DEPARTMENT OF THE ARMY
UNIT ADDRESS
OFFICE SYMBOL
DATE
MEMORANDUM FOR RECORD
SUBJECT: Physical Security Standard Operating Procedures
1. PURPOSE: To establish procedures and policies for physical security measures within _____ and it’s
subordinate units.
2. APPLICABILITY: To all personnel assigned or attached to _____.
3. RESPONSIBILITIES:
a. Group and Battalion Security Manager:
(1) Advise the commander on all matters of physical security.
(2) Review these instructions at least annually for relevance and currency.
(3) Perform announced and unannounced security inspections of units' security programs and
key control.
b. Unit Commander:
(1) Review and make recommendations concerning this SOP.
(2) Develop and implement an effective security awareness program based on current physical
security plans.
4. All personnel are responsible for physical security within the unit. Personnel with recommendations or
comments concerning this SOP should contact S-2 at XXX-XXXX.
SIGNATURE BLOCK
DISTRIBUTION:
Annex
Title
A
B
C
D
Security Of Arms, Ammunition And Explosives
Privately Owned Weapons
Administrative Key Control
Motor Pool Physical Security
General Instruction for Motor Pool Gate Guard
Gate Guard Detailed Instructions
Arms Room Inspection Sheet
Administrative Physical Security Inspection Sheet
Motor Pool Inspection Sheet
ANNEX A
1. PURPOSE: This appendix outlines procedures and policies and gives guidance for the safeguarding and
accounting of weapons and sensitive items in the arms room.
2. REFERENCES:
a. AR 190-11, Physical Security of Arms, Ammunition, and Explosives.
b. AR 190-13, The Army Physical Security Program.
c. AR 190-51, Security of Unclassified Army Property (Sensitive Nonsensitive).
d. AR 710-2, Supply Policy below The Wholesale Level (Inventory Management).
e. ___(INSTALLATION REG) Reg 190-11 w/C1, Operating Procedures for the Intrusion
Detection System.
f. ___(INSTALLATION REG) Reg 190-1, Control of Privately Owned Weapons, Explosives,
and Ammunition dtd 05 January 1998.
3. RESPONSIBILITIES: Armorer will under no circumstance leave the arms room without locking all
weapons in their racks, locking the door and activating the alarm.
4. ACCESS CONTROL:
a. A Command Oriented Security Screening and Evaluation Record Check (DA Form 7281-R) will be
conducted on all personnel tasked in the security of Arms, Ammunition and Explosives (AA & E). This
includes:
1. Armorer
2. Arms room Officer
3. Key Custodian
b. A copy of the company unaccompanied access roster will be posted in the arms room.
5. ARMS ROOM:
a. EXTERIOR:
1) The exterior door to the arms room must be secured with a high security padlock and high security
hasp.
2) A ___(INSTALLATION REG) Poster 54, "Restricted Area" must be visible at all times, when the
arms room is open or closed.
3) An IDS Warning Sign must be posted near the entrance of the arms room.
4) A SF Form 702 to record the openings and closings and any security checks of the arms room.
5) The arms room will be provided with security lighting. Security lighting includes exterior and
interior lighting which cannot be accessible (turned off) to unauthorized personnel.
6) Exterior of arms room and buildings must be posted with a removable Fire Symbol (Orange #4)
when unit is storing in excess of 1000 rounds.
b. INTERIOR:
1) DA Form 4604-R (Security Construction Statement) must be posted near the arms room entrance.
2) Unaccompanied access roster must be posted near the entrance.
3) Written authorization when storing ammunition in excess of 10 days must be posted.
4) Written authorization signed by the commander for sensitive item storage in the arms room.
6. RACKS AND CONTAINERS:
a. Ensure that all IDS sensors are free from extraneous material which could prevent the sensor from
functioning properly.
b. Ensure all arms racks and containers weighing less than 500 pounds are secured to the structure (or
fastened together).
c. Ensure all wall lockers used to store weapons and ammunition are modified by braiding or welding the
joint and rivet bolts, are secured with two Series 200 locks and heavy duty hasps.
d. Ensure containers for operational ammunition are secured to the building with a 5/16th-inch chain and
Series 200 lock.
7. INVENTORIES: The following inventories will be conducted:
a. Opening/Closing Inventories: An opening and closing physical count of all weapons will be conducted
daily and annotated on ___(INSTALLATION REG) Form 43-E or similar form. Inventories will be retained
until the next serial number inventory.
b. Change of Custody: When the responsibility for the arms room is transferred, a physical count of
weapons and ammunition is conducted. This will be recorded on a DA Form 2062 and the form kept until the
next monthly serial number inventory has been conducted.
c. A monthly inventory of all weapons, POW’s, and sensitive items by serial number will be conducted by
an officer or NCO (SGT and above) designated by the commander. The same person will not conduct this
inventory in consecutive months. The unit armorer or the Arms room Officer will not conduct this inventory.
Record the results of the inventory on an informal memorandum. Retain this memorandum and inventory sheet
for 2 years if no discrepancies are noted; 4 years if a discrepancy was noted. Corrections to serial numbers on
the inventory sheet will be noted and corrected prior to the next monthly serial number inventory.
d. Return from Field Inventory: A 100% inventory will be conducted upon return from the field as part of
post operation checks and prior to the release of any soldiers.
8. ISSUE AND TURN-IN:
a. Issue:
1) Individual Weapons:
a) The unit armorer will maintain a MAL (Master Authorization List). The MAL will contain the
name of the soldier and the serial number for each piece of equipment they are authorized.
b) All soldiers assigned a personal weapon will be issued a DA Form 3749 (Equipment Receipt).
c) Soldiers will turn their DA Form 3749 (Equipment Receipt) into the arms room prior to drawing
their assigned weapon. For a period less than 24 hours. Only the DA Form 3749 (Equipment Receipt) will be
retained by the armorer.
d) Soldiers will turn in their DA Form 3749, fill in the unit’s control log ___(INSTALLATION
REG) Form 43-1 with nomenclature, serial number, date/time of issue, and signature when weapons are issued
for a period exceeding 24 hours.
e) The armorer will verify against the MAL to make sure weapon are not improperly issued. (DA
Pam 710-2-1, para 5-5d “No one will sign for another individual’s weapon.”)
2) Single Issue Weapons (Crew-Served Weapons): All single issue/crew served weapons will be listed
on the unit’s master authorization list (MAL) and issued by using a DA Form 3749 or DA Form 2062 and
___(INSTALLATION REG) Form 43-1, or computer generated control log by nomenclature, serial number,
date/time of issue, and signature regardless of the number of hours issued.
3) Unassigned Weapons: Will be issued using DA Form 2062 and ___(INSTALLATION REG) Form
43-1 or a computer generated equivalent, by nomenclature, serial number, date/time of issue, and signature
regardless of the number of hours issued.
