Annual Conference
Sponsorship & Exhibitor Prospectus
Invitation to Participate
Join us in Windsor, Ontario
Dear Industry Friends and Colleagues:
The Canadian Society of Professional Event Planners (CanSPEP) is a powerful, vibrant and
growing association of independent event planner entrepreneurs who collectively produce
thousands of meetings, conferences and events across Canada each year. CanSPEP provides
Industry Partners with a direct channel to this key market influencing an annual spend of over
$50 million dollars. Many of our members have forged long- standing supplier relationships
thanks to connecting with companies who have participated as a sponsor at a CanSPEP event.
Formed in 1996 as the Independent Meeting Planners Association of Canada (IMPAC), we
are thrilled to be celebrating CanSPEP’s 20th Anniversary this year! The Conference Planning
Committee, along with the Board of Directors, and the Past President’s Council, are looking
forward to many special plans to acknowledge this important milestone. You don’t want to miss
being a part of the excitement!
The 2016 conference theme is “20/20 - Remembering the past …. Envisioning the Future”.
We invite your company to connect with us and be noticed. There are lots of sponsorship
opportunities within the prospectus, so choose to support something that will be a good fit with
what you do, or just be fun to do!
We are always appreciative of supplier support, as it helps us make good events, great events.
Many thanks to all of the companies who have supported the organization over the past 19
years, and welcome to those who may be supporting CanSPEP for the first time.
We look forward to hearing from you!
Sincerely,
Farida Esmail
Sponsorship Co-Chair
Claire Belanger-Parker
Sponsorship Co-Chair
Patricia Pearson, CMP
Conference Chair CanSPEP 2016
Planning Committee 2016
2016 Conference Chair
Patricia Pearson, CMP
CanPlan Event & Conference Services Inc.
2016 Conference Co-Chair and
Supplier Showcase Chair
Marie-Claude Bureau, CMP
Maestro Event and Conference Management Inc.
Past Presidents and
20th Anniversary Chair
Heidi Wilker, CMP
Blessed Events
Sponsorship Committee
Co-Chairs
Farida Esmail
Plan R Us
Marketing Committee Chair
Ann Clemensen, CMM
CanPlan Event & Conference Services Inc.
Hospitality Committee Chair
Jason Toner
Tourism Windsor Essex Pelee Island
Committee Members
Education Committee Chair
Committee Members
Claire Bélanger-Parker
CNT Management Group Inc.
Tina Wakeford
Caesars Windsor
Nancy Campana
Nouveau Event Planning
Mark Elmorsy
Plan Ahead Events
Heather Lockwood, CMP
HPL Meetings and Events
Tina Hughes
Creative Relations Event Planning
Mark Elmorsy
Plan Ahead Events
Mariette Haras
Big Events
PAC Committee Representative
Helene Moberg
Destination Halifax
CanSPEP Board Representative
Christine Baily, CMP
Baily Event Management Inc.
CanSPEP Association
Management
Doreen Ashton-Wagner
Greenfield Services Inc.
Jeff Chabot
Greenfield Services Inc.
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Erin Adrain
Creative Relations Event Planning
Meaghan Rockett
Greenfield Services Inc.
www.CanSPEP.ca
CanSPEP
Who We Are and What We Do
The Canadian Society of Professional Event Planners (CanSPEP) is a dynamic,
diverse and innovative society of independent event professionals, with a
leading national voice in the event industry. CanSPEP is the only association
in Canada that offers an exclusive membership to independent event planner
entrepreneurs.
Founded in 1996 as IMPAC, CanSPEP presently represents approximately 100 members and
provides INDUSTRY PARTNERS with a direct channel to a key planning market.
Why Should YOU Invest?
• Market your products and services to a host of Canada’s leading event and meeting
planners/decision makers
• Show support of CanSPEP’s Educational Programs - a meaningful and valued investment
to our members
• Network with primary target clients
• Build lasting relationships with clients in a fun and unique forum
• Gain valuable recognition with existing and prospective clients
CanSPEP’s Annual Conference continues to be the highlight of our year and 2016 will be no
exception. Join us as a Conference Sponsor, Exhibitor and/or Delegate.
