CS-214
REV 8/2007
1. Position Code
GNOFAST
State of Michigan
Civil Service Commission
Capitol Commons Center, P.O. Box 30002
Lansing, MI 48909
Federal privacy laws and/or state
confidentiality requirements protect
a portion of this information.
POSITIO N DESCRI PT ION
This form is to be completed by the person that occupies the position being described and reviewed by the
supervisor and appointing authority to ensure its accuracy. It is important that each of the parties sign and
date the form. If the position is vacant, the supervisor and appointing authority should complete the form.
This form will serve as the official classification document of record for this position. Please take the time to
complete this form as accurately as you can since the information in this form is used to determine the proper
classification of the position. THE SUPERVISOR AND/OR APPOINTING AUTHORITY SHOULD
COMPLETE THIS PAGE.
2. Employee’s Name (Last, First, M.I.)
8. Department/Agency
Michigan Department of Corrections
3. Employee Identification Number
9. Bureau (Institution, Board, or Commission)
Bureau of Health Care Services
4. Civil Service Classification of Position
10. Division
General Office Assistant E (8)
5. Working Title of Position (What the agency titles the
position)
RGC Complex
11. Section
Duane Waters Health Center
Unit Clerk
6. Name and Classification of Direct Supervisor
12. Unit
RN Supervisor 2 (13)
7. Name and Classification of Next Higher Level Supervisor
13. Work Location (City and Address)/Hours of Work
RN Manager 4 (15) HUM
3857 Cooper Street, Jackson, MI 49201
7:30 a.m. – 4:00 p.m., Monday-Friday
14. General Summary of Function/Purpose of Position
Transcribes complex instructions/ orders, to maintain accurate medical records. Management of unit/ departmental clerical
operations requiring organization, inventory and ordering. Maintains professional communication. Develops and modifies
computerized forms. Utilizes the computer to document minutes, memos, audits and other quality assurance activities.
Functions as a resource/ lead worker for the GOA (7). This position is located behind the secured perimeter and has 100%
prisoner contact. This position is test designated for drugs and alcohol.
For Civil Service Use Only
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15. Please describe your assigned duties, percent of time spent performing each duty, and explain what is done
to complete each duty.
List your duties in the order of importance, from most important to least important. The total percentage
of all duties performed must equal 100 percent.
Duty 1
General Summary of Duty 1
% of Time 50
Maintains the Inpatient and Outpatient Medical Record.
Individual tasks related to the duty.

Transcribes and processes’ physician and nursing orders.

Updates nursing forms, census board and Kardex to reflect accurate admissions, discharges and physician/ nursing orders.

Maintains accurate unit calendar, which reflects scheduled prisoner appointments, and case managements.

Assembles pertinent packet(s) and supplies for offsite appointments or transfers.

Schedules approved DWHC prisoner appointments with the relevant department, and coordinates prisoner escort to
DWHC appointments.

Inputs, updates and/or retrieves information within the data base, consistent with scope of practice.

Assembles scheduled case management paperwork for upcoming case management.

Assembles completed case management paperwork and relevant inpatient prisoner charts for review at current case
management meeting.

Maintains organized, and thinned inpatient record.

Maintains polite and professional communication.

Maintains confidentiality of prisoner medical information, consistent with MDOC standards.

Maintains MDOC/ DWHC safety standards.
Duty 2
General Summary of Duty 2
% of Time 40
Functions as inpatient Clerical coordinator.
Page 2
Individual tasks related to the duty.
 Operates standard office equipment such as calculator, facsimile, copier, phones and computer.
 Organizes and maintains unit files and drawers, maintains neat and orderly environment.
 Obtains, opens, sorts, and distributes interdepartmental mail to appropriate staff / departments.
 Maintains organization and coordinates ordering of unit clerical supplies, unit documents, lab supplies, equipment, and
medical supplies.
 Initiates various forms as directed by the charge nurse, medical providers, supervisors or administration.
 Submits request for maintenance and equipment work orders.
 Ensures completion, and delivery of immobilization form.
 Delivers lab specimens for pick up.
 Maintains polite and professional communication.
 Maintains confidentiality of prisoner medical information, consistent with MDOC standards.
 Maintains MDOC/ DWHC safety standards.
 Ensures completion of mandatory MDOC/ DWHC online and classroom training.
Duty 3
General Summary of Duty 3
% of Time
10
Serves as an assistant to free licensed professionals from certain non-nursing duties. Maintains a safe and secure environment for
patients and personnel. Duties as assigned.
Individual tasks related to the duty.

