedures whilst also setting out the responsibilities and obligations of
all those involved in the research degree process whether as students or staff. It is
not a formal document in the same way as the University's General regulations for
research degrees or the Code of Practice (see APPENDIX B) are, and is intended as
a guide. This handbook should be read in conjunction with any documentation
produced specifically for an award (e.g., the handbooks for students on professional
doctorate programmes).
1.1
The Organisation of Research in the University
Research in the University is organised under the umbrella of Research Institutes
(RI). These are:

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


Institute of Biomedical and Environmental Science and Technology (iBEST)
Institute of Applied Social Research (IASR)
Business and Management Research Institute (BMRI)
Institute for Research in Education (IRED)
Institute for Sport and Physical Activity Research (ISPAR)
Institute for Health Research (IHR).
Research Institute for Media, Art and Design (RIMAD)
Institute for Research in Applicable Computing (IRAC)
Institute for Tourism Research (INTOUR)
Each institute has a director (DI), who is a researcher of international standing. The
Institutes cover research in the University in its broadest sense, ranging from devising
and developing research policy, applying for research grants and funding, to
supervising research students. Research students, therefore, come under a
particular institute (which is established when considering an application) and ‘belong’
to this grouping. Although research and researchers are organised under these
wider umbrellas, it/they may be part of smaller groupings called Research Centres,
many of which have a long history of active research in the University.
The RIs cross faculty and departmental boundaries in order to facilitate staff research
outside of these groupings and to encourage development of inter-disciplinary work.
1For other enquiries, concerning the University itself, general settling in, accommodation, the Students' Union or the
medical centre, you are advised to consult the University website www.beds.ac.uk/studentlife/support or to contact
Student Services (Tel: 01234 400 4000 and ask for student services)
2Throughout this document, except where specifically noted, the term 'supervisor' is used to refer to all members of
the supervisory team associated with a research student; this will include the Director of Studies, internal
supervisor(s), and external supervisor(s), where applicable.
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1.2
Research Degrees at Bedfordshire
Students may register for the following degrees:
Masters by Research - it is possible to register for either a Master of Arts by
Research (MAR) or a Master of Science by Research (MSR). Please see section 3.1.
Master of Philosophy (MPhil). Please see section 3.2.
Master of Philosophy with the possibility of transfer to Doctor of Philosophy (PhD).
Please see section 3.2.
Professional Doctorates: Please see section 3.3.
o Professional Doctorate in Children’s and Young People’s Services
o Professional Doctorate in Education
o Professional Doctorate in Health Related Services
o Professional Doctorate in Media, Journalism, Cinema & Television
o Professional Doctorate in Osteopathy
Doctor of Philosophy through Published Work (PhD-PP this is normally only available
to staff and former students of the University). Please see section 3.4.
1.3
The University Research Committee
The University Research Committee (URC) is the regulatory body responsible for
overseeing all aspects of research within the University. Chaired by the Pro Vice
Chancellor (Research & Enterprise) the URC is responsible for ensuring that the
University’s regulations for research degrees are complied with, that the standard of
awards is protected and that procedures are compliant with the Code of Practice for
Postgraduate Research Programmes (QAA 2004). The URC also considers all
aspects of the registration, progress and examination of research students.
The URC is the formal point of representation for the Research Student Support
Group (RSSG). For further information on the RSSG, please see section 5.8.
1.4
Research Graduate School (RGS)
The role of the RGS is to integrate the quality assurance and administrative
arrangements for all students on research degree programmes. The RGS works with
supervisors and RIs to ensure that all students have appropriate support throughout
their studies and access to training and development programmes that will
complement their research and provide a foundation for their future careers.
1.5
Head of the Research Graduate School (HRGS)
The Head of the Research Graduate School (HRGS) has overall responsibility for the
management and operation of research degrees programmes. He/she ensures
effective communication between students, supervisory teams, DIs and the
administrative team.
1.6
Director of Studies (DS)
On joining the University each student will be appointed a Director of Studies (DS).
The role of the DS is to act as the main supervisor to the student. He/she is the
senior partner in the supervisory team and acts as co-ordinator to ensure that
supervision arrangements are adequate and appropriate. He/she is also the principal
point of contact between the research student, the supervisory team and the
University's administrative systems including the various committees mentioned
above. For further information on the relationship between the DS, the student and
the supervisory team, please see section 5.1.
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1.7
Research Student Administrators (RSAs)
The Research Student Administrators (RSAs) in the RGS are responsible for the
administration of research degree student programmes. Each administrator will have
primary responsibility for the administration of the students of one or more RI.
Students will be introduced to their RSA on registration. He/she will be responsible for
the administration of the degree process. Details of the current staff members are
available
on
the
University’s
virtual
learning
environment,
BREO
(www.breo.beds.ac.uk) (please see APPENDIX J).
1.8
Registry Research Officer (RRO)
The Registry Research Officer (RRO) works in the RGS. He/she is responsible for
overseeing the administration of research degrees and will normally administer the
examination process.
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2. ADMINISTRATIVE ARRANGEMENTS
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2
Administrative arrangements
The system may seem daunting at first but, taken step by step, it is logical and easy
to follow.
2.1
Appointment and registration of research degree students
Once an offer letter has been issued and accepted, the first step is to arrange for the
student to be registered. This enables students to use the University facilities. The
relevant RSA will send joining instructions to the student, indicating the time and
place of registration. They will arrange for an explanatory registration meeting to take
place between the student and the HRGS or the RRO at which the policies and the
procedures of the RGS will be explained. Students should also meet with their DS
and DI at this time.
2.1.1
Overseas Students
Overseas students will require a ‘Confirmation of acceptance for studies’ (CAS
certificate) prior to registering at the University. This is issued by the UK Border
Agency www.ukba.homeoffice.gov.uk/studyingintheuk/ and will be available for a
student who has a valid offer letter and has paid 50% of the fees as a deposit.
To comply with UK Border Agency regulations additional checks will be made for
overseas students who are already in UK and have a valid visa for another UK
Educational Establishment. The University will consider each student in this situation
on a case by case basis prior to registration.
Please note that all full-time overseas students are expected to live within a 30 mile
radius of their base campus. They are expected to attend a minimum of 30 hours per
week.
Overseas students studying certain subjects at a UK university will need to apply for
an Academic Technology Approval Certificate (via the ATAS scheme,
www.fco.gov.uk/atas). Further information will be supplied with your offer letter.
2.1.1.1 Monitoring Engagement
Since the introduction of the Tier 4 regulations it has become the responsibility of the
University to monitor student engagement.
The RGS meet this responsibility through:
1) Monitoring student/ supervisory meetings through PebblePad.
2) Monitoring attendance on the six month mandatory induction programme.
3) Monitoring student log-on into the RGS page of BREO (number of visits only).
4) Monitoring annual leave and other absences from the University, i.e. attendance
at conferences, field trips etc.
5) Requiring residence within a 30 mile radius of the campus at which they are
based.
6) Meeting with the Research Student Administrators one month prior to the
anniversary of their registration.
7) Ensuring that all the milestones in academic progression are reached.
Responsibility lies with all those involved.
2.1.2
Fees
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Any fees to be paid are due at, or prior to registration. Once these fees are paid,
students are issued with identity cards which enable access to important University
facilities including the Learning Resources Centre (LRC).
For the fee policy for International Students please go to:
http://www.beds.ac.uk/howtoapply/money/fees/international
For the fee policy for Home/EU students please go to:
http://www.beds.ac.uk/howtoapply/money/fees
Please note that subsequent fees are due on the anniversary of the first registration.
2.1.3
Supervision
A potential Director of Studies (DS) is appointed to supervise a student at the point at
which an offer is made. The DS who is named on the offer letter will be responsible
for the academic progress of the student.
2.1.4
Resources
The availability of resources and the arrangements for supervision are the
responsibility of the relevant academic department/institute. All applications for
resources will be considered on their merit, by the appropriate DI, in the first instance.
Please note that the standard fee covers access to basic equipment only. Access to
additional resources (e.g. chemicals or specialist computer software) may require
payment of an additional ‘bench fee’.
2.1.5
Re-registration
All students must be registered at the beginning of each academic year. First year
registration is carried out at the start of the programme, but in subsequent years,
students re-register in August, regardless of the date of the initial registration.
2.1.6
Personal Development
Registration is followed by a set programme of events which vary depending on
degree path. Students are expected to take personal responsibility for following this
pathway and for the completion of all relevant forms. This should be done under the
guidance of their supervisor and with the help of their RSA.
Please note that it is very important that students keep to a suitable timetable for the
various stages, as any slippage in timing tends to have a ‘knock on’ effect, delaying
submission. Students who submit late may find that their research loses its currency
and, potentially, its novelty. Employers also query late completion, viewing it as
evidence of an inability to plan work, or meet deadlines.
Please look at the flow chart and guidelines relevant to your degree in section 3.
2.2
Funding
2.2.1
Sources of funding
From time to time the University offers bursaries for full-time research students.
These are advertised. Students apply for projects which are fairly well defined and
are recruited to studentships.
Research Councils and charities offer funding for research.
following web sites for details:
Please refer to the
www.epsrc.ac.uk
Research Degree Handbook June 2012
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www.esrc.ac.uk
www.mrc.ac.uk
www.nerc.ac.uk
www.ahrc.ac.uk
2.2.2
Taxation of Research Studentships
For those full-time students who are funded by University or Research Council
Bursaries, The Eastern District Office of the Inland Revenue has confirmed (after
their review of the tax treatment of bursary awards) that:
should full-time research students take on part-time employment which does
not compromise the full-time status of the student, then the bursary is nontaxable. The additional earnings are subject to tax under the normal
PAYE/Schedule D legislation. (Letter dated 12 February 1993, Luton Office,
ref: 438/L300/46F/MPP).
2.2.3
Work space and equipment
All full-time students (regardless of who is funding them) should be allocated
appropriate access to work space and equipment by the DI. Part-time students’
needs will necessarily differ, as they tend to be less University-based and are
often in employment. Their resource needs should be ascertained at application.
2.3.
Annual Leave
All research students are entitled to annual leave (holidays). In addition to statutory
Bank Holidays, local discretionary holidays and days when the institution is closed in
the interests of efficiency, students may take additional leave.
All full-time students are entitled to 25 days per holiday year. Please note that the
holiday year runs from your date of registration. Requests for annual leave should be
made on the Annual Leave Form which is available for download from the RGS
BREO site. These must be signed by your DS and submitted to the RGS. Bursary
students who do not take their annual leave will not be entitled to payment in lieu.
2.3.1
Bursary Students
Bursary students have a contract with the University. Students are contractually
entitled to 25 days per holiday year. Unused holiday entitlement may not be carried
forward into the next holiday year unless there are exceptional circumstances. In
such cases you will require the agreement of both the DS and the HRGS.
Bursary students must not apply for leave through the Human Resources
Department.
2.3.2
Overseas students
In order to comply with the statutory regulations it is a requirement that all students
studying at the University on a student visa or CAS apply for holiday leave. On the
holiday leave form students must indicate where they are going to be staying during
the holiday period.
Overseas students who are attending conferences outside the country must inform
their DS and the RGS by submitting the Authorised Absence Form which can be
downloaded from the RGS site on BREO.
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2.4.
Amendment of registration and other arrangements
All requests for amendment of registration or any other arrangements must be made
via your DS to the relevant DI and onwards to the URC. Possible requests include
the following:
1
Amendment of agreed research degree programme. [various forms:
please refer to RSA for advice]
2
Changes to supervisory arrangements. [Form RS3]
3
Extension to normal period of registration. [Form RS10] 3
4
Change of study mode. [Form RS10b]
A full list of forms is given in APPENDIX I.
Research degree students will note that they must keep the RSA informed of any
change of address and telephone numbers as well as any other matter that may
affect their progress. This information will be kept on the student file and may be used
as supporting evidence should a student require an extension to the period of
registration.
Please note that extensions to the period of registration will be considered by the
URC and will only be granted in exceptional circumstances. Students should also
note that they should consider very carefully before applying for a suspension of
registration4 (interruption of studies), as these may have major implications for their
research degree programme. Additionally, any fees already paid may be forfeit if the
suspension is granted in respect of time already elapsed and if not paid may still be
due. It is thus important to consider the matter earlier rather than later and seek
advice.
2.5
Student appeals
The policy and the scope of the University’s academic appeal process can be found
in full in APPENDIX D. Appeals should be made in written form through the Secretary
to the URC (clearly marking the envelope Academic Appeal).
2.6
Code of Conduct
Research students are subject to the Student Code of Conduct and Disciplinary
Procedure. This can be found at:
http://documents.beds.ac.uk/dl/uob/handle/5576042625187880387/student-code-ofconduct.pdf
The RGS is committed to developing and sustaining a community of mutual respect.
3 Please note that should an extension be granted this does not automatically mean that any bursary will also be
extended.
4 Please note that the URC does not generally consider applications for suspension that are for a period of less then
6 months.
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3. RESEARCH PROGRAMMES
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3.1
MASTER OF ARTS BY RESEARCH or
MASTER OF SCIENCE BY RESEARCH
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3.1.1 Flow Chart showing the processes involved in pursuing a MA or MSc by
Research5:
REGISTRATION WITH RESEARCH STUDENT
ADMINISTRATOR FOLLOWED BY RESEARCH STUDENT
REGISTRATION MEETING
MANDATORY INDUCTION PROGRAMME
WITHIN
ONE
MONTH
SUBMISSION OF RESEARCH
DEGREE PROGRAMME
APPROVAL (RS1)
ONCE
WITHIN
TWO
MONTHS
TWICE
FULL-TIME
BETWEEN
10 AND 12
MONTHS
PART-TIME
ANNUAL MONITORING
(RSM)
APPOINTMENT OF
EXAMINERS (RS5 FORMS)
BETWEEN
18 AND 24
MONTHS
SUBMISSION OF THESIS
VIVA VOCE
MAXIMUM REGISTRATION 15 MONTHS
MAXIMUM REGISTRATION 30 MONTHS
5 Progress on the Masters programme is dependent on completing the research events outlined above. It is the
responsibility of the student to ensure that all deadlines are met.
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3.1.2
Research Degree Programme Approval
3.1.2.1 Mandatory Structured Induction Programme
All full-time research students are expected to engage in the mandatory structured
induction programme. This programme, which takes place over a six-month period
involves attendance and participation in a series of seminars and workshops that
have been developed to enhance student research skills. Overseas students will also
be expected to undergo a diagnostic English test and where appropriate undertake
English support classes.
The courses that students must attend are listed below:
Introduction to the LRC
Careers 1
Introduction to Teaching & Learning
Research Degree Experience
Programme Approval
Personal Development Planning Workshop
Ethics
Self Management & Organisation
Introduction to Research Methods 1
Introduction to Research Methods 2
Academic Writing
Attendance is mandatory even where a student has previously undertaken a taught
course at the University of Bedfordshire. Students who miss any session must
provide an explanation together with a supporting letter from their DS for the RGS.
Attendance will be noted and fed into the research student event record. Failure to
complete all of the courses will therefore impede academic progression.
3.1.2.2 Form RS1
Within one month of registration (full-time) or two months (part-time), all MA/MSc by
Research students should submit their proposal for research degree programme
approval. This is done by completing forms RS1 and RS1 Ethics6. When completing
these forms students should consult with their DS and refer to the Guidance notes on
completing an RS17. At this stage a further supervisor offering additional expertise
may be appointed. The forms are submitted to the RSA with the approval of the DS.
Following consultation with the DI8, a reviewer will be identified. The RS1 report will
be sent to the reviewer together with the appropriate feedback forms. The review will
subsequently be returned to the RSA, who will forward them to the DI seeking
approval of the entire document, including the supervisory team. Once successfully
approved by the DI, the application will be forwarded to the URC for ratification.
Following ratification by the URC, the student will receive an e-mail confirming
programme approval. The date of approval is the date of recommendation for
approval as signed off by the DI. The formal date of Registration is normally that of
initial registration (start date) with the University.
Should the reviewer feel that the proposal lacks the basis for a thesis, the DI will
ensure that the issues are clearly identified and noted and that critical feedback is
sent to the student and the DS. In such cases the student may rewrite their proposal
once and resubmit it for further review.
Should a student fail to complete their RS1 within four months of registration an
action plan for progression will be drawn up by the RGS, the RI and the student. Any
6 These are available for download from the RGS BREO site or can be emailed to external students on request.
7 These are available for download from the RGS BREO site or can be emailed to external students on request.
8 Where the DI is also the DS, the DI will nominate a senior researcher to act in their place.
Research Degree Handbook June 2012
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student who fails to complete programme approval within twelve months of
registration will not be permitted to progress to a second year.
3.1.2.3 Form RS1 Ethics
Please note that the Research Ethics Scrutiny (Annex to RS1 form) must also be
completed by all students regardless of degree path. The student should complete
this form in consultation with their DS (please see APPENDIX C). It is recommended
that the student undertake this at an early stage as ethical approval must be granted
before the RS1 process approval is completed. This form together with a copy of the
research proposal should be submitted to the DI for consideration by the Research
Institute Ethics Committee (RIEC). Once the Scrutiny Form has been approved it
should be passed to the RSA who will attach it to the RS1 form in the students file.
Please note that collection of research data must not commence until this has been
approved by the RIEC. If after Programme Approval there are changes to the
research programme which raise different ethical issues then further ethical approval
will need to be sought from the RIEC.
3.1.3
Required period of study
From the date the student begins their research degree programme, the University
requires specified periods of study, depending on whether the student is full-time or
part-time. Full-time MA/MSc by Research students are expected to complete within
12 months of their registration date and part-time students are expected to complete
within 24 months (see Regulation 4.1.1.1, APPENDIX A for precise minimum and
maximum registration periods). Theses may only be accepted from students whose
registration is current and who have paid their fees.
3.1.4
Learning Outcomes
The standard of the MA or MSc by Research is that expected of a student who has
satisfactorily completed a basic research training programme. They should have
undertaken a substantial piece of independent work, demanding more advanced and
intensive study than a first degree. This work will have been undertaken during a
minimum period of ten months' full-time study, and should culminate in the
presentation and defence of a satisfactory thesis.
Learning Outcomes that the student is required to demonstrate:

