Business Case and Proposed Solution Document
Step 1: Proposal Overview
To be completed by Project Owner, Business Process Owner or OIT (on behalf of business
process owner)
Proposal Name:
Business Unit(s):
Business Process Owner:
Proposed quarter for inclusion into the
Enterprise Plan:
Proposed Go-Live Date:
Is this proposal related to a compliance issue?
Yes
No
Support for University Strategic Goals (P = Primary, S=Secondary)
P
S
Exceptional Students
Exceptional Faculty and Staff
Exceptional Organization
Exceptional Innovation
Support OIT Strategy
Invest in enterprise system scale initiatives that create savings, improve service and
maximize the University’s investment in systems.
Extend the usefulness of enterprise-class systems with new technologies, workflow and
other processes.
Invest in promising emerging technologies to maintain a competitive leadership role that
attracts the brightest students, faculty, staff and research funding.
Create strategic partnerships that support the institution’s goals, mission and vision and
which create strategic advancement opportunities.
Maintain, enhance and improve the technology infrastructure to alleviate outages and
improve reliability.
Simplify the complex technical environment through the pursuit of single enterprise
standardized systems, transactions and processes to deliver higher quality, efficiency
and effectiveness.
Linkage to Benefit Categories
Improve Productivity/Efficiency
Reduce Costs
Enhance Revenues
Improve Service/Product Quality
Engage Employees
Mitigate Risk
Last updated: 3/6/2016
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Business Case and Proposed Solution Document
Business Problem/Need
Include the short, high-level statement of the business need being addressed by this project. This usually
includes a problem or opportunity statement. (Remove this comment from the final document.)
Proposal Summary
Describe the proposed solution and the strategy that will be used to deliver the project. (Remove this
comment from the final document.)
Anticipated Benefits
Include both qualitative and quantitative benefits. (Remove this comment from the final document.)
Impact of Not Doing It
Include both qualitative and quantitative costs. (Remove this comment from the final document.)
Organizational Impact
Describe the processes or resources impacted by implementation of the project. (Remove this comment
from the final document.)
Organization Name
Type of Impact
Additional Comments:
List any additional comments. (Remove this comment from the final document.)
Last updated: 3/6/2016
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Business Case and Proposed Solution Document
Step 2: Proposed Delivery
To be completed by OIT
Proposed Solution
Describe the proposed solution and the strategy that will be used to deliver the project. (Remove this
comment from the final document.)
Solutions Considered
List all alternatives and explanations for why chosen or not chosen. “Do nothing” should be an
alternative. (Remove this comment from the final document.)
Alternatives Considered
Why Chosen/Not Chosen
Implementation Options
List all implementation options and the rationale for each approach. (Remove this comment from the final
document.)
Implementation Options
Rationale
Technical Architecture Impacts
Indicate if this project introduces new technology. New technology is defined as a new service that could
potentially impact the existing production support environments. Examples might include database
technology, server and operating systems, network communications devices, or technologies requiring
service/support models not currently in place within OIT.
(Remove this comment from the final document.)
New Vendor
Indicate is this project introduces a new vendor. A vendor would be considered new if they do not have a
state approved contract or they have never had a contract for professional services with the University of
Minnesota.
(Remove this comment from the final document.)
Preliminary Time Estimate
Indicate the anticipated duration of the project. (Remove this comment from the final document.)
Last updated: 3/6/2016
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Business Case and Proposed Solution Document
Customer Readiness
Indicate readiness of customer to take on the proposed project at this point. What activities need to occur
(both from a business organization standpoint as well as a systems standpoint) before the project can
begin?
(Remove this comment from the final document.)
Preliminary Cost Estimate
Under $250,000
$250,000 - $1,000,000
$1,000,000 - $5,000,000
Over $5,000,000
Risks
List the risks that are known at this time. (Remove this comment from the final document.)
Additional Comments:
List any additional comments. (Remove this comment from the final document.)
Step 3: Cost Benefit Analysis
To be completed by Business Process Owner or Project Owner
Cost/Benefit Analysis
Include a summary of the cost/benefit analysis. See Cost Benefit Analysis worksheet. (Remove this
comment from the final document.)
Last updated: 3/6/2016
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