Carmel High School Marching Band
Parent/Student Handbook
2014-2015
Chris Kreke, Director of Marching Band
Michael Pote, Director of Bands
Andrew Cook, Associate Director of Bands
Kyle Young, Associate Director of Bands
Rosie Queen, Color Guard Director
Jeff Queen, Percussion Director
520 East Main Street
Carmel, IN 46032
Phone: (317) 846-7721
www.carmelbands.org
rev. May 2014
Carmel High School Performing Arts Department
Band Division
Michael S. Pote, Christopher T. Kreke, Andrew D. Cook, Kyle M. Young; Conductors
Greetings,
I’d like to take a moment to welcome you, your student, and the rest of your
family to the Carmel Marching Band program! This will be the experience of
a lifetime for your student and I’m so thrilled to share the journey with them
as I enter my 20th year here at Carmel High School.
The Carmel High School Marching Greyhounds are one of the most highly
decorated performance ensembles in the United States. The Marching Band
here at CHS has been awarded two Bands of America National
Championships (2005, 2012), four ISSMA Indiana State Championships
(1990, 2001, 2002, 2012), and has won numerous local, state, and regional
marching competitions. The Marching Greyhounds have represented Carmel
HS, the City of Carmel, and the State of Indiana in the 2014 Tournament of
Roses Parade, the 2011 Macy’s Thanksgiving Day Parade, the 2005 London
New Year’s Parade, as well as performance tours of New York City, Hawaii,
London, Amsterdam, Vienna, and Salzburg. The Marching Greyhounds are
also a 2013 recipient of the prestigious Sudler Shield for sustained excellence
in the marching band activity.
All of the accolades and trophies represent exciting moments in the history of
the Carmel Band program, but for the band directors here at the high school
the real achievements of the group over the years are the continued
successes of our graduates and the life lessons learned during the student’s
time in the group. It is absolutely thrilling to watch students develop from
their early teens into adults who have a clear focus on the next steps forward
in their lives. We pride ourselves on helping our students develop the ability
to set high goals and the meet them through hard work, develop time
management/organizational skills, and to model an approach of working
towards “excellence” in everything that they do. We rarely talk about
“winning” or comparing ourselves to others through the competitions – the
trophies and accolades come to the group because every performer is
constantly working to be the absolute best that they can possibly be at each
task given to them.
Thank you in advance for all of the hours that you will put into helping your
student be successful in this venture! This is definitely not the easiest
journey but will absolutely be worth all of the hard work, time, and financial
support that is required. Please do not hesitate to contact me with any
questions or concerns at any time as we start the 2014 edition of this
incredible ensemble!
Chris Kreke
Director, Carmel Marching Greyhounds
ckreke@ccs.k12.in.us
Table of Contents
Letter from the Director
2
Rules and Guidelines
4
Code of Conduct
Finances
Attendance
Dress Code
Other Items Needed for Practice
Medical
Volunteer Responsibilities
8
General Responsibilities
Fundraisers
Operational Committee Descriptions
Volunteer Team Leaders
Communications
11
CHS Band Booster Board Contact Information
12
General Terms
12
Things to Remember
14
Competition Etiquette
16
Competition Sendoffs
17
Pitch in Dinners
18
Scrip
19
Spirit Wear
20
Rules and Guidelines
A.
Carmel High School Code of Conduct
1. The Carmel Marching Band abides by the Behavior Code that is spelled out in the
Carmel High School Student Handbook “Pathways”. An online copy of the Student
Handbook can be found at http://www1.ccs.k12.in.us/chs/home under ABOUT on the
menu bar.
2. At the beginning of every year all band members and a parent are required to sign
the Carmel High School Marching Greyhounds Code of Conduct form indicating they
have read and understand the policies in the document. The Code of Conduct form
is contained within the Marching Band Online Registration Form.
3. The Directors of the marching band expect each student to be on their best behavior
at all times and be a model student.
B. Finances
1. Band fees set at the beginning of each year will be billed on a monthly basis via email on or about
the 15th of each month and due at that time.
2. The Treasurer of the Band Boosters is responsible for the management of all fees. All questions
should be directed to the Treasurer.
3. Your band member may reduce/pay for fees by participating in a designated fundraiser each year
according to the rules of the fundraiser that year.
4. Your band member may have his/her band fees reduced by participation in the SCRIP program.
This program is highly recommended as it can help you earn your entire fees annually.
5. There will be other incidental expenses throughout the year that are optional such as: spirit wear,
competition tickets, etc. These will be paid for as ordered and will not appear on your monthly bill.
C. Attendance
1. Practices
Other than summer practice hours, practice times are typically Tuesday through Friday mornings at
7:00 AM and from 3:45-6:00 PM after school at the Tower unless notified otherwise. Friday
practices on football game days will end at 5:15-5:30 PM. Saturday practices usually take the
majority of the day with meal breaks. All practice times are on the full marching band calendar.
All practices are mandatory! If your band member is ill, has a conflict, or will not be at a practice
for ANY reason please email Mr. Kreke (ckreke@ccs.k12.in.us) to have the absence approved.
2. Performances
All are mandatory! Any absence must be approved by Mr. Kreke.
3. Competitions
All are mandatory! Any absence must be approved by Mr. Kreke.
4. REMEMBER
“BAND TIME” means 10 Minutes before the appointed time to start is just barely on time.
Tardiness is not acceptable. Please look at the Band website to get the official calendar. The
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calendar is also available to be downloaded to your phone.
D. Dress Code
1. Practices
Comfortable athletic shoes and socks are an absolute must. Your band member will
be on their feet the majority of practice time so they must have good comfortable
shoes. Shorts and t-shirts or sports bras with shirts over the top in lightweight
wicking materials are great for practice. Ladies are to remember modesty helps
everyone perform better. Guard members will receive direction from Mrs. Queen on
appropriate rehearsal attire. On Fridays, Mr. Kreke wants students to wear white
shirts during practice as they are on the football field. The wicking material shirts
are great.