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




The ability to undertake independent research
A good understanding of relevant research methodologies
Competence in the investigation of the chosen topic(s)
Understanding of a specialist field
The ability to critically evaluate research data
The ability to undertake effective bibliographic and information searches
The ability to present information both orally and in written form to a professional
standard
The ability to work effectively with research colleagues
Understanding of ethical issues associated with their research and the
importance of good research practice.
3.1.5
Writing up
Although the student will naturally be writing up as part of a continuous process, they
are advised to consult the learning outcomes outlined above (section 3.1.4) and
section 4.1.4 of the General regulation for research degrees (APPENDIX A) before
commencing their final draft. Any other queries that they may have about the
submission procedure may be addressed to their DS or RSA.
In writing up their findings, the student should follow the Style Guide, Requirements
and Procedure for Thesis Submission. This is available on the RGS BREO site or
directly from the RSA. It is important that work is presented in an academicallyacceptable way, following the type of model usually used in the discipline. It is
Research Degree Handbook June 2012
19
imperative that word limits are adhered to (see Regulation 4.1.1.1, APPENDIX A).
Please note that if the work incorporates a substantial written artefact (e.g. creative
writing) then the word limit of the thesis should be reduced to reflect this. It is
recommended that in such cases the student seek guidance from the RGS office.
The Style Guide, Requirements and Procedure for Thesis Submission provides
recommendations for the presentation of theses and similar documents. It includes
advice on paper quality, design, sequence of material, methods of producing text,
quality of typeface and also on the treatment of material which might not be suitable
for binding, such as video material or art work.
Advice is given on the preferred way to present the main text, including suggested
page layouts, spacing, use of headings and paragraphs, and size of margins. Full
bibliographical references should be given for all works cited in the text and should
follow one of the major accepted systems, such as the Harvard name and date
system; a numeric system; or the use of footnotes or endnotes where abbreviated
titles may be used to correspond with full details given in a bibliography at the end.
Liberal sprinklings of ibid., op. cit. and loc. cit. etc. should be avoided.
Apart from the correct use of footnotes or endnotes, the Style Guide, Requirements
and Procedure for Thesis Submission also provides information on the use of
illustrations and diagrams. The use of figures, tables or illustrations, whether in colour
or not, can cause additional problems and their size, arrangement and numbering
may be crucial.
Overall, it is essential that the presentation of a thesis follows the conventions of its
particular discipline. For example, use of italics, bold, and capitalisation may vary
from one discipline to another, and these should not be used simply for decorative
effect. Quotations should not, for example, be set in italics. Training sessions on
Academic Writing are included in the Research Student Training Programme (see
section 5.4) and advice is also available at these sessions on the final stages of
presentation, the binding and the printing of the title and title page and the abstract.
It is the student’s responsibility to check for spelling and accuracy, including cross
references and sequence of numbers. Revisions and corrections may be requested
after the examination before the degree is awarded.
3.1.6
Submission of Thesis
i)
Examination copies of the thesis (soft or ‘perfect’ bound) must be submitted
to the RRO. The student should submit one hard copy for each examiner
(normally two copies) and an electronic copy. Additionally, one copy of the
RS6 (Students declaration) form must be submitted at the same time as the
thesis.
ii)
Once the thesis has been submitted, the RRO will send the soft bound
copies to the examiners, and begin to liaise with them to arrange a date and
time for the viva voce examination. If there are any dates on which the
student will be unable to attend, then the RRO must be informed at the time
of submission. The electronic copy may be put through TURNITIN. There
will normally be a minimum of six weeks between submission of the thesis
and the date of the viva voce examination.
iii)
Once the date is fixed, the student and their DS will receive notification.
iv)
A DS or supervisor may attend the viva as observers, at the discretion of the
student. Students may wish to have their DS or another supervisor with them
and the RGS would strongly encourage this. In arranging the viva voce
examination date the RGS will try to accommodate DS or other supervisor
availability but priority will be given to the availability of examiners. Arranging
vivas is a challenging process and normally it is possible for University staff
to re-arrange internal commitments.
Research Degree Handbook June 2012
20
3.1.7
The Viva Voce Examination
i)
The student will be informed of the time and location of the viva (see section
3.1.6 (iii) above). They should ensure that they arrive in plenty of time.
ii)
The examiners have a private meeting at the start of the examination
process, in which they identify the areas that they wish to explore with the
student. This meeting normally lasts approximately 45 minutes.
iii)
Once the private meeting is over, the student will be asked to make an oral
presentation of thirty minutes duration on their work in front of their peers and
examiners.
iv)
The examiners will then invite the student into the room, where the viva voce
examination will take place. The length of time taken to carry out this part of
the process varies, but is normally about one hour. On conclusion of this part
of the process, the student and any accompanying supervisor will be asked
to leave the room whilst the examiners make their decision.
v)
The examiners are required to make their recommendations using the form
RS9: Final Report of the Examiners. This form is completed and signed after
the viva voce examination. The examiners will then invite the student back
into the room to inform them of their decision informally. A copy of the RS9
form will be given to the student after the examination, together with a note of
any amendments required.
Research Degree Handbook June 2012
21
3.2 MASTER OF PHILOSOPHY / DOCTOR OF PHILOSOPHY
Research Degree Handbook June 2012
22
3.2.1 Flow Chart showing the processes involved in pursuing a MPhil/PhD
programme of study9:
REGISTRATION WITH RESEARCH STUDENT
ADMINISTRATOR FOLLOWED BY RESEARCH STUDENT
REGISTRATION MEETING
MANDATORY INDUCTION PROGRAMME
WITHIN 4
MONTHS
SUBMISSION OF RESEARCH
DEGREE PROGRAMME
APPROVAL (RS1)
ANNUAL MONITORING
(RSM)
SUBMISSION OF APPLICATION
OF REGISTRATION FROM
MPHIL TO PHD (RS4)
PART-TIME
FULL-TIME
BETWEEN
12 AND 16
MONTHS
PROGRESSION REVIEW
(RS1c)
WITHIN 4
MONTHS
BETWEEN
20 AND 30
MONTHS
SUBMISSION OF RS5
APPOINTMENT OF
EXAMINERS
BETWEEN
18 AND 30
MONTHS
BETWEEN
33 AND 40
MONTHS
SUBMISSION OF MPHIL
THESIS
BETWEEN
30 AND 42
MONTHS
BETWEEN
45 AND 66
MONTHS
SUBMISSION OF PHD
THESIS
VIVA VOCE
MAXIMUM REGISTRATION 48 MONTHS
MAXIMUM REGISTRATION 72 MONTHS
9 Progress on the MPhil/PhD programme is dependent on completing the research events outlined above. It is the
responsibility of the student to ensure that all deadlines are met.
Research Degree Handbook June 2012
23
3.2.2
Research Degree Programme Approval
3.2.2.1 Form RS1a
Normally within four months of registration all students (full-time and part-time) should
submit their RS1 form via their DS, to the RSA. This will include details of the
supervisory team which will include the DS and one other internal supervisor.
Following consultation with the DI10, a reviewer will be identified. The RS1 report will
be sent to the reviewer together with the appropriate feedback forms. The review will
subsequently be returned to the RSA, who will forward it to the DI seeking approval of
the entire document, including the supervisory team. Once successfully approved by
the DI, the application will be forwarded to the URC for ratification. After this, the
student will receive an e-mail confirming programme approval. The date of approval
is the date of recommendation for approval as signed off by the DI. The formal date
of Registration is normally that of initial registration (start date) with the University.
Should the reviewer feel that the proposal lacks the basis for a thesis, the DI will
ensure that the issues are clearly identified and noted and that critical feedback is
sent to the student and the DS. In such cases the student may rewrite their proposal
once and resubmit it for further review.
Should a student fail to complete their RS1 within six months of registration an action
plan for progression will be drawn up by the RGS, the RI and the student. Any
student who fails to complete programme approval within twelve months of
registration will not be permitted to progress to a second year.
Approval is normally for the degree of MPhil with the possibility to transfer to PhD.
This route to PhD is preferred, as it gives the student more opportunity for formal
feedback and support with their academic development. If students are aiming for a
MPhil as their end point, then they will register for MPhil only. The option of
registering for PhD direct does exist, but is not used except in exceptional
circumstances (e.g. where a student already holds a MPhil in a related area).
3.2.2.2 Form RS1b Ethics
Please note that the Research Ethics Scrutiny (Annex to RS1 form) needs to be
completed by all students engaged in independent research. The student should
complete this form in consultation with their DS (please see APPENDIX C). It is
recommended that the student undertake this at an early stage as ethical approval
must be granted before the RS1 process approval is completed. This form together
with a copy of the research proposal should be submitted to the DI for consideration
by the Research Institute Ethics Committee (RIEC). Once the Scrutiny Form has
been approved it should be passed to the RSA who will attach it to the RS1 form in
the students file. Please note that collection of research data must not commence
until this has been approved by the RIEC. If after Programme Approval there are
changes to the research programme which raise different ethical issues then further
ethical approval will need to be sought from the RIEC.
3.2.2.3 Form RS1c Progression Review
The progress of all students whose qualification aim is a PhD will be independently
reviewed by a senior academic from the same Research Institute prior to the end of
the first year of study for full-time students (the end of the second year for part-time
students). The purpose of this review is to establish, that following an initial period of
study (1yr FT and 2yr PT), the student is showing the necessary aptitude for a
programme of doctoral research. The senior academic, nominated by the DI will
complete the RS1c form and return it to the RGS.
Students who are not making adequate progress will be invited to an academic
progression panel meeting set up by the RGS.
Academic Progression Panel Meetings
10 Where the DI is also the DS, the DI will nominate a senior researcher to act in their place.
Research Degree Handbook June 2012
24
The panel will comprise the Director of Institute (or nominee), one other member of
the Research Institute (this will exclude members of the supervisory team) and an
RSA who will act as clerk.
Prior to inviting the student to interview the panel will meet with the supervisory team
to discuss the recommendations of the reviewer and examine all appropriate paper
work, reports, supervisory records etc. If there are significant concerns regarding a
students’ progress then these should have been identified by the supervisory team,
an action plan agreed with the student should have been implemented and evidenced
in the supervisory records.
If having completed the review the panel believe that:
(a) The issues can be resolved and the student can progress to the second year of
their programme; or
(b) Issues have been identified, and an action plan can be put in place to ensure that
they are resolved, enabling the student to progress to the second year of their
programme
A meeting will be arranged between the panel members as outlined above and the
student. The purpose of the meeting with the student is to identify the issues that are
impeding progression and seek to resolve them in a manner that is acceptable to all
parties. Following the meeting the panel should having sought the approval of the
student forward their recommendations to the HRGS.
If the issues in (a) and (b) above cannot be resolved or having completed the review
the panel believe that:
(c) Issues have been identified, an action plan has been put in place however it is
felt that the student should not at this stage continue on a doctoral level
programme but transfer to a lower degree; or
(d) Insurmountable issues have been identified and student registration should be
terminated
Then a meeting between the panel members and the student, Chaired by the HRGS
should be arranged. The panel will seek to resolve the issues and will recommend a
course of action. This may include
(i)
re-registration on to another degree course; or
(ii)
progression to MPhil with a detailed Action Plan, which if addressed to the
satisfaction of the DS will allow subsequent application to PhD registration; or
(iii)
termination of registration.
The student is entitled to appeal the decision of the panel in accordance with the
Academic Appeals (Research Degrees) process.
3.2.3
Transfer from MPhil to PhD (Form RS4)
Students registered for the degree of MPhil with the possibility of transfer will be
required to transfer their registration to PhD between 12 and 16 months of their
enrolment (20 and 30 months for part-time students). The transfer stage is a critical
step in engaging with the academic review process – an important stage in a
researcher’s development. Training sessions are provided to support students in this
process.
This process involves preparing and giving an oral presentation, preparing a report
and completing an Application for transfer of registration from MPhil to PhD form
(RS4). The form and the report should be submitted to the RSA at least 6 weeks
before the date of the transfer seminar and will be sent to two reviewers identified by
Research Degree Handbook June 2012
25
the DI (or nominee), who will receive the appropriate feedback forms. The reviewers
are required to attend the seminar and have the opportunity to discuss issues with
the student. After the event a scrutiny panel will be convened, consisting of the two
reviewers, the DI, the DS and an officer of the RGS (normally the RSA). A scrutiny
form will be completed at this event. Copies of all the forms will be given to the
student and the DS. If the reviewers are satisfied with the report and the oral
presentation, the transfer will be approved. The decision will then be reported to the
next available URC, after which students will receive official confirmation of their
transfer of registration. If the reviewers feel more work is required, they will note this
on the feedback forms and there may be a process of iteration before the proposal is
transferred (although this should be avoided if possible). In rare circumstances, if
there are significant outstanding issues requiring attention, the reviewers may require
a further formal meeting with the student to assure themselves that the issues have
been fully addressed.
Should a full-time student fail to complete their transfer within two years of
registration they will not be permitted to progress to a third year on the doctoral
programme. A part-time student who fails to complete their transfer within three
years of registration will not be permitted to progress to their fourth year on the
doctoral programme.
For further details on the transfer procedure, see Guidance Notes for the completion
of form RS411 and section 4.2.2 of the General regulations for research degrees
(APPENDIX A).
3.2.4
Required period of study
From the date the student begins their research degree programme, the University
requires specified periods of study, depending on whether the student is full-time or
part-time.
Doctorate level students should consult regulation 4.1.1.1 in APPENDIX A for precise
details concerning the absolute minimum and maximum periods permitted, but it is
normally expected that full-time students for the degree of doctor of philosophy
should submit their thesis within three years of study and part-time students should
submit their thesis within four years of study.
MPhil students are required to submit their thesis within two years full-time and three
years part-time (see regulation 4.1.1.1 in APPENDIX A).
3.2.5
Learning Outcomes
3.2.5.1 Doctor of Philosophy
The standard of the PhD is that expected of a good honours graduate who has
satisfactorily completed additional research training. The student should be able to
demonstrate that they have investigated and evaluated or critically studied an
appropriate topic resulting in an independent and original contribution to knowledge.
The study should take a minimum of thirty-three months of full-time study, and should
culminate in the presentation, and defence, by oral examination of a satisfactory
thesis.
Learning Outcomes that the student is required to demonstrate:





