Maintenance Contract - Department of Water Affairs

DEPARTMENT OF WATER AFFAIRS AND FORESTRY

DIRECTORATE: MECHANICAL AND ELECTRICAL ENGINEERING

MAINTENANCE, REPAIR AND REFURBISHMENT OF MAJOR MECHANICAL AND

ELECTRICAL PLANT AND MACHINERY

TENDER WF 7370

SCOPE

This tender makes provision for:

___________________________________________________________

A two-year contract for the refurbishment, upgrade, maintenance and project/contract/Contractor supervision of mechanical and electrical installations and equipment associated with the Department of

Water Affairs and Forestry installations in the Kwazulu-Natal Region. The service to be provided shall be deemed to include preventative maintenance, condition monitoring and emergency repairs. The

Contractor will have substantial capacity and facilities to handle all the equipment listed in Part 3

Section 2: Equipment Description. Sub-contractors may be appointed for specialised activities, subject to the approval of the Engineer. All services tendered on must be ISO 9002 quality listed.

___________________________________________________________

COMPILED BY: DIRECTORATE: MECHANICAL AND ELECTRICAL ENGINEERING

RESIDENSIE 309

185 SCHOEMAN STREET

PRETORIA

0001





TENDER WF 7370

GENERAL INDEX

LEGAL REQUIREMENTS PART 1

PART 2

PART 3

PART 4

PART 5

PART 6

STANDARD TECHNICAL SPECIFICATION

PROJECT SPECIFICATION

TECHNICAL SCHEDULES

PRICE SCHEDULES

FORMS





TENDER WF 7370

PART 1: LEGAL REQUIREMENTS

KWAZULU-NATAL TENDER WF 7370

PAGE 1





TENDER WF 7370

PART 1: LEGAL REQUIREMENTS

SECTION 1: SITE INSPECTION

SECTION 2: INSTRUCTIONS TO TENDERERS

ST 6 - IMPORTANT CONDITIONS

SECTION 3: CONDITIONS OF CONTRACT

SECTION 4: SPECIAL CONDITIONS OF CONTRACT


PAGE 2





TENDER WF 7370

PART 1: SECTION 1: SITE INSPECTION


PAGE 3

PART 1: SECTION 1 SITE INSPECTION

1.1

NOTICE OF SITE INSPECTION

Tenderers will be invited to quote against a specific installation at the Grootdraai Dam site.

Tenderers are therefore invited to the site inspection visit at which time they will be given specific instructions and will be allowed to examine each item listed in the tender schedules.

1.2

SITE INSPECTION DATE

The date and time of the site visit was published in the Government Gazette along with the advertisement for this tender. Should there be any queries as to how to get to the site please contact C. Stehle on (012) 336-8617.


PAGE 4

PART 1: SECTION 1

1.3 SITE INSPECTION CERTIFICATE

This is to certify that I,

Representative of (Tenderer)

Of (address)

Telephone No:

SITE INSPECTION

In the company of (Engineer)

Visited the site on

Having previously studied the documents, I carefully examined the site and equipment. I have made myself familiar with all the equipment likely to influence the work and the cost thereof.

I further certify that I am satisfied with the description of the work and the explanations given by the

Engineer and I understand perfectly the work to be done, as specified and implied, in the execution of this

Contract.

Signed on behalf of the Tenderer

Engineer

Witness


PAGE 5





TENDER WF 7370

PART 1: SECTION 2: INSTRUCTIONS TO TENDERERS


PAGE 6





TENDER WF 7370

PART 1: SECTION 2: INSTRUCTIONS TO TENDERERS

HEADING

INDEX

7.

8.

9.

5.

6.

3.

4.

CLAUSE

1.

2.

CONFIDENTIALITY OF TENDER DOCUMENTS

ISSUE OF DOCUMENTS

ADDITIONAL INFORMATION

CONDITIONS OF CONTRACT

GENERAL REQUIREMENTS

PREFERENCE FOR GOODS MADE OR ASSEMBLED

LOCALLY

SIGNATURES

SUBMISSION

ADJUDICATION


PAGE 7

JB/10002706.AE/P1S2

REPUBLIC OF SOUTH AFRICA INSTRUCTIONS TO TENDERERS

2.


1. All recipients of these tender documents, whether they submit a Tender or not, shall treat the details of the documents as PRIVATE AND CONFIDENTIAL.

ISSUE OF DOCUMENTS

Complete sets of tender documents with drawings are issued to each Tenderer against a deposit (if required) of the amount stated in these documents. This deposit shall be paid when making application for the documents from the

Director-General, Tender Section, Department of Water Affairs and Forestry, Room 26, Aquila Building, 157

Schoeman Street, Pretoria, or Private Bag X313, Pretoria 0001.

All payments and deposits shall be made in the currency of the Republic of South Africa and cheques shall be made payable to the Director-General: Water Affairs and Forestry, who shall be entitled to cash any cheque.

The tender deposit is refundable within two months of the closing date of tender solely on condition that a bona fide

Tender is submitted or all documents are returned to the above address in an unspoiled condition on or before the closing date for tender offers.

Any amendments to published tender documents will be forwarded by certified mail only to those Tenderers who requested tender documents from the Department. Tenderers shall indicate in the space provided on the Appendix to

Form of Tender which, if any, amendments they have received.

3.

3.1

ADDITIONAL INFORMATION

Tenderers are referred to State Tender Board Form ST 36 - "General Conditions and Procedures" - obtainable from the office of the Chief Director: Procurement Administration, Private Bag X49, Pretoria, 0001, and which shall be regarded as an integral part of these tender documents.

The conditions contained in Form ST 36 shall apply unless they are in conflict with any portion of the Instructions to

Tenderers, Conditions of Contract, Specifications, Appendices, Annexures, and Schedules of this enquiry document, in which case this enquiry document shall take precedence.

Tenderers are also referred to the Departmental General Conditions of Contract as more fully explained under

"CONDITIONS OF CONTRACT".

3.2 Tenderers shall acquaint themselves with the nature of the Site, rail facilities and road conditions and with all conditions and circumstances that may affect their Tenders, and shall be deemed to have knowledge thereof.

If an official site inspection is to be held, it will be specified in the Project Specification, and the site inspection certificate included in these documents shall be completed.

3.3 If any additional information is required as to the interpretation of any part of this enquiry, immediate application should be made to the Engineer.

4.

4.1

CONDITIONS OF CONTRACT

All Tenderers shall be deemed to have waived, renounced and abandoned any conditions printed or written upon any stationery used by them for the purpose of or in connection with the submission of tenders which are in conflict with the conditions laid down in the Tender Documents.

4.2 No alteration, amendment or variation of the Conditions of Contract will be permitted and, in the event of any such alterations, amendments or variations being stipulated as a Condition of Tender by the Tenderer, the Tender will be rendered invalid and will not be considered.

4.3 Tenderers shall comply strictly with the Conditions of Contract, Enquiry Specification, Appendices, Annexures,

Schedules and Forms forming this enquiry document. Tenders which, in the opinion of the Employer, do not so comply will not be considered in the selection of the successful Tenderer.

M/E ENG/95/11/03/IT/mb/2331S/(1)


PAGE 8

INSTRUCTIONS TO TENDERERS

4.4 Any Tenderer who has duly submitted an offer which in all respects complies with the Specification may, at his own initiative, also submit an ALTERNATIVE OFFER at the same time or any time prior to the closing time of tenders.

Provided that the Tenderer's offer to specification is acceptable to the State Tender Board in every respect, his alternative offer may also be considered for purposes of the award of the Contract. Any deviation from specification or alternative condition of tender must be clearly stated and any saving or additional expenditure for the State brought about by each deviation or alternative proposal must be quantified in the tender documents.

If a Tenderer wishes to submit alternative tenders, two separate complete sets of Schedules, Forms, etc., shall be filled in and submitted in respect of each alternative Tender, clearly marked "Alternative A" or "Alternative B" etc.

Details of all departures from, or modifications to the Specification, in the case of alternative Tenders, shall be clearly stated in Annexure A.

5.

5.1

GENERAL REQUIREMENTS

Wherever required the Tenderer shall state all statutory costs included in his tender price. The Contract will not be exempt from ruling Value Added Tax.

Tenderers shall allow in their Tenders for all labour, materials, machinery and everything necessary for the execution and completion of the Contract in accordance with the Tender Documents. No alteration may be made in the Form of

Tender, Price Schedules or other documents, and the Tender will be deemed to comply entirely with the terms of the documents.

An addition to the Price Schedules is permissible to cover any item which the Tenderer regards as technically essential and which he considers has otherwise been omitted from the Schedule. Full technical details shall be given in a covering letter.

5.2 The Tenderer shall give details in the Annexure to Price Schedules of all importing costs on which the Contract Price is based together with a schedule of importing charges and rates of exchange ruling at the date of tender.

5.3 Tenderers may submit with their Tender a statement of work previously carried out by them, to facilitate the adjudication of the Tender, by completing Annexure B.

5.4 Tenderers shall submit with their Tenders the names and addresses of the principal Subcontractors which they propose to employ and the section of the Works on which they would be employed by completing Annexure C.

5.5 Notwithstanding any information that may be contained in any covering letter, Maker's specification, technical literature, or other documents accompanying the Tender, the attached Schedules shall be completed in full at the time of tendering.

All spaces in the State Tender Board Forms and other Annexures shall be completed in full. The Price Schedules annexed shall be fully priced out and the summary thereof filled in on the Tender Form.

The Form of Agreement, Form of Performance Bond and Form of Manufacture Payment Bond are NOT to be completed at the time of tendering.

The tender documents shall NOT be separated in any way nor shall any pages be detached from the original documents.

5.6 Tenderers shall submit with their Tenders an outline program of works on the Appendix to Form of Tender. Within 4 weeks of receipt of order, the successful Tenderer shall submit a detailed Program of W orks.

5.7 The tender offer shall comprise two copies of the following:

5.7.1 Tenderer's covering letter, if any, otherwise Tenderer's name and address.

5.7.2 All data sheets, illustrative literature and Tenderer's drawings as required by these tender documents.

5.7.3 These tender documents, duly completed in full and signed as required in clause 7 of these instructions.

5.7.4 For administrative purposes, Tenderers are requested to photostat their completed FORM OF TENDER and enclose the loose copy inside the front cover of their tender document.

M/E ENG/94/08/08/IT/mb/2331S/(2)


PAGE 9

6.

6.1

PREFERENCE FOR GOODS MANUFACTURED OR ASSEMBLED LOCALLY


Tenderers are required to state, in the appropriate Price Schedules; the value of plant, equipment or components manufactured in South Africa to enable the relevant preference for locally manufactured goods to be allowed, in the adjudication of Tenders. Unless this information is correctly given no preference for local manufacture will be allowed.

6.2

6.3

The Tenderer shall complete and sign the appropriate Affidavits on the Preference Certificate, Form ST 11.

Tenderers desirous of claiming preference for goods manufactured or assembled in the Republic of South Africa shall correctly complete and sign the Preference Statement following after Form ST 11 or no preference will be allowed.

Each item as referred to in the Price Schedule shall be calculated separately. Where no preference is claimed, the word 'nil' shall be inserted in the last column.

7.

7.1

SIGNATURES

The Tender shall be signed on the Form of Tender, Form ST8, Form ST11 and wherever else indicated on the forms annexed hereto with all blanks in the Tender, Appendices, Annexures and Schedules filled in.

7.2 The Tender, if by an individual, shall be signed by that individual or by someone on his behalf duly authorised thereto and proof of such authority must be produced. If the Tender is by a company it shall be signed by a person or persons duly authorised thereto by a Resolution of a Board of Directors, a copy of which Resolution, duly certified by the

Chairman of the Company shall be submitted with the tender documents. If the Tender is submitted by a joint venture of more than one person and/or companies and/or firms it shall be accompanied by the following:

7.2.1 The original or a notarially certified copy of the original document under which such joint venture was constituted which must define precisely inter alia the conditions under which the joint venture will function, its period of duration and the participation of the several constituent persons and/or companies and/or firms.

7.2.2 A certificate signed by or on behalf of each participating person and/or company and/or firm authorising the person who signed the Tender to do so.

8.

8.1

SUBMISSION

The tender offer shall be submitted as follows:

8.1.1 The original Tender, together with all accompanying letters and literature, shall be sealed in an envelope endorsed with the title and tender number stated on the front cover of these documents and marked:

"Original Tender".

The name of the Tenderer shall be clearly shown.

8.1.2 The duplicate copy of the Tender (if required) shall be sealed in a separate envelope together with duplicate copies of accompanying letters and literature and endorsed with the title and tender number stated on the front cover of these documents and marked:

"Duplicate of Original Tender".

8.3


8.1.3 Both the "original" and "duplicate" copies of the Tender, each in their separate sealed envelopes shall be placed in a single sealed envelope endorsed with the title and tender number stated on the front cover of these documents.

8.2


Tenders in duplicate, sealed and endorsed as above will be received by the Chief Director up to 11:00 on the due date and address as stated on the front cover of these documents.

The additional copy of the Tender Documents may be retained by the Tenderer for his records.

M/E ENG/94/08/08/IT/mb/2331S/(3)


PAGE 10

8.4


Tenders by telegraph or fax will not be accepted. Late Tenders will be rejected.

NOTE: Tenderers are strongly advised to deliver Tenders well before the deadline, as under NO CIRCUMSTANCES will any late Tender be accepted.

9.

9.1

ADJUDICATION

Tenders shall hold good and remain valid for acceptance for a period of 90 days commencing as from the closing time and date for tender offers.

9.2 The Employer reserves the right to adjust any arithmetical or other patent errors in the Tender. Any adjustments in this respect made by the Engineer to the Tender will be communicated to the Tenderer prior to the acceptance of the

Tender.

9.3 The Employer does not bind himself to accept the lowest or any Tender nor to assign any reason for the rejection of a

Tender and may if he so desires divide the Contract between any two or more Tenderers and will not be held liable for any expense incurred in submitting Tenders.

9.4 Tenders, where the prices tendered for erection and site testing are less than 2/3 the average of the comparative tendered prices of the remaining Tenders for the same item, will be rejected.

9.5 The Tenderer shall, within 7 days from the date on which he was requested to do so, submit a full report on his financial standing from his banker. The State Tender Board may, in its discretion, and subject to the provisions of

Section 4(1)(d) of the State Tender Board Act, 1968 - Act 86 of 1968, condone any failure to comply with the foregoing condition.

The Department also reserves the right to approach the Tenderer's banker or guarantor(s) as indicated in the tender document, with a view to ascertaining whether the required guarantee will be furnished.

