Western Student Handbook and Timetable
Table of Contents
Step by Step Instructions ...............................................2
Activating and Checking your Western Email .....................3
The most up-to-date version of the
Academic Calendar and Timetable
can be accessed at
www.westerncalendar.uwo.ca
Changing your Address ...................................................3
Viewing your Academic Record ........................................4
Finding Out your Web Registration Appointment Date .........4
Creating your Conflict-Free Timetable ...............................5
Course Residency Requirements .......................................5
Continuing Studies at Western.........................................7
CONTACT INFORMATION
Student Central, Room 1120,
Western Student Services Building
General Inquiries 519-661-2100
FAX: 519-850-2590 • Website:
www.registrar.uwo.ca
Diploma and Certificate Programs ....................................7
Web Registration and Web Registration Hours .................10
Web Registration Instructions ..................................10
Accessing Student Center Instructions .......................10
Registering for Courses ...........................................10
Student Financial Services.............................................12
Tuition Fees ..........................................................11
Payment Options (including out-of-country payment) ..12
Government Assistance Programs (OSAP) ...................13
Bursaries .............................................................13
Work Study............................................................13
Withdrawals/Refunds ..............................................15
Cancellation Fees ...................................................15
Add/Drop in September ................................................17
Academic Records
519-661-2100
Admissions – Undergraduate
519-661-2100
welcome.uwo.ca
Centre For New Students
519-661-3898
www.registrar.uwo.ca/cfns
Distance Studies
519-661-2100
www.registrar.uwo.ca/distance
Student Financial Services
519-661-2100
Graduate Studies
519-661-2102
grad.uwo.ca
Distance Studies..........................................................22
Student Information Services.........................................23
Student Services ..........................................................24
Academic Counselling...................................................27
Affiliated University College Registration Information .......28
First Year New Admits ..................................................31
Timetable Information..................................................33
Student Handbook and Timetable 2009-10 • The University of Western Ontario ___________________________________________________________
1
Step by Step Registration Instructions _______________________________________________________________________________
STEP 1:
Check your WESTERN EMAIL ACCOUNT. p. 3
STEP 2:
View your ACADEMIC RECORD. p. 4
STEP 3:
Find out your APPOINTMENT DATE. p. 4
STEP 4:
Create a CONFLICT FREE TIMETABLE. pp. 5-9
STEP 5:
REGISTER FOR COURSES. p. 10
STEP 6:
PAY YOUR FEES. pp. 11-16
STEP 7:
Extended Web Registration and
ADD & DROP Courses in September. pp. 17-21
STEP 8:
Check out all of the OTHER INFORMATION:
Important Academic Information ....................... 21
Distance Studies ................................................. 22
Student Services ............................................ 24-27
Affiliated University College Students ........... 28-30
2
___________________________________________________ Student Handbook and Timetable 2009-10 • The University of Western Ontario
Step 1: Check your Western Email Account
STUDENT ADDRESS CHANGES
All students must change their address so
that it is up-to-date for all Registrar mailings. Not changing your address is not a
valid reason for missing any deadlines
EMAIL IS THE PRIMARY
MODE OF COMMUNICATION
WITH STUDENTS
Your Student Number, PIN and Password are important
in many registration and academic processes. Please
keep these numbers confidential.
You must be connected! All Western students are assigned
a computer account, which will be used for:
■
Receiving emails from the Office of the
Registrar, Faculties and Departments and
other areas of the University about
Important Dates, Deadlines & Procedures,
and Fees Information & Due-Dates
■
Accessing the library system
■
Registering for courses
Go to studentservices.uwo.ca and log
in to Student Services
■
If you do not have access to the web,
you can phone the Helpline at 519-6612100 to change your address
■
COMPUTER SECURITY: BEST
PRACTICES
■
■
■
■
To activate your computer account:
■
Obtain your PIN from Western’s Student
Services website at
studentservices.uwo.ca
You will require your Student Number, Social
Insurance Number or Ontario University
Application Centre (OUAC) Number, and Birth
Date to obtain your PIN
■
Obtain your Western username and password
from the Information Technology Services
(ITS) website at
www.uwo.ca/its/activateAccount.html
■
■
Keep Antivirus software updated, see
security.uwo.ca/antivirus
Use strong passwords, see
security.uwo.ca/mainpass.html
Microsoft security update, see
www.microsoft.com/security/
Never, ever walk away without logging
off or shutting down your computer!
Disable File and Print sharing in
Control Panels, Network properties
Be wary of what you see or hear in
Chat Rooms and Instant Messaging
For more information, see
security.uwo.ca
COLLECTION, USE AND DISCLOSURE OF
PERSONAL INFORMATION
The University of Western Ontario collects personal information
under the authority of the University of Western Ontario Act,
1982, as amended. To view the complete Personal Information
Collection Notice visit the online Academic Calendar at
www.westerncalendar.uwo.ca
Student Handbook and Timetable 2009-10 • The University of Western Ontario __________________________________________________________
3
Step 2 and 3: Viewing your Academic Record and Appointment Date___________________________________________
STEP 2:
VIEWING YOUR ACADEMIC
RECORD
Checking your Academic Record will allow
you to:
A. Plan what you need to take in order to complete your requirements for your upcoming
academic year.
B. See what prerequisites you have that will
enable you to be eligible to take the courses
you select.
C. Check your grades and grade report comments.
STEP 3:
FINDING OUT YOUR
APPOINTMENT DATE
Login using your student number and
PIN or Western User ID and password at
studentservices.uwo.ca and follow the
“My Possibilities” link to find out your
earliest web registration date.
Course selection dates are grouped by year in the following sequence.
First
You can check your Academic Record online. Go to
student.uwo.ca, and log in to Student Center.
Year 4 Students
(for example, students in Yr 4 of an
Honors Specialization Degree)
Second
Year 3 Students
There you can view your Academic Record,
your latest grades and grade report comments.
Third
Year 2 Students
NOTE: Degree Services can also help you in planning
your timetable.
Visit: www.registrar.uwo.ca/InfoServices/
DegreeServices.cfm to learn more.
NOTE: Year 1 Students are not competing for the
same courses as senior students, therefore they
may select courses at any time during the enrolment period after they have received Academic
Counselling during Summer Academic Orientation.
Student Number
WORKLOAD
If you attended Western prior to 1999, your sevendigit student number is prefixed with two 00’s; otherwise, the prefix is 25.
How many courses may I take?
Student PIN
Fall/Winter session
Students enrolled in 3.5 courses or more in F/W
session are considered full time; Students
enrolled in fewer than 3.5 in any term are considered part time. Some
Faculties/Departments/Programs may allow or
require more courses to be taken.
To obtain your PIN you can go to the Student
Services website at: studentservices.uwo.ca
or contact the Helpline at 519-661-2100.
Distance Studies
Fall/Winter:
4
2.0 courses
__________________________________________________ Student Handbook and Timetable 2009-10 • The University of Western Ontario
Step 4: Information for Creating your Conflict Free Timetable
STEP 4: ENROL IN COURSES WHICH CREATE A CONFLICT-FREE TIMETABLE
Complete the Timetable Planner using this Timetable Information and the Timetable Listing. Write
down the following information in the appropriate day and time slots:
A. The Subject and Course Number
B. The 4- or 5-digit Class Number for each class, lab, tutorial, and/or exam centre (Distance Studies
courses).
Follow the above steps for each course you wish to take.
Restricted or Prioritized Courses
When you select your course(s), consult the Notes section of each course in the Timetable. If constraints (i.e. priorities or
restrictions) have been set, they will be described in this area.
Course Load: The maximum load for most programs/modules is 5.0 courses per year (with no more than 5 courses in each term).
Ensure that you select alternative courses, in case you cannot enrol for your first choice because it is already full. If you are
unable to register in a course because it is full, please note that enrolment numbers may change due to students adding and
dropping courses. Please check the online timetable periodically to see if space has become available.
Course Restrictions
Course Locations Restrictions
Course Residency Requirements
The following notes appear most frequently:
“Priority” - Students in specific degrees and
programs/modules have the first opportunity to register
in these courses. If you are not in those degrees and
programs/modules, you cannot select those courses
until July 23, 2009 for most courses, unless otherwise
identified in the Notes of each course in the Timetable.
If you are a Main Campus student:
■
you may take up to 1.0 course per year at an
Affiliated University College, provided that the
course is not offered at Main Campus. Courses
are subject to restrictions and may require
approval prior to enrollment. Students must
have permission from their Faculty to exceed
1.0 course at an Affiliated University College.
■
and are registered in a program/module offered
solely at an Affiliated University College, you
may take any courses required for that program/module at the Affiliated University
College.
■
and are part-time taking only one course, that
course must be taken at main campus.
Exceptions may be granted by special permission if the desired course is only offered at an
Affiliated University College or scheduling on
main campus would make it impossible to select
any course during the Fall/Winter session.
Contact your Faculty to request permission.
“Restricted” - Only students in specific degrees, modules
and programs may register in these courses. These
restrictions will not be lifted during the June to
September Web registration period. If you want to take
the course(s), but are not enrolled in the restricted
degree, module and program for the course(s), you must
wait until the September paper Add/Drop period to try
to add the course.
Note: Some restricted courses never lift their restricted status.
“Permission” - Access to the course is restricted unless
students receive special permission from their home
Faculty. For example: “MAIN CAMPUS STUDENTS
REQUIRE HOME FACULTY PERMISSION.” Once permission has been granted, the student must contact the
helpline to enrol in the course. Call the Helpline at
519-661-2100, press 1 and 1.
Always check the online timetable for up-to-date course information.
Student Handbook and Timetable 2009-10 • The University of Western Ontario __________________________________________________________
5
6
10:00 - 11:00 pm
09:00 - 10:00 pm
08:00 - 09:00 pm
07:00 - 08:00 pm
06:30 - 07:30 pm
05:30 - 06:30 pm
04:30 - 05:30 pm
03:30 - 04:30 pm
02:30 - 03:30 pm
01:30 - 02:30 pm
12:30 - 01:30 pm
11:30 - 12:30 noon
10:30 - 11:30 am
09:30 - 10:30 am
08:30 - 09:30 am
TIME
Monday
Tuesday
Wednesday
Thursday
TIMETABLE PLANNER
Friday
Saturday
Timetable __________________________________________________________________________________________________________________
__________________________________________________ Student Handbook and Timetable 2009-10 • The University of Western Ontario
Affiliated University College and Continuing Studies Registration Information
Affiliated University College Course
Registration Information
BRESCIA UNIVERSITY COLLEGE, HURON UNIVERSITY
COLLEGE, KING’S UNIVERSITY COLLEGE
Included with your Registration Package is additional
information about alternative registration methods
available through the Registrar’s Office of your
University College. Any questions or concerns about
web registration should be directed first to the
Registrar’s Office of your College. Please review
payment instructions related to your specific
University College starting on page 28-30.
CONTINUING STUDIES AT WESTERN
Downtown Campus:
Telephone: 519-661-3658
240 Citi Plaza
Fax: 519-661-3799
(formerly Galleria London)
Email: cstudies@uwo.ca
355 Wellington St
Website: www.uwo.ca/cstudies London ON N6A 3N7
In addition to the following programs, Continuing
Studies at Western offers a wide variety of personal
and professional development courses. For more
details please contact Continuing Studies.
TROIS-PISTOLES FRENCH
IMMERSION SCHOOL
If coming to campus during the day is difficult for
you, you may make the request for special permission
by telephone, by mail, by email, or by fax to the academic counselling office in your Department or
College of Registration.
Campus Office: University College 219; Tel: 519-6613637; To register for this program or to obtain more
information please call, or visit us at
www.uwo.ca/cstudies/tp
See page 28-30 for more specific Affiliated
Information including the Residency Requirement.
In partnership with several Western faculties,
Continuing Studies administers several career-oriented programs which can be taken while you work on
your degree, or after graduation. These programs
receive full University accreditation, and many of
these courses are offered online.