Special Note:
Continuing our ‘GREEN’ initiatives, there will be no delegate kit bags provided.
Conference 2016 offers an increased profile for sponsors via a mobile app!
Annual Conference 2016
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www.CanSPEP.ca
Financial Sponsorship
$5,000
Chairman’s Select Level
Planner Day – Thursday
Be where no one else can be and have exclusive access to 80+ planners
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Exclusive Sponsorship of the Planner Day
Opportunity to brand the day with promotional materials and banners
3 minutes to address the audience and/or show a video
One (1) complimentary supplier registration
Prime 6’ tabletop exhibitor space in the Supplier Showcase
Verbal acknowledgement of contribution during the event
Priority treatment of corporate name/logo on sponsor PPT page shown during the conference
Recognition on CanSPEP Web Site Conference Page
Rotating logo on sponsorship banner of Mobile App (five placements in one full rotation)
Opportunity for one pre-event e-blast message to be sent to attendees prior to conference (content and
timing to be approved and disseminated by Conference Secretariat)
Opportunity for promotional item or welcome gift (to be supplied by partner), which will be delivered to
planners staying at the conference hotel Thursday or Friday evening (approx. 80)
Delegate Contact List (post-event) Note: Delegates may opt-out as per PIPEDA regulations.
Recognition in the CanSPEP Conference Communications (pre/post Conference Acknowledgements)
Recognition on event signage during the event and sponsor ribbon on badge
Banner AD on conference registration website with special message
• Commitment required by November 3, 2015
• AD copy required by November 14, 2015
$5,000
Chairman’s Select Level
Gala Awards Dinner – Saturday evening
Themed evening – The roaring 20’s
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Exclusive sponsorship of the Gala Dinner
Opportunity to brand the evening with promotional materials and banners
3 minutes to address the audience and/or show a video
One (1) complimentary supplier registration
Prime 6’ tabletop exhibitor space in the Supplier Showcase
Verbal acknowledgement of contribution during the event
Priority treatment of corporate name/logo on sponsor PPT page shown during the conference
Recognition on CanSPEP Web Site Conference Page
Rotating logo on sponsorship banner of Mobile App (five placements in one full rotation)
Opportunity for one pre-event e-blast message to be sent to attendees prior to conference (content and
timing to be approved and disseminated by Conference Secretariat)
Opportunity for promotional item or welcome gift (to be supplied by partner), which will be delivered to
planners staying at the conference hotel Thursday or Friday evening (approx. 80)
Delegate Contact List (post-event) Note: Delegates may opt-out as per PIPEDA regulations.
Recognition in the CanSPEP Conference Communications (pre/post Conference Acknowledgements)
Recognition on event signage during the event and sponsor ribbon on badge
Banner AD on conference registration website with special message
• Commitment required by November 3, 2015
• AD copy required by November 14, 2015
Annual Conference 2016
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www.CanSPEP.ca
Financial Sponsorship
$5,000
Chairman’s Select Level
Featured Speakers – opening and closing (2 opportunities)
Offsets honorarium, travel and accommodations
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Opportunity to introduce featured speaker
3 minutes to address the audience and/or show a video
One (1) complimentary supplier registration
Prime 6’ tabletop exhibitor space in the Supplier Showcase
Verbal acknowledgement of contribution during the event
Priority treatment of corporate name/logo on sponsor PPT page shown during the conference
Recognition on CanSPEP Web Site Conference Page
Rotating logo on sponsorship banner of Mobile App (five placements in one full rotation)
Opportunity for one pre-event e-blast message to be sent to attendees prior to conference (content and
timing to be approved and disseminated by Conference Secretariat)
Opportunity for promotional item or welcome gift (to be supplied by partner), which will be delivered to
planners staying at the conference hotel Thursday or Friday evening (approx. 80)
Delegate Contact List (post-event) Note: Delegates may opt-out as per PIPEDA regulations.
