Alan Salmon’s Software Review – A CGA-BC Exclusive Vol. 39 / No. 3 • FALL 2012 A PUBLICATION OF THE CERTIFIED GENERAL ACCOUNTANTS ASSOCIATION OF BRITISH COLUMBIA Ultra CGA Why one member is racing to make a difference Partners, get on the same page! Before you even say a word... take this expert’s public speaking advice 40069088 Terry Craig, CGA See page 24 30 28 40 Vol. 39 / No. 3 • FALL 2012 features 24 A true Ultraman CGA Terry Craig participates in a gruelling endurance event – and proves that organ donors can go the distance contents 16 Trends in accounting software Alan Salmon reviews the most popular accounting software options for you and your clients 28 Investment options in a time of low interest rates Steve Zadra highlights income investment options that offer decent returns 30 Life-cycle assessment 32 Before you even say a word LCA lets you understand the true, long-term costs of an investment decision Planning and preparing for your public speech is just as important as the speech itself views spotlight 06 taxmatters Ed Kroft looks back on the major developments in Canadian tax this summer 09 techview Your notebook is valuable – learn how to keep it (and its data) safe 12 periscope Career coach Joanne Loberg outlines fail-safe tips for building a successful career 14 ethics in focus Evaluating an ethical dilemma 34 publicpractice Edifier 23 keepingTabs CGAs in the news and members on the move 36 currentAssets A roundup of all the latest gadgets, tech gear and apps 38 snapShots Photos from CGA-BC events 40 partingShot Meet Angela Trif, CGA, a business consultant with the Interior Health Authority and dedicated CGA-BC volunteer 42 morethanNumbers Letting the data tell the story Steve Erickson says partnerships with a high degree of trust are more profitable You can follow CGA-BC on Facebook and on Twitter at www.twitter.com/cgabc Cover photo (and related story photos) by Rick Kent. outlook 03 editor’smessage outlook executive committee > We hear clichés like “hit the ground running” or “head of the pack” all the time. But CGA Terry Craig really lives and breathes those sayings as his perfor- are so afraid of public speaking that they’d rather be in the casket than giving the eulogy. Maybe that’s a bit of an exaggeration on his part, but when you finish What Did You Do This Summer? mance in the Ultraman Canada competition headlined in this issue shows. He battled the heat of an Okanagan summer to run, bike and swim distances that some of us wouldn’t even drive. He did it to highlight the need for living organ donation and to show that even when you have donated a vital organ like a kidney you can be an ultracompetitive athlete. Speaking of the heat of summer, the ever perceptive and insightful Ed Kroft shows that while we were enjoying the beach or travelling this summer, a lot was happening in the world of taxation. He reports, for example, that the CRA has been conducting various income tax audits in the area of tax-free savings accounts and retirement compensation arrangements. Many of us have heard the Seinfeld line about people who reading Chris Molineux’s article (and possibly taken his course), you are going to be ready to conquer all your public speaking fears. Like everything you do as a CGA, it’s really about planning and being prepared. The rest is just technique. If you are in public practice, then Steve Erickson’s piece on getting partners on the same page has some solid tips. And ethicist Michael McDonald, CGA (Hon.), tackles some of the everyday ethical issues that many of us confront. As always, we love to hear from our readers. We did get more mail than usual about last issue’s article on Gerry McKinnon, CGA (Hon.), and he even penned a letter himself. Remember, if there’s something you’d like to say or a story idea that you would like covered, don’t hesitate to contact us. Chair: Cindy Choi, FCGA Past-Chair/Treasurer: Bruce Hurst, FCGA First Vice-Chair: Candace Nancke, FCGA Second Vice-Chair: David Sale, FCGA Chief Executive Officer and Secretary: Gordon Ruth, FCGA executive staff Chief Executive Officer: Gordon Ruth, FCGA Director, Administration, HR & IT: Dan Cheetham, CGA Director of Marketing & Communications: Edward Downing, MA (Journalism) Director of Education & Student Services: W. D. (Bill) Johnson, FCIS, PAdm, FCGA Director, Executive and Corporate Affairs: Juliana Laing, BA Director of Member Services: Pamela Skinner, BSc, CFP, CGA outlook staff Managing Editor: Edward Downing (604) 730-6208 Communications Manager: Patrick Schryburt (604) 730-6238 Communications Officer: David Ferman (604) 730-6206 Production Co-ordinator: Trevor Hargreaves (604) 730-6226 Advertising Co-ordinator: Pardeep Clair (604) 730-6228 Graphic Design: Core Associates Communication Design Inc. Regular Contributors: Ed Kroft, QC, LLB, LLM, CGA (Hon.); Dr. Michael McDonald, CGA (Hon.); Alan Salmon advertising For advertising rates, contact Pardeep Clair at (604) 730-6228 or visit our website at www.cga-bc.org. Outlook is the premier way to contact B.C.’s CGAs. Advertising in Outlook magazine does not indicate an endorsement of any business, organization, service or product by CGA-BC. Outlook is published four times a year by the Certified General Accountants Association of British Columbia and is sent to nearly 15,000 CGA members and CGA students. Opinions expressed are not necessarily endorsed by CGA-BC. Copyright CGA-BC 2012. articles, enquiries and letters Articles, enquiries and letters should be sent to Outlook: CGA-BC, 300-1867 West Broadway, Vancouver, BC, V6J 5L4 (604) 732-1211 or (800) 565-1211 ISSN 1488-2337 Outlook - Certified General Accountants Association of British Columbia CGA on the web Members and students, you can find all of your most important CGA-BC services online at www.cga-bc.org. Edward Downing is CGA-BC’s Director of Communications edowning@cga-bc.org Agreement no. 40069088 Return undeliverable Canadian addresses to: CGA-BC, 300-1867 West Broadway, Vancouver, BC, V6J 5L4 Printed in Canada 04 outlook letters I enjoyed reading the article on Gerry McKinnon in the recent Outlook issue. We owe a lot to the ‘pioneers’ like Gerry and his comments are ‘right on the money.’ feature “BS baffles brains. If you don’t have chutzpah it’s like a piece of wet lettuce: it just lies there. and that was the problem I had with so many accountants. I had to enrol them in public-speaking courses because they couldn’t express themselves effectively.” Gerry McKinnon, CGA (Hon.) THE E F ON ONE All his life Gerry McKinnon, CGA (Hon.), did great things: he became a decorated war veteran, raised and supported a family, was successful in business and served countless volunteer hours. Throughout, McKinnon was influential in shaping the communities and societies where he lived. Among his most recognized achievements was propelling the Certified General Accountants of British Columbia forward, helping it establish a sense of identity in the 1960s that enabled the organization to become the industry leader that it is now. It is difficult to imagine today’s CGA-BC, with all its power and polish, operating with just McKinnon, Fran Maynard and two staff members. In 1967 they worked in a dreary little office on Hastings Street. The organization had 600 CGA students, with an additional membership of about 600. CGA-BC was the governing and regulatory body responsible for their training and certification. Today the organization boasts nearly 15,000 CGAs and CGA students. Which makes it all the more remarkable that McKinnon was able to achieve what he did for the organization without being an accountant. Yet for all his achievements as Executive Director, McKinnon says he is most proud of the letters BBE, which appeared after his name at his retirement from CGA-BC on December 1, 1981. The letters stand for Best Boss Ever and were bestowed on him by affectionate staff. “He was realistic in how he perceived staff and the organization,” says Vernon Dean, who met McKinnon through CGA-BC in the 1960s and remains a close friend today. “He was fair and appreciated the staff and the work they did, and because of his own attitude a lot of them became CGAs.” Born on October 3, 1920 in Peterborough, Ontario, McKinnon embarked on his first career as a military man in Brockville as World War II drew more and more countries into the fray. 1 F > PRI O O ONE OF By Quintin Winks DE CGA-BC’s first Executive Director instilled pride in all members and students Standing a quarter-inch taller In 1942, McKinnon was sent to a new school in Nanaimo on Vancouver Island. He crossed the country by train that February, eventually arriving in the Lower Mainland. “I looked out at one point and there were snow-capped peaks and Holsteins standing up to their udders in green grass,” he says. “I thought I had died. Here it was February and we could wear short sleeves.” If that optimism is to blame for an ensuing bout of pneumonia that landed him in a Nanaimo military hospital, it must also be credited with introducing McKinnon to his future wife. While convalescing, the new brigadier intelligence officer met the “cutest little nurse” named Mary Campbell. The couple began dating and became engaged. But as love played out on Vancouver Island, war played out in Europe. Before long Mary was shipped east, so McKinnon applied to go overseas. As he lined up to board the ship sailing for England he looked up, into the sea of faces, and saw Mary. “Everything was secret and classified and we had no idea the other would be aboard,” he says. “Yet we ended up going overseas together.” The reunion lasted as long as the voyage. McKinnon was transferred to the British army, Mary to a hospital elsewhere. They had a brief reunion over beer one evening before McKinnon was shipped to Normandy as part of the D-Day invasion. “We were totally surrounded by people, some of them in big black helmets,” he says of the experience. “It was an indescribable situation.” McKinnon was wounded during the invasion and flown back to England. Back on friendly soil, he was eventually transferred into Mary’s 1 34 outlook outlook 35 Kudos for Article Thanks for the great article on Mr. McKinnon. His is an amazing story and very worthy of sharing with the membership. Thanks! Allen Szeliga, CGA Chief Financial Officer Darford International Inc. Vernon, B.C. Mary McKenna, CGA Capital Budget Analyst Provincial Health Services Authority Vancouver, B.C. Today I received my copy of the summer edition of Outlook and as much as I am embarrassed, I do thank you for remembering me. I certainly cherish the time Mary and I spent with the Association and its wonderful and dedicated people all across this beautiful country – many are still our closest friends. I really must acknowledge that all our goals and objectives were set by resolutions of our Board of Governors that I had the pleasure of working for and with. I did “tease” them every so often, but after all these years, many of them are still my very best friends today. If I may, I would like to correct, for the record, that it was not our B.C. office staff that revamped the course of study – that was accomplished by the then National Coordinating Council on Education and the faculty at UBC. I was the Secretary-Treasurer of that group. Many thanks to you all and again congratulations to us all on this [sic] our 60th anniversary year. Perhaps it is now time, after all our historical success, to add another quarter-inch and from now on stand a half-inch taller with justifiable pride. G. F. McKinnon, CGA (Hon.) Comox, B.C. Have an opinion? Email your “letter” to edowning@cga-bc.org Blair Mackay Mynett Valuations Inc. is the leading independent business valuation and litigation support practice in British Columbia. Our practice focus i s o n busi n e ss valu atio n s, m e rge rs and acquisitions, economic loss claims, forensic accounting and other litigation accounting matters. We can be part of your team, providing you with the experience your clients require. Suite 1100 1177 West Hastings Street Vancouver, BC, V6E 4T5 Telephone: 604.687.4544 Facsimile: 604.687.4577 www.bmmvaluations.com Left to Right: Vern Bla i r, Cheryl Shearer, Rober t D. Mackay, Kiu Ghanavizchian, Chad Rutquist, Gary M. W. Mynett, Chris Halsey-Brandt, Andy Shaw, Jeff P. Matthews, Farida Sukhia outlook 05 Ed Kroft, QC, LLB, LLM, CGA (Hon.) and Soraya Jamal, LLB, LLM taxmatters G iven that I’m writing this in September, it seems fitting to talk about what has transpired during the past three months in the Canadian income tax world, particularly if you have been busy with tax return compliance or otherwise occupied. The matters that follow will be discussed at upcoming tax update seminars to be held this fall. (resolutions 44 to 47); and additions to the list of eligible expenses for the medical expense tax credit (Regulation 5700). On April 26, 2012, the Minister of Finance introduced Bill C-38, which implements certain tax measures from the 2012 Budget and enacts and amends several other Acts. Bill C-38 also implements all of the GST/HST CRA has been conducting various income tax audit initiatives, including audits of tax-free savings accounts, domestic trusts and retirement com- A review of noteworthy income tax developments during the past three months What Happened This Summer? Income tax legislation in the 2012 Federal Budget The Federal Budget was tabled on March 29, 2012, and 47 resolutions were in the Notice of Ways and Means Motion tabled on that day. On April 23, 2012, the Minister of Finance tabled a Notice of Ways and Means Motion to implement some of the proposals in the 2012 Budget. These include the temporary measure to allow certain family members to be RDSP plan holders (portion of resolution 1); extension of the mineral exploration tax credit for flow-through investors (resolution 2); split and late eligible dividend elections (resolution 3); taxation of the Governor General’s salary (resolution 15); partnership waivers (resolution 27); gifts to foreign charitable organizations (resolution 42); political activities of charities (resolution 43); changes relating to tax shelters, including tax shelter identification numbers and increased penalties for failure of promoters to file information returns 06 outlook Budget proposals. These address health services (including medical and assistive devices, pharmacist services and providing corrective eyewear), the book rebate for literacy organizations, tax on imported rental vehicles and streamlined accounting thresholds. On June 29, 2012, Bill C-38, the Jobs, Growth and Long-term Prosperity Act, received Royal Assent as Chapter No. 19. On August 14, 2012, the Department of Finance released draft legislation and explanatory notes pertaining to other items announced on March 29. The draft legislative proposals include the following measures: Personal Income Tax • Improving Registered Disability Savings Plans (RDSPs) following the review of the RDSP program in 2011. • Including an employer’s contributions to a group sickness or accident