Invite to interview letter
Insert Name and Address
Insert Date
Dear
Re:
Job Title and Department
Thank your application for this post. I am pleased to confirm that you have been
successful at this stage of the recruitment process and I would like you to attend
an interview.
The interview will take place on
DATE
TIME
LOCATION
Can you please report to INSERT NAME in the INSERT NAME Building. It would
be appreciated if you could attend a few minutes before your specified
appointment time.
The panel members will consist of:Chair - Job Title
Job Title
Job Title
*As part of the interview process you will be asked to Insert details of other
selection criteria e.g. presentation, in tray exercise, psychometric test etc Delete
as appropriate
I would be grateful if you could telephone INSERT NAME on EXT INSERT
NUMBER to confirm your attendance.
I look forward to meeting you on the DATE
Yours sincerely
Insert Name
Insert Title
Shortlist rejection letter
Insert name and Address
Insert Date
Dear Insert Name
Re:
Job Title and Department
I am writing in regard to your application for the position as detailed, I regret to
inform you that you have not been successful on this occasion.
The standard of applications was extremely high and the candidates who were
selected for interview more closely matched the requirements for the role as
specified in the Person Specification. (Brief details as recorded on the Applicant
details form can also be inserted here if wished) * delete as appropriate
I wish you every success in your future career and thank you for the interest you
have shown in this post.
I do hope that this will not deter you from applying for any future positions within
the University.
Yours sincerely
Insert Name
Insert Title
KEELE UNIVERSITY
REFERENCE REQUEST
Date:
Personal, Private and Confidential
For the intended addressee only
RE – REFERENCE REQUEST FOR (NAME OF CANDIDATE/EMPLOYEE)
We have offered (NAME OF CANDIDATE/EMPLOYEE) the post of (POST TITLE) at Keele
University, subject to satisfactory references. He/She has given your name as a referee and
I would be grateful if you could provide the following information regarding his/her
employment with you.
Name of company
Position held by
(NAME OF
CANDIDATE/EMPLOYEE)
Start date of employment
End date of employment
Brief summary of duties
and responsibilities
Comments on the
individuals performance
against the job
description and person
specification (documents
attached)
Does the individual have
any live warnings on
their record?
Any other comments that
you think may be
relevant
All information received will be remain in the strictest of confidence and will be held in
accordance with the Data Protection Act
Yours sincerely,
NAME
KEELE UNIVERSITY
RESPONSE TO REFERENCE REQUEST
Date:
Personal, Private and Confidential
For the intended addressee only
This is a standard template for the use of Keele University managers when responding to a
reference request by another employer.
The information provided within this reference, is to the best of the referee’s knowledge, a
true and accurate account of the individual’s employment at Keele University.
Name of individual
Name of referee and
designation
Position held at
Keele University
Department/
Directorate
Start date of
employment
End date of
employment
Brief summary of
duties and
responsibilities
Comments on the
individuals
performance against
the job description
and person
specification (if
provided)
Note to Keele University manager: If an employee has been managed in
accordance with any HR procedures (e.g. disciplinary, capability
processes) please contact your HR Advisor for further advice before
submitting this reference. PLEASE DELETE THIS PARAGRAPH
Reject after interview letter
Insert Name
Insert Title
Dear
Re: Job Title and Department
I am writing in regard to your application for the above position. I regret to inform
you that you have not been successful on this occasion.
The standard of applicants for this position was exceptionally high and it was a
difficult decision to make. (Brief details as recorded on the Applicant details form
can be inserted here is wished)
Should you wish to obtain detailed feedback on your application process then
please do not hesitate to contact me.
I wish you every success in your future career and thank you for the interest you
have shown in this post.
I do hope that this will not deter you from applying for any future vacancies that
arise within the University.
Yours sincerely
Insert Name
Insert Title