Develops and customizes forms on computer for use on the inpatient units, develops outlines and formats as need arises.

May type memos, take/ transcribe dictation, take meeting minutes and type into format.

May input, retrieve, or update information from computer database via a personal computer.

.May monitor audits and other quality assurance activities.

Functions as a resource/ lead worker for the GOA (7).

Miscellaneous functions, constant with scope of practice.
Duty 4
General Summary of Duty 4
% of Time
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Individual tasks related to the duty.

Duty 5
General Summary of Duty 5
% of Time
Individual tasks related to the duty.

Duty 6
General Summary of Duty 6
% of Time
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Individual tasks related to the duty.

16. Describe the types of decisions you make independently in your position and tell who and/or what is affected by those decisions.
Use additional sheets, if necessary.
Screens unit telephones, evaluates and transfers calls to appropriate staff. Coordinates appropriate documentation for patient
discharges and transfer affects receiving institution's patient care plans. Reviews patient orders, anticipates, prioritizes and
initiates order. Keeps informed of occurrences on the unit, notifies supervisor of problems, use diplomacy and discretion in
handling calls from the public and other departments.
17. Describe the types of decisions that require your supervisor’s review.
Transcription of physician and medication orders. Minutes took during unit meetings. Contacting outpatient areas or
custody during emergency situations.
18. What kind of physical effort do you use in your position? What environmental conditions are you physically exposed to in your
position? Indicate the amount of time and intensity of each activity and condition. Refer to instructions on page 2.
Sitting 80%, Bending 5%, Climbing Stairs 5%; Carrying of files and dealing with paperwork. Working in an inpatient unit
with exposure to felons with medical problems 100% of the time. Lifting and carrying paper items 1 to 3 lbs. Stocking
supplies 2-3 times weekly. Writing frequently. Bending, walking frequently intervals. Sitting at desk 3-5 hours. Lifting a
phone receiver frequently during work hours. Working on a computer daily.
19. List the names and classification titles of classified employees whom you immediately supervise or oversee on a full-time, on-going
basis. (If more than 10, list only classification titles and the number of employees in each classification.)
NAME
CLASS TITLE
NAME
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CLASS TITLE
20. My responsibility for the above-listed employees includes the following (check as many as apply):
21.
Complete and sign service ratings.
Assign work.
Provide formal written counseling.
Approve work.
Approve leave requests.
Review work.
Approve time and attendance.
Provide guidance on work methods.
Orally reprimand.
Train employees in the work.
I certify that the above answers are my own and are accurate and complete.
Signature
Date
NOTE: Make a copy of this form for your records.
TO BE COMPLETED BY DIRECT SUPERVISOR
22. Do you agree with the responses from the employee for Items 1 through 20? If not, which items do you disagree with and why?
Yes.
23. What are the essential duties of this position?
Maintains medical records, transcribes physicians' orders, communicates with other departments, types minutes and memos,
functions as payroll clerk.
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24. Indicate specifically how the position’s duties and responsibilities have changed since the position was last reviewed.
Increase expectations for independent function. Computers have been placed on each unit and unit clerks are expected to
develop forms, input and retrieve data.
25. What is the function of the work area and how does this position fit into that function?
This position is located in a clinical setting on an inpatient unit in a correctional setting delivering medical/surgical and long
term care services for prisoners. This position is a communications conduit for information regarding unit activities. The
position processes payroll for staff and provides transcription, computer knowledge and other clerical services of a broad
range.
26. In your opinion, what are the minimum education and experience qualifications needed to perform the essential functions of this
position.
EDUCATION:
High School Graduate or GED.
EXPERIENCE:
None (unit clerk experience preferred).
KNOWLEDGE, SKILLS, AND ABILITIES:
Unit Clerk training and/or experience, typing abilities, computer skills and medical terminology desired. Strong
interpersonal relation skills.
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CERTIFICATES, LICENSES, REGISTRATIONS:
None.
NOTE: Civil Service approval of this position does not constitute agreement with or acceptance of the desirable qualifications for this position.
27.
I certify that the information presented in this position description provides a complete and accurate depiction
of the duties and responsibilities assigned to this position.
Supervisor’s Signature
Date
TO BE FILLED OUT BY APPOINTING AUTHORITY
28. Indicate any exceptions or additions to the statements of the employee(s) or supervisor.
29. I certify that the entries on these pages are accurate and complete.
Appointing Authority’s Signature
Date
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