2012 ANNUAL REPORT Board of Directors Committee Reports Financial Summary Award Recipients Summary Mission: To provide an opportunity for employers and career services professionals to share knowledge and ideas that inspire, guide, and promote best practices that effectively connect students and employers. Vision: To successfully connect Wisconsin college and university students and graduates with employers, simultaneously meeting the objectives of recruiting and career services professionals, while fulfilling the aspirations of students and graduates. Wisconsin Association of Colleges & Employers, Inc. (WI-ACE) 2012 Board of Directors Kathy Pykkonen President Director, Career Services UW-Superior Belknap and Catlin PO Box 2000 Superior, WI 54880 715-394-8024 kpykkone@uwsuper.edu Jessie Pondell President-Elect Professional Development Director UW Oshkosh College of Business Oshkosh, WI 920-424-3032 pondellj@uwosh.edu Emily Bradley, PHR Past-President Senior Recruiter First Business Financial Services, Inc. 401 Charmany Drive Madison, WI 53719 608-232-5909 ebradley@firstbusiness.com Amy Lane Secretary Director of Career Services UW-Stout Career Services P.O. Box 790 Menomonie, WI 54751 715- 232-1469 laneam@uwstout.edu Christina Stelter, PHR Treasurer Human Resources Representative Baker Tilly Virchow Krause, LLP 2201 E Enterprise Ave, Ste 100 Appleton, WI 54913 920-739-3477 christina.stelter@bakertilly.com 2012 Board of Directors (Continued) McKenna Pfeiffer Bylaws Committee Chair Career Counselor University of Wisconsin - River Falls 410 South Third Street, 211 Hagestad Hall River Falls, WI 54022 715-425-3572 mckenna.pfeiffer@uwrf.edu Erica DeQuaine, MS Conference Planning Committee Co-Chair Assistant Director of Career Services St. Norbert College Todd Wehr 215 De Pere, WI 920-403-3040 erica.dequaine@snc.edu Jodi Carlson Conference Planning Committee Co-Chair College of Business & Nursing Career Advisor UW Oshkosh Career Services Dempsey Hall 230, Oshkosh, WI 54901 920-424-2665 carlsonj@uwosh.edu Aaron Jones Media and Communications Chair Recruiting Specialist Bemis Company, Inc. 920-527-7486 ajjones2@bemis.com Doug Roedl Marketing Committee Chair Talent Acquisition Specialist - WI Group Enterprise Rent-A-Car Milwaukee, WI 262-544-8330 x236 douglas.d.roedl@erac.com Kathy Craney Historian Committee Chair Career Counselor UW-Whitewater 800 W. Main Street Whitewater, WI 53190 262-472-1961 CraneyK@uww.edu 2012 Board of Directors (Continued) Wade Krogwold Membership Committee Chair Campus and Community Recruiting Manager Direct Supply 6767 N Industrial Rd Milwaukee, WI 53223 414-358-7421 wkrogwold@directs.com Technology Committee Chair VACANT Emily Bradley is filling the role in the interim 2012 Committee Reports Bylaws & Administrative Issues Committee Committee members: McKenna Pfeiffer (Chair) Policies & Procedures Based on Roberts Rules of Order, it has been determined Board of Director’s elections will not take place when candidates are running unopposed. Candidate nominations will be distributed to the organization’s membership by the Past President. If only one name for each position is submitted, those individuals will win by acclimation. Bylaws An online bylaw vote was facilitated on January 3, 2012 to combine the Publications and Communications Committees into one entitled Media and Communications Committee. We received 43 votes; 41 in favor and two not recording a vote. This change helps to eliminate redundancy of position responsibilities within the organization’s committee structure. Based on Roberts Rules of Order, it has been determined Board of Director’s elections will not take place when candidates are running unopposed. A call for candidate nominations will be distributed to the organization’s membership by the Past President. If only one name for each position is submitted, those individuals will win by acclimation. Board Position Descriptions A few position description changes were made this year; based on the bylaw vote, the Media and Communications Committee was added, and awards and elections are now the responsibility of the Bylaws Committee. 2013 Goals The Committee will continue to partner with the Board of Directors to make any needed revisions or additions to the organization’s Policies & Procedures and Association’s Bylaws. Media and Communications Committee Committee Chair: Aaron Jones Highlights for 2013: LinkedIn: cleaned up our LinkedIn WI-ACE Group . In the beginning of 2013 we had over 300 members who were in this group. By the summer of 2013 I was able to delete any group member that is not officially a WI-ACE member or has not attended a conference in a year or so. Our LinkedIn Group member count is around 70. Leah now has the ability to accept/reject LinkedIn members who are requesting to join the group. Signage: Thanks to the help of Anna we are now printing our tri-folds at Alliance Laundry using their printing department. The cost to print our tri-folds for the Spring Conference was $15.25. By having the tri-folds printed at Alliance Laundry we are saving the WI-ACE group money. We also did not have any cost of printing signs for the Spring Conference as well for our sponsors. This Spring we were able to use the same signage we had from our previous sponsors. Overall before the Winter Conference in December our total cost for printing of signage and tri-folds for 2013 was $15.25. I have asked Leah to continue to work with Anna on the printing of our tri-folds due to the cost saving. Conference Planning Committee Committee Chairs: Jodi Carlson & Erica Murphy May 2012 Conference Committee Chairs: Jodi Carlson & Erica DeQuaine Committee Members: Emily Bradley, Cassie Curry, Angela Kundert Registration Fees: Member rate: $60 Non-member rate: $100 Student rate: $30 Hotel Rates: $70 (state rate) single/double Rooms Reserved: 30 Total Registered: 59 Pre-Conference Activities: see attached conference agenda (20 people attended) Dinner: see attached conference agenda (32 people attended) Conference Highlights: ● Veteran’s panel w/ 5 panelists ● Kalahari behind the scenes tour (employer visit) Overall Conference Satisfaction: 83% responded extremely satisfied or satisfied (23/29) December 2012 Conference Committee