Rehire Staff/MPP
Business Process Guide
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Rehire Staff/MPP
Use the following procedure to rehire a former employee. If data for the employee still exists in your
system, PeopleSoft enables you to rehire the person by simply updating job and personal data instead of
going through the entire hiring process.
For a complete list of Action/Reasons, policies, and processing steps associated with Hiring Your
Workforce, please refer to the CSU-CO Administer Workforce Policy and Procedures Manual (AWPPM).
http://www.calstate.edu/hrpims/awppm/awppm.htm. Training materials are intended to provide
functional support and do not represent the Human Resource policies of CSU.
If the employee was separated prior to conversion of PeopleSoft, refer to the Hire using Position. For
those employees, the Action should be Hire and the Reason should be PRI–Prior to PeopleSoft.
Getting There................................................................................................................. 1
Work Location Page Steps ...................................................................................... 2
Work Location Page Screen Shot ..................................................................................... 3
Work Location Page Fields Defined ............................................................................ 4 & 5
Work Location Page Valid Value Tables ............................................................................ 6
Job Information Page Steps ............................................................................. 7 & 8
Job Information Page Screen Shot ................................................................................... 9
Job Information Page Fields Defined ...................................................................... 10 & 11
Job Information Page Valid Value Tables ........................................................................ 12
Job Labor Page Steps............................................................................................ 13
Job Labor Page Screen Shot .......................................................................................... 14
Job Labor Page Fields Defined ....................................................................................... 15
Job Labor Page Valid Value Tables ................................................................................. 16
Payroll Page Steps ................................................................................................ 17
Payroll Page Screen Shot .............................................................................................. 18
Payroll Page Fields Defined ........................................................................................... 19
Payroll Page Valid Value Tables ..................................................................................... 20
Salary Plan Page Steps ......................................................................................... 21
Salary Plan Page Screen Shot ........................................................................................ 22
Salary Plan Page Fields Defined ............................................................................. 23 & 24
CSU Job Page Steps .............................................................................................. 24
CSU Job Page Screen Shot .......................................................................................... 246
CSU Job Page Fields Defined ............................................................................ 26, 28 & 29
CSU Job Page Valid Value Tables ................................................................................... 29
Compensation Page Steps .................................................................................... 30
Compensation Page Screen Shot ................................................................................... 31
Compensation Page Fields Defined......................................................................... 32 & 34
Compensation Page Valid Value Tables .......................................................................... 34
Employment Information Page Steps................................................................... 35
Employment Information Page Screen Shot .................................................................... 36
Employment Information Page Fields Defined ................................................................. 37
Employment Information Page Links ................................................................... 38
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Time Reporter - Data Page Screen Shot……………….…………………………………….…………………40
Time Reporter - Data Page Fields Defined……………….…………………………………………………….41
Employment Dates Page Steps ............................................................................. 41
Employment Dates Page Screen Shot............................................................................. 42
Employment Dates Page Fields Defined.......................................................................... 43
Benefit Program Participation Page Steps ........................................................... 44
Benefit Program Participation Page Screen Shot .............................................................. 45
Benefit Program Participation Page Fields Defined ........................................................... 46
Benefit Program Participation Page Valid Value Tables ..................................................... 47
Continue the Staff/MPP Rehire process.................................................................49
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Rehire Staff/MPP
Getting There...
The first step to Hire is to navigate to the correct PeopleSoft page and Employee Record. To accomplish
this successfully, it is imperative to perform a Search/Match to verify if the employee exists in the system,
then verify if the employee has previously worked in your department.
1. Select Home > Administer Workforce > Administer Workforce (GBL) > Use> Job Data
2. Enter the EmplID and Empl Rcd Nbr.
If you do not know the EmplID, you can enter information such as Name or Last Name.
3. Click
4.
.
The Work Location page displays.
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Work Location Page Steps
Use this page to establish a rehire’s job location information. This is also where a rehire can be assigned
to a position if position management is in use. The effective date should reflect the actual date that the
rehired employee begins to work for your organization. The action date will record when the rehire was
entered into the system.
This page is effective dated.
The system will issue a warning message when you save if the appointment exceeds the maximum
head count for the selected position.
The defaulted position data information cannot be changed.
This employee should have a status of TERMINATED before you can rehire the employee.
to insert a new effective-dated row. PeopleSoft populates the Effective Date with the
1. Click
current date; override if necessary.
2. Select the Job Indicator of Not Applicable.
Only one job can be selected as the primary job. The job indicator may be Primary,
Secondary, and Not Applicable.
3. Select the Action (Rehire), and the appropriate Reason code (Rehire).
4. Enter the Position Number.
Several fields will populate with values based on the position number entered.
5. Accept the default values for the remaining fields.
6. Click on the Job Information tab at the top of this page.
7.
The Job Information page displays.
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Work Location Page Screen Shot
FIELDS (required **)
Effective Date**
Effective Sequence**
Job Indicator**
Action/Reason**
Position Number**
FIELDS (populated)
Personnel Status
ID
Empl Rcd#
Employee Status
Action Date
Position Entry Date
Regulatory Region
Company
Business Unit
Department
Department Entry Date
Location
ADDITIONAL LINKS
Employment Data link
Benefits Program
Participation link
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Work Location Page Fields Defined
Field
Personnel Status
ID
System
Display
System
Display
Definition
The Personnel Status is displayed for informational purposes only.
