June 16, 2014
The County Commissioners’ meeting was called to order in their meeting room at 9:00am. All members were present.
(1)
A telephone call placed to Scott Nielsen, Stevens County Cattlemen’s Association regarding allotment issues and the
regional bus tour of allotments in Stevens and Ferry counties which will take place Tuesday, June 17th. K., Skoog will be
attending.
K. Skoog discussed grazing allotments and commenting.
(2)
K. Skoog reported on the Legislative Steering Committee meeting. She noted the transfer of public lands Issue Paper was
passed by the Washington State Association of Counties, and a transportation tax Issue Paper was also passed.
Other items discussed were: the Washington Counties Insurance Fund Board meeting and Counseling Services’ Chemical
Dependency program funding options, treatment and post-treatment.
(3)
Counseling Services Director Annabelle Payne and County Engineer/Risk Manager Don Ramsey discussed Counseling
Services’ damaged van. Also present was ER&R Fleet Manager Brian Egland. A. Payne noted the van does not meet
their current needs. She discussed the need for wheel-chair accessible transportation for the Developmental Disabilities
program. D. Ramsey noted the Risk Fund is self-insured for collision damage and will pay for the cost of repair to get the
vehicle back on the road. He noted that using after-market parts, the repair cost would be $6,910. A. Payne discussed a
possible DOT matching grant. B. Egland was asked to price out options and report back to the Board.
(4)
The Board recessed for lunch.
(5)
Public Works Update - Present were Public Works Director Sam Castro, D. Ramsey, Administrative Assistant Teresa
Brooks, and Temporary Engineering Assistants Christie Wendle and John Quinn. C. Wendle and J. Quinn presented a
power point regarding a grant request for Colville Resource Advisory Committee Title II funding for the West Branch
LeClerc Creek Road Bridge No. 2 Project. S. Castro noted the LeClerc Creek Bridge No. 2 is classified by Federal
Highways as a structurally deficient bridge.
S. Castro noted D. Ramsey has received notice from the Department of Fish and Wildlife regarding four fish barrier
structures within the County. Three have been removed and the fourth one is on the East Branch of LeClerc Creek.
S. Castro discussed his request to advertise for bids on maintenance rock, noting that the Washington Department of
Transportation is performing road maintenance work along Highway 211 and a contractor will be mobilizing a rock crusher
into the county for the DOT project. S. Castro discussed the need for maintenance rock on several county projects. He
will report back to the Board on funding sources within Roads and ER&R.
(6)
Prosecuting Attorney Tom Metzger provided a legal update. The Youth Emergency Service grant amendment was
discussed.
Commissioners’ Minutes, June 16, 2014 Initial _____ Page 1 of 5
(7)
Executive Session – An executive session was requested by Human Resources Coordinator Shelly Stafford regarding
collective bargaining pursuant to RCW 42.30.140(4)(a) for ten minutes from 2:50 p.m. to 3:00 p.m.
(8)
Public Hearing – Removal of a portion of Rocky Creek Road in the Colville National Forest from the County Road
Maintenance System and adding a portion of Mill Creek Road to the County Road Maintenance System and designating
the remainder as a County Recreational Road. Present were: D. Ramsey, S. Castro, Forest District Ranger Gayne Sears,
Rick Larson, C. Wendle and J. Quinn. Also present was Civil Engineer Doug Bladek from the Colville National Forest
Supervisor’s Office. The hearing was opened and the notice was read. D. Ramsey discussed the land swap and a power
point presentation was presented.by C. Wendle. Public comment was received from G. Sears and D. Bladek regarding an
environmental analysis and a possible option for an alternate route from Highway 20 which would have the same access
and timber haul opportunity needed for that area. It was noted there is a potential construction costs would be less for the
alternate route. The hearing was closed.