4) Sensitive Items: All sensitive items will be signed out on a DA Form 3749 or DA Form 2062 and
___(INSTALLATION REG) Forms 43-1.
5) Forms will be retained on file until the next monthly serial number inventory.
b. Turn-In: When a weapon or sensitive item is turned in, the armorer will return the DA Form 3749 or DA
Form 2062 and ensure that the ___(INSTALLATION REG) Form 43-1 is properly annotated.
9. IDS:
a. The armorer will post a DA Form 4930-R (Alarm/Intrusion Detection Record) near the arms room door.
b. The armorer will conduct a test of the IDS at least every 30 days. The results of the test will be recorded
on the posted DA Form 4930-R.
c. The completed DA Form 4930-Rs will be maintained by the armorer for one year.
d. Armed guards will be posted outside the arms room when the IDS is non-operational IAW AR 190-11,
para 4-2f. Written instructions will be provided by the company and posted for the guards.
e. Any false activation of the alarm will be recorded on DA Form 4930-R.
10. KEY AND LOCK CONTROL: The company will maintain two sets of arms room keys: operational and
alternate. These keys will be controlled and inventoried IAW the following:
a. Sign-Out: The Key/Lock Custodian will maintain a key control register for both sets of arms room keys.
He will sign the operational set to the armorer and the alternate set to the Battalion S2. A DA Form 5513-R will
be used to sign out the keys.
b. Key Inventories: Key inventories will be recorded on a DA Form 5513-R which will be maintained for
one year in the active files and one year in the inactive files.
1) The Key/Lock Custodian must inventory both sets of all arms room keys (operational and alternate)
by serial number at least semi annually or more frequently if one of the following occurs:
a) A new armorer or key/lock custodian is assigned.
b) A key is lost.
c. After Duty Hours Key Security: At the close of business, the armorer will lock all the operational keys in
a locked and sealed container which will be turned in to the designated custodian and recorded on DA Form
5513-R as well as annotate the same in the duty log. A locked and sealed container is defined as: Key container
(i.e. ammo can) locked with a series 200 lock and a railroad seal or Sealed envelope.
11. TOOLS AND SENSITIVE ITEMS:
a. Tools: All tools that could be used for forcing entry into the arms room or arms rack must be secured
outside the arms room (i.e. sledgehammer and bolt cutters in a locked room or cage)
b. Sensitive Items: If the commander chooses to store sensitive items in the arms room he must authorize it
in writing and state the amount he authorizes for storage.
12. AMMUNITION STORAGE AND SECURITY:
a. The headquarters company commander can authorize the storage of small quantities of operational
ammunition in the arms room. The ammunition can be retained for emergency cases when armed guards are
necessary. In this case, other companies must coordinate with the headquarters element for ammunition. These
quantities will be consistent with operational requirements not to exceed a total count of 20 rounds. Operational
ammunition will be controlled by issuing on DA Form 2062 (Hand Receipt) and annotated on
___(INSTALLATION REG) Form 43-1.
b. Operational ammunition containers will be stored in wall lockers or secured to the structure with a
5/16th-inch chain and series 200 lock.
c. The company commander of any company can authorize in writing the storage of training ammunition
(small caliber) not to exceed a period of 10 days. Training ammunition will be accounted for by use of DA
Form 5515 (Training Ammunition Control Document) and maintained/retained on file until all truncations are
complete. Training ammunition will be inventoried at the end of each day by an Officer or NCO.
d. Both training and operational ammunition will be included in all physical and serial numbered
inventories.
13. CONSOLIDATED ARMS ROOM: Consolidated arms rooms used to store arms, ammunition and
explosives will have a formal agreement that at a minimum states which Commander is responsible for items
stored.
14. SOP: Unit will maintain a SOP covering all areas mentioned above. The SOP will be reviewed annually
for relevancy.
(SAMPLE )
XXXXX
DATE:
MEMORANDUM OF UNDERSTANDING
SUBJECT: Arms Room Agreement.
1. I have read, understand, and comply with
Company Arms Room SOP.
2. Host Unit is:
3. Tenant unit is:
4. Maximum number of items to be stored by Tenants:
M16
M9
M60
MK19
.50 CAL
NVD
GPS/PLGR
POW
5. Tenants weapons will be identified by: (markings)
6. Additional physical safeguard are:
7. Any additional coordination necessary:
Name
Rank, Branch
Commander
Unit
Witnessed By:
Name
Rank, Branch
Commander
Unit
Name
Rank, Branch
Commander
Unit
(SAMPLE)
(EXAMPLE)
DEPARTMENT OF THE ARMY
UNIT ADDRESS
XXXXX
DATE:
MEMORANDUM FOR RECORD
SUBJECT: Monthly Serial Inventory of AA&E
1.
Conduct a 100% Serial Number Inventory of AA&E, NVDs,
POWs, Ammunition and sensitive items in the Arms Room.
2. The enclosure lists the items by serial number. The enclosure consists of
pages.
3. (NO) discrepancies were found. (If a discrepancy was found, then state what action were taken.)
4. This memorandum will remain on file in the Arms Room for 2 years (no discrepancies) or 4 (with
discrepancies)
I have verified the information in the memo.
Signature of person conducting the inventory:
Rank:
Duty position:
(EXAMPLE)
.
.
.
ANNEX B
1. PURPOSE: To outline requirements for storage and control of privately owned weapons (POW).
2. REFERENCES:
a. ___(INSTALLATION REG) Reg 190-1 dtd 05 January 1998
b. CG Policy Ltr # ____ dtd 24 December 1996
c. ___(INSTALLATION REG) Reg 210-50, 16 Mar 93 Installation Housing Management
3. RESPONSIBILITIES: The company commander will ensure that personnel in his command read and
understand ___(INSTALLATION REG) Reg 190-1, CG Policy Ltr#___, and this SOP by signing a statement of
understanding.
4. REGISTRATION OF PRIVATELY OWNED WEAPONS: All personnel residing on Fort ___ will register
their POWs immediately upon arrival to the unit or purchase of a weapon by completing ___(INSTALLATION
REG) Form ___ for the unit commander’s signature. Once the commander has signed this form, copy 3 of this
form will be given to the soldier (unstamped), then the unit armorer will take the remaining 2 parts of this form
to the Provost Marshal office within 48 hours to be stamped and registered with them. Copy 1 will be retained
by the Provost Marshal Office and Copy 2 by the unit armorer in his arms room.
5. PLACE OF STORAGE FOR PRIVATELY OWNED WEAPONS:
a. All personnel living in the barracks will store their POWs in the company arms room.
b. Personnel residing on Fort ___ will store their POWs in their quarters only after receiving written
authorization on ___(INSTALLATION REG) Form from the company commander.
c. Off-post personnel may store POWs in off-post quarters (___(INSTALLATION REG) 190-1, para 1-6a),
and furnish copy of ___(INSTALLATION REG) ___ to PMO Physical Security Office.