The values for this field are determined by the system when you
select Hire.
A unique employee identification number assigned by the system
when an employee is hired.
This definition is maintained by California State University System,
Office of the Chancellor.
Empl Rcd#
System
Display
Employee Status
System
Display
Action Date
System
Display
Effective Date
Required
In addition, this value will display the same employee ID from the
employee’s original hire.
This field contains the employment record number. Employment
Record Numbers uniquely identify job records in the event an
employee holds two or more jobs concurrently. Each additional job
held concurrently with the initial job is assigned the next sequential
employment record number.
The Employee Status is displayed for informational purposes only.
The status of the employee is determined by the system based on
the job Action. For example, a new hire has an Active status.
This field defaults to the current date and cannot be changed. This
date is for informational purposes only and indicates the date of
data entry.
The date the Action is effective. By default, this is the date when
the Action was entered, but it can be overridden.
This definition is maintained by California State University System,
Office of the Chancellor.
Effective Sequence
Job Indicator
Action/Reason
Position Number
System
Populated
Required
Required
Required
In addition, this date is the start of the rehire.
This field contains the Effective Sequence number. It tracks
multiple transactions, which occur on the same day in an employee
job record. If there is more than one action occurring on the same
day, increase the effective sequence by 1.
This definition is maintained by California State University System,
Office of the Chancellor.
CSUSB’s Business Process is to select Not Applicable.
The Action defines the category of personnel transaction being
processed for an employee. The Reason further distinguishes the
Action category. See Action/Reason Valid Value Table.
This definition is maintained by California State University System,
Office of the Chancellor.
Identifies the position the employee occupies.
This definition is maintained by California State University System,
Office of the Chancellor.
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Field
Position Entry
Date
Regulatory Region
Company
Business Unit
Department
Department Entry
Date
Location
System
Populated
System
Populated
System
Populated
System
Populated
Definition
This field contains the date when the employee entered the
position.
The Regulatory Region defaults to USA. This field contains the
region where specific laws and regulations are applicable for areas
such as ethnicity, disability, and health and safety. The Regulatory
Region field enables PeopleSoft Human Resources to address
regulatory requirements.
This is the campus identifier and defaults from the Company Table.
This definition is maintained by California State University System,
Office of the Chancellor.
This field is a campus identifier. When Position Number is entered,
the Business Unit defaults from the position information setup in
the Position Management, Position Data pages and then is grayed.
System
Populated
This definition is maintained by California State University System,
Office of the Chancellor.
The code of the department to which an employee has been
assigned. Departments are campus specific.
System
Populated
System
Populated
This definition is maintained by California State University System,
Office of the Chancellor.
When a Position Number is entered, the Department Entry Date is
filled in and then grayed.
The Location defaults from the position information setup using
position management and is grayed.
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Work Location Page Valid Value Tables
Action/Reason Valid Value Table
These values are maintained and updated by the California State University System, Office of the
Chancellor. See http://www.calstate.edu/hrpims/awppm/actions/actions_and_reasons_listing.htm for
valid values.
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Job Information Page Steps
Use this page to enter information about the employee’s job as a result of the rehire, including
employment status, employee class, or standard hours information.
Most of the fields on this page default based on the position number.
1. Accept the default for Job Code, (Job Code) Entry Date, Regular/Temporary, Full/Part, and
Regular Shift.
The fields default based on the position number entered on the Work Location page.
2. Select the Employee Class.
The employee class field on this page is used to track the type of appointment into which the
employee is being hired.
3. Accept the default Standard Hours or override if the employee works less than full time.
For Part-Time employees, you can enter the number of hours the employee will work. For
Full-Time employees the standard hours is set to 40.
Entering the Standard Hours automatically updates the employee's FTE (Full-Time
Equivalency). Because of this, you can also use the FTE field to derive standard hours.
4. Enter the employee's FTE if you are using this field to derive standard hours.
The FTE value is a calculated percentage of the standard hours the employee works per work
period based on the standard for the job code. For example, if an employee works half of the
full-time hours for a job code, you can enter 0.50 as the FTE and the standard hours will
automatically update.
The Adds to FTE Actual Count checkbox defaults from the position data. If this field is
checked, the system will provide a warning if the maximum FTE count for the department is
exceeded.
5. Select the Work Period in which the employee must complete the standard hours.
The value in the Full-Time Equivalency field is calculated based on the annualization of the
work period in combination with the standard hours.
6. Click
to access US specific fields.
7. Accept the FLSA Status default.
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All employees associated with a particular job will receive that job’s FLSA Status. The FLSA
Status changes according to the Job Code and Salary Grade you assigned to the employee. This
field should never be overridden at the employee level.
8. Click the Job Labor tab at the top of this page.
9.
The Job Labor page displays.