2. Casual Performances
All band students will receive a Carmel Band “Parade shirt”. Students should have
a pair of khaki “walking” shorts (hem of legs to your fingertips when standing straight) and a belt.
These will be worn on the July 4th parade, homecoming parade, some football games, and other
special performances. Everyone should have a pair of clean predominantly white sneakers that are
broken in to march in their casual uniforms. These casual uniforms will be worn at some of the
football games when it is really hot. Later in the season, the band members will also be given a
“tour” shirt that will be related to the show’s theme that year. This shirt will be worn on buses
when traveling.
3. Uniformed Performances
a) Assigned Uniform: Every band member will be assigned a uniform including a
a set of bib pants, jacket, gauntlets, gloves, shoes, shakos (hat) and plume.
These uniforms shall NOT go home with a band member. In the event a piece of
the uniform is lost, the band member will be responsible for the replacement
cost. The entire uniform costs approximately $550 so treat the uniform with
respect.
b) Under the uniform: Every band member is required to wear “blacks” and black
socks up to the knee under the uniform. A second pair of “blacks” is optional
but nice to have when there is a performance at night and the following day.
c) Color guard members will receive information from Mrs. Queen and the guard
staff about their practice and performance uniforms after auditions in the spring.
The Color Guard also has casual traveling uniforms that consist of a black sweat suit. For
Casual performances the Color Guard will wear black dance uniforms as prescribed by the
Coordinator of the Color Guard. The members will be told annually where to purchase the
same.
E. Other Items Needed for Practices
1. Water jugs
a) Band members may wish to have a couple these, one for summer and
and Saturday practices that is big (1/2-1 gal) and one that is smaller (1-1/2 qt). It is
IMPERATIVE that every band member stay HYDRATED!
b) They might also want to have some Gatorade or Gatorade chews for breaks to replace essential
electrolytes.
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c) Students will be provided with snacks after school each day so they can have something to eat
before practice.
d) Please label your jugs.
e) To keep the water cold all day, fill old butter tubs with water and freeze.
2. Duffle Bag
Your child will need a duffle bags or string back pack for practice. You can put a
frozen washcloth inside a baggie along with snacks, phones, money, etc. inside.
Clearly mark it as yours. There are also items called frog togs available at
Dicks Sporting Goods. You wet them and the fabric makes them really cold.
These towels can be put around the neck and help prevent overheating.
3. Bandana/Hats
There is usually a bandana day when the whole band wears a bandana to
practice. Older members will bring 2-3 in case new members forget or don’t have one. All
students often wear hats to shield their heads and girls use ponytailers
and headbands to keep their hair off their necks and out of their faces.
4. Dot Books and Waist band holder
Your student will be putting his or her exact movements of the show in a “dot
book”. Every member needs two 3”x5” card books with a spiral across the long
side. Put their name, phone number, and section on the front and back and
cover it with plastic or packing tape. Find something to tie it around their waist.
It can be anything like a long shoe string, rope, scarf, or a thin camping strap
with a plastic clip to click on and off easily (check camping strap with trumpet
Nick Niehaus). It is wide enough that it doesn’t cut in at your waist and long
enough for anyone. Directors will give assignments as to when a page should be
in the “dot book”. THIS IS IMPORTANT AND MANDATORY! Failure to be
prepared at random checks can result in consequences.
5.
Sunglasses
Winds/Percussion: This is an important part of practice gear. Extended exposure to sun in the
eyes can cause damage. Please get a good pair of sunglasses with UVB/UVA
protection.
Guard: see the Guard director for specific instructions regarding eyewear.
6.
Sunscreen
The band practices primarily on black top and it will be hot. Sunscreen is
necessary especially for faces, necks, and ears.
7.
Frog togs
Frog togs are a special fabric that retains water but remains dry to the touch.
These are available at Dick’s, Finish Line, Walmart, etc.
8. Bug Spray
Make sure your band member has bug spray to keep themselves protected.
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9. Equipment/Flag Bags
All members must make sure that all necessary equipment and instruments are at
every rehearsal. Please make sure that you are organized with your daily routine
and storage methods so that you do not arrive without something.
F. Medical
1. Practices
There is always someone assigned at practice each day to help anyone who needs medical/first aid
assistance. They will have your medical information handy so it is very important that it is kept
current. This person will be located at the “Tower” when practicing on the asphalt or on the track
when the band is on the stadium field.
2. Performances
There is someone at every performance to give medical/first aid assistance, if
necessary. The band member should notify their Chaperone or Director immediately
if there is illness or if other assistance is needed.
3. Competitions
There is a nurse or other medical provider that goes on the buses to every
competition. The chaperones are able to get in touch with the health care provider
should it become necessary.
4. Emergency contacts
It is the parent’s duty to make sure this is on the medical forms and that the same is
current. Every band member is required to have a completed medical form on file
before they perform with the band. This form will be in the annual forms to be filled
out at the beginning of the year. If there are questions please direct them to the VP
of Marching Bands.
5. Allergies & Special Conditions
Make sure that your band member knows his or her protocol for allergies. Let the head spirit mom
of your member’s section know of any and all food allergies. The band strictly adheres to the
protocol for medications set out by the school in “Pathways.”
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Volunteer Responsibilities
A. General
As a member of the Carmel Marching Greyhounds Band Boosters, every parent is required to do at
least two of the following:
1. Work on or at one of the fundraisers listed below.
-AND2. Serve on one Operational Committee for the maintenance, fundraising, or special events of the
Marching Band.
B.