Recognition in the CanSPEP Conference Communications (pre/post Conference Acknowledgements)
Recognition on event signage during the event and sponsor ribbon on badge
Banner AD on conference registration website with special message
• Commitment required by November 3, 2015
• AD copy required by November 14, 2015
Full program details will be available soon. For details on specific speakers that are available for sponsorship contact:
Farida Esmail at f.esmail@sympatico.ca or 416.949.1284
$3,000
Chairman’s Premium Level
Lunch – (2 opportunities – Friday & Saturday)
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Exclusive sponsorship of the Lunch
Opportunity to brand the lunch with promotional materials and banners
One (1) complimentary supplier registration
6’ tabletop exhibitor space in the Supplier Showcase
Verbal acknowledgement of contribution during the event
Corporate name/logo on sponsor PPT page shown during the conference
Recognition on CanSPEP Web Site Conference Page
Rotating logo on sponsorship banner of Mobile App (three placements in one full rotation)
Delegate Contact List (post-event) Note: Delegates may opt-out as per PIPEDA regulations.
Recognition in the CanSPEP Conference Communications (pre/post Conference Acknowledgements)
Recognition on event signage during the event and sponsor ribbon on badge
Banner AD on conference registration website with special message
• Commitment required by November 3, 2015
• AD copy required by November 14, 2015
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www.CanSPEP.ca
Financial Sponsorship
$3,000
Chairman’s Premium Level
Hospitality Suite – (3 opportunities – Thursday, Friday & Saturday)
Gather at the end of the day with clients and colleagues
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Exclusive sponsorship of the Suite
Opportunity to theme the suite and display promotional materials
One (1) complimentary supplier registration
6’ tabletop exhibitor space in the Supplier Showcase
Verbal acknowledgement of contribution during the event
Corporate name/logo on sponsor PPT page shown during the conference
Recognition on CanSPEP Web Site Conference Page
Rotating logo on sponsorship banner of Mobile App (three placements in one full rotation)
Delegate Contact List (post-event) Note: Delegates may opt-out as per PIPEDA regulations.
Recognition in the CanSPEP Conference Communications (pre/post Conference Acknowledgements)
Recognition on event signage during the event and sponsor ribbon on badge
Banner AD on conference registration website with special message
• Commitment required by November 3, 2015
• AD copy required by November 14, 2015
$2,000
Chairman’s Reserve Level
Breakfast – (2 opportunities – Friday & Saturday)
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Exclusive sponsorship of the Breakfast and display promotional materials
2 minutes to address the audience
Verbal acknowledgement of contribution during the event
Corporate name/logo on sponsor PPT page shown during the conference
Recognition on CanSPEP Web Site Conference Page
Rotating logo on sponsorship banner of Mobile App (two placements in one full rotation)
Delegate Contact List (post-event) Note: Delegates may opt-out as per PIPEDA regulations.
Recognition in the CanSPEP Conference Communications (pre/post Conference Acknowledgements)
Recognition on event signage during the event and sponsor ribbon on badge
Banner AD on conference registration website with special message
• Commitment required by November 3, 2015
• AD copy required by November 14, 2015
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www.CanSPEP.ca
Financial Sponsorship
$2,000
Chairman’s Reserve Level
Wine Service – (2 opportunities – Friday & Saturday)
You’ll be the favourite supplier in town!
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Exclusive sponsorship as sponsor and display promotional materials
Verbal acknowledgement of contribution during the event
Corporate name/logo on sponsor PPT page shown during the conference
Recognition on CanSPEP Web Site Conference Page
Rotating logo on sponsorship banner of Mobile App (two placements in one full rotation)
Delegate Contact List (post-event) Note: Delegates may opt-out as per PIPEDA regulations.
Recognition in the CanSPEP Conference Communications (pre/post Conference Acknowledgements)
Recognition on event signage during the event and sponsor ribbon on badge
Banner AD on conference registration website with special message
• Commitment required by November 3, 2015
• AD copy required by November 14, 2015
$1,000
Chairman’s Classic Level
Internet Café
Located within the supplier showcase area
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Exclusive sponsorship of the Internet Café with logo displayed on computer screens
Verbal acknowledgement of contribution during the event
Corporate name/logo on sponsor PPT page shown during the conference
Recognition on CanSPEP Web Site Conference Page
Rotating logo on sponsorship banner of Mobile App (one placement in one full rotation)
Delegate Contact List (post-event) Note: Delegates may opt-out as per PIPEDA regulations.