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Job Information Page Screen Shot
FIELDS (required **)
Empl Class**
FTE**
Standard Hours
FIELDS (populated)
Effective Date
Effective Sequence
Job Indicator
Action/Reason
Job Code
Entry Date
Regular/Temporary
Full/Part
Work Period
FLSA Status
ADDITIONAL LINKS
Employment Data link
Benefits Program
Participation link
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Job Information Page Fields Defined
Field
Effective Date
Effective Sequence
Job Indicator
Action/Reason
Job Code
Entry Date
Regular/
Temporary
Full/Part
Empl Class
System
Display
System
Display
System
Display
System
Display
System
Populated
System
Populated
System
Populated
System
Populated
Required
Definition
This field contains the date when the information becomes or
became effective. Effective dated information allows historical and
future dated information to be entered and tracked.
Identifies the order in which actions are processed when multiple
actions are effective for an employee (within same Employee
Record) on the same date. Retroactive Action/Reasons can be
inserted before an Action with the same effective date.
This definition is maintained by California State University System,
Office of the Chancellor.
CSUSB’s Business Process is to select Not Applicable.
The Action defines the category of personnel transaction being
processed for an employee. The Reason further distinguishes the
Action category.
This definition is maintained by California State University System,
Office of the Chancellor.
Identifies the job classification of the employee.
This definition is maintained by California State University System,
Office of the Chancellor.
The job code field populates from position data and is not available
for entry. If the Job Code is defined with a default Salary Plan,
Grade and Step, those values will default onto the Salary Plan
page.
The Job Code Entry Date defaults to the effective date.
The Regular/Temporary field refers to whether the position is
Regular (permanently funded from a budget perspective) or
Temporary (temporarily funded). This field has no association with
the type of appointment into which the employee is being hired.
The Full/Part field defines whether the employee is full-time or
part-time.
Defined as the type of appointment for this job record. Employee
Class is used as selection criteria for functionality within the
Baseline and reporting. See Empl Class Valid Value Table.
This definition is maintained by California State University System,
Office of the Chancellor.
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Field
Standard Hours
FTE
System
Populated
System
Populated
Definition
This field contains the number of hours the employee typically will
work for this job. The standard hours defaults based on the job
code, position, salary plan, company, or your permission list.
Standard Hours will be derived from FTE, if FTE is changed
manually. If you change the standard hours, the FTE value will also
change. This value determines the FTE based on the work period
value selected. This value can never be ‘0.00’.
This field contains the calculated percentage of standard hours the
employee works per work period. PeopleSoft automatically
calculates this value when you record the employee's standard
hours, but you can override this as necessary.
If the employee is working over 1.0 FTE (100% of the full-time
equivalency), PeopleSoft will issue a warning message. If you
change the FTE value, the number of standard hours will update
appropriately based on the work period. This value can never be
‘0’.
Work Period
FLSA Status
Required
System
Populated
FTE is required for PPT. The FTE, Employee type, and Employee
Class fields together map to PPT Field 405 (Time Base).
This field contains the time period in which the employee must
complete the standard hours. The work period is defined with a
standard annualization factor which the system uses in
combination with the standard hours to calculate the FTE.
For example, 40 hours in a Weekly work period equals 1.00 FTE.
However, if the work period is changed to Daily, then the FTE
equals 5.00. Forty hours per day for a week is 200 hours. Divide by
the 40 standard hours per week for the job and the total is 5.00.
(40 hours x 5 days/40 hours per week standard = 5 FTE)
The FLSA Status field indicates whether a Job Code/Salary Grade is
subject to overtime according to the Fair Labor Standards Act.
This definition is maintained by California State University System,
Office of the Chancellor.
The FLSA Status is determined by the salary grade associated with
the position’s job code. This field should never be overridden at the
employee level.
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Job Information Page Valid Value Tables
Empl Class Valid Value Table
These values are maintained and updated by the California State University System, Office of the
Chancellor. See http://www.calstate.edu/hrpims/awppm/fields/employee_class_values.htm for valid
values.
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Job Labor Page Steps
Use this page to enter job labor information for the employee.
1. Click
to access US specific fields.
2. Enter the Union Code.
3. Click the Payroll tab at the top of this page.
4.
The Payroll page displays.
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Job Labor Page Screen Shot
FIELDS (required **)
Labor Agreement Entry
Date**
Union Code**
FIELDS (populated)
Effective Date
Effective Sequence
Job Indicator
Action/Reason
ADDITIONAL LINKS
Employment Data link
Benefits Program
Participation link
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Job Labor Page Fields Defined
Field
Effective Date
Effective Sequence
Job Indicator
Action/Reason
Labor Agreement
Entry Date
Union Code
System
Display
System
Display
System
Display
System
Display
System
Populated
Required
Definition
The date the Action is effective. By default, this is the date when
the Action was entered, but it can be overridden.
This definition is maintained by California State University System,
Office of the Chancellor.
Identifies the order in which actions are processed when multiple
actions are effective for an employee (within same Employee
Record) on the same date.
This definition is maintained by California State University System,
Office of the Chancellor.
CSUSB’s Business Process is to select Not Applicable.
The Action defines the category of personnel transaction being
processed for an employee. The Reason further distinguishes the
Action category.
