Border Services Guide
CP Delivers the Goods
Key Parties / Roles & Responsibilities
Clearing and Bonding Your Shipment:
Canada
United States
Documentation Hints and Tips
Additional Customs Clearance Information
Sample
Preparing a Proper Bill of Lading
An Easy BOL Guide
EDI Protocol
Frequently Asked Questions
Acronyms
Terms
Phone Numbers and Websites
CP
Delivers
The Goods
Canadian Pacific (CP) is a strong Class I North American railway franchise,
providing innovative freight transportation services over a 14,000-mile (22,000km) continental network. As North America's first purpose-built transcontinental
railway, CP has a 128-year track record of linking businesses and consumers
around the world.
CPR Delivers the Goods
CP ships over 800,000 trans-border railcar, and container loads between the
U.S. and Canada each year, and volumes are expected to rise. As a result,
Customs agencies are enhancing their abilities to electronically target suspect
traffic and shippers. This means tighter regulations and requirements.
At CP, we are committed to practicing the art and science of ingenuity. We work
with you to make certain your shipment is delivered safely and efficiently. In
order to ensure the fewest delays and transport free of penalties or fines, we've
included some useful tips, guidelines and information in this handy booklet.
Inside, you will find a guide to help you complete your shipment accurately and
on time, every time.
Supply Chain Security
CP is a member of U.S. Customs and Border Protection's Customs – Trade
Partnership Against Terrorism (C-TPAT) and the Canada Border Services
Agency Partners in Protection (PIP) Programs. Each Supply Chain Partner has
a role to play in supply chain security and we encourage you to review and
consider participation in these programs.
Border Services Guide
Key Parties / Roles and Responsibilities
Your Trans-border
Shipment
– A Role for
Everyone
By providing the required information, you can help your shipment move
seamlessly. To do this, you will need the assistance of a few key parties.
Keep in mind three central points:
1.
Pay attention to details: U.S. and Canada Customs require detailed
commodity descriptions and accurate Customs entry. A rule of thumb for
commodity descriptions is to avoid industry jargon. An average person
should be able to read and understand them.
2.
Get it right every time: Repeat offenders garner the attention of the
Customs agencies and are selected for inspection more often.
3.
Use a reputable Customs Broker who specialized in rail traffic: Your
Customs Broker should understand the railway business and provide
specialized rail service 24 hours a day, 7 days a week. They should be
knowledgeable in EDI transactions in order to clear your shipments as
quickly as possible.
Effective January 01, 2009 – Pre-Arrival Review System (PARS) Entry will
be required on all carload traffic destined for Canada.
Each group involved must perform a certain function for the process to work
properly:
The Shipper or the Consignee is required to:
• Provide 100% accurate and correct billing information to the Carrier. This
includes all 15 mandatory trans-border elements in this guide under
Preparing a Proper Bill of Lading.*
• Provide commercial invoices to Broker.*
• Arrange for licensing (e.g. sugar quotas, firearms and other restricted
commodities).*
• Pay all applicable duties and taxes.
* To ensure your products are not delayed enroute – the above must be completed before the shipment moves
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Border Services Guide
Your Trans-border Shipment – A role for Everyone
The Broker or Freight Forwarder is required to:
• Review the shipper's product movements needs, and advise the customer
of Customs requirements.
• Process Customs entry on behalf of the Importer of record (e.g. submit
applicable licenses, etc).
• Coordinate the payment of any applicable duties and taxes on behalf of
the Importer.
• Act as a "go-between" for the Shipper, Carrier and Customs.
The Carrier (CP) is required to:
• Transport goods.
• Report manifest information to Customs/Brokers.
• Supply train trip-sheet to U.S. or Canada Customs.
• Comply with Border/Inland Customs inspection requests.
• Declare arrival inland for in-bound shipments.
• Hold and protect cargo until Customs authorizes clearance (mandatory).
Canada and U.S. Customs agencies are required to:
• Protect their country.
• Prohibit the importation of illegal goods, contraband or weapons (or
exportation of these items in some cases).
• Collect revenues.
• Process permits and quotas.
• Consult with other government departments (e.g. Agriculture, Census,
Food & Drug Association etc.)
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Border Services Guide
Your Trans-border Shipment – A role for Everyone
Other government agencies are required to:
• Collect and compile trade statistics on export moves
(e.g. Statistics Canada/U.S. Census).
• Issue licenses for restricted and prohibited substances
(e.g. Dept. of Agriculture, FDA, and Agriculture Canada).
• Formulate trade policy (e.g. Departments of External Affairs).