Fundraisers
1. Car Wash
Held on the CHS property each June, the Marching Greyhounds run the most efficient and fun
car wash in town! There are volunteer positions like ticket sales, logistics, traffic, laundry,
washing, and more. All band members are required to sell a certain number of tickets. If they
sell more they get a percentage of the ticket price credited on their band fees. The tickets only
cost $10.00 so this is an easy way to reduce band fees. You can also volunteer to be on the
planning committee.
2. Community Night/Car Raffle
Each September the band hosts a Community Night that features food trucks, games, music,
and raffles. The night culminates with the band performing their show and Mr. Kreke
explaining each movement. We sell raffle tickets through the summer and fall and do the
drawing for the car at this event. There are volunteer positions like logistics, set up, tear down,
music, tickets, cake walk, bake sale, raffles, soft drink sales and programs. You can also
volunteer to be on the planning committee.
3. Walled Lake Hosting
During Grand Nationals week beginning Wednesday night through Sunday morning,
the Carmel Marching Greyhounds host the Walled Lake Band from Michigan. We house
all of the students and adults in our homes. The Walled Lake boosters pay our
boosters as a fundraiser for the group. The directors manage the schedule to where
both Carmel and Walled Lake are on similar schedules to minimize driving. You only
have to feed our guests breakfast and snacks. They are very polite kids and your child
will make new friends from another state by hosting. If you have a son you will be
assigned to house boys, and if you have a daughter, you will get girls.
4. Note
The band has two or three big fundraisers each year so that we can make more money and not
burn out our boosters. The third fundraiser will vary but will be in the Spring to keep the
community involved all year. The Vice President of Ways and Means on the Band Booster
Board is responsible for these fundraisers. Please sign up early and often to help the band.
Financial information about our costs is available from the Treasurer.
C. Operational Committees
Below is a list of the Marching Band’s operational committees and a general description of each.
Pick the one that will use your creativity, talents, and time best. And don’t forget to pick
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something you will have fun doing. Every committee is critical to the success of the band and no
contribution is too small. The band needs every parent’s commitment to make this organization
“sing” (meant “play” Ha Ha).
1. Field Crew: Our fantastic field crew helps build and prepare props that will be used in the show.
Moving equipment, props and the pit from the trucks to the field and back at performances and
competitions is also part of the position. This is a popular committee and fills up fast. There are
physical requirements so the chair makes the final choice of members. You might even get to
drive a truck! This committee has their own uniforms and always looks fantastic on the field.
The Vice President of Marching Band is the chair of this group.
2. Uniform Crew: These unsung heroes hem pants, fit uniforms, wash and pack uniforms
throughout the season, order uniform pieces and shoes, and clean hats. They organize the
process of getting the band members dressed and ready to go on the field and then pack it up at
the end of the performance. (Many volunteers are needed but if you like laundry this is perfect
for you and the volunteers are friendly and fun). A lot of this teams work is done in the summer
getting everyone fitted perfectly. This team also has its own room and sewing areas at the
school.
The Guard has uniform parents as well that help prep the members before every
performance. This also includes skilled and imaginative moms doing hair and
makeup for the girls to complete their uniforms. The Carmel Band and Guard give
100% to show’s theme.
3. Spirit Moms: These moms and dads shower the kids with food and goodies when traveling (no
chocolate on the buses and be aware of allergies and vegetarians in your section). They
organize breakfasts, lunches, and dinners, parties, and snacks after school. They create the
spirit wall showcasing their section and decorate the entire band hall for Grand Nationals.
Mostly these moms are cheerleaders!!!! They are there for all of the kids to give rides and
assist whenever needed. They are very social and love to have fun. You will find these parents
to be your child’s second parents.
4. Parent Pep Band: Parent players who serenade at dinners before football games and send-offs.
Occasionally, this group performs at fundraisers to benefit the band.
5. Chaperones: Ride the buses to every event and chaperone the kids. They go everywhere that
the kids go on any outing, performance, or competition. You must apply for a chaperone
position. A current criminal background check must be on file with Carmel-Clay Schools
(available through your MyCCS account) and all chaperones must view the official school
Bullying Prevention Video.
6. Spirit Wear/Memorabilia: This group selects spirit wear, takes orders, collects funds and passes
out all of the items. It orders the house signs and someone on the committee usually heads up
the Letter jackets: measuring, ordering, collecting, and delivering.
7. Bandcoming: Band members typically miss the CHS Homecoming dance at school because they
are in a competition that night. The Senior class and their parents plan the event, take tickets,
chaperone, and get food and drinks for the event. The head drum major is the chair of this
event.
8. Summer Pool Party: The Band Boosters host a summer social each year to help the kids bond
as a whole unit and get to know each other in a fun and relaxed atmosphere. It is held at the
Monon Center and usually involves a canned food drive for the hungry in Hamilton County. Cans
brought in get each band member opportunities for raffle prizes. Planning as well as running
and chaperoning is needed for this event.
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9. Scrip: The band needs two to four people to help manage the Scrip program. Sign up early!
This is a fantastic way to lower your band fees. (See the section on Scrip later in this
handbook.)
10. Year End Banquet: This committee sets up the banquet that happens the Wednesday after
Grand Nationals to celebrate all of the year’s accomplishments and to have a great night out. It
is reserved for band members and their parents and is held at the Ritz Charles. Volunteers are
needed on the planning committee as well as the night of the event to help with nametags, table
set up, video set up, sales of videos, dinner logistics, and signage. Students often get a
package from their sections spirit moms as well.
11. Publicity: Press releases, story writing, calling on TV, radio and print.
12. Website: Computer gurus to update and spruce up the website regularly is really helpful. This
individual could work with the band secretary on databases, rosters, etc.
