Milper Message Number
11-311
Proponent
AHRC-PDV-E
Title
UPDATE TO EVAUATION SUBMISSION PROCEDURES
...Issued: [13 Oct 11]...
A. ARMY DIRECTIVE 2011-16, SUBJECT: CHANGES TO THE ARMY EVALUATION REPORTING
SYSTEM, 15 SEP 2011.
B. MILPER MSG 11-282 ENHANCEMENT TO THE OFFICER EVALUATION REPORTING SYSTEM 16
SEP 11.
C. AR 623-3, EVALUATION REPORTING SYSTEM, 10 AUG 07.
D. DA PAM 623-3, EVALUATION REPORTING SYSTEM, 13 AUG 07.
E. THIS MESSAGE WILL EXPIRE NLT 31 OCTOBER 2012.
1. SUBMISSION REQUIREMENTS FOR EVALUATIONS.
A. BACKGROUND. ON 15 SEPTEMBER 2011, THE SECRETARY OF THE ARMY SIGNED ARMY
DIRECTIVE 2011-16 EFFECTIVE 01 OCTOBER 2011 THAT INITIATED SEVERAL ENHANCEMENTS
TO THE ARMY’S EVALUATION SYSTEM FOR OFFICER EVALUATION REPORTS. MILPER
MESSAGE 11-282 IMPLEMENTED THESE CHANGES FOR EVALUATIONS SUBMITTED WITH THRU
DATES OF 01 NOVEMBER 2011 AND LATER. THESE ENHANCEMENTS ARE CAPTURED ON THE
UPDATED DA FORM 67-9 VERSION 1.0 DATED OCTOBER 2011.
B. IN CONJUNCTION WITH THE RELEASE OF THE UPDATED OFFICER EVALUATION REPORT
FORM (DA FORM 67-9 VERSION 1.0, DATED OCTOBER 2011), AN UPDATE DA FORM 2166-8
VERSION 1.0 DATED OCTOBER 2011 WAS RELEASED TO CORRECT ERRORS ENCOUNTERED
WHEN UTILIZING THE “WIZARD” PLATFORM WHILE COMPLETING THE FORM.
C. CURRENTLY THE AKO FORMS PORTAL IS EXPERIENCING TECHNICAL DIFFICULTIES WITH
SUBMISSION OF THE UPDATED NCOER FORM VERSION 1.0 DATED OCTOBER 2011. THIS
SHORT TERM INCONVENIENCE IS EXPECTED TO BE CORRECTED NLT 15 NOVEMBER 2011. AS
AN INTERIM METHOD OF SUBMISSION FOR COMPLETED DA FORM 2166-8, VERSION 1.0 DATED
OCTOBER 2011 WILL BE ACCOMPLISHED BY EMAILING THE COMPLETED DA FORM 2166-8
VERSION 1.0 TO HRC.TAGD.EVALFROMDEPLOYED@CONUS.ARMY.MIL. THIS METHOD OF
SUBMISSION ONLY APPLIES TO THE UPDATED NCOER 2166-8 VERSION 1.0 DATED OCTOBER
2011 AND WILL EXPIRE NO LATER THAN 15 NOVEMBER 2011. AUTHORIZED SUBMISSION
METHODS FOR ALL OTHER COMPLETED EVALUATIONS ARE OUTLINED IN PARAGRAPH D, E,
AND F BELOW.
D. THE ARMY-WIDE STANDARD FOR SUBMITTING EVALUATION REPORTS TO HQDA IS
ELECTRONIC SUBMISSION OF COMPLETED, DIGITALLY-SIGNED EVALUATION REPORTS ON
CURRENT VERSIONS OF AUTHORIZED ELECTRONIC FORMS WITH AUTHORIZED ENCLOSURES
USING AKO FORMS. ALL OERS AND NCOERS (EXCEPT ARNG NCOERS) MUST BE SUBMITTED
TO HQDA USING AKO FORMS, UNLESS THEY MEET THE EXCEPTION IN PARAGRAPH 3C AND 3F
OF THIS MESSAGE.
E. THE ALTERNATIVE SUBMISSION METHOD IS TO MAIL REPORTS IN PAPER FORMAT WITH
FULL SOCIAL SECURITY NUMBERS (SSNS) FOR THE RATED SOLDIER AND THE SENIOR RATER,
PRINTED LEGIBLY, WITH FULL-PAGE IMAGES, ON ONE SHEET OF PAPER, FRONT AND BACK,
HEAD-TO-HEAD TO US ARMY HUMAN RESOURCES COMMAND, ATTN: AHRC-PDV-ER
(EVALUATION PROCESSING), 1600 SPEARHEAD DIVISION AVENUE, DEPARTMENT #470, FORT
KNOX, KY 40122-5407. A CLEAR ORIGINAL EVALUATION REPORT IS REQUIRED SO LEGIBLE
COPIES OF THE REPORT CAN BE GIVEN TO THE RATED SOLDIER AND PROCESSED AT HQDA.