• Mandate the respective Customs agencies to enforce trade policy on their
behalf (e.g. Canadian Wheat Board exportation permits).
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12/19/2008
4
Border Services Guide
Clearing and
Bonding Your
Shipment
Clearing and Bonding Your Shipment
To effectively move your shipment without delays, consider these
importing and exporting guidelines based on delivery origin and
destination:
Canada
Importing to Canada can involve three different scenarios:
1. You can move your railcar, container and trailer traffic with CP from the U.S.
to Canada. Broker entries must be filed in advance of the border to facilitate
seamless transit.
2. You can move your International container traffic to Canada from ocean ports
in New York, Long Beach CA, other U.S. ocean ports, or Mexico. This traffic
can be moved through the U.S. on a Shipper's T&E Bond. CP can
electronically carry a shipper's T&E Bond number if it is sent to us via an M12
segment on an EDI 404, or 417. (See EDI chart). CP will also create a
Canadian Customs manifest, and fax it to your specified Broker.
3. You can move your traffic from the Canadian ocean ports of Vancouver and
Montreal. This traffic can be manifested by the Steamship Line on an A6
bond or, in some cases, can be re-manifested from the ocean port to the
inland destination by CP.
CP can now in many cases expedite movement of goods across the Canadian
border through the Canada Customs Accelerated Commercial Release
Operations Support System (ACROSS).
Through ACROSS, the Railway can file manifests with Canada Customs up to 30
days before the goods actually arrive at the border. CP also sends notification to
your Customs Broker, who files an electronic entry to Canada Customs through
ACROSS. Canada Customs can then review the manifest using its Pre-Arrival
Review System (PARS).
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5
Border Services Guide
Clearing and Bonding Your Shipment
Canada Customs Entry Options
•
PARS (Pre-Arrival Review System)
PARS is your best option for quick and cost effective customs release of
your shipment. If the customs entry is processed by your Broker before
the shipment arrives at the border, the customs release will be received
upon arrival. A Broker can file up to 30 days before the shipment arrives
at the border.
Effective January 01, 2009 – Pre-Arrival Review System (PARS) Entry will
be required on all carload traffic destined for Canada.
CP will assess a $55.00 supplemental services charge to all shipments
entering Canada without PARS entry after January 01, 2009.
Exporting from Canada to countries other than the U.S. can involve three
different scenarios:
1. Mexico – CP uses the U.S. Customs Automated Manifest System (AMS) to
transmit data to Brokers at the U.S.-Mexico border. Shipments are moved
seamlessly from Canada to Mexico via CP in conjunction with other railroad
partners. Information is passed through AMS via EDI.
2. U.S. Ocean Port – You can move your shipments with CP from Canada to
U.S. ocean ports for export. AMS will create a transit and exit bond (T & E),
to allow movement through the U.S.
3. Canadian Ocean Port – You can can move your traffic with CP from
Canadian inland cities to ocean ports at both Montreal and Vancouver. CP
treats this traffic as a domestic move.
Before exportation, the Exporter, agent or transport company must report all
goods worth more than $2,000 (CDN) to be exported from Canada to a country
other than the U.S.
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Border Services Guide
Clearing and Bonding Your Shipment
Exporters must provide Canada Customs with an Export Declaration on either a
Form B13A, or though the Canadian Automated Export Declaration (CAED)
system. The CAED system is your best option for presenting your declaration to
CBSA.
Summary Reporting is also available to a limited number of Canada Customs
qualified Shippers.
all cases, the Export Declaration Number must be included in Shipper
) Inbilling
instructions to CP.
goods need export permits because the country of final destination
) Some
is on a list of controlled export countries or because of their nature (e.g.
arms, ammunition, and textiles).
Exporters must maintain records in Canada in paper or electronic format for six
years after the goods' export. For more detailed information on export
requirements and records maintenance, Canada Customs provides a variety of
useful pamphlets:
Some examples are:
™ Exporting goods from Canada
™ Memorandum D20-I-0
™ Reporting of Exported Goods Regulations
™ Memorandum D20-I-5
™ Maintenance of Records and Books in Canada by Exporters and
Producers
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7
Border Services Guide
Clearing and Bonding Your Shipment
United States
Importing to the U.S can involve three different scenarios:
1. Domestic North American traffic. This traffic clears into the commerce of the
U.S. at the border.
2. International container traffic brought to a Canadian ocean port and moved
into the U.S. CP can bond your container from the U.S. border to destination.
(CP does not create a bond for the portion of the trip from the Canadian
ocean port to the U.S. border).
3. International container traffic imported through a U.S. ocean port and moved
by rail to a U.S. destination. (This traffic normally moves on an ocean-lined
bond).