insurance plan in an employee’s income to the extent that pensation arrangements. Ed Kroft, QC, LLB, LLM, CGA (Hon.), is a partner with Blake, Cassels & Graydon LLP. He is a member of the firm’s Tax Group and leader of its Tax Controversy & Litigation Group. Soraya Jamal, LLB, LLM, is an associate with Blake, Cassels & Graydon LLP, where she provides tax advice on domestic and international corporate taxation matters. the contributions are not in respect of wage-loss replacement benefits payable on a periodic basis. • Amending the rules applicable to retirement compensation arrangements to prevent certain schemes designed to inappropriately reduce tax liabilities. • Amending the rules applicable to Employees Profit Sharing Plans to discourage excessive contributions for employees with a close tie to their employer. Corporate Income Tax • Expanding the eligibility for the accelerated capital cost allowance for clean energy generation equipment to include a broader range of bioenergy equipment. • Phasing out the Corporate Mineral Exploration and Development Tax Credit. • Phasing out the Atlantic Investment Tax Credit for activities related to the oil & gas and mining sectors. • Providing that qualified property for the purposes of the Atlantic Investment Tax Credit will include certain electricity generation equipment and clean energy generation equipment used primarily in an eligible activity. • Reducing the general Scientific Research and Experimental Development (SR&ED) investment tax credit rate to 15 per cent from 20 per cent. • Reducing the prescribed proxy amount, which taxpayers use to claim SR&ED overhead expenditures, from 65 per cent to 55 per cent of the salaries and wages of employees who are engaged in SR&ED activities. • Removing the profit element from arm’s-length third-party contracts for the purpose of calculating SR&ED tax credits. • Removing capital from the base of eligible expenditures for the purpose of calculating SR&ED tax incentives. • Preventing the avoidance of corporate income tax through the use of partnerships to convert income gains into capital gains. International Taxation • Ensuring that transfer pricing secondary adjustments will be treated as dividends for Part XIII withholding tax purposes. • Improving the integrity and fairness of the thin capitalization rules by: - reducing the debtto-equity ratio from 2-to-1 to 1.5-to-1; - extending the scope of the thin capitalization rules to debts of partnerships of which a Canadian-resident corporation is a member; - treating disallowed interest expense under the thin capitalization rules as dividends for Part XIII withholding tax purposes; and - preventing double taxation in certain circumstances where a Canadian resident corporation borrows money from its controlled foreign affiliate. • Restricting the ability of foreign-based multinational corporations to transfer, or “dump”, foreign affiliates into their Canadian subsidiaries, while preserving the ability of these subsidiaries to undertake legitimate expansions of their Canadian businesses. • Phasing out the Overseas Employment Tax Credit. Other draft income tax legislation On July 25, 2012, the Department of Finance released draft legislation to amend the Income Tax Act. The draft legislation would add new sections 12.6 and 18.3 regarding stapled securities and would amend the definitions of “non-portfolio property” and “excluded subsidiary entity” in subsection 122.1(1) and the instalment rules for SIFT trusts and SIFT partnerships. As well, the draft legislation includes an amendment to subsection 214(3) to address the issue of withholding tax on amounts that are payable from a Canadian resident trust to a non-resident beneficiary but which are actually paid after the trust ceases to be a Canadian resident. On June 8, 2012, the Department of Finance released draft legislation to amend the Tax Court of Canada Act and the Income Tax Act. These proposed amendments will implement the changes required to improve the caseload management of the Tax Court of Canada. We have had a tax legislative hangover for many years. Legislation announced in 2000, 2002 and 2003 has sat unpassed yet has been administered at times by the CRA as if it were law. This has caused mass confusion. Proposed legislation dealing with issues such as restrictive covenants, attribution, foreign trusts and other technical matters was released in July 2010 but has not yet been passed. On August 19, 2011, draft legislation and regulations emerged regarding rules relating to foreign affiliates. Some rules are new and others are revised from an earlier release on February 27, 2004. On December 14, 2011, On June 8, 2012, the Department of Finance released draft legislation to amend the Tax Court of Canada Act and the Income Tax Act. the Department of Finance released for consultation draft income tax legislation, regulations and explanatory notes regarding pooled registered pension plans. On October 31, 2011, the Department of Finance released for comments draft legislation, regulations and explanatory notes regarding technical amendments to the Income Tax Act and the Excise Tax Act. This package includes technical changes relating to trusts, investment corporations, mortgage investment corporations, mutual fund corporations and agricultural cooperative corporations; the treatment of non-residents with Canadian service providers; corporations that carry on an insurance business; and the reporting of recaptured input tax credits. On March 16, 2011, the Department of Finance released draft income tax legislation in response to decisions in three recent court cases. They are Collins v. The Queen, 2010 DTC 5028 (FCA), regarding contingent amounts; Lehigh Cement Limited v. The Queen, 2010 DTC 5081 (FCA), regarding withholding tax on interest paid to a non-arm’s length non-resident; and The Queen v. National Life Assurance Company of Canada, 2008 DTC 6141 (FCA), regarding a life insurance corporation’s segregated fund policy reserves. Income tax case law released during the summer The appellate courts and the Tax Court of Canada do not sit frequently in July and August and decisions are not issued very often. However, the Supreme Court of Canada released Craig, which involves a Toronto lawyer who claimed farming losses outlook 07 without the application of the restricted farm loss rules. In a landmark decision, the Court unanimously rejected the application of the Moldowan decision and has enunciated a new interpretation of the rules in section 31 of the Income Tax Act. This is welcome news for taxpayers. The Alberta Court of Appeal issued two decisions (Canada Safeway and Husky) that dealt with the Alberta General Anti-Avoidance Rule (“GAAR”). The taxpayers were both successful as they had been in the lower courts. Future case law The Tax Court of Canada and the Federal Court of Appeal are expected to release a number of decisions this fall that will deal with various aspects of the GAAR. These cases deal with claims for capital losses, claims for other types of deductions and losses, transfer pricing and the imposition of non-resident withholding taxes. Taxpayers are also anticipating the Supreme Court of Canada’s decision in Daishowa, which will be heard next March. The case will address whether a vendor of a business will be required to include, as proceeds of disposition, the amount of assumed contingent liabilities associated with the assets sold. Some current CRA audit initiatives CRA has been conducting various income tax audit initiatives. One involves “high net worth individuals” and information request letters have been issued to various taxpayers. CRA continues to audit and reassess taxpayers who have made “leveraged donations” or who bought and sold real estate within a relatively short time frame. CRA has also been conducting audits of tax-free savings accounts, domestic trusts and retirement compensation arrangements. CRA is initiating audits of trusts throughout Canada, alleging that the affected trusts are resident in the jurisdiction in which the beneficiary resides notwithstanding that the trustee is resident elsewhere. The CRA is relying on the unanimous decision of the Supreme Court in Fundy Settlement, which determined that residence is based on central management and control of the trust and not the residence of the trustees. Other projects include audits of non-profit organizations, the frequent imposition of penalties for failure to file forms and slips and, generally speaking, a move to risk-based assessments. CRA is still interested in scrutinizing employee and shareholder benefits, deductibility of expenses, claims for scientific research and experimental development ITCs, and various valuationbased claims involving fair market value. Other audit issues have surfaced in connection with professional corporations, transfer pricing, indirect tax, international tax matters (such as cross-border loans and the taxation of non-resident employees working in Canada), domestic non-arm’s length transactions, interprovincial allocations and “tech wreck “ loss/gains transfers. Conclusion Some of you may have reflected long and hard about the thrilling aspects of tax during the summer. Others may have shunned any mention of tax. The contents of my review here may have reaffirmed your actions. The remainder of 2012 should prove interesting, as it seems that income tax law and practice never stays static. May the rest of 2012 bring you health, happiness and prosperity. 08 outlook Alan Salmon and Randy Johnston techview W e’re all busy these days, but that’s no excuse to get sloppy when it comes to securing the safety of your notebook and other portable devices. These handy tools are valuable – making them popular targets for thieves – and they also tend to contain valuable and sensitive personal and professional information. In this article, I outline some tips for protecting these devices at home and on the road, including advice for Here are 10 common sense tips to protect your valuable portable devices. Statistics show Carry your notebook with you Always keep your notebook with you on a plane or train rather than checking it with your luggage. It is easy to lose luggage and it is just as easy to lose your notebook. If you are travelling by car, keep your notebook out of sight by locking it in the trunk when you are not using it. in 14 chance that that there is a 1 your notebook will be stolen. A little time and effort now can save you lots of grief and headaches later Secure Your Notebook! protecting your data as you travel internationally. Keep the following in mind: • A notebook is easy to carry to and from work, presentations and client meetings – but that means it is also very easy for a thief to walk off with it. • Because a notebook is small and portable, it is easy to accidentally leave it behind – as a friend of mine did when he left his notebook in the seat pocket on an Air Canada flight to Antigua. • Your notebook is valuable to you because it can speedily give you access to important data, information and software – which also makes it valuable to others and of interest to thieves. Statistics show that there is a 1 in 14 chance that your notebook will be stolen. Even the FBI loses, on average, 10 notebooks a month. Don’t put your notebook on the floor Setting it on the floor is an easy way to forget about it as you talk at a ticket counter or order your cappuccino. If you do set it down, put it between your feet or lean it against your leg. Keep an eye on your notebook As you go through airport security, hold your bag until the person in front of you has gone through the screening process. Avoid using computer bags Computer bags make it obvious that you are carrying a notebook. Instead, carry it in a padded briefcase or carry-on case. Use a screen guard These guards prevent someone from seeing your screen, and are particularly useful if you are working on sensitive data in a public place. Alan Salmon is a leading authority on accounting technology. He is the CEO of K2 Enterprises Canada, a North American consulting firm providing technology training to accountants. In addition to his work with consultants, accountants and software companies in both Canada and the U.S., he is the chairperson of the Accounting Technology seminar series. He can be reached by email at alan@k2e.ca or by visiting www.k2e.ca. Randy Johnston is a shareholder in K2 Enterprises (www.k2e.com). He has been a top-rated speaker in the technology industry for over 30 years. He was inducted into the Accounting Hall of Fame in 2011. He was selected as a Top 25 Thought Leader in Accounting in 2011 and 2012 and has been selected eight times by Accounting Today as one of the Top 100 Most Influential People in Accounting. Don’t leave your notebook in your hotel room Many things get lost in hotel rooms, as they are not totally secure and there are too many key cards floating around. If you do leave your notebook in your room, put the “Do not disturb” sign on the door to keep hotel staff out. Buy a notebook security device or program If you do need to leave your notebook in your hotel room, use a notebook security cable to attach it to a heavy chair, table or desk. There are also programs and devices that will report the location of a stolen laptop. These work when the notebook connects to the Internet and can report the notebook’s exact physical location via GPS tracking. Absolute Software’s LoJack and its line of Computrace products, for example, offer physical location tracing as well as capabilities for remotely disabling a missing computer, retrieving or deleting data, and more. Affix your name and contact info to your notebook You should put your name and contact information, along with the promise of a “Reward if found – no questions asked,” on your notebook. This can substantially increase your odds of getting your notebook back in the event of theft or a simple mix-up. Use strong passwords, and do not keep them in your notebook bag Strong passwords stop unauthorized access to individual files and even to the entire operating system. Of course, outlook 09 the strongest password in the world is useless if you keep it in your notebook bag. Encrypt your data If someone does get your notebook and gains access to your files, encryption (scrambling your data) gives you another layer of protection. With the Windows operating system, you can encrypt both files and folders. If someone does gain access to an important file, they cannot decrypt it and see your information. With more advanced versions of Windows, BitLocker encryption is available, or third-party products like PGP or TrueCrypt can be used to encrypt the entire drive. Cross-Border Security for Your Portable Devices If you regularly travel to the U.S. on business, you face another potential security issue with your notebook and its data. U.S. laws allow Customs and Border Protection (CBP) officers to search and confiscate notebooks, phones, cameras and other data-storing devices. Agents have