Operation Spontaneous Combustion Management Plan NEXT REVIEW DATE: 27/6/15 REVIEW FREQUENCY: 2 YEARS AUTHOR Name Position Phil Reid Environmental Advisor AUTHORISED BY Name Position Nathan Juchau Environment and Security Manager 27 Operation Spontaneous Combustion Management Plan Page 1 of 19 Document No. Next Review Date 27/6/15 TABLE OF CONTENTS 1.
Introduction ........................................................................................................................................ 3
1.1 Purpose ............................................................................................................................................... 3
1.2 Scope ................................................................................................................................................... 3
2.
background ......................................................................................................................................... 4
2.1 NCIG Overview .................................................................................................................................... 4
2.2 Location ............................................................................................................................................... 4
2.3 Project Description and Operational Activities ................................................................................... 6
2.3.1 Train Unloading ................................................................................................................................. 6
2.3.2 Coal Handling and Stockpiling ........................................................................................................... 6
2.3.3 Ship loading ....................................................................................................................................... 6
3.
Implementation and control strategies .............................................................................................. 6
3.1 Roles and Responsibilities ................................................................................................................... 7
3.1.1 General Manager ............................................................................................................................... 7
3.1.2 Operation/Engineering Manager ...................................................................................................... 7
3.1.3 NCIG Environmental Representative ................................................................................................. 7
3.1.4 Process Leader ................................................................................................................................... 7
3.1.5 Employees and Contractors............................................................................................................... 7
3.2 Spontaneous Combustion Management ............................................................................................ 8
3.2.1 Coal Spontaneous Combustion ......................................................................................................... 8
3.2.2 Coal Handling and Stockpile Operations Coal Accumulation ............................................................ 8
Train Unloading .......................................................................................................................................... 8
Coal Handling / Stockpiling ......................................................................................................................... 8
Ship Loading ............................................................................................................................................... 9
27 Operation Spontaneous Combustion Management Plan Page 2 of 19 Document No. Next Review Date 27/6/15 3.2.3 Impacts of Spontaneous Combustion ............................................................................................... 9
3.2.4 Spontaneous Combustion Preventative Measures ......................................................................... 11
3.2.5 Spontaneous Combustion Remedial Actions .................................................................................. 12
3.2.6 Training ......................................................................................................................................... 13
4.
Monitoring ........................................................................................................................................ 13
4.1 Stockpile Monitoring ......................................................................................................................... 13
4.2 Data Review and Validation .............................................................................................................. 14
5.
corrective actions .............................................................................................................................. 14
6.
Reporting ........................................................................................................................................... 14
6.1 Incident Reporting ............................................................................................................................ 15
6.2 Recording Pollutant Complaints ....................................................................................................... 15
6.3 Internal Reporting ............................................................................................................................. 15
6.4 External Reporting/Notification ........................................................................................................ 15
7.
Audit and review ............................................................................................................................... 17
7.1 Audits ................................................................................................................................................ 17
7.2 Review Process .................................................................................................................................. 17
8.
references ......................................................................................................................................... 17
9.
Revision History ................................................................................................................................. 18