To Web Register for courses
as an Affiliated University
College student or a
Continuing Studies student
please follow the instructions
for all students on page 10.
CERTIFICATE AND DIPLOMA PROGRAMS
Diploma Programs
• Accounting
• Arts Management
• Clinical Trials
Management
• Gallery & Art Museum
Practice
• Labour Relations
• Not-for-Profit Management
• Occupational Health and
Safety Management
• Pedorthics
• Public Relations
Certificate Programs
• Clinical Trials
Management
• Gallery & Art Museum
Practice
• Grief and Bereavement
Studies
• Labour Relations
• Not-for-Profit
Management
For application deadlines and program information
please visit us on the web or call 519-661-3658.
For Academic Counselling information:
519-661-3658
Student Handbook and Timetable 2009-10 • The University of Western Ontario __________________________________________________________
7
Step 4: Conflict Free Timetable ________________________________________________________________________________________
YOUR CONFLICT-FREE TIMETABLE
My Username is:
If you are unable to register in a course
because it is full, please note that enrollment
numbers may change due to students adding
and dropping courses. Please check periodically to see if space has become available.
My Password is:
My Term is:
My Career is:
Subject
Class/
Course Lecture
Number Section
Class Number for
Lecture Section
Laboratory
or Exam
or Clinical
or Seminar
Section
Class Number
for Laboratory
or Exam, Clinical
or Seminar
Tutorial
Section
Section
Class Number
for Tutorial
NOTES:
1)
Fill out this CONFLICT-FREE TIMETABLE BEFORE you log on to the Student Center at student.uwo.ca
2)
Check out the “how do I” web page for details on web registration. The web registration system has on-line help instructions available on all the pages for entry of this data by yourself.
3)
If you are taking a course by Distance Studies, you must select an Exam Centre (there are 6 centres). The Exam
Centre that you select will be the location that you write all of your scheduled Distance Studies examinations.
REMEMBER:
YOU MUST HAVE THE PREREQUISITES FOR THE COURSE(S) YOU SELECT and YOU MUST NOT EXCEED THE MAXIMUM WORKLOAD.
IF YOU DO NOT FOLLOW THESE GUIDELINES, YOU MAY BE DELETED FROM THE COURSES.
PLEASE CHECK THE ACADEMIC CALENDAR at www.westerncalendar.uwo.ca
8
___________________________________________________ Student Handbook and Timetable 2009-10 • The University of Western Ontario
Step 4: Conflict Free Timetable
Important
You are responsible for checking course
requisites prior to course selection and
adhering to restrictions. If you are unsure of the
requirements, please check the 2009 Academic
Calendar.
Prerequisite, antirequisite and corequisite
checking may be performed by the University
during or after you have made your selection.
Beginning and End Times
of Classes
Class lectures, laboratories, tutorials, clinicals and
seminars always finish 10 minutes before the end
times that appear in the Master Timetable.
For example, if the Timetable indicates that a class
begins at 8:30 am and ends at 9:30 am, the class
actually ends at 9:20 am.This gives you 10 minutes to
get to your next class, if it starts at 9:30 am.The 10minute interval between classes normally gives you
enough time to get to your next class.
Your course selection may be deleted without
warning if you do not have the requisites and
you do not have prior written special permission
waiving the requisites.
EXAMPLE OF A CONFLICT-FREE TIMETABLE
Subject
Example:
English
Class/
Course Lecture
Number Section
Class Number for
Lecture Section
1024E
3202
001
Laboratory
or Exam
or Clinical
or Seminar
Section
Class Number
for Laboratory
or Exam, Clinical
or Seminar
Tutorial
Section
Section
003
Class Number
for Tutorial
3204
Remember
You are responsible for selecting courses that meet
your degree and program requirements for
graduation.
Student Handbook and Timetable 2009-10 • The University of Western Ontario __________________________________________________________
9
Step 5: Registering for Courses ________________________________________________________________________________________
STEP 5: WEB REGISTRATION
ACCESSING STUDENT CENTER INSTRUCTIONS
#1: Obtain your PIN from Western’s Student Services website at studentservices.uwo.ca
• You will require your Western Student Number, Social Insurance Number or Ontario University Application Centre (OUAC)
Number, and Birth Date to obtain your PIN
#2: Obtain your Western username and password from the Information Technology Services (ITS) website at
www.uwo.ca/its/activateAccount.html
• You will require your Western Student Number and your PIN (obtained in #1) to obtain your Western username and password
#3: Access the Student Center at student.uwo.ca by entering your Western username and password obtained
in #2
• Remember to ensure that your computer cookies are enabled and your pop up box feature is set to allow pop ups from
student.uwo.ca
Password Tips
1. Don’t share your password with anyone
2. It’s best to memorize your password - if you must write your password down, keep the paper in a secret place
3. If you believe your password has been compromised, reset your password at: www.uwo.ca/its/resetPassword.html
student.uwo.ca
AFTER YOU SELECT YOUR COURSES
Making Changes
All students may use the Web Registration site (Student Center) up until the deadline listed on page 17. After that date, you must follow the Add/Drop instructions in this book.
ABOUT WEB REGISTRATION
Western students who have been admitted to the University and are in good academic standing can select courses on the website
starting on or after their scheduled appointment date and time.
Web Registration Hours*:
Monday to Sunday:
6:00 am - 12:00 am (midnight) *
*Hours are subject to change.
We strongly suggest that you access Web Registration at least 1 hour prior to the closing time in order to avoid the system shutting
down before you finish registering.
If you do not have access to the web or require hands-on assistance, computer labs are available across campus and in the
libraries.
Helpline Hours – 519-661-2100: Monday to Friday
Monday - Friday
9:00 am - 4:00 pm *
Please note that the Helpline will be closed:
July 1st (Canada Day); August 3rd (Civic Holiday);
and September 7th (Labour Day).
* Hours are subject to change.
10
__________________________________________________ Student Handbook and Timetable 2009-10 • The University of Western Ontario
Step 6: Paying your Fees
STEP 6: PAYING YOUR TUITION FEES
■
■
■
■
Check your account balance and tuition deadline at student.uwo.ca
Affiliated University College Students must follow their College’s directions starting on page 28.
View payment options at www.registrar.uwo.ca/FinancialServices/AccountBalance.cfm#payment.
Late payment charges will apply if payment of fees has not been received by the due date.
Students who have not paid their fees or arranged a deferment by September 1st, may be removed from their
courses.
External Sponsorships
■
Students whose fees will be paid by an external sponsor must provide proof of funding for each term to Western
Student Services Building before the tuition deadline to avoid late payment charges. Students are responsible
for payment of any fees or penalties not paid by the sponsor.
UNDERGRADUATE TUITION FEES
PLEASE visit the Registrar’s website at www.registrar.uwo.ca for the most up-to-date information.
Students who have any questions regarding fees should contact Student Financial Services, WSS, or call the Helpline at
519-661-2100.
* The Board of Governors reserves the right to amend tuition, compulsory ancillary fees, supplementary fees and other
charges, admission and tuition deposits, at any time.
Tuition Fees
2009-2010 full-time fees for many undergraduate programs
Books and Supplies
Personal and Living Expenses
This amount will vary according to your personal needs
Approximately $5,800
Approximately $1,500
Approximately $9,000 - $10,000
Tuition fees for international students are significantly higher. The University of Western Ontario gives no government
funding for International Students. Refer to www.registrar.uwo.ca/financialservices/fees.cfm for the most up-to-date
fee information.
CHECKING YOUR OSAP
To check the status of your OSAP loan, visit the OSAP website at osap.gov.on.ca
or visit studentservices.uwo.ca.
Students anticipating financial difficulties should contact Student Financial Services at 519-661-2100 for information about the Work Study program and other Bursaries for which you may be eligible.
Student Handbook and Timetable 2009-10 • The University of Western Ontario _________________________________________________________
11
Step 6: Paying your Fees ________________________________________________________________________________________________
STUDENT FINANCIAL SERVICES
Student Financial Services-Office of the Registrar
Western Student Services Building 1120;
The University of Western Ontario
London, Ontario N6A 3K7
Telephone: 519-661-2100;
Fax: 519-850-2394
Regular Hours (in-person)*:
Mon, Tues, Thurs, Fri 9:00 am - 4:00 pm;
Wednesday 10:00 am - 5:00 pm; www.registrar.uwo.ca
* Hours are subject to change - check www.registrar.uwo.ca
GENERAL INFORMATION
NOTE: The fees policies and information contained here are currently
under review. Please visit the Registrar’s website at
www.registrar.uwo.ca for the most up-to-date information.
It is the student's responsibility to be familiar with and understand
all the University regulations contained in the 2009 Academic
Calendar; to understand how adding and dropping a course or
courses, withdrawal, etc., affects a tuition fee account; and to
ensure that tuition fees are paid in full without any notice from the
University. Refer to the Student Financial Services section of the
2009 Academic Calendar for detailed information about tuition
fees, compulsory ancillary fees, supplementary fees and other
charges. You may also access this information on the Web at
www.registrar.uwo.ca.
Failure to pay outstanding tuition and other related fees will result
in academic and financial penalties. For more information, refer to
the ACADEMIC SANCTIONS, DEREGISTRATION and REINSTATEMENT
sections of the 2009 Academic Calendar.
A student's registration is dependent upon payment of fees
and academic eligibility.
Students are considered full-time if they register in 3.5 credits or
more and will pay full-time undergraduate fees. Students will pay
part-time undergraduate fees on a per course basis if they are registered in less than 3.5 credits during the Fall/Winter session.
Failure to complete the registration process during the designated
online registration period will result in a late registration fee.
Tax certificates (T2202A) for the tuition portion of fees will be
available on-line through the Student Services website at the end
of February each year. Watch the Registrar's Website (www.registrar.uwo.ca) for details. Income tax slips for scholarships, awards
and bursaries (T4A) will be mailed at the end of February to eligible students.
Course Cancellations
When courses are cancelled because a minimum enrollment quota has
not been met, the full tuition paid will be refunded to a student, if
applicable. Every attempt will be made to assist the student in finding
an alternative course of study. No interest is paid on refunded tuition.
TUITION FEE PAYMENT DEADLINES
Students can check their fee account balance on-line at
student.uwo.ca. A student who for any reason is unable to pay
fees by the due date must contact Student Financial Services 519661-2100, for a discussion of a possible deferment.
Failure to make payment in full by the due date on the statement
of account or arrange a deferment will result in a late payment
charge being assessed against your tuition account. For more information, refer to the ACADEMIC SANCTIONS, DEREGISTRATION and
REINSTATEMENT sections of the 2009 Academic Calendar.
PAYMENT OPTIONS
Payment may be made:
• by internet banking through major Canadian banks. Add
University of Western Ontario-Tuition to your list of bank payments. Your student number is your account for web payments.
• by cheque or money order payable to The University of
Western Ontario. Payment can be put in the drop box outside
of Room 1120, Western Student Services Building or mailed to
the University of Western Ontario, Student Financial Services,
Western Student Services Building, London, Ontario, N6A 3K7.
Please include your name and student number on all
cheques or money orders. Do not send cash in the mail.
Cheques must be received in our office by the due date.
• by wire transfer. If arranging payment from outside of Canada,
please visit www.registrar.uwo.ca for detailed instructions.
Students are encouraged to pay early and to use electronic forms of
payment where possible. The University is not responsible for mail
service. Payments received after the due date will be assessed a late
payment charge. When paying by webbanking or cheque allow
enough time for payment to reach the University by the due date.
Visit www.registrar.uwo.ca/FinancialServices/AccountBalance.cfm#payment for more details.
ACCOUNT BALANCE
Students can check their fee account balance online at
student.uwo.ca. You will need your Western Personal Computer
Account user ID and password to access this information.
ADDING A COURSE(S)
Part-time students adding course(s) can view their tuition payment
deadline and account balance by logging into student.uwo.ca. When
students add their first course, the tuition due date is set. If additional course(s) are added after the due date listed on the online
statement of account, the payment for these added course(s) are
due no later than 4 days from the date of adding the course(s) in
order to avoid a late payment charge.