The ability to identify a challenging research question and justify it in terms of the
subject context
The ability to design, implement and manage a project to successfully address a
challenging research question(s)
A critical understanding of relevant research methodologies
The ability to critically analyse and interpret complex information
The ability to carry out original thinking and independent research of a high
quality and to discover new knowledge
11 This is available for download from the RGS BREO site or can be emailed to external students on request.
Research Degree Handbook June 2012
26








In-depth understanding at the forefront of a specialist field and the more general
context in which the research topic is located
Self-awareness and the ability to reflect on research experience
The ability to undertake effective bibliographic and information searches
The ability to sustain academic discussion at a research level
The ability to present complex ideas orally to a non-specialist audience
The ability to present research findings and complex ideas in a form which is of
publishable quality
The ability to work effectively with research colleagues
Understanding of ethical issues associated with their research and the
importance of good research practice
3.2.5.2 Master of Philosophy
The standard of the MPhil is that expected of a good honours graduate who has
satisfactorily completed additional research training. The student must demonstrate
that they have critically investigated and evaluated or critically studied an approved
topic over a period of not less than eighteen months of full-time study. This should
culminate in the presentation and defence by oral examination of a satisfactory
thesis.
Learning Outcomes that the student is required to demonstrate:








The ability to effectively design, undertake and manage a demanding substantial
research investigation
A critical understanding of relevant research methodologies
The ability to evaluate critically complex issues
Understanding at the forefront of a specialist field
The ability to undertake effective bibliographic and information searches
The ability to present research findings and complex ideas in a form which is of
publishable quality
The ability to work effectively with research colleagues
Understanding of ethical issues associated with their research and the
importance of good research practice
3.2.6
Writing up
Although the student will naturally be writing up as part of a continuous process, they
are advised to consult the learning outcomes outlined above (sections 3.2.5.1 or
3.2.5.2) and section 4.1.4 of the General regulation for research degrees (APPENDIX
A) before commencing their final draft. Any other queries that they may have about
the submission procedure may be addressed to their DS or the RSA.
In writing up their findings, the student should follow the Style Guide, Requirements
and Procedure for Thesis Submission. This is available on the RGS BREO site or
directly from the RSA. It is important that work is presented in an academicallyacceptable way, following the type of model usually used in the discipline. It is
imperative that word limits are adhered to (see Regulation 4.1.1.1, APPENDIX A).
Please note that if the work incorporates a substantial written artefact (e.g. creative
writing) then the word limit of the thesis should be reduced to reflect this. It is
recommended that in such cases the student seek guidance from the RGS office.
The Style Guide, Requirements and Procedure for Thesis Submission provides
recommendations for the presentation of theses and similar documents. It includes
advice on paper quality, design, sequence of material, methods of producing text,
quality of typeface and also on the treatment of material which might not be suitable
for binding, such as video material or art work.
Advice is given on the preferred way to present the main text, including suggested
page layouts, spacing, use of headings and paragraphs, and size of margins. Full
bibliographical references should be given for all works cited in the text and should
follow one of the major accepted systems, such as the Harvard name and date
system; a numeric system; or the use of footnotes or endnotes where abbreviated
Research Degree Handbook June 2012
27
titles may be used to correspond with full details given in a bibliography at the end.
Liberal sprinklings of ibid. op. cit. and loc. cit. etc. should be avoided.
Apart from the correct use of footnotes or endnotes, the Style Guide, Requirements
and Procedure for Thesis Submission also provides information on the use of
illustrations and diagrams. The use of figures, tables or illustrations, whether in colour
or not, can cause additional problems and their size, arrangement and numbering
may be crucial.
Overall, it is essential that the presentation of a thesis follows the conventions of its
particular discipline. For example, use of italics, bold, and capitalisation may vary
from one discipline to another, and these should not be used simply for decorative
effect. Quotations should not, for example, be set in italics. Training sessions on
Academic Writing are included in the Research Student Training Programme (see
section 5.4) and advice is also available at these sessions on the final stages of
presentation, the binding and the printing of the title and title page and the abstract.
It is the student’s responsibility to check for spelling and accuracy, including cross
references and sequence of numbers. Revisions and corrections may be requested
after the examination before the degree is awarded.
3.2.7
Submission of Thesis
i)
Examination copies of the thesis (soft or ‘perfect’ bound) must be submitted
to the RRO. The student should submit one hard copy for each examiner
(normally two copies) and an electronic copy. Additionally, one copy of the
RS6 (Students declaration) form must be submitted at the same time as the
thesis.
ii)
Once the thesis has been submitted, the RRO will send the soft bound
copies to the examiners together with the documentation required for the
preliminary reports (RS7 and RS8). The RRO will begin to liaise with them to
arrange a date and time for the viva voce examination. If there are any dates
on which the student will be unable to attend, then the RRO must be
informed at the time of submission. The electronic copy may be put through
TURNITIN There will normally be a minimum of six weeks between
submission of the thesis and the date of the viva voce examination.
iii)
Once the date is fixed, the student and their DS will receive notification.
iv)
A DS or supervisor may attend the viva as observers, at the discretion of the
student. Students may wish to have their DS or another supervisor with them
and the RGS would strongly encourage this. In arranging the viva voce
examination date the RGS will try to accommodate DS or other supervisor
availability but priority will be given to the availability of examiners. Arranging
vivas is a challenging process and normally it is possible for University staff
to re-arrange internal commitments.
3.2.8
The Viva Voce Examination
i)
The student will be informed of the time and location of the viva (see section
3.2.7 (iii) above). They should ensure that they arrive in plenty of time.
ii)
The examiners have a private meeting at the start of the examination
process, in which they exchange the preliminary reports of the examiners
(RS7 or RS8 forms) and identify the areas they wish to explore with the
student. This meeting normally lasts about an hour.
iii)
Once the private meeting is over, the examiners will invite the student into
the room, where the viva voce examination will take place. The length of time
taken to carry out this part of the process varies, but is normally between 1
and 3 hours. On conclusion of this part of the process, the student will be
asked to leave the room whilst the examiners make their decision.
Research Degree Handbook June 2012
28
iv)
The examiners are required to make their recommendations using a form
RS9: Final Report of the Examiners. This form is completed prior to the
student being invited back into the room where they will receive informal
notification of the examiners decision. A copy of the RS9 form will be given
to the student after the examination, together with a note of any amendments
required.
Research Degree Handbook June 2012
29
3.3
PROFESSIONAL DOCTORATE
Research Degree Handbook June 2012
30
3.3.1 Flow Chart showing the processes involved in pursuing a Professional Doctorate:
REGISTRATION WITH RESEARCH STUDENT
ADMINISTRATOR
ANNUAL MONITORING
(RSMpd)
TAUGHT STAGE
INDUCTION SESSION
COMPLETION OF TAUGHT
ELEMENT OF THE COURSE
PART-TIME ONLY
SUBMISSION OF RESEARCH
DEGREE PROGRAMME
APPROVAL (RS1 FORMS)
APPOINTMENT OF
EXAMINERS (RS5 FORMS)
SUBMISSION OF THESIS
RESEARCH STAGE
ANNUAL MONITORING
STANDARD (RSM)
VIVA VOCE
MAXIMUM REGISTRATION 60 MONTHS
Research Degree Handbook June 2012
31
3.3.2
Research Degree Programme Approval
3.3.2.1 Form RS1
After completion of the appropriate taught element, students should submit their RS1
via their DS, to the RSA. This will include details of the supervisory team which will
include the DS and one other internal supervisor. Following consultation with the
DI12, a minimum of one reviewer will be identified. The report will be sent to the
reviewer together with the appropriate feedback forms.
The review(s) will
subsequently be returned to the RSA, who will forward them to the DI seeking
approval of the entire document, including the supervisory team. Once successfully
approved by the DI, the application will be forwarded to the URC for ratification. After
this, the student will receive an e-mail confirming programme approval. The date of
approval is the date of recommendation for approval as signed off by the DI. The
formal date of Registration is normally that of initial registration (start date) with the
University.
Should the reviewers feel that more work is required the DI will ensure that this is
clearly identified and noted on the feedback forms.
3.3.2.2 Form RS1 Ethics
Please note that the Research Ethics Scrutiny (Annex to RS1 form) also needs to be
completed by all students regardless of degree path. The student should complete
this form in consultation with their DS (please see APPENDIX C). It is recommended
that the student undertake this at an early stage as ethical approval must be granted
before the RS1 process approval is completed. This form together with a copy of the
research proposal should be submitted to the DI for consideration by the Research
Institute Ethics Committee (RIEC). Once the Scrutiny Form has been approved it
should be passed to the RSA who will attach it to the RS1 form in the students file.
Please note that collection of research data must not commence until this has been
approved by the RIEC. If after Programme Approval there are changes to the
research programme which raise different ethical issues then further ethical approval
will need to be sought from the RIEC.
3.3.3
Required period of study
From the date the student begins their research degree programme, the University
requires specified periods of study.
Professional Doctorate students should consult regulation 4.1.1.1 in APPENDIX A for
precise details concerning the absolute minimum and maximum periods permitted.
The maximum registration for a Professional Doctorate is 60 months.
3.3.4
Learning Outcomes
The standard of higher degrees at Doctoral level is that expected of a student who
successfully completes an approved programme of supervised research and
development of professional practice. In addition the student should have
successfully completed a taught programme, not exceeding one third of the total work
undertaken for the award.
Learning Outcomes that the student is required to demonstrate:




