Web-based CV System 11/02 A GFP member is interested in finding out if any schools have developed a web-based CV system for their academic staff. The academic staff at this member's institution are often asked to send information about themselves and their careers to other offices, granting agencies and institutions. Additionally, their departments report that they are constantly required to gather data about their faculty members for reporting purposes (i.e. external reviews, accreditation, credentialing etc.). The envisioned Web-based CV system would store the information in a database with secure access through the Web, for the purpose of keeping the information up-to-date and formatting specific versions of their CV's (or whatever document is requested) simply by extracting data from the database instead of having to re-create a new document for each request using a much more manual process. Contact Tony Windebank School Mayo Reply We began work with similar goals about 3 years ago. We wanted to have a system that would be open-access to all faculty and that would allow you to access areas such as: 1) A C.V. formatted for individual purposes (e.g. NIH Biosketch, Foundations, etc) 2) Information about who might be working in related areas within the Mayo system (e.g. who is working on the drug Suramin, or who is using drosophilae model systems) 3) Information about who has funding from particular sources. (e.g. who has funding from the Muscular Dystrophy Association, American Heart, etc) 4) Who is interested in teaching particular areas (e.g. EBM) 5) Who has expertise in specific teaching methodologies (e.g. Problembased learning, etc) and a variety of other academic questions. The principles of what is appropriate to keep private and what can be shared and open access that are mentioned in the enquiry below were key elements. We were unable to identify a commercially available system so we ended up building our own. We are just about to launch this "home-grown", webbased system. It is called REAIMS (Research and Education Academic Information Management System). If the GFP member were interested in contacting me directly, I could put them in touch with the team at Mayo who has been working on this. I know our system is not mature enough to be shared yet; but I also know they are very to discuss the pros and cons of going it alone. I hope at some point in the future we will have a system that works well enough to be shared or licensed to other institutions. Corey Shaw U Nebraska Robert Klocke SUNY/Buffalo I actually have a friend who has developed a little tool that does exactly this. He is an independent consultant type. Let me know if the member wants to have the contact info. We have developed such a system at the University at Buffalo in the last year. The initial input is somewhat daunting. Publications can be inputted from Medline, but not all publications such as reviews and book chapters are on Medline. In an effort to achieve consistency, there is some difficulty in entering non-standard items. The main difficulty is getting faculty to go through the initial work of entering the CV. Once it is done, updating is relatively painless. Susan Zuger Creighton U Neal Cohen UC San Francisco We have just recently implemented such a module as a component of our online Mission-Based Management System. Our system is Unix (FreeBSD) with a MYSQL database. Programming was done in Perl. It is a secure site accessible to all faculty and authorized staff (24/7). In conjunction with the CV component, we also offer an "Annual Profile" component, which is used to reflect activity related to 1 year at a time. If there are any specific type questions, I would be happy to help. I understand the UC Davis is developing such a system. We would like to, but the budget constraints are delaying the project. Doreen Franke UC Davis We are in the process of developing this system for the School of Medicine, and the School of Veterinary Medicine. The point person on this project is Linda Bullard from the School of Medicine. Cynthia Best U of Utah Here at the University of Utah we are in the process of developing an electronic CV system as part of our Mission-Based Management initiative. We intend it to function in all the areas you described in your e-mail. I would be very interested in talking with other schools working on similar projects. Gerry Stover Marshall U We are looking into a credentialing program, which has this function along with the capabilities to perform provider enrollment for insurance/track medical malpractice issues/etc. The two programs we have reviewed are: 1. Symed – PowerPoint (attached to the email) 2. http://www.morriseyonline.com We are still reviewing programs. We are working on one. Olan Nugent U of Arkansas Manuel Martinez Maldonado Ponce SOM We are in the planning process for this. Ken Wilczek Johns Hopkins U We don't have such a system; our faculty would consider it as institutional intrusion!