This definition is maintained by California State University System,
Office of the Chancellor.
This field allows you to record the date on which the employee
entered into a national labor agreement.
For represented employees, identifies the union and MOU under
which the employee has been appointed. For non-represented
employees, Union Code is used to distinguish between executive,
management, excluded or confidential appointments. Union Code
is used to determine eligibility for salary increases and drives
specified code deductions, leave accrual rates, and benefit program
provisions. The Union Code is determined by Job Code. See Union
Code Valid Value Table.
This definition is maintained by California State University System,
Office of the Chancellor.
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Job Labor Page Valid Value Tables
Union Code Valid Value Table
These values are maintained and updated by the California State University System, Office of the
Chancellor. See http://www.calstate.edu/hrpims/awppm/fields/union_code_values.htm for valid values.
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Payroll Page Steps
Use this page to enter employee payroll processing data.
If you are using Position Management, some of the fields on this page will default based on the
position information.
1. Accept the Payroll System (Other).
2. Enter the Pay Group and accept the default Employee Type.
Each Pay Group has only one valid Employee Type that defaults when the Pay Group is
selected.
3. Click the Salary Plan page tab at the top of this page.
4.
The Salary Plan page displays.
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Payroll Page Screen Shot
FIELDS (required **)
Pay Group**
FIELDS (populated)
Effective Date
Effective Sequence
Job Indicator
Action/Reason
Payroll System
Employee Type
ADDITIONAL LINKS
Employment Data link
Benefits Program
Participation link
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Payroll Page Fields Defined
Field
Effective Date
Effective Sequence
Job Indicator
Action/Reason
Payroll System
Pay Group
Employee Type
System
Display
System
Display
System
Display
System
Display
System
Populated
Required
System
Populated
Definition
The date the Action is effective. By default, this is the date when
the Action was entered, but it can be overridden.
This definition is maintained by California State University System,
Office of the Chancellor.
Identifies the order in which actions are processed when multiple
actions are effective for an employee (within same Employee
Record) on the same date.
This definition is maintained by California State University System,
Office of the Chancellor.
CSUSB’s Business Process is to select Not Applicable.
The Action defines the category of personnel transaction being
processed for an employee. The Reason further distinguishes the
Action category.
This definition is maintained by California State University System,
Office of the Chancellor.
This field contains the Payroll System name.
This field contains the type of Pay Group for the employee. See
Pay Group Valid Value Table.
This definition is maintained by California State University System,
Office of the Chancellor.
This Field defaults based on the Pay Group and must be in sync
with the classification and Compensation Frequency.
This definition is maintained by California State University System,
Office of the Chancellor.
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Payroll Page Valid Value Tables
Pay Group Valid Value Table
These values are maintained and updated by the California State University System, Office of the
Chancellor. See http://www.calstate.edu/hrpims/awppm/fields/pay_group_values.htm for valid values.
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Salary Plan Page Steps
Use this page to record the Salary Administration Plan and Grade.
1. Accept the default Salary Administration Plan.
2. Overwrite the Grade if the employee is being hired into a higher salary grade.
In PeopleSoft, the Salary Grade is the same as the Range Code in the CSU Salary Schedule.
The Grade Entry Date populates with the effective date of hire.
3. Click the CSU Job tab at the top of this page.
4.
The CSU Job page displays.
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Salary Plan Page Screen Shot
FIELDS (required **)
Grade**
Step
Step Entry Date
FIELDS (populated)
Effective Date
Effective Sequence
Job Indicator
Action/Reason
Salary Administration
Plan
Grade Entry Date
ADDITIONAL LINKS
Employment Data link
Benefits Program
Participation link
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Salary Plan Page Fields Defined
Field
Effective Date
Effective Sequence
Job Indicator
Action/Reason
Salary
Administration
Plan
Grade
System
Display
System
Display
System
Display
System
Display
System
Populated
Required
Definition
The date the Action is effective. By default, this is the date when
the Action was entered, but it can be overridden.
This definition is maintained by California State University System,
Office of the Chancellor.
Identifies the order in which actions are processed when multiple
actions are effective for an employee (within same Employee
Record) on the same date.
This definition is maintained by California State University System,
Office of the Chancellor.
CSUSB’s Business Process is to select Not Applicable.
The Action defines the category of personnel transaction being
processed for an employee. The Reason further distinguishes the
Action category.
This definition is maintained by California State University System,
Office of the Chancellor.
The Salary Plan identifies those Job Codes that share the same
Salary Grade information. The Salary Plan defaults from the Job
Code table and populates the position data pages.
This definition is maintained by California State University System,
Office of the Chancellor.
Identifies the alternate salary grade of the employee’s classification
when the Job Code has more than one range.
This definition is maintained by California State University System,
Office of the Chancellor.
Grade Entry Date
System
Populated
Step
Campus
Optional
Step Entry Date
System
Populated
The FLSA Status of the employee is based on the assigned Salary
Grade.
This field automatically populates when an employee is hired or
there is a change in salary grade. The value in this field is the
same as the effective date of the job row.