also been known to download the contents of an entire computer hard drive and other storage media for later review. (Note that similar situations occur at the borders of other countries as well.) So what are your options to protect your portable devices and data from such seizures? Travel with a “bare” computer CBP officers cannot read what a device does not contain. That is why certain companies give their em10 outlook ployees “forensically clean” computers for travel. These computers contain the operating system, required applications, and little or no data. Once they arrive at their destinations, employees work with data stored on company servers via secure virtual private networks (VPN). They can download files to their computers, upload the results to company servers and “forensically clean” their notebooks before travelling again. Since broadband Internet access is widely available across the U.S., there are few problems travelling with a clean notebook, unless you are downloading large files or are in an area with poor Internet access. Use software with “SaaS” Cloud computing is another solution to avoid having sensitive data on your portable devices. Your programs and data can be in the cloud and all you need to work is an Internet connection. However, this approach is less secure than total forensic cleanliness. Your web browser tracks your Internet activity using cookies, history and other data. Make sure you delete this record before you board your next flight. But what if the border agents really want your data? If a server (your company’s or a SaaS provider’s) resides within the borders of the United States, the U.S. Patriot Act enables U.S. government agents to access your data (and compel the SaaS company to keep the breach quiet). If the data resides outside U.S. borders, but the company’s head office or chief executives reside in the U.S., the data must be turned over upon request or the U.S. laws allow Customs and Border Protection officers to search and confiscate notebooks, phones, cameras and other datastoring devices. company/executives may face charges. Back up your data If border agents confiscate your computer, they cannot stop you from working if you have a backup of your data in a safe place, such as on another hard drive or your company’s servers. You will then be able to load that data on another portable device. Use a different user account to hold sensitive information Today’s computers can be used by different people, each with their own login. Users can password-protect their accounts so other users with access to that computer cannot access programs and documents that do not belong to them. You can set up your notebook with a “clean” non-administrative account while you are travelling and put your sensitive documents in a “safe” account for which you do not know the password. When you confirm your arrival at your final destination, the colleague who created the “safe” account can send you the password via secure email. If you follow the above steps, you will find that securing your portable devices and your data is a fair bit of work. However, what happens if you do not apply these security policies? The bottom line is that your devices and information are at much greater risk. You and your business can be liable for data loss. Never mind how long it will take you to reconfigure a new portable device. This is the technological version of the old adage: penny wise and dollar foolish. outlook 11 Joanne Loberg, BA, CMP, CEC periscope R eady for your next career move? Building a successful career in financial leadership involves more than great work experience; it involves a tailored career plan, marketing tools and strategically leveraging your career to enhance your profile within and beyond your organization. Create a career plan The old adage “Keep your head down and work hard” doesn’t necessarily help you Commit to professional development Read what your leaders are reading. Notice the reading material on your senior leaders’ desks. Commit yourself to keeping abreast of the broader issues impacting organizations and fine-tune your technical expertise accordingly. Consider the CGA-BC Certificate in Executive Leadership to strengthen your strategic planning, communication, project and team management, and critical decision-making skills. Building a successful career in financial leadership involves more than great work experience; it involves a tailored career plan, marketing tools and strategically Tips on building a robust and rewarding career Strategies for Career Success build a career as a financial leader. Instead, Recruitment Team Lead Jim Huynh of Horizon Recruitment (formerly WPCG Finance & Professional Recruitment) advises you to “develop a plan and know where you want to get in 5 to 15 years.” Be a rock star Do your job well and consistently outperform your performance objectives. Not sure if your performance is on track? Don’t wait for your annual performance review, ask your manager for feedback and suggestions now to help you develop your expertise. Show initiative Increase your profile by speaking up in team and organization-wide meetings. Suggest strategies to tackle old problems and improve processes. Volunteer to take on projects − the more complex and challenging, the better. 12 outlook leveraging your career. Build a sphere of influence Success rarely happens in isolation. Jim Huynh works with successful financial leaders and advises emerging leaders to leverage their careers by focusing on “building a sphere of influence while fostering connections and growing their reputation beyond their work groups.” Get a mentor The Corporate Leadership Council surveyed CEOs of Fortune 500 organizations and discovered that one of the top reasons CEOs believed they were successful was having a mentor. Mentors guide and direct you, and provide critical strategies to navigate and advance your career. Raise your profile in your organization and beyond Individuals who rise to the top typically have rich net- Joanne Loberg, BA, CMP, CEC, provides career coaching services to professional and executive clients needing career testing; targeted, accomplishment-based resumés and cover letters; and interview practice to ensure they launch a successful job search. works. Network with other business units to find out about their financial reporting needs and how your division can better serve them. Outside your organization, use the professional networking site LinkedIn to build your network. As an extra bonus, LinkedIn is actively used by recruiters to source top talent. Lastly, join a Board (www.boardmatch.org) so that you can expand your network and build your leadership skills. Communicate your success In conversations within your business unit and with key decision makers, keep others apprised of key projects you have taken on, as well as your successes. Next time you’re in the elevator and a senior leader asks how you are doing, talk about key projects or initiatives you are involved with. For example, “Things are going well. I’ve just begun implementing new financial reporting software that will greatly improve our tracking of financial performance within our branch offices.” Be a great people manager Advance your people management skills: ask your manager for the opportunity to manage larger teams. Look for opportunities to turn around team performance, coach and develop employees, conduct performance conversations and terminations (when necessary), and drive teams to successfully tackle key projects. Develop a reputation for building high-performance work teams and engaged employees. Learn the art of influencing Patricia Hazelwood, Division Director of Robert Half Finance & Accounting, specifically looks for candidates with well-honed listening skills, since “listening is important to management as you must listen to your team” in order to influence change. She is also looking for candidates who are decisive, articulate communicators without being arrogant or pushy. In her words, it’s all about “relationship management.” Top candidates have a track record of building strong relationships throughout the organization, which enable them to influence and drive change. Fine-tune your marketing tools Critical to career success in today’s highly competitive market is a well-crafted, accomplishment-based resumé. Set yourself apart by highlighting your results, such as managing large or complex projects, implementing IT systems and suggesting strategies to improve financial reporting and increase efficiency. Where possible, quantify your results. Polish your interview skills Diane Kerley, National Practice Leader of Accounting & Finance at Aplin Professional, states it is imperative that you Critical to career success in today’s highly competitive market is a well-crafted, accomplishmentbased resumé. consistently put your best foot forward. She looks for a “great attitude, enthusiasm and good communication skills.” If nerves get the best of you, engage in interview coaching with a career coach. If you lack confidence and clarity when communicating, she recommends attending a Toastmasters group. Kerley also advises you to know your resumé inside and out, as well as your key accomplishments. Successful interview candidates are able to readily discuss their successes and sprinkle these throughout their interviews. During interviews, present examples of your accomplishments related to process improvement, project management, team leadership and other contributions to the top- and bottom-line performance of the organization. All three recruiters advise that you be prepared for these commonly asked questions (which typically are poorly answered): • “Tell me about yourself.” (Ensure your answer is relevant to the role you are applying for.) • “Why do you want to work for us?” • “What do you know about us?” • “Walk us through your resumé.” (Talk about your key accomplishments within each role.) Create a well-defined career plan, establish a track record of solid performance, take on new projects, develop your sphere of influence and ensure your key accomplishments are captured in your resumé and presented during your interviews. Lastly, Jim Huynh says “don’t be afraid of change” in order to leverage your career and reach your goals. outlook 13 ethics in By Michael McDonald, PhD, CGA (Hon.) THE DILEMMA: Mark Chagall is a recently graduated CGA who has been acting as the junior on an audit of Picasso Industries with Hank Van Gogh as lead auditor. Mark and Hank have been friends for years and are employed by Turner and Matisse, CGAs. The audit has progressed very slowly and work is now three weeks behind schedule. One of the partners, Bill Turner, has asked Mark to explain the delays. Mark is worried about what to say to Bill. The problem, as Mark sees it, is that due to excessive drinking, Hank has been very unfocused during the audit. In fact, Mark covered for Hank at two client meetings when Hank was too hungover to participate. Mark is worried that reporting this to Bill might jeopardize Hank’s position and his own friendship with Hank. What should Mark do? Further, if Mark does report this to Bill, how should Bill respond? The Situation There are two decision-makers in this dilemma – the junior CGA on the audit, Mark, and the senior CGA, Bill. Mark feels loyal to Hank both as a professional colleague and a friend. However, as a professional, Mark also knows that the audit delays will likely negatively impact both the client and the accounting firm. Mark has to decide what to tell Bill about the lack of progress in the audit and Hank’s role in those delays. As partner, Bill will have to decide what to do with Mark’s information. Even if Mark is silent about Hank’s role in the audit of Picasso, Bill still has the problem of dealing with an audit that is progressing far too slowly. 14 outlook A Response CGA member Cheryl Turcotte responded to this dilemma. In response to whether Mark should report the problems due to Hank’s behaviour, she wrote: I believe that Mark should let Bill know that the audit has fallen behind due to Hank’s obsession with the bottle. Not doing so ‘enables’ Hank to continue drinking and, of course, doesn’t solve any of his problems. I believe that Mark would actually be helping Hank by bringing the problem to light and making Hank face it. Furthermore, neither the client nor the firm should suffer for Hank’s addiction. I think that this recommendation heads in the right direction. It responds to the needs of the client and the firm. Hank’s drinking is not a purely personal matter, and telling Bill about the problem could also help Hank address his problems with alcoholism. But before he does this, Mark should remember R105 “Criticism of a Professional Colleague” in the CGA-BC Code of Ethical Principles and Rules of Conduct (CEPROC), since the conversation with Bill would be considered a criticism of Hank. This rule requires Mark to first discuss his issues with Hank and give him an opportunity to respond. This is only fair to Hank. The conversation may also suggest other options to Mark, such as letting Hank continue on the audit with a warning to “immediately clean up his act,” provided this does not compromise the integrity of the audit. However, Mark may decide that the only acceptable option is the request that Hank explain his personal issues and their impact on the client’s audit directly to Bill. Should Hank refuse to own up to his problem, Mark would then be obligated to inform Hank that he is bringing the matter to Bill’s attention. In regard to what Bill, the partner and senior on the audit, should do, Ms. Turcotte said: If we are to assume that Hank has been a valuable employee in the past, I believe that Bill should pull him off the audit, insist that Hank seek professional assistance such as rehab and/ or Alcoholics Anonymous and (finally) that he should let Hank know the company will provide him with a leave of absence and keep his job open for his return. Bill would be best served by letting Hank know that he must choose between his job and his drinking. Perhaps this will be Hank’s bottom and focus he will gladly take the chance afforded to him to get back on track. This is good counsel for Bill. By removing Hank from the audit, Bill is protecting the client and the accounting firm. Further, by ordering Hank to seek professional help, Bill is potentially saving a valuable employee. Finally, Bill is dealing with Hank in an intelligent and compassionate manner. Of course Hank may not take the opportunity and he may continue in his addiction. In that case, Turner and Matisse would have no option other than dismissing Hank. What’s an Ethics Issue? In her note, Ms. Turcotte went on to comment: I do not normally react to these questions but I honestly don’t think there are any Michael McDonald is Professor Emeritus of Applied Ethics at the W. Maurice Young Centre for Applied Ethics at the University of British Columbia. In 2006, McDonald received an Honorary CGA for his extensive