Example - please note the due dates used here are examples only.
Refer to your online statement of account by logging onto
student.uwo.ca
12
_________________________________________________ Student Handbook and Timetable 2009-10 • The University of Western Ontario
Step 6: Paying your Fees
For example if a part-time student registers in their first course on
July 3 and the due date showing on their online statement of
account is August 15th, the student then adds another course on
August 16th the due date for the first course is still August 15th
and the second course will be due on August 20th to avoid late
payment charges.
Failure to receive payment in full by the due date or arrange a
deferment will result in financial and academic sanctions. For more
information, refer to the ACADEMIC SANCTIONS, DEREGISTRATION
and REINSTATEMENT sections of the 2009 Academic Calendar.
FINANCIAL AID INFORMATION
Caution: If you are thinking of dropping any courses, contact
Student Financial Services to see how this might affect your
financial assistance.
There is a special fund for students with disabilities and students
who have non-subsidized child care costs. Please visit our website
at www.registrar.uwo.ca for more information.
Scholarships
The National Scholarship is our most prestigious awards program
ranging in value from $22,000 to $33,000 over four years.
Interested students please visit our website
www.registrar.uwo.ca/FinancialServices/NationalScholarship.cf
m for more information. Application deadline: February 14th.
Western also offers entrance scholarships ranging in value from
$1,500 for one year to $10,000 over four years. No application is
required. The scholarships are automatically applied to second
term tuition fees.
Bursaries
Bursaries are non-repayable grants awarded on the basis of financial need. Students must be Canadian citizens or permanent residents to be eligible for bursary assistance. Limited financial assistance is available to International students. Please visit
www.sdc.uwo.ca/int/services/index.html?finaid
The Application for Fall/Winter 2009-2010 is available on the
Student Financial Services website prior to August 2009.
The Application Deadline for privately funded bursaries is
October 31, 2009. This deadline may be subject to change.
Check the Registrar’s website for more information.
Work Study
Looking for a part-time job? If you are an upper-year student,
consider working part-time on campus during the school year. The
Work Study program is a need-based program designed to assist
students in meeting their financial need as well as providing
employment opportunities that will enrich and enhance their education experience at Western.
Applications are available on the Student Financial Services website prior to August 2009 for Fall/Winter 2009-2010. Apply Early!
OSAP/Government Loans
Course Load Requirement
To be eligible for the Ontario Student Assistance Program (OSAP),
students must maintain a minimum course load of 60% in each
term. Students with a permanent disability must maintain a
minimum of a 40% course load in each term. Any change in course
load may result in a re-assessment of your loans. Students taking
less than a 60% course load in each term should apply for a PartTime Canada Student Loan, a Canada Study Grant for High Need
Part-Time students or an Ontario Special Bursary.
OSAP Application Deadlines
If you have applied for OSAP, have submitted all necessary
documentation by June 30, and your entitlement in September is
enough to cover your first term fees, your tuition owing will
automatically be deferred. It will not be necessary for you to
return your statement of account to Student Financial Services.
You must pick up your OSAP/Government student Loan at the start
of the session and take it to the NSLSC/Postal Outlet to complete
payment of your fees. Loans must be picked up promptly to avoid
a late payment charge.
However, if you applied for OSAP after June 30, and have not
received confirmation of your loans you are responsible for paying
the first installment by August 1, 2009 (Year 1), August 15, 2009
(Upper Years).
If Student Financial Services receives your application by October
15th, your OSAP application will be assessed for the entire 20092010 study period and you may receive loan assistance for the
entire period.
If your application is received after October 15th and no later than
90 days before the end of your study period (January 30, 2010),
your financial need will be assessed from the date your application
was received to the end of your 2009-2010 studies, and you may
receive assistance for that period.
If your application is received less than 90 days before the end of
your 2009-2010 study period, you will not be considered for OSAP
assistance.
The amount of fees owing will be recorded on your loan document
when you pick it up in September. This assignment of tuition
informs the National Student Loan Service Centre (NSLSC) of the
amount of money that should be directed to Western. If Western
does not receive these funds from the NSLSC, you are responsible
for all outstanding tuition.
If for any reason you receive notification that OSAP has been
denied, you must pay your tuition fees by the due date.
You must pay the first instalment or full tuition fees by the due
date on your statement of account or a late payment charge will
be assessed. Other academic sanctions, such as your course
registration being deleted, or sealing of your academic record, will
be assessed against students who have not paid their fees or
arranged for a deferment by September 1st.
You may pay your tuition fees in full, or pay a first instalment of
70% of full tuition fees. The final 30% instalment will be due in
early January 2010.
If any portion of tuition fees is still owing after September 30th, 2009
Student Handbook and Timetable 2009-10 • The University of Western Ontario _________________________________________________________
13
Step 6: Paying your Fees ________________________________________________________________________________________________
a deferred payment charge will be assessed. The charge for full-time
students is $52.00; part-time students pay $10.00 per full course.
If you have previously been deregistered by Western, you must pay
the total tuition balance in full by the due date, by certified
cheque, money order, or debit card payment.
Receiving Your Loan Document
Your first loan document will consist of 60% of your OSAP
entitlement, which is available in September.
The other 40% will be available in January.
An assignment for the first instalment of your tuition fees will be
recorded on your September entitlement and will appear in the
middle of your loan document above your signature.
If your September entitlement is not enough to cover the first
instalment of tuition fees, the full loan document will be assigned.
Students who do not pay the full amount of tuition by September
30th, 2009 will be assessed a $50 deferment charge.
The assignment directs the National Student Loan Service Centre
(NSLSC) to forward the assigned funds to the University for
payment of your tuition fees. Any balance of your loan will be
deposited into your personal bank account. If the NSLSC does not
forward the assigned funds to the University you are immediately
responsible for all outstanding tuition.
You must complete the Confirmation of Enrolment attached to
your loan and return it to Student Financial Services
immediately in order to receive your second loan installment in
January.
Picking Up Your Loan Documents
For dates and locations of loan distribution please refer - in August
- to the Student Financial Services website at
www.registrar.uwo.ca.
The Ministry of Training, Colleges and Universities requires that
you must show your Social Insurance Card plus one of the
following: Passport, Provincial Health Card with photo, Permanent
Residency or Citizenship card, Age of Majority Card, or Driver’s
License, when picking up your government student loans.
If you have lost your Social Insurance Card, you must apply for a
replacement card through your Canada Employment Centre. You
will be required to take in your Birth Certificate to the Canada
Employment Centre and pay the appropriate fee. You will then be
asked to provide proof of application when picking up your loan
and government issued documents.
Confirming Your Enrolment
I Will Not Attend Western During The 2009-2010 Academic Year, But
I Have Been Assessed an OSAP Entitlement. Do I Need To Notify The
University?
Yes! You are considered to be a registered student. If you wish to
cancel your registration after web registration closes on August 8
and before September 12, 2009, you must do so in writing to
Student Financial Services, WSS. If you wish to cancel your registration after classes begin, you must submit a request in writing to
the Dean or Academic Counselling office of your Faculty.
will be charged tuition fees and will remain registered in all courses until Western has been notified. Academic and financial penalties will be assessed in accordance with Western’s pro-rated refund
schedule and add/drop deadlines if notification is received after
August 8, 2009.
If you have decided not to attend Western and/or have withdrawn
from your program, or if you choose not to cash the loan(s), you
must return all documents to Student Financial Services immediately and close your OSAP account at Western to receive funding
from another institution.
Knowingly cashing a loan to which you are not entitled, either
because you will not attend or because you have withdrawn from
the program, may result in loss of access to future government
loans by the Ministry of Training, Colleges and Universities.
If An Assignment For The First Instalment Of Tuition Fees Is
Recorded On My Loan Document, But I Want To Pay Full Tuition
Fees, Can The Assigned Amount Be Changed?
If you wish to avoid paying the $52.00 deferment charge and pay
full tuition fees, you must have the amount changed on your loan.
You must have this change made by a Student Financial Services
representative before you negotiate your loan with the NSLSC.
Do not alter your loan document in any way; the NSLSC/postal
outlets are directed to refuse any loan document if the assignment
has been adjusted. Take the loan documents to Student
Information Services, Western Student Services Building.
Any outstanding tuition fees or emergency loans have been
recorded on your loan and will be paid to the University when you
negotiate with the NSLSC. Although every attempt has been made
to collect all outstanding payments, you must ensure that there
are no debts to the University.
Second-term Loan Release
If you have an outstanding balance on your tuition account, an
assignment for these fees will be taken from your loan.
The assigned amount appears in the middle of the loan document
above your signature. It is your responsibility to submit the loan
document to the NSLSC/postal outlet promptly. Any assigned fees
will be disbursed by the NSLSC to Student Financial Services.
Do not alter your loan document in any way; the NSLSC/Postal
Outlets are directed to refuse any loan document if the assignment
has been adjusted. Verify that the amount of the assignment is
sufficient to cover the full amount of outstanding fees and contingency loans due. You are responsible to meet the fee payment
deadline for any shortfall. Retain the student copy of your loan
document for future reference.
Overpayments
Students whose OSAP awards are reassessed during the academic
year (e.g., as a result of an increase in a student’s resources, an
early withdrawal from full-time studies, a reduction in course load,
or a mathematical error in the original assessment, etc.), will be
deemed to be in an overpayment situation. Students who have
been assessed with an overpayment on two or more OSAP files will
be restricted from future government funding for their education
until the second and any subsequent overaward is repaid.
If you do not inform Western of your decision not to attend, you
14
__________________________________________________ Student Handbook and Timetable 2009-10 • The University of Western Ontario
Step 6: Paying your Fees
Requesting an OSAP Review
You may request that your initial OSAP application be reconsidered
if you think that something was missed or if your circumstances
have changed since you applied for a loan. When you provide the
necessary details, Student Financial Services may review your
application if:
■
the information you originally provided was incorrect or has
changed,
■
you think that a mistake has been made in the application
assessment criteria and/or
■
you feel you have extraordinary circumstance not covered in
the need assessment procedures
A review of your initial application may affect the amount of the
loan. If the review indicates that the original assessment was too
low, you may receive additional loan assistance. If the reassessment indicates that you are entitled to less money, an overpayment may be identified and the amount may be recovered from
your future student loan entitlement. Contact Student Financial
Services at 519-661-2100 to make an appointment to discuss a
possible review.
Recipients of a University Administered Scholarship
The first instalment of tuition is due before we receive final marks
and therefore cannot confirm eligibility of a student to receive a
University Administered Scholarship. Therefore these scholarships
may not be deducted from your first instalment of tuition. If your
tuition has been paid in full prior to the scholarship being applied
to your tuition account, a cheque will be issued to you for the
scholarship amount in mid-October. If your tuition has not been
paid in full, the scholarship amount will be applied directly to
your outstanding tuition account payable in January.
External Sponsorships
Students whose fees will be paid by an external sponsor must provide proof of funding for each term to Student Financial Services,
Western Student Services Building 1120 before the tuition deadline
to avoid late payment charges. Students are responsible for payment of any fees or penalties not paid by the sponsor.
Faculty Dependent Sponsorships
Please visit www.registrar.uwo.ca/FinancialServices for more
information.
Senior Citizen Bursary
Complete a Senior Bursary application available online at
www.registrar.uwo.ca/FinancialServices/SeniorBursary.cfm and mail
to Student Financial Services, WSSB. Applications are based on
financial need.
CANCELLATION FEES
Full-time students who withdraw from the University prior to the
start of the session will be assessed a cancellation fee of $260.00*.
Also see WITHDRAWALS AND REFUNDS below.
Part-time students who withdraw from their courses prior to the
start of session will be assessed a cancellation fee of $52.00 per
full course* and/or $26.00 per half course*. Also see WITHDRAWALS AND REFUNDS below.
Note: It is very important that constituent students advise the
Office of the Registrar (Academic Records) in writing, as soon as
possible, if they are cancelling their registration. Failure to do so
promptly will result in additional charges based on the current
refund schedule. Affiliated University College students should
advise their Registrar.