27 Operation Spontaneous Combustion Management Plan Page 3 of 19 Document No. Next Review Date 27/6/15 1.
INTRODUCTION In accordance with Condition 1.10 of the Project Approval (06_0009), the specified time period for this Operation Spontaneous Combustion Management Plan (OSCMP) is for the operational life of the Newcastle Coal Infrastructure Group (NCIG) Coal Export Terminal (CET). This OSCMP describes the objectives, monitoring, detection and mitigation criteria for spontaneous combustion management, and aims to ensure that appropriate environmental management practices are followed during site operations. This plan is specific to Stage 2AA of operation, up to 53 Mtpa capacity. Any plan, program or approval required for Stage 2F (up to 66 Mtpa) will be developed and implemented, and where applicable submitted, on a progressive basis. The OSCMP has been developed as a supplementary management plan to the NCIG Operation Environmental Management Plan (OEMP). The context of the OSCMP is outlined in the OEMP. The OSCMP applies to the coal handling and storage operations of the NCIG site in terms of train unloading, coal handling, stock piling and ship loading. This OSCMP has been prepared in accordance with the requirements of the Guidelines for the Preparation of Environmental Management Plans (DIPNR 2004), and has been prepared in accordance with conditions 7.6 (d) of the Minister for Planning Project Approval 06_0009. The OSCMP will be progressively developed as Spontaneous Combustion Management requirements change over time. This OSCMP applies to all NCIG personnel and contractors associated with NCIG operations. 1.1
Purpose The purpose of this OSCMP is to: 
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Define the process under which NCIG manages spontaneous combustion risk by implementing a monitoring and detection framework to prevent and/or mitigate spontaneous combustion occurrence in rail unloading, conveyor, stockpile and ship loading facilities; To ensure that emergency systems are in place to protect personnel, infrastructure, the environment and NCIG operations from the effects of spontaneous combustion, and Enable NCIG to maintain environmental amenity and a healthy relationship with the local community and regulatory authorities. 1.2
Scope Condition 7.6 (d) of the Project Approval requires the preparation, submission and approval of an OSCMP for NCIG operational activities. This condition is outlined in Table 1 and includes an 27 Operation Spontaneous Combustion Management Plan Page 4 of 19 Document No. Next Review Date 27/6/15 indication of where the requirements have been addressed in this OSCMP. Table 1. Conditions of Project Approval (06_0009) CONDITION CONDITION DETAIL SECTION OF OWMP As part of the Operation Environmental Management Protocol for the project This OSCMP required under condition 7.5 of this approval, the Proponent shall prepare and implement the following: 7.6 d) A Spontaneous Combustion Management Protocol to outline measures to minimise and manage the spontaneous combustion of the coal stockpiles. The Protocol shall include, but not necessarily be limited to: i) coal stockpile management measures; Section 3.2.4 ii) monitoring of potential causes of spontaneous combustion events; and Section 3.2.4 Section 4 iii) corrective actions in the event of spontaneous combustion. Section 3.2.5 2.
BACKGROUND 2.1
NCIG Overview The following six companies are shareholders of NCIG: 
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2.2
BHP Billiton (through Hunter Valley Energy Coal Limited); Centennial Coal Company Limited; Peabody Energy Australia Coal Pty Limited; Yancoal Australia Limited (formerly Felix Resources Limited); Whitehaven Coal Mining Pty Ltd; and Gloucester Coal Limited Location The NCIG CET is located on Kooragang Island in Newcastle, New South Wales (NSW) approximately 6 km north‐west of the Newcastle central business district (CBD) (Figure 1). The project is located on lands that are leased from the Newcastle Port Corporation. The site comprises part of the Kooragang Island Waste Emplacement Facility (KIWEF) and reclaimed land located between the south arm of the Hunter River and existing industrial development on Kooragang Island. 27 Operation Spontaneous Combustion Management Plan Page 5 of 19 Document No. Next Review Date 27/6/15 Figure 1. Location of the Newcastle Coal Infrastructure Group Coal Export Terminal. 27 Operation Spontaneous Combustion Management Plan Page 6 of 19 Document No. Next Review Date 27/6/15 2.3
Project Description and Operational Activities The Project includes the operation of a CET delivering up to 66 million tonnes per annum (Mtpa), including associated rail and coal handling infrastructure and wharf/ship loading facilities on the south arm of the Hunter River. The following three major activities are undertaken during operations: 2.3.1 Train Unloading The operation only receives coal by rail transportation. Coal trains enter the site from the Kooragang Island main line, and travel along rail spurs and empty their coal wagons into one of two train unloading stations. Empty trains then travel around the rail loop and re‐join the mainline. Each train unloading station has the capacity to unload up to approximately 8,500 tonnes of coal per hour. Based on a nominal 7,000 tonne capacity train, an average of 26 trains may be unloaded each day. Allowing time to maneuver trains and equipment, NCIG estimate that the site has the capacity to receive up to a maximum of 40 trains per day. 2.3.2 Coal Handling and Stockpiling Coal is transferred from the train unloading stations to the coal storage area for stockpiling via stacking conveyors or conveyed directly to the wharf facilities and ship loaders. Up to four combined stacker/reclaimers are used to stack coal onto the coal stockpiles and reclaim coal via a bucket‐wheel. The combined stacker/reclaimers each have a typical stacking and reclaiming capacity of 8,500 tonnes per hour, however, this may peak at up to 10,000 tonnes per hour. Coal is reclaimed from the coal storage area and conveyed to the wharf facilities and ship loaders as required. 2.3.3 Ship loading Ship loaders operate at a 10,500 tonne per hour nominal capacity and peak at up to 12,500 tonnes per hour when drawing coal from the buffer bins. Based on an 180,000 tonne capacity ship (Cape class), and allowing for the time taken to maneuver ships and equipment, NCIG expects that up to 12 ships would be loaded per week. If smaller vessels are utilised to export coal from the NCIG CET, then the number of vessel movements per week would increase. 3.
