clavisWorkSafety
Electronic risk assessment (RA)
fully integrated
into SAP
clavis Unternehmensberatung Bremen · Cologne
March 6th, 2015
Overview

Risk Assessment – Why?

Risk Assessment – Benefits

Electronic Risk Assessment I-III

Overview of Risk Assessment – in SAP Cockpit

Detailed View of Risk Assessment – SAP- Cockpit I-II

Overview of Risk Assessment – Web- Cockpit

Detailed View of Risk Assessment – SAP- Cockpit I-II

Work Permit – Work Control Certificate

Pros of clavisWorkSafety

clavisWorkSafety vs. SAP EH&S-IHS

clavisWorkSafety – Addons
clavis Unternehmensberatung Bremen · Cologne
March 6th, 2015
Risk Assessment – Why?

Part of employer’s legal obligations (§5 labour protection law)

Each employer / company must


identify activity based risks for employees,

take the necessary protective measures and

check their effectiveness.
Goal: reduction of occupational and work-related accidents
and diseases
clavis Unternehmensberatung Bremen · Cologne
March 6th, 2015
Risk Assessment – Benefits

Reduction of costs and down time resulting from
accidents/diseases

Improvement of cost-effectiveness, competitive position
and company image through responsible acting

Fulfilment of essential audit criterion

Obtain important information and hints about

hazards and burden at workplace

necessary technical and organisational protective measures

contents of instruction lessons
(Source: employers' liability insurance association of the raw material and chemical industry)
clavis Unternehmensberatung Bremen · Cologne
March 6th, 2015
Electronic Risk Assessment I

Standardization of recurring processes

Integration of contractors into the risk assessment process

Coherent risk assessment for all contractors

Input is verified for plausibility and completeness (traffic light control)

Inclusion of involved neighbouring units directly into the system
(no travel time)

No manual processes (recording, approval, etc.)

Extension of work period per mouse click instead of creating
a new set of documents

Improvement of workflow efficiency
Saves time and money!
clavis Unternehmensberatung Bremen · Cologne
March 6th, 2015
Electronic Risk Assessment II

Complete integration into SAP

Synergies by using data from the SAP system, like maintenance
order, functional locations, equipments etc.

Customization per matrix / configuration

Coordination and approval of work

Recording of lessons learned

Increased safety, less accidents and diseases

Implementation as SAP application with contractors connected
via the Web or as state-of-the-art Web app

Dynamic layout of work control certificate
No compromises on safety!
clavis Unternehmensberatung Bremen · Cologne
March 6th, 2015
Electronic Risk Assessment III

All detailed data at a glance

Customizable individual user layouts

Sort of, filter and search over all fields

Variable window structure

Print preview

Export to Excel or conversion into text file

Graphic status display
High user acceptance!
clavis Unternehmensberatung Bremen · Cologne
March 6th, 2015
Overview of Risk Assessment – in SAP Cockpit
clavis Unternehmensberatung Bremen · Cologne
March 6th, 2015
Detailed View of Risk Assessment – SAP-Cockpit I
clavis Unternehmensberatung Bremen · Cologne
March 6th, 2015
Detailed View of Risk Assessment – SAP-Cockpit II
clavis Unternehmensberatung Bremen · Cologne
March 6th, 2015
Overview of Risk Assessment – Web-Cockpit
clavis Unternehmensberatung Bremen · Cologne
March 6th, 2015
Detailed View of Risk Assessment – Web-Cockpit I
clavis Unternehmensberatung Bremen · Cologne
March 6th, 2015
Detailed View of Risk Assessment – Web-Cockpit II
clavis Unternehmensberatung Bremen · Cologne
March 6th, 2015
Work Permit – Work Control Certificate
Only if all persons involved have approved the work and all other status are completed (green light/check
mark) the risk assessment is released and the work control certificate can be printed.
clavis Unternehmensberatung Bremen · Cologne
March 6th, 2015
Pros of clavisWorkSafety

Standardization of risk assessment process

Time saving by electronic recording

Integration into SAP system

Acceleration of maintenance and repair processes

Increase in productivity

Deeper process know-how of clavis staff

Reduced travel times by use of mobile applications
clavis Unternehmensberatung Bremen · Cologne
March 6th, 2015
clavisWorkSafety vs. SAP EH&S-IHS
Comparison of Functional Scope: clavis WorkSafety vs. EH&S - IHS
clavis
Work
Safety
SAP
EH&S - IHS
No need for additional structure item
Yes
No
Direct assignment to functional location and equipment
Yes
No
Assignment to maintenance order or maintenance notification
Yes
No
Transfer of maintenance order data and master data into risk assessment
Yes
No
Storage of risk assessment templates for functional location and/or equipment
Yes
No
Functions concerning risk assessments and work control certificate
Dynamic risk assessment per activity possible
Yes
No
Admin templates provide preconfigured specification of risks with and w/o measure(s) when selecting an activity
Yes
No
Distinction based on activity, workplace and work area related risk analysis
Yes
No
Administration of activity / workplace related risks by contractor possible
Yes
No
Automatic classification of threats
Yes
No
Automatic calculation of residual risk after selection of one or more measures to reduce risk
Yes
No
Integration of clearance management possible
Yes
No
Integration of mobile laboratory analysis / clearance measurement
Yes
No
Management of interruptions at work
Yes
No
Approval control via activity/risk matrix possible
Yes
No
Dynamic structure of work control certificate
Yes
No
Recording of measuring points concerning functional location and equipment directly in the application
Yes
No
Link from cockpit to geographic information system possible
Yes
No
Assignment of document to measure
Yes
No
Full handling from within a transaction
Yes
No
clavis Unternehmensberatung Bremen · Cologne
March 6th, 2015
clavisWorkSafety - Addons

Mobile applications

Room air samples / laboratory analysis

Blinds tracking

Integration of geographic information system / GIS

Integration of existing hazardous material management systems

Flexible and individual reporting system

Option of purely internet-based solution including dynamic
generation of PDF-documents
clavis Unternehmensberatung Bremen · Cologne
March 6th, 2015
THANK YOU FOR YOUR ATTENTION!
clavis berater sozietät
Unternehmensberatung GmbH
clavis Unternehmensberatung Bremen · Cologne
March 6th, 2015