When CP receives your Bill of Lading (BOL), we send the manifest data to U.S.
Customs electronically via Electronic Data Interface (EDI), and U.S. Customs
passes it to your U.S. based Broker by ABI or fax. Your shipment status is then
verified by the AMS, along with Customs or Agriculture hold notifications that
might apply.
U.S. Customs Entry Options
Border Clearance
Port of Entry
T&E
For carload and Canadian origin Intermodal shipments
destined to the U.S., you must employ a Broker at the
border crossing to file paperwork and obtain clearance
prior to arriving at the border.
Transportation and
Exportation Bond
Foreign goods moving through the U.S. for export to a third
country.
IT
For all international container traffic moving to points in the
U.S. and intended for entry into U.S. commerce (rarely
used for domestic North American traffic).
Immediate
Transportation
Bond
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8
Border Services Guide
Clearing and Bonding Your Shipment
Exporting from the U.S (exiting the U.S. by rail):
Shipments from the U.S. to Canada follow documentation rules outlined in the
Importing to Canada section of this guide. Shipments being exported from the
U.S. through Canada to a third country such as one in Europe or Asia flow with
different processes.
If you are shipping from the U.S. through Canada to be exported by vessel, You
must meet U.S. Census Bureau reporting requirements as outline below.
Exporters or their Agents must maintain copies of shipping documents for three
years after exportation.
Shipments to Canada Require an Export Exemption Citation.
U.S. Census Bureau Automated Export System (AES) Reporting
Requirements
Rail customers exporting traffic from the United States to Canada, or through
Canada to a third country are subject to U.S. Census Bureau reporting
requirements.
Specifically, the U.S. Census Bureau requires mandatory electronic filing of
export information by the US Principle Party in Interest (USPPI) through the
Automated Export System (AES) or through AESDirect for all shipments where a
Shipper’s Export Declaration (SED) is required.
Under this rule paper Shipper Export Declarations (SED’s) are no longer valid.
All export information must be filed electronically.
Proof of filing citations, post departure citations, exemptions and exclusions must
be declared in compliance with regulatory requirements. Please pay particular
attention to these requirements and ensure that the N9 segment of your EDI Bill
of Lading (BOL) includes these mandatory filing citations.
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9
Border Services Guide
Clearing and Bonding Your Shipment
Required AES Citations on EDI BOL’s are as follows:
1. AES Internal Transaction Number (ITN)
The ITN number is generated automatically by the U.S. Census Bureau's
AES system assigned to a shipment confirming when export data is filed by
the U.S. principal party in interest (USPPI)
The 15 character ITN format remains unchanged from the previous rule.
X + Year/Month/Day of export + 6-digit system generated identifier
N9*ITN*X20081015123456
2. Post Departure Filers – New Format
The statement “OPT 4” is no longer acceptable.
The new format is as follows:
i) AES Post departure Citation where the Electronic Export Information (EEI)
is filed by the USPPI
N9*PDF*AESPOST123435678912
ii) AES Post departure Citation where the Electronic Export Information (EEI)
is filed by an Agent on behalf of the USPPI
N9*PDF*AESPOST123435678912-987654321
Please Note: Do not include the date suffix (“mm/dd/yyyy”) in your filing to
CPR for either Items “i)” or “ii)” above as this information
exceeds the field length available within existing EDI
reporting standards. U.S. Customs and Border Protection
(USCBP) will accept the actual date of export available on the
railway Export Report.
)
Do not include blank spaces between the characters.
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Border Services Guide
Clearing and Bonding Your Shipment
3. AES Exemption Statement – New Format
The following format applies to shipments eligible to be exported without an AES
Electronic Export Information (EEI).
N9*CEN*NOEEI 30.36
This statement is most commonly used on U.S. goods exported to Canada.
Please refer to the U.S. Federal Register final rule for a complete listing of
exemption codes.
http://edocket.access.gpo.gov/2008/pdf/E8-12133.pdf
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11
Border Services Guide
System Flow Chart
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12
Border Services Guide
Clearing and Bonding Your Shipment
Documentation Hints and Tips
The following table provides a list of the types of documentation you may require to move your shipment, as
well as some hints, tips and common mistakes. Your Customs Broker can advise you further based on your
shipment type.
Documents Required
Bill of Lading:
The Bill of Lading (BOL) must be
complete with all necessary Customs
requirements including the name of
your Custom Broker.
Customs Manifest:
This manifest is created automatically
by CP at the time of waybilling
(except for U.S. import traffic through
a U.S. ocean port).
Commercial Invoices:
Required by your Broker to file an
entry against the CP manifest.