*The $75.00 Distance Studies fee is assessed even if the student
withdraws from the course. Fees for Summer are subject to change.
Please check our website for more information.
WITHDRAWALS AND REFUNDS
Students are assessed fees according to the number of courses in
which they are registered. It is important to note that every
course change you make has a corresponding financial implication.
The only exception to this is for full-time students who drop or
add a course but remain registered in 3.5 or more credits. In these
situations there is no adjustment to fees. It is possible to withdraw
or change from full-time to part-time status and still owe some
tuition if only the first instalment amount was paid at the time of
registration. No fee adjustment occurs after the last dates to
withdraw without academic penalty.
To withdraw from a course after web registration is closed , you
must notify the Faculty Academic Counselling Office in writing or
in person, of your intent to withdraw prior to the deadline to
withdraw. Otherwise you will be considered a course registrant and
will be assessed the full fee as well as receiving a grade of “F” for
the course.
Details on withdrawals and refunds can be found at:
www.registrar.uwo.ca/FinancialServices/Fees.cfm#refunds
Refunds are calculated by comparing the total payments and the
total charges. Students who change their status from full-time to
part-time after classes begin are responsible for all the full-time
non-refundable charges such as bus pass and health plan.
After the last day to officially drop without academic penalty, full
tuition and activity fees would remain assessed. Therefore, it is
important to complete the withdrawal procedure immediately
because the amount of refund or fees owing is computed on the
date authorized by the Faculty Academic Counselling Office.
If the withdrawal or course drop results in a credit balance in your
fees account: i.e. payments are greater than charges, a refund
cheque is produced. Refund cheques are automatically prepared
by Student Financial Services and are available no earlier
than eight weeks after the withdrawal date to allow for bank
clearing, dropping and adding of courses, etc. The University
has been directed by the Ministry of Training, Colleges and
Universities to return refunds to the National Student Loan
Centre in instances where payment was received through a
Government Student Loan. No interest is paid on refunded
tuition. Full refunds are given if a course(s) is cancelled by
the University.
Changes to your enrolment may affect your OSAP entitlement. Contact
Student Financial Services at 519-661-2100 prior to withdrawing from
courses.
Student Handbook and Timetable 2009-10 • The University of Western Ontario _________________________________________________________
15
Step 6: Paying your Fees ________________________________________________________________________________________________
Letter of Permission Students
DEFERRED PAYMENT/FINANCING CHARGE
Students on Letters of Permission from other universities must
arrange with their home university to send a Letter of
Permission to Western before registering in a course(s).
Students who have chosen to pay the minimum amount due at the
time of registration (first instalment) and pay the balance owing
after September 30th, will be assessed a deferred payment/financing charge.
Amount:
Undergraduates - Part-time
$ 10.00 per course
Undergraduates - Full-time
$ 52.00
You must also provide proof of Canadian citizenship or permanent resident status so that you are not assessed the higher
international tuition fees and you must complete a Visiting
Student application. Also, include your telephone number and
mailing address. After Western receives your Letter of
Permission, a confirmation letter will be sent to you. This letter
will provide you with your Western Student Number, Personal
Computer Account user ID, and Personal Identification Number
(PIN). Please telephone 519-661-2111 x84890 if the registration
deadline is approaching and you have not received your letter.
COPYRIGHT FEE
A copyright fee is included in the Supplementary Fees portion of
your statement of account. Western collects this fee on behalf of,
and remits it to, Access (formerly CanCopy), the Canadian
Copyright Licensing Agency.
CHANGING YOUR ADDRESS
DISTANCE STUDIES SUPPLEMENTARY FEE
The Office of the Registrar maintains only one address for each
student. Please ensure that the Office of the Registrar has your
current address. Students may review and change their address
on-line at studentservices.uwo.ca. You will require your
Western Personal Computer Account user ID and password. Mail
that is returned to the Office of the Registrar will not be redirected. Fines and penalties that accumulate on a student’s
account will not be cancelled due to an incorrect address.
All students registered in a Distance Studies course will be
assessed the non-refundable supplementary fee of $75.00 per
course up to a maximum of $150.00. This fee is assesssed in addition to the tuition. This charge is assessed even if a student subsequently withdraws from the course.
LATE PAYMENT PENALTY
Payments made after the due date specified on the statement of
account will be subject to a late payment penalty. These fees are
subject to change. Check our website for updated information.
Amount:
Undergraduates - Canadian part-time
$57.00
Undergraduates - Canadian full-time
$114.00
(except HBA)
Undergraduates - International part-time
Undergraduates - International full-time
(Except HBA)
$156.00
$307.00
Business (HBA), Medicine, Dentistry
Law
Education
$395.00
$307.00
$215.00
STUDENT DONATION FEE
Full-time students in certain faculties have initiated student donation fees to augment tuition and activity fees. The allocation of
these donations is determined by the appropriate student group.
The amount of the donation may vary among faculties. The fee,
which is included on the statement of account, must be paid in
full. If you subsequently opt-out of paying this fee, contact the
Dean’s Office of your faculty before September 30, 2009.
HEALTH PLANS
UNIVERSITY HEALTH INSURANCE PLAN (UHIP): refer to page 26.
UNDERGRADUATE STUDENT HEALTH PLAN: refer to page 26
LATE REGISTRATION FEES
Late Registration Fees are charged when a student fails to select
courses during the designated web registration period and manual
intervention is required.
Amount:
Undergraduates - Part-time
$65.00
Undergraduates - Full-time
$129.00
RE-INSTATEMENT FEE
Students who are deleted from courses for non-payment of fees
will be charged $54.00 for re-instatement to their courses.
16
__________________________________________________ Student Handbook and Timetable 2009-10 • The University of Western Ontario
Step 7: Adding & Dropping Courses
STEP 7: ADD/DROP POLICIES
ACCURACY OF REGISTRATION
August 24 to September 15 EXTENDED ONLINE (WEB) REGISTRATION PERIOD
You are responsible for ensuring that your registration is accurate
and complete. Ensure that you have satisfied the academic
requirements for your program/module after you have completed
any adds or drops.
During this phase, students who have paid the first instalment of
their fees or made payment arrangements with Student Financial
Services are encouraged to make use of the Student Center to
adjust their registration. Modification of courses by students at
this time will limit or eliminate their time later in Add/Drop
lines. Departments and Faculties will provide counselling only,
during the Extended Registration Period.
NOTE: Paper Add/Drop will NOT be available during this time.
September 16 to September 18 Paper ADD/DROP PERIOD
During this phase, students may add/drop courses with the
Department(s) if they have been unable to resolve their course
and program/module requirements for the current term during
Extended Registration on the web. After you have added or
dropped a course with the Department(s), you must submit your
completed Add/Drop form to the Dean’s Office of your Faculty or
the Director of your program/module for approval. Add/Drop
locations are not available on Saturdays and Sundays or
Statutory Holidays.
NOTE: If you have not paid your first instalment or if payment
arrangements have not been made, your Add/Drop form(s) will not
be processed.
Note in particular:
a) You must drop any course if you have not satisfied its
prerequisite(s) unless you have received special permission to
take the course from the Department and Dean of your Faculty
or the Director of your program.
b) It is your responsibility to be aware of the requirements of
your program/module; in particular, you must ensure that
you fulfill first-year requirements. Consult the Academic
Calendar for information about the academic requirements of
your program. Graduation Regulations for programs in Arts
and Humanities, Science and Social Science appear in the
Academic Information section of the Academic Calendar.
Regulations for other programs appear in the appropriate,
Faculty-specific sections.
CANCELLATION FEES/
WITHDRAWALS/REFUNDS
See the Tuition Fee Refund instructions on the Registrar’s website at www.registrar.uwo.ca/financialservices/fees.cfm to
determine an estimate of refund rates and dates. No interest is
paid on refunded tuition.
ADD/DROP DATES 2009-2010
2009
2010
August 8
August 24
September 15
September 16
January 12**
Last day for web registration.
Extended web registration period begins.
Last day of extended web registration.
First day of paper add/drop. Refer to
Faculty times and locations in this book.
September 18*
Last day to add a full course, a first-term
half course, or a full year half course
offered on-campus or by Distance Studies.
October 15***
Last day to drop a first-term half course
without academic penalty. A first-term
half course dropped after this date counts
as a half failed attempt. You will be
charged full fees for a first-term half
course dropped after this date.
November 30*** Last day to drop a full course or full year
half course without academic penalty. A
course dropped after this date counts as a
failed attempt. You will be charged full
fees for a full course dropped after this
date.
February 12
Last day to add a second term half
course or second term full course offered
on campus or Distance.
Last day to drop a second term half
course or second term full course
without academic penalty. A second term half course dropped after this
date counts as a half failed attempt.
You will be charged full fees for a second
term half course dropped after this date.
* If you drop a full course, first term half course or full year half
course by September 18, 2009, it will be deleted from your record.
** If you drop a second term half course by January 12, 2010, it will
be deleted from your record.
ALL ADDITIONS/DELETIONS AFTER SEPTEMBER 15, 2009
MUST BE MADE ON AN ADD/DROP FORM. STUDENTS WITHDRAWING COMPLETELY AFTER AUGUST 9, BUT PRIOR TO THE
START OF CLASSES CAN DO SO IN WRITING TO REGISTRARIAL
SERVICES.
Student Handbook and Timetable 2009-10 • The University of Western Ontario _________________________________________________________
17
Adding & Dropping Courses ____________________________________________________________________________________________
Faculty of Arts and Humanities
September 10, 11, 14, 15: Counselling will be available as noted below
September 16-18: Paper Add/Drop will occur as noted below
Sept 10, 11, 14, 15
12:00 pm - 1:30 pm
Room: Talbot College 423 (Prof. Steinbock)
Sept 16 - 18
8:30 am - 12:30 pm
1:30 pm - 4:00 pm
Room: Talbot College 419
CLASSICAL STUDIES
MODERN LANGUAGES AND LITERATURES
Sept 10, 11, 14, 15
(Includes Arabic, Comparative Literature & Culture, German,
Italian, Japanese, Korean, Polish, Portuguese, Russian,
Spanish)
12:00 pm - 2:00 pm
Sept 10, 11, 14, 15
Room: University College 161
Sept 16 - 18
10:00 am - 12:00 pm
1:00 pm - 3:00 pm
Room: University College 117
10:00 am - 12:00 pm
1:00 - 3:00 pm
Room: University College 182
Sept 16 - 18
10:00 am - 12:00 pm
1:00 - 3:00 pm
Room: University College 181
ENGLISH
Sept 10, 11, 14, 15
11:00 am - 12:00 pm
1:30 am - 3:30 pm
Sept 16 - 18
10:30 am - 12:30 pm
1:30 pm - 3:30 pm
Room: University College 84
FILM STUDIES
Sept 10
9:00 - 11:00 am in UC 224B
2:00 - 4:00 pm in UC 134
Sept 11
9:00 - 11:00 am in UC 134
2:00 - 4:00 pm in UC 224B
Sept 14, 15
9:00 - 11:00 am in UC 224B
2:00 - 4:00 pm in UC 134
Sept 16 - 18
9:00 - 11:00 am
2:00 - 4:00 pm
Room: University College 139
Note: All students who lack the formal prerequisite for a desired
French course must take a Placement Test online at
www.uwo.ca/french.
