Akita International University
Online Application System
Usage Manual
Please Check the Following Before You Begin
To Access the System:




Ensure you are using one of the following Operating Systems (OS)

Windows XP Service Package 3 or higher (Vista, Windows 7, etc.)

Mac OSX or Higher

Linux most recent stable release of your OS
Use one of the following browsers

Internet Explorer Version 8 or higher

Mozilla Firefox Version 4 or higher

Most recent version of Safari

Most recent version of Google Chrome
Be sure that JavaScript and Cookies are enabled in your browser.
Please access the site from a computer (desktop or laptop). It is not designed to work on Smart
Phones or gaming devices.
When Using the System:


Do not use the “Back” button on your browser. Using the “Back” button may cause you to be logged
out of the system.
Do not use the “Reload” button on your browser. Using the “Reload” button may disrupt your
connection to the system.
To Protect Your Personal Information:




If accessing the system from a public computer, do not save your login ID or Password.
Do not leave your computer unattended while accessing the system.
When you finish using the system, be sure to logout.
Never tell your ID or Password to others.
URL to Access the System
Open your web browser and enter the following address (URL)
Login Screen
Enter the Login ID
provided to you by the
Center for International
Affairs.
Enter the Password
provided to you by the
Center for International
Affairs.
Click “login.”
If you do not have one of the required browsers, please install
one by clicking on one of the links here.
If you are not using your own computer, please ask the
computer’s administrator before installing a new browser.
The Study Abroad Progress Screen
When you finish using the
system, be sure to log out by
clicking the “logout” button
here.
Use these links to alternate
between the Study Abroad
Progress screen and the
Basic Information Screen.
If there is an important
message for you from the
Center for International Affairs,
it will be displayed here.
You can see the process of your
study abroad application here.
The links in this section will take
you to online forms which need to
be filled out, or PDF files with
additional information.
* Some items do not have
links.
* If a form is not currently available,
the link will be inactive.
The status of each item can be
viewed to the right of each item.
The Basic Information Screen
Your Name and Period of
Study are displayed here.
* This information will be
blank until your application
has been checked.
Use these links to alternate
between the Study Abroad
Progress screen and the
Basic Information Screen.
Using the System
Filling out the Online Application
Filling out the Online Application
Click the “Online Application”
button.
Filling out the Online Application
You can return to your Study
Abroad Progress by clicking
the link here.
* If you wish to save the
information you have filled out,
be sure to click “Save” before
returning.
The progress bar shows you
how many pages are in the
form, how many pages you
have completed, and how
many you have left to
complete.
Fill out the information on the
form.
Items marked with an asterisk
(*) require an answer and you
will not be able to submit the
form if they are blank.
If you would like to save the
information you have filled out
without submitting the form,
please click “Save.”
Click “Next Page” to continue
to the next page.
Filling out the Online Application
Page 5 of the application is your
study plan at Akita International
University.
To make filling out this section
easier, you can click the “Syllabus”
button to search for courses in
AIU’s online syllabus system.
Clicking the “Syllabus” button opens
the syllabus window as shown.
Select a department from the list
and view the class lists.
You can add a course to your
application by clicking “Select
Course”.
For more information on the class,
click “View Syllabus” and the
syllabus for the course will open in
a new tab in your browser.
* Actual course offerings may vary.
* Some courses, such as English for
Academic Purposes courses and
Teacher Language Practices courses
are not available for international
exchange students. Please check
AIU’s web page for details.
Filling out the Online Application
On the 7. JAPANESE LANGUAGE
PROFICIENCY page, there is a
section to enter your past
experience with the Japanese
language.
If you have taken more than one
course, click the “add” button to
add another section.
You can add up to 5 courses. If you
have taken more than 5 courses,
write your 5 most recent.
Filling out the Online Application
The last page has a “Confirm”
button. Click this to continue to the
Confirmation Page.
*If you have left any required
sections blank, you will be returned
to the page with the blank sections.
You can only view the Confirmation
Page after all required fields have
been filled.
Filling out the Online Application
Check the contents of your
application. If you notice any
mistakes, you can return to the
earlier pages and correct them.
Before you click the Submit button, print the Confirmation
Page.
Sign this page and send it to the Center for International
Affairs with your other required documents.
* If you are accessing the page from a computer without a
printer, it is possible to log in again later and print out this
page by clicking on the Online Application link on your Study
Abroad Progress page.
Filling out the Online Application
After you print your online
application, click submit. The
contents of your application will be
submitted to the Center for
International Affairs.
A final confirmation message will
appear. Click “OK” to submit your
application.
After you submit your application,
you will see this page.
Click the button to return to your
Study Abroad Progress page.
Filling out the Online Application
After your application has been
submitted, your Study Abroad
Progress screen will show the
message “Sent” to indicate that the
form has been submitted.
After the AIU Center for
International Affairs checks the
contents of your application, this
message will change to either
“Complete” or “Incomplete.”
“Incomplete” indicates that there
were some incomplete parts of your
application. The Center for
International Affairs will contact you
with specific information.
Be sure to log in regularly and
check this page for the current
status of your Study Abroad
Progress.
Viewing Invoices
Open your Progress page.
① If the invoice is available to be
viewed, the “Payment” link will
become active.
Click this link to view a list of
invoices.
Viewing Invoices
③
②
①
①The list of invoices is shown here.
Invoices listed in Black have been
paid. Invoices listed in Red are
unpaid.
② To view each invoice, click the
“Click to display invoice” link.
③ Click “Return” to go back to the
previous page.
Viewing Invoices
① The invoice is displayed here.
② To print the invoice, click the
“Print” button.
③ Click “Return” to go back to the
previous page.
①
③
②
Information about our bank account
and payment policy is available at
the following webpage:
http://www.aiu.ac.jp/international/
en/in/pre-departureinformation/fees-and-tuitionpayments/
If you have any questions about the application system…

Please Contact:
Center for International Affairs
Akita International University
Yuwa, Akita-City 010-1292 Japan
E-mail: international@aiu.ac.jp
Phone: +81-18-886-5936 or +81-18-886-5937
Fax: +81-18-886-5853