Certificates of Origin - (two types):
1. Shipments of grain that move
from a U.W. origin to a U.S.
destination through Canada
require certification and must be
approved by the Canadian Food
Inspection Agency (CFIA)
2. NAFTA certificates are required
to certify N.F.T.A. duty-free
eligibility for specific
commodities. Your Broker can
advise you of what is needed for
your shipment.
Canadian Automated Export
Declaration (CAED)
Required for all shipments exported
from Canada to a country other than
the U.S... Some Shippers can qualify
for summary reporting for exports,
rather than presenting a CAED or a
B13A with each shipment.
Canada
(origin)
9
9
9
9
9
U.S.
(origin)
9
9
9
Hints and Tips
Common Mistakes/
Consequences of Failure
Use the CP BOL and
instructions provided to
ensure all your information is
complete.
Not Supplying the Broker name
on your BOL:
You must alert CP immediately to
prevent penalties and delays.
The CP Customs Manifest is
created from your Bill of
Lading information. You
must provide any
information required on the
manifest up front.
Providing inadequate
commodity descriptions:
Descriptions such as "FAK
(Freight of All Kinds), "Chemicals",
Household Goods" are not
sufficient. As a rule of thumb,
Customs agencies advise that
Shippers should use the terms
that can be understood easily by
the average person.
Make sure the documents
are delivered to your Broker
on time and that they
acknowledge receipt.
Not providing correct
documentation to the Customs
Broker:
In the end, if the shipment is setoff, the Shipper will receive
supplemental service charges
from CP.
These certificates must be
delivered to CP with your
BOL.
Waybilling the shipment, then
sending the certificates:
This often results in delays and
penalties due to missing
documentation.
Provide theB13A document
or the Summary Reporting
Number to CP with your Bill
of Lading, as well as to your
Broker – to ensure the
documentation is on hand
when your shipment reaches
the border.
Missing
documents/information:
If your shipment is stopped at the
border by Canada Customs due to
missing the B13A, or Export
Number, you will be subject to the
CP Customs surcharge and your
shipment could be subject to
CBSA penalties or seizure.
9
continued....
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Border Services Guide
Clearing and Bonding Your Shipment
...Document Hints and Tips
Documents Required
Canada
(origin)
U.S.
(origin)
Automated Export System (AES)
Number:
This is an electronic form used for all
shipments exported from the U.S. to
a final destination other than Canada.
9
Export or Import Licenses:
Required for select commodities.
Food & Drug Administration (FDA)
Prior Notice (PN):
Required by your Broker to file a P.N.
against the CP manifest for all food
and food products consumable by
humans or animals imported to the
U.S.
9
9
Common Mistakes/
Consequences of Failure
Ensure that all provided
information is correct.
Always provide the required
AES citation in the N9
segment of your EDI BOL..
Two citation options exist:
The Internal Transaction
Number (ITN), or the Post
Departure Filing (PDF) filing.
This information exceeds the
filed length of EDI reporting
standards. Do not include
blank spaces between the
characters.
Providing an AES Number that
has been used before:
AES Numbers can only be used
once. The commodity description
submitted to CP must match that
reported through the AES system.
Failure to provide accurate
information can cause delay and
even seizure and penalization by
U.S. Customs.
Shipper Owned Bonds
9
Not entering sufficient AES data
for rail:
The rules for ocean and rail
shipments are different. The data
for your rail shipment must be
filled out before your shipments
leave the U.S.
A Customs Broker can
advise you on what export
documents you need.
Ensure that you or your
customer's production
facility is registered with the
U.S. FDA PN system
9
9
Hints and Tips
Late Broker filing:
Resulting in shipment delay and
supplemental penalties.
Not supplying the correct
bonds for transportation:
You are not only subject o CP's
Customs surcharge, but also to
Customs fines and penalties.
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14
Border Services Guide
Clearing and Bonding Your Shipment
Additional Customs Clearance Information
•
Provide all necessary information up front – Most delays occur
because some information was not provided on the Shipper's BOL and
therefore is not on the CP manifest or the Broker's documentation.
•
Get a Broker that understands rail – The cheapest Broker may cost you
money in delays and charges from Customs (Canada and U.S.), or your
carrier. CP charges $550 For all carload set-offs caused by Broker or
customer failure to provide documentation or clearance, in order to
recover some of the costs incurred in setting off and lifting cars.
