ILR funding and monitoring data 2010-11: funding summaries
2012-13 teaching enhancement and student success (TESS)
allocation technical document
Derived statistics algorithms that may inform the 2012-13 TESS allocation
Purpose
1.
This document details the algorithms used to determine the derived fields from the 2010-11 ILR
LR05 data which may be used to calculate the 2012-13 full-time improving retention element of the
TESS allocation.
2.
The algorithms listed in this document are subject to further change, for example following a
decision by the board or if an error is identified.
3.
This document is aimed at readers with in-depth knowledge of the data. Readers are advised to
have a copy of the ‘Specification of the Individualised Learner Record for 2010/11’ (available from the
Information Authority) to hand when using this document.
2010-11 ILR fields used in the TESS derived statistics algorithms
4.
Only certain fields, detailed in Table 1 will be used to generate the TESS allocation fields. Note
that the IHTESS10YYYYYY.xls output will show only outputs for the improving retention element of
TESS – this is because improving retention is the only element of TESS which is informed by ILR
data.
5.
Throughout this document, fields taken or derived from the ILR return or derived for the TESS
allocations are shown in capitals using the names given in Tables 1 and 2 respectively.
Using the individualised file
6.
When working through this document it is necessary to use the individualised file
IHTESS10YYYYYY.ind, where YYYYYY is the provider number ST_UPIN (L01) for your college.
Details of how to access this file are given on the HEFCE web-site
(www.hefce.ac.uk/learning/datacoll/derived/help/output/). The file will show the allocation of students
to cells within the tables and, where relevant, details of why they were excluded from the TESS
population.
Table 1 ILR fields which may inform the TESS allocations
Column in
individualised
Field code
Description
Name
Dataset
file*
L01
Provider number
ST_UPIN
Learner
A
L03
Learner reference
ST_REF
Learner
C
number
L11
Date of birth
ST_DOB
Learner
P
L24
Country of domicile
ST_DOMIC
Learner
Q
L42
Provider-specified
ST_COLL1/
Learner
AF
learner data
ST_COLL2
AG
L45
Unique learner number ULN
Learner
AC
L46
UK provider reference UKPRN
Learner
AD
Learning
D
number
A05
Learning aim data set
A09
QA_SEQNO
sequence
aim
Learning aim reference QA_AIM_R
Learning
AB
aim
A11
Source of funding other QA_FEHE1/
Learning
M
than LSC (occurs
QA_FEHE2
aim
N
QA_ST_DA
Learning
O
twice)
A27
Learning start date
aim
A48
H09
Provider-specified
QA_COLL1/
Learning
AH
learning aim data
QA_COLL2
aim
AI
Student instance
HQ_NUMHU
HE
E
HE
I
identifier
H11
Highest qualification on HQ_QUAL_
entry
H13
Type of Instance year
HQ_PYTYP
HE
J
H39
UCAS tariff points
HQ_UCATP
HE
L
H41
UCAS application code HQ_UCAAC
HE
K
H45
Qualification on entry
HE
AJ
HQ_QENT
* The individualised data file IHTESS10YYYYYY.ind, downloadable from the HEFCE extranet (see
http://www.hefce.ac.uk/learning/datacoll/derived/help/output/).
† These
fields are not used in the allocation but are included in the individualised file to allow easy identification of
students.
Description of derived fields
7.
This section provides details of the derived fields in the individualised data file. These fields
may be used in calculating the TESS allocation.
Table 2 Derived fields which may be used to inform the TESS allocation
Column in
individualised
Field name
Description
Paragraph
file*
ENTQUAL
Grouping of student’s highest qualification
11
Y
8
Z
9-10
AA
on entry
ENTRANT
Field indicating students in their first year
of programme of study
ENTRYAGE
Student’s age on commencement of
programme of study
EQGRP
Entry qualification risk group
13
X
EQPOP
Field indicating inclusion in the full-time
12
W
40
V
48
H
improving retention allocation population
HEFCOMP†
Completion of year of programme of
study indicator
HEFEXCL†
Reason for exclusion from the HEIFES
re-creation
HEFFEELV†
Fee level
23
AE
HEFLEVEL†
Level of study
R
HEFMODE†
Mode of study
HEFQAIM†
Recognised as HE qualification aim
Error!
Reference
source not
found.
Error!
Reference
source not
found.
Error!
Reference
source not
found.
HEFTYPE†
Fundability status
20
U
ILRKEY†
Unique learning aim identifier
Error!
Reference
source not
found.
F
STUBID†
Unique year of programme of study
13-14
G
S
T
identifier
* The individualised file IHTESS10YYYYYY.ind, downloadable from the HEFCE extranet (see
www.hefce.ac.uk/learning/datacoll/derived/help/output/).
†
The algorithms for deriving these fields are given in ’HEIFES10 re-creation algorithms’ (see the 'HEIFES10 re-
creation technical document); the paragraph references refer to this document.
ENTRANT (Column Z)
8.
This field identifies students in their first year of programme of study.
Value
Description
1
Entrant
Definition
(HQ_PYTYP (H13) = 1 and QA_ST_DA (A27) ≥ 1 August 2010) or
(HQ_PYTYP (H13) = 2, 4, 5 and QA_ST_DA (A27) ≥ 1 August 2009 and
QA_ST_DA (A27) ≤ 31 July 2010)
0
Otherwise
Otherwise
ENTRYAGE (Column AA)
9.