13. Corporate Sponsorship: Regular money sponsors at many levels are needed. If you like to
write letters, follow up with phone calls, and personally meet the leaders of Carmel this
committee is exciting. Securing monthly sponsors by Carmel restaurants to give us partial
proceeds for going to their establishments on an appointed night is needed. Alumni giving and
long term earning for the future is a new aspect of this committee. Computer skills are also
good here.
14. Photography: Talented photographers for our kids at practices, games, competitions, and social
events help all of us treasure the memories of each year. Photos and videos can be uploaded to
SmugMug regularly. This committee also collects photos from the sections and uploads them to
Smug Mug for activities, practices, performances, section photos, and competitions for the whole
band.
Marching Band Volunteer Team Leaders
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
Alumni Outreach - Robin Niehaus
Band Mom Coordinator (formerly Band Nurses) - Stacey Ellsworth
Banquet - Nancy Hahn, Kimberly Powell
Car Raffle - Sandy Hodges
Car Wash - Sandy Hodges, Amy Doman
Chaperone Coordinator - Michelle Smit, Lisa Santee
Community Night Chair Sandy Hodges, Jeanette Tonne
Daily Ice Delivery (in marching season) - (to be determined)
Dine to Donate – Robin Niehaus
End of Season Video – (to be determined)
Fall Party Chair - Brian Cox
Field Crew Chief- Mike Remley
Field Crew Prop Boss - Greg McClain, Bill Chattin
Grand National Finals/ DCI Ticket Coordinator - Dee Greenman
Grand Nationals Finals Video Sales Chair
Graphic Design – Various
- (to be determined)
Head Spirit Mom – Dee Greenman
Head Mom for each Section (to be determined)
Laser Tag / Bowling Night - Brian Cox
Lead Chaperone - Michelle Smit, Lisa Santee
Letter Jackets - Ellen Woolfert
Parent Pep Band - Jim Alred
Photography / Smug Mug
- Rob Hamilton, Susan Hamilton, James Lipe
Pitchin In Chair – (to be determined)
Pool Party Chair - Brian Cox
Publicity – Tim Dawson, Ellen Smith
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27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
Scrip Chair
Jeroen Smit, Robin Reed
Senior Night
- Cheryl Hughes,James Lipe and Brian Cox
SmugMug Manager
- Rob Hamilton
Social Media – Directors, Tim Dawson and to be determined
Spirit Buttons - Kim Parlberg
Spiritwear Chair - Sandy Hodges, Amy Cramer
Traveling RN's for each competition - Stacey Ellsworth
Uniform Moms - Sarah Chattin, Mary Tauber, Jeanette Tonne
Volunteer Compliance Tracker (to be determined)
Walled Lake Housing and Party - Brian Cox
Website - Mark Fleig
Yard Banners - Kathy Sheek Communications
Carmel Marching Band uses several means for communicating weekly updates, calendars, schedules,
photos and links to parents and students.
Websites and Social Media
Carmel Bands: www.carmelbands.org
Follow us on Facebook: Carmel H.S. Bands
Twitter: www.twitter.com/carmelbands
Bands of America: www.musicforall.org
Indiana State School Music Association: www.issma.net
Indiana Percussion Association: www.indianapercussion.org
Indiana High School Color Guard Association: www.ihscga.org
Winter Guard International: www.wgi.org
Weekly Announcements
The band emails a weekly announcement every Wednesday that is absolutely ESSENTIAL to staying
informed. You must sign up to receive these emails and can do so when filling out your official online
registration form or by going to www.carmelbands.org and clicking on the hyperlink for 2014 Weekly
Announcements. You can sign up more than one email to be on the email roster (home, office,
additional family members, etc.). We strongly encourage you to do this immediately. If you have
something you want included in the weekly announcements, email it to the Secretary of the Band
Boosters.
Remind 101 Mass Texting Service
Carmel Bands offers a service to all marching band/guard members and their parents to assist getting
time sensitive information to them quickly and accurately. To subscribe to this service, a completed
permission form must be turned in with parent approval. A phone number and unique code will be
provided to those wishing to receive the texts. Any student or parent who texts the code to that number
will then be subscribed. Everyone who needs up-to-date information on safety alerts, rehearsal changes,
logistical alerts (school arrival times from competitions), rain delays, bad weather alerts, and performance
results should sign up including students and at least one parent. Please note there is a new code each
year and you must re-subscribe each year to receive the messages. The form can be downloaded by
going to www.carmelbands.org and clicking on 2014 Forms on the left side of the screen. For additional
information, go to www.remind101.com.
Marching Band Calendar
Download the Carmel Marching Band Rehearsal and Performance Schedule to your iPad, iPhone, Android
device or your Microsoft Outlook calendar. Go to www.carmelbands.org, click on 2014 Marching Band
Calendar, then scroll to the bottom of the page for instructions. The calendar can be downloaded by going
to www.carmelbands.org and clicking on 2014 Forms on the left side of the screen.
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Emergency contact information
If the emergency contact for your student changes it is your responsibility to make sure that the following
people are informed: Mr. Kreke, VP of Marching Bands, and the Head Spirit Mom for your section.
Sign-Up Genius
The band utilizes Sign-Up Genius to sign up for shifts to work on fundraisers, events, food sign ups, etc.
There are easy directions to set up an account and you will see hyperlinks in the Wednesday
announcements to click on to sign up.
CHS Band Boosters, Inc.