6. STORAGE OF THE POWS IN THE ARMS ROOM:
a. The company armorer will store privately owned weapons and ammunition separately from military
weapons and ammunition. Privately owned weapons will be stored separately from privately owned
ammunition. This requirement can be satisfied by locking the ammunition in an ammunition can with a Series
200 lock. Privately owned weapons and ammunition will be stored under the same structural standards as
military weapons and ammunition.
b. POWs will be included in unit inventories and be recorded on the informal memorandum for serial
number inventories and by count for physical count inventories. For serial numbered inventories
___(INSTALLATION REG) Form 46 or other locally fabricated form may be used, and for physical count
inventories DA Form 2062 (Hand Receipt) or ___(INSTALLATION REG) Form 43-E will be used.
7. ISSUE AND TURN-IN PROCEDURES FOR POWS STORED IN THE ARMS ROOM:
a. All personnel storing their POWs in the arms room will receive a DA 3749 (Equipment Receipt). The
DA 3749 will be kept by the individual when the POW is in the arms room and will be given to the armorer
when the POW is issued.
b. The company commander, MUST give written permission to the individual before he can withdraw the
weapon from the arms room. This written authorization will be maintained/retained on file for a period of one
year.
c. Issuing of the POW will be accomplished on a separate ___(INSTALLATION REG) Form 43-1.
d. POWs will be turned in to the arms room on the same ___(INSTALLATION REG) Form 43-1 it was
issued on.
8. STORAGE OF PRIVATELY OWNED INCENDIARY AND EXPLOSIVES: Storage of any and all
privately owned incendiary devices and explosives (i.e., black powder) are strictly forbidden.
(SAMPLE)
XXXXX
MEMORANDUM FOR: Officer and Enlisted Personnel assigned or attached to XXXXXXXXXXXXXXXXX
SUBJECT: Command Policy on Privately Owned Weapons
1. All personnel in my command will sign this statement acknowledging the reading and understanding of
___(INSTALLATION REG) Reg 190-1 dtd 05 January 1998, which states the following main facts:
A. All privately owned weapons will be registered immediately upon arrival to the unit or upon purchase of
the weapon using ___(INSTALLATION REG) Form ___ which will be signed by the unit commander, after
which the soldier will receive copy 3 (unstamped), then the unit armorer will, within 48 hours obtain a Provost
Marshal Office Stamp on copy 1 (retained by the PMO) and copy 2 to be maintained by the unit armorer in his
arms room.
B. Personnel living in the barracks are prohibited from storing their privately owned weapons in their
rooms. These personnel will store their weapons in the company's arms room, and will be issued a weapons
card (DA Form 3749) for each weapon. These weapons will be withdrawn from the arms room only with
written permission from the company commander.
C. Storage of privately owned incendiary devices or explosives is strictly prohibited.
D. All company personnel wishing to store their privately owned weapons in their on-post quarters will first
obtain written authorization from the commander. The company will keep a copy of ___(INSTALLATION
REG) Form ___ of individuals authorized to keep their weapons in on-post quarters.
2. The following information is in accordance with ___(INSTALLATION REG) Reg 190-1 dtd 05 January
1998.
3. POC of this memorandum is (RANK & NAME), (UNIT), Armorer at 9-XXXX/XXXX.
SOLDIER’S NAME (PRINTED) :__________________________________
SOLDIER’S SIGNATURE;_______________________________________
(SAMPLE)
12
ANNEX C
1. PURPOSE: To provide guidance on procedures for key and lock control.
2.
REFERENCES:
a. AR 190-51 Security of Unclassified Army Property dtd 30 January 1993
b. AR 190-13 The army Physical Security Program dtd 30 January 1993
c. AR 190-11 Physical Security of AA&E dtd 30 January 1993
3. RESPONSIBILITIES:
a. Unit commander will appoint in writing a primary and alternate key and lock
custodian.
4. KEY CONTROL REGISTER:
a. Key/lock custodian will:
( 1) Maintain a Master Key Control Register (DA 5513-R). The following information will be
maintained on the register.
(a) Location and custody of key and lock.
(b) Key serial numbers.
(c) Number of keys maintained for each lock.
(2) When not in use, the DA Form 5513-A will not be stored in a container that contains classified
materials and highly pilferable items.
(1) Key control registry will be in a locked container to which access is controlled. (AR 190-51
Appendix D)
5. KEY DEPOSITORY:
a. Key depositories will be made of at lease 20 gauge steel and permanently
to a wall. (AR 190-51 Appendix D)
b. This container will be located in an area provided 24 hour surveillance and
locked when not in use.
13
6. KEY ACCOUNTABILITY:
a. All building and room keys will be signed out on the key control register.
b. All keys and combinations to locks will be accounted for at all times.
c. Padlocks and their keys will be inventoried by serial number semi-annually.
d. When a key is lost or missing, the padlock will be replaced immediately.
14
ANNEX C
1. PURPOSE: To prescribe policies and procedures for safeguarding unclassified Army property.
2. REFERENCES:
a. AR 190-51, Security of Unclassified Army Property (Sensitive and
Non-sensitive) dtd 30 September 1993
b. DA Pam 190-51, Risk Analysis for Army Property dtd 30 September 1993
3. RESPONSIBILITIES:
Battalion Motor Officer/NCOIC’s:
a. Ensure a risk analysis of your motor pool is conducted every three years.
b. Appoint in writing a Key and Lock Custodian.
4. MOTOR POOL AND VEHICLE SECURITY :
a. An "Off-Limits to Unauthorized Personnel" sign must be posted at each entrance to the motor pool.
b. Motor pool gate security.
1) During non-duty hours, motor pool gates will be locked.
2) During duty hours, only one gate will be used for an entrance and exit. This gate will
controlled to prevent pilferage. Control of entry and exit may be guards or locks on gate. (AR 191-51, para 35f)
3) During Duty hours the access gate will open for foot traffic. Entry and exit from any other
gates will be controlled by the gate guards.
c. Army vehicles in non-combat areas will be secured with a locking mechanism when parked and not
attended by an assigned operator.
1) Tactical vehicles will be secured by immobilizing the steering wheel with a chain and a low
security padlock.
2) Commercial vehicles will be secured by using built in locking devices, or when ineffective,
by immobilizing the steering wheel.
3) Tracked vehicles will have their locking hatches secured with a series 200 lock. All others
hatches will be secured from inside.
4) When not in use, vehicles will be parked in the motor pool.
15
d. Privately owned vehicles (POVs) will not be allowed in the maintenance area.
e. POL trucks will not have the steering column locked; all hoses, manifold access doors, and hatches
will be locked.
f. Material handling equipment will be secured by immobilizing the steering wheel or by locking the
transmission in the neutral position.
g. Exposed, accessible, and easily removable components vulnerable to theft will be afforded special
protection within motor pool buildings.