•
Delayed Shipments – CP issues a $550 supplementary service charge
for all carload shipments that are delayed due to Customs clearance
problems, or Customs infractions resulting from the action of the Shipper,
Consignee or Broker. And, CP may also issue the surcharge on traffic
selected for inspection by U.S. or Canada Customs. The $550. carload
charge does not include additional fines that may be levied by Customs or
other government departments. Related Intermodal charges are $750.
per container.
•
Improper Declaration – In Canada, a second surcharge of $85. per day
may also be levied by CP on shipments held by Customs for an extended
period of time. This charge is to recover asset utilization costs.
•
Use PARS – CP will apply a $55. surcharge to all Canadian carload
shipments not cleared at the border.
Note: Please consult Tariff 2 for carload supplemental services
information.
)
12/19/2008
Please consult Tariff's 7000 and 7800 for Intermodal related
supplemental service information.
15
Border Services Guide
CP – Bill of Lading
Following is an example of a Paper BOL... To make your document processing
easier and more cost effective, submit your Billing by EDI.
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12/19/2008
16
Border Services Guide
Preparing a Proper Bill of Lading
Preparing a Proper Bill of Lading
Trans-border shipping involves numerous documentation steps that must all be
performed according to specific standards set by Customs and other government
agencies. Customs agents pay extreme attention to details, so whether filing
electronically or manually, make sure your information is:
9 easy to read
9 accurate
9 up-to-date
Once your documentation is complete, forward it to your Customs Broker
immediately for quick processing.
To prevent delays, fines and penalties, and in addition to all of your other BOL
requirements, your Bill of lading must accurately report the following:
9 1. Shipper Name / Address
9 9.
Weight and unit of measure
9 2. Exporter Name /(ifAddress
different from the Shipper)
9 10.
Destination Port and Country
9 3. Consignee Name / Address
9 11.
Commodity description
9 4. Importer Name /(ifAddress
different from the Consignee)
9 12.
Type of customs entry required
9 5. Broker name / Address
9 13.
CBSA CAED
B13 A or Summary Report Number
9 6. Country of Origin
9 14.
AES Filing or Exemption Citation
9 7. Value of Shipment and specific Currency
9 15.
Seal Numbers
(specific and detailed Not FAK)
9 8. Piece count
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Border Services Guide
Preparing a Proper Bill of Lading
An Easy BOL Guide
Here are some simple instructions to help you complete a basic Bill of lading.
Numbers refer to boxes on the sample BOL provided. To make your document
processing easier, you can fill out a Bill of Lading online through
http://www8.cpr.ca/english/customers/mycpr/default.htm
1.
Equipment Initial/Number:
Identification number on the transportation container, trailer or railcar
2.
Bill of Lading
# / Shipment ID:
Please double check for accuracy
3.
Load or Empty:
Indicates a loaded or empty transportation unit
4.
Origin:
City, Province/State
5.
Destination:
City, Province / State
6.
Routing:
Specify route, railways and interchange cities where the unit will
move, if other than CP
7.
Receiver/Consignee:
Company name of ultimate receiver of goods, a complete address
and phone number, and a contact party
8.
Shipper/consignor:
Company name of the Shipper of goods, a complete address and
phone number, and a contact party
9.
Bill Freight Charges To:
Party paying the freight charges
10.
Prepaid of Collect:
Indicate method of payment
11.
Rule 11:
Specify whether this is a Rule 11 shipment
12.
STCC #:
Standardized Transportation Commodity Code Number
13.
Harmonized Sys. Code:
Numerical code for the commodity shipped from the Customs
Harmonized Tariff
14.
Seal #:
Number on the seal on transportation unit
15.
Piece Count:
Number of packages
16.
Pkg. Type:
Description of goods (e.g. cartons, pallets)
Continued...
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Border Services Guide
Preparing a Proper Bill of Lading
An Easy B.O.L. Guide Continued
Provide detailed description of commodity. Do not specify
brand names or part numbers. Descriptions such as "FAK
(Freight of All Kinds)", "Chemicals", Household Goods", or
even "Sporting Goods" are not sufficient. As a rule of
thumb, Customs agencies advise that Shippers should
use terms that can be understood easily by the average
person. An example may be "Golf Clubs and Golf Balls"
– instead of "Sporting Goods"
Indicate weight of goods being shipped. If you are a
Weight Agreement customer, give the Weight Agreement
number (note that new U.S. legislation holds Shippers
responsible for adherence to U.S. intermodal Weight
Certification requirements)
17.
Commodity Description:
18.
Weight (kg./lb.),
Agreement #:
19.
Unit Price:
The price of each individual unit within the shipment
20.
Total Value:
Piece count multiplied by the unit price for each line on the
bill of Lading. The value should be in either Canadian or
U.S. currency depending on the destination
Customs
21.
