CONSTITUTION OF
NEPALESE STUDENT ASSOCIATION (NeSA)
SOUTH DAKOTA STATE UNIVERSITY
BROOKINGS, SD
Article I. Name
Section 1. The name of this organization shall be the Nepalese Student
Association and it shall also be called ‘NeSA’.
Article II. Statement of Purpose
Section 1. The purpose of NeSA shall be to:
1. Promote understanding, friendship, integrity, and cooperation
amongst NeSA members at SDSU.
2. Sustain, promote and exchange Nepalese language, literature,
culture and arts through various activities.
3. Promote discussions on topics of national and international
areas of interest amongst its members as well as members of
other organizations.
4. Provide peer counseling and advising to Nepalese students at
SDSU.
5. Plan and coordinate social and cultural activities with other
organizations.
6. Participate in community activities outside of SDSU.
7. Arrange special functions to commemorate various Nepalese
holidays and festivals.
8. Provide information and assistance to new and prospective
Nepalese students.
Section 2. It is the responsibility of NeSA to uphold the Student Code and the
educational mission of SDSU.
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Article III. Membership
Section 1. Membership shall be open to all interested enrolled students and/or
faculty and staff of SDSU. The Nepalese Student Association shall
not discriminate on the basis of race, color, creed, religion, national
origin, ancestry, citizenship, age, gender, sexual orientation or
disability.
Section 2. Faculty, staff, honorary, community, or alumni may be members but
have no voting privileges; can not hold office; or compete in
collegiate competition.
Section 3. Students must comprise 50 percent plus one of the total
membership.
Section 4. All voting and non-voting members will be placed in the General
Assembly.
Section 5. The membership fee shall be decided by the elected Executive
Board members upon approval from two-thirds members in General
Council Body.
Article IV. Finances
Section 1. The ultimate responsibility for financial obligations of NeSA rests
with the membership.

On-Campus Account
Section 1. Monies deposited and expended through the University’s
Accounting and Cashiers Office following their guidelines.
Section 2. Any funds remaining in on-campus accounts of inactive NeSA for a
period of eighteen (18) months will be transferred to Activity
Account #719350-5151 – Special Programs, Student Activities.

Off-Campus Account
Section 1. Ninety percent of funds shall be deposited in First Bank and Trust.
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Section 2. All funds shall be expended only with the approval of the Executive
Committee.
Section 3. All checks must be signed by the Treasurer and President of the
organization.
Section 4. The fiscal year shall be January 1 to December 31.
Section 5. At least two (2) months prior to the end of each fiscal year, the
President shall appoint an Audit Committee of at least two
members. This committee shall examine and verify the records of
income, expenditures, and current balance, and shall report to the
membership regarding the financial status of the organization.
Section 6. The Advisor shall work with the officers of the organization to
monitor the financial transactions of the organization.
Section 7. The ultimate responsibility of financial obligations rests with the
student membership of the organization.
Section 8. The Treasurer shall be responsible for filing any necessary tax
information, including an annual return.
Section 9. In the event that the organization becomes inactive, all funds shall
be returned to the Office of Student Activities to be deposited in
Activity Account #719350-5151 – Special Programs, Student
Activities. The NeSA’s Advisor or the Director of Student Union &
Activities may authorize this transfer.
Article V. Officers
Section 1. President, Vice-president, Secretary, Joint Secretary and Treasurer
shall be elected as described in Bylaws.
Section 2. Officers elected shall be enrolled student having good academic
back ground with GPA not less than 2.00.
Section 3. Webmaster and Activity Coordinator shall be appointed as
described in Bylaws.
Section 4. Duties of officers shall be as described in Bylaws.
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Article VI. Executive Board
Section 1. Nepalese Student Association Executive Board shall consist of an
elected President, Vice-President, Secretary, Joint Secretary and
Treasurer.
Section 2. Faculty advisor (and co-advisor) shall be an Executive Board
member.
Section 3. Executive board shall welcome new Nepalese students and
farewell outgoing Nepalese students.
Article VII. Advisor(s)
Section 1. Nepalese Student Association will have an advisor registered with
the Office of Student Activities.
Section 2. One primary advisor and/or one co-advisor will be nominated by the
Executive Board and approved by the General Council Body as
described in Bylaws.
Section 3. The primary advisor shall be a full time member of the faculty or
staff at the SDSU.
Section 4. The co-advisor shall be a member of the faculty or staff at the
SDSU but may not be full time.
Section 5. Duties and responsibilities of Advisors shall be as described in
Bylaws.
Article VIII. Meetings
Section 1. General Assembly should be held at a time and place announced
by the NeSA Secretary in the preceding meeting and by written
letter through e-mail and/or mail to each member. Any changes
shall be notified by official e-mail or mail to each member.
Section 2. The first General Assembly of each academic session shall occur
no later than six weeks of the first day of classes.
Section 3. The Executive Board shall meet at least twice an academic
semester and no less than once in summer session.
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Article IX. Constitution Amendment
Section 1. The Executive Board shall not have the right on its own to amend
the constitution.
Section 2. Amendments to the constitution of the NeSA can be processed only
through a formal written request by simple majority members of
NeSA General Council.
Section 3. Amendments brought forward to the Executive Board must be
officially sent by mail or e-mail to all members of the NeSA at least
two weeks before General Assembly. A two-thirds vote of
members present in General Council Body shall be needed to
approve any amendments.
Article X. Right to Access
Section 1. No member of NeSA shall have right to take unto him/herself, for
whatever purpose, the name, the emblem, or the belongings of the
organization.
Section 2. To use NeSA name, emblem, or the belongings of the organization
for personal purpose, a written request must be presented to
Executive Board at least 7 days earlier.
Section 3. Executive Board has the right to permit or to deny a request to use
NeSA name, emblem, or the belongings of the organization for
personal purpose. Decision must be provided no later than 2 days
after receiving formal request.
Section 4. Decision regarding the use of NeSA name, the emblem, or the
belongings of the organization shall be notified by an email to all
NeSA members immediately.
Section 5. The decision shall not be in effect if the two-third voting members
file, within 3 days after notification by Executive Body, against the
decision to the Executive Board.
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Article XI. Definitions

“Students” - as defined by the University

“Academic Semester” – implies fall and spring semesters.

“General Assembly” – total members of NeSA including Active and
Inactive members.

“General Assembly Meetings”- meetings held throughout the
academic semester and summer semester by all NeSA members.

“General Council”- consists of all active voting members of General
Assembly of NeSA.

“General Council Body” – total active voting members present
during NeSA meeting.

“Executive Board Meetings” - meetings held throughout the
academic semester and summer semester by officers.

“Executive Board or Body” - consists of all officially elected and/or
appointed posts held by members.

“Academic Year” – Beginning of Fall semester to ending of Summer
Semester.

“Simple majority” – consists of 50 percent plus one of members
present.
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