Administrative & Accounts Officer
€20,000-€22,000 pro rata (depending of
qualifications and experience)
Part-Time, Permanent
Barcelona, Spain
SAE is part of the Navitas Group, which is a diversified global education provider that offers an
extensive range of educational services for students and professionals including university programs,
language training, workforce education and student recruitment.
The administrative and Accounts officer will assist the national team in the preparation and review of financial
reporting processes and documents. Reporting to the Director of Finance Europe South, the position will cover
financial transaction entry, review and processing as well as student administration and data entry tasks.
Essential
 Accounting qualifications and/or demonstrated knowledge and understanding of professional accounting
principles and practices
 Experience with corporate financial, accounting and administrative information systems
 Demonstrated analytical skills
 Effective interpersonal skills with a variety of cultural and ethnic stakeholder groups
 Computer literacy skills inclusive of demonstrated competence with the Microsoft Office suite
 The ability to work on own initiative, prioritise work, handle pressure of meeting monthly deadlines
 The ability to monitor and maintain management information systems and procedures
 The ability to communicate effectively in person, in writing and over the telephone with individuals and with a
wide variety of organisations and audiences
 Fluency in English language
 Must have working rights for Spain
Desirable
 An accounting degree will be highly regarded
 Experience in the use of accounting specific software (Oracle, SAP, Sage, etc.)
 An understanding of the higher education sector and experience in working with international students
Full details can be found in the attached position description.
What we offer
An attractive remuneration package will be negotiated with the successful candidate. SAE offers outstanding longterm career opportunities within the Spain and abroad, and is values driven and an equal opportunity employer.
Enquiries and applications, including a, job application form, cover letter and resume, should be sent to Paul
Rodoreda, Campus Manager SAE Barcelona, SAE-HR@navitas.com . Applications close on Tue 12 June 2014 at
17:00.
We regret that due to the volume of the applications, only successful applicants will be contacted.
Position Description
Title: Administrative & Accounts Officer
Business Division:
SAE Finance
Responsible to:
Director of Finance – Europe South
1.
Primary Objectives of Job:
The Administrative & Accounts Officer, a member of the SAE Finance Team, is involved in
the preparation and review of financial reporting processes and documents with a view to
ensuring that agreed financial controls and processes are effectively operational at all
times. In the accounts payable function, this position will process invoices, raise purchase
orders and process employees’ expense claims. In accounts receivable, it will collect and
record payments in line with company credit procedures. Other aspects include reconciling
accounts, preparing management statements and reports, or filing VAT and tax returns.
Moreover, this position will also be responsible for student administration at the two SAE
campuses in Spain.
2.
Key Relationships:
i.
Director of Finance Europe South
ii.
Finance and Administrative function for SAE Spain
iii.
SAE Campus Managers
iv.
Students
3.
Key accountabilities that are part of the role:
General
i.
Actively participate in meetings of the campus and finance networks
ii.
Maintain financial information, files and records (e.g. copies of paid invoices,
checks, documentation, reimbursements, reports, vendor files, receipts, etc.) for
the purpose of ensuring the availability of documentation and compliance with
established policies and regulatory guidelines
Financial Transaction Entry, Review and Processing
iii.
Processing and coding invoices, credit notes and receipts
iv.
Ensuring there is a clear record of financial transactions (income and expenditure)
in accordance with organisational and tax authority requirements
v.
Responding to queries from customers and chasing outstanding payment
vi.
Checking and verifying bank transactions
vii.
Identifying and correcting or referring any errors or accounting discrepancies
viii.
Delivering reliable administrative accounting support and customer service
ix.
Reconciliation of bank payments to bank statements
x.
Month end tasks to ensure books are closed within deadline with appropriate
journals processed
xi.
Credit card, cash and Bank reconciliation
xii.
Process Insurances / workers compensations
xiii.
Maintain security investment comminssion notifications
xiv.
Holding company loan a/c management
xv.
International loan a/c reconciliations
CAS and Student Administration
xvi.
Maintain student management system (CAS): enter payments, review claims,
make adjustments as requested by local administration / campus manager, etc.
xvii.
Income reporting to local administration / campus manager
xviii.
Follow-up and monitor students debt balance
xix.
Prepare data for direct bank charges
xx.
Oversight of receipts system
xxi.
Keep track of write-offs, outstanding fees, etc
xxii.
Process refunds to students
Other Duties and Responsibilities
xxiii.
Liaise with Human Resources Department
xxiv.
Send staff payslips to Campus Managers
xxv.
Keep Human Resources document on file and process requests when necessary
(e.g.: seizure, paternity, medical leave, etc.)
xxvi.
Liaise with Chartered accountant for the preparation / revision of quarterly reports,
tax statements and other duties
4.
Selection Criteria:
Essential Criteria:
i.
Accounting qualifications and/or demonstrated knowledge and understanding of
professional accounting principles and practices
ii.
Experience with corporate financial, accounting and administrative information
systems
iii.
Demonstrated analytical skills
iv.
Effective interpersonal skills with a variety of cultural and ethnic stakeholder
groups
v.
Computer literacy skills inclusive of demonstrated competence with the Microsoft
Office suite
vi.
The ability to work on own initiative, prioritise work, handle pressure of meeting
monthly deadlines
vii.
The ability to monitor and maintain management information systems and
procedures
viii.
The ability to communicate effectively in person, in writing and over the telephone
with individuals and with a wide variety of organisations and audiences
ix.
Fluency in English language
x.
Must have working rights for Spain
Desirable Criteria:
i.
An accounting degree will be highly regarded
ii.
Experience in the use of accounting specific software (Oracle, SAP, Sage, etc.)
iii.
An understanding of the higher education sector and experience in working with
international students
Job Application Form
Position applied for: ...........................................................................................................................
Campus/Location: ..............................................................................................................................
Last/ Current Position: .......................................................................................................................
If Internal Candidate: Navitas / UPD / SAE / other: …………………………………………
Dates employed within Navitas from/to: …………………………………………
Personal Details
Surname: ...........................................................
Name: .....................................................................
Current Address: ...................................................................................................................................
Preferred number ................................................
Preferred contact time: ..............................................
Email address: ....................................................
Citizenship: … ........................................................................................................................................
Work Visa Status: ..................................................................................................................................
Application Details
Where did you see the job advert? …………………………………………………………………………..
Did you know about Navitas / SAE prior to submitting your application? Yes / No
In what capacity …………………………………………………………………………..
I do want that SAE Institute keeps my résumé on file (please tick the box)
Please note that internal applications are welcome. All applications will be treated in exactly the same manner
and those short-listed for an interview will be informed of the details of their interview. In the event you are
shortlisted for an interview it is important that you advise your line manager that you have reached this stage
of the process. In the event that you are offered the role the recruiting manager for this role will contact you
and your line manager to discuss appropriate transitional arrangements and commencement dates to ensure
continuity of business prior to formalising the arrangements.
Please contact GHR if you have any questions
about this.
Signature:
_______________________________
Date:
Version 2 – July 2013