AUTUMN ELECTIONS 2007
HOW TO STAND FOR ELECTION
CHECKLIST
Come to Involvement Day in Union South on Friday 5th October 2007
(Week 1) where Union Officers and The Elections Group will be present to
answer any questions you have.
You will also have another opportunity to have your questions answered
by The Elections Group at the Candidate Meeting at 6pm, Tuesday 9h
October 2007 (Week 2) in the DTP Suite, Union North.
Complete the online nomination form before 12 Noon, Wednesday 10th
October 2007 (Week 2).
Upload a manifesto onto the Students’ Union website before 12 Noon,
Friday 12 October 2007 (Week 2).
ELECTIONS TIMELINE - TERM 1
Week
Date
Day
Autumn Elections
0
MonFri
Mon
ELECTION PERIOD OPENS
1
24-28
Sep
1-Oct
1
2-Oct
Tue
1
3-Oct
Wed
1
4-Oct
Thu
1
5-Oct
Fri
1
6-Oct
Sat
1
7-Oct
Sun
2
8-Oct
Mon
2
9-Oct
Tue
NOMINATIONS OPEN
INVOLVEMENT DAY (Cholo, Union South)
CANDIDATE MEETING ‘How to Stand’- 6pm
(DTP SUITE - UNION NORTH)
1
CLOSE OF NOMINATIONS - 12 noon
2
10-Oct
Wed
2
11-Oct
Thu
2
12-Oct
Fri
2
13-Oct
Sat
2
14-Oct
Sun
3
15-Oct
Mon
3
16-Oct
Tue
3
17-Oct
Wed
POLLING CLOSES – 9pm
3
18-Oct
Thu
3
19-Oct
Fri
BALLOT COUNT – RESULTS PUBLISHED – 5.00pm
ALL PUBLICITY REMOVED FROM UNION BUILDING – 12 noon
EXPENSES FORM DEADLINE (Officer Candidates only) –
5.00pm
COMPLAINTS DEADLINE – 12 noon
3
20-Oct
Sat
UNION COUNCIL TRAINING
4
22-Oct
Mon
UNION COUNCIL MEETING
FINAL CANDIDATE LIST PUBLISHED – 12 noon
MANIFESTO DEADLINE – 12 noon
CAMPAIGNING BEGINS – 5pm
POLLING OPENS – 9am
NOMINATIONS

Have a chat with Officers at Involvement Day on Friday in Week 1, they
can answer any queries you may have and if necessary assist you to
submit your nomination online. The Democratic Services Office (DSO),
Level 2, Union North can also assist with online nominations. Forms are
accessible through the Union website, click on the Voting tab to the left of
the homepage http://www.sunion.warwick.ac.uk/portal/voting..

Your on line nominations must be submitted by 12 Noon, Wednesday
10th October 2007 (Week 2).

Nominate yourself promptly, as late nominations cannot be accepted
whatever the reason.

If you have any problems contact the Chair of Elections Group
immediately at egchair@sunion.warwick.ac.uk

If you change your mind and wish to withdraw your nomination, put this in
writing to the Returning Officer of Elections Group, before the close of
nominations (12 noon, Wednesday 10th October 2007).

When you have submitted your online nomination form please pick up a
“What to do… and What Not to Do” guide from the Democratic Services
Office or at Involvement Day, this outlines what you need to know about
campaigning. This handbook will also available on the Students’ Union
website.
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
The handbook is not exhaustive and no substitute for reading the full
Elections Appendix and Regulations.
http://www.sunion.warwick.ac.uk/council/Union%20Constitution/Current%20Constitution/
Appendix%204%20-%20Elections.doc or via the Union network
L:\Democracy\Union Constitution\Current Constitution

When you pick up your “What to do… and What Not to Do” guide from
the Democratic Services Office you will also receive an Equal
Opportunities Form. Please make sure you fill this in and return them to
the DSO.
MANIFESTOS
General Information
 There is one manifesto for you to do. This is an online manifesto which
any Union website user will be able to view, and importantly, will be
available for viewing at the point of voting.

On manifestos make sure you include your name!! (… plenty have
forgotten in the past…!)

If you are standing for more than one post (this is rare), you must submit
separate material for each candidacy (although they can be similar if you
wish).

Make your campaign interesting and eye-catching – try to come up with
an attention-grabbing theme.

If you get stuck for ideas, visit the DSO and ask to see copies of some
previous years’ manifestoes.

You can upload your manifesto at the Nominations Administration area at
http://www.sunion.warwick.ac.uk/portal/voting. This facility will be available
towards the end of Week 1 (week commencing 1st October 2007).

Your online manifesto will be built using simple text editor that allows you
to upload both text and pictures, please see instruction below.

You can amend your online manifesto until 12 Noon, Friday 12th October
2007 (Week 2).

Again, make it interesting!!!!

DSO = Democratic Services Office, which is found on the second floor of the Union North
building.
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Uploading a Photograph to Your Manifesto
Step 1: Click the Upload Photo Button
This means logging in to the Union web site: http://www.sunion.warwick.ac.uk,
going to the voting system and clicking review nominations, and then
selecting the modify manifesto link.
Click Here
Step 2: Browse for an Image
Click the Browse button.
Click Here
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Step 3: Find Your Image File
You should look through the documents on your computer and select the appropriate image
file and then click the Open button.
Click Here
Step 4: Upload Your Image to the Website
Click the Upload button and then click the OK button. You will have to close
this window yourself and return to the Upload Manifesto Window illustrated in
step 1.
Click Here
Then Click Here
You will have to close this window yourself.
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Step 5: Submit Your Manifesto
Click Submit Manifesto. Please also view your manifesto to make sure the
image has been inserted correctly.
Click Here
You have now successfully uploaded a photo for your online manifesto.
Well Done!
If you have any further queries please email the Elections Group
elections@sunion.warwick.ac.uk
CANDIDATE MEETING – How to Stand

There will be a Candidate Meeting at 6pm, Tuesday 9th October 2007
(Week 2), DTP Suite, Union North.

You may have some additional questions about being a candidate, so it is
essential you attend the candidate meeting if you would like them
answered.

If at any time, you have any questions about the whole process email
elections@sunion.warwick.ac.uk or visit the Democratic Services Office in
Union North.
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TRAINING FOR UNION COUNCILLORS &
UNIVERSITY REPRESENTATIVES

All successful candidates to Union Councillor and Union Officer posts are
required to attend a training session on Saturday 20th October
2007(Week 3). All candidates will receive further information soon.
ONE FINAL WORD…

Polling takes place online from 9am, Monday 15th October 2007 until
9pm, Wednesday 17th October 2007 (Week 3).

Encourage your friends to vote and don’t forget to vote for yourself!

There will also be an electronic polling station in the Democracy Hub
(Level Two, Union North)

The results are only final after the deadline for complaints has passed,
notice will be posted to this effect.
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