5. SECURITY LIGHTING:
a. Lighting will be afforded at all times during non-duty hours.
6. FENCE SECURITY:
a. The motor pool will be bound by a perimeter fence meeting the standards set forth below.
1. A 10 foot clear zone will be maintained on both sides of the fence at all times.
2. The clear zone will be free of rubbish, weeds, or any other material which may prohibit guards
from accurately viewing any suspicious activity.
3. The top guard of the fence must be securely fastened to the supporting arms. The fencing
must be firmly affixed to posts.
4. The fence must be within at least two inches of the ground or concrete.
5. Personnel will not climb over fences or gates.
7. COMMUNICATIONS SECURITY:
a. All areas securing communications equipment (COMMO Shops) will be posted with an “OFF
LIMITS TO UNAUTHORIZED PERSONNEL” sign near the entrance.
b. All COMSEC equipment will be afforded double barrier protection. Double barrier protection
consists of:
(1) Storing items in a locked room, steel cage, or container (drawer, cabinet, enclosed bin)
located in a secure building.
(2) Mounting or storing items in a locked, enclosed truck, van, or trailer parked in the motor
pool with a perimeter fence, associated barriers and lighting meeting the appropriate standards.
8. TOOLS SECURITY:
16
a. Individual tool boxes will be locked and then secured in the tool room or locked inside maintenance
areas to tool racks using a series 200 lock and a 5/16” chain.
b. Tools will be accounted for using a hand receipt or sign-out system to maintain accountability when
in use.
c. Secure items that pose a security threat, such as bolt cutters, hacksaws, axes, mauls, steel rods or bars
when not in use.
9. KEY AND LOCK CONTROL: Refer to Annex C for key and lock control.
17
DEPARTMENT OF THE ARMY
UNIT ADDRESS
ANNEX D
OFFICE SYMBOL
SUBJECT: General Instruction for Motor Pool Gate Guard
1. During your tour of duty you will serve as gate guard during normal duty hours. The manner in which you
conduct yourself and the actions you take reflect directly upon yourself and the _____. You are expected to
comply with these instructions with the utmost efficiency. As the _____ representative, your appearance
and military bearing will be of the highest caliber and will remain so throughout your tour of duty. All
incidents occurring during your tour of duty will be treated as FOR OFFICIAL USE ONLY and will be
disclosed as indicated in these instructions or as directed by SDO/SDNCO.
2.
Upon assuming duty as gate guard you will immediately read these instructions and ensure you are familiar
with and comply with all contents of the instructions book. These instructions are published for your
guidance and are designed as a working reference for most situations that you may encounter during your
tour duty. In the event you are faced with a situation not covered herein, you will immediately contact the
appropriate S2 or motor pool NCOIC for instructions.
3.
The SDNCO is responsible for coordination of placing gate guard at each motor pool gate. AT NO TIME
WILL THE GATE GUARD LEAVE THE MOTOR POOL GATE UNSECURED.
4.
Administrative:
a.
As a minimum the gate guard duty requires ONE guard per day. The gate guard unit is responsible
for the lunch rotation and other personal hygiene matters.
b.
Normal hours of operation for the main gates:
(1)
(2)
(3)
Weekdays: 0630-1730, Mon, Tues, Wed, and Fri
Thur: 0630-1500
Weekends/Holidays: Closed
Note: Units requesting to open the motor pool gate outside of normal operating hours must coordinate with the
SDNCO.
c.
Assumption of Duty:
(1)
During weekdays (Mon, Tues, Wed, and Fri gate guard will report to the SDNCO office NLT
0600, and (Tues and Thur) NLT 0615 to be briefed and assume duties as guard.
18
d.
(2)
Weekdays (Mon, Tues, Wed, and Fri the main gates will be opened at 0630 and closed at
1730. Thursday, the gate will be opened at 0630 and closed at 1500.
(3)
Gate guards will control the main gate and rear gate during the hours of operation.
(4)
The gate guard roster is a unit responsibility, soldiers failing to report to duty will be replaced
by that unit. The SDNCO will contact that unit’s 1SG for a replacement.
Release FROM duty:
(1)
At the end of the duty day the guard will secure the main gate and contact the following
personnel listed below to ensure no one is working after hours. If personnel are working after
hours the NCOIC of that section will contact the SDNCO to sign for the gate keys. The
SDNCO will ensure all keys are signed for on DA Form 5513-R.
Motor Pool Phone Numbers: XXX-XXXX
5.
(2)
The SDNCO will conduct an inspection of the guard building and surrounding area for
cleanliness when relieving the guards. If the conditions are acceptable the guards will be
released, if not, they will be released when the area is acceptable.
(3)
The gate guard instruction book will be maintained at the guard building during normal duty
hours and stored at the SDNCO office after duty hours.
Procedures for Gate Guard:
(a)
The guard will control the gate access at all times. Maintain a DA Form 1594 (duty log) for the
entire tour of duty. Check all incoming and outgoing vehicles and operators, Check operator license
and ID card. If the operator has a learner permit then the TC must have a valid license for that
equipment. Check the ID of civilian personnel against the installations access roster to verify they
are authorized to enter the motor pool, if unable to verify or in doubt contact the appropriate S2 or
motor pool NCOIC.
Not all vehicles entering are to be logged on the DA Form 1594. Log and report only those vehicles
with deficiencies, (i.e. improper dispatch, no ground guide, not wearing seat belts) that are not
corrected on the spot to the SDNCO/NCOIC (motor pool) for special instructions.
(c) Do not allow any POVs to enter the motor pool without permission from the Group or Battalion
Commander. The only exceptions are contractors, venders, soda trucks, and Logistical Assistance
Representatives (LARs). The LARs will have a placard in their vehicle window.
(b)
(d)
Ensure that all vehicles leaving for a road test are properly marked (i.e. “Road Test” sign on
front/rear). Ensure that all 2-1/2 ton trucks and above and all tracked vehicles have a driver and TC
when on dispatch. Vehicles are required to have a ground guide within the motor pool when moving
(HUMMVs and CUCV are the only exception, unless backing up).
19
(e)
Do not permit anyone to leave the motor pool with military equipment that will be transported in a
POV (tool boxes, repair parts for vehicles and job ordered equipment, etc.) without approval from
the Group Commander or Battalion Commander, Company Commander, or 1SG. Immediately
report violations to the Company Commander.
(f)
Report all VIPs (LTC and above) to BMO, and Physical Security Inspectors
immediately to the S2 and OIC/NCOIC of the motor pool at the following numbers:
XXXXXXXX
XXXXXXXX
6.
A copy of this memorandum will be placed in each gate guard instruction book.
7.
These changes take effect immediately. POC for this memorandum is the S2, XXX-XXXXX.