(9)
G. Sears provided a Forest Service update. Also present was R. Larson. S. Kiss discussed winter recreation snow
plowing needs on the following roads/sites: Sullivan Creek Road to the Campground Entrance and possibly to the boat
launch; Noisy Creek Campground Road possibly to the boat launch; Harvey Creek Road to the parking area at the gravel
pit; and the short parking area at the junction of Dry Canyon/Paupac Road & Sullivan Lake Road. Also discussed was
Hanks Butte Road past the school bus turn-out. G. Sears will prepare a draft Memorandum of Understanding between the
Forest Service and the County and will provide it to the Board at her next update. Also discussed were parking and day
use fees.
K. Skoog asked for timeline clarification on the LeClerc Creek allotment. G. Sears noted stated the comment period has
closed. She discussed preparation of a new alternative. The potential significant impact to bull trout habitat was the
trigger for the Environmental Impact Statement.
(10)
Motion was made by S. Kiss to continue the meeting to June 17, 2014. Motion was seconded by M. Manus. Motion
carried.
June 17, 2014
(11)
The meeting was resumed. K. Skoog was excused to attend the allotment tour in Stevens and Ferry counties.
(12
Bid Opening - 2014 Pavement Striping Services. Present were S. Castro, D. Ramsey, Engineering Technician Tom
McCaffrey. The hearing was opened and the notice of publication was read. The bids were opened and read. Four bids
were received. The hearing was closed. D. Ramsey requested time to review the bids. He will come before the Board
later today with a recommendation.
(13)
S Castro discussed the Jail freezer bid, noting there were two bids received in the amounts of $14,220.13 and $9,259.70.
He recommended awarding the contract to the lowest bidder which was American Cooler Technologies. Motion was made
by M. Manus to approve the award to American Cooler Technologies. Motion was seconded by S. Kiss. Motion carried.
(14)
Commissioners’ Minutes, June 16, 2014 Initial _____ Page 2 of 5
D. Ramsey requested approval to purchase a replacement for the stolen 2010 Ford pick-up. The purchase would be made
under the State Contract from Legacy Ford in Pasco, Washington. The vehicle would be a 2014 F-150 4-WD Ford pickup
in the amount of $21,576, plus tax. Motion was made by M. Manus to approve the request to purchase. Motion was
seconded by S. Kiss. Motion carried.
(15)
Auditor Marianne Nichols, S. Castro, T. Brooks and S. Stafford were present to discuss the operation of the security
system in the County Courthouse.
(16)
M. Nichols requested approval to advertise and hire a Mail Clerk. She noted the position will be changed for each carrier
to work two weeks on and two weeks off. Motion was made by M. Manus to approve the request to advertise & hire
pending successful pre-employment requirements. Motion was seconded by S. Kiss. Motion carried.
(17)
S. Castro recommended the award of the road striping bid to Road Products, Inc. for the amount of $141,104.50 Motion
was made by M. Manus to approve the bid award. Motion was seconded by S. Kiss. Motion carried.
(18)
S. Castro, T. Brooks and D. Ramsey discussed funding sources for a rock crush. Also present was M. Nichols and Data
Processing Coordinator Jill Shacklett. ER&R and Roads have partial funding available. It was discussed using some
Timber Fund dollars also. Public Works will move forward with advertising the accepting of bids for a rock crush.
(19)
Motion was made by M. Manus to back-fill $75,000 from the Timber fund to Roads for a rock crush. Motion was seconded
by S. Kiss. Motion was tabled for discussion next week.
(20)
District Court Judge Phil Van De Veer, Probation Officer Scott Cornwell, Deputy Prosecutor Dolly Hunt, and A. Payne were
present to discuss the Court’s referral program to Counseling Services’ Chemical Dependency program and the possible
loss of state and federal funding for that program. Judge Van de Veer stated prompt treatment reduces the likelihood of a
probationer committing a subsequent DUI or other crime and noted this program monitors compliance and promptly
notifies the Court of any positive drug or alcohol tests or other treatment problems, allowing the court to promptly intervene
which also promotes public safety. The end result is reduced recitivism. D. Hunt and S. Cornwell emphasized the benefit
of the local Chemical Dependency program. Judge Van de Veer noted the reduction in funding is an unintended
consequence of the Affordable Care Act. A. Payne noted all Chemical Dependency reserves will be gone by the end of
this month. The utilization of the one-tenth of one percent tax for funding of the Chemical Dependency program was
discussed.