IMPLEMENTATION AND CONTROL STRATEGIES The spontaneous combustion management strategy for the Project is based on: 
Identifying potential areas and coal types that may be prone to spontaneous combustion before an outbreak occurs; 27 Operation Spontaneous Combustion Management Plan Page 7 of 19 Document No. Next Review Date 27/6/15 
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Monitoring potential spontaneous combustion risk areas; Ensuring that spontaneous combustion outbreaks are eliminated and/or minimised ; Clearly defining the responsibilities and actions required to respond to potential spontaneous combustion incidents; and Regularly reviewing site practices relating to spontaneous combustion management, including the Spontaneous Combustion Response Procedure, and update the OSCMP as necessary to reflect any remedial action. 3.1
Roles and Responsibilities 3.1.1 General Manager 
Approve the OSCMP 3.1.2 Operations Superintendent 
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Install and maintain spontaneous combustion management monitoring infrastructure; Consult with the Environmental Representative to determine appropriate environmental management strategies and contingency measures required by the OSCMP; Report actual and potential environmental incidents to the Environmental Representative. 3.1.3 NCIG Environmental Representative 
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The principal contact point in relation to the OSCMP; Audit or arrange an audit of activities associated with the OSCMP on a 6‐monthly basis; Maintain spontaneous combustion monitoring results in a database (at the time of editing this version, thermo‐imaging was being considered as a preferred way of monitoring temperature from stockpiles, with an associated database of stockpiles temparatures); Investigate OSCMP incidents; Determine appropriate management strategies and implement contingency measures in consultation with the relevant operations manager; Complete all required internal and external reports required by the OSCMP; Investigate and report on all incidents or complaints relevant to the OSCMP; and Maintain a database of incidents and complaints related to the OSCMP. 3.1.4 Process Leader 
Formulate and implement an action plan to control spontaneous combustion events (see Spontaneous Combustion Response Procedure). 3.1.5 Employees and Contractors 
Conduct spontaneous combustion monitoring activities as directed by the Operations Superintendent; 27 Operation Spontaneous Combustion Management Plan Page 8 of 19 Document No. Next Review Date 27/6/15 
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Undertake operation activities in accordance with relevant NCIG policies, procedures, management protocols, plans, statutory and contract requirements; Implement appropriate environmental management measures; and Report actual and potential environmental incidents to the Environmental Representative. 3.2
Spontaneous Combustion Management 3.2.1 Coal Spontaneous Combustion Spontaneous combustion is the process of self‐heating of coal by oxidation of exposed coal surfaces which occurs at or near ambient temperature producing heat energy. On exposure to air, coal undergoes a continuous oxidizing reaction. A hazard exists when the rate of heat production by this exothermic reaction exceeds the rate of cooling, produced mainly by the convective effects of air. The coal can then increase in temperature until combustion takes place. The actual spontaneous combustion process is complex and subject to a number of influencing factors, including gas content, water content, particle size, secondary mineralisation, oxygen supply and the rate of exposure of the coal to oxygen and convection cooling. 3.2.2 Coal Handling and Stockpile Operations Coal Accumulation The major conditions for coal spontaneous combustion at the NCIG site are environments where accumulations of oxidising coal are present in an atmosphere which provides a sufficient supply of oxygen. Project operation activities are: Train Unloading Coal trains enter the site from the Kooragang Island main line, and travel along rail spurs and empty their coal wagons into one of two train unloading stations. The train unloading station has the capacity to unload up to approximately 8,500 tonnes of coal per hour. Potential areas of coal accumulation are: at the unloading station; areas around the exit of unloading station; areas around conveyors and transfer points. In addition, incoming coal may be subject to spontaneous combustion from stockpiling at mine operations. Coal Handling / Stockpiling Coal is transferred from the train unloading stations to the coal storage area for stockpiling via stacking conveyors. Coal is reclaimed from the coal storage area and conveyed to the wharf facilities and ship loaders as required. Potential areas of