work in accounting ethics education. McDonald welcomes suggestions for new cases and solutions for this column. other right answers. This seems to be more a question of addiction than of ethics. Furthermore, there are human rights issues at hand where one can argue that Hank is sick and should be given every opportunity to ‘cure’ himself. In short they should do all that they can to get Hank back on track, but Hank needs to know that it cannot be to the detriment of the firm and its clients. So what is an ethics issue? A useful way of thinking about this is suggested by my colleague, Professor Susan Cox, who distinguishes between big “E” and small “e” ethics issues. For CGAs, most big “E” Ethics issues are defined in CEPROC. Then there are the multiple small “e” ethics issues we face every day, ranging from matters of courtesy and politeness to issues of safety, human rights and acting with decency toward our fellow humans. In both Ethics and ethics, there are many black and white issues with clear right and wrong answers. However, there will also be grey areas where the decision-makers have to make judgement calls. Here, good people will sometimes disagree. Consider what a difference it would make if Hank was only a so-so employee or had been previously warned about his drinking problems. Those factors might shift the issue, leading to a different decision. The Next Dilemma Lydia Ko, CGA, is employed by Maxim Accounting Services. Lydia has just returned from an on-site meeting with a new client, Tom Rex, the CEO of Dinosaur Construction Ltd. She tells her best friend and colleague Francesca Paulo that it was a very disturbing and upsetting experience and that she doesn’t want to return to the site. Lydia spoke of sexist and racist remarks from the Dinosaur Construction workers, which Tom summarily dismissed with the comment “boys will be boys.” Francesca suggests that Lydia voice her concerns to their boss, Henry Morgan, who is also a CGA. Lydia is worried about Henry’s reaction. Henry asked her to work with Dinosaur because she has an ideal skill set for their business issues. He also mentioned that this account is so substantial for Maxim that “we can’t afford to lose it.” What should Lydia do? If Lydia does voice her concerns to her boss Henry, how should Henry respond? Please email us your thoughts on this ethical dilemma. We accept anonymous submissions provided we can verify that you are a CGA or student. Send your feedback to edowning@cga-bc.org. outlook 15 $ $ $ $ $ 16 outlook $ Trends in Accounting Software More features and a move to the cloud Accounting software continues to shift to “cloud computing,” which will ultimately move accounting software into a new dimension. Accounting in the cloud allows everyone in the organization to have the same information at the same time, with a common set of applications easily accessible over the Internet. This will involve a major shift in how organizations deal with data. When accounting moves online, it does not stay in its own cubicle and it naturally wants to link to everything else such as payroll, CRM, your website and your other business applications. When accounting is locked in a desktop application, only a few people use it in the back office. By contrast, online accounting is multi-user, allows front staff in, and links By Alan Salmon outlook 17 $ Trends in Accounting Software $ to all the other business systems. Online accounting will evolve into broader business management. Accounting in the new world will be a hybrid. Many enterprises are already looking beyond their private cloud and adopting hybrid cloud computing, which maintains the benefits of traditional servers and brings in the accessibility of the public cloud (a public cloud sells services to anyone on the Internet). As accounting software vendors move their products to the cloud, publishers are also recruiting commercial hosting companies to provide hosted versions of their client/server-based applications. With the escalating popularity of tablet computers, smartphones and other mobile devices, vendors are also making it easier to manage cloud-hosted solutions using these devices. Accounting remains the interpretation of the numbers, but the manual entry and coding of transactions will be reduced significantly over the next few years. A perfect example of this is the new Wave Accounting solution for small businesses. Wave Accounting imports bank data automatically from over 10,000 financial institutions, thereby eliminating manual data entry. Online systems also facilitate Electronic Data Interchange between banks, suppliers and customers. A centrally hosted application allows vendors to continuously link to more systems and reduce manual coding. Only brand new transactions should ever have to be coded. Even the smallest business will have a near real-time view of their financials. While the movement is definitely gaining momentum, there will be serious resistance to doing accounting in 18 outlook the cloud. Major concerns include data security, backups, legal issues as to who owns the data and concerns about Internet shutdowns. Those adopting cloud-based solutions should have a clearly documented strategy for getting their data out of the product should they decide to make a change. One example of a provider with excellent documentation is Google’s “Data Liberation Front” (www. dataliberation.org). So, does this mean the end of traditional server-based accounting programs? No! They will certainly be around for the foreseeable future. However, from my perspective, the move to the cloud will be a popular and practical choice for many organizations. Other trends in the accounting software world in 2012 include the following: • Businesses no longer want a standalone system. CFOs realize that integration provides transparency across multiple aspects of the enterprise, and that having one system cover multiple departments is a great way to achieve that visibility. It is also simpler and usually more cost-effective to maintain one system rather than several. • There is a desire to have standardized databases and tight integration with Microsoft Office for reporting in Excel and integrating with Exchange and Outlook calendars. • Buyers want to see systems designed specifically for their “unique” needs. Stand-alone accounting systems are inherently generic, and the specialtyspecific features of a system are typically found in the automation of other $ processes (shop floor control, project management, inventory control, etc.) that are removed from accounting. As a result, buyers seeking specialty-specific solutions naturally shy away from “generic” accounting applications and implement complete packages. • The emergence of Software as a Service enables collaboration and communication that was either very difficult or not achievable with older client-server systems. This collaboration enables companies to implement expansive systems to tie the enterprise together more easily. • Decision-makers are opting for systems that support consumer technologies and trends (such as remote access with mobile devices, integration with social media, and open and standardbased systems). This will naturally squeeze out horizontal accounting systems because they can offer only one function or cannot support the “must-have” consumer needs. $ Software vendors are reacting to these trends by offering additional modules and customizations built for specific needs and narrow vertical markets. Their customers then implement these packages, which enhance their generic, standalone accounting software, and usually integrate to other applications. This is evident in the software accounting solutions reviewed in this article. This trend seems to vary with company size. Most very small companies (with a handful of employees and less than $1 million in annual revenue) looking for a $200-$500 accounting system will opt $ for generic packages such as QuickBooks or Simply Accounting. However, once buyers get above the $1 million to $2 million annual revenue range, they tend to seek out industry-specific or integrated solutions. So, in summary, many businesses will continue to use their existing serverbased systems. However, larger businesses are increasingly moving some of their accounting to the cloud and that trend will continue to grow. A SUMMARY OF ACCOUNTING SOFTWARE TODAY Here’s a short synopsis of the direction of the major accounting software solutions; a more detailed analysis can be found online at www.cga-bc.org. .............. AccountEdge For 2012, the emphasis is on usability and mobility. A redesigned Command Centre, for example, improves the user experience. The new Side Bar and additional menus make it easier to navigate the company file, while retaining the familiar AccountEdge flow chart layout. Enhancements to AccountEdge Mobile (iOS) allow mobile users to record sales and activity slips, enter expenses and contacts, and sync to the desktop version. With the new mileage tracker (in both AccountEdge and AccountEdge Mobile), users can track the date, note the vehicle used, keep trip notes, apply mileage to a specific job and add mileage to customer invoices when billing with reimbursable expenses. Additionally, AccountEdge has responded to customer requests to support Many enterprises are already adopting hybrid cloud computing, which maintains the benefits of traditional servers and brings in the accessibility of the public cloud. $ multiple billing rates and retainers. The new billing rate matrix allows companies that bill for their services to set multiple rates for the same activity, which can be driven by customer or employee. Retainer management allows attorneys, graphic designers or any firm that works on retainer to receive payments and add expenses to a retainer account to pay bills on behalf of clients. A minimum retainer balance can be set and a single click is all that’s needed to replenish requests and print customer retainer statements. $ . . . . . . . . . ..... Adagio Adagio is finalizing its cloud implementation, making it simple to deploy a hosted environment. Purchase Orders for Adagio 8.1C will ship with the familiar Adagio interface, providing a segmentleading purchase order tracking module for both product and service companies. Adagio ePrint automates report creation and filing, including accounting copies of forms, without compromising the audit trail. The addition of user-specified colour display in all master file grids allows companies to highlight customers, items or orders, so that details about the record can be known without having to drill down into it. Users may now add validation to their optional fields and force entry of valid values to virtually eliminate data entry errors. Personalization options, such as implied decimal entry for amounts, continue to improve a system already designed for high-speed data entry. Not-for-profit organizations will appreciate a streamlined budget entry process, improved departmental security and the ability to email complete sets of financial outlook 19 $ Trends in Accounting Software statements as an Excel Workbook in a single click off the general ledger. Buyers seeking specialty- Blue Link Elite shy away from “generic” . . . ........... specific solutions naturally The Automated Report Management module (ARM) is now part of the outof-the-box package. ARM facilitates the automated dissemination of reports or documents by email and/or fax to designated recipients, using easy to establish user-defined rules that dictate who receives what, when and how. Blue Link is continuing its tremendous success within the medical and food distribution industries through robust lot tracking/traceability and expiry date tracking. Bar code scanning is also fully supported as the industry places increased importance on warehouse automation. A fully revamped version of Blue Link’s apparel matrix now allows users to create and manage many size/colour/style variations of inventory. This matrix is useful for more than just the apparel industry. Blue Link offers a hosted solution of Blue Link Elite, priced per user per month, and includes a private virtual server environment with substantial data storage in addition to the ERP data, and (optionally) Microsoft Office Standard Edition. In early 2013, Blue Link will introduce a new user interface upgrade with advanced Office 2013-style ribbons. accounting applications . . . ........... Connected Accounting & ERP Connected will be adding mobile capabilities, enabling users to securely access their accounting information and enter data from any portable device (including 20 outlook and implement complete packages. $ iPhone, iPad, Blackberry and Android), with the initial focus on iOS devices. This platform-independent approach will help managers check customer contact details and account balances/history, as well as other tasks, such as reprinting invoices, from anywhere that they have an Internet connection. Businesses looking to incorporate the convenience of electronic payments as part of the regular cheque run will have this capability in 2012, saving both time and money for the Accounts Payable department. Manufacturers will find efficiencies in the warehouse with the ability to use bar coding to scan inventory in and out by lot or serial number. . . . . . . . . . . . ... Microsoft Dynamics $ Microsoft Dynamics NAV 2013 and Microsoft Dynamics GP 2013 will be released in the last quarter of 2012, adding new cloud deployment options and capabilities while enhancing the core functionality of the programs. Businesses can choose to host their business management software in their own data centres or in Microsoft’s facilities, and customers can license the software through an upfront payment or a monthly subscription fee. Microsoft Dynamics GP remains a great choice for companies outgrowing their entrylevel accounting software and Microsoft continues to enhance the migration experience for customers coming off solutions like QuickBooks. With its over 200 certified add-on solutions, Microsoft Dynamics NAV remains the preferred choice for small and mid-sized businesses looking for deep vertical functionality within their specific industry. $ Sage 300 ERP (formerly called Sage Accpac ERP) Sage expanded mobile access with the launch of Sage 300 ERP 2012 in September 2012. It will deliver a better customer experience through productivity enhancements that simplify business processes and seamlessly integrate with new web-based services to enable a mobile workforce. The latest version will improve user experience with Sage Visual Process Flows, which provides a graphical, process-oriented interface that can increase productivity, and Sage Advisor Update, which enables businesses subscribing to a Sage Business Care Plan to keep Sage 300 ERP current with the latest updates and enhancements. Improvements to order entry for mobile salespeople and back-office personnel accelerate the sales process and make it easier to accept credit card payments