If the Job Code has a step structure, the Salary Step indicates the
step number within a given Salary Grade. On an employee’s
record, the Salary Step number defaults the Base Rate. The
number entered must agree with the step for the Job Code/Salary
Grade in the CSU Salary Schedule.
This definition is maintained by California State University System,
Office of the Chancellor.
This field contains the date the employee is hired or the date there
is a change in salary step. The value in this field automatically
populates and is the same as the effective date of the job row.
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CSU Job Page Steps
Use this page to enter CSU and bargaining unit specific job information. This page is also used to initiate
a PPT (Payroll Personnel Transaction) for the employee.
1. Accept the Payroll Status.
CSUSB’s business process states that users should leave the Payroll Status as 'Await Act'. It
is the responsibility of the Payroll department to review and update these values
before PPT generation.
2. Enter the Probation Code and Probation End Date, if applicable.
3. Enter the Anniversary Code and Anniversary Month/Year, if applicable.
If the employee is eligible for service increases, the Anniversary Code is Eligible and the
Anniversary Month and Year are required.
4. Change the employee's Retirement Code to 20.
5. Enter Red Circle Date, if applicable.
The Red Circle Date will be based on CSU policy or the bargaining unit’s definition of red
circle status.
6. Accept the Unit value.
This number is used to separate documents, such as paychecks, produced by the SCO PIMS
System.
7. Accept the Primary Fund Source.
This value should reflect the primary funding source.
8. Click the Compensation tab at the top of this page.
9.
The Compensation page displays.
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CSU Job Page Screen Shot
FIELDS (required **)
Probation Code**
Prob End
Anniversary Code**
Anniversary Month/Year
Appt End Date
Pay End Date
Retirement Code
Red Circle Date, if
applicable
Legal Reference, if
applicable
FIELDS (populated)
Effective Date
Effective Sequence
Payroll Status
Run Date
Unit
Primary Fund
ADDITIONAL LINKS
Employment Data link
Benefits Program
Participation link
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CSU Job Page Fields Defined
Field
Effective Date
Effective Sequence
Payroll Status
Run Date
Probation Code
Prob End
System
Display
System
Display
System
Populated
System
Populated
Definition
The date the Action is effective. By default, this is the date when
the Action was entered, but it can be overridden.
This definition is maintained by California State University System,
Office of the Chancellor.
Identifies the order in which actions are processed when multiple
actions are effective for an employee (within same Employee
Record) on the same date. Retroactive Action/Reasons can be
inserted before an Action with the same effective date.
This definition is maintained by California State University System,
Office of the Chancellor.
This indicates the employee’s payroll status. See Payroll Status
Valid Value Table. CSUSB’s Business Process is for Payroll to
set the Payroll Status to ‘Pay Ready.’
This definition is maintained by California State University System,
Office of the Chancellor.
The Run Date will populate.
Required
This definition is maintained by California State University System,
Office of the Chancellor.
Identifies the employee’s probationary status. This field is used in
conjunction with Probation End Date. See Probation Code Valid
Value Table.
Conditional
This definition is maintained by California State University System,
Office of the Chancellor.
The date that the employee’s probationary period ends or the date
permanency was attained. The date reflects the Close of
Business.
This definition is maintained by California State University System,
Office of the Chancellor.
Anniversary Code
Required
In addition, this field is required if an employee is on probation.
Indicates whether the employee is eligible to receive a Special InGrade Salary Adjustment (SISA) or Service-Based Salary Increase
(SSI). See Anniversary Code Valid Value Table.
This definition is maintained by California State University System,
Office of the Chancellor.
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Field
Anniversary
Month/Year
Conditional
Definition
This is the pay period in which an employee will be eligible to
receive a Special In-Grade Salary Increase (SISI) or a Service
Based Salary Increase (SSI).
This definition is maintained by California State University System,
Office of the Chancellor.
Appt End Date
Required
for Temp
Appt
In addition, if the anniversary code that was entered for the
employee was ‘Eligible’, then the Anniversary Month/Year fields will
ungray and the employee’s anniversary month and year can be
entered.
The date that a temporary appointment expires and is reflected as
the Close of Business. Appointment End Date is used to determine
benefits eligibility and must not be used to indicate the ending date
of pay.
This definition is maintained by California State University System,
Office of the Chancellor.
Pay End Date
Retirement Code
Required
for Temp
Appt
Conditional
In addition, the appointment end date is used for temporary rather
than full-time appointments. CSU currently does not use this field
for this procedure.
Indicates the last pay date for the employee.
This definition is maintained by California State University System,
Office of the Chancellor.
In addition, this field is used for employees that have an ending
date to their appointment. CSU currently does not use this field for
this procedure.
CSUSB’s business process is to select 20.
Identifies the employee’s retirement system status. See Retirement
Code Valid Value Table.
Red Circle Date
Conditional
This definition is maintained by California State University System,
Office of the Chancellor.
The Red Circle Date will be based on CSU policy or the bargaining
unit’s definition of red circle status.
Note that it is possible for an employee to be above the maximum
salary grade and not be red-circle.