coal accumulation are: areas around conveyors and transfer points, however, stockpiling provides the largest area of accumulated coal 27 Operation Spontaneous Combustion Management Plan Page 9 of 19 Document No. Next Review Date 27/6/15 and is subsequently the major area for potential spontaneous combustion. Remnant coal in the stock pad, unable to be reclaimed by the Stacker Reclaimers, is particularly susceptible to spontaneous combustion. This is due to significant residency periods. Ship Loading Ship loaders operate at a 10,500 tonne per hour nominal capacity and peak at up to 12,500 tonnes per hour when drawing coal from the buffer bins. Potential areas of coal accumulation are: at the areas around conveyors, transfer points, buffer bins and ship storage. 3.2.3 Impacts of Spontaneous Combustion Ignition of accumulated coal has the potential to occur in and around the rail infrastructure corridor and train unloading station, conveyors and transfer points, stockpile and ship loading facility. NCIG have identified potential impacts and implemented control measures with the aim of minimising the occurrence and effects of spontaneous combustion (Table 2). Table 2. Potential Spontaneous Combustion impacts PROJECT SITE Rail Infrastructure Corridor (rail spurs, loops and train unloading station) POTENTIAL MITIGATION AND PERSONNEL CONTAMINANT CONTROL MEASURES RESPONSIBLE Accumulation of spilled coal at unloading Combustion station. Spontaneous combustion or ignition of coal of coal due to machinery fire or hot work. causing fire, heat, smoke, toxic gases, dust and ash. Appropriate training, regular monitoring, and mitigation controls. Coal spill management. Spon Comb Response Procedure, Operations Manager and Environmental Representative POTENTIAL IMPACT SCENARIO Accumulation of spilled coal at conveyer system. Spontaneous combustion or ignition of coal due to machinery fire or hot work. 27 Operation Spontaneous Combustion Management Plan Page 10 of 19 Document No. Next Review Date 27/6/15 Emergency Response Plan. Fire Control Plan. Coal spill management. Minimise accumulated coal residence time. Removal of hot coal. Removal of accumulated coal. Accumulation of spilled coal at transfer points. Spontaneous combustion or ignition of coal due to machinery fire or hot work. Coal Storage Area Accumulation of spilled coal at stacker/reclaimer. Spontaneous combustion or ignition of coal due to machinery fire or hot work. Stockpile coal. Spontaneous combustion or ignition of coal due to machinery fire or hot work. Combustion of coal causing fire, heat, smoke, toxic gases, dust and ash. Accumulation of spilled coal at transfer points. Spontaneous combustion or ignition of coal due to machinery fire or hot work. Wharf Facilities and Shiploader Area Accumulation of spilled coal at conveyer Combustion system. Spontaneous combustion or ignition of coal of coal due to machinery fire or hot work. causing fire, heat, smoke, toxic gases, Accumulation of spilled coal at transfer points. Spontaneous combustion or ignition dust and ash. of coal due to machinery fire or hot work. Accumulation of coal at buffer bins. Spontaneous combustion or ignition of coal due to machinery fire or hot work. Appropriate training, regular monitoring, and mitigation controls. Spon Comb Response Procedure, Emergency Response Plan. Fire Control Plan. Coal spill management. Minimise accumulated coal residence time. Removal of hot coal. Appropriate training, regular monitoring, and mitigation controls. Spon Comb Response Procedure, Emergency Response Plan. Operations Manager and Environmental Representative Operations Manager and Environmental Representative 27 Operation Spontaneous Combustion Management Plan Page 11 of 19 Document No. Next Review Date 27/6/15 Accumulation of coal in ship storage. Spontaneous combustion or ignition of coal due to machinery fire or hot work. Fire Control Plan. Coal spill management. Minimise accumulated coal residence time. Removal of hot coal. Removal of accumulated coal. 3.2.4 Spontaneous Combustion Preventative Measures Minimising the residency time of accumulated coal around coal handling facilities through scheduled housekeeping procedures diminishes the opportunity for accumulated coal to spontaneously combust. Stockpiles provide by far the largest accumulation of coal on the NCIG site and the concept of residency time is also imperative in stockpile management. The first in first out method is used to reduce residency time of stockpiled coal in association with the Qintic logistics management system. Management of stockpiled coal involves monitoring (section 4) and recording details in the Stockpile Reporting System. Details recorded are: 