Board of Directors
2014-15
Position
Person
Email Address
Director of Bands
Michael Pote
mpote@ccs.k12.in.us
Marching Band Director (associate member)
President
Chris Kreke
Tim Dawson
ckreke@ccs.k12.in.us
president@carmelbands.org
Treasurer
Joe Tauber
treasurer@carmelbands.org
Secretary
Vice President of Ways and Means
Barb Hill
Sandy Hodges
secretary@carmelbands.org
waysandmeans@carmelbands.org
Vice President of Concert & Jazz Bands
Cheryl Hughes
concertbands@carmelbands.org
Vice President of Marching Band
Mike Remley
marchingband@carmelbands.org
Vice President of Guard
Heather Timmons
guard@carmelbands.org
Assistant Vice President of Guard
Caryn Hildreth
guard@carmelbands.org
Vice President of Winter Ensembles
Amber Fisher-Gest
a.gest@sbcglobal.net
Vice President of Corporate Sponsorship
Robin Niehaus
corporatesponsorship@carmelbands.org
Member at Large
Brian Cox
coxfamily@indy.rr.com
Member at Large
James Lipe
jslipe@indy.rr.com
If you have a question regarding anything to do with the boosters, please direct your question to
anyone of the above board members. We all would be more than happy to help.
General Terms
The Tower: The large metal structure on the west side of the football field and at the north end of the
parking lot where the band usually practices. Parents may watch practice from the lower level of the
tower or from the parking lot any time. No students, parents, or siblings should go beyond the first level
of the tower without permission from the director.
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The Circle: The circular drive at the main entrance of the high school. This is where the trucks and semi
will be parked prior to leaving for performances and competitions. The buses for the band members
typically line up parallel to Main St. in front of the building (band wing) during these times. When parking
for a competition send off, please park in the lots west of the Circle. At other times, when picking up your
student at the high school, vehicles should enter from the far east entrance on Main Street (even when
approaching the HS from the west on Main St.) and maintain a single file leading up to the entrance to the
circle. Vehicles stopping to drop off students should be alongside the curb of the circle drive and vehicles
continuing around the circle should be in the inner lane. NEVER stop to drop off your student in the inner
lane of the circle.
The Trail: The trail is the sidewalk/road that goes from the north end of the school to the stadium and
practice field.
Practice Field: This is the lined, asphalt area on the west side of the Stadium near the Tower. Please do
not drive on or park on any part of this area at any time. There are often instruments, cases, equipment,
and students in this area – no cars allowed.
YouTube Posting: Never post videos of our show on YouTube. The show contains copyrighted material
and it is not permissible to post without permission. We also go through several revisions of the show
throughout the season and do not want videos that are a poor representation of our final performance
quality to be available to the public until we are done.
Band Time: “On Time” is at least 10 minutes before the scheduled time to practice or before the
departure time for a competition or performance. Timeliness is very important!!!!
Kreke text: There is a special mass texting system you have the option to subscribe to for up-to-theminute updates on the band. See the Communication page for more info.
Dot Books: These are 3”x5” spiral notebooks (spiral on the longer side) that your student will use to
write down his or her locations for the entire show. All students will be taught how to read and write dot
books and upper classmen will be available for help when necessary. Band members must have their dot
books at all times. Make sure it is labeled and covered in plastic so it won’t run if wet. Lots of students
personalize or decorate them.
Get a GUSH!!!!: Hydration is key to your child making it through all of the practices. When your student
is told to “Get a Gush” this is not a request it is mandatory. Never miss an opportunity to take a drink.
Make sure your student has a ½ gallon water jug. Coleman brand is sturdy, long lasting and very popular.
Make sure to label the jug as there are a lot of jugs on the practice field that look alike. Students should
NEVER share water bottles – this is the easiest way to spread a disease through the group.
SmugMug: A photo gallery on www.carmelbands.org that has thousands of photos taken at practices,
performances and competitions. Instructions for access to the photos and instructions for picture
submission will be available from the band boosters.
Dress up days: Students typically “dress up” at school on the Fridays before major competitions. This is
optional but includes ties for guys and dresses for girls. Students who are “dressed up” at school tend to
get asked why and they can then promote the upcoming competition with their peers and teachers. It
makes a nice impression and shows the kids for the outstanding students and leaders they are.
Blacks: These are solid black shirts and pants made out of wicking fabric that the students wear
underneath their uniforms. Short/long sleeved shirts and shorts/long-legged pants are available for
various weather conditions. They are form fitting so they move easily under the uniform. No tank tops or
camisoles are permitted.
Bag tags: Bags and instrument cases should have a contact name, address, email, phone number, and
an emergency contact name (other than the student) written somewhere inside. Jackets and outerwear
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should be clearly labeled as well. There are many, many identical items that a group of 250 students
come to rehearsal with – label everything!
ISSMA: This stands for Indiana State School Music Association. Carmel competes within our state
through ISSMA and their schedule culminates in the ISSMA State Championships at Lucas Oil Stadium.
Your student may also compete through ISSMA individually and in groups after marching band season.
BOA: This stands for Bands of America and is the nation’s premier high school marching band
championship circuit that Carmel competes in. BOA hosts several regional events and the national
championships.
Invitationals: These are local competitions such as those held at Avon HS, Lawrence Central HS, and
Fishers HS.
Regionals: These are one day competitions for both ISSMA and BOA.
Super Regionals: Two day regional competitions hosted by BOA from mid to late October with up to 60
bands at each venue. Super Regionals for 2014 will be at Indianapolis (Lucas Oil Stadium), St Louis, San
Antonio, and Atlanta.
NATS: Short for the Grand National Championships hosted by Bands of America. The 3-day Preliminary,
Semi Finals, and Finals event is held at Lucas Oil Stadium.
DCI: This stands for Drum Corps International. This is a marching ensemble comprised of brass players,
percussionists, and color guard performers from all over the United States from 17-22 years of age. Their
season starts in the spring and ends in August with the DCI World Championships in Indianapolis. Lots of
band members go to these events and many former members of the Marching Greyhounds are in Drum
Corps.