using Sage Payments. New connected services, such as Sage Sales Tax and Sage CRM Mobile Access, expand and enhance Sage 300 ERP functionality using seamless integrations that can extend over the web and create a mobile workforce. .............. Sage BusinessVision Changes were made to simplify the point of sale process, including a new touch screen compatible interface, the option to hold a sale-in-process and reprint sales receipts, more straightforward sales returns, the ability to print gift receipts and the option to select a different sales person with each sale. There are also improvements to Canadian payroll reporting, specifically the ability to modify $ T4 values, print and electronically file T4 and T4 summary reports, and electronically file form T5018 for vendors. New tools allow users to define provincial-specific rules for charging either the full HST rate or just the GST portion of the sales tax, simplifying sales tax calculations for sales and drop shipments. $ ... . . . . . . . . . . . QuickBooks Intuit Canada is focusing on delivering a clean and simple user experience across an increasingly broad range of small business financial management software products. With the re-imagined and improved design of its flagship QuickBooks desktop product in 2013, Intuit Canada has signalled a renewed emphasis on both robust functionality and ease of use. A suite of enhancements in QuickBooks Accountant 2013 will save time for accountants. These include a new batch enter transactions feature that lets accountants enter multiple transactions into QuickBooks in a single step, and a new feature that allows accountants to send general journal entries to their clients with the click of a button. Intuit Canada is also staying ahead of the curve in the market shift toward digital and connected services with the recently launched QuickBooks Online offering that makes it easy to manage critical business tasks on the go. This shift to the online world is also seen in Intuit’s push to expand its payment offerings, such as Intuit GoPayment, which allows small businesses to take credit card payments on an iPhone or Android mobile phone. Another payment solution, Intuit Merchant Service Center for QuickBooks, provides a credit and debit payment solution for small business owners who typically invoice and receive payments by mail or phone. . . . . . . . . ...... Sage 50 Accounting– Canadian Edition Formerly called Simply Accounting, Sage 50 Accounting 2013 (available in October 2012) continues to build upon its more than 25 years of experience to help Canadian businesses manage their business and financial information more easily, remain accurate and compliant with payroll, and glean relevant trends to make insightful decisions to grow their business. New features of Sage 50 will help users comply with payroll reporting requirements. Sage 50 records, tracks and enters the total insurable vacation hours directly onto the Record of Employment form that is created within the solution. Other new payroll tools will make it easier to pull up individual paycheques and to post paycheques into future years. Users will also find added convenience with electronic payment notifications to vendors and the ability to record, process and track credit card payments in U.S. or Canadian dollars. Improvements have also been made to Sage 50 Business Intelligence with the introduction of a Report Designer and a Trends Forecast dashboard. Lastly, a minor tweak that everyone will appreciate is a new and efficient five-click installation process. outlook 21 $ Trends in Accounting Software SYSPRO SYSPRO released a Point of Sale system earlier this year. This scalable web-deployed solution handles the customer-facing front-end of your business. Developed using the Microsoft® .NET™ framework, it has a flexible n-tier architecture that enables a high degree of extensibility and interoperability. Its ‘always-on’ design means the store can continue to operate even if the connection to the central database is lost, delivering real-time operations when and where they matter most. SYSPRO has also developed preconfigured process patterns. The SYSPRO Process Modeling system produces a baseline model of business processes and seeks to integrate them to SYSPRO’s predefined architecture. There are two very basic but compelling reasons to start with a predefined model. First, the models reflect best practice in a particular industry. For example, there could be eight scenario patterns of how to capture a requisition and you could choose the scenario that most closely matches your process and then configure the system to meet any additional requirements. Second, the business will know upfront what the system can and cannot do and use that as a basic point from which to start. This way, a business has a blueprint of how its enterprise software is mapped to its business processes, enabling organizations to review and re-engineer processes as and when needed. 22 outlook Software vendors are focused on making their products more user friendly, and the enhancements that we will see in 2012 and 2013 continue that trend. ....... . . . . . . . Alan Salmon is a leading authority on accounting technology. He is the CEO of K2 Enterprises Canada, a worldwide consulting firm providing technology training to accountants. In addition to his work with consultants, accountants and software companies in both Canada and the U.S., he is the chairperson of the Accounting Technology seminar series. He can be reached by email at alan@k2e.ca or by visiting www.k2e.ca. To read Alan Salmon’s detailed review of the latest accounting software, please visit the CGA-BC website at www.cga-bc.org. Wave Accounting This is one of the newer players on the scene. Developed in Canada, Wave Accounting is a free online doubleentry accounting app designed to make it easy for small businesses to get their books in order and get rid of the shoebox. How does Wave get rid of the shoebox? Wave Accounting imports bank data automatically, from over 10,000 financial institutions, eliminating manual data entry. The application is simple and easy to understand, but under the hood, it is full double-entry accounting, with reports, journal transactions and more. For business owners that need to track multiple businesses, Wave has an elegant solution that allows you to switch between tabs so you can see all of your businesses from one screen. Additionally, you can easily separate business and personal expenses to provide more accurate reporting. At time of writing, Wave had already surpassed 350,000 users, after being on the market for less than two years. Wave Payroll, a full-featured payroll solution, integrates to Wave Accounting or can be run on its own. Summary Accounting software in 2012 is in a stable environment and radical changes are not on the horizon. Software vendors are focused on making their products more user friendly, and the enhancements that we will see in 2012 and 2013 continue that trend. CGAs are accomplished professionals. In this feature, we highlight members who land major new positions, get promoted or achieve significant professional success. Please share your news with us. keepingTabs > CGAs in the News The CGA-Canada 2012 Reviewer’s Forum will be held November 21–23, 2012, at the Westin Harbour Castle Hotel in downtown Toronto. For more information, visit ppm.cgacanada.org. International School in Hanoi, Vietnam, one of two United Nations Schools in the world. Reid Hurst Nagy Inc.’s Daniel Dong, CGA, has been promoted to Manager of Client Eileen Reppenhagen, CGA, was featured in The Globe and Mail in an article that examined social media usage and strategy. The article, titled ‘Many professionals missing out on social media opportunity,’ was published on July 5. > Members on the Move Len Archer, CGA, has been appointed Director of Finance for the United Nations Victoria at the age of 93. Mary served as CGA-BC’s President for 1988 and she was one of its most active representatives at the local, provincial and national levels. Helen Knowles, FCGA, passed away on July 6 at the age of 89. In 1985, she became the second woman to be elected president of the As- Brian Teed, CGA, has been appointed Chief Financial Officer for Digagogo Ventures Corp., a provider of information and marketing communications technology based in Santa Monica, California. Brian is also founding partner of Teed & Company, based in Surrey. > The Certified General Accountants Association of Canada has donated $50,000 to a research centre at the Telfer School of Management at the University of Ottawa. The CGA-Canada Accounting and Governance Research Centre is expected to invest in research over the coming year on corporate governance, risk management, business and finance. Charles Reid, CGA, has been appointed President & CEO of BC Hydro. He joined BC Hydro in 2008 and previously served as the company’s Executive Vice President, Finance and Chief Financial Officer. Services. He obtained his CGA designation in 2012. Tina Peters, CGA, CGA-BC’s Director, Public Practice Services, has left the Association after 15 years to return to public practice in Kamloops. In Memoriam Anthony “Tony” Ducie, FCGA, passed away on August 1. Tony was a Past-Chair of CGA-Canada. Mary Pattison, FCGA, passed away on September 4 in sociation. She was also named to CGA-Canada’s national celebration of 100 CGAs Who Have Made a Difference. We appreciate your contributions to ‘Keeping Tabs.’ If you would like to submit news or updates concerning yourself or a CGA you know, please email the details to: outlook@cga-bc.org. outlook 23 feature “Everything I have in my life I owe to Laura, and I hope that one day what I have done in this long weekend will come back in the form of a life-saving gift for her.” Terry Craig, CGA Terry Craig, CGA, shows that organ donors can take on the world’s most challenging athletic events By Lynn Sully A True Ultraman > Like most British Columbians, you probably spent the August long weekend enjoying the sun, watching the Olympics and relaxing with family and friends. Terry Craig, CGA, spent his long weekend a little differently from the rest of us. As one of 31 participants in the three-day Ultraman Canada Championships, he swam 10 kilometres, cycled 420 kilometres and ran 84 kilometres – all in under 34 hours. And the 45-year-old did all this with only one kidney, having donated the other to his wife Laura seven years ago. Craig’s goal was to raise awareness that organ donors can continue to live life as fully as everyone else. Craig’s Ultraman was a gruelling event, made more complicated by tendonitis, headwinds, significant elevation gains and record high temperatures in the Penticton area. “However, at no point did I ever question whether I would be able to finish,” he says. “Having my wife Laura in the crew vehicle, and being able to see her regularly throughout the race was my inspiration. I could keep pushing and I knew I could do it.” Craig has participated in a handful of other triathlons. But while he says he completed these other races for himself, the Ultraman was different. “I did this for Laura and for everyone who suffers from kidney disease, which is a debilitating, life-threatening and exhausting condition. I want people to know that you can make a huge difference in someone’s life by donating a kidney.” The road to Ultraman When you talk with Craig, the conversation circles back continually to his wife. Laura and Terry met in 2003; at the time, she had polycystic kidney disease and knew that she would eventually require a transplant or dialysis. “When I met Laura, she was just starting to feel the effects of the disease,” remembers Terry. “She had been working with autistic children and waitressing, but she eventually became too weak to work and had to give up her jobs.” Unknown to Laura, Craig began researching whether he was a potential match 24 outlook as an organ donor. Although he originally thought that having colitis would make him ineligible, he discovered that he was a match for Laura and that he met all the physical criteria. The two were married in September 2005, after which Craig informed Laura that he was a potential match. Two months later, the newlyweds came to Vancouver for the transplant operation. “It was only once they wheeled Terry out for the operation that I finally believed that this was happening,” says Laura. Craig’s transplanted kidney began working in Laura right away. Within a few weeks, he was up and about and he returned to work five weeks later. “Donating a kidney to Laura was a phenomenal experience,” Craig says. “It was incredible to see her going from being so sick to being able to do the things we all take for granted.” “Kidney disease is subtle,” explains Laura. “You’re tired all the time, but you just assume that tiredness is normal. After the transplant, everything was so vibrant. Food tasted amazing. I had so much energy. I hiked up a mountain in Banff eight months after the surgery, we travelled to London, I started working full-time again and I was able to do things I’d never been able to do – like going for bike rides with my kids.” Unfortunately, after four years of living life to the full, Laura became ill with a serious virus. While fighting the virus, her body recognized the donated kidney as a foreign object. The kidney began to fail, and a yearand-a-half later, it had deteriorated to the point where she needed to go on dialysis. She expects to have PRI DE 1 E O F F ON O OF ONE 1 outlook 25 feature Learn more Visit www.bethekidney.com to read Terry’s day-by-day recap of the three-day Ultraman event and to learn more about how you can make a difference through organ donation. Go to www.transplant. bc.ca/living_donation.htm for more information about being a living kidney donor. If you haven’t already registered that you would like to donate your organs after your death, go to www.transplant.bc.ca to complete the online registration form. Your business or organization can help, too. One option is to allow employees to take a leave of absence to be a living donor, as is done by Novartis Pharmaceuticals and provided for in the collective agreements for B.C.’s public school teachers, public sector employees and employees of the Provincial Health Services Authority. You can also register your business with EI’s SUB program to provide a top-up salary to employees who take time off to be a living organ donor. See www.servicecanada.gc.ca/ eng/cs/sub/060.shtml for more information. 