The ability to identify a challenging research question and justify it in terms of the
subject context
The ability to design, implement and manage a project to successfully address a
challenging research question(s)
A critical understanding of relevant research methodologies
The ability to critically analyse and interpret complex information
12 Where the DI is also the DS, the DI will nominate a senior researcher to act in their place.
Research Degree Handbook June 2012
32









The ability to carry out original thinking and independent research of a high
quality and to discover new knowledge
In-depth understanding at the forefront of a specialist field and the more general
context in which the research topic is located
Self-awareness and the ability to reflect on research experience
The ability to undertake effective bibliographic and information searches
The ability to sustain academic discussion at a research level
The ability to present complex ideas orally to a non-specialist audience
The ability to present research findings and complex ideas in a form which is of
publishable quality
The ability to work effectively with research colleagues
Understanding of ethical issues associated with their research and the
importance of good research practice
Students are required to demonstrate these within the context of professional
practice. Detailed requirements of the Professional Doctorates are set out in the
individual programme handbooks.
3.3.5
Writing up
Although the student will naturally be writing up as part of a continuous process, they
are advised to consult the learning outcomes outlined above (section 3.3.4) and
section 4.1.4 of the General regulation for research degrees (APPENDIX A) before
commencing their final draft. Any other queries that they may have about the
submission procedure may be addressed to their DS or the RSA.
In writing up their findings, the student should follow the Style Guide, Requirements
and Procedure for Thesis Submission. This is available on the RGS BREO site or
directly from the RSA. It is important that work is presented in an academicallyacceptable way, following the type of model usually used in the discipline. It is
imperative that word limits are adhered to (see Regulation 4.1.1.1, APPENDIX A).
The Style Guide, Requirements and Procedure for Thesis Submission provides
recommendations for the presentation of theses and similar documents. It includes
advice on paper quality, design, sequence of material, methods of producing text,
quality of typeface and also on the treatment of material which might not be suitable
for binding, such as video material or art work.
Advice is given on the preferred way to present the main text, including suggested
page layouts, spacing, use of headings and paragraphs, and size of margins. Full
bibliographical references should be given for all works cited in the text and should
follow one of the major accepted systems, such as the Harvard name and date
system; a numeric system; or the use of footnotes or endnotes where abbreviated
titles may be used to correspond with full details given in a bibliography at the end.
Liberal sprinklings of ibid., op. cit. and loc. cit. etc. should be avoided.
Apart from the correct use of footnotes or endnotes, the Style Guide, Requirements
and Procedure for Thesis Submission also provides information on the use of
illustrations and diagrams. The use of figures, tables or illustrations, whether in colour
or not, can cause additional problems and their size, arrangement and numbering
may be crucial.
Overall, it is essential that the presentation of a thesis follows the conventions of its
particular discipline. For example, use of italics, bold, and capitalisation may vary
from one discipline to another, and these should not be used simply for decorative
effect. (Quotations should not, for example, be set in italics.) Training sessions on
Academic Writing are included in the Research Student Training Programme (please
see section 5.4) and advice is also available at these sessions on the final stages of
presentation, the binding and the printing of the title and title page and the abstract.
It is the student’s responsibility to check for spelling and accuracy, including cross
references and sequence of numbers. Revisions and corrections may be requested
after the examination before the degree is awarded.
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3.3.6
Submission of Thesis
i)
Examination copies of the thesis (soft or ‘perfect’ bound) must be submitted
to the RRO. The student should submit one hard copy for each examiner
(normally two copies) and an electronic copy. Additionally, one copy of the
RS6 (Students declaration) form must be submitted at the same time as the
thesis.
ii)
Once the thesis has been submitted, the RRO will send the soft bound
copies to the examiners together with the documentation required for the
preliminary reports (RS8). The RRO will begin to liaise with them to arrange a
date and time for the viva voce examination. If there are any dates on which
the student will be unable to attend, then the RRO must be informed at the
time of submission. The electronic copy may be put through TURNITIN
There will normally be a minimum of six weeks between submission of the
thesis and the date of the viva voce examination.
iii)
Once the date is fixed, the student and their DS will receive notification.
v)
A DS or supervisor may attend the viva as observers, at the discretion of the
student. Students may wish to have their DS or another supervisor with them
and the RGS would strongly encourage this. In arranging the viva voce
examination date the RGS will try to accommodate DS or other supervisor
availability but priority will be given to the availability of examiners. Arranging
vivas is a challenging process and normally it is possible for University staff
to re-arrange internal commitments.
3.3.7
The Viva Voce Examination
i)
The student will be informed of the time and location of the viva (see section
3.3.6 (iii) above). They should ensure that they arrive in plenty of time.
ii)
The examiners have a private meeting at the start of the examination
process, in which they exchange the preliminary reports of the examiners
(RS8 forms) and identify the areas they wish to explore with the students.
This meeting normally lasts about an hour.
iii)
Once the private meeting is over, the examiners will invite the student into
the room, where the viva voce examination will take place. The length of time
taken to carry out this part of the process varies, but is normally between 1
and 3 hours. On conclusion of this part of the process, the student will be
asked to leave the room whilst the examiners make their decision.
iv)
The examiners are required to make their recommendations using a form
RS9: Final Report of the Examiners. This form is completed and signed after
the viva voce examination. The examiners will then invite the student back
into the room to inform them of their decision informally. A copy of the RS9
form will be given to the student after the examination, together with a note of
any amendments required.
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3.4
PhD THROUGH PUBLICATION
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3.4.1 Flow Chart showing the processes involved in pursuing a PhD through
Publication:
SUBMISSION OF RESEARCH
DEGREE PROGRAMME
APPROVAL (RS1 FORMS)
REGISTRATION WITH RESEARCH STUDENT
ADMINISTRATOR FOLLOWED BY RESEARCH STUDENT
REGISTRATION MEETING
APPOINTMENT OF EXAMINERS (RS5
FORM)
SUBMISSION OF PHD
THESIS AND FORM (RSPP2)
VIVA VOCE
MAXIMUM REGISTRATION 18 MONTHS
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3.4.2
Research Degree Programme Approval
3.4.2.1 Form RS1
Consequent to the initial enquiry, the applicant will probably be invited to meet with
the Head of RGS. If a decision to progress to formal application is made then the DI
will identify a DS to support the student in the preparation and completion of the RS1.
A list of works on which the candidature is to be based is accompanied by a
preliminary statement. This should provide details of where and when the research
on which the works were based was undertaken, together with an outline discussion
(of not more than 3,000 words) of the contribution of the published works to the
advancement of the field of study. This stage is the registration stage.
Once the RS1 is received and approved by the RI, it will be submitted to the URC
with a supporting statement from the DI13. The decision as to whether the project is
viable is based on the academic merit of the application and the availability of
suitable expertise in the Institution. If URC approves the registration, the applicant is
registered as a candidate for the degree of PhD at the University of Bedfordshire.
3.4.3
Required period of study
From the date the student begins their research degree programme, the University
requires specified periods of study, depending on whether the student is full-time or
part-time.
Students pursuing a PhD by publication are registered for a maximum period is 18
months (regulation 4.1.1.1 APPENDIX A).
3.4.4
Learning Outcomes
The standard of the PhD is that expected of a good honours graduate who has
satisfactorily completed additional research training. The student should demonstrate
that they have investigated and evaluated, or critically studied an appropriate topic
resulting in an independent and original contribution to knowledge. This should
culminate in the presentation and defence by oral examination of a satisfactory
thesis.
Learning Outcomes that the student is required to demonstrate:













The ability to identify a challenging research question and justify it in terms of the
subject context
The ability to design, implement and manage a project to successfully address a
challenging research question(s)
A critical understanding of relevant research methodologies
The ability to critically analyse and interpret complex information
The ability to carry out original thinking and independent research of a high
quality and to discover new knowledge
In-depth understanding at the forefront of a specialist field and the more general
context in which the research topic is located
Self-awareness and the ability to reflect on research experience
The ability to undertake effective bibliographic and information searches
The ability to sustain academic discussion at a research level
The ability to present complex ideas orally to a non-specialist audience
The ability to present research findings and complex ideas in a form which is of
publishable quality
The ability to work effectively with research colleagues
Understanding of ethical issues associated with their research and the
importance of good research practice.
13 Where the DI is also the DS, the DI will nominate a senior researcher to act in their place.
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3.4.5
Writing up
During the writing up process students are advised to consult the learning outcomes
outlined above (section 3.4.4) and section 4.1.4 of the General regulation for
research degrees (APPENDIX A) before commencing their final draft. Any other
queries that they may have about the submission procedure may be addressed to
their DS or the RSA.
In writing up their findings, the student should follow the Style Guide, Requirements
and Procedure for Thesis Submission. This is available on the RGS BREO site or
directly from the RSA. It is important that work is presented in an academicallyacceptable way, following the type of model usually used in the discipline. The Style
Guide, Requirements and Procedure for Thesis Submission provides
recommendations for the presentation of theses and similar documents. It includes
advice on paper quality, design, sequence of material, methods of producing text,
quality of typeface and also on the treatment of material which might not be suitable
for binding, such as video material or art work.
Advice is given on the preferred way to present the main text, including suggested
page layouts, spacing, use of headings and paragraphs, and size of margins. Full
bibliographical references should be given for all works cited in the text and should
follow one of the major accepted systems, such as the Harvard name and date
system; a numeric system; or the use of footnotes or endnotes where abbreviated
titles may be used to correspond with full details given in a bibliography at the end.
Liberal sprinklings of ibid. op. cit. and loc. cit. etc. should be avoided.
Apart from the correct use of footnotes or endnotes, the Style Guide, Requirements
and Procedure for Thesis Submission also provides information on the use of
illustrations and diagrams. The use of figures, tables or illustrations, whether in colour
or not, can cause additional problems and their size, arrangement and numbering
may be crucial.
Overall, it is essential that the presentation of a thesis follows the conventions of its
particular discipline. For example, use of italics, bold, and capitalisation may vary
from one discipline to another, and these should not be used simply for decorative
effect. Quotations should not, for example, be set in italics. Training sessions on
Academic Writing are included in the Research Student Training Programme (please
see section 5.4) and advice is also available at these sessions on the final stages of
presentation, the binding and the printing of the title and title page and the abstract.
It is the student’s responsibility to check for spelling and accuracy, including cross
references and sequence of numbers. Revisions and corrections may be requested
after the examination before the degree is awarded.
The final submission will consist of copies of all published works on which the
application is based, together with a 10,000 word report. The publications to be
considered must be of good quality (reprints or photocopies) at least A5 and
preferably A4 size. The report must provide the following:

A title page

An abstract

A declaration. This must confirm whether or not any of the works on which the
application is based has formed part of any submission for any other degree
awarded to the candidate (see form RS6 - Candidate's declaration form).
(Works submitted for another degree awarded to the candidate shall not
normally form a part of the candidate's submission for the award of the degree
of Doctor of Philosophy.)

Where a candidate submits works written in co-operation with others, a
statement specifying what proportion of the work was carried out personally by
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the candidate. This must be accompanied by signed statements by co-authors14
to verify the share of the work claimed by the candidate. Additionally, a coauthor declaration must be completed using a form RSPP2.

A review of the current literature, unless incorporated into the publication(s).

A discussion of the contribution made by the works submitted to the general
advancement of the field of study and research concerned. A common theme
must be demonstrated.

Details of when and where the research on which the application is based was
undertaken.

A demonstration that the work constitutes a significant contribution to
knowledge of the subject; evidence of the originality of the work.

A list of the works on which the application is based.