Pitch Ins: These are themed dinners on the night of home football games beginning at 5:30pm when all
band parents bring food for 12 people of their assigned item. Assignments come out in the Weekly
Announcement that Wednesday.
Things to Remember
1. Positive Attitude, Can Do Spirit
Band is very rigorous and demanding (physically, mentally, musically, and emotionally) but when
your child finishes it they will have many new friends, new skills, and understand what it means to
accomplish a goal through hard work. They will be part of a group with a tremendous history and is
well known across the country. A positive attitude and a can do spirit will get them through when
the going is tough.
2. Encourage Band Members to tough it out
Encourage them to share their issues with other section members who have been through it. Make
sure they go to the social activities and section events so they are having fun and making new
friends. Make sure they get a lot of sleep during practice weeks and eat lots of protein for the
really long days. Talk with them about problems and talk to other parents who have been through
it for advice and for support. This is a difficult activity to appreciate early on because the rewards
of successful performances come much later than the hard work! The vast majority of students
who have stuck with the group for a full year LOVE IT are hooked for life!
3. Help them Organize and Prioritize
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Remember school is first so you may need to help them to organize and use their time wisely
because band takes a lot of time first semester each year. Managing a calendar and assignment
notebook are essential skills to develop.
4. Have no fear to ask for help
Parents and other band members are always available to lend a hand and listen. Car pools help
them make friends. Upper classmen will come early or stay late to help others with the
marching/choreography, a dot book, or the music.
Get to know the parents in your section and others. They will act like a second set
of parents to your son or daughter.
The Board of the Band Boosters is there to help, to field ideas, and implement all of
the support activities of the Band. Get to know them, help them, and never be
afraid to ask a question. They communicate regularly with the Directors and have
the answers.
If your child has a serious issue you can always go to a Director and they will work with you to find
a solution. They want your child to excel and love band so don’t hesitate to speak up.
5. Senior Leadership
The seniors will be the leaders of the section. They will be your student’s first stop for issues,
questions, and help. They will be there to help your student with band issues (including but not
limited to music, marching, friendships, relationships, time management, study issues, and course
help.)
6. Drum Majors
The Drum Majors have tried out for their positions and have been selected for their leadership
ability as well as their knowledge of what is to be done on a daily basis. They have their fingers
on the pulse of everything that is going on in the band. They understand the personalities, the
physical demands, the mental demands, and the time demands. They want to know when a
section is having trouble so they can help and lead you in a forward manner. These folks are next
in the chain of command. They can get answers from Directors when necessary and they want
what is best for the band and its members.
7. Directors
The Directors will get to know your child well during the year. They are very willing to talk to any
band member about problems but try to go to section leaders and drum majors first. The directors
are BUSY people and their focus is the rehearsal and well-being of the group so they are not your
best resource for general information available elsewhere. Please feel free to set up a time to
discuss your specific concerns about your student with the director at any time!
8. Social Media/Staff Contact
Students will never be asked for their contact information, phone numbers, or social media contact
information by staff members/directors and students should not attempt to friend or follow staff
members/directors. We have established formal Carmel Bands Facebook and Twitter accounts and
utilize the Remind101 text messaging system to communicate with students. Remind101 is a
blind, one-way texting system.
9. Tutoring Available
In the event your band member has trouble with school, organizing, or a particular subject let Mr.
Kreke know via email and he will get your child hooked up with a student in the band that can help
them or from National Honor Society. Band is an adjustment and the Directors of the Band believe
academics come first so don’t be afraid to ask for help. The directors will be able to help you find a
student in the band program that will usually be able to assist your student.
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10. Major Personal Problems
Parents please seek out the Directors if your child is having a significant personal or health issue.
They really want the best for these children and are there to work with you to find solutions that
work for everyone.
11. Your student is probably more capable than you realize
Even if you have all the time in the world, you will start to feel like a personal servant if you don’t
ask your kids to take some responsibility for their own stuff. Water jugs, lunches, props, laundry -it never ends. Your student can make a sandwich, fill up a water jug, and set out their ‘stuff’. It’s
up to you if want them using your washer and dryer, but they’ve got to learn someday! When you
see what they accomplish and how hard they work for someone else, you will be amazed. This is
an excellent time to start teaching (if you haven’t already) self-management techniques that will
serve them well throughout life. If you are inclined, help them create checklists so that they
remember everything they need to bring. It will be a lot of stuff, so be ready.
Competition & Performance Etiquette for Parents
We encourage all parents and siblings to attend every competition to support our Marching Greyhounds.
Our kids work very hard for months and what better way to show your support than to attend EVERY
competition.
Carmel supporters have earned a very positive reputation at the competitions for supporting all the bands.
When attending competitions, please keep in mind that you are representing Carmel High School and the
Carmel community. We have a reputation for being a class act. Please do your best to keep it that way!
The following are a few key items to keep in mind:
•
Silence your cell phones during performances. If you have a phone emergency, please leave the
stands to use it.
•
After the band takes the field, the announcer will introduce the band and the spectators will
become quiet. Once the announcer says, “Drum Major, you may take the field for competition,” DO
NOT yell out your child’s name or anything else during this quiet time. The kids are nervous and
trying to focus on the task at hand.... performing the show.
•
Once a performance has begun, please sit. Do not get up to move around or get the attention of
others in the stands. Walking in or out of the stadium is distracting to the students and could
affect their performance.
•
If you see or hear something that you feel is really great or outstanding from any group, let the
performers know by applauding. The kids feed off of that applause and it keeps them energized
throughout their performance.
•
Do not make derogatory comments about anyone or any group at any time. You never know who
will be standing around you and this is a poor representation of our group. Save it for the ride
home. This is about good sportsmanship.
•
We give a standing ovation to EVERY band that performs. Get up and give the bands your
enthusiastic applause. All students in these groups work like our students do and deserve your
support for their efforts. Other schools do notice and have commented on it.