M/E ENG/94/08/08/IT/mb/2331S/(4)


PAGE 11





TENDER WF 7370

PART 1: SECTION 3: CONDITIONS OF CONTRACT


PAGE 12

JB/10002706.AE/P1S32

REPUBLIC OF SOUTH AFRICA CONDITIONS OF CONTRACT

Note:


The Contract shall be governed by the "General Conditions of Contract for use in connection with Electrical and Mechanical

Works - 1975" of the Department of Water Affairs and Forestry, as revised in 1980, pages 1 through 22.

The State Tender Board's General Conditions and Procedures (ST 36) shall apply, unless otherwise stipulated under these

General Conditions of Contract and the Special Conditions of Contract.

These documents are available for inspection at the offices of the Department of Water Affairs and Forestry in Pretoria.

If requested, a copy of these documents will be supplied free of charge to the successful Tenderer.

The only variations from these General Conditions of Contract shall be as given in the following Special Conditions of Contra ct.

For ease of reference, both the General Conditions of Contract and the Special Conditions of Contract have been included in the following index. for "Department or Minister of Environment Affairs" or "Department or Minister of Water Affairs, Forestry and

Environmental Conservation" read:

"DEPARTMENT OF WATER AFFAIRS AND FORESTRY" and

"CABINET MINISTER WHO HOLDS THE PORTFOLIO OF WATER AFFAIRS" for "Factories, Machinery and Building Work Act (Act 22 of 1941)" read: "Occupational Health and Safety Act (Act 85 of 1993)" for "Factories Act" read: Safety Act"

M/E ENG/94/08/08/GC/mb/2331S/(23)


PAGE 13

JB/10002706.AE/P1S33

REPUBLIC OF SOUTH AFRICA


INDEX TO CONDITIONS OF CONTRACT

Clause General

Conditions

DEFINITIONS AND INTERPRETATIONS

1.(1) Definitions ....................................................................................1

1.(1)(c)

1.(2)

"Engineer" .................................................................................... 23

Singular and plural .......................................................................1

Special conditions

1.(3) Marginal headings and notes ....................................................... 1

DUTIES AND POWERS OF ENGINEER

2.(1) Duties and Powers of Engineer .................................................... 1

DUTIES AND POWERS OF ENGINEER'S REPRESENTATIVE

3.(1)

3.(2)

Duties and Powers of Engineer's Representative ........................ 2

Emergency Powers of Engineer's Representative ....................... 2

ASSIGNMENT, TRANSFER AND SUBLETTING

4.(1) Assignment and Transfer ............................................................. 2

4.(2)

4.(3)

Subletting .....................................................................................2

Subletting ..................................................................................... 23

EXTENT OF CONTRACT

5.(1) Extent of contract ......................................................................... 2

11.(1)

12.(1)

12.(2)

12.(3)

12.(4)

12.(5)

12.(6)

12.(7)

12.(8)

13.(1)

14.(1)

14.(2)

14.(3)

CONTRACT DOCUMENTS

6.(1) Documents mutually explanatory ................................................. 2

6.(2)

6.(3)

6.(4)

7.(1)

Alterations, amendments or variations ........................................

Ruling Language .......................................................................... 23, 32

Details of contract confidential ....................................................

Custody of Drawings .................................................................... 3

7.(2)

8.(1)

One copy of drawings to be kept on Site ..................................... 3

Further drawings and instructions ................................................ 3

GENERAL OBLIGATIONS

9.(1) Contract Agreement ..................................................................... 3

10.(1) Performance Bond ....................................................................... 3

Inspection of Site .......................................................................... 3

Sufficiency of Tender .................................................................... 3

Adverse physical conditions and artificial obstructions ................ 3

Data and information .................................................................... 4

Quotation or estimate ................................................................... 4

Investigation by Engineer ............................................................. 4

Return of Costs ............................................................................ 4

Return of Costs ............................................................................. 4

Further notices .............................................................................. 4

Work to be to satisfaction of Engineer .......................................... 4

Programme to be furnished .......................................................... 5

Further information ....................................................................... 5

Contractor's responsibilities for programme ................................. 5

23

23

23, 32

14.(4)

15.(1)

16.(1)

17.(1)

18.(1)

19.(1)

19.(2)

20.(1)

21.(1)

21.(2)

22.(1)

22.(2)

Programme of Works .................................................................... 23

Contractor's superintendence ....................................................... 5

Removal of workmen .................................................................... 5

Setting out .................................................................................... 5

Watching, lighting and security .................................................... 5

Care of Works ............................................................................. 5

Excepted risks .............................................................................. 6

Insurance of Works etc. ................................................................ 6

Damage to persons and property ................................................. 6

Indemnity by Employer ................................................................. 6

Third Party Insurance ................................................................... 6

Minimum amount of Third Party Insurance ................................... 6

M/E ENG/94/08/08/IC/mb/2331S/(24)


PAGE 14

JB/10002706.AE/P1S34


Clause

22.(3)

23.(1)

General

Conditions

Accidents to be reported .............................................................. 7

Accident or injury to workmen ...................................................... 7

23.(2)

24.(1)

24.(2)

24.(3)

25.(1)

25.(2)

26.(1)

Insurance against accident, etc., to workmen .............................. 7

Remedy on Contractor's failure to insure ..................................... 7

Contractor to notify insurers ......................................................... 7

Contractor to notify Engineer ........................................................ 7

Giving of notices and payment of fees ......................................... 7

Government regulations ...............................................................

Fossils etc. ................................................................................... 7

27.(1)

28.(1)

29.(1)

29.(2)

29.(3)

30.(1)

31.(1)

32.(1)

32.(2)

LABOUR

33.(1)(a)

33.(1)(b)

Patent rights and royalties ............................................................ 8

Interference with streams, traffic and adjoining properties ........... 8

Extraordinary traffic ...................................................................... 8

Special loads ................................................................................ 8

Settlement of extraordinary traffic claims ..................................... 8

Facilities for other Contractors ..................................................... 8

Supply of Plant, materials and labour .......................................... 8

Site to be kept clear of obstruction .............................................. 8

Clearance of Site on completion .................................................. 9

33.(1)(c)

33.(1)(d)

33.(1)(e)

33.(2)

34.(1)

Rates of Wages ........................................................................... 9

Hours and conditions of labour .................................................... 9

Enticement of Staff ....................................................................... 24

Employees ................................................................................... 24

Foreign Employees .....................................................................

Accommodation and care of employees .....................................

Returns of labour etc. ..................................................................

9

9

MATERIALS AND WORKMANSHIP

35.(1) Quality of materials and workmanship and tests ......................... 9

35.(2)

35.(3)

Cost of samples ........................................................................... 9

Cost of tests ................................................................................. 9

35.(4)

35.(5)(a)

35.(5)(b)

Costs of tests not provided for etc. .............................................. 9

Notice of tests ..............................................................................

Inspection and testing during manufacture ..................................

41.(1)

41.(2)

41.(3)

41.(4)

42.(1)

42.(2)

43.(1)

43.(2)

44.(1)

45.(1)

46.(1)

35.(5)(c)

35.(5)(d)

35.(5)(e)

36.(1)

37.(1)

37.(2)

38.(1)

Validity of inspections and tests ..................................................

Acceptance Tests ........................................................................

Test certificates ...........................................................................

Access to Site ............................................................................. 10

Examination of work before covering up ..................................... 10

Uncovering, making openings and searching ............................. 10

Removal of improper work and materials .................................... 10

38.(2)

39.(1)

39.(2)

Default of Contractor in compliance ............................................ 10

Suspension or alteration of order of work .................................... 10

Suspension lasting more than 90 days ........................................ 10

COMMENCEMENT TIME AND DELAYS

40.(1) Commencement of Work ............................................................. 11

Possession of Site and delays attributable to the Employer ........ 11

Use of land .................................................................................. 11

Rights of access etc. ................................................................... 11

Advertisement prohibited .............................................................

Time for completion ..................................................................... 11

Date of receipt of orders .............................................................. 11

Extension of time for completion .................................................. 11

Extension for delays ....................................................................

Night, Sunday and holiday work .................................................. 11

Rate of progress .......................................................................... 12

Penalty for delay (deleted) ........................................................... 12

M/E ENG/94/08/08/IC/mb/2331S/(25)

Special

Conditions

32

23

24

24

24

24

24

24

32

25

25

32

25


PAGE 15

JB/10002706.AE/P1S35


Clause

46.(1) Penalty for delay ..........................................................................

General

Conditions

46.(2)

46.(3)

47.(1)

Reduction of penalty .................................................................... 12

Penalty for progress delays .........................................................

Certificate of completion of works ................................................ 12

47.(2)

47.(3)

Employer's power to take over completed portions of Works ...... 12

Certificate of Commissioning .......................................................

MAINTENANCE AND DEFECTS

48.(1)

48.(2)

8.(3)

48.(4)

48.(5)

49.(1)

Definition of "Period of Maintenance" .......................................... 12

Execution of work or repair etc. ................................................... 13

Cost of execution of work or repair etc. ....................................... 13

Remedy on Contractor's failure to carry out work required ......... 13

Temporary reinstatement ............................................................ 13

Contractor to search .................................................................... 13

50.(1)

50.(2)

50.(3)

Spare parts price list .................................................................... 13

Spare parts contract .................................................................... 14

Certain spare parts included in the contract ................................

50.(4)

50.(5)

Availability of regular replacements .............................................

Repair and overhaul ....................................................................

ALTERATIONS, ADDITIONS AND OMISSIONS

51.(1)

51.(2)

52.(1)

52.(2)

52.(3)

52.(4)

Variations .................................................................................... 14

Orders for variations to be in writing ........................................... 14

Valuation of variations ................................................................ 14

Authority of Engineer to fix rates ................................................ 14

Failure to agree .......................................................................... 14

Daywork ..................................................................................... 15

53.(1)

54.(1)

Claims ........................................................................................ 15

Variations exceeding 15 per cent ............................................... 15

PROPERTY IN MATERIALS AND PLANT

55.(1)

55.(2)

55.(3)

Plant etc., the property of the Employer - Definitions .................

Vesting of certain plant ...............................................................

Ownership of hired and hire purchase plant ...............................

15

15

15

55.(4)

55.(5)

55.(6)

55.(7)

55.(8)

55.(9)

Hire purchase payments by Employer ........................................

Irremovability of certain plant etc. ...............................................

Revesting and removal of plant ..................................................

15

16

16

Liability for loss or damage to plant ............................................ 16

Incorporation of clause in subcontracts ...................................... 16

No approval by vesting ............................................................... 16

CUSTOMS AND OTHER DUTIES

56.(1) Payment of Customs and other charges ..................................... 16

56.(2) Rates and prices to include all charges ...................................... 16

MEASUREMENT

57.(1) Quantities .................................................................................... 16

58.(1)

59.(1)

Works to be measured or assessed ............................................ 17

Method of measurement or assessment ..................................... 17

PROVISIONAL AND PRIME COST SUMS

60.(1) Provisional Sums ......................................................................... 17

60.(2)

60.(3)

Prime cost sums .......................................................................... 17

Use of provisional, prime cost and contingency items ................ 17

60.(4)

60.(5)

61.(1)

Production of vouchers etc. ........................................................

Assignment of Subcontractor's obligations .................................

Nominated Subcontractors .........................................................

17

17

17

61.(2) Payment to nominated Subcontractors .......................................

M/E ENG/94/08/08/IC/mb/2331S/(26)

18

Special

Conditions

25

26

26

32

26

26

26

32


PAGE 16

JB/10002706.AE/P1S36


Clause General

Conditions

STATEMENTS, CERTIFICATES AND PAYMENTS

62.(1) Statements .................................................................................. 18

62.(1)(d) Statements ..................................................................................

62.(2)

62.(2)

62.(2)(a)

62.(2)(b)

Payments (deleted) .....................................................................

Payments ....................................................................................

Items manufactured outside Republic .........................................

Items manufactured in Republic .................................................

18

Security against part payment .................................................... 62.(2)(c)

62.(2)(d)

62.(2)(e)

62.(2)(f)

62.(3)

Recoupment of money due .........................................................

Obligations unaffected by payments ...........................................

Detailed schedule .......................................................................

Payment of retention money ....................................................... 19

62.(4)

62.(5)

62.(6)

63.(1)

64.(1)

64.(2)

64.(3)

Issue of certificates ..................................................................... 19

Correction and withholding of certificates ................................... 19

Time for payment ........................................................................ 19

Approval only by Final Certificate ............................................... 19

Final Certificate ........................................................................... 19

Cessation of Employer's liability .................................................. 20

Unfulfilled obligations .................................................................. 20

REMEDIES AND POWERS

65.(1) Termination by Employer ............................................................. 20

65.(2)

65.(3)

65.(4)

Valuation at date of termination ................................................... 20

Payment after termination ...........................................................

Remedy on default of Contractor ................................................

20

21

66.(1)

67.(1)

SPECIAL RISKS

Default of Employer .................................................................... 21

Urgent repairs ............................................................................. 21

68.(1)

68.(2)

68.(3)

Outbreak of war ..........................................................................

Removal of plant on termination ................................................

Increased costs arising from war ...............................................

21

21

21

68.(4)

68.(5)

State of emergency ....................................................................

Payment if Contract terminated .................................................

22

22

SETTLEMENT OF DISPUTES

69.(1) Settlement of disputes ............................................................... 22

NOTICES

70.(1)

70.(2)

70.(3)

Service of notices on Contractor ................................................ 22

Service of notices on Employer .................................................. 22

Service of notices on Engineer ................................................... 22

VARIATION OF PRICE

71.(1) Unless otherwise stipulated ST36 will apply ............................... 22

71.(1)

71.(1)(a)

71.(1)(b)

71.(2)

71.(3)

71.(4)

Variation of price (deleted) .........................................................

Price adjustments - Firm prices ..................................................

Tendered prices binding .............................................................

Documentary evidence ...............................................................

Adjustment of prices due to changes in customs and excise duty .................................................................................

Adjustment of prices due to changes in railage, freight

71.(5)

71.(6) or port rates ................................................................................

Adjustment of prices due to variation in rates of exchange ........

Price adjustment ........................................................................

M/E ENG/94/08/08/IC/mb/2331S/(27)

Special

Conditions

26

26

26

27

27

27, 32

27

28

28

28

28

28

28

28

28

28

29


PAGE 17

JB/10002706.AE/P1S36


Clause

71.(6)(a)

71.(6)(b)

71.(6)(b)

71.(6)(c)

71.(6)(d)

71.(6)(e)

71.(6)(f)

71.(7)

72.(1)

Formula ......................................................................................