Unpublished works in support of the application. These may be appended, if the
candidate so wishes, although normally only published work will be admissible
for a submission.
3.4.6
Submission of Thesis
i)
Examination copies of the thesis (soft or ‘perfect’ bound) must be submitted
to the RRO together with the completed RSPP2 form. The student should
submit one hard copy for each examiner (normally three copies) and an
electronic copy. Additionally, one copy of the RS6 (Students declaration)
form must be submitted at the same time as the thesis.
ii)
Once the thesis has been submitted, the RRO will send the soft bound
copies to the examiners together with the documentation required for the
preliminary reports (RS8). The RRO will begin to liaise with them to arrange a
date and time for the viva voce examination. If there are any dates on which
the student will be unable to attend, then the RRO must be informed at the
time of submission. The electronic copy may be put through TURNITIN
There will normally be a minimum of six weeks between submission of the
thesis and the date of the viva voce examination.
iii)
Once the date is fixed, the student and their DS will receive notification.
iv)
The DS may attend the viva as an observer, at the discretion of the student.
Students may wish to have their DS or another supervisor with them, as they
perform a useful role in making notes of any comments/changes which the
examiners may require. However, there is no requirement for the DS to
attend the examination and consequently they will not be consulted regarding
suitable dates. A DS who wishes to attend the viva voce examination is
expected to make suitable arrangements to ensure that they can be
available.
3.4.7
The Viva Voce Examination
i)
The student will be informed of the time and location of the viva (see section
3.4.6 (iii) above). They should ensure that they arrive in plenty of time.
ii)
The examiners have a private meeting at the start of the examination
process, in which they exchange the preliminary reports of the examiners
(RS8 forms) and identify the areas they wish to explore with the student.
This meeting normally lasts about an hour.
14 Exceptionally, this requirement may be waived (e.g., where co-authors are deceased).
Research Degree Handbook June 2012
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iii)
Once the private meeting is over, the examiners will invite the student into
the room, where the viva voce examination will take place. The length of time
taken to carry out this part of the process varies, but is normally between 1
and 3 hours. On conclusion of this part of the process, the student will be
asked to leave the room whilst the examiners make their decision.
v)
The examiners are required to make their recommendations using a form
RS9: Final Report of the Examiners. This form is completed and signed after
the viva voce examination. The examiners will then invite the student back
into the room to inform them of their decision informally. A copy of the RS9
form will be given to the student after the examination, together with a note of
any amendments required.
vi)
A DS or supervisor may attend the viva as observers, at the discretion of the
student. Students may wish to have their DS or another supervisor with them
and the RGS would strongly encourage this. In arranging the viva voce
examination date the RGS will try to accommodate DS or other supervisor
availability but priority will be given to the availability of examiners. Arranging
vivas is a challenging process and normally it is possible for University staff
to re-arrange internal commitments.
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4. ADMINISTRATION AND OUTCOMES OF THE
EXAMINATION PROCESS
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4.1
Examinations
Examiners are normally recommended by the student's supervisors, and
considered/nominated by the relevant RI. They must be finally approved and officially
appointed by the URC a minimum of two months prior to thesis submission. The
examination has two stages: first the submission and preliminary assessment of the
thesis; and, second, its defence by oral or approved alternative examination (see
regulation 4.1.8.11, APPENDIX A). Arrangements for the oral examination (viva voce)
are made by the RRO. (For details of all the regulations pertaining to examinations,
consult the General regulation for research degrees (APPENDIX A)). Guidelines are
sent to all examiners on appointment, setting out the examination process and the
regulations.
4.2
4.3
Appointment of Examiners
i)
Examiners are appointed by the URC. The appointment is contractual. An
examiner approval form (RS5) should be completed by the DS and submitted
first to the DI and then, following approval, forwarded to the RSA for onward
transmission to URC ratification. Ratification by the URC should take place a
minimum of two months prior to thesis submission. It is therefore
recommended that the RS5 process be initiated a minimum of six months
prior to thesis submission.
ii)
There will normally be two examiners, one internal and one external.
However, where the examination is for the degree of PhD through published
work, or where the student is a member of staff of the University, there will be
three examiners, one internal and two external.
iii)
The criteria for the appointment of examiners are that they are experienced
researchers in the general area of the student’s thesis and, where
practicable, have specialist experience in the topic(s) to be examined.
Additionally, at least one of the examiners should have substantial
experience of examining candidates for degrees at an equivalent or higher
level to the one for which the student is being examined.
iv)
An independent Chair is appointed to all viva voce Boards of Examiners. The
Chair is not an examiner. He/she does not read the thesis but ensures that
the examination is conducted in accordance with the Regulations of the
University.
Role of the Examiner
i)
Once an examiner has been appointed a contract will be issued that covers
the examination period in its entirety including any resubmission.
ii)
The examiners will be provided with a copy of this handbook and the
Guidance Notes for Examiners.
iii)
The examiners should not under normal circumstances be in contact with
one another, the DS (supervisory team) or the student once the thesis has
been submitted. If contact is unavoidable, the student, the thesis and the
forthcoming examination must not be discussed or referred to in any way as
to do so would compromise the integrity of the examination process.
iv)
The RGS is the examination office with respect to all research degrees, and
is responsible for all arrangements regarding the administration of the
examination process. The DS may contact the examiners prior to thesis
submission regarding possible dates for the viva voce, however no formal
arrangements will be made until the thesis has been submitted. The RGS will
try to accommodate any prior arrangements but it must be noted that this
may not always be possible.
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4.4
4,5
v)
Examiners of doctoral level and MPhil degrees are required to submit a
preliminary report (RS7 or RS8). These should be submitted to the RGS a
minimum of two working days prior to the date of the viva voce. Preliminary
reports are not required for Master of Arts/Science by Research.
vi)
Examiners for all research degrees are required to submit a final report (RS9)
following the viva voce.
Role of the Chair of the Exam Board
i)
The role of Chair of the research degree board of examiners is to coordinate
the process, and ensure it is carried out fairly and in accordance with
University regulations.
ii)
At the preliminary meeting, the Chair will explain the procedure, ensure that
any issues have been identified and set the agenda for the viva voce. At this
point the Chair also advises the examiners of any particular issues regarding
the candidate that may be relevant (e.g. illness, period of suspension during
period of study etc).
iii)
During the viva voce the role of the Chair is to maintain oversight and make
outline notes. He/she should not be involved in the dialogue.
iv)
If the candidate looks uncomfortable, tired or becomes distressed the Chair
should suggest a break in the proceedings.
v)
At the end of the viva voce the Chair should ask the candidate if they would
like to add anything that they had not had the opportunity to present.
vi)
During the outcome meeting the Chair may provide guidance to the
examiners on the options available to them. This should be recorded on the
RS9 form. Any revisions required should be recorded.
vii)
It is the responsibility of the Chair to provide the feedback to the candidate
and to get them to sign the RS9 form.
viii)
The Chair returns all of the examination documentation to the RGS.
ix)
The Chair retains oversight of the process until corrections are completed
and approved by the nominated examiner(s) and once satisfied that this
process is complete and a unanimous decision has been reached signs off
the award.
Role of the DS / Supervisory Team
i)
It is the duty of the DS15 to ensure that the appointment of examiners, RS5
form is submitted early enough to ensure that (a) it can be ratified by the
URC and (b) the examiners can be appointed.
ii)
The DS should ensure that the student is well prepared for the viva voce. The
student should be given the opportunity to participate in a mock viva.
iii)
The DS is strongly encouraged to attend the viva voce at the students
discretion. Unfortunately in arranging the viva voce examination date
although the RGS will try to accommodate DS or other supervisor availability
priority will be given to the availability of examiners. Arranging vivas is a
15 Or member of the supervisory team.
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challenging process and University staff are expected to re-arrange internal
commitments where possible.
4.6
iv)
The DS should not be in contact with the examiners once the thesis has been
submitted. Where this is unavoidable the student, thesis, examination
process must not be discussed as to do so would compromise the integrity of
the examination process. Any queries must be addressed through the RGS.
v)
The DS may contact the examiners prior to thesis submission regarding
possible dates for the viva voce, however no formal arrangements will be
made until the thesis has been submitted. The RGS will try to accommodate
any prior arrangements but it must be noted that this may not always be
possible.
Outcomes of examinations
i)
There are several possible outcomes of a viva voce examination. These are
set out in the regulations and noted on the relevant RS9 forms. In essence a
student may either pass, pass with minor or substantive corrections, be
asked to re-submit or fail. In some cases, a thesis submitted for the degree
of PhD may be awarded a MPhil.
ii)
Pass: if the student has satisfied the examiners and there are no
amendments to be made to the thesis.
iii)
Pass with minor amendments: if the student has satisfied the examiners, but
minor amendments/corrections are required. The precise nature of the
amendments/corrections will be notified in writing, either at the examination
or shortly afterwards. If this decision is reached, the student will be asked to
make the corrections within a one to three month period, and submit a
revised thesis plus a note indicating where the revisions have been made,
direct to the nominated (normally internal) examiner. Once the nominated
examiner has approved the amendments, he/she will write to the RRO
confirming this.
iv)
Pass with substantive amendments: if the student has satisfied the
examiners, but substantive amendments/corrections are required. The
precise nature of the amendments/corrections will be notified in writing, either
at the examination or shortly afterwards. If this decision is reached, the
student will be asked to make the corrections within a period of no more than
6 months, and submit a revised thesis plus a note indicating where the
revisions have been made, direct to the nominated (normally internal)
examiner. Once the nominated examiner has approved the amendments,
he/she will write to the RRO confirming this.
v)
Re-submit for re-examination: if the student has not satisfied the examiners
and they require substantial amendments/corrections, the student may be
allowed to re-submit, with or without undergoing a further viva voce
examination. In this case the length of time (normally one year) in which the
student should complete the revisions should be made clear and the precise
nature of the corrections should be set out in writing and notified to the
student either at the viva or shortly afterwards. The student should re-submit
the revised thesis with a note detailing the changes made, to the RGS, which
will send it to all of the examiners for their approval. Once the examiners
have agreed that the changes are satisfactory, they will each write to the
RRO confirming this.
v)
Once the examination process is complete, the degree will be awarded.
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4.7
Final Submission - General

Once the degree has been awarded and the student has received a letter stating
this, the final version of the thesis must be bound. (It is the student’s
responsibility to ensure that the title of the thesis is correctly recorded and that it
corresponds to the title on the RS9 form).

The student must submit one hard bound copy and one electronic copy to the
RRO. A further copy should be supplied to any formal collaborating
establishment.

Please note that the certificate cannot be issued until the RRO has received the
bound and unbound copies of the thesis.

PhD theses (including professional doctorates) should be bound in dark blue
(please refer to Style Guide, Requirements and Procedure for Thesis
Submission for details).

Masters theses (MA and MSc by Research and MPhil) should be bound in green
(please refer to the Style Guide, Requirements and Procedure for Thesis
Submission for details).