WHEN IT IS NECESSARY TO PRODUCE A PAPER COPY OF AN EVALUATION REPORT FOR
SUBMISSION TO HQDA, A COPY WITH FULL (NINE-DIGIT) SSNS FOR THE RATED SOLDIER AND
THE SENIOR RATER WILL BE PRINTED.
F. UNITS DEPLOYED TO CONTINGENCY THEATERS OF OPERATION (E.G., UNITS IN IRAQ,
KUWAIT, R AFGHANISTAN) ARE ENCOURAGED TO SUBMIT EVALUATIONS TO HQDA USING AKO
FORMS WHENEVER POSSIBLE. DEPLOYED UNITS HAVE THE OPTION TO EMAIL ANY
DIGITALLY-SIGNED EVALUATIONS AS .XFDL FORMAT ATTACHMENTS TO
HRC.TAGD.EVALFROMDEPLOYED@CONUS.ARMY.MIL IF AKO FORMS CANNOT BE USED AS A
METHOD OF SUBMISSION. WE NO LONGER REQUIRE DEPLOYED UNITS TO REQUEST
AUTHORIZATION TO EMAIL OERS AND NCOERS TO HQDA, HOWEVER, THE SENDER’S
DEPLOYED STATUS MUST BE CLEARLY VISIBLE (E.G. IN THE EMAIL ADDRESS) WHEN EMAILING
THE SUBMITTED REPORTS. UNITS THAT FAIL TO MAKE THE DEPLOYED STATUS CLEAR MAY
HAVE EVALUATION REPORTS REJECTED. DEPLOYED UNITS MAY ALLOW INDIVIDUALS TO INK
SIGN EVALUATIONS WHEN NEEDED.
G. OLDER EVALUATION REPORTS THAT HAVE NEVER BEEN SUBMITTED TO AND ARE NOT
VISIBLE IN ANY STATUS IN THE INTERACTIVE WEB RESPONSE SYSTEM (IWRS) ONLINE
APPLICATION MAY NOT BE CAPABLE OF BEING SUBMITTED TO HQDA USING AKO FORMS AS
MANY OF THESE FORMS HAVE INK SIGNATURES OR ARE PAPER COPIES OF EVALUATION
REPORTS WITH DIGITAL SIGNATURES. THESE EVALUATION REPORTS MUST BE MAILED TO
THE MAILING ADDRESS PROVIDED IN PARAGRAPH 3E. HRC WILL ACKNOWLEDGE RECEIPT OF
ANY DA FORMS 200 INCLUDED WITH THESE EVALUATIONS BY EMAILING SENDERS WHO
INCLUDE A CORRECT EMAIL ADDRESS WITH THE UNIT ADDRESS OR BY MAILING THEM BACK
TO THE SENDER. WHEN SUBMITTING OLD OR MISSING EVALUATION REPORTS, THERE IS NO
REQUIREMENT FOR A WRITTEN EXEMPTION.
2. EFFECTIVE 01 OCTOBER 2011, EVALUATION REPORT FORMS WITH DATES PRIOR TO 01
OCTOBER 2011 ARE DEFINED AS OLDER VERSIONS AND WERE REMOVED FROM ARMY
PUBLISHING DIRECTORATE (APD) FORMS CATALOG. IF THESE OLDER VERSIONS ARE BEING
HELD AND USED AT THE UNIT LEVEL, THEY MUST BE DELETED BY 01 DECEMBER 2011.
CURRENTLY DA FORM 67-9 VERSIONS 6.5 DATED MARCH 2006 (OER) AND DA FORM 2166-8
VERSION 6.0 DATED MARCH 2006 (NCOER 2166-8) ARE STILL ABLE TO BE SUBMITTED TO HQDA
USING AKO FORMS PORTAL. EFFECTIVE 01 DECEMBER 2011, MANDATORY USE OF
EVALUATION DA FORMS 67-9 AND 2166-8 VERSION 1.0 DATED OCTOBER 2011 WILL OCCUR.
3. THIS MILPER MESSAGE SUPERSEDES AND RESCINDS ALL PREVIOUS AUTHORIZATIONS ON
THIS TOPIC.
4. THE POINT OF CONTACT FOR THIS HEADQUARTERS IS EVALUATION POLICY, AHRC-PDV-E,
DSN 983-9019, COMMERCIAL (502) 613-9019, (E-MAIL) ADDRESS IS
HRC.TAGD.EVALPOLICY@CONUS.ARMY.MIL.