•
For their safety and as a courtesy to others, do not allow children to play in the stands or distract
other spectators. Children are the future of this activity. It is good for them to see why big brother
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or big sister is always at practice.
•
Never post any videos of our performances to YouTube or other social media venues. The
performances contain copyrighted material and it is not permissible to post without permission.
Our show is also in a constant state of change and we do not want to have early season videos that
may be poor representations of our final performances out there for the public to dissect prior to
when we want them released.
•
Remember the Golden Rule: Treat others as you would wish yourself to be treated.
Competitions and Send-Offs
1. Schedules
Carmel participates in a variety of competitions both in the daytime and evenings. You will be
getting schedules on a weekly basis on Wednesdays in the Weekly Announcements. Most
competitions will take the entire Saturday that they are scheduled on. Also, you will get the
mass texts about schedule changes due to weather, placement to perform, etc. from Mr. Kreke.
Again, you MUST SIGN UP for BOTH of these services and it is advisable that your band
member and anyone else driving sign up as well.
2. Be Flexible
While the directors try to keep us as up to date as possible, remember they are moving 250
kids, instruments, and equipment. You will receive a text from Remind101 when they are
about 20-30 minutes out from arriving back at the school.
3. Costs
There is a cost to enter all of the competitions. They range from $6.00 per person and free
parking to $70.00 per person and paid parking downtown at Lucas Oil. Ticket prices get
progressively higher as the season moves toward the finals at Lucas Oil Stadium. Additionally,
all of the venues have drinks, programs, memorabilia, shirts, buttons, etc. At ISSMA State
Prelims, State Finals, Grand National Prelims, Semi Finals and Finals separate tickets are
required for each event. These range from $25-$70 per seat. The band usually orders Grand
National Finals tickets in two blocks, one in the 600s (high up if you like the aerial view to see
the design formations) and one in 200s or 300s (about two tiers up if you like the big sound
and a closer view). You may request to sit with someone within the block but it is not
guaranteed. You may also order handicap seats. Make sure you order with the band so you
can be with all of the Carmel people. Be prepared to pay cash for parking ($10.00-$25.00 per
event). Carpooling is suggested as it saves money and makes it more fun.
4. Walled Lake
During Grand Nationals week beginning Wednesday night through Sunday morning, the Carmel
Marching Greyhounds host the Walled Lake Band from Michigan. We house all of the students
and adults. Our band gets paid by their band to do this but the homes housing the students
are volunteers. The Directors try hard to keep the two bands on the same schedule but it is
advisable to have two drivers in the home. You only have to feed them breakfast and snacks.
They are very polite kids and your child will make new friends from another state by hosting.
On the second night of preliminary performances for Grand Nationals, both bands will meet in
the Freshman Cafeteria for dinner. The bands who make the finals are announced on a live feed
that night. This is another great opportunity to volunteer to help at the dinner since your child
and your Walled Lake kids will be there. If you have a son you will be assigned to house boys,
and if you have a daughter, you will get girls.
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5. Post Competition Activities
After some of the big competitions, lots of kids in the band like to go to Steak-n-Shake or
McDonald’s in Carmel for about an hour. Again, carpool with your section so all of the poor
parents don’t have to wait. These can be at 2:00am or 3:00am for the big competitions.
6. Send Offs
At every competition or away performance there is a mini event in front of the school around
the Circle Drive. The semi and equipment/prop trucks will be parked on the circle. The Parent
Pep Band will be set up along the wall near the performing arts wing and plays for everyone
through departure. Parents usually start arriving about the same time the kids are going in for
their meeting in the band room with Mr. Kreke for their final instructions.
The spirit moms (these are the volunteer formal cheerleaders of every section
that make the season great for the kids with snacks, bags, decorations, etc.) set p tables and
give out goodies and food to every member of their sections. This group uses a lot of creativity
to help make the season fun for all of the kids.
The groups selling spirit wear and memorabilia will often be at these events so
you can order shirts, hats, jewelry, buttons, etc.
The instruments will be loaded into the semi, the trucks and buses (we usually
have around eight buses) and all of the parents and families block Main Street to
cheer our Band and crew to an excellent performance as they pull out. This
means a lot to the kids and is a great time for photo opportunities. Tons of
fun for the entire band family!!!!!
7. Carmel High School Season Football Tickets
For band parents there is an opportunity to buy season tickets for the football games for $35
each. Again, buying these with people you know or your section makes it fun. Sometimes they
let the band buy as a block. Wear your Carmel Band regalia and cheer with us for the football
team and the band. It is a lot of fun at the dinners and games as a section and band.
8. Friday is White Shirt Day
Every Friday afternoon, the band practices on the football field. Your child should wear a white
t-shirt to practice so the staff can see the spacing of the drill easily. Parents are welcome to
watch these practices in the stands. On all other practice nights, parents are welcome to come
early, watch, and even go up on the first level of the tower to watch. This is a great time to talk
with other parents, ask questions you might have, and get to know other parents. You will find
that this is one big happy family!
Football Game Pitch-In Dinners
The Band Boosters host a pitch-in dinner for the kids, staff, field crew, uniform moms, and band
families before each home football game. The pitch-in committee needs lot of volunteers to
organize, set up, and clean up on Friday nights.
1. Every pitch-in has a different “theme”, and each section is assigned to bring a type of
item to serve 12 (main dish, side dish, dessert, or drinks). Watch the weekly
announcements for the category of food your section is assigned to bring.
2. Try to bring your items in DISPOSABLE CONTAINERS so they can be tossed at the end of
the night. It makes clean up much easier. Plates, napkins, and cutlery will be provided.