20
GATE GUARD INSTRUCTIONS
CONTENTS
1. GATE GUARD INSTRUCTIONS
2. EQUIPMENT RECORD FOLDER (LOGBOOK)
3. EXAMPLE DA FORM 5987-E
4. EXAMPLE DA FORM 5987-E (EXTENDED DISPATCH)
5. EXAMPLE MISSION STATEMENT BRIEFING (DISPATCH REQUEST)
6. EXAMPLE DA FORM 5988-E (PMCS)
7. EXAMPLE ACCIDENT FORMS (2 EA OF SF91 AND DD FORM 518)
8. EXAMPLE OPERATOR LICENSE
21
DEPARTMENT OF THE ARMY
UNIT ADDRESS
OFFICED SYMBOL
DATE
MEMORANDUM FOR RECORD
SUBJECT: Gate Guards Instructions
1. The gate guards will control the gate access at all times by checking the dispatch of ALL departing vehicles
(see enclosed example of authorized dispatch).
2. Maintain a DA Form 1594 for the entire tour of duty.
3. Check operator license and ID card. If the operator has a learner permit then the TC must have a valid
license for that equipment.
4. Check the ID of those personnel in CIVILIAN PERSONNEL/CONTRACTORS against the installation
access roster to verify they are authorized to enter the motor pool. If unable to verify or in doubt contact the
appropriate S2 or motor pool NCOIC.
5. Log and report only those vehicles with deficiencies, (i.e. improper dispatch, no ground guide, not wearing
seat belts or other violations of directive stated in the General Instruction for Motor Pool Gate Guard) that are
not corrected on the spot to the SDNCO/NCOIC for special instructions.
6. Do not allow POVs to enter the motor pool without permission from the Group or Battalion Commander.
The only exceptions are the contractors, venders, soda machine trucks and Logistical Assistance Representatives
(LARs) (the LARs will have a placard in their vehicles window).
7. Ensure that all vehicles leaving the motor pool for a road test are properly marked (i.e. “ROAD TEST” sign
on ___(INSTALLATION REG)ont and rear of vehicle).
8. Ensure that all 2-1/2 ton and above trucks and all tracked vehicles have a driver and TC when on dispatch to
leave the motor pool.
9. Ensure that all 2-1/2 ton and above trucks and all tracked vehicles have ground guides within the motor pool.
10. Do not permit anyone to leave the motor pool with military equipment to be placed in POVs (i.e. tool
boxes, repair parts for vehicle and job ordered equipment).
11. Call the Fort ___ Military Police ‘HOT LINE” (XXXXX) twice per day 0800 and 1300 (weekdays) for
road condition (GREEN, AMBER, or BLACK) during the winter season, then posted the road condition.
22
12. Report all VIPs (LTC and above) to BMO, and security inspectors immediately to the appropriate S2 of
the motor pool at the following telephone numbers: XXX-XXXX
13.
POC for this memorandum is the S2 XXX-XXXX.
23
DATE: 22 JAN 98
MOTOR EQUIPMENT DISPATCH
DA FORM 5987-E
HHC XXXX
BLDG XXX
FT XXXX
PHONE NUMBER: XXXXXX
DATE DISPATCH:
22 JAN 98
UIC: XXXXX
TIME DISPATCH: 0934
-----------------------------------------------------EQUIPMENT DATA------------------------------------------------ADMIN NUM: HQ 80
EQUIP MODEL: M923A2
EQUIP NOUN: TRK CGO 5T DS 6X6 WE
EQUIP NSN: 2320012300307
SERIAL NUM: 23-02651
REGISTRATION NUM: NLOUDL
EQUIP LICENSE NUM:
KEY NUM:
--------------------------------------------------SERVICE DUE DATA-------------------------------------------------TYPE
A
TYOE PMCS DUE:
NEXT OIL ANALYSISDUE:
NEXT LUBRICATION DUE:
NEXT SPECIAL SERVICE DUE:
DATE
12 NOV 98
---- ------- ------- ----
MI / KM / HR
M
18406
0
0
0
------------------------------------------------DISPATCH INFORMATION-------------------------------------------OFFICIAL USER NAME /PHONE NUM: SGT XXXX
DESTINATION:
FT XXXX
EXPECTED DATE/TIME OR RETURN: 22 JAN 98/ COB OR 1730
EQUP DISPATCHER’S SIGNATURE:
1ST OPERATOR’S SIGNATURE:
XXX-XXXX
---------------------------------------------------------------SFC XXXX
----------------------------------------------------------------XXXXXXX
2ND OPERATOR’S SIGNATURE:
-----------------------------------------------------------------
AUTHORIZATION:
DISPATCH OUT REMARKS:
-----------------------------------------------------------------
-------------------------------------------------------END ITEM USAGE DATA--------------------------------------
EQUIPMENT NOUN
TRK CGO ST DS 6X6 WE
M/H/K
CURRENT
READING
READING AT
RETURN
FUEL USAGE
( IN GALLONS)
M
05430
------------------
---------------------
24
--------------------------------------------------COMPONENT(S) USAGE DATA-----------------------------------COMPONENT
SERIAL NUM
NOUN
2420129961
TRANS
44473320
ENG
DATE: 22 JAN 98
CURRENT
READING AT
M/H/K
READING
RETURN
H
000365
--------------------H
000365
--------------------MOTOR EQUIPMENT DISPATCH
HHC XXXX
BLDG XXXX
FT XXXXXX
PHONE NUMBER: XXXXXX
DATE DISPATCH:
22 JAN 98
FUEL USAGE
( IN GALLONS)
----------------------------------------DA FORM 5987-E
UIC: XXXXX
TIME DISPATCH: 0934
-----------------------------------------------------EQUIPMENT DATA------------------------------------------------ADMIN NUM: HQ 80
EQUIP MODEL: M923A2
EQUIP NOUN: TRK CGO 5T DS 6X6 WE
EQUIP NSN: 2320012300307
SERIAL NUM: 23-02651
REGISTRATION NUM: NLOUDL
EQUIP LICENSE NUM:
KEY NUM:
--------------------------------------------------SERVICE DUE DATA--------------------------------------------------
TYOE PMCS DUE:
NEXT OIL ANALYSISDUE:
NEXT LUBRICATION DUE:
NEXT SPECIAL SERVICE DUE:
TYPE
A
DATE
12 NOV 98
---- ------- ------- ----
MI / KM / HR
M
18406
0
0
0
------------------------------------------------DISPATCH INFORMATION-------------------------------------------OFFICIAL USER NAME /PHONE NUM: SGT XXXXXXX
DESTINATION:
FT XXXX
EXPECTED DATE/TIME OR RETURN: 22 JAN 98/ COB OR 1730
EQUP DISPATCHER’S SIGNATURE:
1ST OPERATOR’S SIGNATURE:
2ND OPERATOR’S SIGNATURE:
XXX-XXXX
---------------------------------------------------------------SFC XXXXX
----------------------------------------------------------------XXXXXXXX
-----------------------------------------------------------------
AUTHORIZATION: ----------------------------------------------------------------DISPATCH OUT REMARKS: EXTENDED DISPATCH