FRENCH
Sept 10, 11, 14, 15
TBA; check www.uwo.ca/philosophy
Sept 16 - 18
11:00 am - 3:00 pm
Room: Talbot College 405
PHILOSOPHY
Sept 10, 11, 14, 15
Sept 16 - 18
Room: Visual Arts 200A
VISUAL ARTS
12:00 pm - 1:30 pm
12:00 pm - 2:00 pm
Sept 10, 11
1:00 pm - 3:00 pm
Sept 14
2:30 pm - 4:30 pm
Sept 15, 16, 17
2:00 pm - 4:30 pm
Sept 18
2:30 pm - 4:30 pm
Room: Somerville House 2319
WOMEN'S STUDIES
WRITING, RHETORIC AND PROFESSIONAL
COMMUNICATION
Sept 10, 11, 14, 15
9:00 am - 12:00 pm
1:00 pm - 3:00 pm
Sept 16 - 18
9:00 am - 12:00 pm
1:00 pm - 3:00 pm
Room: Stevenson-Lawson Building 270
Sept 10, 11, 14, 15
9:00 am - 12:00 pm
1:00 pm - 4:00 pm
Sept 16 - 18
9:00 am - 12:00 pm
1:00 pm - 4:00 pm
Room: University College 112G
ACADEMIC COUNSELLING
Sept 10
2:00 - 4:00 pm
Sept 11
9:00 - 11:00 am
Sept 14, 15
2:00 - 4:00 pm
Room: University College 139
Sept 16 - 18
9:00 - 11:00 am
2:00 - 4:00 pm
Room: University College 139
LINGUISTICS
Phone: 519-661-3043
Fax: 519-850-2376
www.uwo.ca/artsandhumanities
Please Note: January 2010 Add/Drop locations and times will be available on our Faculty website:
www.uwo.ca/artsandhumanities at the beginning of January 2010.
18
_________________________________________________ Student Handbook and Timetable 2009-10 • The University of Western Ontario
Adding & Dropping Courses
Richard Ivey School of Business
September 16-18: Paper Add/Drop will occur as noted below.
9:00 am - 3:00 pm
Room 349 Health Sciences Building
Business 1220
10:30 am - 3:30 pm
Room 347 Health Sciences Building
Business 2257
9:00 am - 3:00 pm
Room 349 Health Sciences Building
Business 2295F
Faculty of Education
September 16-18
8:00 am - 5:00 pm
Faculty of Education 1166
(Education 2200E only)
Faculty of Engineering
All students should go to the Spencer Engineering Building 2097.
Wednesday, Sept 16 - Friday, Sept 18: 9:00 am - 4:00 pm
Second, third and fourth year students require approval from their departmental counsellors to add and/or drop courses. See the list
of counsellors outside Spencer Engineering Building 2097.
Faculty of Health Sciences
BACHELOR OF
HEALTH SCIENCES
Sept 16
10:00am-12:00; 2:00-4:00pm
Sept 17-18 9:00 am - 12:00 noon;
2:00 pm - 4:00 pm
3M Centre 2225
Students should refer to the Kin website
for more details. Phone: 519-661-3086.
KINESIOLOGY
September 16-18: 9:00 am - 12:00 noon;
2:00 pm - 4:00 pm
HSB 222
September 16-18: 8:30 am - 4:00 pm
HSA H128
NURSING
Faculty of Information and Media Studies
MEDIA, INFORMATION and TECHNOCULTURE
MEDIA and the PUBLIC INTEREST
MEDIA, THEORY and PRODUCTION
September 16-18: 10:00 am - 12:00 noon and 2:00 pm - 4:00 pm
NCB 240
Add/Drop Times and Location:
Faculty of Law
Wednesday - Friday (September 16-18): 1:00 pm - 4:00 pm
Law Building: Student Services and Administrative Offices Reception Desk
LAW 2102
Don Wright Faculty of Music
September 16-18: Paper Add/Drop will occur as noted below.
9:00 am - 1:00 pm & 2:00 pm - 4:00 pm
TC 232
APPLIED MUSIC
8:30 am - 11:30 am & 1:30 pm - 3:30 pm
TC 118
MUSIC EDUCATION
MUSIC HISTORY &
THEORY AND COMPOSITION
8:30 am - 11:30 am & 1:30 pm - 3:30 pm
TC 220
Student Handbook and Timetable 2009-10 • The University of Western Ontario _________________________________________________________
19
Adding & Dropping Courses_____________________________________________________________________________________________
Science and Basic Medical Sciences
Please check the Academic Counselling web site (uwo.ca/sci/counselling) in early September for details about
Add/Drop schedules for all Departments:
SCIENCE
BASIC MEDICAL SCIENCES
ACTUARIAL SCIENCE
APPLIED MATHEMATICS
ASTRONOMY
BIOLOGY
CALCULUS
CHEMISTRY
COMPUTER SCIENCE
DIFFERENTIAL EQUATIONS
EARTH SCIENCES
ENVIRONMENTAL SCIENCE
HISTORY OF SCIENCE
HUMAN ECOLOGY
LINEAR ALGEBRA 1600B
MATHEMATICS
PHYSICS
PLANETARY SCIENCE
STATISTICAL SCIENCES
ANATOMY & CELL BIOLOGY
BIOCHEMISTRY
EPIDEMIOLOGY & BIOSTATISTICS
MEDICAL BIOPHYSICS
MEDICAL SCIENCES
MICROBIOLOGY AND IMMUNOLOGY
PATHOLOGY
PHARMACOLOGY AND TOXICOLOGY
PHYSIOLOGY
DEAN’S REPRESENTATIVES (ACADEMIC COUNSELLING)
Outside Western Science Centre Room 191. See uwo.ca/sci/counselling in early September for dates and times.
Faculty of Social Science
Paper Add/Drop period September 16-18 9:00 am - 4:00 pm
unless noted below.
STEP 1: Department Signatures for each course change.
9:00 am - 4:30 pm, SSC 1003
AMERICAN STUDIES
9:30 am - 4:00 pm, SSC 3326
Sept 16 9:00 am - 4:00 pm (MOS students only), SSC 3227
Sept 17-18 9:00 am - 3:00 pm (MOS and non MOS), SSC
3227
MOS
SSC 4075 (Closed 12 noon - 1:00 pm)
ECONOMICS
9:30 am - 3:30 pm (Closed 12 noon - 1:00 pm), SSC 3331
FIRST NATIONS STUDIES
SSC 2322A
SSC 4330
INTERNATIONAL RELATIONS
For Anthropology courses (such as Anthropology 1027A/B),
see that Department; for all other Linguistics courses, see the
French Department (University College 138b).
LINGUISTICS
ANTHROPOLOGY
GEOGRAPHY
SSC 4330
HISTORY
(Closed 12:00 noon - 12:30 pm)
SSC 4154
POLITICAL SCIENCE
9:00 am - 12 noon, 1:30 pm - 3:00 pm - Outside Room 3115
SSC
PSYCHOLOGY
(Closed 12 noon - 1:00 pm), SSC 5304
SOCIOLOGY
For counselling hours see the Faculty of Arts and Humanities
on page 18.
WOMEN’S STUDIES
STEP 2: DEAN’S REPRESENTATIVES (ACADEMIC COUNSELLORS)
Outside SSC 2105; 9:00 am - 4:00 pm. Please check the web for details and updates: www.counselling.ssc.uwo.ca
20
__________________________________________________ Student Handbook and Timetable 2009-10 • The University of Western Ontario
Adding & Dropping Courses
Further Academic Information:
MEDIA THEORY AND PRODUCTION PROGRAM
HEALTH SCIENCES (Kinesiology)
Collaborative students in Year 2 and 4 must enrol in ONLY 1.0 courses
at Western. The remainder of their courses will be through Fanshawe
College. Direct any questions to the Dean’s Office of the Faculty of
Information and Media Studies.
You must select your academic load according to the prescribed
Academic Calendar copy information. DO NOT SELECT Kinesiology
courses for which you do not have the required prerequisites. You
must schedule a balanced academic load for September - April.
Students must follow the requirements for their Kinesiology
Degree/Module. www.uwo.ca/fhs/kin/ug/programs/index.html
Kin Activity (Quarter Courses) Selection Format: Q=1st quarter; R=2nd
quarter; S=3rd quarter; T=4th quarter. A maximum of one activity per
quarter. Any other combinations require special permission from an
Academic Counsellor. Deadline dates for adding/dropping Q/R/S/T Kin
activity courses are different than half or full courses.
HEALTH SCIENCES (Bachelor of Health
Sciences)
Overloads of Health Sciences courses are not permitted until
September, with permission of the Academic Counsellor.
SCIENCE AND BASIC MEDICAL SCIENCES
Academic Counselling Website and FAQs:
www.uwo.ca/sci/counselling
BMSC Website: www.uwo.ca/bmsc
Course Overload : Course Overload requires permission of a Dean’s
Office Academic Counsellor to take an increased or irregular course
load and will be considered on the basis of past academic
performance. Extra course(s) may be added during extended web
registration, once permission for an increased load has been granted.
Course Overlap : A student taking multiple modules may replace a
maximum of 1.0 common course(s) with any senior level course(s) in
Science/Basic Medical Sciences. Common courses beyond 1.0 will
continue to be divided between departments and specified
substitutions will be given by the departments involved in the
modules.
HEALTH SCIENCES (Nursing)
You must select your academic load according to the prescribed
Academic Calendar Copy information. Please follow the detailed web
registration instructions available on the Registrar’s website.
SOCIAL SCIENCE
Please check prerequisites and antirequisites in the course
descriptions. Antirequisites are courses that overlap too much to
allow credit for both (most common mistake: signing up for two
statistics courses and losing credit for one!). Before adding a course,
you must have the prerequisite or a Special Permission to take the
course without the prerequisite signed by the Department offering
the course and your Dean's Office.
First year courses may not be deferred. Sign up for missing first year
courses before adding senior courses. If you become eligible to enter
a program based on summer results, contact a Counsellor by fax 519661-3384 or email ssaco@uwo.ca.
Balance your course load so that you have no more than the
equivalent of 5 courses per term (most common error: 4 one term
and 6 the next). Generally, you may take a maximum of 1.0 course
each year at an Affiliated College if the course is not offered on
campus. Special permission to take more than 1.0 course may be
given if that is necessary for you to complete a module you are
taking at an Affiliate.
Students with an A average should register for their full load by
September in order to be considered for scholarships.
For Program Planning Guides and periodic tips and FAQs, check our
website: www.counselling.ssc.uwo.ca. Check department sites at
www.ssc.uwo.ca. More FAQs are available at www.registrar.uwo.ca.
Student Handbook and Timetable 2009-10 • The University of Western Ontario _________________________________________________________
21
Distance Studies
_________________________________________________________________________________________________________
DISTANCE STUDIES
General Inquiries
Western Student Services Building
Regular Hours (In-person)*:
Mon, Tues, Thurs, Fri 9:00 am - 4:00 pm
Wednesday 10:00 am - 5:00 pm
Telephone: 519-661-2100; Fax: 519-661-3615
Email: dist.studies@uwo.ca
Website: www.registrar.uwo.ca/distance
* Hours are subject to change.
Distance studies occurs when learners are separated from the
instructor and classmates, whether across the hall or across the
province. Unlike the courses of the past that depended entirely
on written communication through the mail, today’s distance
courses may include multimedia materials and often take advantage of the Web-based communication technologies. Western’s
Distance Studies on-line courses will let you pursue university
studies if you cannot attend regular classes. This form of
instruction allows you both time and place flexibility to meet
your educational objectives.
Format
Each on-line course is mediated through WebCT OWL. WebCT OWL
is a learning management system that provides a set of tools that
are all web based. You use a web browser to view and interact
with other students and course material in a manner similar to
viewing web pages on the internet. In addition to WebCT OWL’s
learning resources, many courses have a textbook or collection of
readings, which have been selected by your instructor, to aid in
your learning. Textbooks and collected readings may be purchased at the University Book Store (www.bookstore.uwo.ca)
Online Courses
WebCT OWL is the primary delivery tool for most online courses
and is a supplementary resource in others. Online courses give
you the same opportunity to learn as on-campus courses, except
they are more flexible. Just as you would prepare yourself for an
on-campus course, preparing your computer is your responsibility.
You will require an Internet connection and are responsible for
the cost of arranging the connection. Both dial-up and highspeed Internet connections are supported by WebCT OWL. Note:
The increasing sophistication of web-based resources means that
it may take more time to access WebCT OWL over a dial-up connection. Please take this into consideration when choosing your
Internet connection. You can also use Internet functions to
search library catalogues and other resources around the world.