26 outlook to wait for 10 years for a cadaver kidney, as the wait list in B.C. for those with her blood type tends to be longer than the norm of six years. Laura is philosophical about the setback, but it’s clear that it exerts a heavy emotional and physical toll. When you have kidney failure, she explains, your battery doesn’t recharge and it can take a long time to recover from even basic tasks. It means that she tires easily – and that she is now more of a cheerleader for her husband and two children rather than participating alongside them. As Laura and Terry grappled with the effects of Laura’s kidney disease, Craig felt a sense of responsibility to raise awareness about the value of organ donation and how it can transform the lives of both the recipient and the donor. He says that he wanted to show people that living organ donors are not limited by the donation and that they can continue to live a full and healthy life. The ultimate physical challenge “I wanted to do something that would really stand out, so that people would take notice,” says Craig. He crossed events like marathons and triathlons off his list, since thousands of British Columbians will participate in these endurance events each year. He wanted something uniquely challenging, and he found it in the Ultraman Canada Championships, open to only 31 invited participants. If he could do the Ultraman, Craig told himself, he could show the world that living organ donors can do anything. Training for an Ultraman is like heading into unknown territory. How do you prepare your body for three full days of physical activity encompassing longdistance swimming, biking and running? Further, given how few people complete in Ultraman events (there are only two other Ultraman races held each year, in Wales and Hawaii), it’s not like you can easily find training programs or meet up with training partners at your local running store. And when you’re a CGA who manages a busy practice in Osoyoos and values time with his family, how do you carve out the hours needed to prepare physically for an event of this magnitude? Dave Nielsen, CGA, a partner in Schmitz, Anderson & Nielsen in Prince George, completed an Ironman in 1992, and he sheds some light on the training and personal sacrifices required to train for an endurance event. Each day, he says, requires training for two of the three activities. He would get up at 6:00 for a swim and then do two hours of cycling or running at night. Nielsen admits that finding the time for training was particularly difficult during tax season. “The training is as much mental preparation as physical,” he says. “The mind has to know that you are physically able to do it.” Craig also insists that endurance events require as much – if not more – mental stamina as physical stamina. He claims that shorter races are the true test of your physical capabilities, and that endurance events are more a test of your emotions. “Doing something like the Ultraman is being able to say, ok this is what I need to do to get through the next 12 hours,” says Craig. “It’s the same thing with work and those 12-hour days dur- ing tax season, when you have to figure out how to pace and push yourself to get through the day.” For Craig, the longer distances are a real test of patience and perseverance. “And that’s where I look to Laura for inspiration. For her, every day is an endurance test. That’s why I have her picture on my bike – to remind me of her courage and strength.” Eliminating the financial costs of organ donation In addition to demonstrating that organ donors are not physically limited by their donation, Craig wants to reduce the financial barriers that might prevent people from donating an organ. These are the costs associated with travel, accommodation and medical expenses, as well as the lost income during the up to eight-week recovery period. Eileen Reppenhagen, CGA, says that under the Income Tax Act, both the organ donor and recipient – as well as one additional individual for each person – may be able to claim reasonable travel and medical payments associated with organ transplants as a medical tax credit to reduce taxes payable. This doesn’t fully address the financial issue, however, as it does not reimburse donors for their expenses. Lorraine Gerard, Executive Director of the BC Branch of the Kidney Foundation of Canada, believes that in an ideal world, organ donors would not be out of pocket for any expenses associated with donation. In 2006, the BC Branch of the Kidney Foundation and BC Transplant launched an innovative pilot program to cover the expenses of organ donors – “Doing something like the Ultraman is being able to say, ok this is what I need to do to get through the next 12 hours. It’s the same thing with work and those 12-hour days during tax season, when you have to figure out how to pace and push yourself to get through the day.” Terry Craig, CGA including travel, accommodation, meals and some loss of income. Organ donors were reimbursed for 50 per cent lost wages (up to $350 per week) during the period of their operation and recovery. “We knew it was the right thing to do, but we wanted to launch the pilot project to see if it could be sustainable,” says Gerard. “We also wanted to create an equitable program that would appeal to other jurisdictions and encourage a more consistent approach to expense reimbursement across the country.” The pilot project was a definite success, and in 2011 it became fully funded in B.C. by the Provincial Health Services Authority. As of April 2011, there are reimbursement programs in all provinces (often modelled on the B.C. pilot) so that anyone donating a kidney (or portion of their liver) to a Canadian recipient is eligible to make a claim for reimbursement. B.C. recently increased its loss of income support to 55 per cent of net income to a maximum of $400 per week. To date, more than 600 donors have been reimbursed for expenses associated with donating an organ to a B.C. recipient. While it’s difficult to prove a direct correlation between the reimbursement program and an increase in the number of living organ transplants, Gerard says that the program has enabled donors to schedule surgeries around the best time for the recipient, rather than when it is financially convenient for the donor. The next step, according to Terry Craig, is to find ways to cover all of a donor’s lost wages. He would like to see businesses and organizations step up and do what they can to cover these costs. This past spring he registered his business, Kemp Harvey Kemp, through Employment Insurance’s Supplemental Unemployment Benefit plan. Through this top-up program, any employee at Kemp Harvey Kemp who takes time off to be an organ donor will receive up to 95 per cent of their salary for up to six weeks. He wants other businesses to get on board, and he will be approaching local service organizations to promote the idea. Craig would also like to see the federal government provide businesses with a tax credit or grant in exchange for paying their employees’ salaries while on leave to donate an organ. Craig points out that organ donations are far more costeffective than dialysis. In B.C., he says, the waiting list for a cadaver organ donation is six years; the annual cost of dialysis for a patient with end-stage renal disease is $60,000. A transplant, on the other hand, costs around $23,000, with ongoing annual costs of $6,000 for anti-rejection drugs. “Over a six-year period, we’re comparing a cost of $360,000 for dialysis to $60,000 for the transplant option,” he says. “Organ transplants are incredibly costefficient, and I think that government should be doing everything it can to offer incentives or grants to individuals, businesses and organizations to encourage donation.” Showing it can be done On the third and final day of the Ultraman event, Craig completed the equivalent of a double marathon in just under 11 hours. He crossed the finish line accompanied by Laura and the cheers of hundreds of supporters, many wearing yellow “be the kidney” shirts designed and hand-painted by Laura and Haley, Craig’s 14-year-old stepdaughter. “The highlight of the event was holding Laura at the end,” he says. “It capped off an incredibly emotional three days – this was the most emotional race I’ve ever done.” A few days later, Craig was quoted in the Penticton Western News as saying “I always just have to look to my wife for inspiration, because she has to do the same thing every day. She doesn’t have a choice, and I felt the same way. I just didn’t have a choice for her and for everyone who suffers from kidney disease, this was the difference I can make in their lives.” As Laura says, “People get scared that their life might be limited if they donate an organ. But Terry shows us all that you can live a full, active and insane life with just one kidney!” outlook 27 feature “If you think rates can’t go any lower, I can tell you that current yields to maturity for Swiss bonds at five years or less are actually negative. Although this is an unlikely scenario for Canada, it’s very likely that rates will remain historically low in the near future.” Steve Zadra GICS (Guaranteed Investment Certificates) GICs offer yields usually favourable to Government of Canada bonds and can be a good option for fixed income investors. With potential government guarantees, this is an attractive choice in lieu of Canada bonds. Corporate Bonds Income options in a low interest rate economy By Steve Zadra A New Normal > 28 outlook Interest rates have been at historical lows for many years now, with 10-year Canadian government bonds breaching the 1.65 per cent level this June. Low rates are supposed to boost the economy by making lending cheaper and stoking economic activity. However, there is a growing countereffect to savers who are earning much less income than in the past. This is particularly troubling for the growing population entering, or already in, retirement. And if you think rates can’t go any lower, I can tell you that current yields to maturity for Swiss bonds at five years or less are actually negative! Although this is an unlikely scenario for Canada, it’s very likely that rates will remain historically low in the near future. So what are investors to do? Over the past few years, the managers of the Canada Pension Plan have increased exposure to global real estate and infrastructure assets. Some Canadians have followed suit by looking at U.S. real estate options, but for many investors the costs and time are not worthwhile, nor do they have the expertise or buying power of the CPP or other pension funds. There are a number of other options for individuals seeking passive income. Although the list below is not exhaustive, it does summarize some of the income investments that are available. With the high demand for the safety of Government of Canada bonds, good quality corporate bonds (also referred to as “investment grade bonds”) may offer a nice premium in yield to government bonds. Convertible Debentures Debentures, depending on who has issued them, will likely have more risk than a traditional corporate bond, but may provide nice yield enhancement in a diversified income portfolio. Current yields tend to range from four to seven per cent depending on the issuer and term. The conversion feature can also provide price upside if there is significant appreciation of the underlying common share. High Yield Bonds High yield bonds, also known as junk bonds, are less developed in Canada than in the U.S. Canadian investors can choose U.S.-based high yield bond exchange traded funds, providing diversification along with currency hedging. Preferred Shares This investment option offers the attraction of the dividend tax credit for non-registered accounts, thereby potentially providing higher after-tax returns than equivalent-paying interest investments such as bonds. With the fear of interest rate volatility, many new preferred shares are issued as five-year rate resets. These preferred shares give investors some protection to interest rate risk over the long term as opposed to the traditional perpetual preferred. Rates offered tend to be in the 4.0 to 5.5 per cent range depending on the quality of the issuer. REITS (Real Estate Investment Trusts) REITs are publicly traded vehicles offering diversified exposure to various forms of real estate, including residential, commercial, industrial and retirement properties. This has been a fabulously performing sector as REITs have benefited from lower mortgage costs due to declining rates. Yields are approximately five to seven per cent. operators. For example, A&W Canada restaurants pay a royalty on their sales that flows to investors via the A&W Revenue Royalties Income Fund. There are a handful of different royalties that provide current income of approximately six to seven per cent. Equities Although investors might not think of equities when they think of income, many companies that have stable businesses provide attractive and often growing dividends. Sectors such as utilities, pipelines and telecom are excellent places to look for good income yields. Annuities Annuities are offered through insurance companies and can provide either fixed or variable amounts of lifetime income depending on the product chosen. Each income investment described above has various risk and reward characteristics that should be considered carefully and in consultation with a professional advisor. Royalties The most common public royalties tend to be royalties on sales from restaurant Steve Zadra is an Investment Advisor with National Bank Financial. outlook 29 feature “Life-cycle costing is an example of that, where you look at all the costs and all the benefits too. It’s a matter of looking at a complete picture.” Corey Sue, CGA Life-cycle assessment helps you see the true long-term costs of an investment By Nina Winham Taking it All into Account > 30 outlook You’re helping your CEO with a decision about a new piece of equipment. Do you purchase the cheapest option or the most energy efficient? Is there a “best practice” way to decide? Corey Sue is a CGA with a 20-year career spanning a variety of sectors – from hospitality to higher education to high tech. He says it’s true that operating costs such as electricity consumption were traditionally overlooked when making new investment decisions, but this is changing. “It’s not always consistent, but it’s increasingly important to really see what the dependencies on a decision are, and include as many bases as possible in the decisionmaking process,” he says. “Life-cycle costing is an example of that, where you look at all the costs and all the benefits too. It’s a matter of looking at a complete picture.” Life-cycle assessment (LCA) is increasingly being used when organizations want to understand and track their environmental impacts, such as carbon emissions. But it goes beyond just operating inputs (such as energy) and outputs (emissions). A full LCA considers social impacts (such as human toxicity, working time, accidents) and also the costs and impacts incurred both during the production of a product and its eventual demise (including recycling costs). It’s a full-picture analysis of how a product or service will impact what is around it. LCA is a process for making decisions based on the full costs that will be incurred. In our simple example above, the cost of energy use over the lifetime of a lessefficient machine may be so high as to eliminate any upfront purchase