25
-------------------------------------------------------END ITEM USAGE DATA--------------------------------------
EQUIPMENT NOUN
M/H/K
CURRENT
READING
READING AT
RETURN
FUEL USAGE
( IN GALLONS)
M
05430
------------------
---------------------
TRK CGO ST DS 6X6 WE
--------------------------------------------------COMPONENT(S) USAGE DATA-----------------------------------COMPONENT
SERIAL NUM
NOUN
2420129961
TRANS
44473320
ENG
DATE: 02 FEB 1998
CURRENT
READING AT
M/H/K
READING
RETURN
H
000365
--------------------H
000365
--------------------EQUIPMENT MAINTENANCE AND
INSPECTION WORKSHEET
W811R8
FUEL USAGE
( IN GALLONS)
----------------------------------------DA FORM 5988-E
HHC, XXXXXX
-----------------------------------------------------EQUIPMENT DATA------------------------------------------------ADMIN NUM: HQ 80
EQUIP MODEL: M923A2
EQUIP NOUN: TRK CGO 5T DS 6X6 WE
EQUIP NSN: 2320012300307
SERIAL NUM:
REGISTRATION NUM:
TYPE INSPECTION:
CURRENT READING:
NUMBER
PUBLICATION: TM 9-2320-272- 10
PUBLICATION: TM 9-2320-272- 10
INSPECTORS LIC#: B1234
DATE
------/----------/-----
TIME: _______
23-02651
NLOUDL
W
M 001746
CHANGE NUMBER
SIGNATURE:_________________
TIME:________
-----------------------------------------------------PARTS REQUESTED-----------------------------------------------QTY STATUS DATE
FAULT DOC NUM NIIN
NOUN
DUE/REC DATE
COMP PRI DLO
0011
7245 0909
001885637
RELAY, ELEC 00001------
0
12
N
---------------------------------------------------MAINTENANCE FAULTS------------------------------------------ITEM FAULT
NUM DATE
0006
0011
____
0058
08 FEB 98
08 FEB 98
08 FEB 98
08 FEB 98
FAULT
STATUS
/
/
/
/
FAULT
DESCRIPTION
Cylinder
D/S mirror missing
Class 2 trans pan
Spare tire flat
26
CORRECTIVE
ACTION
______________
______________
______________
______________
OPER
HRS LIC #
____
____
____
____
___
___
___
___
____
0010
____

08 FEB 98
08 FEB 98
08 FEB 98
/
/
/
Missing two front shackles
Fire extinguisher taken by
fire marshal to be changed
Parking brake inoperable
______________
____
___
______________
______________
____
____
___
___
IF THERE IS A FAULT STATUS “X” THAT WAS NOT CORRECTED, DO NOT ALLOW
VEHICLE TO LEAVE.
MISSION STATEMENT (DISPATCH REQUEST)
1.
SITUATION: An authorized mission on 6 FEB 98 requires equipment to be dispatched.
2. MISSION:
a.. Vehicle Bumper number:
HQ-1
b. Type Vehicle:
TRK CGO 2 1/2 TON
c. Trailer Required:
HQ- 1T
d. Route:
ON POST
e. Speed
AS POSTED
f. Destination:
FT. XXXX AREA
g. Current Miles:
1000 Hours: 200 on vehicle.
3. EXECUTION:
a. Authorized Condition:
DAY or Night
b. Load:
FURNITURE
c. Single Driver Authorized:
Yes or NO
d. Weather Hazards:
RAIN / FOG / ICE
e. Traffic Hazards:
f. Special Considerations:
NONE
27
ARMS ROOM INSPECTION
UNIT:_______________________________________
CDR:_______________________________________
ARMORER:__________________________________
INSPECTOR:_________________________________
DATE:__________________________________
ANNOUNCED:_____
UNANNOUNCED:______ COMPLIANCE:_____
RATING:____________________________________________________
The following may constitute a NOT ADEQUATE rating:
 Recurring Deficiencies
 Leaving the arms rack unsecured or not activating the alarm while the armorer is not in the arms room
 Loss of accountability of weapons, pows(privately owned weapons), ammunition, or sensitive items
 Examples:
 Weapons not hand receipted to armorer.
 Weapons not logged out or hand receipted for more than 24 hours.
 Ammunition not inventoried as required
 Ammunition inventoried by same person each time or by the armorer
 Sensitive items or POW’s not inventoried monthly
 Loss of accountability of arms room keys
 Examples:
 Keys missing from armsroom keys
 Location of alternate set of keys unknown
28
ARMS ROOM INSPECTION CHECKLIST
1. Arms Room Exterior:
YES
A. Is a “Restricted Area” sign posted on the
exterior of the arms room adjacent to the entrance,
as required by AR 190-11, para 4-15?
B. Is an “Intrusion Detection System” warning
sign posted on the exterior wall at the entrance of
the arms room, as required by AR 190-11, para 36b?
C. Is a SF 702 (Security Container check
Sheet) being used to annotate openings and
closings of the arms room as by recommended by
Ft. ___ armorers guidebook 98?
D. Is the SF 702 being retained in the unit for
at least 24 hours after last entry?
E. Are change of custody inventories being
conducted and annotated on DA Form 2062 as
they occur as required by AR 190-11, para 2-6e?
F. Has exterior and interior security lighting
been provided for the building where the arms
room is located, or has exterior lighting been
provided for the arms storage building, as
required by AR 190-11, para 4-2d(4)?
G. Are exterior lights covered with wire mesh
screen or vandal resistant lenses, as required by
AR 190-11, para 4-2d(5)?
H. Is the exterior door to the arms room
secured with a high security padlock and high
security hasp, as required by AR 190-11, para 42e(1)?
I. Is a removable fire symbols(Orange #4)
attached to the outside of the building and
armsroom when storing over 1000 rounds?
2. Arms Room Interior:
A. Is an unaccompanied access roster posted
inside the arms room, as required by AR 190-11,
para 4-19a?
B. Is the Security Construction Statement,
dated within the last 5 years, posted on the interior
of the arms room as required by AR 190-11, para
2-2d?
29
NO
N/A
COMMENTS
C. Has each person who is on:
1. Unaccompanied access roster
2. Authorized to receive ammunition
3. Issues or controls keys
undergone and satisfactorily completed a
command oriented security screening, as required
by AR 190-11, para 2-11b?
30
D. Has the results of command oriented
security screenings been recorded on DA Form
7281-R (Security Screening and Evaluation
Record), and is there a DA Form 7281-R on file
within the command for each individual, as
required by AR 190-11, para 2-11a & b?