Recognition in the CanSPEP Conference Communications (pre/post Conference Acknowledgements)
Recognition on event signage during the event and sponsor ribbon on badge
$1,000
Chairman’s Classic Level
Badge Holders
Given to all conference delegates (150+)
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Exclusive sponsorship of badges (logo one color)
Verbal acknowledgement of contribution during the event
Corporate name/logo on sponsor PPT page shown during the conference
Recognition on CanSPEP Web Site Conference Page
Rotating logo on sponsorship banner of Mobile App (one placement in one full rotation)
Delegate Contact List (post-event) Note: Delegates may opt-out as per PIPEDA regulations.
Recognition in the CanSPEP Conference Communications (pre/post Conference Acknowledgements)
Recognition on event signage during the event and sponsor ribbon on badge
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www.CanSPEP.ca
In-Kind Sponsorship
Gifts of Support
With the generosity of in-kind sponsorships, the CanSPEP 2016 Conference is
able to provide an educational and social event of distinguished excellence.
As an in-kind sponsor, your company will ...
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Highlight your unique products and services!
Demonstrate your commitment to the Association and our members!
We welcome your expertise, and are seeking the following products/services to support the event logistics:
• Travel: Ground Transfers between venues in Windsor
Air Travel (for featured speakers)
• Keynote Speaker
• Printing Services: pre-event and on-site collateral (brochures, signage)
• Decor Services
• Mobile App
• Conference Photography
• Audio Visual/Lighting
• Entertainment
• Premium / Novelties
• Lanyards / Name Badges / Ribbons
• Notepads
IMPORTANT NOTES:
• In-kind sponsorships will be recognized based on the agreed dollar value of the sponsorship
• In-kind sponsorships are available on a first-come, first-secured basis.
Host City and Venue
Thank You to our Host City and Venue:
Tourism Windsor Essex Pelee Island
333 Riverside Drive West, Suite 103
Windsor, ON, CA
N9A 7C5
(800) 265-3633
www.visitwindsoressex.com
Annual Conference 2016
Caesars Windsor
377 Riverside Drive East
Windsor, ON, CA
N9A 7H7
(800) 991-7777
www.caesars.com/caesars-windsor
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www.CanSPEP.ca
Supplier Showcase
Get Connected!
The Canadian Society of Professional Event Planners (CanSPEP) Annual Conference is the only event of its kind in
Canada, bringing together Independent Event Planners from across the country and connecting them with the latest
education, tools and technologies to help them succeed and grow in their businesses and with their clients. It’s a
conference for Planners, organized by Planners.
Showcasing at this conference will bring you face-to-face with your key target audience: decision-makers and
influencers in the procurement of accommodations, venues, professional services, and goods to enable their clients
to put on a great and successful event or conference.
If you want to connect face-to-face with up to 80+ buyers, then this is the showcase you need to attend!
New this year!
Planners and suppliers have been asking for more time to connect, we have listened and are offering a two-day
showcase.
You will have several opportunities to connect during morning and afternoon coffee breaks hosted in the trade
show area, lunch and after lunch program dedicated to the supplier showcase. The showcase will wrap up after
lunch on Saturday.
Schedule
Friday, March 4 from 9:30 to 15:30
Saturday, March 5 from 10:00 to 13:30
Your options:
(All levels include one 6’ tabletop and 2 chairs)
Chairman’s Rye Level - $500
Showcase Tabletop only
• Showcase your accommodations, venues, professional services, and/or goods during extended hours with
qualified planners
Chairman’s Maple Level - $750
Breakout or Workshop Host and a Showcase Tabletop
• Get more visibility by being a breakout or workshop host and introducing one of the breakout or workshop
speakers (up to 3 minutes of podium time – no video option). Choice of breakout or workshop at the discretion
of the showcase chair
Chairman’s Sherry Level - $1,000
Session Host and a Showcase Tabletop
• Get even more visibility by being a main session host and introducing one of our session speakers (5 minutes
of podium time to address the audience – can also showcase a video). Choice of session at the discretion of the
showcase chair
Please Note: A full conference registration is NOT required to participate in the showcase.