Application of price adjustment ..................................................

Retention money ........................................................................

Value of co-efficients and indices ...............................................

Cost basis of variation orders or new rates ................................

Cost basis of daywork or prime cost items .................................

Revision to programme of works ................................................

Price adjustment for transport costs ...........................................

Value Added Tax ........................................................................

APPENDIX TO SPECIAL CONDITIONS ................................................................

General

Conditions

M/E ENG/94/08/08/IC/mb/2331S/(27)

Special

Conditions

29

30

30

30, 32

30

30

30

31

31

32


PAGE 18





TENDER WF 7370

PART 1: SECTION 4: SPECIAL CONDITIONS OF CONTRACT


PAGE 19

JB/10002706.AE/P1S37

REPUBLIC OF SOUTH AFRICA SPECIAL CONDITIONS OF CONTRACT


(To be read in conjunction with GENERAL CONDITIONS OF CONTRACT)

Clause

1.(1)(c) "Engineer" means the Director-General, Department of Water Affairs and

Forestry or any other Engineer appointed from time to time by the Employer and notified in writing to the Contractor to act as Engineer for the purposes of the

Contract in place of the Engineer designated.

4.(3) The Tenderer shall state in Annexure C the names of any Subcontractor he proposes to appoint and shall state the section of the Works to be sublet. No change to these proposals shall be allowed without the written permission of the

Engineer.

6.(2) No alteration, amendment or variation of the Conditions of Contract will be permitted and, in the event of any such alterations, amendments or variations being stipulated by the Tenderer as a condition of tender, the tender will be rendered invalid and will not be considered.

6.(3) The Contract shall be construed, operated and interpreted in English or

Afrikaans according to whichever shall be the Ruling Language as stated in the

Appendix to these Special Conditions of Contract.

6.(4) The Contractor shall treat the details of this Contract as private and confidential(save insofar as may be necessary for the purposes hereof) and shall not publish or disclose any particulars thereof in any trade or technical paper or elsewhere without the prior consent in writing of the Employer. If any dispute arises as to the necessity of any publication or disclosure for the purpose of this Contract it shall be referred to the Employer whose decision shall be final and conclusive.

10.(1)

14.(4)

A Performance Bond shall be provided if required.

The Contractor shall provide the Engineer, within the period stated in the

Appendix to the Form of Tender, with manufacturing and inspection programmes showing the proposed progress of the entire equipment through the works. The date by which it is estimated to commence assembly at each

Manufacturer's works, testing, delivery and erection on Site, is to be specifically stated.

The Engineer is to be notified in writing by the Contractor of any alteration to the proposed programme as soon as such alteration is known.

25.(2)(a) The plant supplied and the erection of equipment under this Specification shall satisfy the requirements of the Occupational Health and Safety Act (Act85 of 1993), hereinafter referred to as the "Safety Act" or any amendment thereof, also such regulations as may be framed thereunder at any time up to and including the date of installation of the plant. The plant shall also comply with any other government regulations controlling the installation and operation of the entire equipment covered by this specification.

M/E ENG/96/02/20/SC/mb/2331S/(28)

"Engineer"

Subletting

Alterations, amendments or variations

Ruling language

Details of

Contract confidential

Performance bond

Programme of works

Government regulations

NORTHERN PROVINCE TENDER WF

PAGE 20

JB/10002706.AE/P1S38

SPECIAL CONDITIONS OF CONTRACT

25.(2)(b)

25.(2)(c)

All rotating or moving parts shall be adequately guarded.

If any additional work is ordered by a government inspector to make the plant supplied comply with the regulations referred to above, the Contractor shall forthwith supply such work free of charge.

33.(1)(c) Save by mutual agreement in writing the Contractor shall, for the duration of the

Contract, be debarred from employing or offering employment incidental to any duties under the Contract to any person in the employ of the Employer or the

Engineer and similarly the Employer and the Engineer shall for the duration of the Contract be debarred from employing or offering employment incidental to any duties under the Contract to any person in the employ of the Contractor.

33.(1)(d) The Contractor shall so far as may be consistent with his obligations under the

Contract employ persons resident in the Republic of South Africa, and shall give effect to the policy requirements of the Government of the Republic of South

Africa in regard to the employment of such labour as may be more fully set out in the Constitutional Development and Planning regulations.

33.(1)(e) The Contractor shall not employ unskilled labour originating from outside the boundaries of the Republic of South Africa without written authority of the

Department of Constitutional Development and Planning.

35.(5)(a) The Contractor shall give the Engineer not less than two weeks notice in writing of any plant or material being ready for testing, and the Engineer will attend such tests as he deems necessary at the Contractor's works. The

Contractor shall submit to the Engineer certified copies in triplicate of all results obtained from such tests.

35.(5)(b) Each component of the equipment included in this Contract shall be subjected to inspection by the Engineer or his Representative at the Manufacturer’s,

Subcontractor's and/or other outside Supplier's works during manufacture. The

Engineer shall be fully informed regarding progress, and provided with all the facilities necessary to enable the various components to be properly inspected and/or tested. The Engineer reserves the right to reject any item that has not been presented for such inspection and/or test.

35.(5)(c) Any inspection, examination or test at each Manufacturer's works, either of material, equipment or performance, shall not exempt the Contractor from any obligation under the Contract. The liability of the Contractor for defective material or workmanship that may be disclosed after the plant has been put into service shall be in accordance with the Conditions of Contract notwithstanding that the defective item may have been passed previously during manufacture.

35.(5)(d) The acceptance, or otherwise, of the work shall depend on the results of the performance tests on Site and the reliability of the Contractor's plant.

35.(5)(e) Certificates of all tests on materials and components are to be forwarded to the Engineer on completion of the tests.

M/E ENG/94/08/08/SC/mb/2331S/(29)

Enticement of staff

Employees

Foreign employees

Notice of tests

Inspection and testing during manufacture

Validity of inspections and tests

Acceptance Tests

Test certificates


PAGE 21

JB/10002706.AE/P1S39

41.(4) The Contractor shall not exhibit or permit to be exhibited any advertisement on the Works, Site, constructional plant or temporary Works. All notices on

Site shall be subject to the approval of the Engineer before erection and shall be immediately removed if the Engineer so requires. The Contractor shall not use the name of this, or any other Project related to the Department of Water

Affairs and Forestry, or any illustration of the scheme or personnel therein for advertisement purposes without the prior written authority of the Employer, which will not be unreasonably withheld.


Advertisement prohibited

43.(2) Notwithstanding the provisions of Clause 43.(1) and in amplification thereof, the time or date fixed by the Contract for the completion of the Works, or any portion thereof, shall be extended only if the delays in completion are in consequence of:

(a) Fire or accident in the Manufacturer's premises or on Site not occasioned by negligence on the part of the Contractor or his employees or agents;

(b) War, riot or civil commotion;

(c) Strike, lock-out or any industrial action of workmen usually employed by the Contractor, or strike, lock-out or any industrial action of workmen usually employed by firms manufacturing or preparing materials for the

Contract Works, or any other strike, lock-out or industrial action of workmen which may interfere with the commencement or progress of the

Contract Works;

(d) Alterations, amendments, additions, omissions or variations by the

Engineer in terms of clause 51 hereof.

The Contractor shall immediately upon occurrence of such supposed cause of delay give the Engineer written notice thereof and thereupon the Engineer shall in consultation with the Employer extend the date of completion.

The Contractor shall not be entitled to any such extension of the dates of completion unless he has intimated his intention to ask for such extension prior to commencement of extra or additional work in terms of clause 51, or within one month after the occurrence of any cause of delay mentioned in this clause.

The Contractor shall have no claim against the Engineer in respect of delay and disorganisation of work arising from the said occurrences nor shall such ex tension affect or prejudice the Employer’s rights against the Contractor or release the Contractor of any of his obligations under the Contract.

46.(1)

46.(1)

This clause shall be held to be deleted and replaced by the following:

If the Contractor shall fail to complete the Works by the time prescribed by clause 42 hereof or extended time granted in terms of clause 43 hereof then the Employer shall have the right, in his sole discretion, either to deduct as a penalty from the total contract sum an amount, unless otherwise stated under these Special Conditions of Contract, of one half of one per cent per week of the contract sum (including Saturdays, Sundays and public holidays) for the period which shall elapse between the date prescribed by clause 42 hereof or later date as the case may be and the date of completion of the Works or any portion thereof, or to claim any damages or loss suffered in lieu of such penalty.

The Employer shall be entitled to use any method of recovery of the aforesaid penalty should he so wish. The payment or deduction of such penalty, loss or damage shall not relieve the Contractor from his obligations and liabilities under the Contract.

M/E ENG/94/08/08/SC/mb/2331S/(30)

Extension for delays

Penalty for delay


PAGE 22

JB/10002706.AE/P1S40

46.(3)


The completion of the Works in the overall time stipulated by the Contract shall not suffice to satisfy the requirement regarding timeous completion.

The essential programmed stages including submission of foundation drawings, manufacture and delivery of parts to be built in and the provision of any information, drawings or equipment necessary for the ordering of parts, design or complementary equipment or structures, the delivery of the pumping sets and ancillary equipment shall each be observed by due date. The Tenderer is required to fill in the table in the Appendix to Form of Tender with the dates he is prepared to guarantee.

Penalty for progress delays

Failure to meet these guaranteed dates shall entitle the Engineer to withhold payments to which the Contractor might otherwise become entitled under clause 62(2) and/or apply the penalty set out in Clause 46(1) of the special conditions of Contract.

47.(3) The term "Certificate of Completion of Works" shall be held to be deleted and replaced with the term "Certificate of Commissioning" which will be issued in the same manner as the aforesaid "Certificate of Completion"

50.(3) It is accepted that certain spare parts for the equipment to be supplied under the Contract will be held by the Employer and the Tenderer is required to fill in the relevant Schedule giving the complete list of spares which are specified therein and in addition thereto any spares which he considers should be ordered.

The Employer reserves the right to order either the whole or any quantity of the spares offered. Any spares ordered shall be submitted to the Engineer's

Representative for examination and checking for interchangeability etc. Spares supplied under this Contract are to be packed and delivered in cases separate from the rest of the equipment, cases containing spares shall be clearly and indelibly marked "SPARES".

50.(4) In the case of parts which are required to be regularly replaced during the lifetime of the plant or equipment, the Employer requires that certain minimum facilities be available in the Republic of South Africa for the supply of these parts. Tenderers shall state in their covering letter what facilities will be provided for the supply of these parts. The information shall include the name and address of depots where the parts will be held.

50.(5) The Employer requires certain minimum facilities to be available in the

Republic of South Africa for the repair of any breakdowns which may occur in any portion of the plant or equipment to be supplied under the Contract.

Tenderers shall state in their covering letter details of the facilities and service they could provide. In the light of the above, the Employer expects adequate services to be forthcoming throughout the life of the plant or equipment supplied.

62.(1)(d) No financial assistance will be provided to the Contractor for the acquisition of plant, machinery or equipment.

62.(2) Clause 62.(2) shall be held to be deleted and replaced by the following:

M/E ENG/94/08/08/SC/mb/2331S/(31)

Certificate of

Commissioning

Certain spare parts included in the

Contract

Availability of regular replacements

Repair and overhaul

Statements


PAGE 23

JB/10002706.AE/P1S41


62.(2) When in terms of the conditions set out below, the Contractor considers himself to be entitled to payment of any of the amounts stated in his Tender, he shall submit to the Engineer a statement detailing the amount(s) claimed for payment. Payment which may be claimed only in respect of a complete item appearing in the Price Schedules for complete plant or the Spare Parts

Schedule will be made in South African currency in Pretoria by the Employer on the certificate of the Engineer, in accordance with the following provisions:

62.(2)(a) In respect of items which have to be manufactured outside the Republic of

South Africa and imported and delivered to Site:

(i) 80% of the amount tendered for the equipment and for the cost of delivery to Site, provided the materials or plant have been delivered to

Site in good order and condition acceptable to the Engineer;

(ii) 90% of the amount tendered for the equipment, delivery and erection, less previous payments as erection proceeds, at the stage when the equipment is shown to be ready for commissioning;

(iii) 90 % of the amount tendered for the supply and delivery of spares providing such checking and testing as is required by the Engineer has been satisfactorily completed;

(iv) 10% of the amount tendered will be regarded as Retention Money and paid as described under clause 62(3).

62.(2)(b) In respect of items that are partly or wholly manufactured in the Republic of

South Africa:

(i) Such instalments as determined by the Engineer having regard to the progress of the manufacture up to 70% of the total amount tendered for the equipment subject to the security provision detailed under subclause

62(2)c of this clause;

(ii) Up to 80% of the amount tendered for the equipment and for the cost of delivery to Site, less previous payments, provided the materials or plant have been delivered to Site in good order and condition acceptable to the

Engineer;

(iii) 90% of the amount tendered for the equipment, delivery and erection, less previous payments as erection proceeds, at the stage when the equipment is shown to be ready for commissioning;

(iv) 90 % of the amount tendered for the supply and delivery of spares providing such checking and testing as is required by the Engineer is satisfactorily completed;

(v) 10% of the amount tendered will be regarded as Retention Money and paid as described under clause 62.(3).

M/E ENG/94/08/08/SC/mb/2331S/(31)

Payments

Items manufactured outside Republic

Items manufactured in Republic


PAGE 24

JB/10002706.AE/P1S41


62.(2)(c) Before any payments under subclause 62.(2)(b)(i) of this clause are made, the

Contractor shall provide a Manufacture Payment Bond on the form provided equal to the total amount of the payments to be made to the Contractor. The total value of such security, provided by the Contractor to the Employer, may be varied by the Contractor, with the consent of the Employer, from time to time provided that the Employer will be covered at all times to the total amount paid by the Employer to the Contractor for items not yet in possession of the

Employer.

62.(2)(d) The Employer shall have the right to recoup any money due to him by the

Contractor for any cause whatsoever, irrespective of whether such claim is liquidated or not, before making any payment to the Contractor under this clause and no money shall accrue to or become due and payable to the

Contractor in terms of this Contract until such other claims have been paid in full.

62.(2)(e) No sum paid on account by the Employer shall affect or prejudice his rights against the Contractor or relieve the Contractor of any of his obligations for the due fulfilment of the Contract and the acceptance by the Contractor of any such sum shall not affect or prejudice the rights of the Contractor against the Employer.

62.(2)(f) No more than one application for payment shall be made per financial month.

The Contractor shall submit his invoice together with a detailed schedule after approval by the Engineer. The Contractor may invoice only for such money to which he is entitled in terms of the Contract.