(21)
The Board recessed for lunch.
(22)
Executive Session- The Board requested an executive session to discuss performance of a public employee pursuant to
RCW 42.30.110(1)(g) for the purpose of the annual performance evaluation for S. Stafford for 60 minutes from 1:30 p.m. to
2:30 p.m.
(23)
Commissioners’ Minutes, June 16, 2014 Initial _____ Page 3 of 5
Executive Session- The Board requested an executive session to discuss performance of a public employee pursuant to
RCW 42.30.110(1)(g). for the purpose of the annual performance evaluation for E. Braun for 60 minutes from 2:30 p.m. to
3:30 p.m.
(24)
County Extension Director/4-H Youth Development Agent Mike Jensen provided an update on the Agricultural Program
Coordinator position reduction of time for the County and part-time with the Tribal grant. He noted this would free up
almost $22,000 for a half-time Extension Volunteer Coordinator position, with $6,000 from the WSU that would pay for
benefits.
M. Jensen provided an update on the Know Your Community Volunteer Fair which takes place June 21st with twenty-two
organization attending.
(25)
Consent Agenda - Motion was made by M. Manus to approve the Consent Agenda. Motion was seconded by S. Kiss.
Motion carried. The Consent Agenda includes today’s Agenda, the minutes of the Board’s June 9, 2014 meeting and the
following items:
Investment Earnings: $2,253.80
Payroll Change Notices:
Sheriff - Corrections:
Jeffrey C. Nichols, Corrections Officer, $2946.61, Step 1, Effective 06/16/2014
Morgan Johnson, Corrections Officer, $2946.61, Step 1, Effective 07/01/2014
2013 Year-End Inventory
Application for Advance Travel: Deputy Jerry Dobson, School Resource Officer Training, Tukwilla, July 6-12,
2014, $405.00
Agreement Amending the Current FY 2012 Homeland Security Grant
AGREEMENT NO. 2014-36 COMMISSIONERS’ RECORDING
Contract Amendment for Mental Health Services-Mental Health Block Grant (Spokane County Regional Support
Network)
CONTRACT NO. 2014-14 COMMISSIONERS’ RECORDING
(26)
Correspondence Sent:
Resource Advisory Committee-West Branch LeClerc Bridge #2 Replacement Project Support
(27)
Correspondence Received (Non-Electronic)
6.16 Washington State Liquor Control Board-Liquor License Renewal Application for Store ‘N More, 5682 Highway 211,
Newport
6.17 Washington State Liquor Control Board-Liquor License Approval – Grocery Store-Beer/Wine, The Boat Launch
Convenience Store, 802 South Shore Diamond Road #A
6.18 Washington State Office of Financial Management-April 1, 2014 Population Estimates
6.19 Will B Fund.Org.–Crisis Intervention Fact Sheet
Commissioners’ Minutes, June 16, 2014 Initial _____ Page 4 of 5
(28)
As of this date the Board approved for payment the following vouchers as listed and made available by the Auditor's Office:
Salary and Claim
Current Expense
$ 295,884.91
Counseling Services
$ 57,396.94
Crime Victims
$
227.79
Park
$
779.56
Law Library
$
223.80
Homeless Program/2163
$ 5,679.35
Emergency 911 Communications
$ 6,931.58
Public Facilities
$ 2,533.09
Solid Waste
$ 6,472.39
IT Services
$ 12,040.32
IT Fund
$ 9,287.63
Road
$ 86,637.15
Sheriff’s Trust
$
684.00
TOTAL:
$ 484,778.51
(29)
Motion to adjourn was made by S. Kiss. Motion was seconded by M. Manus. Motion carried.
ATTEST: s/________________________________ APPROVED: s/__________________________________
Clerk of the Board
Chair of the Board
Commissioners’ Minutes, June 16, 2014 Initial _____ Page 5 of 5