Importer name:
If other than Consignee
22.
Broker name:
Name of the Customs Broker filing entry on behalf of the
Importer
23.
Address:
Importer street Address, City, Province, or State, Postal or
ZIP Code
24
Country of Origin:
Country where the goods were produced
25.
Port of Exit:
Port and Country from which goods are departing
26.
Value Currency:
Indicate the total invoice price of goods shipped
27.
Destination Port & Country:
Port and Country to which goods are destined
28.
Manifest From:
The port where the goods begin their bonded movement
29.
Manifest To:
The port where the goods will end their bonded movement
Continued...
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Border Services Guide
Preparing a Proper Bill of Lading
An Easy B.O.L. Guide Continued
30.
IRS #:
Tax number of the U.S. Importer for U.S. Customs
31.
C4 or Bar Code #:
Numerical equivalent of a bar code. Identifies Importer
and line-release participants
32.
Customs Entry Type:
Customs clearance process being used
33.
Is this a CSA shipment?:
Yes or No
Intermodal
34
Special Instructions:
e.g. Perishable, stop-offs and deliveries for Intermodal
traffic
35.
Shipment Pick-up Date and
Time:
Fill in year, followed by month, day and time in order
specified
36.
Intermodal Service Type:
Select one
37.
Length of Unit/Height of
Unit:
Shows size of transportation unit
38.
Notify Party & Phone:
Number and phone number of party to be notified when
goods arrive at destination. Should be a local party
39.
Delivery to be Performed
by:
Party delivering unit after it reaches destination
40.
Delivery Date and time:
41.
Contract # / Quotation # /
Steamship Booking #:
42.
Signature of
Shipper/Exporter
43.
Signature of CP Agent
The appointed date and time that the Customer arranges
with the local rail terminal for delivery of the shipment to
the Customer's dock.
Rate-quotation reference ensures that correct charges are
levied
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12/19/2008
20
Border Services Guide
E.D.I. Protocol
EDI Protocol
Here is a quick reference table to assist you with your EDI billing requirements.
Data Requirements
Unit/equipment initial and number
Rail origin
Rail destination
Routing
Consignee name
Country of origin of the shipment
Consignee address
(street address, city, province/state and postal/zip code)
Ultimate Consignee
Country of destination for the shipment
Shipper name
Shipper address
(street address, city, province/state and postal/zip code)
Ship from
Customs Broker
Canadian
U.S.
Mexican
U.S. freight forwarder (shipments to Mexico)
Department number
Value and Currency
Shipper bond information
Piece count and unit of measure
Accurate and specific description of the goods
Weight and unit of measure
Seal number
E.D.I. Field
N7*01
N7*02
F9
D9
R2
N1*CN
CM*14
CM*02 = L
N1*CN
N3*01
N1*UC
CM*14
CM*02 = L
N1*SH
N1*SH
N3*01
N4*01
N1*SF
N1
N1*QR
N1*XU
N1* XR
N1*FW
N1*04
XH*04
XH*01
or
XI*11
M12
L0*08
L0*09
L5*02
N7*03
L0*04
M7*01
M7*02
continued...
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21
Border Services Guide
E.D.I. Protocol
EDI Protocol Continued...
All shipments from Canada traveling via the U.S. to a third Country also require:
Canada customs B13A, summary # or CAED number
United States port of exit
Ultimate port of destination and Country
N9*01
N9*02
N/A
CM or N10
All shipments from the U.S. traveling via Canada to a third Country also required:
ITN or PDF number
U.S. census
N9*01
N9*02
All shipments fro the U.S. to Canada
U.S. census exemption code
N9*01
N9*02
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Border Services Guide
Common CrossBorder Question
Common Cross-Border Questions
Q.
How do I choose the right Customs Broker?
A.
Q.
How do CP and my Customs Broker work together?
A.
Q.
CP recognizes many reputable Customs Brokers across North America. We
can automatically send a Customs manifest to your Customs Broker. All you
need to do is ensure that the Broker's name in on your Bill of Lading in full, and
is spelled correctly. We will also let your broker know when your shipment is
headed to the border.
I'm a new customer to CP. Where do I send my Customs documents?
A.
Q.
Like all things in life, you get what you pay for. A customs Broker who is
familiar with the rail business can anticipate and prevent problems that you may
have missed. Check to ensure a Customs Broker can provide coverage at any
border crossing you might use, has a good reputation with Customs agencies,
and the rail carrier, and is familiar with rail transportation.
Your Customs Broker can give you advice on the appropriate documents and
where they should be sent. For more information on rail-specific documentation
for your specific traffic pattern, call CP customer service at 1-888-333-8111
There are many methods to clear my traffic into Canada. Which is the best?