71.(1)

71.(1)(a)

Clause 71(1) shall be held to be deleted and to be replaced by the following:

Tenders in which prices are stated to be subject to adjustment in the event of variation in cost of material and labour are acceptable. Firm prices will receive preference.

71.(1)(b) The rates and prices tendered in the Price Schedules shall be final and binding throughout the period of the Contract except as otherwise provided for in the

Contract.

71.(2) Documentary evidence to the satisfaction of the Employer of any changes which occur shall be submitted by the Contractor together with proof of the effect such changes have upon the Contract Price.

71.(3) If during the period of The Contract any alterations of customs or excise duty are brought into force, the contract prices of supplies delivered duty paid, affected by such alterations, shall be adjusted accordingly in respect of all supplies and all raw material used in the production of such supplies under the

Contract, released from bond or imported into the Republic as from the date fixed for the taking effect of the said alterations.

M/E ENG/94/08/08/SC/mb/2331S/(32)

Security against part payment

Recoupment of money due

Obligations unaffected by payments

Detailed schedule

Variation of price

Price adjustments

-Firm prices

Tendered prices binding

Documentary evidence

Adjustment of prices due to changes in customs and excise duty


PAGE 25

JB/10002706.AE/P1S42


71.(4) If during the period of the Contract any alterations of railage, freight or port rates or marine insurance where specified, affecting supplies delivered

"railage/freight paid" by the Contractor, are brought into force, the Contract

Prices affected by such alterations shall be adjusted accordingly in respect of all supplies and all raw materials used in the production of such supplies, railed or shipped as from the date fixed for the taking effect of the said alterations and in respect of which the Contractor shall have paid or received the benefit of the difference in such rates.

71.(5) Where the tendered prices are liable to be affected by variations in rates of exchange – including devaluation of currencies - the Tenderer shall state in his

Tender the amount, and foreign currency which is to be paid or remitted overseas and the rate of exchange and the date of fixing the rate of exchange, applied in the conversion of this amount into South African currency.

The amount of the foreign currency to be paid to overseas suppliers shall be clearly given in ANNEXURE D

– SCHEDULE OF IMPORTING CHARGES.

Provided this information is furnished in the Tender and the Contract is completed within the period of the Contract, the State will accept for its account in respect of the amount involved, any variations between the rate of exchange stated in the Tender and the rate of exchange ruling at the time of payment.

The following conditions will apply:

71.(5)(a) Where payment is to be made overseas by the Republic's overseas representative the amount in the foreign currency stipulated will be paid; and

71.(5)(b) Where payment is to be made in the Republic to the Contractor and he is required to remit the amount stated overseas:

(i) The Contract amount in the currency of the Republic will be paid to the

Contractor and the amount to be remitted overseas shall be so remitted by the Contractor within 7 working days after he receives payment.

(ii) Any increase in price occasioned by any variation in the rate of exchange will be for the State's account on production by the Contractor of documentary proof in substantiation of the transaction.

(iii) Should there be any further changes in the rate of exchange from the date of invoice to the date of receipt of payment, the Contractor shall, on the date he remits his payment overseas, advise the Department of such further changes and forthwith (within 1 day) submit his further invoice.

(iv) The Contractor shall furnish documentary proof in respect of any transaction covered by sub-paragraph (b)(i) of this clause to establish that the amount concerned has actually been remitted and the rate of exchange at which this was done.

(v) In the event of a rise in the value of the currency of the Republic, the

Contractor shall reimburse the State within a period of 7 working days from date of remittance of funds to overseas supplier.

(vi) In respect of sub-paragraph (b)(i) of this clause, if the Contractor is required to remit the whole or portion of the amount overseas prior to receiving payment from the State and he indicates this in his Tender, the date of such remittance will be deemed to be the date in respect of which the adjustment under sub-paragraphs (ii) and (v) of this clause are to be effected.

M/E ENG/94/08/08/SC/mb/2331S/(33)

Adjustment of prices due to changes in railage, freight or port rates

Adjustment in prices due to variation in rates of exchange


PAGE 26

JB/10002706.AE/P1S43

71.(6)


Price adjustment As sole compensation for all variations in the cost of labour and materials from any causes whatsoever subsequent to the date of tendering, Price Adjustment

Factors shall be calculated for each item or part item and applied as set out hereunder:

71.(6)(a) The Price Adjustment Factors shall be calculated in accordance with the following formula:

( L1t L2t M1t M2t ) f = (1-x) (a1 --- + a2 --- + etc. + b1 --- + b2 --- + etc. - 1)

( L1o L2o M1o M2o ) where:

Formula

- "f" is the factor by which the amount subject to a particular price adjustment in a particular monthly statement shall be multiplied in order to give the actual price adjustment for that amount.

- only a set proportion of each amount shall be subject to price adjustment.

"x" shall represent the proportion which shall be excluded.

- “t” and “o” shall represent suffixes related to time.

- "a1", "a2", etc. and "b1", "b2", etc. shall be co-efficients deemed, irrespective of the actual constituents of the work, to represent the proportions of specific or general labour category costs and specific or general material category costs respectively included in the price tendered. The arithmetic sum of "a1", "a2", etc. plus "b1", "b2", etc. shall be unity.

- "L1", "L2", etc. shall be the Labour Cost indices corresponding to the coefficients "a1", "a2", etc.

- "M1", "M2", etc. shall be the Material Cost Indices corresponding to the coefficients "b1", "b2", etc.

71.(6)(b) When substituting for the indices with the suffix "o" the indices used shall be those ruling for the month during which Tenders closed

Application of price adjustment

When substituting for the labour indices with the suffix "t" the indices used shall be the averages of the relevant monthly indices during which the work of manufacture or erection as relevant of a particular item in the Price Schedules should have been done according to the Programme of Works.

When substituting for the material indices with the suffix "t" the indices used shall be the indices ruling for the month during which the work of manufacture or erection as relevant of a particular item in the Price Schedules should have commenced according to the Programme of Works.

All payments will be made at the prices tendered. Claims for price adjustment shall only apply in respect of amounts relating to work that has already been certified for payment and shall accompany the relevant monthly statement following the publication of all the relevant indices.

In calculating the amount subject to price adjustment, the prices tendered less all non-labour and non-material constituents shall be used.

Should any financial adjustments be made in respect of an amount paid, a corresponding adjustment shall be made to the price adjustment. The price adjustment shall also be revised should any relevant index be revised. The price adjustment shall be subject to retention.

Retention money will be withheld until all claims for price adjustment have been received. Claims not received within 120 days of the date on which release of the first half of the retention money would otherwise have become due in terms of clause 62(3)(a), shall be deemed to have been waived by the

Contractor.

Retention money


PAGE 27

JB/10002706.AE/P1S44


71.(6)(c) The value of "x" shall be as stated in the Appendix to these Special Conditions of Contract.

For all locally manufactured works and for all erection the values of co-efficients and the indices to be used shall be as stated in the Appendix to these Special

Conditions of Contract.

For all imported works the values of the co-efficients and the indices to be used shall be as for locally manufactured works unless an alternative acceptable to the Employer is submitted by the Tenderer with his Tender.

71.(6)(d) Unless specifically agreed at the time the variation orders are issued or the new rates are fixed, variation orders or new rates fixed in terms of the

Contract shall be based on labour and material costs in force at that time and shall NOT be subject to price adjustment.

71.(6)(e)

71.(6)(f)

Daywork, nominated subcontracts, provisional or prime cost, and any other items based on actual costs or current prices, ordered in terms of the

Contract shall NOT be subject to price adjustment.

Should an extension for delay be granted, the programme of works shall remain unaltered for all work that has not been directly affected by the reason for the extension. For all work that has been directly affected by the extension, the programme of works will be altered but the price adjustment will be calculated according to the original programme unless specifically otherwise authorised by the Employer.

71.(7)

72.(1)

Statutory increases in the cost of fuel for transport will be allowed. Should the Tenderer intend claiming further adjustments for transport costs, he shall state his intention to do so in his Tender. The preferred basis shall be in a similar manner to that specified above using the relevant SEIFSA transport indices.

Value Added Tax will be paid by the Employer to a registered Contractor at the prevailing rate at the time of invoicing. This applies for each claim for payment by the Contractor. Value Added Tax shall be shown as a separate amount on any invoice.

The Contractor shall comply with the Legislation enacted in the Value Added

Tax Act No. 89 of 1991 as a vendor to the State.

M/E ENG/94/08/08/SC/mb/2331S/(35

Value of co-efficients and indices

Cost basis of variation orders or new rates

Cost basis of daywork of prime cost items

Revisions to programme of works

Price adjustment for transport costs

Value Added Tax


PAGE 28

40.(1)

44.(1)

CLAUSE

6.(3)

10.(1)

23.(1)

TENDER W______________

The ruling language shall be English.

APPENDIX TO SPECIAL CONDITIONS OF CONTRACT

The amount of the Performance Bond shall be 10% of the order value.

The duration of the Performance Bond shall be until 30 days after the issue of the Final Certificate.

The Performance Bond shall be provided within 21 days of the date of order.

The Contractor shall commence the Works immediately upon receipt of the order.

Special non-working days:

SCHEDULE 1

New Year's Day

Human Rights Day

Good Friday

Family Day

Freedom Day

Workers' Day

Youth Day

National Women's Day

Heritage Day

Day of Reconciliation

Christmas Day

Day of Goodwill

1 January

21 March

Friday before Easter Sunday

Monday after Easter Sunday

27 April

1 May

16 June

9 August

24 September

16 December

25 December

26 December

The minimum amount of Third Party Insurance cover to be provided by the Contractor shall be R500 000,00.

The days mentioned in Schedule 1 shall be public holidays, and whenever any public holiday falls on a

Sunday, the following Monday shall be a public holiday.

Notwithstanding the provisions of subsection (1), any public holiday shall be exchangeable for any other day which is fixed by agreement or agreed to between an employer and employee.

48.(1)

52.(4)

The Period of Maintenance shall be twenty four months.

Daywork:

Percentages allowed in respect of Daywork for labour and Materials as defined in the Annexure to the Price

Schedule shall be:

62.(2)(c)

Labour: 50% on the net disbursement in wages.

Materials: 15% on the net cost at Site of materials.

A Manufacture Payment Bond shall be provided for the full amount of any progress payment prior to such payment being made.

71.(6)(c) The Contract Price Adjustment shall be based on the following co-efficients and cost indices for labour and materials:

1.

2.

The value of "x" shall be 0,15 (no other value will be acceptable)

For components or plant manufactured in the Republic of South Africa excluding electric motors, switchgear, transformer and cables:

-

-

-

"L" shall be SEIFSA Index of Actual Labour Cost - Table C.3. (all hourly paid employees)

"M" shall be the Production Price Index for Mechanical Engineering Materials - Table G, as issued by the Department of Statistics.

"a" and "b" shall be 0,55 and 0,45 respectively;

M/E ENG/95/02/10/AC/mb/2331S/(37)


PAGE 29

TENDER W______________

71.(6)(c) (cont.)

3.

APPENDIX TO SPECIAL CONDITIONS OF CONTRACT

For components of, or complete electric motors, switchgear and transformers manufactured in the

Republic of South Africa:

-

-

-

"L" shall be the SEIFSA Index of Actual Labour Cost - Table C.3. (all hourly paid Employees)

"M1" shall be the SEIFSA Price for Copper per Metric Ton - Table F.

"M2" shall be the Production Price Index for Electrical Engineering Materials -

Table G, as issued by the Department of Statistics.

- "a", "b1" and "b2" shall be 0,50; 0,10 and 0,40 respectively.

4. For cables manufactured in the Republic of South Africa:

-

-

-

"L" shall be the SEIFSA Index of Actual Labour Cost - Table C.3. (all hourly paid Employees)

"M" shall be the SEIFSA Price for Copper per Metric Ton - Table F.

"a" and "b" shall be 0,55 and 0,45 respectively.

5. For erection and commissioning work on Site:

-

-

"L" shall be the SEIFSA Index of Statutory Labour Cost - Fieldforce - Table C.3a (all hourly paid

Employees).

"a" shall be 1,00.

M/E ENG/94/08/08/AC/mb/2331S/(38)


PAGE 30





TENDER WF 7370

PART 2: STANDARD TECHNICAL SPECIFICATION


PAGE 31





TENDER WF 7370

PART 2: STANDARD TECHNICAL SPECIFICATION

SECTION 1: GENERAL REQUIREMENTS

SECTION 2: GENERAL INFORMATION


PAGE 32





TENDER WF 7370

PART 2: SECTION 1: GENERAL REQUIREMENTS


PAGE 33





TENDER WF 7370


INDEX

1.

GENERAL

2.

REGULATIONS AND STANDARDS

3.

TECHNICAL CLARIFICATION MEETING

4.

VISIT TO SITE

5.

SUB-CONTRACT WORK

6.

WORKSHOP ASSEMBLY

7.

TESTS

8.

MAINTENANCE

9.

DOCUMENTATION

10.

TRAINING

11.

SPARES


PAGE 34

PART 2: SECTION 1 GENERAL REQUIREMENTS

1. GENERAL

1.1. This Standard Technical Specification contains the general requirements with regard to material, equipment, workmanship, installation and commissioning of the Works and should be read together with the Conditions of Tender, Conditions of Contract and the Detailed Technical

Specification.

1.2. Where any conflict may exist between the Standard Technical Specification and the Detailed

Technical Specification, the relevant clauses of the Detailed Technical Specification shall take preference over the clauses contained in the Standard Technical Specification.

1.3. Should any conflict arise between the requirements embodied in this Standard Technical

Specification and the Conditions of Contract, then the relevant clauses in the Conditions of

Contract will take preference.

1.4. If at any stage of this contract it is found that the Contractor has deviated from the requirements of this specification, except for the exceptions as set out in par. 1.2 and par. 1.3 above, whether it be by the installation of equipment not specified, etc. or otherwise, without prior WRITTEN consent from the Engineer, the Engineer shall have the right to order the Contractor to remove such items, equipment, etc. constituting the deviation and replace it with the exact item, equipment, etc. specified, without any adjustment in the tender price.

1.5. The Contractor shall be responsible for the acquisition of adequate insurance cover that may be required for all equipment, in temporary storage and in transit, to and from the site, to be supplied in terms of this contract. In addition, the Contractor shall ensure that such insurance cover will include the transport of equipment by the Department, should the Contractor request the

Department to assist in the transportation of any equipment at any time prior to the lapsing of the original maintenance period (see par. 8.1).