cost advantage. (For example, BC Hydro estimates that the purchase and installation costs of a compressed air system represent just 12 per cent of life-cycle costs, while electricity consumed accounts for 76 per cent. Efficiency pays.) Rick Truong, a Key Account Manager for BC Hydro who specializes in supporting municipalities, says his clients are increasingly interested in understanding all costs – including the social and environmental – of new decisions. “There’s always some pressure to gravitate towards projects that are going to be lowest in [upfront] cost,” he says. “But municipalities are becoming more sophisticated when they’re assessing projects. Projects are assessed based upon various viabilities, from maintenance costs through to social benefits and political goodwill. Simple payback is one quick way to make a decision, but if it is the only tool used then it could cost the company in the long run.” Truong says a “perfect storm” of factors over the past few years has nudged LCA increasingly to the forefront. Electricity rate increases, the economic downturn, increasing demand for good environmental practices and the requirement for municipalities to reduce their carbon footprints have created a climate where understanding the true, holistic costs of decisions is a must. At the same time, the practices and tools available to make such assessments have become more robust and accessible. Often, however, a full picture is not available unless it is one person’s job to bring the pieces together. Truong points to BC Hydro’s successful Commercial Energy Manager program, which supports the creation of these new roles in business and municipal offices as a factor in driving the adoption of LCA. “Energy Managers have been trained and encouraged to assess projects on a life-cycle cost perspective,” he says. “The financial folks may understand the concept [of LCA], but they may not fully understand the scope of benefits and costs > Corey Sue, CGA, says more businesses are using life-cycle assessments when making major financial decisions. Mark Your Calendar Member Appreciation Event on December 5 Investing and Doing Business in the USA that need to be looked at. Energy Managers are able to collect that information and feed it into the management team.” Truong says such assessments are important not only for general decisions, but also to assess the value of investing in energy-efficiency projects, where reducing costs over time may be the main benefit. As LCA is increasingly put to use, there are growing opportunities for training, support and learning from others. A UBC Continuing Studies course on LCA bills itself as “a practical introduction to the science of sustainability.” The Green Design Institute at Carnegie Mellon University offers free online software for LCA. An interdisciplinary “Life Cycle Assessment Alliance” at UBC is working to understand and improve life-cycle analysis, and interested parties can ask to be part of their email discussion group. Even the UBC Thunderbirds have used LCA to assess the impact of sporting events. Business decisions have become more complex as people start taking into account environmental and social impacts. Understanding the tool of life-cycle assessment, so that all costs are accounted for, is one way to make sure today’s decisions still look good when viewed 10 or 50 years down the road. This full-day seminar features eight presentations from lawyers, accountants, lenders, brokers and logistics experts on cross-border issues with the United States. This seminar is invaluable for those who are considering investing or doing business in the U.S., or who advise clients on their cross-border issues. You’ll learn about several important facets of doing business in the U.S., including: Expanding Your Business into the United States The seminar will outline the immigration, taxation, business planning, customs, and marketing issues that should be considered before expanding into the United States. Investing in U.S. Real Estate Presentations will cover potential investment and tax consequences of a real estate investment, as well as liability protection, rental use of the property, and foreign exchange issues. IRS Offshore Voluntary Disclosure Initiative The speakers will explain the common disclosures required for Canadians and outline the potential penalties involved for non-compliance. Date: Time: Cost: CPD: Location: December 5, 2012 8:00 am - 4:30 pm $201 + HST for members, $241 + HST for non-members 7 CPD hours Executive Airport Plaza, Richmond outlook 31 feature “The real reason you are speaking is to affect people’s opinions and behaviour, and the facts simply serve to back you up. So you have to start your writing process by asking ‘what do I want people to do or think after they have heard my speech?’” Chris Molineux Create supporting materials Know what you want to communicate Before You Even Say a Word... By Chris Molineux > It’s Christmas morning. The perfect Christmas morning. You are the first one in the house to wake. You wrap yourself in the coziest of robes and pad your way quietly downstairs where the young light of the new day reflects off the fresh snow and fills your living room with a magic glow. Then you realize ....aaah! ....nothing has been done yet! You still have to go out and buy meaningful gifts, find the perfect tree, decorate the house, bake up a storm – and wherever will you find a turkey! Ruination! Why didn’t you prepare?! Showing up to give a speech without proper preparation can yield equally mortifying results. Simply knowing your subject and organizing a coherent order for your speech will not ensure success. The following is a very brief summary of the things you can do to help you truly prepare so that your speech will be easier to deliver and far more effective. Determine what effect you are trying to produce I cannot overemphasize the importance of this point. So often when we put together a speech, we assemble it the same way we would write an essay, with an introduction, main points and conclusion. What this little grocery list fails to take into account is the reason(s) why you are making the speech. If it was simply to impart raw facts you could email a factsheet to your audience. The real reason you are speaking is to affect people’s opinions and behaviour, and the facts simply serve to back you up. So you have to start your writing process by asking “what do I want people to do or think after they have heard my speech?” The speech content should be determined by this and the motivational aspect should be woven into the entire structure rather than briefly summarized in your conclusion. Chris Molineux was educated in Canada and the U.K. and has had over 20 years of experience as a stand-up comedian performing at Just for Laughs and working with the likes of Jerry Seinfeld, Jim Carrey and Ellen DeGeneres. He worked as a staff writer at Electronic Arts, owned his own event organizing company and, most recently, he provided the voice that began the 2010 Olympic opening ceremonies. Chris has been working as a public speaking and communication skills coach since 1998 and his unique one-on-one approach offers immediate and practical solutions in the areas of public speaking and teambuilding. 32 outlook If you are making an important presentation, try to make sure that your audience receives information in advance about you and/or your topic. Conferences often have websites and organizers will distribute printed matter in advance; make sure you take advantage of this. Sometimes having printed material distributed immediately beforehand is useful as well. Things that can be read are things you might not have to say, and it gives your audience something to refer to before, during and after your speech. Know your room In a perfect world, every situation we speak in would be problem free. But until that perfect world arrives, it is best to be aware of all the little things. Make sure your sound, sightlines and lighting are the best they can be. Simple things like making sure everyone has a clear view of you and that you are well lit and amplified will help your audience focus on you. Also, check that you have everything you need – from a podium to a glass of water – and double check anything that’s plugged in. The last thing you want is to have to play MacGyver in the middle of a keynote address to fix a technical glitch. Know your crowd Get a sense of who your crowd is beforehand and see that they are seated to maximum advantage. If you are in a big room that isn’t very full and people are all pressed to the back or scattered around, try to get them to gather together near the front. People are usually happy to co-operate and it can make a world of difference. Arrive at the room well in advance of your speech time and, if possible, mingle with the crowd so you can get a sense of them and they can get familiar with you. Pay attention to how they react to other speakers so you know what you can do to make the most of the situation. Take care of yourself So obvious, yet so important. Make sure you are in a good place when you finally hit the podium. The night before, keep your tequila shots to a minimum and get a good night’s sleep. Wear clothes that make you feel good about yourself and don’t study your script after you arrive in the room where you are presenting – it only ties you up in knots. Keep notes with you if needed, but stay casual and relaxed before you start so that your mind and body are best prepared for the task at hand. Give – and get – a good introduction It is often a good idea to mention your main motivating theme(s) in your intro. As I mentioned before, people often save their main point as a sort of “surprise” at the end. It makes far more sense to do the opposite www.compuwork.net and include it in your introduction. That way people can orient their minds to fit with your ideas throughout your entire speech. Also, consider exactly how you will be introduced and try to make this work to your benefit. At times, the MC for an event is preset and inflexible, but it will raise your level of importance if you can have the president of the company or another high-profile person introduce you to the crowd. Your audience will have their eyes on you and want to know what you have to say before you even say a word. WE ARE SOLUTION PROVIDERS SPECIALIZING IN DATABASES and DATA MANAGEMENT. If you need to develop a new software application, rebuild an old one, or connect one to another, our Microsoft Certified specialists can help. We can make your data work for you. CALL TODAy fOR A fREE CONSULTATION: 604-684-8211 outlook 33 “Peak performance is difficult to achieve when partners or employees do not have absolute confidence in the leadership and direction of the firm.” Steve Erickson publicpracticeEdifier Partners, Get on the Same Page! Improve partner relationships and watch your firm’s performance and profits soar By Steve Erickson I hear a very common concern from employees in many of the firms I visit. “The partners are not all on the same page. In fact many of the partners openly disagree or criticize other partners.” If you were an employee in one of these firms, how would you feel? Maybe a little fearful or concerned about the future and how partner differences might negatively impact your career? Your staff will leave if they think their future is in question at your firm, and they will not give your clients the level of service you expect. The old saying “Happy people work better than unhappy people” applies to employees as well as partners. I have surveyed more than a thousand partners and I have discovered a direct correlation between the level of trust among partners and firm profitability. If the level of trust and respect is high, profitability is also high – and just the opposite is true when trust and respect are low. While this might seem to be common sense, achieving trust can be hard to accomplish. I have come to the conclusion that many partner relationships face conditional barriers to trust 34 outlook depending on profitability and income. If partners are making money, they will trust and respect each other. Absent that, they will withhold judgment and question motives. Peak performance is difficult to achieve when partners or employees do not have absolute confidence in the leadership and direction of the firm. You can take deliberate steps to remove these conditional barriers to success. Doing business as usual and paying lip service to the issues will not facilitate change. A leadership and culture intervention is the place to start. Hold a Partner Summit I call this a summit as it is about firm strategy at the very highest level, and it emphasizes the urgency and importance of these matters. This is not about the “soft” stuff; it is about the “smart” and important stuff that really makes you money. Steve Erickson is a nationally recognized consultant to accounting firms, specializing in resolving the partner and people issues that limit the success of professional service firms. He speaks frequently at national and international conferences and has been listed as one of the ten most recommended consultants in the United States by INSIDE Public Accounting. He writes extensively for professional publications and is frequently quoted in national news and professional periodicals. Adopt a Partner “Code of Conduct” Typical subjects include behaviour, time and billing requirements, scheduling and resource management, and adherence to systems and processes. The approved Code of Conduct must be supported by leadership. If the partners don’t follow the rules, is it realistic to think employees will? Partners must “walk the talk.” Adopt or Re-emphasize your Firm’s Core Values Many core value statements are overly complex and not followed in daily practice. Pick three or four non-negotiable core values and live them every day, no excep- resources, courses and tools of the trade practiceUpdate tions. Once adopted, the core values must be adhered to by both partners and employees to maintain trust in the partners’ ability to govern the practice. ponent of their evaluation process. This lets everyone in the firm know that you are serious about improving the culture in the firm. Invite Senior Staff to a “Leadership Summit” Inform senior staff of the policies and rules that have been adopted and solicit their input to gain support and ideas for implementation. This is a very important step! Partners often try to implement policies without the support of management, only to subsequently have the effort fail. Include your management team in the solution by letting them have a stake in the outcome. This could include decisions about how the policies will be applied and how staff can help with the implementation. Many firms make the support of these policies and core values a com- Announce the Initiatives Hold a firm-wide meeting to announce the new initiatives and then develop a program to keep the word out among your employees. To