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Field
Legal Reference
Unit
Primary Fund
Conditional
System
Populated
System
Populated
Definition
This item is used by the retirement system and the Chancellor’s
Office for reporting purposes. It is an alpha/numeric code citing a
specific reference in the law under which a retired CalPERS or
STRS annuitant may be employed by the CSU without
reinstatement from retirement status or loss of retirement benefits.
See Legal Reference Valid Value Table.
This definition is maintained by California State University System,
Office of the Chancellor.
This field is populated from the position number.
This field is populated from the position number. The value
entered in this field should reflect the primary funding source that
will pay for ongoing or one time costs of performance or merit
compensation increases. See Primary Fund Valid Value Table.
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CSU Job Page Valid Value Tables
Payroll Status Valid Value Table
These values are maintained and updated by the California State University System, Office of the
Chancellor See http://www.calstate.edu/hrpims/awppm/fields/payroll_status_values.htm for valid values.
Probation Code Valid Value Table
These values are maintained and updated by the California State University System, Office of the
Chancellor. See http://www.calstate.edu/hrpims/awppm/fields/probation_code_values.htm for valid
values.
Anniversary Code Valid Value Table
These values are maintained and updated by the California State University System, Office of the
Chancellor. See http://www.calstate.edu/hrpims/awppm/fields/anniversary_code_values.htm for valid
values.
Retirement Code Valid Value Table
These values are maintained and updated by the California State University System, Office of the
Chancellor. See http://www.calstate.edu/hrpims/awppm/fields/retirement_code_values.htm for valid
values.
Legal Reference Valid Value Table
These values are maintained and updated by the California State University System, Office of the
Chancellor. See http://www.calstate.edu/hrpims/awppm/fields/legal_reference_code_values.htm for valid
values.
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Compensation Page Steps
Use this page to enter information about the employee's salary administration plan and compensation.
1. Enter the Rate Code and Comp Rate in the Pay Components group box at the bottom of the
page.
The Currency and Frequency fields will default based on the Comp Rate, as well as the
Compensation Rate and Pay Rates at the top of the page.
The Comp(ensation) Rate should be entered according to the Frequency of pay, such as
Hourly, Monthly, or Annual. This value relates only to the Comp Rate and does not reflect the pay
calendar period.
2. Verify the Compensation Frequency and display-only Compensation Rate at the top of the page.
The Compensation Frequency should be set to the value that was quoted to the
applicant/employee. This field is not related to the Pay Frequency (how often the employee
receives a paycheck).
3. Verify the Hourly Rate, Daily Rate, Monthly Rate, and Annual Rate.
The Hourly Rate, Daily Rate, Monthly Rate, and Annual Rate are calculated based on the
employee’s FTE, compensation frequency, compensation rate, standard hours, and pay months
per year entered for the employee.
4. Click the Employment Data link at the bottom of this page.
5.
The Employment Information page displays.
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Compensation Page Screen Shot
FIELDS (required **)
Compensation
Frequency
Rate Code**
Seq**
Comp Rate**
FIELDS (populated)
Effective Date
Effective Sequence
Job Indicator
Action/Reason
Compensation Rate
Change Amount
Change Percent
Compa-Ratio
Hourly Rate
Daily Rate
Monthly Rate
Annual Rate
Currency
Frequency
ADDITIONAL LINKS
Details link
Employment Data link
Benefits Program
Participation link
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Compensation Page Fields Defined
Field
Effective Date
Effective Sequence
Job Indicator
Action/Reason
Compensation
Rate
Compensation
Frequency
System
Display
System
Display
System
Display
System
Display
System
Display
System
Populated
Change Amount
Not Used for
this
Procedure
Change Percent
Not Used for
this
Procedure
Compa-Ratio
System
Display
Definition
The date the Action is effective. By default, this is the date when
the Action was entered, but it can be overridden.
This definition is maintained by California State University System,
Office of the Chancellor.
Identifies the order in which actions are processed when multiple
actions are effective for an employee (within same Employee
Record) on the same date.
This definition is maintained by California State University System,
Office of the Chancellor.
CSUSB’s Business Process is to select Not Applicable.
The Action defines the category of personnel transaction being
processed for an employee. The Reason further distinguishes the
Action category.
This definition is maintained by California State University System,
Office of the Chancellor.
This reflects the actual salary the employee is paid for the position.
The Compensation Rate amount is generated based on the Base
Rate, Compensation Frequency and FTE.
This definition is maintained by California State University System,
Office of the Chancellor.
Identifies the basis for computing an employee's Compensation
Rate. Compensation is expressed as either a monthly, hourly rate
or contract rate. This field is not related to the pay frequency (how
often the employee receives a paycheck).
This definition is maintained by California State University System,
Office of the Chancellor.
This field displays the amount of change in compensation for the
pay component based on the frequency. This field is used when
changing pay by a set amount. CSU currently does not use this
field for this procedure.
This field displays the percent or change in compensation for the
pay component based on the frequency. This field is used when
changing pay by a set percentage. CSU currently does not use this
field for this procedure.
This field displays the ratio the employee is paid in relation to the
midpoint range for their salary grade, which is based on the
employee’s Job Code.