Students who take courses by this method enjoy the stimulation
of discussion, the social contact the system provides, and access
to worldwide resources.
Online Services
Type of computer recommended for online courses
The protection of all home computers that have access to the
22
University of Western Ontario network is the responsibility of the
individual accessing the network. Information Technology
Services recommends that you take precautions to protect your
computer and electronic identity. It is imperative that you regularly update your anti-virus protection and your operating system. For more information please see security.uwo.ca
Online courses have the following minimum hardware and software requirements:
• Operating System: Windows 98/ME/2000/XP OR Mac OS X
• Processor: Intel Pentium II 300 Mhz equivalent OR Mac
400Mhz PowerPC G4
• 128 MB RAM
• 56 kbps Modem; CD-ROM Drive; Sound card with speakers
• Supported Web Browsers: Internet Explorer 6.0, Firefox 1.0,
Netscape 7.2, Mozilla 1.7, Safari 1.2
• Required Software: Anti-virus Protection, Sun Java 1.4, Word
Processor
Course Information
Information about the general conduct of your course, textbooks,
examinations and submission of assignments will be available
online at the Distance Studies website
www.registrar.uwo.ca/distance.
For further information regarding fees, adding or dropping
course(s), admissions, or any other administrative concern, contact the Office of the Registrar at 519-661-2100.
To contact Distance Studies directly for information not found on
the website, phone 519-661-2100 or email dist.studies@uwo.ca
Register Early!
Enrolment in each course is limited. Courses often fill on the first
day of course selection. The University is unable to guarantee
registration, and reserves the right to withdraw course offerings.
If a course is cancelled…
When courses are cancelled because a minimum enrolment quota
has not been met, the full tuition that you paid will be refunded.
Western will try to help you register in another course. No interest is paid on refunded tuition.
Distance Studies Supplementary Fee
A non-refundable fee of $75.00 per full or half course registration
will be assessed on all Distance Studies course registrations to a
maximum of $150.00 to help offset the escalating costs of preparing course materials, computer manuals, and software; sending
them to each student individually; maintaining an adequate
inventory of materials and establishing computer accounts, as
well as providing computer support for online courses and the
receipt of corresopndence assignments by fax. It is non-refundable because registration in a Distance Studies course automatically sets the processes in motion so that many of these expenses
are incurred by the University even if the student decides to drop
the course before it begins.
__________________________________________________ Student Handbook and Timetable 2009-10 • The University of Western Ontario
Student Information Services
STUDENT INFORMATION
SERVICES
Western Student Services Building
Telephone:
519-661-2100
Fax:
519-850-2590
Website:
www.registrar.uwo.ca
Regular Office Hours:
Mon, Tues, Thurs, Fri 9:00 am to 4:00 pm
Wednesday 10:00 am to 5:00pm
Regular Helpline Telephone Hours:
Monday to Friday 9:00 am to 4:00 pm
Student Information Services offers a wide variety of services for
current students, prospective students, and alumni. Services are
offered in person, online, and by telephone. The following is a
partial listing of the services offered by Student Information
Services:
• Transcripts
A transcript is a copy of a student’s permanent academic record at
this University, duly certified by the Registrar and bearing the
embossed seal of the University. Current and former students can
order their transcript in four different ways: in person, by mail,
by fax, or online. A student’s transcript is a confidential document. To ensure student records are kept secure the student’s
signature is required for verification purposes or if ordering online a combination of your student number and personal identification number (PIN) are required before copies of your academic
record can be released.
• Release of Information
A Release of Information form allows students to give permission
to a third party to do specific tasks or to obtain specific information on their behalf in Registrarial and Student Information
Services.
• Fee Payments
Fee payments can be made in Student Information Services by
debit, cheque or money order.
• Student Loan (OSAP) Pickup
Ensure you have your Social Insurance card and photo identification when you come to Student Information Services to pick up
your student loan.
• Course Registration Assistance
Contact Student Information Services for special permission
course registration.
• Diploma Pickup
Diplomas are retained for two years after Convocation. If a student did not attend Convocation, diplomas can be picked up in
person from Student Information Services.
For detailed information on the services offered by Student
Information Services, visit our website at www.registrar.uwo.ca.
• Statement Letters
A statement letter is an official document that can be used for
purposes such as:
• Proof of current or past enrollment
• Verification of a degree
• Verification of upcoming graduation
• Courses taken extra to a degree
• Statement of current fees or past fees paid
• Visa letters for international students
• 3rd Party Forms
We complete a variety of third party forms to validate registration
or to confirm degrees.
• Western ONECard
A Western ONECard is issued to every student when they first
come to Western. Students are to keep their Western ONECard for
the duration of their studies and the card is to be used only by
the person to whom it is issued. There is a fee charged to replace
a lost or damaged Western ONECard. To obtain your Western
ONECard, please bring a piece of acceptable photo identification
to Student Information Services.
Student Handbook and Timetable 2009-10 • The University of Western Ontario _________________________________________________________
23
Student Services
_________________________________________________________________________________________________________
STUDENT SERVICES
Student Services Building, call 519-661-3031, or visit our
website at www.sds.uwo.ca
CENTRE FOR NEW STUDENTS
HOUSING
Western Student Services Building: 519-661-3898; cfns@uwo.ca;
www.registrar.uwo.ca/cfns (Moving to new Western Student
Services Building, Summer 2009)
See the Housing website (www.uwo.ca/hfs/housing) for information about the following:
Mature Student Advisor, evening academic counselling for mature
and part-time students, study groups for large first-year classes,
Leadership and Mentorship Program (LAMP), Society of OffCampus Students (SOCS), Ready for Intent to Register/What’s Your
Major?, “Ready for University!” preparation course, What’s Next?
Getting Ready for Second Year.
Orientations for new Mature and Transfer
Students
Take a look at the orientation activities designed to help you
become familiar with the facilities and resources at Western.
• Enriched Campus Tours
• Residence Information
• On-Campus Apartments
• Family Accommodation
• Off-Campus Housing Service
• Housing Mediation service
• Residence Education & Programs
EQUITY & HUMAN RIGHTS SERVICES
University policies, procedures and services related to harassment,
discrimination and employment equity are available by contacting
the Equity and Human Rights Services. The Department receives
and mediates complaints, offers training programs and maintains
a resource library.
Rooms 300-335, Labatt Health Sciences Building
Hours: M-F 8:30 am - 4:30 pm;
Telephone: 519-661-3334; Fax: 519-661-2133
Email: equity@uwo.ca
• Orientation Day, Saturday, September 12, 2009
For more information about these events please visit our website at www.registrar.uwo.ca/cfns/maturestudents.cfm.
The Lifelong Learning Commissioner
The University Students’ Council has appointed a Lifelong Learning
Commissioner to enhance the quality of mature student life. The
Commissioner may be reached through the USC at 519-661-3574;
Email: usc.lifelong.learning@uwo.ca
Website: www.usc.uwo.ca/lifelonglearning
STUDENT DEVELOPMENT SERVICES
Student Development Services (SDS) provides professionally
trained counsellors and other specialists to assist students with
personal, learning and social concerns. SDS offers workshops and
presentations, individual counselling, on-line help, drop-in clinics
and self-help materials, depending on the students’ needs.
Services are available to all registered full- and part-time students
in:
• Resource Library
• Psychological Services
• Learning Skills Services
- Learning Help Centre
• Writing Support Centre
• Volunteers in Progress
• Indigenous Services
- Learning Resource Centre & Computer Lab
• International Student Services
- International Student Centre
- International Exchange Program
• Services for Students with Disabilities
- Adaptive Computing Technology Centre
- Learning Opportunities Lab
For more information on SDS, go to the 4th Floor of the Western
24
CAMPUS COMPUTER RECOMMENDATIONS
If you are considering buying a new personal computer,
Information Technology Service (ITS) at Western has posted a list
of recommendations at www.uwo.ca/its to assist you.
WESTERN EMAIL/PERSONAL COMPUTER
ACCOUNT
All registered students are issued a Western eMail address. Your
Western eMail will be the primary mode of communication from
The Office of the Registrar.
In order to obtain and activate your access please visit
www.uwo.ca/its/activateAccount.html. Note: Access will be
active within one hour.
If you have already activated your Western eMail access but have
lost or forgotten the password, please visit
www.uwo.ca/its/resetPassword.html to have it reset.
Your Western eMail account also referred to as Personal Computer
Account (PCA) is used as a central authentication source for a
wide variety of applications and services. If interested in the
other application and services that are linked to your PCA, please
visit www.uwo.ca/its/accounting/computing-accounts.html. ITS
Customer Support Centre - www.uwo.ca/its
Contact Information:
By Webform: www.uwo.ca/its/helpdesk/question.html By
Phone: 519-661-3800 or Ext. 83800; In Person: Monday - Friday,
8:30 am - 4:30 pm, Natural Sciences Centre, 2nd Floor
All registered Western students must activate
and check their Western email account
This will be the primary mode of communication with
students.
__________________________________________________ Student Handbook and Timetable 2009-10 • The University of Western Ontario
Student Services
STUDENT EMAIL DIRECTORY
OFFICE OF THE OMBUDSPERSON
Your e-mail address will be put in a central Student Email
Directory, which anyone can view on the Web at
www.uwo.ca/westerndir
The Office of the Ombudsperson investigates student complaints
of unfair treatment, provides advice and information about appeal
processes in the University, responds to written inquiries and
returns long distance phone calls.
If you do not wish to have your email address published,
you may go online to the web form, “Directory Removal”, by logging in at studentservices.uwo.ca, and request to have it
removed.
LIBRARY INFORMATION
All inquiries are confidential and impartial. For assistance or
information, visit the University Community Centre 251, or call
519-661-3573; Fax: 519-661-3924; Email: ombuds@uwo.ca;
Website: www.uwo.ca/ombuds
Library Website: www.lib.uwo.ca
PARKING
The Western Libraries provide for the information needs of
students,faculty and staff in support of research and teaching
activities.
Permits can be obtained by registering with Parking Services on-line
at: www.uwo.ca/parking or in person at the Support Services
Building, room 4150. For further information please visit our website; phone: 519-661-3973; or e-mail: parking@uwo.ca.
The Western Libraries' website is your gateway to a wide variety
of information resources which will help you to succeed in
your studies. Through this website students have access to the
Western Libraries' collections via the Library Catalogue
alpha.lib.uwo.ca (use to locate book and journal titles)
and various other electronic database products (use to locate
book and journal contents). Many of the materials accessible
through these systems are provided full-text format, i.e. one may
read and/or print pages of a book or journal directly from the
Library website.
To access Western Libraries' electronic database products from
an IP (internet provider) other than UWO, you will need to go
through our proxy server; information on how to do this and
why it is necessary may be found at
www.lib.uwo.ca/offcampus/remote.shtml
While our website and the various resources it provides is available
24/7, please note that Western Libraries' building hours are
subject to change throughout the academic year. For current
hours information please visit the library website:
www.lib.uwo.ca/hours
For more information about Western Libraries facilities,
services and collections please explore our website or you can 'Ask
Western Libraries' a question at askwesternlibraries.uwo.ca.
DAY CARE AT WESTERN
UCC Flexible Child Care 519-661-4094
A part-time child care facility for children 18 months to 5 years;
open Monday to Friday 7:30 am to 5:30 pm.
www.usc.uwo.ca/flexcare
University Preschool 519-661-3668
The Preschool is a research-based demonstration preschool administered by the Department of Psychology. Programs for children
12 months through to 5 years.
www.thelabschool.uwo.ca
CAREER SERVICES
The Career Centre @ Western
University Community Centre, Room 210; 519-661-3559;
www.career.uwo.ca
The Career Centre @ Western has a wide variety of resources to
enhnace your life here at university and assist you in making successful career decisions. Whether you are trying to select a major,
find a part-time job or volunteer opportunity, or research career
and graduate programs...we can help! Services available to you
include:
Career Counselling; Networking events (Backpack to Briefcase and
Blueprint for Work/Life series; Employer Information Sessions;
Career and Job Fairs, Internship and Coop Programs; Links to
Volunteer Opportunities; Resource Centre (in house and on-line);
Interest & Personality Assessment; Drop in Employment Help Centre
(for assistance with your job search); Workshops (e.g. Interview and
Job Search Strategies); Graduate School and Post Diploma Program
Directories; Exclusive Job Listings for Western Students and Alumni.