2. REGULATIONS AND STANDARDS

2.1. All work carried out on the Department’s equipment and premises shall be strictly in accordance with the latest revisions and amendments of the following:

2.1.1. SABS 0142: Code of Practice for the wiring of Premises (hereafter referred to as the ‘Wiring

Code’).

2.1.2. IEC 1024 (Part 1 and Part 1.1): Code for the protection of structures against lightning hazards.

2.1.3. SABS 1069 Part 1 and Part 2/93: Land Mobile Communications, in conjunction with ETS

300086: Radio equipment and - systems - Land Mobile Service.

2.1.4. The Occupational Health and Safety Act, Act No. 85 of 1993, as amended.

2.1.5. The Municipal by-laws and any special requirements of the local Supply Authority.

NB: Notwithstanding the above list the Contractor shall comply with all Acts, regulations, Bylaws etc. which shall apply to the Department’s sites and entry thereto.


PAGE 35


2.2. Any conflict that might arise between any regulation of the above-mentioned documents and this specification shall forthwith be referred to the Engineer IN WRITING for his subsequent ruling,

BEFORE the Contractor attempts any modification to any part of the works to comply with said regulation.

2.3. If any equipment or material to be used complies with a standard issued by a recognised international standards organisation, then such compliance should be stated in the tender documents (Price Schedule).

2.4. All equipment or material to be used in this installation shall be new and of an acceptable quality to the Engineer.

3. TECHNICAL CLARIFICATION MEETING

3.1. A Technical Clarification Meeting, to discuss and clarify any technical queries there may exist regarding the extents of the Detail Specification, shall be held subsequent to the awarding of the

Tender and thereafter at monthly intervals.

4. VISIT TO SITE

4.1. Tenderers are advised to visit the site to acquaint themselves with the local conditions.

4.2. Claims that may arise at a later stage due to lack of information in this regard WILL NOT BE

CONSIDERED.

4.3. Prospective Tenderers are further advised to make their own arrangements for such a site visit, a general site visit will be arranged by the Engineer. Tenderers wishing to obtain access to site shall contact the Engineer, who will co-ordinate such visit with the local Water Affairs personnel.

5. SUB-CONTRACT WORK

5.1. Should subcontractors be proposed for use, details shall be submitted to the Engineer for approval.

6. WORKSHOP ASSEMBLY

6.1. To minimise actual on-site time and to assist in the erection and installation activities to be performed on site, all components, equipment and sub-assemblies shall be assembled at the

Contractor’s workshop.

6.2. Individual components, units etc. of which the prior installation / assembly is not feasible or advisable, shall be clearly marked in such a manner that the actual installation/ assembly thereof on site can be completed in the minimum time with a minimum of fitting and adjusting required.

6.3. Equipment should be delivered to site in the largest sub-assemblies that are practical and advisable.


PAGE 36


6.4. For the purpose of performing factory tests as required in terms of this Specification and where considered practical according to the discretion of the Engineer, complete assemblies will be required.

7. TESTS

7.1. All equipment, materials used and workmanship performed shall be as required and described in terms of this Contract and the Engineer’s instructions and shall be subjected to such tests conducted by such persons as the Engineer may direct from time to time. These tests may be conducted at the place of manufacture, at the Contractor’s Works, on site or at any or all of the aforementioned places.

7.2. The Contractor shall supply such assistance, instruments, machines, labour and materials as will normally be required for the examining measuring and testing of any work or the quality of materials used.

7.3. The cost of performing all tests as clearly intended by or provided for in this Specification shall be borne by the Contractor.

7.4. All individual sub-systems shall be set up at the Contractors Works for the performance of functional and operational tests, so as to prove satisfactory operation thereof as a working system.

The Engineer or his designated representative shall witness these tests. Each system shall only be released for transfer to site when so authorised by the Engineer or his designated representative.

UNDER NO CIRCUMSTANCE SHALL SYSTEMS BE TRANSFERRED TO SITE BEFORE

THE SUCCESSFUL COMPLETION OF THE ABOVE-MENTIONED FACTORY TESTS.

7.5. The Engineer shall be notified in writing of the completion of all systems/subsystems for the purpose of factory tests. Such tests shall commence within 14 days of receipt of the Contractor’s written notice to this effect.

8. MAINTENANCE

8.1. Period of Maintenance

8.1.1 The minimum maintenance period, which is acceptable in terms of this Contract and shall henceforth be applicable to ALL quotations called for in terms of section 6 of this Contract, shall be 12 months and shall commence at the date of issue of the Commissioning Certificate.

8.1.2 The period of maintenance, with respect to all equipment/systems, which have been factory tested and accepted by the Engineer, will commence on the date of acceptance, as signified IN

WRITING by the Engineer.

8.1.3.

In the event of the Contractor being required to rectify/repair or being in the process of rectifying/repair of defects/faults prior to or at the date when the Period of Maintenance is due to expire, the Engineer shall have the right to extend the Period of Maintenance in respect of the portion of the Works being or to be rectified/repaired, until the work of rectification/repair have


PAGE 37

PART 2: SECTION 1 GENERAL REQUIREMENTS been completed. The expression ‘Period of Maintenance‘ shall be held to include any such extension.

8.2. Contractor’s obligation during the Maintenance Period

8.2.1. During the period of maintenance, as described in clause 8.1. above, the Contractor shall maintain and keep all systems and sub-systems in a complete and operational condition, to the satisfaction of the Engineer.

8.2.2. The Contractor shall be required to provide the Engineer with written 3-monthly reports:

- indicating the status/condition of the various systems

- summarising all work performed during the preceding period

8.2.3. Should any of the systems as installed cease to operate satisfactorily during the Period of

Maintenance, the contractor shall be obliged to investigate and repair the fault within a period as required by the Engineers Representative. If in the opinion of the said representative, the fault is deemed to need urgent repair the Contractor holds himself available for 24 hours per day and 7 days per week.

8.3.

Remedy on Contractor’s failure to carry out work as required

8.3.1. Should the Contractor fail to commence investigation/repair as required per above par. 8.2.3. within a period of 10 days after receipt of written notice thereof, the Employer shall be entitled to have such work carried out by his own staff or by other Contractors.

8.3.2. If such work is work which the Contractor should have carried out at his own cost, as detailed in par. 8.4. below, the Employer shall be entitled to recover from the Contractor the cost thereof or deduct the same amount from any moneys due or that become due to the Contractor.

8.4. Cost of execution of work (investigation/repair) during the Maintenance Period

8.4.1. All work to be carried out by the Contractor during the Period of Maintenance as described in par.

8.2 shall be at his own expense if the necessity thereof shall, in the opinion of the Engineer, be due to the use of materials or defective design not in accordance with the Contract or due to neglect or failure on the part of the Contractor to comply with any obligation expressed in this Contract.

8.4.2. If, in the opinion of the Engineer, any work is to be carried out by the Contractor due to any other cause, the value of such work will be ascertained and paid for as if it were additional work.

8.5. Materials used for repair during the Period of Maintenance

When, in the opinion of the Engineer, any material used or intended for use is not in accordance with the requirements of the Contract, he may order the Contractor in writing to remove any objectionable part of the material immediately and to replace it with acceptable material, without cost to the Employer.


PAGE 38

PART 2: SECTION 1

8.6.

Maintenance and Servicing Facilities

GENERAL REQUIREMENTS

8.6.1. Each Tenderer shall be able to clearly demonstrate possession of adequate servicing and maintenance facilities, including a comprehensive range of spares, to the satisfaction of the

Engineer.

8.6.2. To this effect, each Tenderer shall include a statement in his offer, describing the facilities available for servicing and maintenance, as well as the availability of adequate spares for the equipment offered in his tender.

8.6.3. As a further requirement, the precise physical street address and telephone number of the premises nearest to this installation, where these as stated required facilities exist, together with details regarding test equipment and personnel permanently available at this address, shall be furnished along with this statement.

8.6.4. Tenderers shall accept as a condition of this contract that any premises indicated in this statement may be inspected prior to the awarding of the contract. It shall be noted that offers may be passed over where, in the opinion of the Engineer, these facilities are inadequate in terms of the foregoing requirements.

8.7. Personnel used for repair work during the period of maintenance. The Contractor shall only allow properly qualified and skilled staff to work on the equipment and installation at all times.

8.8. Fault Reports

8.8.1. All faults and problems experienced shall be reported to the Contractor by telephone, followed by written confirmation thereof via fax. The Contractor shall promptly acknowledge receipt of such fault report and shall make the necessary arrangements to get the fault/problem attended to within a period of time acceptable to the Engineers Representative.

9.

8.8.2. The Employer shall keep a fault report book on site. The Employer’s personnel shall enter all faults experienced into this book. The Contractor shall countersign next to the reported fault once the fault have been attended to and rectified, complete with time and date of repair.

DOCUMENTATION

9.1. The contractor shall ensure that ALL the relevant documentation required as pertaining to ALL aspects of the equipment and systems as supplied and called for under this contract, is

COMPLETE AND THOROUGH in all aspects, to enable staff to operate, understand and maintain the equipment and systems fully and to utilise the equipment to it’s full potential:

9.2. All the documentation called for in par. 9.3. below, except where otherwise noted, shall be made available BEFORE installation and commissioning of the equipment will take place. Tenderers should note that NO commissioning will be considered by the Engineer until such time as when this condition is met.

9.3.

The Contractor shall make provision for the following documentation to be supplied in terms of this contract:


PAGE 39


9.3.1. A commissioning manual, as described in par. 9.5.

9.4. To this extent, the Contractor shall ensure that these manuals called for, are so prepared that in the opinion of the Engineer a competent and qualified technician can trace any fault, identify any defective component, replace it with the correct spare and follow, without any difficulty, the exact function of every component. To this end, care shall be taken to correlate the text with the circuit diagrams, to relate the diagrams one with the other and to provide a simple method of diagnosis and test to be used wherever problems and faults occur.

9.5. The Contractor shall keep accurate record of all tests carried out and the results thus obtained; all meter readings taken of critical system parameters after installation of the equipment, etc. This information shall be contained in the commissioning manual, which will form the reference to which system performance will be equated during and after the maintenance period have elapsed.

9.6. The relevant service manuals supplied shall contain complete equipment schematics; test and alignment procedures, all circuit diagrams, all spares and parts lists and complete troubleshooting procedures. NOTE: NO Photostatted material will be acceptable.

9.7. General aspects:

9.7.1. Binding

The manuals shall be securely bound in A4 size durable, hard-backed plastic 4 ring binders with a black finish, with clear pockets on the spine and front cover for insertion of title slips containing the contract number, etc. Complete title slip information will be supplied by the Department to the

Contractor at an appropriate time. Drawings larger than A4-size shall be contained in separate pockets.

9.7.2.

Layout

A master index, indicating the different sections incorporated into the manual, shall be required.

Furthermore, the sections shall be separated by plastic binders, clearly and visibly marked to match the master index, complete with title page and sub-index.

9.8. Six (6) copies of the documentation called for in par. 9.3. shall be supplied.

10. TRAINING

10.1. All training to be provided by the Contractor shall be directly applicable to the actual equipment being installed on site. Training will consist of the following components:

10.1.1.

Training at the Contractor’s Works.

10.1.2. Training on site.

10.2.

Training at the Contractor’s Works will be provided for the Employer’s technical staff only. This will entail a detail practical workshop session, sufficiently comprehensive to enable the Employers technical staff to locate and correct problems on site. Attention will be given to all aspects of the maintenance, servicing and faultfinding procedures on all equipment supplied. The Contractor will provide all course material, including manuals. For the purpose of compliance regarding the


PAGE 40

PART 2: SECTION 1 GENERAL REQUIREMENTS supply of documentation as required per par. 9 (DOCUMENTATION), all manuals provided to the Employers staff will be deemed as subtracted from the total copies to be supplied, as called for in par. 9.7. The Workshop will be attended by a minimum of two persons as appointed by the

Employer.

10.3. First-line maintenance training on site will be provided for the Employer’s site personnel, preferably during the installation period and definitely before the date of acceptance.

10.4. In view of the above and to allow personnel to become familiar with the equipment and installation, the Employer reserves the right to appoint certain staff to the Contractor’s team during installation and commissioning phases. A maximum of two people shall attend.

10.5. At the conclusion of the respective training periods, the Engineer will evaluate the training given and will subsequently issue a signed statement to the Contractor, should it be found that these training sessions were adequate.

11. SPARES

A list of spares to be supplied in terms of this contract is included in the ‘SCOPE OF SUPPLY’section in the Detail Specification. The Contractor shall recommend all spares that would be required on site for emergency repairs, to prevent excessive system downtime. The unit cost of each item shall be indicated for consideration by the Engineer.


PAGE 41





TENDER WF 7370

PART 2: SECTION 2: GENERAL INFORMATION


PAGE 42





TENDER WF 7370

PART 2: SECTION 2: GENERAL INFORMATION

2.1

SCOPE

2.2

SITE DESCRIPTION

2.3

PROJECT MANAGEMENT

2.4

TENDERED RATES

2.5

IDENTIFICATION OF EQUIPMENT

2.6

REQUIREMENTS

2.7

GUARANTEE PERIOD

2.8

MATERIAL AND SERVICE REQUIREMENTS

2.9

COMMISSIONING

2.10

SUB-CONTRACTORS

2.11

QUOTATIONS

2.12

PAYMENT

2.13

ESCALATION

2.14

SERVICE/TEST REPORTS

2.15

SUFFICIENCY OF TENDERS


PAGE 43

PART 2: SECTION 2 GENERAL INFORMATION

2.1 SCOPE

2.1.1 This tender is for a two-year contract for the refurbishment, upgrade, maintenance and project/contract/Contractor supervision of mechanical and electrical installations and equipment associated with the Department of Water Affairs and Forestry installations in the Kwazulu-Natal

Region. The service to be provided shall be deemed to include preventative maintenance, condition monitoring and emergency repairs. The Contractor will have substantial capacity and facilities to handle all the equipment listed in Part 3 Section 2: Equipment Description. Subcontractors may be appointed for specialised activities, subject to the approval of the Engineer. All services tendered on must be ISO 9002 quality listed.

The Engineer reserves the right to require from the Contractor urgent repair services in the event of an emergency. Under these circumstances the Engineers Representative reserves the right to require the Contractor to provide such urgent repair facilities to be available 24 hours a day for 7 days a week at the rates quoted in Part 5 Section 1: Rates.

The contractor must have the facilities or have acceptable written agreements with associate companies to do a preponderance of the work listed in Part 3 Section 2 and Part 3 Section 3. Only one main contractor will be appointed for the services required.

The Engineer at his discretion reserves the right to allocate any of the services described to other

Contractors and may request the main Contractor, again at his discretion, to be the supervisor and carry the responsibility of the guarantee as if this Contractor is the nominated sub-Contractor.