E. Is an IDS Log (DA form 4930) being
maintained of all alarms, nature of alarms, and
action taken in response to alarms, as required by
AR 190-11, para 3-6e?
F. Has the intrusion detection system been
tested quarterly as required by AR 190-11, para 36g?
G. Are completed IDS Logs being retained in
the unit files for at least 1 year, as recommended
by Ft. ___ armorer’s guidebook 98?
H. Are there instructions (SOP) regarding all
phases of security operations (i.e. monthly
inventories, opening/closing inventories, IDS,
change of custody, consolidated arms rooms,
serious incidents, pows, issue & turn-in of
weapons, weapons card, hand receipt procedures,
& sensitive items), for the arms room, and are the
instructions reviewed at least annually for
relevance and currency, as required by AR 19011, para 3-5a?
3. Sensitive Items:
A. If sensitive items and/or high value items
are stored in the arms room, did the commander
authorize (in writing) those items stored, as
required by AR 190-11, para 4-18b?
B. If night vision devices are not stored in the
unit arms room, are they stored in a separate
locked room where general access is not
permitted, with strict key and access control, to
show continuous accountability for NVD’s in
accordance with AR 190-51, para 3-6b(1)?
C. Are all NVDs kept in their protective cases
and further stored in a locked container, such as a
modified wall locker that is securely affixed to the
structure of the building AR 190-51, para 36b(1)a-e?
D. Is a 100 percent serial number inventory
conducted monthly for NVDs IAW CG policy
#12-3, para 1b?
31
4. Basic/Operational Load Ammunition: If
ammunition is stored in the arms room, is the
ammunition continuously accounted for through
the use of hand receipt control, as required by AR
710-2, para 2?
5. Training Ammunition:
A. If ammunition is stored in the arms room,
did the unit commander authorize (in writing) for
storage not it exceed 10 days?
B. Is the ammunition controlled by use of DA
Form 5515 (Training Ammunition Control
Document), as required by DA Pam 710-2-1, para
11-13?
C. Is the ammunition secured in banded
crates, or in approved metal containers or cabinets
that have been approved for use, or is it in
commercial, or approved locally fabricated
containers, as required by AR 190-11, para 58c(1)(a)?
D. Is training ammunition inventoried daily,
not by the armorer, nor by the same person two
inventories in a row, as required by AR 710-2,
para 2?
6. Arms Racks and Container:
A. Is any item blocking the IDS sensors in any
manner that could preventive the sensors from
functioning properly?
B Are racks and containers weighing less than
500 pounds secured to the structure (or fastened
together in groups totaling more than 500
pounds), as required by AR 190-11, para 4-2c(2)?
C Are racks constructed to prevent the
removal of a weapon by disassembly, as required
by AR 190-11, para 4-2c(3)?
D If racks are equipped with hinged locking
bars, are hinges pins welded or otherwise secured
to prevent easy removal, as required by AR 19011, para 4-2c(3)?
32
7. Accountability and Control:
A. Did the Armorer sign for weapons and
other sensitive items by use of DA Form 2062, as
required by DA Pam 710-2-1?
B. Inventories: Is the Armorer using
___(INSTALLATION REG) Form 43-E or
similar form, to conduct opening and closing
physical count inventories ?
* C. Are monthly serial number inventories of
AA& E (to include POW’s and ammunition)
conducted by an officer or NCO(E-5 or above), as
required by AR 190-11, para 6-2b(2)b1?
D. Are the results of monthly serial number
inventories recorded on an informal
memorandum, as required by AR 190-11, para 62b(2)b1?
* E. Are inventory informal memorandums
retained in the unit files for 2 years, if no
discrepancy is noted (4 years if a discrepancy is
noted), as required by AR 190-11, para 62b(2)b1?
F. Is the Armorer maintaining a master
authorization list (MAL) as required by DA Pam
710-2-1, para 5-5d(1)?
* G. When individually assigned weapons are
issued for a period over 24 hours, is the DA Form
3749 (Equipment Receipt) received and are
entries made on the ___(INSTALLATION REG)
Form 43-1 (Control Log), as required by DA Pam
710-2-1, para 5-5d(3)?
H. When other than individually assigned
weapons are issued, are hand receipt procedures
and control log procedures used, as required by
DA Pam 710-2-1, para 5-5d(3)?
8. Consolidated Arms Storage Facility:
A. Are weapons separated by units, as
required by AR 190-11, para 4-4?
B. Is one commander designated as having
responsibility for the overall security of the
facility or arms room, as required by AR 190-11,
para 4-4?
C. Is there a bilateral storage agreement, as
required by AR 190-11, para 3-2c (1)?
33
D. Are procedures for such consolidated
arrangements established in SOP of the higher
headquarters, as required by AR 190-11, para 4-4?
34
9. Privately Owned Weapons:
A. Is there standing operating procedures for
withdrawal of privately owned weapons from the
unit arms room, as required by
___(INSTALLATION REG) REG 190-1, para
5a(8)?
B. Is ___(INSTALLATION REG) REG 190-1
posted on the unit bulletin board, as required by
___(INSTALLATION REG). REG 190-1, para 5a
(4)?
C. Did each member of the command read and
sign a written statement acknowledging the
requirements of the regulation, as required by
___(INSTALLATION REG) REG 190-1, para 5a
(6)?
D. Are privately owned weapons and
ammunition stored in approved locked containers
separate from military AA&E? (AR 190-11, para
4-5a)
E. Is a DA Form 3749, Weapons Receipt,
issued for each POW secured in the arms room, as
required by AR 190-11, para 4-5a(2)(b)?
F. Is one copy of ___(INSTALLATION REG)
Form 102 on file for each POW stored in the arms
room, as required by ___(INSTALLATION REG)
REG 190-1?
10. Arms Room Key Control:
A. Is there a key/lock custodian and alternate
appointed in writing, as required by AR 190-11,
para 3-8c?
* B. Is the key custodian maintaining a DA
Form 5513-R (Key Control Register ) to identify
each key and lock and combination to locks, as
required by AR 190-11, para 3-8c?
* C. Does the key control register show the
current location and custody of each key and lock,
as required by AR 190-11, para 3-8b?
D. Are keys inventoried semiannually, as
required by AR 190-11, para 3-8e?
E. Are inventory records retained in the unit
files for a minimum of 1 year, as required by AR
190-11, para 3-8e
F. Are completed key control registers
retained in the unit files for a minimum of 90
days, as required by AR 190-11, para 3-8b?
35
* G. Is the alternate set of keys secured at the
next higher headquarters or at comparable unit, as
required by AR 190-11, para 3-8a(2)?
ADMINSTRATIVE PHYSICAL SECURITY
UNIT/STAFF:________________________________
CDR:________________________________________
KEY CUSTODIAN:____________________________
INSPECTOR:_________________________________
DATE:__________________________________
ANNOUNCED:_____
UNANNOUNCED:______ COMPLIANCE:_____
RATING:
.