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Field
Hourly Rate
System
Display
Daily Rate
System
Display
Monthly Rate
System
Display
Annual Rate
System
Display
Rate Code
Required
Seq
System
Populated
Required
Comp Rate
Currency
System
Populated
Frequency
System
Populated
Definition
This field is calculated based on the FTE (when FTE is applied),
compensation frequency, compensation rate, standard hours, and
pay months per year entered for the employee.
This field contains the daily pay rate for the employee and is for
display purposes only. This field is calculated based on the FTE,
compensation frequency, compensation rate, standard hours, and
pay months per year entered for the employee.
This field is calculated based on the FTE (when FTE is applied),
compensation frequency, compensation rate, standard hours, and
pay months per year entered for the employee.
This field is calculated based on the FTE (when FTE is applied),
compensation frequency, compensation rate, standard hours and
pay months per year entered for the employee.
This value in this field determines default values as well as which
data entry fields are available on the pay component row. Default
values include the compensation frequency and currency. Data
entry fields are determined by the rate code definition. Rate codes,
also called Compensation Rate Codes, are defined as either Flat
Amount, Hourly Rate, Hourly Rate + Flat Amount, Percent or
Points. For example, if a rate code is selected that is defined on the
Comp Rate Code Table as Percent, the Comp Rate field grays and
the Percent field becomes available for entry. See Rate Code Valid
Value Table.
This field contains the sequence number.
The Comp Rate field allows you to record the rate of compensation
for this pay row according to the associated compensation
frequency. This field is available if the selected rate code is defined
as Flat Amount, Hourly Rate, or Hourly Rate + Flat Amount. The
value entered here, multiplied by the annualization factor and the
FTE, determine the total annual pay for the pay component row.
This field contains the type of currency used. If the currency
format is US dollars, USD will be selected or displayed. This value
defaults based on the Rate Code selected.
This field contains the frequency or time period on which the
compensation is based. This value defaults based on the Rate Code
selected. See Compensation Frequency Valid Value Table.
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Compensation Page Valid Value Tables
Compensation Frequency Valid Value Table
These values are maintained and updated by the California State University System, Office of the
Chancellor. See http://www.calstate.edu/hrpims/awppm/fields/compensation_frequency_values.htm for
valid values.
Rate Code Valid Value Table
Rate Code
CSUHRL
CSUMTH
DLYRTE
EXTWTU
HRLENR
HRLRTE
LMPSUM
PMTDUE
UNITS
Description
CSU Hourly Rate of Pay
CSU Monthly Rate of Pay
CSU Immediate Pay, Daily Rate
CSU Course Unit Base On Enrlmt
Hourly Rate Base On Enrollment
CSU Immediate Pay Hourly Rate
CSU Immediate Pay, Lump Sum
CSU Immediate Pay Total Pmt
Immediate Pay-Number of Units
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Employment Information Page Steps
Use this page to view the business title for the rehire.
1. Accept the default of Home for the Home/Host field.
2. Accept the default Business Title.
3. Click the Employment Dates tab at the top of this page.
4.
The Employment Dates page displays.
Additional Links
5. Click the Time Reporter Data link.
6.
The Time Reporter Data page displays.
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Employment Information Page Screen Shot
FIELDS (required **)
None
FIELDS (populated)
Home/Host**
Business Title
ADDITIONAL LINKS
Time Reporter Data link
Job Data link
Benefits Program
Participation link
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Employment Information Page Fields Defined
Field
Home/Host
Business Title
System
Populated
System
Populated
Definition
The defined use of this field is specific to each campus. This field
defaults to Home and can be updated based on campus business
process.
The employee’s business title populates from the selected position.
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Employment Information Page Links
Time Reporter Data Page Steps
Use this page to enroll employees in Time and Labor.
1. Enter the Effective Date.
The Effective Date represents the enrollment date.
2. Accept the default of Active for Time Reporter Status.
Time reporting status must always remain at active status.
3. Enter a Workgroup
4. Enter a Taskgroup of CSU.
5. Select a Task Profile ID of CSU.
6. Click.
7.
.
The Employment Information page displays.
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Time Reporter Data Page Screen Shot
FIELDS (required **)
Effective Date**
Time Reporter Status**
Workgroup**
Taskgroup**
Task Profile ID
FIELDS (populated)
None
ADDITIONAL LINKS
None
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Time Reporter Data Page Fields Defined
Field
Effective Date
System
Populated
Time Reporter
Status
Workgroup
System
Populated
Conditional
Taskgroup
Required
Task Profile ID
Campus
Optional
Definition
This field represents the enrollment date. It must be equal to or
prior to the Payable Time Start Date. The default is the system
date.
This field must remain active status. Validate the Time
Reporter Status has not been inactivated.
Use this field to select the employee’s workgroup. The workgroup
assigns the rule program, schedules, rounding rules, compensatory
plan, and other information used in Time Administration. It is
recommended to change the employee’s workgroup only on the
start date of a new appointment. If work group changes from
previous appointment, select the new work group. See Workgroup
Valid Value Table.
Use this field to select the employee’s taskgroup. The taskgroup
assigns the time reporting templates, task templates, task profiles,
and other information used in Time Administration.