2.1.2 The contract shall be governed by the

“ General Conditions of Contract for use in connection with Electrical and Mechanical Works - 1975 ” of the Department of Water Affairs and

Forestry, as revised.

2.1.3 The State Tender Board’s “ General Conditions and Procedures (ST 36)” shall apply, unless otherwise stipulated in this document.

2.1.4. These documents are available for inspection at the offices of the Department of Water Affairs and

Forestry in Pretoria.

2.1.5. If requested a copy of these documents will be supplied free of charge to the Contractor/s.

2.2 SITE DESCRIPTION

Part 5 Section 2 comprises a description of a specific installation for adjudication purposes. A detailed route description will be supplied to all Tenderers.


PAGE 44


2.3 PROJECT MANAGEMENT

2.3.1 Control of the Contract is vested in the Engineer in terms of the General Conditions of Contract and will be the Director Mechanical/Electrical Engineering, or such Engineering Representative as he may appoint from time to time.

2.3.2 If any additional information or a site visit is required immediate application shall be made to:

Mr. V. W. Kohlmeyer or Mr G. B. Marx

Tel: (012) 336 8021 Tel: (012) 336 8534

2.4 TENDERED RATES

2.4.1 The following prices are required for the different types of services expected, as listed in Part 3

Section 3. All these prices must be given exclusive of VAT.

2.4.1.1 Hourly labour costs for the different levels of skill.

2.4.1.2 Overtime labour costs for the different levels of skill.

2.4.1.3 Standby labour costs for the different levels of skill.

2.4.1.4 Living out allowances.

2.4.1.5 Travelling costs.

2.4.1.6 Transport costs (kilometre tariffs for those vehicles not given).

2.4.1.7 Equipment costs.

2.4.2 The Department shall adjudicate and award the tender on the costs tendered under Part 5 Section 2

2.4.3 Spare parts shall be purchased or manufactured as necessary. If spare parts need to be purchased, a handling fee of up to 10 % may be charged. Spare parts shall only be acquired on written authority from the Department’s responsible engineer.

2.4.4 Materials, goods, services and other general costs not forming an intrinsic part of the tendered rates may also be charged on a cost plus 10 % basis by approval of the Engineer. This supersedes

Clause 52. (4) of the Appendix to Special Conditions of Contract on page 29 of this document.

2.4.5 Handling costs in 2.4.3 and 2.4.4 may be increased if proof of additional expenditure is given.

2.5 IDENTIFICATION OF EQUIPMENT

A list of the main equipment is given in Part 3 Section 2.

2.6 REQUIREMENTS

2.6.3

When implementing a planned maintenance system the Tenderer may advise the Department when servicing or repairs are required. The Department nevertheless has the authority and reserves the


PAGE 45

PART 2: SECTION 2 GENERAL INFORMATION right to make units available for servicing or repair purposes or to disregard the advice of the

Tenderer.

2.6.4 All services to be supplied shall meet the requirements as stipulated in Part 3.

2.6.5 When awarded all written communication in respect of this contract is to be addressed to:

DIRECTOR: Mechanical and Electrical Engineering

Department of Water Affairs and Forestry

Private Bag X 313

Pretoria, 0001

For attention: Mr R. A. Chantler

Fax Number: (012) 323 2791

2.7 GUARANTEE PERIOD

2.7.1 When the work for which an order has been issued is deemed to be satisfactory completed a

Commissioning Certificate will be issued and the guarantee period shall commence.

2.7.2 The guarantee period for any work done shall be at least one year from date as specified or may be increased as required.

2.7.3 The guarantee period for spare parts or materials acquired or manufactured will be one year, unless otherwise specified by suppliers thereof.

2.7.4 During the guarantee period the Contractor shall rectify at his own cost any defects which are attributable to faulty material or workmanship.

2.8 MATERIAL AND SERVICE REQUIREMENTS

2.8.1 Materials and services to be supplied under this tender shall be to the prior approval of the

Engineer and in addition the work performed is to the satisfaction of the Engineer.

2.8.2 No material and services shall be supplied or performed extra to those approved by the Engineer.

2.9 COMMISSIONING

2.9.1

All items, as covered in this tender and where applicable, shall be commissioned by the Contractor on site, with a suitably qualified Departmental representative in attendance, directly after the successful repair or service where upon a Commissioning Certificate will be issued.

2.9.2

At the discretion of the Engineer, and where required, a Final Approval Certificate will be issued at the end of the guarantee period.


PAGE 46


2.10 SUB-CONTRACTORS

2.10.1

Tenderers shall submit with tenders the details, names and addresses of all sub-Contractors whom they propose to employ for any work listed as Activities to be Performed. These will be approved/not approved by the Engineer before the award of this Contract is made. Payment of these sub-Contractors will be the responsibility of the Contractor. Rates will be as tendered and no mark-up will be offered.

2.10.2

During the course of the Contract should the additional use of sub-Contractors or the use of new sub-Contractors be proposed for use within the scope of work described in Activities to be

Performed prior approval by the Engineer is required. No mark-up on tendered rates will be allowed.

2.10.3

When sub-Contractors are employed, with the approval of the Engineer, to perform work:

(i) outside the scope of the Activities to be Performed;

(ii) to obtain equipment beyond the definition of spare parts;

(iii) to supervise and /or train and/or carry responsibility for Contractors recommended by the

Engineer; then these shall be deemed to be Nominated sub-Contractors and a mark-up of 15% will be allowed on the relevant quoted prices.

2.10.4 By appointing a sub-Contractor or Nominated sub-Contractor, the Contractor shall not diminish his responsibility to the Department. The Contractor shall be solely responsible for all work performed under this tender.

2.10.5

Any sub-Contractor or Nominated sub-Contractor appointed by the Contractor shall comply in all respects with the requirements set out in this document.

2.11.

QUOTATIONS

2.11.1

All work to be performed in terms of this contract will be by means of a quotation, which, after approval by the Engineer, will be initiated by means of an official order. Only in an emergency at the specific request in writing to the Engineer, can this work be performed without the issuing of such an order.

2.11.2

All quotations shall be addressed to the official initiating the work with a copy to the Engineer and shall include all of the following:

This Contract Number.

The quotation number.

Scheme and Organisation for which the quotation is intended

Scope of work.

Hourly labour costs for the different levels of skill.

Overtime labour costs for the different levels of skill.

Standby labour costs for the different levels of skill.

Living out allowances.

Travelling costs.

Transport costs (kilometre tariffs).


PAGE 47

PART 2: SECTION 2

Equipment costs (hourly rates).

Material costs.

General costs (e.g. consumable, special products, etc.).

Nominated sub-Contractor’s quotations.(where applicable).

GENERAL INFORMATION

2.12 PAYMENT

2.12.1 Part payments shall not be considered unless agreed upon in writing by the Department of Water

Affairs and Forestry.

2.12.2 Invoices may be submitted for payment following the successful and agreed completion of the work with a copy for certification to the following address:

Department of Water Affairs and Forestry

Directorate: Mechanical and Electrical Engineering

Private Bag X313

Pretoria

0001

For attention: Mr. G. B. Marx (Electrical)

Mr. V. W. Kohlmeyer (Mechanical)

2.12.3 All invoices for payment shall clearly state the following: a.

This Contract number.

The Contractor’s quotation number. b.

c.

d.

e.

Government order number and office of issue.

Scheme and Organisation for which its service has been provided.

Scope of work performed. f.

Date of commissioning.

Where applicable or where they deviate from the quotation the following must also be stated: g.

h.

i.

j.

Hourly labour costs for the different levels of skill.

Overtime labour costs for the different levels of skill.

Standby labour costs for the different levels of skill.

Living out allowances. k.

l.

Travelling costs.

Transport costs (kilometre tariffs). m.

Equipment costs (hourly rates). n.

Material costs. o.

General costs (e.g. consumable, special products, etc.).

2.13 ESCALATION.

2.13.1

Escalation is to be claimed by means of a separate invoice for each and every order and for which a Variation Order will be issued.


PAGE 48


2.13.2

The formula to be used will be that contained in clause 71(6) (a) of the Special Conditions of

Contract Part 1 page 27.

2.13.3 Instructions on the use of indices will be those contained in Special Contract Conditions 71(6)(b) and (c) and Appendix to Special Conditions of Contract 71(6) (c) 1-5 inc.

2.13.4 Escalation will only be applied to contract works for which contract labour rates have been used to calculate value or price. The month from which escalation calculations shall commence shall be the month in which the tenders closed.

2.13.5 Prices/Rates/Variations quoted for work for which no contract rates exist, shall be considered current, and quoted as such, and will not attract escalation adjustment.

2.13.6 All escalation calculations will be based on final or confirmed officially published indices and not provisional indices. As such escalation calculations can only be applied a minimum of 2 months following certification for payment of progress invoices (71(6)(b) paragraph 4) due to the timing of the SEIFSA indices publications.

2.13.7 Materials purchased using the “cost plus agreed mark up” method of pricing will be considered

“current” and will not attract escalation.

2.13.8 Materials cost escalation calculation will be applied on an individual quotation basis and will not be collective.

2.13.9 The formula and indices used will be shown on, or appended to the escalation invoices.

2.13.10 The information on the escalation invoices will identify and contain as a minimum:

(i) The number of the quotation/invoice to which the escalation is being applied;

(ii) The item or items of the quotation/invoice to which escalation is being applied;

(iii) The value of the quotation/invoice item being escalated with a brief description.

2.14 SERVICE/TEST REPORTS

2.14.1 Service/Test reports shall be provided on all activities and tests performed at the request of the

Engineer.

2.14.2 Where applicable no invoice shall be approved for payment if not accompanied by a full service report, stipulating inter alia the work performed parts replaced and any applicable comments.

2.15 SUFFICIENCY OF TENDERS

2.15.1 All services or any item referred to in this tender under Part 3 shall be treated on an individual order basis.


PAGE 49





TENDER WF 7370

PART 3: PROJECT SPECIFICATION


PAGE 50





TENDER WF 7370

PART 3: PROJECT SPECIFICATION

SECTION 1: GENERAL REQUIREMENTS

SECTION 2: EQUIPMENT DESCRIPTION

SECTION 3: REQUIREMENTS


PAGE 51





TENDER WF 7370



PAGE 52





TENDER WF 7370


INDEX

1. SERVICES TO BE RENDERED

2. DEPARTURES FROM SERVICES TO BE RENDERED

3. ADMINISTRATION AND SUPERVISION OF CONTRACT

4. TESTING AND COMMISSIONING

5. TRAINING

6. MAINTENANCE AND SPARES

7. MANUALS AND DOCUMENTATION

8. TECHNICAL SCHEDULES

9. SCHEDULE OF PRICES


PAGE 53


1. SERVICES TO BE RENDERED

1.1. The services to be rendered in response to this specification comprise a two year contract for the refurbishment upgrade, maintenance and project supervision of mechanical and electrical installations and equipment associated with the Department of Water Affairs and Forestry installations, all accompanied by written reports, in the Kwazulu-Natal Region. The service to be provided may include preventative maintenance and condition monitoring.

1.2. The offered service, as a whole and regarding all component parts, is to be in strict accordance with each and every term of the documents listed below:

1.2.1. The General Conditions of Contract, for use in connection with Electrical and Mechanical Works.

1.2.2. The Special Conditions of Contract.

1.2.3. The Standard Specification.

1.2.4. This Project Specification for Tender WF 7370.

1.2.5. The information provided in the Technical Schedules.

1.3. Tenderers shall only offer high performance services strictly complying with the requirements specified in par. 1.2 above. All services should comply with ISO 9002.

1.4. The Contractor must have the in-house capacity or must have acceptable written agreements with associate companies to do a preponderance of the work (75%) listed in Part 3 Section 2 and Part 3

Section 3.

2. DEPARTURES FROM SERVICES TO BE RENDERED

2.1. If, in their offers to meet these specifications, there are any departures whatsoever from any of the provisions, or from any of the terms set out in par. 1 above, then Tenderers shall list each and every departure in Part 4. The list, which shall accompany the tender offer, shall be so numbered as to correlate each and every departure with the relative paragraph contained in any of the documents listed in par. 1.2 above.

2.2. Failure on the part of any Tenderer to comply with the above requirement in full MAY

INVALIDATE THE OFFER.

2.3. Should it be found at any stage up to the end of the contract period that the services performed or any component thereof deviates from the specified requirements and that such deviation had not been noted by the Tenderer in his tender offer, the Contractor will be required to redo such services or any component thereof with work complying with the requirements specified in the documents listed in par. 1.2 above, at no extra cost to the Employer.

3. ADMINISTRATION AND SUPERVISION OF CONTRACT

3.1.

The control of this project is vested in:


PAGE 54


The Director: MECHANICAL AND ELECTRICAL ENGINEERING

Department of Water Affairs and Forestry

Private Bag X 313

Pretoria, 0001

Attention: Mr. R.A. CHANTLER

Telephone: (012) 336 8019

3.2. This contract will be administered by the Director: Mechanical and Electrical Engineering of the

Department of Water Affairs and Forestry, hereafter referred to as the Engineer. The contact persons are:

Mr. V. W. Kohlmeyer or Mr G. B. Marx

Tel : (012) 336 8021 Tel : (012) 336 8534

3.3

ALL correspondence between the Contractor and the Employer should be routed via the Director:

Mechanical and Electrical Engineering at the address indicated in par. 3.1. This includes ALL telefaxes, letters, claims for payment, etc.

3.4

The Contractor to be appointed for this Contract shall undertake to forthwith acknowledge IN

WRITING the receipt of ALL correspondence from the Engineer and/or the Employer and shall provide suitable response within a period of fourteen (14) days. Failure of the Contractor to comply with this requirement shall be interpreted as a breech of contract, in terms of clause 65(1) of the General Conditions of Contract.

3.5

All invoices shall be submitted to the Engineer for certification. Claims for payment shall be based

ONLY on the information contained in the quotations, which form part of this document and detailed in Part 5, or any amplification of the PRICE SCHEDULES as submitted at the time of tendering or as approved in terms of a written VARIATION ORDER. Each invoice shall be submitted complete with the following supporting documents:

3.5.1 The schedule of items included under this claim.

3.5.2 All delivery notes (complete with all equipment serial/model numbers), duly signed by the

Employer or his designated representative, for all equipment delivered to site.

3.5.3 All supporting documentation.

4. TESTING AND COMMISSIONING

4.1. All equipment refurbished, upgraded or repaired in terms of the requirements of this contract shall be set up at the Contractor's or Sub Contractors works for thorough inspection and testing by the

Engineer BEFORE being transferred to site. All work performed in the scope of this Contract is required to be reported upon in the form of acceptable reports/test certificates etc. at no extra cost.