STUDENT HEALTH SERVICES
Student Health Services is a comprehensive diagnostic and therapeutic facility for all registered students. Fully qualified physicians,
counsellors and nurses are available daily from Monday to Friday,
with weekend emergency clinics.
All registered students are eligible to use Student Health Services,
whether or not they have opted out of the Undergraduate Student
Health Plan described on the next page.
HEALTH PLANS
Provincial Health Insurance
All Ontario students must have their own health insurance number.
This plan covers physicians’ services, hospitalization, x-ray, and
laboratory services that have been ordered by a physician.
Out-of-province students, insured through their home province
Student Handbook and Timetable 2009-10 • The University of Western Ontario _________________________________________________________
25
Student Services
_________________________________________________________________________________________________________
plans, may not be covered for all of the above services. Inquiries
about out-of-province coverage should be made to the plan’s head
office.
All students are responsible for any costs incurred for services rendered by Student Health Services. If you do not have health insurance, you will be invoiced directly.
International Students should refer to the University Health
Insurance Plan (UHIP) below.
Undergraduate Student Health Plan
2010). The University acts only as the collection agent on behalf of
the external carrier. After an application for admission has been
received, Western will send you:
- information about the plan
- an application that you must complete
- information about extending coverage to
include your spouse and/or eligible dependents
Also see the information on the Undergraduate Student Health
Plan described above.
Infosource, University Community Centre Atrium
UNIVERSAL BUS PASS (Undergraduate)
519-661-3722
The Infosource, University Community Centre Atrium
Email: uschplan@uwo.ca
519-661-3722
Full-time undergraduate students are automatically enrolled
into the USC Student Health Plan administered by the
University Students' Council. Highlights of the plan include:
80% of prescription and paramedical services, 100% of tutorial,
AD & D and extensive out-of-province/country benefits. NEW
to the plan is the use of a Psychologist. (Please Note: some
restrictions do apply, check for details).
Email: usc.buspass@uwo.ca
Adding Your Dependents
Students with dependents (spouse and/or children) may choose
to add them to their plan by visiting the InfoSource in the UCC
Building. The fee to add all your dependents to your plan is
$96.00; the deadline to do so is September 28th, 2009.
Full-time undergraduate students are automatically enrolled
into the USC/LTC Universal Bus Pass program administered by
the University Students' Council. Students are provided a bus
pass that is valid each year from September 1 through April 30.
This pass entitles students unlimited use of all regularly scheduled London Transit Commission services. Fee for this mandatory program is $135.84 for the 2009-2010 academic year.
Complete information regarding all aspects of the plan is available at the Infosource or view the web page:
www.usc.uwo.ca/buspass
USC Exam Shuttle Service
The Infosource, University Community Centre Atrium
Opting-Out of the USC Health Plan
Students with equivalent coverage may choose to opt-out of
the USC Health Plan, the deadline to apply for this refund is
September 12th, 2009, and must be completed online @
www.usc.uwo.ca/health; the 2009/2010 fee is $96.00.
Complete information regarding all aspects of the plan is available at the Infosource in the UCC atrium or view the web page:
www.usc.uwo.ca/health
519-661-3722
Email: usc.info@uwo.ca
During the December 2009 and April 2010 exams the University
Students' Council will be providing students with a late night
Shuttle Service for those who plan to study late at night at
Weldon and Taylor Libraries. Shuttle Busses will be departing from
the Natural Science Building and from Oxford Drive (in front of the
UCC Building). The hours of service will be from 11:55pm to
2:30am. For complete details please visit the University Students'
Council website at: www.usc.uwo.ca.
UNIVERSITY HEALTH INSURANCE PLAN
(UHIP)
International students are no longer covered by Ontario government health care protection. Western has arranged an insurance
plan that will provide you and your eligible dependents with comparable protection through an external carrier. This insurance is
compulsory for registered students; students will not be considered
registered unless they are covered and pay the appropriate fee.
The fee is collected in addition to the basic tuition and is included
on your Statement of Account. The 2009/2010 fee for single coverage was $756.00 (for the period September 1, 2009 to August 31,
26
COURSE MATERIALS
Textbooks, Custom Course Books &
Technical Aids
The Book Store at Western
University Community Centre
London, Ontario N6A 3K7
519-661-3520 • www.bookstore.uwo.ca
For the largest selection of new and used textbooks, Western
students shop at The Book Store at Western or online at
__________________________________________________ Student Handbook and Timetable 2009-10 • The University of Western Ontario
Student Services
ACADEMIC COUNSELLING
CONTACT INFORMATION
Arts and Humanities
9:30 am - noon,
1:00 pm - 4:00 pm, Mon-Fri
Drop-ins welcome
Appointments available
University College 112G
Telephone: 519-661-3043
Fax: 519-850-2376
www.uwo.ca/artsandhumanities
Brescia University College
Jennifer Coghlin
Michelle Prestwich
Pat Dobson
Telephone: 519-858-5151
Brescia Registrar’s Office
www.brescia.uwo.ca/current/advising
Education
Appointments (including walk-ins) are
available during regular office hours.
Please go to/arrange through the
Preservice Office, Room 1166.
Telephone: 519-661-2093
www.edu.uwo.ca
Engineering
Monday to Thursday;
9:00 am - noon: appointments
2:00 pm - 4:00 pm: drop-ins
Room 2097 Spencer Engineering Building
Telephone: 519-661-2130
www.eng.uwo.ca
Health Sciences
Bachelor of Health Sciences
Appointments and drop-ins available daily
9–11 am and 1:30–3:30 pm
Room 222, Labatt Health Sciences
Building;
Telephone: 519-661-4119
www.uwo.ca/fhs
Huron University College
Student Services Access Centre
Telephone: 519-438-7224 x 204
www.huronuc.ca
Information and Media Studies
Appointments preferred
Mon-Fri 10:00 am - 12:00 noon and 2:00
pm - 4:00 pm
North Campus Building 240
Telephone: 519-661-3542
www.fims.uwo.ca
Kinesiology
for a schedule.
3M Centre 2225
Telephone: 519-661-3098
www.uwo.ca/fhs
King’s University College
Jim Zucchero, Jane Borecky or
Vidya Natarajan
Telephone: 519-433-3491 or
1-800-265-4406
www.uwo.ca/kings
Music
9:30 - noon and 1:00 - 4:00
Drop-ins welcome
Talbot College Room 210
Telephone: 519-661-2043
Fax: 519-661-3531
www.music.uwo.ca
Nursing
9:00 - noon and 2:00 - 3:30
Health Sciences Addition H128
Telephone: 519-661-3398
www.uwo.ca/fhs
Science and Basic Medical
Sciences
10:00 am - 4:00 pm Appointments recommended for out of town visitors
Western Science Centre 191
Telephone: 519-661-3040
Fax: 519-661-3703
www.uwo.ca/sci/counselling
Social Science
9:30 am - 4:00 pm
10-12 appointments; 2-4 drop-ins
Academic Counselling 2105 SSC
Social Science Centre 2114;
Fax 519-661-3384
Email: ssaco@uwo.ca
Tel: 519-661-2011; Recorded Message:
519-661-2052
www.counselling.ssc.uwo.ca
Evening Academic Counselling for
Part-Time Students
By appointment only
Donna Moore,
Mature Student Advisor
Centre for New Students
western Student Services Building
Telephone: 519-661-3898
Appointments and walk-ins
available daily. Please contact the office
Student Handbook and Timetable 2009-10 • The University of Western Ontario _________________________________________________________
27
Affiliated University College Information ____________________________________________________________________________
INFORMATION FOR BRESCIA, HURON AND KING’S STUDENTS
COMMON INFORMATION
Fees Information
Affiliated University Colleges have additional student council fees.
King’s and Brescia students should refer to their affiliate Fee
Schedule; Huron rates will be reflected on the Fee Bill. Contact
your Affiliated University College Business Office directly for
specific information.
All Brescia Students (Years 1-4): Fees are due August 14, 2009.
Invoices are available in an electronic format and can be printed
for reference. Brescia WILL NOT mail fee invoices. All Brescia students will receive email instructions on how to access online
invoices. If paying by installments, the second term fees are due
by January 4, 2010. Refer to the Brescia Fee Schedule online at
www.brescia.uwo.ca for more information on installment and payment options.
University Health Insurance Plan (UHIP)
International students at Brescia, Huron and King’s should refer
to the International Fee Schedule available from their Business
Office. A UHIP application must be completed each year.
OSAP
OSAP applications must be mailed directly to each University
College Financial Aid office (or submitted directly over the world
wide web). Students can expect to wait up to six weeks for a decision on their loan applications. Students can pick up their loan
documents from each College Financial Aid office in September and
January.
For more information regarding wire transfers from outside of
Canada, contact Lynn Page in the Business Office,
business@uwo.ca.
If you decide to cancel your registration, please call the Brescia
Registrar’s Office as soon as possible, 519-858-5151.
BRESCIA UNIVERSITY COLLEGE
Students who have applied for OSAP by June 30, 2009 and have
been notified of their entitlement, will receive an automatic
deferral of fees until the loan documents have been received at
Brescia Univeristy College for pick-up by the student. No deferment will be made for students appealing OSAP after a “nil”
assessment has been received.
Residency Requirement
Fees Inquiries
(a) Year 1: Full-time students must register in a minimum of
three full (or equivalent) courses offered at Brescia.
Upper Year: Full-time students must register in a minimum of
two full (or equivalent) courses offered at Brescia.
(b) Part-time students must have at least half of their courses at
Brescia.
(c) If a course is offered at Brescia, students are required to take
that section. Courses not offered at Brescia may be selected
without special permission, only if the residency requirement
has been met.
(d) Students who are unable to meet this residency requirement
because required courses are not offered at Brescia should
contact an Academic Advisor at Brescia 519-858-5151.
Brescia University College, Lynn Page, Business Office
519-432-8353 ext. 28308, Email: business@uwo.ca
OSAP/Bursary Inquiries
Brescia University College, Dianne Konings, Business Office
519-432-8353 ext. 28382, Email: dekoning@uwo.ca
Scholarships
Scholarships should be reflected on the electronic invoice.
Students receiving an entrance scholarship based on final high
school averages will not have their scholarship posted until late
July - early August. For questions regarding scholarships, please
contact the Registar’s Office at brescia@uwo.ca.
Bursaries
ADD/DROP Information
Aug. 24-Sept. 15:
Extended Registration Period
All Brescia courses can be accessed by students.
September 16-18:
In person ADD/DROP in the Brescia Registrar's
Office, Room 11, Mother St. James Memorial
Building.
January 4-9:
January 11-12:
28
Extended Registration for Winter Term.
ADD/DROP Hours:
Monday-Friday, 9:00 am-4:00 pm.
Paper ADD/DROP for Winter Term courses in
the Brescia Registrar’s Office, Room 11.
Brescia offers bursaries and work-study bursaries to students with
demonstrated financial need. Inquiries and applications should be
made to the Business Office. Students who have been awarded a
Brescia entrance bursary should deduct the value of their bursary
from their fee payment.
Student Permit Parking
Brescia students may obtain parking permits in person from the
Business Office at Brescia. Parking permits are valid only in Brescia
University College lots. Parking fees for 2009/10 will be available
on our website www.brescia.uwo.ca/current/finance/fees.html
__________________________________________________ Student Handbook and Timetable 2009-10 • The University of Western Ontario
Affiliated University College Information
HURON UNIVERSITY COLLEGE
Residency Requirement
a) Full-time students must take at least 3.0 courses at Huron.
b) If a course is offered at Huron it cannot be taken at Western
or another affiliated university college.
c) Students who are unable to fulfill residency requirements
because required courses are not available at Huron should
contact the Student Services Access Centre to make an
appointment to speak with an Academic Counsellor (519-4387224 x 244).