A.
12/19/2008
Effective January 01, 2009 CP will require all Canadian-bound shipments to be
cleared in advance of border arrival by CBSAs Pre-Arrival Review System
(PARS).
A supplemental service charge will be applied to all shipments not filed through
PARS
PARS is Canada Customs Pre-Arrival Review System, which allows your
Broker to file an entry up to 30 days prior to your car arriving at the border. It
ensures that when your car enters Canada, it is released and ready to deliver to
you or your customer. Filing PARS reduces expensive delays, and
unnecessary re-work.
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Border Services Guide
Common CrossBorder Question
Q.
I want CP to apply a particular type of bond to my shipments into the U.S., and I
have the ability to provide M12 bond information on my ED Bill of Lading (404) to
CP. – What should I do?
Please contact your Account manager or Customer Service at 1-888-333-8111
for further details.
A.
Q.
I would like to send my Line-Release data to CP using my EDI Bill of Lading (404).
Can CP accept this information electronically?
Yes. CP's Customs Application can accept line-release (C4) codes from a
customer's electronic Bill of Lading or 404. This data would have to reside in
the N9*09 segment. However, the following rules and procedures apply:
A.
The Broker's name (N1*CB) must be provided and must match
the line-release code. For example, a 404 containing "Broker A"
as a broker, and a "Broker B" line-release code will be rejected. A
404 with missing broker data and line-release code will obviously
be rejected as well.
U.S. Customs must validate the line-release code. Your Customs
Broker is responsible for this validation. Line-release applies only
to border-clearance traffic. DO NOT send line-release data for
bonded traffic, such as shipment to Mexico, which involve
transportation and Exportation (T&E) Bonds.
Q.
I am about to fill in my "Bill of lading". In the past, I've typed FAK in as the
commodity description. Is there any problem if I continue to do so on trans-border
moves?
Yes, this is a problem. Border Agencies will not accept shipments with
FAK. It is very important to ensure that your commodity description is
descriptive, and yet easily understood. For example, a description of "sporting
goods" is not sufficient. You must detail the types of sporting goods, such as
baseball bats or golf clubs. If there are multiple commodities in the shipment,
please list them all.
A.
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24
Border Services Guide
Glossary
Acronyms
ABI
Automated Broker Interface
ACROSS
(Canada Customs) Accelerated Commercial Release Operations Support
System
AES
Automated Export System
AMS
Automated Manifest System
CAED
Canadian Automated Export Declaration
CP
Canadian Pacific
CSA
Customs Self Assessment
CWB
Canadian Wheat Board
BOL
Bill of Lading
EDI
Electronic Data Interchange
EEI
Electronic Export Information
EIN
Export Import Number
INPARS
Inland Pre-Arrival Review System
IRS
Internal Revenue Service
IT (Canada)
In-Transit Bond
IT (U.S.A.)
Immediate Transportation Bond
ITN
Internal Transaction Number
NAFTA
North American Free Trade Agreement
PARS
Pre-Arrival Review System
PDF
Post Departure Filer
RMD
Release with Minimum Documentation
SED
Shippers' Export Declaration
STCC
Standardization Transportation commodity Code
T&E
Transportation and Exportation Bond
U.S. FDA
Food and Drug Administration
USPPI
U.S. Principal Party in Interest
continued...
12/19/2008
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25
Border Services Guide
Glossary
Terms
Accurate and Specific
Description of Goods
Shipping instructions must include a full and detailed description of all contents of a
shipment (not FAK).
Automated Broker
Interface (ABI)
The electronic link between the U.S. Customs Broker and U.S. Customs Service.
Automated Export
System (AES)
The U.S. Census Bureau's Automated Export reporting System used to file export
information on shipments bound for over seas or Mexico. The system-generated ITN
must be reported on EDI billing instructions to CP.
Automated Manifest
System (AMS)
B13A
B3B
The automated system used by U.S. Customs Carriers and Brokers to control customs
transactions.
Canadian export declaration option. Statistics Canada requirement for goods of
Canadian origin going to any country other than the U.S. This document must be
stamped by Canada Customs prior to loading. The number must then be reported on
the Shipper's EDI billing. CAED is a better option. Details follow below.
A multiple-car paper RMB entry.
Bond
Promise by the issuing party to the responsible Customs agency that goods will be held
until all applicable duties and taxes are paid, and the shipment is legally released in the
commerce of the destination country.