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The date of stacking; Coal origin; Moisture content (scheduled and recorded daily); Type of coal and susceptibility to spontaneous combustion; Weather conditions (scheduled and recorded at 15 minute intervals); Stockpile temperature readings (scheduled and recorded at 8 hour intervals); Further comments and observations, and Reclamation date These records assist in the management of residency time and subsequent control measures for spontaneous combustion of stockpiled coal. The NCIG Stockpile Management System will provide an alert when stockpile residency time approaches two months, which has previously proven to be the time frame when the risk of spontaneous combustion is heightened. At this point, the identified coal will be prioritised for movement from the site, primarily by shipping export. A major preventative measure is regular scheduled stockpile observations (stockpile monitoring, Section 4). These observations assist in the early identification of hot spots of spontaneous 27 Operation Spontaneous Combustion Management Plan Page 12 of 19 Document No. Next Review Date 27/6/15 combustion. Personnel directly associated with the movement of coal from the train unloading station through stockpile to ship loading have been provided with specific instruction and training on the issues relating to early detection of spontaneous combustion, and procedures for reporting such incidents. Apart from scheduled stockpile inspections, all site personnel are responsible for the detection of potential hazards and incidents, including monitoring the environment for indications of spontaneous combustion and reporting any indicators to their supervisor. Coal stockpile geometry at NCIG also assists in the prevention of spontaneous combustion. Angle of repose is kept to a minimum, particularly on the prevailing windward side to reduce airflow into and through the stockpile. In addition, at the time of developing this version of the OSCMP, thermo‐imaging was being considered as a method for recording of stockpile surface temperatures. This method is considered suitable for application of spontaneous combustion monitoring. Images would be recorded to identify potential locations requiring management develop a database for profiling of coal types. 3.2.5 Spontaneous Combustion Remedial Actions Handling combusting coal can create airborne dust and ash levels that have the potential to create health, safety and environmental risks. In the event of spontaneous combustion a decision must be made by the Supervisor on duty and/or Environmental Representative (or delegate), on the severity, response and remedial actions required by NCIG. Stages of the severity of spontaneous combustion can be divided into five levels (depending on the magnitude of the incident) shown in Table 3. Equipment which may be required includes as a minimum: PPE, shovels, dozer, operator, water cart, gas monitors, respiration equipment, Thermocouple and or Infrared Sensor. Table 3. Stages of severity and risk of spontaneous combustion. Risk level Low High Stage of severity Condition
Stage1 Coal gives off steam
Stage2 Coal gives off localized white smoke
Stage3 Coal gives off plumes of white smoke
Stage4 Coal burns with yellow sulphur smoke
Stage5 Coal burns with flames
The level of risk will determine the action needed to treat the spontaneous combustion. Based on the severity of the incident, the Process Leader will formulate and implement an action plan to 27 Operation Spontaneous Combustion Management Plan Page 13 of 19 Document No. Next Review Date 27/6/15 control the spontaneous combustion event. This is to be done in conjunction with the process outlined in the Spontaneous Combustion Response Procedure. Remedial actions that may be implemented in the event of spontaneous combustion include: 
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Where possible, isolate the zone of spontaneous combustion; If practical and safe to do so, dig out the affected area and move to a safe site where the coal can be spread to progressively cool and saturated with water or compacted and covered with an inert material ; Watering of spontaneous combustion in stockpiles should be conducted with a high degree of caution as water ingress increases segregation and heating, aids oxygen penetration and consequently increase the magnitude of the problem. As a general rule, water should only be used on flames and only in small amounts. When applying water, it should be sprinkled or sprayed rather than jetted on the material; All incidents of spontaneous combustion must be reported as early as is safely possible, and If the incident is deemed to be of a serious nature, implementation of the Emergency Response Plan should be initiated. 3.2.6 Training Appropriate training in the areas of spontaneous combustion observation, remedial actions, emergency response, monitoring, recording and reporting has been implemented by the NCIG Environmental Representative. 4.