The thesis must comply with the regulations in terms of the nature and rigidity
and covers and the nature and style of the information to be presented on the
front cover and spine. Advice must be sought where material unsuitable for
binding is to be included. The final form of binding should be fixed (preferably
sewn) and the boards rigid enough to support the weight of the work standing
upright. The spine must be flexible enough for the work to be opened fully and
the thickness of a single volume should not be more than 70mm (excluding
covers). If the material would exceed this, then either two volumes or doublesided printing are preferable.
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5. STUDENT SUPPORT AND PROGRESS
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5.
STUDENT SUPPORT AND PROGRESS
5.1
Student / Director of Studies / Supervisor responsibilities
5.1.1
The student
The specific roles and duties of the student will be largely defined by their DS, but the
main objectives which relate to development as a research student are:
5.1.2
i)
that the student attain and advance the boundaries of knowledge in
their chosen field.
ii)
that the student grow and develop intellectually to the extent that
they are prepared for senior positions in academic, industrial or
public life.
iii)
that the student attain and demonstrate a high level of competence in
the methodology of research.
iv)
that the student complete (i.e. be awarded) the research degree
within an acceptable period (e.g. 3½ years for a full-time doctoral
student).
Roles and duties of the DS / supervisor
The consultation and dialogue between student and supervisors is fundamental to a
good research degree programme and it is important for the student to consider the
different ways in which they need to relate to their supervisors in order that they can
work together effectively. Students normally have a team of appropriate supervisors:
an internal DS, a second internal supervisor and, possibly, a third supervisor or an
external supervisor from another institution.
Various roles of the supervisor have been identified, and the student should be aware
of the various functions of their DS / supervisor or supervisory team. The DS advises
the student on the administrative requirements of the University and will ensure that
regulations are adhered to as progression is made from registration through to
examination. The DS will initiate and make arrangements for meetings (from progress
meetings through to the final examination); organise the particular responsibilities of
different members of the supervisory team (which should be agreed at the start of the
research programme); and assess student activity, preparing progress and other
reports as required. Each supervisor should also provide regular feedback to the
research student.
The supervisors' main role is academic. They will provide expertise, directing the
student to information, key literature and other researchers in their field. As 'mentor,'
he or she should provide guidance on a range of matters relating to the work
including research methodology, analysis, development of concepts and
dissemination of results. Supervisors can also stimulate student work by adding new
ideas and helping them to develop their own aptitude for innovation and independent
thought.
At a personal level, the supervisors can help by providing support to students if they
are in difficulty.
As the studies progress, the supervisor will increasingly take on the role of assessor
and provide constructive criticism of the research. The students will be challenged by
their supervisors as 'stern critic' in order to develop the skills associated with
defending research work. Critical appraisal of the research is essential if a student is
to develop into a professional researcher. Supervisors should therefore assist in the
evaluation of the work as it is planned, during its progress and, finally, at its
completion.
Realistic timetables and programmes of activity are central to
satisfactory progress and supervisors should help the student to ensure that the plan
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of work is achievable. Supervisors should work closely with students to ensure that
deadlines in academic progress are met. Evaluation of and feedback on the drafts of
the thesis which the student will prepare are essential if students are to achieve the
required standards of competence in the presentation of research outcomes.
However, students should not and cannot expect their supervisor to do all of the work
on their behalf.
Finally, the supervisor will take on the role of 'judge', having responsibility for a
number of judgements which are crucial to the research student's progress through
the University procedures including programme approval, transfer from MPhil to PhD
and eventually submission of the completed thesis. It is not permitted for a students
supervisor to be their examiner.
5.1.2.1 Deadlines
The responsibility for the progress of the student’s work does not rest with their
supervisor nor the administrators, but with the student as the ‘owner’ of the research
project. The student is solely responsible for meeting targets and for informing
supervisors (and/or any other relevant person) of any problems or difficulties that they
are facing. The student will also need to be aware of the various stages in the
research programme and plan their work so as to meet the targets for programme
approval, transfer and submission.
5.1.2.2 Health & Safety
Both students and their supervisors have a responsibility with respect to the safety
and ethical procedures of the research programme (please see APPENDIX C). All
should be aware of the University Health and Safety Policy together with all other fire
and safety requirements - particularly if the students are undertaking laboratory work
and/or fieldwork. Please note that a student should not embark on collecting
research data until Health, Safety and Ethical issues have been considered,
and approved (via the research degree programme approval process).
5.1.2.3 Training needs
At the beginning of each year of the programme the DS should conduct a Training
Needs Analysis with the student to identify which skills are required and how these
are to be acquired.
5.1.2.4 Supervisory meetings
No specific rules are laid down concerning the number of meetings that a student
should have with their supervisors; the Regulations require supervision to be 'on a
regular and frequent basis'. An indication of the frequency of meetings must be
included on the RS1 form, the frequency of meetings may be anything from a regular
hour long weekly meeting to a minimum of one formal recorded session once per
month. For a part-time student the pattern of meetings will be determined by
circumstances and this must be set out on the RS1 to ensure that the necessary
support is provided. If the RS1 is not completed a part-time student will be expected
to meet with their supervisor once every two months for a formal recorded meeting.
Students are likely to see their DS more frequently than their other supervisor(s) but
much depends on the nature of the work; the stage of the research (more help may
be needed at the early stages, or indeed right at the end); and any problems that may
be encountered. Although supervisors are required to be instrumental in organising
such meetings, every student will, of course, from time to time need to seek out the
supervisor. Supervisors are there to provide help when it is needed.
Both supervisors and students should keep a written record of formal
supervisory meetings. A copy of these must be submitted to the RGS through
PebblePad.
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5.1.3
Supervisors and advisors
Research students may have an external supervisor from an outside academic
institution, public body or industry. The external supervisor is intended to provide an
additional dimension to the research supervision and to strengthen the University
Policy on commitment to applied research.
5.2
Annual Monitoring
Student progress will be monitored regularly throughout the period of registration
(regulation 4.1.6, APPENDIX A). As noted in section 3.2.2 all students on the
standard MPhil/PhD programme will undergo a Progression Review (RS1c) toward
the end of their first year of study (second year for part-time students) to establish
that they have engaged successfully with their research programme.
Formal reports on research student progress are required separately from students
and supervisors on an annual basis. This generally takes place in April. Any student
who registered prior to 31st December immediately preceding the April must complete
Annual Monitoring.
Professional Doctorate Students in the taught stage of their degree complete an
annual monitoring form (RSM(PD)) which provides feedback on the course.
Academic progress issues at this stage are handled through the examination board.
Once a Professional Doctorate Student is in the research stage annual monitoring as
described above is mandatory.
Student Statement (RSM)
Research Student Monitoring Statements must be completed independently by the
student (RSM) and forwarded to the RGS by the deadline as outlined on the form.
This is an important document and will help students to self monitor their progress
and determine financial support for their programme and the future direction of their
research. It also provides an opportunity to formally comment on areas such as the
training programme and any other issues that may concern them.
The student’s annual statement (RSM form) includes:
1.
Basic research project details including project aims
2.
Research indicators including conferences attended,
courses attended, publications produced, seminars given
3.
Report from the research student
4.
Indication of any special resource requirements/problems
encountered.
5.
Notes on any problem that the student is encountering
Director of Studies Statement (RSM dos)
The research supervisors' report (RSM dos) must be completed and returned to the
RGS by the deadline as outlined on the form. The report must be based upon an
objective assessment of performance during the year. Supervisors should consider
the following in the preparation of their reports:
1.
An evaluation of the work completed, related to the previous year's
objectives
2
Any particular problems faced by the student and the solutions
formed or proposed. (Problems may relate to the nature of the
research project or to the student's personal circumstances.)
3.
An assessment of the progress made towards the preparation and
Research Degree Handbook June 2012
49
completion of the thesis.
4
A list of objectives for the coming year.
The supervisor is required to make an annual assessment of the student's likely
future progress and having consulted with the other members of the supervisory team
make one of the following recommendations:

Satisfactory

Satisfactory but in need of additional support (the additional support
required will be recorded in the annual monitoring report), progress will
be checked at re-registration in September

Unsatisfactory
If unsatisfactory, a course of action will be recommended by the supervisor:

The student’s progress/project is such that s/he should be advised to write up for MPhil
(where PhD was the original aim)

The student’s progress is slow and continuing registration should be dependent on
targets (set out in the annual monitoring report) being met

The student has made no progress and/or there has been little or no contact with the
student in the period since the last monitoring report. The recommendation is that the
student’s registration therefore be terminated.
In such cases the HRGS and the DI will meet with the supervisory team and the student to
instigate an action plan to resolve the issues. A failure to deliver the action plan on behalf of
the student will lead to termination of registration or a change in registration.
The student is entitled to appeal the decision of the panel in accordance with the Academic
Appeals (Research Degrees) process.
Failure on behalf of a student or their DS to return completed RSMs will affect a
student’s progress as they will not be able to register for the next academic
year (please see regulation 4.1.6.2 in Appendix A).
5.3
Learning Resources Support
5.3.1
Where to find Learning Resources support
Learning Resources (LR) provides information centres on five university sites. The
Learning Resources Centres (LRC) at Park Square (Luton) and Polhill (Bedford) are
the largest. A smaller resources centre exists at the Putteridge Bury site and there
are nursing libraries at Butterfield Park, and Oxford House in Aylesbury.
All digital resources such as the library catalogue and the information databases can
be searched from any computer with an internet connection so students will be able
to carry out much of the research either from home or any other work station. Each
student will be allocated a username and password from the university once they
enrol so that they can gain external access to these resources. Students will need to
visit the library for print based information but any books borrowed may be renewed
online via the library catalogue. The library catalogue can be accessed at:
http://library.beds.ac.uk
Research Degree Handbook June 2012
50
5.3.2
Whom to ask for advice
The first point of contact should be the specialist Academic Liaison Librarian (ALL) for
the subject area. They can provide support with research enquires and advise on the
range of materials in the subject area. You can find guidance on the wide range of
subject related resources by accessing the online subject guides:
http://lrweb.beds.ac.uk/guides
To identify the ALL supporting a particular discipline please visit:
http://lrweb.beds.ac.uk/contact/alls
Students may also wish to bring any queries or suggestions to Jo Myhill who, as
Research Librarian, has a general co-ordinating and supportive role towards the
research community within the University. Jo is the LR representative on the URC
and also provides induction and training sessions for new researchers. Please
contact her by email (jo.myhill@beds.ac.uk).
For details of the resources and services provided for researchers within the
University, visit Resources for Researchers web pages at:
http://lrweb.beds.ac.uk/help/gen-research/res-for-res
5.3.3
How to search for information
The Research Student Training Programme includes a session presented by LR and
this will introduce students to the most important electronic and printed sources of
information available through LR. There will be an opportunity at this session to gain
hands-on experience of searching these databases.
In addition, the ALL will be pleased to provide advice on information sources relevant
to particular research topics and may be able to offer one-to-one training in their use.
The LRC at Park Square runs IT workshops on a regular basis should a student
require training in using email, internet, software packages etc. Further information on
these sessions can be found at:
http://lrweb.beds.ac.uk/help/it-training
5.3.4
How to obtain books and journal articles from other libraries
Each faculty has a fund used to obtain items not held at the University of
Bedfordshire. Staff and research students need to complete a special form (this is
different to the one used by students on taught courses). An electronic version of the
request form can be found here:
http://lrweb.beds.ac.uk/libinfo/servtostaff/your-research
Please contact your Academic Liaison Librarian for help and guidance..
Students may also wish to visit other university or national libraries. Schemes exist to
facilitate this need. Please refer to the relevant section within the Resources for
Researchers web pages for further details:
http://lrweb.beds.ac.uk/help/gen-research/res-for-res/Access-other-libs
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51
5.3.5
How to get started
The University ID card is required both to enter each of the LRC’s and also to borrow
books. Students will have had various IT accounts set up soon after they register with
the University:

Library account
This will enable the student to borrow books, renew
books and reserve books already on loan. Students
can also use it to access databases from outside the
library.

Printing account
This is to enable students to print from the library
computers.

Email account
All research students will be issued with an e-mail in
the format name.surname@beds.ac.uk This is the only
account that the University will use to contact the
student.

SITS
All students are registered on the SITS. This is the
student record system that holds all of the information
relative to your enrolment, registration and progress.

Novell
When you start up a university computer you will see
the login box for the Novell Client server. This will
require your username and password. (Please see
APPENDIX J).