Canadian Automated
Export Declaration
(CAED)
Electronic variation of B13A Statistics Canada reporting requirement. For shipments
destined for all countries excluding the U.S. CAED's must be reported on Shippers EDI
billing.
Consignee Name
Customs Bill
Name of the party taking delivery of the shipment.
Also known as "cargo manifest", "cargo control document", "carrier's bill", Customs bill"
– it provides Customs information on goods being carried, although it's not as detailed
as the commercial invoice (the Bill of Lading may be a Canadian, U.S. railway, or ocean
manifest).
Customs Broker
One who acts as an agent for others in filing Customs documentation in return for a fee
or commission. The Broker most commonly works on import releases, but may also
assist with export documentation.
Customs Clearance
(Customs Release)
The import process of Customs authorities of the country into which goods are being
shipped. During the process, the formal entry by the importer (or Broker) is matched
with the carriers' manifest information, and reviewed by a Customs Inspector. The
Inspector then decides to either hold the goods for inspection, or to release them to the
Importer.
Entry
Export Permit
12/19/2008
Documentation filed by a Broker to a Customs Authority to have goods cleared by
Customs, and to pay relevant duties and taxes.
Export Requirement before exiting a country. For example, the Canadian Wheat Board
permits for exports of wheat or barley or manufactured products with 25% content of
wheat/barley.
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Border Services Guide
Glossary
Terms
Exporter
FAK
Import Permit
Importer (of record)
Invoice (Letter of Value,
Invoice and Packing List)
Manifest
Pedimento
Proforma
Railway Waybill
Shippers' Export
Declaration (SED)
Shipper Name
Ultimate Port of
Destination and Country
United States Port of Exit
Value and Currency
Weight and Unit of
Measure
The party responsible for providing export documentation to the country of export. This
may or may not be the Shipper.
Represents "Freight of all Kinds", a general descriptor used for shipments containing
mixed products. FAK is an unacceptable description for trans-border shipments.
Import requirement before allowing entry of shipment, often tied to quotas or other
restrictions.
The party responsible for having goods cleared through Customs, and paying any
duties and taxes. While the Importer is often the Consignee or ultimate Consignee
receiving the shipment, it may also be another party such as a middleman or
wholesaler.
The commercial invoice provides details of transaction between a Buyer and Seller,
including specifics of goods and quantities sold. It is usually prepared by the seller.
Is usually a listing of all Bills of Lading on a conveyance (ship, aircraft, and train), but
railway industry now uses an individual cargo manifest per car/container/trailer.
The Mexican equivalent of entry. It refers to the documentation bundle submitted by a
Broker to Mexican Customs for release and payment. The pedimento process may be
used for export controls as well.
This is an abbreviated commercial invoice where the Importer, Broker, and Shippers are
known to each other.
For non-automated Carriers, this is usually used as the Customs Bill. It provides
Customs authorities with basic information about what goods are being carried in the
car or container. It provides a level of information found in a manifest, and is less
detailed than an Invoice.
A U.S. Census requirement for goods of U.S. origin to any country other than Canada.
Shipment details must be reported electronically through the AES system by the USPPI
or Agent. The AES, ITN, or PDF number must be reported to the Exporting Rail Carrier.
name of ultimate or originating Shipper
The final destination of a shipment that is traveling through the U.S. in transit.
The point at which a shipment exits the U.S. to the destination country.
Value in Canadian or U.S. dollars.
Weight in a standard measurement.
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Border Services Guide
Contacts / Information / Related Links
Canadian Pacific Railway
www.cpr.ca
Canada (24/7)
Shipment Transit and Problem Resolution
Bill of Lading Documentation Questions
1-888-333-8111
1-899-704-4000
United States (24/7)
Customer Service
1-888-872-8720
Additional Industry Contacts
Canada
Canada Customs: www.ccra-adrc.gc.ca
Virtual Canada Customs Office at Canada Customs: www.ccra-adrc.gc.ca/vco
Canadian Society of Customs Brokers (C.S.C.B.)
can provide contacts for Canadian Customs clearance:
Suite 320, 55 Murray Street
Ottawa, OT
K1N 5M3
email: cscb@cscb.ca
Phone: 613-562-3543
United States
U.S. Customs Service: www.customs.treas.gov
U.S. Customs/U.S. Census Automated Export System: www.aesdirect.gov
National customs Brokers and Forwarders Association of America
(NCBFAA) – will provide a list of U.S. southern border Brokers:
The National Customs Brokers & Forwarders Association of America Inc.
1200 18th Street N.W., Number 901
Washington, DC 20036
email: staff@ncbfaa.org
Phone: 202-466-0222
Website: www.ncbfaa.org
Fax:
202-466-0226
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