Should you wish to participate in the educational sessions and other networking opportunities, you must register
for the conference. See our program for excellent educational sessions for both our partners and planners. We
are offering a special conference rate for partners who also wish to participate in the showcase.
Please visit the conference registration page for rates.
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www.CanSPEP.ca
Signing Up
For CanSPEP 2016!
For reservation of sponsorship and/or exhibit opportunities for the CanSPEP 2016 Conference, please consult the
following information:
PAYMENT / CANCELLATION POLICIES:
Payments:
Cancellation:
Full Payment is due with signed contract.
Upon signing of this agreement, you agree to participate as a CanSPEP Conference 2016 sponsor as indicated in the contract. In the event a cancellation is made after signing this contract, you will still be responsible for 50% of the total agreed cost.
Cancellations are not accepted after December 11, 2015.
TO BOOK YOUR SPONSORSHIP:
1. Complete the attached sponsor contract
2. FAX or SCAN with credit card information to:
Fax:613-525-5340
Email: info@canspep.ca
Mail with cheque to: 19270 Kenyon Concession 4, Alexandria, ON K0C 1A0
Notes:
CanSPEP 2016 Conference reserves the right to decline any offer of sponsorship.
Sponsorship options are available on a first come, first served basis. Levels and options will be confirmed in writing
upon receipt of payment.
TO BOOK YOUR SUPPLIER SHOWCASE:
Please register on-line (www.CanSPEP.ca) for the supplier showcase and conference registration.
QUESTIONS?
Contact:
Financial Sponsorship
Jeff Chabot
Association Manager, CanSPEP
613-288-4539
info@canspep.ca
Annual Conference 2016
In-Kind Sponsorship
Farida Esmail
Plan R Us
416-949-1284
F.esmail@sympatico.ca
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www.CanSPEP.ca
Supplier Showcase
Marie-Claude Bureau
Maestro Conference and Event Management Inc.
819-230-5565
mc@maestroevents.ca
Sponsorship Contract
2016 Annual Conference
Please select the sponsorship opportunity of your choosing. Note that sponsorship options are available on a first
come, first served basis. Levels and options will be confirmed in writing upon receipt of payment.
Chairman’s Select Level - $5,000 each
Chairman’s Premium Level - $3,000 each
Planner Day – Thursday (03/03/16)
Lunch - Friday (03/04/16)
Gala Awards Dinner – Saturday evening (03/05/16)
Lunch - Saturday (03/05/16)
Featured Speakers – Opening (03/03/16)
Hospitality Suite - Thursday (03/03/16)
Featured Speakers – Closing (03/05/16)
Hospitality Suite - Friday (03/04/16)
Hospitality Suite - Saturday (03/05/16)
Chairman’s Reserve Level - $2,000 each
Chairman’s Classic Level - $1,000 each
Breakfast - Friday (03/04/16)
Internet Cafe
Breakfast - Saturday (03/05/16)
Badge Holders
Wine Service - Friday evening (03/04/16)
Wine Service - Saturday evening (03/05/16)
In-Kind Sponsorship
Brief Description of In-Kind item along with $ value:
Company Information
Company Name:
Date:
Contact Person:
Title:
Contact Email:
Cell:
Company Address:
City:
Province:
Postal Code:
Phone:
Summary of Payment
Sub-total:
Add 13% HST:
Total Amount Enclosed:
Card Holder Name
Website:
Payment Options:
Payment Option:
Card #
Expiry MM/YR
CCV
Signature
I, the undersigned, agree to purchase the Sponsorship opportunity as indicated above and have read and understood the payment and cancellation clauses.
Name (please print)
Signature
Date