3. Bring your items for TWELVE (12) to the Carmel High School football parking lot near the
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tower on the northwest side of the Stadium by 5:15pm, even if you are unable to
attend. Band members rely on this food for their dinner.
4. Your items can be homemade or store bought; it is up to you.
5. Dinner is served at 5:30pm for band members, staff, field crew and uniform moms.
Parents, families, and all others eat after them.
6. There is always music. Bring your own chair(s). You can even bring tables to tailgate
with the other band parents.
7. Everyone goes straight to their seats for the game after dinner.
SCRIP
SCRIP is a means of fundraising that allows you to earn credit on marching band fees by purchasing gift
cards from hundreds of participating retailers. Categories of retailers include sporting goods, dining,
vacations, health & beauty, entertainment, gas & auto, home décor and department stores. There will be
a special meeting early in the marching band season on how to use SCRIP. We highly recommend you
attend to get all your questions answered.
1. How do I order Scrip cards?
Go to www.shopwithscrip.com (SWS) to register. Click on Get Started on the top menu bar, then
Register on the left side of the page. Follow the online instructions to complete your registration.
Enter your child’s first and last name in the “Student Name” field. Enter this non-profit
organization code for CHS Marching Band: 5FL37BC714643.
2. How do I pay for my order?
There are two ways to pay for your order:
a) Write a check payable to CHS Band Boosters. Your payment must be turned in to the Band
SCRIP coordinator BEFORE we can release your order for processing. Please write your order
number on the Memo line of your check. If you can’t make it to the weekly drop off, your check
can be mailed to the scrip coordinator. Contact scrip@carmelbands.org for the current mailing
address.
b) Use Presto Pay to automatically deduct your payment for your order from your checking or
savings account. See instructions at SWS on how to set up your account to use Presto Pay. There
is a .15 convenience fee per order to use Presto Pay. If you “bounce” a payment using Presto Pay,
your order will be canceled and you will be charged $30.39 by the band.
3. When and where do I get my gift cards?
Regular Scrip cards ordered before midnight each Thursday are available for pick up the following
week. Gift cards can normally be picked up every Thursday from 5:00-7:00 PM at the stadium
parking lot during marching band season at the SCRIP table or right inside the band hallway during
off-season months. On weeks there is a home football game, cards will be picked up on Fridays
during the pitch-in at the stadium parking lot. Our SCRIP volunteers also have available a supply
of the most popular gift cards to sell on the spot during this time (Kroger, Marsh,
O’Malia, etc). These cards are referred to as Scrip-to-go. You will fill out a form at the time of
purchase to ensure your account is credited for these cards.
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4. How much can I earn?
The % of rebate varies by retailer but some offer as much as 15% of the value of the gift card
purchased.
5. What is ScripNow?
ScripNow! is a great way to order and receive your gift card electronically in minutes, right to your
inbox, ready for you to print and use. ScripNow! orders submitted online are typically delivered in
less than 15 minutes if paid for with PrestoPay, however not all retailers have a ScripNow! option.
See the web site for a list of ScripNow! retailers.
6. What is Reload?
Reloading gift cards is a great way to reuse previously purchased gift cards at
www.shopwithscrip.com. Reload requests submitted by 3:30 PM on any week day (excluding
holidays) will be processed overnight, and funds will be available by 11:00 AM the next day. Not
all retailer brands have a Reload option. See the web site for a list of Reload retailers and
instructions on how to reload those cards.
7. How do I know my rebates are being applied to my marching band fees?
Any rebates earned will be reflected on the monthly statement you receive from the CHS Band
Boosters. It may take several months so it’s recommended that you keep track of your credits.
Questions on your statement should be directed to the Carmel Bands Treasurer.
For a complete list of participating retailers and information on using SCRIP, download the User Guide on
the left side of the page at www.shopwithscrip.com.
Spirit Wear & Memorabilia
A. Spirit Wear
There are usually two to three opportunities to purchase spirit wear: t-shirts, jackets, hats,
etc. They are sold through the Wednesday emails, at football game dinners, and sometimes at
send-offs for competitions.
The first opportunity for spirit wear is before first football game and is Carmel Band spirit wear
(band logo etc.) The second opportunity is usually specific to that year’s show theme. These
items range in price from $12.00-$40.00.
Band members will be given their “Parade” shirt, their “Tour” shirt and also a section t-shirt ( it
is paid for by the spirit fees collected in your regular fees).
B. Videos and photos
There are opportunities to purchase a year-end video produced by one of the
parents. Videos and photos by Jolesch are also available for purchase online and
at competitions. These items range in price from $25.00 to $100.00.
On the Carmel Band’s website there is a section called Smug Mug which allows members and
parents to upload photos from practices, performances, and competitions. You may purchase
from Smug Mug.
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(See the separate page about Smug Mug)
C. Banners
Everyone is given the opportunity to purchase a blue and gold CHS banner
with your child’s name and instrument to hang outside your house. These
run around $50.00 dollars.
D. Letter Jackets
You may purchase a letter jacket. Most members wait until their second year
since the Carmel “C” is awarded after the second year of participation. We
have some preferred providers for the patches and embroidery. The jackets
cost around $100.00 with some of the embroidery and it is about $75.00 for
the remaining embroidery and sewing on patches. You can sew patches yourself
to save money if you like.
E. Spirit Buttons and Memorabilia
During football season you can order a button with you band member’s photo on it. Also, there
is jewelry, Christmas ornaments, smiley faces for cheering and other buttons that are a few
dollars each. You can be as buttoned etc. as you like.
F. Year-end sales
Memorabilia and even Guard flags are often for sale at the year-end banquet. Lots of people
buy these to make quilts, the insides of shadow boxes or any number of clever things.
Everything to do with spirit wear is totally optional. There is no pressure to have these items from the
Directors or leaders of the Band.
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