This field allows you to select a Task Profile ID if it needs to be
different than the Task Profile ID associated with the employee’s
taskgroup. Task profiles define the tasks to which a person's
reported time will be allocated automatically if task information is
not specified.
Time Reporter Data Page Valid Value Tables
Workgroup Valid Value Table
Workgroup
HRLY ADMIN
HRLY CSEA
HRLY R01
HRLY R03
HRLY R04
HRLY R06
HRLY R08
NDI/IDL
SAL ADMIN
SAL CSEA
SAL R01
SAL R03
SAL RO4
SAL R06
SAL R08
Description
Hourly Admin
Hourly CSEA
Hourly Physicians
Hourly Faculty
Hourly Academic Professionals
Hourly Skilled Crafts/trades
Hourly University Police
NDI/IDL/TD
Salaried ADMIN
Salaried CSEA
Salaried Physicians
Salaried Faculty
Salaried Acad Professionals
Salaried Skills Crafts/Trades
Salaried University Police
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Employment Dates Page Steps
Use this page to view current dates associated with an employee's job record.
When the rehire is saved, the Terminate Date and Last Date Worked fields will blank out and the
Rehire Date will populate with the effective date of the rehire.
1. Click the Benefits Program Participation link at the bottom of this page.
2.
The Benefit Program Participation page displays.
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Employment Dates Page Screen Shot
FIELDS (required **)
None
FIELDS (populated)
Hire Date
Rehire Date
ADDITIONAL LINKS
Job Data link
Benefits Program
Participation link
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Employment Dates Page Fields Defined
Field
Hire Date
Rehire Date
System
Display
System
Display
Definition
The system displays the employee Hire date after you complete
and save the component. This date will be the same as the
effective date of the Hire action and cannot be changed.
Subsequent actions against the employee will not change the Hire
Date. If an employee is hired into a concurrent job, the other job
will have a new Hire Date.
This field contains the date when the employee was rehired. This
date coincides with the Effective Date of the 'Rehire' Action code
on the Work Location page. In addition, the Rehire Date is also
displayed on the Employment Data page.
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Benefit Program Participation Page Steps
Use this page to associate the employee with a benefit program. Benefit programs are predefined with
plan types (medical, dental, life, savings, etc.) and providers (Aetna, Blue Cross Blue Shield). Associating
an employee with a benefit program allows them to enroll in any plan in the program.
This page is effective dated.
1. Accept the Benefit Record Number (0).
The Benefit Record Number is used to group jobs for benefit purposes.
2. Click
to insert a new effective-dated row in the Benefit Program Participation group box
3. Enter the Effective Date.
The Effective Date does not default in this case, so you must enter it manually.
4. Select the appropriate Benefit Program.
This field does not default. It is up to each campus to decide their business process for
selecting the benefit program and participation date.
5. Click
.
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Benefit Program Participation Page Screen Shot
FIELDS (required **)
Effective Date**
Benefit Program**
FIELDS (populated)
Benefit Record Number
Effective Date
Effective Sequence
Action/Reason
Benefits Employee
Status
ADDITIONAL LINKS
Job Data link
Employment Data link
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Benefit Program Participation Page Fields Defined
Field
Benefit Record
Number
System
Populated
Effective Date
System
Display
Effective Sequence
System
Display
Action/Reason
System
Display
Benefits Employee
Status
Effective Date
System
Display
Required
Benefit Program
Required
Definition
If an employee has multiple jobs, this field indicates the Employee
Record Number on the job that will drive the benefit premium
calculations.
This definition is maintained by California State University System,
Office of the Chancellor.
This field contains the date when the information becomes or
became effective. Effective dated information allows history and
future dated information to be entered and tracked.
This field contains the Effective Sequence number. It tracks
multiple transactions, which occur on the same day in an employee
job record. If there is more than one action occurring on the same
day, increase the effective sequence by 1.
This definition is maintained by California State University System,
Office of the Chancellor.
The Action defines the category of personnel transaction being
processed for an employee. The Reason further distinguishes the
Action category.
This definition is maintained by California State University System,
Office of the Chancellor.
This field contains the employee's status as it relates to benefits
eligibility.
This field contains the date when the information becomes or
became effective. Effective dated information allows history and
future dated information to be entered and tracked.
The Benefit Program for the employee. See Benefit Program Valid
Value Table.
This definition is maintained by California State University System,
Office of the Chancellor.
In addition, it is at the discretion of each campus as to who records
the Benefit Program.
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Benefit Program Participation Page Valid Value Tables
Benefit Program Valid Value Table
These values are maintained and updated by the California State University System, Office of the
Chancellor. See http://www.calstate.edu/hrpims/awppm/fields/benefit_program_values.htm for valid
values.
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Continue the Staff/MPP Rehire process
Refer to the following business process guides.
1. Education
*Required for all rehires.
2. Emergency Contact, if applicable.
* Only required if changes occur.
3. Visa, if applicable.
* Only required for non-citizens.
4. Professional License, if applicable.
* Only required for specified job codes. Refer to PIMS Manual for valid
list. http://www.calstate.edu/hrpims/pims/ - Item 560- Professional
License. Click the Appendix Link.
5. Disability, if applicable.
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