BREO
BREO is the University of Bedfordshire’s online
learning environment (please see APPENDIX J). All
students will be issued a BREO account on joining the
University.
5.3.6
Where to get further information
For a more detailed introduction to the services and information resources managed
by LR please read the various guides and handbooks produced by the LR staff. Of
particular use is the Library Handbook which provides a broad overview of services
and facilities. Students should also read the online subject guide to information
resources in their particular subject area.
All information concerning services and resources is also available via the LR website
at:
http://library.beds.ac.uk
5.3.7
Study Support
In the course of their research studies, research students may from time to time find
they require specific support with regard to particular skills. There is a drop in facility
in LR providing support for any student requiring guidance with regard to use of
English language, computer skills or use of statistics. Check out the Professional
Academic Development (PAD) site on BREO for free workshops and LR for
workshops in Computer Skills Training. Drop in support is available in the Park
Square LRC, PAD, 2nd floor, F201.
5.4
Research Student Training Programme
5.4.1
The programme
It is expected all research students will make full use of this programme. It covers a
range of issues dealing with the academic progression of a student for a research
degree. Workshops on specialised aspects of research such as sessions on transfer
Research Degree Handbook June 2012
52
and examinations are organised on a regular basis. Students may also be required to
attend additional sessions which are specifically related to their research topic and
which will be organised by their Faculty/Centre as part of their 'Related Studies
Programme.' The programme is revised annually and is given to the students at
registration. It is also posted on the RGS BREO site (http://breo.beds.ac.uk).
Students are required to book their place on all training events by e-mailing
rgsoffice@beds.ac.uk . If you are unable to attend after making a booking please let
the RGS know so that your name can be removed from the register. Students are
required to sign the register when attending the event.
5.4.2
Induction for new research students
New students have an introductory induction meeting with either the Head of the
Research Graduate School or the RRO. In addition students should ensure that they
attend an Academic Induction work shop, a mandatory part of the training
programme that runs at least three times per year. The session will provide students
with an introduction to Postgraduate Research at the University and will familiarise
them with the necessary academic processes and procedures.
5.4.3
Seminars and Workshops
Research students are often given the opportunity to present seminars (apart from
the formal 'transfer seminar') and oral presentations are often given by research
students and research staff, as part of an institute’s programme of research
seminars. These are usually open to all members of the University.
All research students who undertake any teaching or related duties are required to
attend an Introductory Training session on teaching.
5.4.4
Part-time students
Part-time students are encouraged to participate in the programme and the needs of
part-time students will be taken into account when planning events. Copies of the
presentations and resources used in training sessions are available on the RGS
BREO site.
5.5
Communications for Research Students
5.5.1
BREO
Information and notices can be found on the RGS BREO site,
(http://breo.beds.ac.uk). There is also a discussion area, where students can share
experience and problems. For information on how to access BREO, please see
APPENDIX J.
5.5.2
Life
Life is the internal newsletter of the institution, published monthly during term-time,
and the editors welcome features and short entries from staff and students on any
topic related to the institution. Life provides a quick summary of important news
items such as corporate policy etc. has in-depth articles and lists forthcoming
meetings and events.
5.6
Dealing with problems
5.6.1
Where and how to get help
The DS and other members of the supervisory team are the first points of contact for
students with problems of either an academic or resources nature. The DI (or
equivalent line manager) would be the next level of responsibility to approach.
The HRGS is available (by appointment only) to all students and can provide
guidance and advice where necessary.
Research Degree Handbook June 2012
53
The RRO has a liaison role and can provide guidance and advice where necessary,
as can the RSAs.
5.6.2 Major problems: complaints and appeals
Complaints can be raised with the RRO, the HRGS or the Pro Vice-Chancellor
(Research and Enterprise). In the first instance, complaints or appeals regarding
academic progression should be raised with the Chair of the URC, although students
have the final right of appeal to the Registrar. Appeals against examination decisions
should be made in accordance with the Policy Regarding Academic Appeals and The
Procedures to be followed when submitting an Appeal (Research Degrees). This is
available in full in APPENDIX D.
5.6.3
Other problems
The University has a wide range of student services and other sources of advice to
help with a variety of problems which may arise. The Advisory Unit is situated in the
Campus Centre (Tel: 489271) and can offer confidential support and guidance. The
team includes specialists in international student matters, disability and special needs
and advice on suspending studies etc. Other useful contacts are:
Accommodation
Careers Service
Student counselling
Health
Sport
Chaplaincy
Park Square (743921)
Campus Centre (01234 400400)
Campus Centre (489338)
Student Health Centre (729242)
See Student Life on the website
Vicarage Street, Tree House (743360)
Personal problems which may impact on a student’s registration (e.g., ill health, job
changes, family/life events etc.) will, of course, be treated sympathetically. However,
students are advised to suspend their registration only in extreme circumstances, as
this may be counter-productive in terms of their progress. Please note that
suspension of registration may not mean suspension of fees and neither the URC nor
the RGS/administration have discretionary powers where fees are concerned.
Students who wish to suspend their registration are advised to consult with the
Finance Department of the University (Credit Control) regarding fee implications prior
to making a final decision.
If a student feels that they need to suspend their studies for personal reasons, they
should, in the first instance, contact the Corporate Academic Advisory Service
(CAAS). If the reasons for suspension are academic, or for some other non-personal
reason, then please contact the RSA and complete the relevant form.
Please note that URC agreement to a suspension of registration does not
guarantee that fees will be reduced, reimbursed or carried forward.
5.7
Personal Development Planning (PDP)
The postgraduate research degree programme is changing. It is no longer seen as
solely the production of an original piece of research, but of equal importance is the
development of a trained researcher. Personal Development Planning (PDP) is a
structured and supported process undertaken by an individual to reflect upon their
own learning. The purpose of PDP is to encourage research students to reflect on
learning by assessing their progress and making plans to improve their
understanding and skills.
PDP will be incorporated in MPhil/PhD degree registration, transfer and monitoring
processes. It will include:
– Training Needs Analysis to be carried out by research students and their
supervisors on an annual basis in relation to research-related skills,
transferable skills, project management skills etc.
Research Degree Handbook June 2012
54
– Agree actions between supervisors and students. Students should keep a
written record of their meetings with their supervisors
– Provide suitable channels for training (e.g. RGS’s training programmes and
staff development training programmes)
– Students should monitor their progress throughout their research degree
programme
A PDP folder will be issued for all research students at induction and will include the
following sections: research degree related documents (RS1, RS4, RSM), records of
all meetings with supervisors, training sessions attended (details, certificates),
records of conferences, seminars and poster-days attended etc.
PDP should be student-focussed and student-driven (student ownership)! The PDP
folder is confidential and will not be used for any other purposes.
5.8
Teaching by Research Students
Teaching provides opportunities for research students to develop transferable skills and
gain valuable academic and technical experience, under the guidance of more experienced
colleagues. Thus, teaching forms an important part of the development programme for
research students and Heads of Department should ensure that research students have the
opportunity of being involved in teaching wherever possible and appropriate.
The policy on research students and teaching can be found in Appendix K.
5.9
The Research Students' Support Group
The Research Students Support Group (RSSG) was created in 1992 to provide a
forum for discussion of academic, social and administrative issues relating to
research students. It is organised solely by research students and all research
students are automatically members of the group and invited to attend all meetings.
The RSSG meets to discuss a variety of topics and the minutes and reports arising
from these meetings are circulated amongst the University research community.
Although the RSSG does not directly influence the development and implementation
of research policy in the University, it makes a contribution to the research culture
and has a representative research student member on the URC.
The RSSG provides direct contact between students across the University's Institutes
and physical locations. We offer:





Social events, like lunches and film nights. All members are welcome to
suggest events of interest.
Help for students with their academic work, such as sharing working
methods, sources of information and useful tools, through seminars,
discussion lists or email.
Informal help with University and RGS administrative issues.
Informal help with settling into the University or the UK.
Contact with other researchers who may be able to help.
The presence of the representative research student on the URC offers research
students the opportunity to:


provide the University with information about research students' needs, and
receive information from the University about its research environment.
The current Chair of the RSSG is Sarah Denton (sarah.denton@beds.ac.uk). Please
contact Sarah to ensure that you are put on RSSG mailing lists.
Research Degree Handbook June 2012
55
6
Selected Bibliography for further reading
Bell, J. (1987) Doing Your Research Project. A Guide for First-Time Researchers in
Education and Social Science, Milton Keynes: Open University Press.
ISBN 0 335 15987 7 145pp
.
Brown, S., L. McDowell and P. Race (1995) 500 Tips for Research Students, London:
Kogan Page. ISBN 0 7494 1767 6
Burgess, R.G.ed., (1994) Postgraduate Education and Training in the Social
Sciences. Processes and Products, London: Jessica Kingsley. ISBN 1 85302 533 X
Calnan, J. (1984) Coping with Research: The Complete Guide for Beginners,
London: William Heinemann Medical. ISBN 0 433 05014 4 155pp.
Cryer, Pat. (2006) The Research Student's Guide to Success, Milton Keynes: Open
University Press. ISBN 0 335 19611
Hall, G. and Longman, J. (2008) The Postgraduate’s Companion, Sage ISBN 978-14129-3026-0
Higher Education Quality Council, Guidelines on the Quality Assurance of Research
Degrees, London: HEQC, 1996. ISBN 85824 320 3, 28 pp.
Hinchcliffe, R., Bromley, T. and Hutchinson S. (2007) Open University Press. ISBN
0-33-522147-5 205pp
Howard, K and Sharp, J.A. (1985) The Management of a Student Research Project,
Aldershot: Gower Publishing. ISBN 0 566 00613-8 238pp
Madsen, D. (1983) Successful Dissertations and Theses: A Guide to Graduate
Student Research from Proposal to Completion, San Francisco. Jossey-Bass. ISBN 0
87589 555 7 174pp
Marshall, S. and Green, N. (2004) Your PhD Companion, Oxford: How To Books.
ISBN 1 85703 948 3
Noble, K. A. (1994) Changing Doctoral Degrees, An International Perspective,
Buckingham: Society for research into Higher Education and Open University. ISBN 0
335 192130
Phillips, E. and Pugh, D.S. (2005 edition) How to Get a PhD. A Handbook for
Students and Their Supervisors, Milton Keynes: Open University Press. ISBN 0 335
15537 5 161pp
QAA (2004 2nd ed) Code of Practice for Postgraduate Research Programmes
Rudd, E (1985) A New Look at Postgraduate Failure, Guildford: Society for Research
into Higher Education and NFER-Nelson. ISBN 1 85059 009 5
Science and Engineering Research Council (1992) Research Student and
Supervisor: An Approach to Good Supervisory Practice, Swindon: SERC. 19pp
Style Guide for the Presentation of Theses and Dissertations, University of
Bedfordshire, latest edition
Winfield, G. (1987) The Social Science PhD. The ESRC inquiry on Submission
Rates, London: ESRC. ISBN 0 86226 1899
Zuber-Skerritt, O. and Y. Ryan (1994) Quality in Postgraduate Education, London:
Kogan Page. ISBN 0 7494 1413 8
Research Degree Handbook June 2012
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APPENDIX A
Regulations for research degrees (pages 26-42)
Please see:
http://www.beds.ac.uk/__data/assets/pdf_file/0009/115578/UoB-Regulations-201112.pdf
Research Degree Handbook June 2012
57
APPENDIX B
Code of Practice
UNIVERSITY OF BEDFORDSHIRE
RESEARCH DEGREES COMMITTEE
Code of Practice for Research Degree Programmes
Background
This code of practice is based on information and practice contained in the Regulations,
Terms of Reference for Research Institutes, Student Handbooks and Guidelines for
Supervisors. The principal owner responsible for ensuring delivery of each code is identified
in parenthesis.
The University will:
1. ensure that its procedures are in compliance with the QAA's revised Code of Practice
for Postgraduate Research Programmes (QAA 2004) and that its research degree
awards meet the standards set out in the QAA's Framework for Higher Education
Qualifications in England, Wales and Northern Ireland (QAA 2001). (Research
Degrees Committee)
2. provide each research student with a supervisory team constituted as set out in the
Research Degree Regulations. (Research Degrees Committee)
3. provide research students with the opportunity to demonstrate their academic
progress at formal review points (registration, transfer and examination). (Research
Degrees Committee)
4. ensure that the ethical and health and safety implications of individual research
proposals are taken into account and where appropriate considered by the University
Research Ethics Committee. (Research Degrees Committee)
5. provide all registered research students with appropriate access to the facilities
needed to undertake their research, and provide an appropriate research
environment for postgraduate research. (Research Institutes)
6. provide all research students with information on the examination process,
complaints procedure and academic appeals process, and ensure that examinations
are conducted in a fair and supportive manner in accordance with the Research
Degree Regulations. (Registry)
7. operate a fair and efficient admissions process. (Registry)
8. provide each research student with an induction programme, handbooks (including
the research degree regulations and associated procedures), access to the Research
Graduate School BREO site, and information on training sessions. (Research
Graduate School)
9. provide all research students with access to the learning resources needed to support
their research. (Learning Resources)
10. provide training and guidance for research students on the academic progression
processes, on generic research skills including Personal Development Planning, and
on the University’s Ethical Procedures & Good Research Practice. (Research
Graduate School)
11. monitor each research student’s experience on an annual basis, provide opportunity
for comment and take action as appropriate. (Research Graduate School)
Research Degree Handbook June 2012
58
12. monitor each research student’s academic progress on an annual basis and take
action as appropriate. (Research Institutes)
13. monitor on an annual basis the overall academic performance of research degree
programmes in the University. (Research Degrees Committee)
14. provide for formal research student representation on Research Institute Boards and
the University Research Committee. (Research Institutes and University Research
Committee)
15. provide access for all research students to Student Support Services. (Welfare &
Pastoral Services)
Professor Angus Duncan
Head of Research Graduate School
3 November 2006
Research Degree Handbook June 2012
59
APPENDIX C
Ethics and Research Practice
RS1 (Research Ethics Approval)
Researchers are responsible for ensuring the following
o
o
o
o
o
o
o
Integrity that the research has been carried out in a rigorous and professional
manner
Plagiarism that proper acknowledgement has been given regarding the origin
of data and ideas
Conflicts of Interest that any financial or professional conflicts of interest have
been properly declared
Data Handling that there has been effective record keeping, proper storage
with regards to confidentiality and data protection
Ethical Procedures that proper consideration has been given to these and
appropriate approval sought; should conform to professional codes of
conduct where appropriate
Supervision effective management and supervision of staff for whom they are
responsible
Health and Safety that proper training has been provided and assessment of
health and safety issues has been undertaken and appropriate action
identified
As part of the research degree programme approval process, research students are
required to complete a Research Ethics Scrutiny Annexe to the RS1 form.
The RIs are responsible for overseeing Ethical Procedures and Good Research
Practice at a discipline level. It is anticipated that most ethical approval will be
granted at Institute level. Disciplines will be best placed to give guidance and
approval on ethical procedures and ensure that they conform to the requirements of
the relevant professional bodies. Each RI is required to provide the University
Research Ethics Committee (UREC) with a brief explanation of its procedures for
ensuring adherence to relevant ethical requirements. RI Research Ethics Committees
are required to provide UREC with an annual report of their business.
If the DI considers that the ethical issues raised by a particular research proposal lie
outside the scope of local mechanisms of approval then this should be referred to
UREC.
The University Research Ethics Committee has oversight of all research ethical
issues throughout the University.
Research Misconduct: If the DI considers that there has been a possibility of
misconduct by a researcher this should be immediately reported to the Pro Vice
Chancellor (Research and Enterprise) who will arrange for the matter to be
investigated and if there is a case to answer this will be considered by the URC. The
deliberations of the committee will be reported to the University Secretary for action
as appropriate. Please not that these procedures are in the process of review, any
change to the existing policy will be posted on BREO.
Please note ethical approval is required before you can commence data collection for
the research project
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APPENDIX D
Policy Regarding Academic Appeals and the Procedures to be
followed when submitting an Appeal
Please see http://www.beds.ac.uk/__data/assets/pdf_file/0016/106180/Academic-Appeals-7Dec-2011.pdf
Research Degree Handbook June 2012
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APPENDIX E
Intellectual Property Rights
In general terms, research students have academic ownership of their research. The
student retains copyright of their written work, including their thesis. However it
should be noted that it is University policy that all research results should be made
available to the wider community. Consequently a hard copy of all theses will be
placed in the University Library on completion and copies will be made available
electronically via the University Repository. Should a student or the University wish
the thesis to remain confidential for a period of time after the completion of the work,
application for approval must normally be made to the University Research
Committee at the time of programme approval. In cases where the need for
confidentiality emerges at a subsequent stage, a special application for the thesis to
remain confidential after submission must be made immediately to the URC. The
period approved shall not normally exceed two years from the date of the oral
examination.
Please note that the URC is only likely to approve an application for confidentiality in
order to enable a patent application to be lodged or to protect sensitive material, and
these may not be restricted in this way simply in order to prevent dissemination of
knowledge. If in doubt contact the Head of the Research Graduate School.
As students are working as members of the University research community this
should be properly acknowledged in any research outcomes. Publications (and the
thesis) should show the author to be a member of the University and the work should
meet institutional requirements on ethics and research practice (see APPENDIX C on
Research Ethics). There may be a requirement to anonymise data appearing in the
thesis, or if this is not possible, theses may be withheld (i.e., not placed in library or
made available to the British Lending Library) for up to two years.
The University believes that where appropriate its research results should be
available for use by the wider society. Often, the best way to achieve this is through
the commercialisation of research results in partnership with business. Such
collaboration could lead to further creative scholarly work and has the potential to
create income revenue to support further research and IP protection in the University
and may help to recruit and retain staff and students to Bedfordshire. The University
of Bedfordshire therefore wishes to promote the identification of IP (intellectual
property), and assist in setting up commercial projects and investigating suitable
exploitation routes. In the first instance members of the University should contact
The Knowledge Hub.
Any disclosure of results outside of the University can make it impossible to gain
patents or other forms of IPR protection. Please contact the University Solicitor to
establish the need for a non-disclosure agreement before discussing your IP with a
third party.
Exploitation – Through the knowledge hub, support is available to assist with the
exploitation process. Access to industry specific experts and specialist business
advice is available to staff and students at the University.
The University reserves the right to assess the potential value of the IP and decide
within 3 calendar months if it wishes to retain ownership or involvement in the
development of it. If it does decide to exploit the IP, the Knowledge Hub will work with
the inventor/s to ascertain the most appropriate exploitation route that may include:
licensing; developing a joint venture; or establishing a spin-out company. Alternative
arrangements will be made with the inventor/s should the University decide not to
proceed with exploitation.
Record keeping – To assist in IP issues it is advisable to keep thorough records of
experimental work. Please refer to the knowledge hub website at:
www.beds.ac.uk/knowledgehub/ip/ipindex
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APPENDIX F
CAMPUS MAPS
The following link should be used to obtain maps and directions to all of the University
campuses.
http://www.beds.ac.uk/contactus/directions
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APPENDIX G
WORKING LATE – Out of Hours
Research
The University currently operates a system where all the buildings are locked at 2200 hours
and therefore there are no people in any of the areas except the LRC. This area has a
Security Officer for supervision of the IT suite which is typically the only area open.
There is now a requirement to leave open other areas of the University for researchers so
that they can work until 0200 hours. Before this is done some of the existing procedures need
to be highlighted to the staff who are making these requests.
Firstly a risk assessment of the area needs to be done by the Manager responsible for it.
Please refer to the Health Safety and Welfare Policy at:
http://www.beds.ac.uk/aboutus/qa/university/part2/4/47lone_working
Once the risk assessment has been completed and approved by the Health & Safety Officer
we can start the late opening following the procedures that were already in place.
Procedure for Advising Reception
For anybody working beyond 2200 hours who wishes to stay late they will need to ring
Reception on 2256 Luton or 4134 Bedford to let the Security team know that they are going to
be in the building. They need to tell Security which area they are in. To comply with the Lone
Worker guidelines they will then need to ‘check-in’ every hour to ensure that they are still
okay. Only one worker in the area needs to call if more than one person is there. When they
leave they need to inform Security so that the area can be crossed off the list and locked
where possible.
If a check call is not received the Security Officer will need to check the area as soon as it is
possible to do so to ensure that the staff/students are still there and have not left or an
incident has not occurred.
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APPENDIX H
List of acronyms
ALL
ASR
BMRI
CAS
DI
DS
iBEST
IHR
INTOUR
IRAC
IRED
ISPAR
LR
LRC
MAR
MSR
MPhil
PAD
PDP
PhD
PhD-PP
RSA
RGS
RRO
RI
RIEC
RIMAD
URC
Academic Liaison Librarian
Institute of Applied Social Research
Business and Management Research Institute
Confirmation of acceptance for studies’
Director of Institute
Director of Studies
Institute of Biomedical and Environmental Science and Technology
Institute for Health Research
Institute for Tourism Research
Institute for Research in Applicable Computing
Institute for Research in Education
Institute for Sport and Physical Activity Research
Learning Resources
Learning Resources Centre
Master of Arts by Research
Master of Science by Research
Master of Philosophy
Professional Academic Development
Personal Development Planning
Doctor of Philosophy
Doctor of Philosophy through Published Work
Research Student Administrator
Research Graduate School
Research Registry Officer
Research Institute
Research Institute Ethics Committee
Research Institute for Media, Art and Design
University Research Committee
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APPENDIX I
List of RS Forms:
RS1
Application for Research Degree Programme Approval
RS1 Ethics
Research Ethics Scrutiny (Annex to RS1 form)
RS1c
End of first year report (MPhil/PhD) (Second year for Part-time students)
RS2
Notification of withdrawal - registered* / non-registered* student
RS2b
Request for Course Transfer
RS3
Application for change in approved arrangements for supervision
RS4
Application for transfer of registration from Master of Philosophy to Doctor of
Philosophy
RS5
Application for approval of examination arrangements for a research degree
RS6
Candidate's declaration form
RS7
Preliminary Report and Recommendation of an examiner: Candidate for the degree
of Master of Philosophy
RS8
Preliminary Report and Recommendation of an Examiner: Candidate for the degree
of Doctor of Philosophy
RS9
Recommendation of the Examiners on a candidate for the degree of ……..
RS10
Application for an extension of the period of registration
RS10b
Request for a change of Study Mode
RS11
Request to suspend (defer) the programme of work
RS12
Award Degree
RSPP2
Co-author declaration
RSM
Research student monitoring statement (to be completed by the
student)
RSM (DS)
Research student monitoring statement (to be completed by the DS)
RSM(EXIT)
Feedback Form for Completing Research Degree Students
All RS forms are available for download on the BREO (Research Graduate School):
https://breo.beds.ac.uk/
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APPENDIX J
Student Guide
What is BREO?
BREO is the University of Bedfordshire’s online learning environment. It uses a web-based
software system from a company called Blackboard. Being web-based, students can access
it at any time, from anywhere via an Internet connection. Research students have access to
the RGS BREO site which hosts information, guidance leaflets and forms.
How do I get access to BREO?
To access BREO go to the browser and enter the web address breo.beds.ac.uk – do not put
in www.
The username will be first initial of your name followed by surname (eg. for Joe Bloggs
JBLOGGS) and the password will be the student’s date of birth in the form ddmmyy –this
information is derived from the student record system, SITS, so if there are problems please
ask the RSA to check the data.
For security the student password should be changed at the first opportunity. Once logged in,
please go to the Tools box on the Gateway page, and click on Personal Information, then
Change Your Password – and choose something memorable.
What will I find in BREO?
On logging in to BREO the Gateway page will open where 5 boxes will be displayed: Tools,
on the left, contains tools for use; Announcements, Calendar and Tasks are self
explanatory; and My Courses will contain a link for Research Graduate School.
Where can I find out more about BREO?
On the RGS BREO site there should be a navigational link or button in the left-hand column
called Tools. Click on the name, a list of tools will appear – at the bottom of the list is a link
called User Manual. This will provide guidance to using all the BREO Blackboard functions.
Will everything be on BREO immediately?
Access to sites on BREO depends on a student being registered with the University of
Bedfordshire. Following log in, any student who cannot see anything under “My Courses”
should consult their RSA. Until a student is registered they will have no access to BREO.
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Groupwise email account
All research student email accounts will be in the format of firstname.surname@beds.ac.uk
Please do not use any other account.
On access to a computer it should be possible to see the Groupwise logon icon on the
desktop.
If this is not the case please follow the route below in order to access the Groupwise email
account.
Click on:
My Computer
then Local disk (C: )
then the Novell folder
then Groupwise folder
then the grpwise.exe logo
The username is your first initial and your full surname (all in lower case). The password is
generally the student date of birth as a six digit number or Monday.
We advise that students change this via the “change password” option on the Novell login
screen.
To access Groupwise outside of the University it is possible to
log onto Webmail at the following address:
http://webmail.beds.ac.uk
The username and password for this are the same.
Once you are set up on groupwise e-mail all further communications should be via this e-mail
address.
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APPENDIX K
UNIVERSITY OF BEDFORDSHIRE
Policy on Research Students and Teaching
Introduction
1.
This paper sets out the University’s policy on teaching for research students and its
requirement that research students receive training, guidance and support in this area.
2.
Research students at the University are a diverse population which includes bursary
students who are required to undertake teaching duties, sponsored students, self-funding
students (who may be home or overseas, full or part time). In addition the broad category of
‘research student’ also includes some academic staff, who will already have experience in
teaching, and professional doctorate students for whom this may not be a relevant activity.
This policy is directed at research students who have little or no experience of teaching.
Students falling into this category will be established by the Research Graduate School as
part of initial induction. In the remainder of this policy statement the term ‘research student’
applies only to this group.
3.
Teaching provides opportunities for research students to develop transferable skills and
gain valuable academic and technical experience, under the guidance of more experienced
colleagues. Thus, teaching forms an important part of the development programme for
research students and Heads of Department should ensure that research students have the
opportunity of being involved in teaching wherever possible and appropriate.
Duties
4.
University Bursary Students are required to undertake teaching duties allocated by the
Head of Department in consultation with the research student’s Director of Studies. The
total time commitment for University Bursary Students, as specified in their Terms of
Agreement, is 6 hours a week for 30 weeks (including preparation time, delivery and any
assessment activity). Averaging may occur within reason i.e. to allow support with field trips
or periods when research activity does not allow a teaching commitment
5.
Non-bursaried research students may be contracted to take on teaching duties after
consultation with the student’s Director of Studies.
6.
Where any full-time research student is being employed for more than 3 hours teaching per
week or where bursary students are requested to undertake duties beyond the 6 hours per
week, then the approval of the student’s Director of Studies and Head of Research
Graduate School must be sought to ensure that there is no impediment to the research
activity.
7.
Where a research student is employed to undertake teaching duties then the same criteria
should be used with regard to their qualifications and experience for the level of work
required as for any part time member of staff. Research students should only be deployed
where they have the appropriate subject knowledge and expertise. If teaching is in an area
related to their PhD topic and shares their specialist knowledge, then this also ensures that
current research is informing teaching. Heads must ensure that there is no impediment to
the research activity and that teaching opportunities are supported and monitored.
8.
Fundamentally, teaching duties should be of a support nature. Research students are not
permitted to take on the responsibilities of unit co-ordinators and should not have principal
academic oversight of undergraduate or postgraduate projects/dissertations (though they
may have an advisory/support role).
9.
Research students are not allowed to set assessments and normally should not be grading
Level 3 or M assessments as first or second markers. Where research students are
involved in assessment activity then the unit co-ordinator should initially blind double-mark
work with the research student before comparing grading and feedback to establish
comparability. At least the first five pieces of work should be treated in this manner (more if
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comparability has not been agreed) and at least 50% of all the assessed work should be
moderated.
10.
There should be planned progression in the nature of the teaching duties through the three
years of any studentship. Typically for instance, in the first year mainly demonstrating and
limited teaching progresses to more direct involvement with specific teaching in the second
year and, with support, possibly some assessment duties. This then might lead to the
delivery of some specialist lectures in the final year.
11.
Research students should be included in any discussion at the course and/or unit level
regarding designing assessments or proposed changes to assessments since this contributes
to their professional development.
Support
12.
Research students should be briefed on and prepared for teaching to be undertaken and
given any teaching materials in good time. The unit co-ordinator or another experienced
member of academic staff, acting as a mentor, should give research students, guidance on
the delivery of any teaching, and should identify how their contribution relates to the unit
itself via the provision of Unit Information Forms (UIFs) and any other relevant supporting
documentation.
13.
Research students should be given access to any BREO site appropriate to the unit they
are delivering.
14.
As part of a departmental peer support policy, research students should be observed in their
teaching and be given opportunities to observe more experienced colleagues.
15.
Research students should be fully briefed on their responsibilities for any support for
students outside of classroom contact time, on using BREO, and, supported in involvement
in any assessment activity. For example, if involved in grading work at L1 or L2 and giving
feedback, then there should be discussion of grading and feedback after completion of an
initial five or six pieces of work.
16.
As part of the Research Graduate School (RGS)’s induction programme, it is compulsory for
research students to attend an ‘Introduction to Teaching’ workshop within their first year. In
addition, an ‘Introduction to Assessment’ workshop should be completed by all research
students in their first or second years. The RGS’s induction programme runs three times a
year. A list of trained and thus registered research students will be circulated to Heads of
Departments who have responsibility for ensuring that no untrained research students are
involved in teaching and/or assessment.
17.
Research students will also be directed to support materials from the Teaching and
Learning Directorate’s website; will have access to an online BREO block that introduces
new staff to the University of Bedfordshire’s teaching, learning and assessment
expectations – structures, policies and procedures; and can re-take the workshops in
subsequent years for refresher purposes.
18.
Research students in the second and/or final year of their three-year studentship who may
be considering pursuing an academic career will be eligible to enroll on the University’s
Higher Education Academy accredited Postgraduate Certificate in Academic Practice
(PgCAP) at no cost. Participation in the PgCAP needs to be negotiated by the research
student and agreed with their Director of Studies and Head of Department.
Angus Duncan (Head of the Research Graduate School)
Mark Atlay (Director of Teaching and Learning)
(Approved by TQSC February 2010)
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