be effective, these matters must be continually reinforced. Partner accountability and unity was listed as the top concern in the 2011 Private Companies Practice Section survey of accounting firms. This is a huge issue in the profession. Take some action now to improve partner and staff relationships and watch 2013 be the best year ever! An earlier version of this article was published on January 26, 2012 at www.steveericksonllc.com. Fall Public Practice Speed Interview Nights Public Practice Speed Interview Nights are free events that provide CGA firms with the opportunity to recruit staff efficiently and quickly. The next Speed Interview Night in the Fraser Valley takes place on November 15. To register your firm contact Anita Fortune at afortune@cga-bc.org. For job seekers, check CGAjobs.org for registration start dates. Participate in the 2012 Public Practice Survey Practitioners are invited to participate in the 2012 Public Practice Survey. Every participating firm will receive survey results for any of the three parts submitted: 1. Salaries and Charge-Out Rates 2. Practice Management 3. Information Technology This helpful tool provides you with useful statistical information compiled from your CGA colleagues. The submission deadline is October 31, 2012. ASPE 2012 Annual Improvements Approved The Accounting Standards Board (AcSB) has approved the proposed 2012 Accounting Standards for Private Enterprises (ASPE) improvements. Amendments will be effective for years beginning on or after January 1, 2013. In respect of transitional provisions, the AcSB agreed that prospective application will be permitted for the changes to Sections 1651, Foreign Currency Translation, and 3051, Investments, and all other changes will be applied retroactively. Earlier application will be permitted. outlook 35 In time with the season, this issue’s Current Assets features a variety of fall fashions for your desk and office workspace. These nifty accessories will help customize and stylishly gadget-equip your desk. $15.99 $13.99 $9.99 $4.99 currentAssets By Trevor Hargreaves Laser Guided Scissors This is supposedly “great for gift wrapping, crafts or scrapbooking,” but on a more exciting note, it’s also the kind of office equipment that Q from James Bond would issue if he worked in your office supply room. thinkgeek.com 36 outlook The Cubicle Doorbell The ultimate in office etiquette. Make cubicle knocking a thing of the past with this handy piece of digital technology. thinkgeek.com > > Camera Pencil Sharpener Anyone with an eye for vintage photography will recognize this convincing recreation of a classic twin-lens reflex camera. Normally at this point I would launch into a detailed description of the features the gadget boasts, but this one isn’t so complicated. It sharpens pencils, comes equipped with an onboard sharpness adjustment knob, has a desk-protecting rubberized bottom and features an easy-to-clean slide-out shavings tray. thinkgeek.com > > gadgets Keyboard Keys Stationery Set Keep your desk neat and tidy with this handy little set. The magnetic “enter” key holds your paper clips and keeps them ordered. Also comes equipped with a keyboard brush, hole punch and #10 stapler. thinkgeek.com $19.99 $9.99 $12.99 $14.99 > $24.99 5-in-1 Pen Also straight out of the MI-5 standard spyissue category, this pen boasts a replaceable ballpoint pen, a digital stylus, an LED flexible Mini Business Card File Cabinet Now this is a stylish storage option for those with an array of business contacts! thinkgeek.com Dual Heated Travel Mug This clever device allows you to heat your coffee by drawing power right from your desktop. Equipped with both USB and cigarette lighter adaptors, this 16 ounce travel mug is ideal for anyone who wants a hot cup of joe on the go. thinkgeek.com > > flashlight, a UV light and a red laser pointer. thinkgeek.com > > Mantis LED Desk Lamp Attaching with ease to most laptops, monitors, shelves or tabletops, this versatile device adds a great deal of light to your workspace in a location that won’t take up additional desk space. thinkgeek.com Drinklip Portable Cupholder Beverage accessibility is a clearly advantageous modification to the average workspace. This cupholder attaches easily to any desk, table or shelf and can be ergonomically placed within easy reach. thinkgeek.com outlook 37 2 3 4 1 5 6 7 snapShots Conference 2012 A Big Success 1: CKNW’s Bill Good, Vaughn Palmer of The Vancouver Sun, and Global TV’s Keith Baldrey provided their insight in their Cutting Edge from the Leg. 2: William Yau, CGA, and Gershom Chi Ip Lee, CGA. 3: David Fairhall, FCGA, had pointed questions for the political panel. 38 outlook Annual Public Practice Meeting 4 (from left to right): Rita Caron, CGA; Board of Governor Member C.Y. Tay, CGA; Kelly Nichols, CGA; and Charlene McComber, CGA. 5: Patricia Yu-Hsiu Chang, CGA, and Stanley Chang, CGA, attended the Conference Trade Show. 6: Janet Kirby, CGA, (right) presents flowers to former Director of Public Practice Tina Peters, CGA, who recently returned to public practice in Kamloops. 7: Kristen Karlstedt, CGA, is all smiles at the annual public practice meeting. Get A True Investment Professional On Your Team. With interest rates near historical lows and continued economic uncertainty in global markets, effectively managing your assets can be a daunting task. Let a true professional manage your or your clients’ investments. At Zadra Wealth Management you will benefit from: An experienced portfolio manager – specializing in income generating portfolios as well as income and growth portfolios. Cost effective investment management – With solid historical risk-adjusted performance Extensive knowledge of registered products – IPP, RRSP, RRIF, TFSA, LIF. Diverse linguistic resources – We speak English, Mandarin and Cantonese. Contact Zadra Wealth Management today and get a true investment professional on your team. We service all of British Columbia. Steve Zadra, BBA, CGA, CFP, CIM Senior Vice President & Portfolio Manager steve_zadra@hsbc.ca Tel: 604-623-3256 Toll Free: 1-888-286-7833 National Bank Financial Wealth Management 885 West Georgia Street, 11th floor Vancouver B.C – V6C 3E8 National Bank Financial is an indirect wholly-owned subsidiary of National Bank of Canada which is a public company listed on the Toronto Stock Exchange (NA: TSX). partingshot In each issue of Outlook, we profile a member or CGA student who is helping to build the CGA brand. This month we spoke with Angela Trif, CGA Business Consultant, Interior Health Authority By Patrick Schryburt Can you briefly describe your role with the Interior Health Authority? I am the Business Consultant supporting Dr. Jeremy Etherington, the VP of Medicine and Quality. In this role I meet regularly with physician leaders and corporate and network directors to help them understand their financial reports and explain the variances from budget. What do you enjoy most about your job? The brilliant people I get to work with on a daily basis. Working with high achievers is very motivating. Everyone wants to do the best they can and this synergy is resulting in efficiencies for the organization. What is the one thing that would surprise people the most about our system of health care delivery? That it costs $4.8 million per day to run the Interior Health Authority. We operate 24 hours a day, 40 outlook seven days a week, which translates to $200,000 an hour. Over the last eight years, B.C. has gone from being the province with the third-highest costs for health care to one with the second-lowest costs, all while achieving better outcomes for our patients. What do you like most about accounting as a career choice? Accounting is my passion and I love understanding the meaning behind the numbers. It gives me great satisfaction when I can solve issues and find ways to save money. Why did you choose CGA for your professional accounting designation? I liked its flexibility, particularly in how it enabled me to continue to work while completing my accounting studies. The CGA program offers professionals a truly distinctive edge and is Canada’s most respected accounting studies program. T DE OF NE RI 1 O OF O F ON You are a member of the Okanagan Chapter and you were the Volunteers’ Coordinator on the 2012 Conference Committee. What motivates you to volunteer for the Association? I like that I contribute to making the CGA brand well known, ensuring that British Columbians know CGAs are respected professionals who support their communities. Why do you think this year’s CGA conference in Kelowna was the best ever? The setting for the conference was the beautiful Okanagan. Participants enjoyed a variety of learning situations, including keynotes and interactive sessions. We were able to assimilate important knowledge and insight from exceptional presenters and facilitators. I can hardly overstate how awesome “The Fun Night” was for everyone who attended. Do you have a personal mantra? Never stop learning and always try to better yourself and your surroundings. Develop strong relationships with people in the organization, as it is guaranteed to further your career. What are your favourite hobbies? Spending time outdoors E 1 O NE I like that I contribute to making the CGA brand well known, ensuring that British Columbians know CGAs are respected professionals who support their communities. with my family, hiking, biking, skiing and camping. Travelling to countries rich in culture and history gives me a better appreciation for living in the best country in the world. What’s the last good movie you saw? Good book you read? The Best Exotic Marigold Hotel, a very pleasant film with a distinct feel-good factor helped by the vibrancy of the Indian setting. Persuasion by Arlene Dickinson. At work, at home and everywhere in between, we need to persuade others every day: to give us a job, to award us the account, to give us the first available appointment. This book is a great resource in learning the art of persuading others. What’s the secret to achieving good work/life balance? Put first things first. Prioritize. Make time to avoid interruptions by turning off email and the phone. Learn to say no to simplify your life. Take a step back and gain perspective on what is really important, what we should be concerned about and what we can let go. Find an understanding employer with whom you can negotiate the flexibility to work from home. outlook 41 IMAGE IS EVERYTHING Price paid by Coca-Cola for its logo, created by its founder’s bookkeeper in 1886: $0 Price paid by Google for its multicolour logo, created in 1998 by cofounder Sergey Brin: $0 $295 Price paid by Nike cofounder Phil Knight for its famous swoosh logo in 1971: Price paid to redesign Pepsi’s logo in 2008: Price for Las Vegasbased restaurant Fleur’s FleurBurger 5000, which features a Wagyu beef and foie gras patty with shaved black truffles and includes a $2,500 bottle of Château Pétrus: $1 million $5,000 Price paid by British Petroleum in 2008 to change its logo and reinvent itself as an energy company people can have faith in: Price for Kitsilano-based Vera’s Burger Shack’s Vera Burger, which includes ketchup, mustard, relish, lettuce, tomato and Vera’s sauce: $35 BACK TO WORK New jobs created in all of Canada in August: 34,000 Number of those that were created in B.C. alone: 15,000 B.C.’s unemployment rate at the end of August: 6.7 per cent APPLES AND ORANGES Market capitalization (in U.S. dollars) of Apple at the end of August: $632 billion Combined market capitalization of Microsoft, Google, Facebook and Amazon: $631 billion Apple’s market capitalization in 1999: $9 billion 42 would you like FRIES WITH THAT? Price for New York-based restaurant Serendipity 3’s Le Burger Extravagant, which is made with white truffle butterinfused Japanese Wagyu beef, topped with a fried quail egg and served on a gold-dusted roll: $211 million $5.99 Sources: Values compiled by thenextweb.com; BC Ministry of Jobs, Tourism and Skills Training; stocklogos.com; mentalfloss.com. morethanNumbers Certified General Accountants We’ve made Private Health Services Plans cookie-cutter simple! Recent Revenue Canada (CRA) Federal legislation now allows business owners to fully tax deduct 100% of their healthcare costs as a business expense using a Private Health Services Plan. Who qualifies? Anyone who owns a business of any size, employees and dependents. No health questions or age limits. This is not insurance.. What’s covered? 100% of virtually all dental and medical expenses. Visit our website www.trustedadvisor.ca for a complete list What’s the cost? There is a one-time set-up fee plus applicable taxes. The additional cost is 10% administration fee plus applicable taxes, depending on which province you live in. Who uses a Private Health Services Plan? Business owners who: > do not qualify for group insurance or find it too expensive > find group insurance coverage too restrictive; i.e.; orthodontics > have sick child or spouse > want front of line treatment > want to write-off child support relating to healthcare expenses > large groups who have been struggling with significant cost increases each year. A partial list of qualified expenses: Acupuncture Alcoholism Treatment Ambulance Anesthetist Attendant Care Birth Control Pills Blood tests Catscan Chinese medicine Chiropractor Crowns Dental Treatment Dental Implants Dental X-rays Dentures Dermatologist Detoxification Clinic Diagnostic Fees Dietitian Drug Addiction Therapy Eyeglasses Fertility Treatments Guide Dog Hair Transplant Hearing Aid and Batteries Hospital Bills Insulin Treatments Lab Tests Laser Eye Surgery Lodging (away from home for outpatient care) MRI Naturopath Nursing Home (incl. board & meals) Optician Oral Surgery Orthodontist Orthopedist Osteopath Out-of-Country Medical Expenses Physician Physiotherapist Prescription Medicine Psychiatrist Psychologist Psychotherapy Registered Massage Therapy Renovations & Alterations to Dwelling (for severe & prolonged impairments) Special School Costs for the Handicapped Surgeon Transportation Expenses (relative to health care) Viagra Vitamins (if prescribed) Wheelchair X rays Note: This is a partial list. All allowable expenses must qualify as outlined in the Income Tax Act Why are your clients doing this with their healthcare expenses? When they could be doing this! Healthcare Costs $1600 Healthcare Costs $1600 (3% of net income) Deduct $1500 Admin Fee (10%) $ 160 Available for credit $100 Tax-deductible total $1760 Tax Credit* $25 Tax Deduction $1760 EXAMPLE: Net income of $50,000 per year with family medical expenses of $1600 *Based on a combined Federal and Provincial rate of 25%. Be the one to advise your clients...or someone else will. The Robinson Group Inc. June Borlé: 604.874.4429 Fax: 604.873.5600 Toll Free: 1.888.880.2266 Email: june@trustedadvisor.ca www.trustedadvisor.ca But it’s who you know that really counts She came to us. Shouldn’t you? VANCOUVER | CALGARY 604-682-8367 1800 - 777 Hornby St., Vancouver www.angusone.com