NOTICE OF POSITION VACANCY and
CLASSIFICATION DESCRIPTION
IBEW SUPERVISORY UNIT
Internal
DATE:
December 15, 2014
CLOSES:
TO:
All Interested Persons
FROM:
Human Resources Department/ City of Fairbanks
POSITION:
Accounting Specialist- Payroll
CLASSIFICATION NO:
1204
DEPARTMENT:
Finance
Open Until Filled
PAY SCALE: $ Scale
Definition:
This position performs responsible and technical accounting work involving the
keeping of statistical and financial records, and recording transactions within
established systems and procedures. This position will ensure accurate
processing and recording of the City’s payroll, provide timely and accurate
financial information, and participate in daily data entry payroll processing.
Exercises independent judgment with occasional instructions or assistance.
Essential Job Functions:
Assignments include, but are not limited to:
 Perform daily payroll operations
 Ensure all payroll transactions are processed accurately and timely
 Reconcile payroll prior to preparing payroll remittances
 Understand proper taxation of compensation
 Process employee time and attendance data and reconcile variances
 Process accurate and timely monthy, quarterly, and year-end reporting
 Collects, records, verifies, and processes financial transactions and
documents as required for the processing of payroll
 Maintains account records such as preparing data for computer input,
posting job detail on spreadsheets, posting numbers, and filing financial
records
 Assists in the preparation, analysis, and review of program operating costs
and budget accounts











Balances books and compiles records (deferred compensation, worker’s
compensation report, and payroll expenditures by departments)Prepares
and answers correspondence
Inputs monthly account data on computer using approved formats in order
to generate recurring reports for the supervisor
Posts invoices, department expenses and revenue to the appropriate
journals
Prepares internal and external audit reports
Provides general information and assistance to employees or the public in
the assigned work area, strong customer service skills required
Works effectively with others
Places, answers, and refers telephone calls
Reproduces documents on copy machine
Opens and distributes mail
Perform accounts receiving and accounts payable job duties as needed
Performs other job related duties as assigned
*The preceding examples are representative of assignments performed by this
class and are not intended to be inclusive.
Knowledge, Skills, and Abilities:
The candidate selected for employment must satisfactorily demonstrate
possession of these factors during a prescribed probationary period for continued
employment.
Demonstrate:













Knowledge of accounting terminology
Knowledge of payroll procedures
Knowledge of payroll regulatory requirements for processing payroll
accounting transactions
Knowledge of the procedures used in accounting transactions, such as
accounts receivable and accounts payable
Ability to learn, access, input and retrieve information from the computer
Ability to reconcile accounts accurately
Ability to operate computers, to include experience with micro soft word
and excel software; basic office machines (10 key calculator) rapidly and
accurately
Ability to understand and follow oral and written instruction
Ability to work independently with or without limited supervision
Ability to maintain a high degree of confidentiality and written records
Ability to physically perform essential functions
Ability to develop and implement corrective action to resolve problems
Ability to lift items of 25 pounds

Ability to deal with the public in a pleasant, tactful and courteous manner.
Experience and training guidelines:
An equivalent combination of education and experience which provides the
applicant with the knowledge, skills and abilities required to perform the job. A
typical way to obtain the knowledge and abilities would be:
Training:
An associate degree or higher in accounting, business, math
or related field with course work in accounting or finance. Experience of up to
two (2) years may be substituted for the education requirement. Individuals are
required to take an Accounting test administered by Human Resource.
Applicants will be required to take a typing or keyboard test from a reliable
agency and have the results attached to the application/resume. Ability to
operate a ten key calculator is desired.
Experience: Two (2) years of work experience in accounting or
bookkeeping related to accounts payable, payroll, general ledger, and
reconciliations. Proficient in operation of personal computers, learning new
software and experience with Microsoft excel and word.
Job Contacts:
All levels of City staff, elected officials; financial community; news media and the
general public.
Individuals interested in applying for this position should contact:
City Of Fairbanks/ HR Department
800 Cushman Street
Fairbanks, AK 99701
(907) 459-6780
The City of Fairbanks is an Equal Opportunity Employer, M/F. The City of
Fairbanks does not discriminate on the basis of disability in its hiring or
employment practices.
John Eberhart
City Mayor
______________________________________
Signature
____________
Date