MONITORING Stockpiles are monitored for signs or triggers which may indicate the potential for spontaneous combustion. If spontaneous combustion is detected, monitoring frequencies are increased to suit the conditions of any occurrence (Table. 4). 4.1
Stockpile Monitoring Formal monitoring involves scheduled weekly visual inspections and fortnightly coal residency inspections, including recording of coal stockpiles with specific attention to the presence of heat haze, smoke emissions or spontaneous combustion odour. Ad hoc daily inspections also occur as part of day‐to‐day stockpile management. As discussed, regular thermo‐imaging was being considered as a form of stockpile monitoring at the time of developing this version of the OSCMP. If necessary, a thermocouple is inserted by suitably qualified personnel into the stockpile at specific positions to measure temperature (Table 4). Heat zones or the lack thereof, may also be established by the use of hand held Infrared detectors. Stockpile moisture levels are also regularly 27 Operation Spontaneous Combustion Management Plan Page 14 of 19 Document No. Next Review Date 27/6/15 monitored and recorded by the Supervisor on duty and/or Environmental Representative. These inspections are recorded in the Stockpile Reporting System (Section 3.2.4). Table 4. Stockpile temperature Monitoring Triggers Temperature Trigger °C Action <50 °C Continue scheduled observations (weekly) 50 °C ‐70 °C Continue daily observations and measure temperature daily >70 °C Implement remedial action. Continue daily observations and daily temperature measurements if safe to do so. 4.2
Data Review and Validation Stockpile monitoring records are entered into a digital database by the Environmental Representative (or delegate) for comparison with previous coal stockpile criteria on a weekly basis. Where monitoring results indicate values in excess of the relevant preset coal stockpile criteria (Section 3.2.4), reporting procedures will be followed and data validation will be undertaken to establish if stockpile treatment is required or measures put in place for the prevention of spontaneous combustion. Data producing values outside the acceptable levels that are deemed noncompliant will generate an internal nonconformance report for further action. 5.
CORRECTIVE ACTIONS If following the observation of spontaneous combustion incidents, the Environmental Representative will determine appropriate management strategies and implementation of contingency measures in consultation with the relevant operations manager. These will be in addition to those implemented as part of normal operational monitoring, mitigation and remedial activities (including modifications to methodologies, if necessary). 6.