The following constitutes a NOT ADEQUATE rating:
 Recurring Deficiencies
 Loss of accountability of keys
36
ADMINISTRATIVE PHYSICAL SECURITY
UPDATED 6 January 1997
YES N
N/
COMMENTS
O
A
1. KEY & LOCK CONTROL
A. Is there a key/lock custodian and
alternate appointed in writing, as required by
AR 190-51, Appendix D-2a?
B. Is the key custodian maintaining a DA
Form 5513-R (Key Control Register ) which
shows the location and custody of key and
lock and combination to locks, as required by
AR 190-51, Appendix D-2c?
C. Are all keys listed on the key register
by serial number, giving the location of the
lock and the number of keys maintained for
each lock as required by AR 190-51,
Appendix D-6d?
D. Are all building and room keys
controlled and accounted for as required by
AR 190-51, Appendix D?
E. Are all keys , as needed, signed out on
a key control register as required by AR 19051, Appendix D?
F. Are keys inventoried semiannually, as
required by AR 190-51, para D-6(b)?
37
MOTOR POOL INSPECTION
UNIT:_______________________________________
CDR:_______________________________________
BMO:__________________________________
INSPECTOR:_________________________________
DATE:__________________________________
ANNOUNCED:_____
UNANNOUNCED:______ COMPLIANCE:_____
RATING:
_
The following constitutes a NOT ADEQUATE rating:
 Recurring Deficiencies
 Loss of Key Control
 Gate not being controlled by lock or guards
38
MOTOR POOL PHYSICAL SECURITY
UPDATED 6 January 1997
YES N
N/
COMMENTS
O
A
12. MOTOR POOL KEY & LOCK
CONTROL
A. Is there a key/lock custodian and
alternate appointed in writing, as required by
AR 190-51, Appendix D-2a?
B. Is the key custodian maintaining a DA
Form 5513-R (Key Control Register ) which
shows the location and custody of key and
lock and combination to locks, as required by
AR 190-51, Appendix D-2c?
C. Are all keys listed on the key register
by serial number, giving the location of the
lock and the number of keys maintained for
each lock as required by AR 190-51,
Appendix D-6d?
D. Are all building and room keys
controlled and accounted for as required by
AR 190-51, Appendix D?
E. Are all keys , as needed, signed out on
a key control register as required by AR 19051, Appendix D?
F. Are keys inventoried semiannually, as
required by AR 190-51, para D-6(b)?
G. Are commercial-design vehicles
secured by activating manufacturer installed
door and ignition-locking vehicles as
required by AR 190-51, para 3-5e(1)(a)?
H. Are the steering wheels of tactical
vehicles immobilized with a chain and a low
security padlock as required by AR 190-51,
para 3-5e(1)(b)?
. I. Are M1008,1009, and 1010 series
vehicles and CUCV secured by immobilizing
the steering wheel and activating installed
door and ignition locks as required by AR
190-51, para 3-5e(1)(c)?
J. Are material handling equipment
secured by immobilizing the steering
mechanism or by locking the transmission in
the neutral position as required by AR 19051, para 3-5e(1)(d)?
39
13. Motor Pool Physical Security
YES
N
O
A. Has a risk analysis of the battalion
motor pool been properly completed using
AR 190-51 and DA Pam 190-51? Is it dated
within the last three years as required by AR
190-51, para 1-4 e (3)?
B. Is each entrance to the motor pool
posted with a sign, “Off Limits To
Unauthorized Personnel” as required by AR
190-51, para 3-5e(1)(e)?
C. Is the motor pool fence fabric within 2
inches of hard ground or paving as required
by AR 190-51, para 3-5d and FM 19-30, para
5-4b?
D. Is the fence fabric securely fastened to
the fence posts as required by AR 190-51, 35d and FM 19-30, para 5-4 b?
E. Is the clear zone of the perimeter fence
kept clear of weed, rubbish, or other material
capable of offering concealment or assistance
to an intruder as required by AR 190-51, para
3-5b and FM 19-30, para 5-12b(1)?
F. If the motor pool has a Risk Analysis
for Physical Protective Measure, Level II, is a
clear zone of 10 feet or more maintained
between the perimeter fence and exterior
structures, parking areas, and natural or
manmade features, or as far from the
perimeter as possible as required by AR 19051, para 3-5b and FM 19-30, para 5-12b(2)?
G. Are accessible and easily removable
components removed and stored separately as
required by AR 190-51, para 3-5 e (3)?
H. Are items used to defeat security such
as bolt cutters, hacksaws, oxyacetylene
torches, axes or steel rods or bars secured
when not in use as required by AR 190-51,
para 3-5 e (6)?
40
N/
A
COMMENTS
I. If the motor pool has a Risk Analysis
for Security Procedural Measures, Level I,
are guards or roving patrols checking the
motor pool for tampering, sabotage, loss and
damage at intervals not exceeding 4 hours
during nonduty hours as required by AR 19051, para 3-5 f (1)?
J. If the motor pool has a Risk Analysis
for Security Procedural Measures, Level II, is
entry to and exit from the motor pool
controlled as required by AR 190-51, para 35 f (2)(b)? (Consolidated motor pools must
have a memorandum of understanding to
establish joint security procedures.)
K. If the motor pool has a Risk Analysis
for Security Procedural Measures, Level II,
are guards checking the motor pool on an
irregular basis not less than once every two
hours as required by AR 190-51, para 3-5 f
(2)?
L. Are portable (communications,
electronics and night vision devices) items
provided double barrier protection when not
in use as required by AR 190-51, para 3-6 b
(1)?
M. Are nonportable items stored in a
secure with doors and windows locked
during nonoperational hours as required by
AR 190-15, para 3-6 b (2)?
N. Is each entrance to the
communications and electronics storage
activity posted “Off Limits To Unauthorized
Personnel” as required by AR 190-51, para 36 b (3)?
O. Are repair parts locked in a separate
building or room meeting the secure storage
structure standards and accessible only to
designated maintenance or supply personnel
as required by AR 190-51, para 3-12)?
P. Do POL tank trucks containing fuel
and not under surveillance of the operator or
a dedicated guard have locked hatch covers
and locked manifold access doors as required
by 190-51, para 3-14 a?
41
Q Are all tool sets and kits secured with
an approved lock or factory installed, built-in
lock as required by AR 190-51, para 3-22(b)?
R. When not in use or under the
surveillance of a responsible person, are all
portable hand tool, tool sets or kits and shop
equipment stored in a secure location or if
nonportable are they secured to the building
or van in which they are located as required
by AR 190-11, para 3-22 c?
S. Are all common tools and portable
shop equipment when not on hand receipt to
a user, controlled through a locally devised
receipt, sign-in/sign-out or exchangeable tag
system as required by AR 190-51, para 3-22
d?
42