4.2. Any faults, deviations, etc. from the specification discovered during this inspection and testing opportunity at the Contractor's works shall be fully rectified BEFORE any equipment is transported to site.


PAGE 55


4.3. Final testing will be performed on site during commissioning of the installation.

4.4. The Contractor shall submit all test and calibration certificates received from specialist suppliers to the Engineer for his approval.

5. TRAINING

In terms of the requirements of this contract the Contractor may be required to facilitating training from time to time.

5.1. Such training shall include: operation, special maintenance requirements and aspects of design, fabrication and assembly.

6. MAINTENANCE AND SPARES

6.1. The Contractor shall provide for maintenance of the installation and any additional equipment supplied for a minimum period of one (1) year, commencing from the DATE OF

COMMISSIONING of the completed installation.

6.2. In terms of the Special Conditions of Contract, the Contractor shall submit maintenance reports to the Engineer, using the maintenance schedules as prescribed by the Engineer. NO additional payment for the execution of said maintenance and inspection trips shall become due to the

Contractor, unless by agreement with the Engineer these are deemed to be beyond the scope of the guarantee.

6.3. The Contractor shall only allow properly qualified and skilled staff to work on the equipment and installation.

6.4. The Contractor shall provide the spare equipment as listed in the paragraph: SCOPE OF SUPPLY.

During the period of maintenance as described in par. 6.1. the Contractor shall be obliged to maintain all spare equipment in proper working condition. Any failed equipment shall be repaired and returned promptly.

7. MANUALS AND DOCUMENTATION

7.1. Complete sets of manuals, numbers of which will be specified by the Engineer, giving a complete and precise description of the operation, construction and maintenance of the equipment used, shall be supplied by the Contractor. Care shall be taken by the Contractor to ensure that the manuals supplied contains ALL documentation on all equipment supplied, including all system and wiring diagrams, schematic lay-outs and interconnection drawings.

7.2. The manuals and system documentation offered shall be to the satisfaction of the Engineer. If this should not be the case, the Contractor will be obliged to update/complete the manuals and/or documentation offered.


PAGE 56


8. TECHNICAL SCHEDULES

8.1. Tenderers are advised that it is in their best interest to provide accurate and detailed information in answer to all questions asked in the TECHNICAL SCHEDULES, which appears as Part 4 of this

Specification.

9. SCHEDULE OF PRICES

9.5.

The Engineer reserves the right to correct any arithmetical errors found in the completed schedules.


PAGE 57





TENDER WF 7370

PART 3: SECTION 2: EQUIPMENT DESCRIPTION


PAGE 58





TENDER WF 7370

PART 3: SECTION 2: EQUIPMENT DESCRIPTION

2.1 ELECTRICAL EQUIPMENT

2.2 MECHANICAL EQUIPMENT

2.3 GENERAL


PAGE 59

PART 3: SECTION 2 EQUIPMENT DESCRIPTION

The following lists of equipment comprise those major items to be found, in all or in part, at the

Departmental Schemes.

2.1 ELECTRICAL EQUIPMENT

2.1.1 General electrical reticulation and lights.

2.1.2 Induction and synchronous motors with sizes ranging from 1kW up to 8 000 kW, at voltages ranging from 380V to 11kV.

2.1.3 Low voltage switchgear.

2.1.4 Medium voltage switchgear ranging from 3.3kV to 11 kV (SF-6, Oil cooled and Air blast).

2.1.5 Various transformers 11kV to 380V.

2.1.6 Capacitors and Reactors.

2.1.7 Generators (up to 250 kVA).

2.1.8 Direct current supply units (50V up to 110 V).

2.1.9 Transformer rectifier units.

2.1.10 Control panels for pumpsets, valves and dam control gates.

2.1.11 Meters, general instrumentation and large controllers.

2.1.12

Electrical circuits on other equipment (Cranes, Gates, Valves etc.).

2.1.13 Radio and telemetry equipment.

2.1.14 Instruments and computer controlled equipment.

2.2 MECHANICAL EQUIPMENT

2.2.1 Horizontal split, vertical, axial flow, single and multistage centrifugal pumps with capacities ranging up to 4200 litres per second and sizes up to 7600 kW (delivery heads of up to 350 metres).

2.2.2 Pipelines with diameters of up to 5 m.

2.2.2.1 Pipe material: Steel, Pre-stressed Concrete, Asbestos Cement, Glass Reinforced Plastic and

Fibreglass.

2.2.2.2 Pipeline coatings.


PAGE 60

PART 3: SECTION 2 EQUIPMENT DESCRIPTION

2.2.2.3 Pipeline linings (bitumen, epoxy paints and mortar).

2.2.3 Valves to fit the relevant pipelines of up to 3,5 m.

2.2.3.1 Types of Valves: Butterfly, needle, gate, reflux, grove, ball, air, sleeve, brody and float control valves.

2.2.4 Electrically, hydraulically and air operated actuators for operation of the valves mentioned under

3.2.3.1

2.2.5 Dam control gates: Radial, Roller, Slab, Fish Belly Flap and Buoyancy Control.

2.2.6 Stop logs (maximum 3m x 12 m).

2.2.7 Trash racks/screens (maximum 5m x 4m).

2.2.8 Buoyancy gates (up to approximately 30 tonnes).

2.2.9 Hydraulic equipment for operation of sluice gates.

2.2.10

Overhead travelling cranes of up to 100 tonnes.

2.2.11 Lifts and air-conditioners.

2.3 GENERAL

2.3.1 Water flow meters (ultrasonic, magnetic, differential pressure, propeller) for pipes up to 2,5m diameter.

2.3.2 Small and medium water purification systems for site personnel supply purposes.

2.3.3 Small sewerage plants for site personnel purposes.

2.3.4 Construction equipment such as: graders, backactors, bulldozers, mobile workshops, mobile cranes etceteras.


PAGE 61





TENDER WF 7370

PART 3: SECTION 3: REQUIREMENTS


PAGE 62





TENDER WF 7370

PART 3: SECTION 3: REQUIREMENTS

3.1 SAFETY CONDITIONS

3.2 REPLACEMENT PARTS

3.3 INSPECTION AND MAINTENANCE

3.4 MODIFICATIONS TO MANUALS

3.5 SERVICE PROGRAM

3.6 ACTIVITIES TO BE PERFORMED

3.7 CAPABILITIES OF TENDERER


PAGE 63

PART 3: SECTION 3 REQUIREMENTS

3.1 SAFETY CONDITIONS

3.1.1 All work must be performed in compliance with the Occupational Health and Safety Act (Act 85 of 1993).

3.1.2 It is the sole responsibility of the Contractor to ensure that the equipment to be serviced is safe to work on. The Department does not and will not accept any liability.

3.1.3 It is an explicit condition of this tender that the Contractor is solely responsible for the safety of all personnel involved in the maintenance service or repair of equipment.

3.1.4 It is the Contractor responsibility to ensure that all possible safety procedures are followed when working on any equipment or structure and to bring unsafe conditions under the attention of the respective Scheme Manager before commencing any service or repair work whatsoever.

3.1.5 The work area has to be in a safe and clean order at all times.

3.2 REPLACEMENT PARTS

3.2.1 All replacement parts shall be new, unused or fully refurbished and comply fully with the original manufacturers specifications or as otherwise stated by the Engineer.

3.2.2 Replacement parts will preferably be obtained from the original manufacturer or as otherwise approved by the Engineer.

3.2.3 If the original manufacturer is unable or unwilling to supply the parts as may be required, refurbished parts may be used subject to the written authority of the Engineer. The Contractor r shall guarantee these parts for a period of no less than 12 months from date of installation or as otherwise specified in writing by the engineer.

3.2.4 Any replacement part that was not obtained from the original manufacturer, as well as the supplier of the replacement part, shall be clearly specified on the service report.

3.2.5 Where spare parts are obsolete it is expected from the Contractor to reverse engineer components where possible and provide the necessary guarantee.

3.3 INSPECTION AND MAINTENANCE

The recommendations as specified in this tender are supplementary and will be read in conjunction with the manufacturer’s operation and maintenance instructions. The manufacturer’s operation and maintenance instructions have preference.

3.4 MODIFICATIONS TO MANUALS

Any alteration to the operation and maintenance of any equipment shall be updated in the relevant

Operation and Maintenance Manuals.


PAGE 64


3.5 SERVICE PROGRAMME

All specifications shall be adhered to except if the Contractor wishes to follow a proven and generally accepted better method of operation, in which case it shall be to the approval of the

Engineer.

3.6 ACTIVITIES TO BE PERFORMED:

Using proven experience and ability the Contractor shall be able to evaluate malfunction, diagnose failure, repair, refurbish, upgrade, test, commissioning and provide skilled maintenance of the following plant equipment:

3.6.1

Cranes , as well as supply and load testing facilities of up to 100 tonnes, including the issue of appropriate certificates.

3.6.2

Compressors: Reciprocating, single/multistage centrifugal and lobe compressor units (up to

20.m

3 /min).

3.6.3

Switchgear: All types of switchgear, up to and including 11 kV (SF-6, oil, vacuum and airblast installations including pneumatic hydraulic or spring devices).

3.6.4

Switchgear protection equipment.

3.6.5

Transformers: Up to 100 MVA.

3.6.6

Valves: Total refurbishment of all types of valves, up to 4,5m diameter.

3.6.7

Dam equipment/structures: Sluice gates, stop logs, screens, hydraulic equipment, etc.

3.6.8 All types of pipelines with diameters up to 5 metres: e.g. steel pipes, bitumen wrapped/ Copon, bitumen or mortar lined, mortar pipes, fibreglass, glass reinforced polyester, PVC, etc.

3.6.9 Electric actuators for up to 3,5m diameter valves.

3.6.10 Electric motors: Up to 8 MW.

3.6.11 Diesel and petrol driven Gensets up to 250 kVA.

3.6.12 Internals of centrifugal pumps: Up to 5m 3 /s and 350m head.

3.6.13 Small and medium water purification plants/systems.

3.6.14 Small sewerage plants/systems.

3.6.15 Electricity distribution systems for offices, personnel housing and all other relevant equipment.

3.6.16 Electrified security fencing.

3.6.17 Such equipment as may be specified from time to time by the Engineer.

Competence in providing the following Engineering Services :

3.6.18 Efficiency tests on up to 8 MW pumpsets by utilising a Yatesmeter with the issue of appropriate test reports.

3.6.19 Condition monitoring of up to 8 MW pumpsets with the issue of appropriate quality test reports.

3.6.20 Reports associated with condition of plant, review of modifications and reports/manuals.

3.6.21 Endoscope inspections on pump/valve/pipeline internals with the issue of appropriate test reports.

3.6.22 Rebuilding of pumps to an alternative specification.

3.6.23 Balancing of rotating elements: Up to 5 tons.

3.6.24 Remetalling of white metal bearings: Up to sizes used in 8 MW pumpsets.

3.6.25 Vibration monitoring on rotating elements of up to 8 MW systems.

3.6.26

Non destructive testing using ultra sonic, magnetic particle inspections, dye penetrant testing, hardness testing and radiography methods.

3.6.27

Capacitor bank investigations with regard to PCB coolant contamination.


PAGE 65


3.6.28 Machining facilities: Light, medium and heavy machining facilities, fabrication and on site in-situ machining.

3.6.29 Piping network stress analysis.

3.6.30 Corrosion protection coatings as specified by the Department of Water Affairs and Forestry.

(Blasting & Coating).

3.6.31 Water flow meter and pressure/temperature transducer testing and calibration services and general instrumentation.

3.6.32 Mechanical, electrical and technical investigation expertise.

3.6.33 Finite element analysis techniques in the maintenance engineering field.

3.6.34 Mechanical manufacturing in accordance with drawings of the Department of Water Affairs and

Forestry of small as well as large structures such as sluice gates.

3.6.35 Reverse mechanical engineering techniques.

3.6.36 Oil testing and purification facilities. (Karl Fischer tests included).

3.6.37 Tan Delta tests on electrical motors up to 11kV, 8 MW.

3.6.38 Underground cable fault location.

3.6.39 Radio and telemetry equipment.

3.6.40 Instruments and computer controlled equipment

3.6.41 Lifts and air-conditioners.

3.6.42 Such engineering services as the Engineer may specify from time to time.

Competence in providing the following services:

3.6.43 Project Management.

3.6.44 Preventative maintenance plans on large installations with regard to auxiliary and main equipment.

3.6.45 Liaison with original engineering manufacturers.

3.6.46 Implementation of statutory safety standards.

3.6.47 Working procedures on all relevant equipment.

3.6.48 Power consumption versus flow calculations.

3.6.49 Value/cost analysis.

3.6.50 Material testing/identification capabilities and facilities.

3.6.51 Safety: All maintenance services must comply to the Occupational and Health Safety Act 85 of

1993.

3.6.52 Quality: Procedures for services and products must have at the least an ISO 9002 quality listing.

3.6.53 Test Reports: Test reports shall be provided on all tests performed or as requested by the Engineer.

3.6.54 Existing Documents: The Department will furnish the necessary documents with regard to the form of reports, such as technical details, components, test results, items replaced and comments where possible.

3.6.5 New Documents: Prospective Tenderers should have the capabilities however of drafting report documents/forms where no official documents currently exist including full Operating and

Maintenance Manuals.

3.6.56 General.

3.6.56.1

3.6.56.2

3.6.56.3

Provision of heavy vehicle transport service repair and maintenance facilities.

Emergency breakdown service.

Provision of contractual supervision services.


PAGE 66


3.7. CAPABILITIES OF TENDERER

Artisan staff shall be in the possession of the qualifications appropriate to the skills required for the activities listed before. Technicians shall be at least Diploma Technicians.