ADD/DROP Information
Aug 24 to Sept 15: Extended Online Registration period.
Sept 16-18: Paper add/drop in the Huron Room
Wednesday, Sept 16 - Friday, Sept 18: 10:00am - 12:00 noon;
1:00pm - 3:00pm
Bursaries
Huron offers tuition bursaries, work-study bursaries, and other
bursaries to students with demonstrated financial need. Inquiries
and applications should be directed to the Financial Aid Officer,
Jane Parker at mjparker@huron.uwo.ca
Student Permit Parking
Huron students may obtain parking permits by mail or in person at
the Huron University College Mailroom. The annual fee for 20082009 was $376 (including applicable taxes). The charge for 09-10 is
subject to change. Parking permits are only valid in the Huron
University College student/visitors parking lot. Applications can be
downloaded from www.huronuc.ca or picked up from the Huron
Parking Office. Application forms can be dropped off to the Huron
Parking Office or faxed to 519-438-1079. Western students can
apply for parking passes during the third Monday in August.
Tax Certificates (T2202A)
Fees Information
First-year student fees are due by August 14, 2009. Upper-year
student fees are due by August 21, 2009. Failure to pay by the due
date will result in a late charge of $100.00. Your August payment
holds your courses and confirms to Huron the student’s intention
to attend classes. The Accounting office will advise the Registrar’s
office of non-payment and request courses be deleted and registration cancelled. Please ensure this payment is submitted on time.
Students who have not paid their fees or arranged a deferment by
September 1st may be removed from their courses.
Payments may be made by electronic transfer, through most financial institutions. Please look for the name Huron University College
and use your 9 digit student ID as your account number. Do not
pay The University of Western Ontario. Payments may also be made
by mail, by Visa/Mastercard or in person at Huron University
College in Room A116 (north end of the main building). Payments
made by credit card may be submitted early as they will not be
processed until the due date, unless requested. To pay by credit
card either mail or fax, the back of your invoice to Huron
University College, 1349 Western Rd, London, N6G 1H3 / fax (519)
438-4309. Due to problems with authorizations telephone payments will no longer be accepted. The second copy of credit card
payments will be mailed to the address on the students’ account.
Financial Inquiries
Huron University College; Mrs. Lynne Cochrane, Accounting Office,
519-438-7224 ext. 216
Email: lcochran@uwo.ca
Scholarships
Huron students who have been awarded a Huron scholarship
should deduct the value of their scholarship from their payment.
Tax Certificates for the tuition portion of fees will be available online through the Registrar’s website at the end of February each
year. Watch the Registrar's Website
(www.registrar.uwo.ca/FinancialServices/TaxInformation.cfm) for
details. Income tax slips for scholarships, awards and bursaries
(T4A) will be mailed at the end of February to eligible students.
KING’S UNIVERSITY COLLEGE
Registration Procedure
Plan your timetable and register for your courses on the
Student Center Website.
Please note Residency Requirements:
a) Full-time students (3.5 – 5.0 courses) must have at least 3.0
courses at King’s.
b) Part-time students (0.5 – 3.0 courses) must have at least
half of their courses at King’s.
c) If a course is offered at King’s it cannot be taken at Western
or another affiliated college.
d) A course at Western may only be chosen if it is not offered
at King’s, Brescia or Huron.
e) Students who may be unable to fulfill residency requirements
because required or principal courses are not available at
King’s should contact the Academic Dean’s Office.
ADD/DROP Information
Aug 24 - Sept 15 Extended Online Registration Period
Sept 16 11:00 am - 4:30 pm
Sept 17 & 18 9:30 am - 4:30 pm
In Person Add/Drop - King’s Registrar’s Office
Please check with the Registrar’s Office for information on
add/drop dates for second term.
Student Handbook and Timetable 2009-10 • The University of Western Ontario _________________________________________________________
29
Affiliated University College Information ____________________________________________________________________________
Fees Information
Scholarships
1. King’s University College Invoice - Please go to
www.kucapplications.ca to submit and print your tuition fee
invoice. Your data will be received electronically, but we require
you to print your invoice and mail it to the Student Financial
Services Office at King’s within 10 calendar days of your first course
registration with your deposit. Please ensure that your personal
information, ie. address, phone number, email address etc. is updated each year. Often the Financial Student Services Office will send
notice of scholarships, bursaries, tax forms and pending deadlines
by email. Please make sure that if you do not use your university
email that you connect the address to an active email site. This will
ensure that you will receive any of our department notices.
When using payment plan “A” or “B”, King’s students who have
been granted a King’s University College scholarship may
deduct the value of their scholarship from their payment, after
deposit. Students on the monthly payment plan may not use
this option.
2. Deposit Information - All students are required to pay a
deposit in order to guarantee a place in the classes that they
have selected. The deposit is due 10 days after you have registered for your first class. The amount of the deposit will be
indicated on your invoice (see above).
Bursaries
King’s students may apply for bursaries/workstudy on-line
beginning August 1 at www.uwo.ca/kings/studentfinance, click
on “Scholarships, Bursaries and Awards”. Submit the application, cover letter and supporting documentation, as indicated.
Please note deadlines for applying:
Named Awards and Bursaries – October 10
General Bursaries – November 30
Workstudy – limited contracts, students may apply for the winter program starting August 1st.
Parking - Permits and Pay As You Go
The balance of your fees is due on August 17, 2009.
“DON’T’ WAIT IN LINE, PAY ON-LINE”
Please go to
www.uwo.ca/kings/admissions/fees/telephone.html for instructions on how to pay online or by telephone banking. You may
also pay by cash, cheque or debit. Visa and MasterCard are
accepted but only for the deposit and/or for full payment by
August 17, 2009 (Plan A)
Second term fees are due and payable without notice by
January 4, 2010 (if applicable).
Parking applications will be available online beginning June 1
at www.uwo.ca/kings/studentfinance. Submit a completed
application and payment to the Student Financial Services
Office at King’s. These permits are valid only in King’s
University College lots. Residence Parking is limited.
Applications for residence parking are assigned on a first come
first served basis and are obtained with your residence application. Parking permit holders are guaranteed parking for one
year only. You must re-apply each year. King’s University
College also provides pay as you go parking.
.
OSAP pick up week is September 7-11, 2009 for residence students and September 8-11 for all other OSAP students.
Activity fees include a $20.00 voluntary donation to King’s
College Foundation for student resources, which is refundable
upon request from the Foundation/Alumni Office until
September 30.
If you decide to cancel your registration, please call the
Registrar’s Office as soon as possible.
Financial Inquiries
All necessary financial information as well as information on
OSAP can be found at www.uwo.ca/kings/studentfinance.
You may also contact:
King’s University College
Ms. Marilynne Davies
Student Financial Services Officer
266 Epworth Avenue
London, ON N6A 2M3
1-800-265-4406 or 519-433-3491 ext. 4317
email: mpdavies@uwo.ca
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__________________________________________________ Student Handbook and Timetable 2009-10 • The University of Western Ontario
First Year Student Information
Information for First Year Students
Please read the following information, as it will be essential for most ongoing
communication during your studies at The University of Western Ontario.
Your student number and Western Username and Password will be used for
registration, checking grades, accessing your account balance, and many
other services. Please keep these items confidential.
Western Email
Email is the primary mode of communication between The University of Western Ontario and its students; therefore, it is very important that you activate your Western email account promptly and
check it regularly. To activate your Western e-mail, you will need your student number and your
four-digit PIN. To obtain your PIN, go to Western’s Student Services website at
studentservices.uwo.ca. Once you have your student number and PIN simply follow the steps
through the “Activate your Email Account” link at www.registrar.uwo.ca/Undergrad.cfm.
If you wish to have your e-mail forwarded to another email account you can do so through the ITS
website at www.uwo.ca/its. From there select “”E-mail Services” and “Forwarding E-mail”.
Registration and Student Center
Student Center is a self-service system that provides year round access to your student records and
campus finances. The system is also used for registration and changes of address. To access the
Student Center, log in at student.uwo.ca using your Western userid and email password. All Western
students will have access to the Student Center and be able to register for courses using this service.
See complete instructions starting on page 3 of this handbook.
Although first year students have access to the Student Center and can add courses through it, we
recommend that first year students take advantage of Summer Academic Orientation (SAO) offered
here at the University. SAO is a program where first year students can select courses with a professor,
create a timetable, register for courses, get photo identification and much more.
For more information on Summer Academic Orientation, please visit sao.uwo.ca
Student Handbook and Timetable 2009-10 • The University of Western Ontario _________________________________________________________
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Content from Campus Ad
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__________________________________________________ Student Handbook and Timetable 2009-10 • The University of Western Ontario
Understanding the Course Description
Understanding the Course Description
Course Numbering
Essay Courses (E, F, G, Z)
Western has recently implemented a new four-digit course
numbering system, which is reflected in this Calendar. If you
require information on the new course numbering system please
visit www.westerncalendar.uwo.ca, which has a number of
resources to aid you in this transition.
Essay courses require more written assignments than other
courses.
0001-0999 Pre-University level Introductory courses *
1000-1999 Year 1 Courses
2000-4999 Senior-level Undergraduate courses
Full-year introductory essay courses, for example, require the
completion of written assignments that total at least 3,000 words,
or about twelve typed, double-spaced pages, or 5,000 words for a
senior course. See also Graduation Requirements for the 3-year BA
in the Academic Calendar.
* These courses are equivalent to pre-university introductory
courses, and may be counted for credit in the student’s record,
unless these courses were taken in a preliminary year.
Suffixes
No suffix
A
B
A/B
E
F
G
F/G
H
J
Q/R/S/T
W/X
Y
Z
full course not designated as an essay course
first term half course
second term half course
first and/or second term half course
essay full course
first term essay half course
second term essay half course
first and/or second term essay half course
1.0 accelerated course (8 weeks) in Nursing
1.0 accelerated course (6 weeks) in Nursing
first and/or second term quarter course
first and/or second term full course (full course
offered in one term)
half course offered in other than a regular session
essay half-course offered in other than a regular
session
Antirequisite
Antirequisite courses overlap in course content such that both
cannot be taken for credit. When you take a course that has an
antirequisite, you will lose credit for the first course attempted.
Prerequisite
A prerequisite is a course you must successfully complete before
registering for credit in a desired course. You must satisfy the
course prerequisites that appear in course descriptions. There
are many courses without prerequisites.
Corequisite
A course which must be taken concurrently with (or before registration in) the desired course.
AH
B&GS
BEB
BR
CHB
DSB
EC
FEB
HC
HSA
HSB
IBS
KB
KC
MB
MBL
MC
MSA
MSB
NCB
NS
P&AB
SEB
SH
SSC
STAB
STPS
TC
TEB
TH
UC
UCC
VAC
WSC
WSSB
3M
Abbreviations for
University Buildings
Alumni Hall
Biological and Geological Science
Bio-Engineering Building
Brescia University College
Chemistry Building
Dental Science Building
Elborn College
John George Althouse Faculty of Education Building
Huron University College
Health Sciences Addition
Labatt Health Sciences Building
Ivey Business School
Kresge Building
King’s University College
Music Building
Molecular Biology Laboratory
Middlesex College
Material Sciences Addition
Medical Sciences Building
North Campus Building
Natural Sciences Centre
Physics and Astronomy Building
Spencer Engineering Building
Somerville House
Social Science Centre
Staging Building
St. Peter’s Seminary
Talbot College
Thompson Engineering Building
Thames Hall
University College
University Community Centre
Visual Arts Centre
Western Science Centre (Paterson Building)
Western Student Services Building
3M Centre on campus
Your course selection may be deleted without warning if you do
not have the requisites and you do not have prior written special permission waiving the requisites.
Student Handbook and Timetable 2009-10 • The University of Western Ontario _________________________________________________________
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