REPORTING NCIG reporting will involve procedures for reporting incidents and complaints. Internal reports will be generated on a monthly basis. External reports will comply with statutory and operational 27 Operation Spontaneous Combustion Management Plan Page 15 of 19 Document No. Next Review Date 27/6/15 requirements. 6.1
Incident Reporting Spontaneous combustion outbreaks are classed as environmental incidents and recording and reporting of these incidents must follow NCIG reporting procedures. Any incident which occurs within the NCIG footprint or which is deemed to be associated with the activities of NCIG must be documented and reported by the employee or NCIG agent/contractor who has been associated or witnessed the incident. The method for reporting the incident is through the NCIG Incident Report Protocol. 6.2
Recording Pollutant Complaints In accordance with EPL No. 12693 NCIG must keep a record of any complaint made to NCIG, any employee of NCIG or any agent of NCIG in relation to pollution arising from NCIG activities. Record must include: 
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Date and time of complaint Method by which complaint was made Personal details from the complaint Nature of the complaint Action taken by NCIG and any follow up If no action taken, the reason why no action was taken Internal Reporting Internal reports are undertaken to provide a mechanism for regular feedback and analysis of the effectiveness of the operation’s Spontaneous Combustion Management system and controls. This will help to identify any potential levels of risk, or potential system and operational improvements relating to compliance. 6.4
External Reporting/Notification In terms of external reporting and in accordance with Condition 8.1, Schedule 2, of the Project Approval (06_0009), the Director‐General will be notified of any incident with actual or potential significant off‐site impacts on people or the biophysical environment as soon as practicable after the occurrence of the incident. The Director‐General will be provided with written details of the incident within seven days of the date on which the incident occurred. In the event a spontaneous combustion incident is deemed as a major pollution incident, any person aware of the incident must notify the relevant authorities immediately when material environmental harm is caused or threatened. Harm to the environment is defined as material if: 27 Operation Spontaneous Combustion Management Plan Page 16 of 19 Document No. Next Review Date 27/6/15 1. It involves actual or potential harm to the health or safety of human beings or to ecosystems that is not trivial, or; 2. It results in actual or potential loss or property damage of an amount, or amounts in aggregate, exceeding $10,000 (or such other amount as is prescribed by the regulations). An incident should also be considered material and notifications undertaken in the event that external agencies/emergency services are called in to assist in the management of a pollution related incident. Relevant authorities are to be contacted in the following order in the event of a material pollution incident:  EPA (Environment Line) – 131 555; 
In the event of a spill in the harbour, VTIC – 4985 8292; 
Public Health Unit – 4924 6477 (diverts to John Hunter Hospital after hours); 
WorkCover – 131 050; 
Newcastle City Council – 4974 2000; and 
Fire and Rescue NSW – 000 (Call first if incident presents immediate threat to human health or property. Spill clean‐up equipment and copies of MSDSs are available proximal to areas where potentially environmentally hazardous chemicals are stored or used on site (e.g. the workshop area). Emergency contact details and responsibilities for nominated emergency response personnel during operational activities are provided below and will be updated as required. In accordance with EPL No. 12693 NCIG will supply the EPA an Annual Return comprising of: 
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a Statement of Compliance a Monitoring Complaints Summary NCIG must notify the EPA of any incidents causing or threatening material harm to the environment, by telephone on the day of the incident and written details within seven days. NCIG will prepare an AEMR that reviews the performance of the operations against this OSCMP, provides an overview of environmental management actions and summarises monitoring results over the 12 month reporting period. The AEMR will be distributed to relevant government agencies and stakeholders, and copies provided to other interested parties if requested. In accordance with Condition 6.4, Schedule 2 of Project Approval (06_0009), this OSCMP will be 27 Operation Spontaneous Combustion Management Plan Page 17 of 19 Document No. Next Review Date 27/6/15 made available on the NCIG website. 7.
7.1
AUDIT AND REVIEW Audits The Environmental Manager (or delegate) is to audit the conduct of activities associated with the OSCMP on a quarterly basis and submit a formal report to the General Manager. This audit is to address the following issues as a minimum: 
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Record keeping Inspections Reports Methods of work Incidents and non‐conformance reporting 7.2
Review Process The OSCMP will be reviewed on an annual basis and will also be updated as an active document between reviews as required. Annual and active reviews will reflect operational changes, infrastructure modifications, updated regulatory regulations and requirements and incident actions. 8.
REFERENCES Mine Safety Operations (1996), Spontaneous Combustion Management Code MDG1006 Rev 3.3, NSW Department of Primary Industries. Department of Infrastructure, Planning and Natural Resources (2004) Guidelines for the Preparation of Environmental Management Plans. Newcastle Coal Infrastructure Group (NCIG) (2006) Newcastle Coal Infrastructure Group Coal Export Terminal Environmental Assessment. New South Wales Government (2007), Project Approval 06_0009. 27 Operation Spontaneous Combustion Management Plan Page 18 of 19 Document No. Next Review Date 27/6/15 9.
REVISION HISTORY Date Revision No. Draft Description of Change Persons Involved Phil Reid Nathan Juchau 17/6/13 1 Revision of document and format update Phil Reid Nathan Juchau 27/6/13 2 Revision of document and format update Phil Reid 27 Operation Spontaneous Combustion Management Plan Page 19 of 19 Document No. Next Review Date 27/6/15