PAGE 67





TENDER WF 7370

PART 4: TECHNICAL SCHEDULES


PAGE 68

PART 4 TECHNICAL SCHEDULES

4.1 GENERAL INFORMATION

4.1.1 Client’s Name: Department of Water Affairs and Forestry.

4.1.2 Tender Name: Maintenance, Repair and Refurbishment of Mechanical and Electrical equipment.

4.1.3 Tender Number: WF 7370

4.1.4 Are you able to perform all the work that this Tender calls for?

4.1.5 Are all your services ISO 9002 quality listed?

4.2

SITE INSPECTION

4.2.1 Did you attend the site inspection?

YES

YES

YES

NO

NO

NO

4.3 TENDERED RATES

4.3.1 Are all your tendered rates firm?

4.3.2 State which are not and the reasons why.

YES

4.4 EQUIPMENT AND FACILITIES

4.4.1

Can you, at you own facilities, service/refurbish a preponderance of the equipment listed in Part 3 Section 2? YES

4.4.2 Can you perform all the activities in Part 3 Section 3? YES

NO

4.4.3 If the answer to either 4.4.1 or 4.4.2 above is NO, state which items and the reasons why.

NO

NO


PAGE 69


4.4.4 Are your and your sub-contractors facilities available for inspection? YES NO

4.5 SUBCONTRACTORS

4.5.1 Will subcontractors perform portions of the work tendered for?

4.5.2

If yes list the subcontractors below

YES NO

4.5.3 List the addresses of locations where “off-site” maintenance will be performed: (Note: this shall include addresses of the subcontractors to be employed)

4.5.4 For which items of equipment will these facilities be used?


PAGE 70


4.6 STAFF

List the numbers of staff in the following categories presently available within your own organisation:

Management :

Supervisors/Engineers

Administration

Specialists

Artisans

Skilled

Semi Skilled

General Workers

:

:

:

:

:

:

:

4.7 EXPERIENCE

4.7.1 Do you have proven experience to perform the activities and work called for

in this document?

4.7.2

List all previous major undertakings

YES NO


PAGE 71





TENDER WF 7370

PART 5: PRICE SCHEDULES


PAGE 72





TENDER WF 7370

PART 5: PRICE SCHEDULES

RATES SECTION 1:

SECTION 2: DESCRIPTION OF A SPECIFIC INSTALLATION FOR

ADJUDICATION PURPOSES


PAGE 73





TENDER WF 7370

PART 5: SECTION 1: RATES

5.1 LABOUR COSTS

5.2 TRANSPORT COSTS

5.3 EQUIPMENT COSTS

5.4 MATERIAL COSTS

5.5 GENERAL COSTS


PAGE 74

PART 5: SECTION 1 RATES

5.1 LABOUR COSTS

The following labour costs per appropriate skill is required (per hour, unless otherwise specified).

All prices given must exclude VAT.

LEVEL

Level 1 (Specify)

Level 2 (Specify)

Level 3 (Specify)

Level 4 (Specify)

Level 5 (Specify)

Level 6 (Specify)

Level 7 (Specify)

Level 8 (Specify)

Level 9 (Specify)

Level 10 (Specify)

NORMAL TIME OVERTIME STANDBY TIME

5.1.1 S and T can be claimed at actual cost plus 10%. VAT may not be added to S and T.

5.2 TRANSPORT COSTS

Transport costs per kilometre are as per The Department of Transport rates plus 35%.

Tariff in cents per kilometre (exclusive of VAT) as from the dates below: No back charge of tariffs will be made before the under-mentioned dates for invoices already processed.

The rates will be updated as the Department of Transport rates are adjusted. The rates given below already include the 35% mark-up on the Department of Transport rates.

Engine swept volume CC

Sedan & s/w

A

01-01-

2000

01-10-

1999

Bakkie 2x4

B

01-01-

2000

01-10-

1999

Bakkie 4x4

C

01-01-

2000

01-10-

1999

01-01-

2000

Combi

D

01-10-

1999 up to 250

251-1300

- - - -

113.7 111.2 113.7 110.6

1301-1600 138.2 135.5 127.4 124.2

1601-1800 162.3 159.4 149.3 145.8

1801-2000 177.1 174.2 163.4 159.4

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

199.9 195.6

2001-2500 197.6 194.4 184.0 179.7 217.9 213.4 217.4 212.9

2501-3000 231.8 228.4 205.6 200.9 239.6 234.6 2148.7 214.2 above 3000 250.7 247.1 225.7 220.6 253.4 248.0 248.0 243.5

Rates for all vehicles not listed above must be supplied by the tenderer.

NB There is no provision for an additional rate for towing a trailer.


PAGE 75

PART 5: SECTION 1 RATES

ACTUAL/DIRECT EXPENSES

Reasonable actual expenses for hiring a car, bakkie or Combi, limited to Class B vehicles, when flying to site.

5.3 EQUIPMENT COSTS

Quoted in tables.


PAGE 76





TENDER WF 7370

PART 5: SECTION 2: DESCRIPTION OF A SPECIFIC INSTALLATION

FOR ADJUDICATION PURPOSES

5.1 NEEDLE VALVE

5.2 BALL VALVE

5.3 BUTTERFLY VALVE

5.4 SLEEVE VALVE

5.5. ACTUATOR (200-9000 Nm)

5.6. ACTUATOR (25kNm)

5.7. PUMP

5.8. ELECTRIC MOTOR

5.9. SWITCHGEAR AND CAPACITORS (medium voltage, 11 kV, 1250 A)

5.10. SWITCHGEAR (low voltage, 380 V)

5.11. TRANSFORMERS (11 kV TO 380 V)

5.12. CRANE

5.13. STOP LOGS

5.14. SCREENS (TRASH RACKS)

5.15. CREST GATES

5.16 SUMMARY


PAGE 77

PART 5: SECTION 2 DESCRIPTION OF A SPECIFIC INSTALLATION FOR ADJUDICATION PURPOSES

For the purpose of adjudication a specific site has been chosen containing a representative number of, components described in section 3 and tasks in Section 4. The site that has been chosen is Grootdraai

Dam.

The following tables refer to specific equipment that will be shown and if necessary demonstrated to the tenderer at the site meeting referred to in the Instructions to tenderers. The prices below exclude the cost of spares. The rate includes the cost of all staff required (cost / hour) plus all overheads where appropriate, and the guarantee of all parts, materials and workmanship. All prices given must exclude VAT.

Each table must be completed in full and the total from each brought to the summary table. Adjudication will be based on the total and not on rates.

5.1 NEEDLE VALVE (DN 800/700, 25 Bar, with hydraulic damping system gearbox and electric actuator)

SCOPE OF WORK

Remove

Transport from site

Dismantle

Blast

Clean

Inspect

Report

Lap

Re – blast

Coat (Epoxy)

Reassemble

Pressure Test

Pressure test certificate

Transport to site

Install

Commission

SPECIFY LEVEL

OF MANPOWER

RATE NO OF

HOURS

TOTAL (excl. VAT)

TOTAL

5.2

BALL VALVE (DN 100,25 Bar, with gearbox and electric/hydraulic actuator )

Remove

SCOPE OF WORK

Transport from site

Dismantle

Blast

Clean

Inspect

Report

Lap

Re – blast

Coat (Epoxy)

Reassemble

Pressure Test


Transport to site

Install

Commission

SPECIFY LEVEL

OF MANPOWER

RATE NO OF

HOURS


TOTAL


PAGE 78


5.3. BUTTERFLY VALVE (DN 2000,with drop weight hydraulic / actuator)

SCOPE OF WORK

Remove

Transport from site

Dismantle

Blast

Clean

Inspect

Report

SPECIFY LEVEL

OF MANPOWER

RATE NO OF

HOURS

Lap

Re – blast

Coat (Epoxy)

Reassemble

Pressure Test


Transport to site

Install

Commission


5.4. SLEEVE VALVE (DN 1000, with Electric/hydraulic actuator)

TOTAL

SCOPE OF WORK

Remove

Transport from site

Dismantle

Blast

Clean

Inspect

Report

Lap

Re – blast

Coat (Epoxy)

Reassemble

Pressure Test


Transport to site

Install

Commission

SPECIFY LEVEL

OF MANPOWER

RATE NO OF

HOURS


TOTAL


PAGE 79


5.5. ACTUATOR (200-9000Nm, SA 100 E, 180 l/min)

SCOPE OF WORK

Dismantle

Remove

Transport from site

Dismantle

Clean

Inspect

Report

Reassemble

Reset limits/calibrate

Coat

Test certificate

Transport to site

Install

Commission

SPECIFY LEVEL

OF MANPOWER

RATE NO OF

HOURS


TOTAL

5.6. ACTUATOR (25kNm, 16 AD, 48 u/min)

SCOPE OF WORK

Dismantle

Remove

Transport from site

Dismantle

Clean

Inspect

Report

Reassemble

Reset limits/calibrate

Coat

Test certificate

Transport to site

Install

Commission

SPECIFY LEVEL

OF MANPOWER

RATE NO OF

HOURS


TOTAL


PAGE 80


5.18. PUMP (Centrifugal, axial flow, horizontal split, single stage, double suction, 1650kW, flowrate = 2000 l/s)

Inspect

Report

Blast

SCOPE OF WORK

Uncouple coupling and loosen pipework

Remove pump

Transport from site

Dismantle in Workshops

Clean pump and piping

Epoxy Coat internally

Replace shaft with new Stainless Steel shaft

Replace impeller with new Stainless

Steel impeller

Replace all brass sleeves with new brass sleeves

Remetal white metal bearings (DE +

NDE)

Repair shaft journals

Replace existing neckrings with two new stainless steel neckrings (include.

New stainless steel bolts)

Balancing of assembled impeller plus test reports

Replace existing wearing rings with two new Brass wearing rings (include.

New brass bolts)

Replace packings

Fit parts and reassemble pump

Coat pump externally to existing colour code

Supply test report

Supply condition of plant report on all work done (Complete including motor repair report)

Transport to site

Install pump (new packing material)

Align with laser and submit alignment report

Recouple

Connect pipework

Test run

Commission

SPECIFY LEVEL

OF MANPOWER

RATE NO OF

HOURS


TOTAL


PAGE 81




Efficiency tests with the appropriate reports and recommendations should be done before removal from site and again after re-installation

5.19 ELECTRIC MOTOR (squirrel cage, induction, star coupled, direct on line,

1650kW, 6.6 kV, 186 a, 988 rev/min, 50 Hz)

RATE NO OF

HOURS

TOTAL SCOPE OF WORK

Uncouple and loosen all pipework

Remove Motor

Transport from site

Dismantle

Clean

Inspect

Report

Clean all cooling water pipes and systems

Rewind stator to acceptable standards

Check motor heaters

Vacuum pressure impregnate

Repair/replace defective rotor bars

Remetal white metal bearings (DE +

NDE)

Repair shaft journals

SPECIFY LEVEL

OF MANPOWER

Balance rotor

Assemble motor

Test run motor

Test report

Condition of plant report (To be included in pump condition of plant report)

Transport to site

Install

Recouple

Align (Laser) and submit alignment report

Test run

Commission




Efficiency tests with the appropriate reports and recommendations should be done before removal from site and again after re-installation


PAGE 82


5.20. SWITCHGEAR AND CAPACITORS (Medium Voltage, 6.6 kV, 1250 A, 10 MVA)

SCOPE OF WORK RATE NO OF

HOURS

TOTAL SPECIFY LEVEL

OF MANPOWER

Cleaning of all switchgear units’ components and capacitors (Internal and external)

Checking of all termination’s

Tightening of all loose contacts

Testing of all relevant instrumentation, relays, contactors, etc.

Detailed report for each individual switchgear and capacitor unit

Identification of obsolete switchgear

Detailed reports of obsolete switchgear


5.21. TRANSFORMERS (250 kVA, 6600/400 V, 3 Phase, 50 Hz)

Remove

Clean

Inspect

Report

Rewind

Install

SCOPE OF WORK

Uncouple and loosen termination’s

Transport from site

Test oil and forward detailed report

Dismantle

Assemble

Replace oil with new oil

Supply new silica gel

Replace all gaskets

Appropriate tests

Test reports

Transport to site

Recouple

Commission

SPECIFY LEVEL

OF MANPOWER

RATE NO OF

HOURS


TOTAL


PAGE 83


5.22. CRANE (53 Ton Portal Crane, with 2 auxiliary 7,5 ton winches)

SCOPE OF WORK RATE NO OF

HOURS

TOTAL

Complete service

Inspect rotating components, brakes, structure and rope

SPECIFY LEVEL

OF MANPOWER

Load test

Set all limits

Test reports


5.23. STOP LOGS (12m x 3 m, Mild Steel)

SCOPE OF WORK PER STOP

LOG

Remove

Transport from site

Dismantle

Blast

Clean

Inspect

Report

Zinc metal spray

Epoxy tar coat (Black tar)

Replace seals

Replace lashing strips with stainless steel lashing strips (coat with tar)

Replace all bolts with stainless steel bolts (coat with black tar)

Assemble

Test report

Transport to site

Install

SPECIFY LEVEL

OF MANPOWER

RATE NO OF

HOURS


TOTAL


PAGE 84


5.24. SCREENS (Trash Racks, Anodised Aluminium)

SCOPE OF WORK PER SCREEN SPECIFY LEVEL

OF MANPOWER

Remove

Transport from site

Dismantle

Clean

Inspect

RATE NO OF

HOURS

Report

Remove growths/algae

Repair

Corrosion protect

Assemble

Test reports

Transport to site

Install


5.25. CREST GATES (Flood Control, Radial Type, 12m x 12 m, Mild Steel)

TOTAL

SCOPE OF WORK PER CREST

GATE

Inspect/Evaluate

Report

Blast

Clean

Zinc metal spray

Application of protective coating (per coat)

Replace seals

Replace lashing strips with stainless steel lashing strips (coat )

Replace all fasteners with stainless steel fasteners (coat)

Test report

SPECIFY LEVEL

OF MANPOWER

RATE NO OF

HOURS


General



Use original manufacturer’s specifications where applicable.



ISO 9002 quality standards.

TOTAL


PAGE 85


5.16 SUMMARY

SUB-TOTAL (excluding VAT) TABLE NUMBER

Sub Total From Item 5.1















TOTAL (excluding VAT)


PAGE 86



MAINTENANCE, REPAIR AND REFURBISHMENT OF ELECTRICAL AND

MECHANICAL EQUIPMENT

TENDER WF 7370

PART 6: FORMS


PAGE 87



MAINTENANCE, REPAIR AND REFURBISHMENT OF ELECTRICAL AND

MECHANICAL EQUIPMENT

TENDER WF 7370

PART 6: FORMS

INDEX

CLEARANCE CERTIFICATE

IMPORTANT CONDITIONS

STATE TENDER BOARD FORM

FORM OF TENDER

QUESTIONNAIRE

PREFERENCE CERTIFICATE

DECLARATION OF INTEREST

CREDIT ORDER INSTRUCTION

ST5.1

ST6

ST8

ST 10

ST 11

ST 12

DWF18


PAGE 88

Maintenance Contract - Department of Water Affairs

Related documents

Products

Support

Maintenance Contract - Department of Water Affairs

Related documents

Add this document to collection(s)

Add this document to saved

Suggest us how to improve StudyLib