The ENTRYAGE field contains the student’s age at the commencement of the programme of
study. This is the number of full years between ST_DOB (L11) and QA_ST_DA (A27).
10.
Where ST_DOB (L11) or QA_ST_DA (A27) are missing, ENTRYAGE will be set to zero.
ENTQUAL (Column Y)
11.
The ENTQUAL field contains the group of the student’s highest qualification on entry.
Value
Description
Definition
ACCESS
Access course
HQ_QUENT (H45) = X00, X01 or
(HQ_QUAL_ (H11) = 44, 45, 48 and
HQ_QUENT (H45) = BLANK, X06, NA)
AH
Other Level 3 qualifications
HQ_QUENT (H45) = P50, P68, P91 or
included in the tariff
(HQ_QUENT (H45) = P80 and HQ_UCATP
(H39) > 0) or
(HQ_QUAL_ (H11) = 39, 40 and
HQ_QUENT (H45) = BLANK, X06, NA)
BACC
Baccalaureate
HQ_QUAL_ (H11) = 42, 47 and
HQ_QUENT (H45) = BLANK, X06, NA
BTEC
DEG
ONC or OND (including BTEC and
HQ_QUAL_ (H11) = 41 and
SQA equivalents)
HQ_QUENT (H45) = BLANK, X06, NA
Degree and higher
HQ_QUENT (H45) = DUK, DZZ, D80, MUK,
MZZ, M2X, M41, M44, M71, M80, M90, HUK,
HZZ, H11, H71, H80 or
(HQ_QUAL_ (H11) = 01 to 05, 10 to 16 and
HQ_QUENT (H45) = BLANK, X06, NA)
FOU
Foundation course
HQ_QUENT (H45) = J49 or
(HQ_QUAL_ (H11) = 29, 43, 72 and
HQ_QUENT (H45) = BLANK, X06, NA)
NONE
No formal qualifications
HQ_QUENT (H45) = X02, X03, X05 or
(HQ_QUAL_ (H11) = 92, 93, 98 and
HQ_QUENT (H45) = BLANK, X06, NA)
OHE
Other HE
HQ_QUENT (H45) = J10, J20, J30, J48, J80,
C20, C30, C44, C80, C90 or
(HQ_QUAL_ (H11) = 21 to 28, 30, 31 and
HQ_QUENT (H45) = BLANK, X06, NA)
OTHER
Other qualifications
HQ_QUENT (H45) = P41, P42, P46, P47,
P51, P69, P70, P92, Q51, Q52, Q80, R51,
R52, R80, X04 or
(HQ_QUAL_ (H11) = 37, 38, 55, 56, 57, 94,
97 and
HQ_QUENT (H45) = BLANK, X06, NA)
UNKNOWN
Unknown entry qualifications
Otherwise
EQPOP (Column W)
12.
The EQPOP field indicates whether the student is included in the full-time improving retention
allocation population.
Value
Description
Definition
0
Not included in full-time
(ENTRYAGE  21 and ENTQUAL = AH and
improving retention allocation
HQ_UCATP (H39) = 0 and
population
HQ_UCAAC (H41)  000000000, BLANK, NA) or
(HQ_QUENT (H45) = P80 and HQ_UCATP (H39) = 0)
or
HEFCOMP  4 or HEFEXCL  0 or ENTRANT  1 or
ST_DOMIC (L24)  XF, XG, XH, XI, XJ, GB or
HEFTYPE  HOMEF, HOMEIF or
HEFLEVEL  UGX, FD or HEFMODE  FTS, SWOUT
1
Otherwise
Otherwise
EQGRP (Column X)
13.
The EQGRP field holds the entry-qualification risk group the student was assigned to.
Value
Description
Definition
Y_U
Young, unknown
ENTRYAGE < 21 and
(ENTQUAL = UNKNOWN or
(ENTQUAL = AH and HQ_UCATP (H39) = 0 and
HQ_UCAAC (H41)  000000000, BLANK, NA))
Y_L
Young,
ENTRYAGE < 21 and
low risk
(ENTQUAL = DEG, BACC or
(ENTQUAL = AH and HQ_UCATP (H39) > 260))
Y_M
Young, medium
ENTRYAGE < 21 and
risk
(ENTQUAL = FOU, OHE or
(ENTQUAL = AH and
((160 < HQ_UCATP (H39) < 260) or
(HQ_UCATP (H39) = 0 and HQ_UCAAC (H41) = 000000000,
BLANK, NA))))
Y_H
Young,
ENTRYAGE < 21 and not in Y_U, Y_L or Y_M above
high risk
M_U
Mature, unknown
ENTRYAGE  21 and
ENTQUAL = UNKNOWN
M_L
Mature,
ENTRYAGE  21 and
low risk
(ENTQUAL = DEG or
(ENTQUAL = AH and HQ_UCATP (H39) > 320))
M_M
Mature, medium
ENTRYAGE  21 and
risk
(ENTQUAL = OHE, FOU, ACCESS or
(ENTQUAL = AH and HQ_UCATP (H39)  320))
M_H
Mature,
ENTRYAGE  21 and not in M_U, M_L or M_M above
high risk
Re-building the 2012-13 TESS allocations using the individualised file
14.
The downloadable document ‘Detailed TESS allocation method’
(www.hefce.ac.uk/learning/datacoll/derived/summ/tess/) describes how to re-build the TESS derived
statistics shown in the IHTESS10YYYYYY.xls workbook.