Chairs: Jodi Carlson & Erica DeQuaine Committee Members: Emily Bradley, Cassie Curry, Anna Ewerdt, Angela Kundert Registration Fees: Early Bird Rates: (Deadline November 18) Member Early bird member rate Early bird member single day rate Non-Member Early bird non-member rate Early bird non-member single day rate $175 $125 $225 $155 Regular Rates: (For all registrations after November 18) Member Member rate $200 Member single day rate $140 Non-Member Non-member rate $250 Non-member single day rate $175 Student Rate: (Flat rate) Hotel Rates: $70 single/ $85 double $100 Rooms Reserved: Tuesday - 40Wednesday - 70 Total Registered: 64 Pre-Conference Networking Dinner: see attached conference agenda (37 people attended) Conference Highlights: ● Pierce Manufacturing Tour – 37 people attended ● Radisson overnight stay donated ● Lawrence hosted pre-conference networking social ● Etiquette lunch ● Conference attendees completed StrengthsQuest assessment ● 2 platinum sponsors (Oshkosh Corporation and Verizon) Overall Conference Satisfaction: 90% respondents reported being satisfied or very satisfied with the conference (38/42) NEW Conference Planning Co-Chairs (2 year term): Cassie Curry – Lawrence University & Anna Ewerdt – Alliance Laundry Future Conference Dates & Sites: May 2 & 3 2013 The Osthoff Resort, Green Lake, WI Company Visit: Kohler Company December 4-6 2013 Kalahari Resort, Wisconsin Dells, WI May 8 & 9 2014 The Abbey, Lake Geneva, WI Historian Committee Committee Chair: Kathy Craney The committee has added conference photos to Facebook online - Wisconsin - Association of Colleges and Employers, Inc (WI-ACE), which is also connected to our new WI-ACE website. Several PowerPoint presentations have been created to use at meetings for sharing and historical reference. The committee will work on a PowerPoint presentation for the upcoming December conference entitled “A Bridge to the Next 50 Years. Marketing Committee Committee Chair: Doug Roedl * Marketed WI-ACE at some career fairs to various companies, I brought all the WI-ACE marketing supplies with me and was able to get our new and updated brochures *Met with a couple career professionals who haven’t come in a while to see if why and if we can get some of them back. *Drafted a proposal for vendor sponsorship levels at future conferences Membership Committee Committee Chair: Wade Krogwold-no annual report received for 2012. Technology Committee Committee Chair: Emily Bradley For 2012, WI-ACE continued to utilize and leverage the new technologies that were implemented in the last couple of years. The www.wiace.org website and Smart Events, the system/site we use for our event and registration management, are continuing to serve us well and have made managing information much easier for everyone involved. We have stripped away the “log-in” feature on the website for our members, and made all of our information open to everyone; excluding a full membership list, which they have to request so we can verify that they are a good-standing member. This has made it easier for our members to access information, and eliminated the need for members, and new members, to create an online account on our website (which was deemed unnecessary). The board members still have administration login capabilities so that they can update/ edit their assigned web content. We are also now manually updating the career fair dates/information calendar that we have posted on the website, rather than asking for that information from members. We have had the ability to have students that are working within the offices of our board members, generate that information and then we have manually imported the information into our Google calendar which is linked to the website. We are continuing to use Google Docs (Google Drive) for our document storage and retention site, which allows the board to better share information. Smart Events is still working great for our registration system, both for conferences and membership, as well as tracking other information such as conference speakers, sponsorship, and board member information. For better collaboration, we started evaluating other payment gateway options and hope to transition to a new partner for collecting online credit payments for 2013. For 2013, we will continue to look for technology resources that can help the organization run more efficiently, and effectively. Financial Summary A 2012 Financial Summary was not submitted by Treasurer Christina Stelter. Award Recipients Kathy Pykkonen received the President’s Plaque from incoming 2013 President Jessie Pondell. Emily Bradley-President’s Award, Jodi Carlson-departing board member, Erica DeQuaine-departing board member, Wade Krogwald-departing board member, Matt Meyers-departing board member Summary Highlights in 2012 ● New Committee was created: Media and Communication combining Publication and Communications committees. ● Created a membership “dream team” of representatives from all 4 areas served. ● Under Emily’s leadership the website continued to develop and expand including member only access discussions and change throughout 2012 ● Conferences continued to receive positive feedback. ● Smart Events continues to prove a valuable association tracking and event coordination website. ● Both the website and the event system allowed WI-ACE valuable cost and time saving efficiencies throughout 2012. ● ● ● Attracting membership continues to be a challenge, as it has been in the last few years, and efforts were again focused on maintaining and growing membership and conference attendance. We actively recruited members and attendees through one on one conversation, social media, direct emails, and sponsorship at SHRM events. Non-renewal strategies became a primary membership focus in 2012 We also had the buddy program again to encourage conference attendance. It will be a continued goal of the board, specifically membership and marketing to build awareness of the organization and grow membership. Lastly, WI-ACE is in good financial and membership standings. There is tremendous confidence in the new leadership for continued innovation and ensuring continued success within the organization. Respectfully submitted, Kathy Pykkonen