Project Management Methodology (M1000B)
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Links: Project Management Methodology (M1000B) Overview 1000: Project Definition and Startup Process Flow Diagram Key 2000: Project Execution Project Management Approach 3000: Post Project è Overview 1000 Project Definition and Startup Start (Approved Project) 2000 Project Execution Participants 1000 2000 3000 · Project Manager · Project Manager · Project Manager · Project Director(s) · Project Team (Director, Leads, and/or SME) · Project Team · Project Lead(s) · Resource Manager(s) · Project Lead(s) · Resource Manager(s) Note: To update the Execution Project Manager at any time during this process, submit an Incident to the ITS Service Center. 3000 Post Project End Process Links: 1000 Project Definition and Startup è 1000: Project Definition and Startup 1100 Define Project 1200 Plan Project Overview 1000: Project Definition and Startup Process Flow Diagram Key 2000: Project Execution Project Management Approach 3000: Post Project 1300 Project Startup Start (Approved Project) 1100 Define Project 1200 Plan Project 1300 Prepare for Project Startup and Kickoff 2000 Project Execution Links: 1100 Define Project 1000: Project Definition and Startup Project Manager Start (Approved Project) 1110 Set up project document repositories è 1100 Define Project 1200 Plan Project Project Proposal M1000A PM Approach 1120 Define project charge 1140 Review PM Approach Document Overview 1000: Project Definition and Startup Process Flow Diagram Key 2000: Project Execution Project Management Approach 3000: Post Project 1300 Project Startup Project Proposal B. Standard PM approach? Yes Project Charge 1150 Create list of project deliverables Project Project Deliverables Charge Log No Project Document Repository Update PM Approach Document M101 Project Charge Create Project Plan Project Deliverables Log 1170 Determine tasks 1180 Estimate effort and duration 1190 Determine task order and dependencies Project Director(s) Project Lead(s) PM Approach No Yes No 1130 Review Project Charge A. Approved? 1160 Confirm project deliverables Yes C. Approved? M102 Project Plan 1200 Plan Project Links: 1200 Plan Project 1000: Project Definition and Startup Project Manager 1200 Plan Project 1100 Define Project è 1200 Plan Project Resource Allocation List Project Charge Resource Manager(s) M107 Project Roles, Responsibilities, & Training Requirements Project Director(s) 1300 Project Startup M1170 Project Startup & Kickoff Project Charge Checklist 1210 Define roles and responsibilities Project Charge Project Plan 1230 Define resource needs No Overview 1000: Project Definition and Startup Process Flow Diagram Key 2000: Project Execution Project Management Approach 3000: Post Project Project Plan 1250 Set project baseline schedule Project Plan (updated) Project Charge Project Plan PM Approach 1280 Establish initial Project Issues, Risks, & ChangeScope Control Logs 1260 Refine budget estimate M104 Project Issues, Risks,& Change-Scope Control Logs Project Budget No 1220 Review roles and responsibilities A. Approved? 1300 Prepare for Project Startup and Kickoff Yes Yes 1240 Identify project resources Resource Allocation List 1270 Review budget estimate B. Approved? Links: 1300 Prepare for Project Startup and Kickoff 1000: Project Definition and Startup 1100 Define Project 1200 Plan Project Overview 1000: Project Definition and Startup Process Flow Diagram Key 2000: Project Execution Project Management Approach 3000: Post Project è 1300 Project Startup Project Manager 1300 Prepare for Project Startup and Kickoff 1310 Create Project Communication Plan B. Project requires special physical environment? Yes No C. Project requires staff training and orientation? Yes M108 Project Communication Plan 1350 Create Project Kickoff Meeting Agenda 1370 Send kickoff meeting invitation and agenda M111 Project Kickoff Meeting Agenda 1340 Setup staff training and orientation Resource Manager(s) Project Director(s) Project Lead(s) No 1330 Setup physical environment 1380 Conduct project kickoff meeting No 1320 Review Project Communication Plan A. Approved? Yes Yes 1360 Review Project Kickoff Meeting Agenda No D. Suggestions? 2000 Project Execution Links: 2000 Project Execution è 2000: Project Execution 2100 Project Administration Overview 1000: Project Definition and Startup Process Flow Diagram Key 2000: Project Execution Project Management Approach 3000: Post Project 2200 Project Reporting 2300 Project Control Management 2400 Project Health Checks 2100 Project Administration 2000 Project Execution 2200 Project Reporting 2300 Project Control Management 2400 Project Health Checks Production Support Planning 3000 Post Project 2000 – 7000 SDLC Upgrade Life Cycle Phases Methodology Links: 2100 Project Administration Overview 1000: Project Definition and Startup Process Flow Diagram Key 2000: Project Execution Project Management Approach 3000: Post Project 2000 Project Execution è 2100 Project Administration 2200 Project Reporting 2300 Project Control Management 2400 Project Health Checks M131 Project Meeting Agenda 2100 Project Administration M132 Project Meeting Minutes 2110 Conduct project review meetings M131 M132 Project Meeting Project Meeting Agenda Minutes Project Manager Project Meeting Agenda Project Meeting Minutes 2120 Conduct project working team meetings Project Meeting Agenda Project Meeting Minutes Project Plan 2130 Maintain Project Plan M137 Lessons Learned (Lotus Notes) Project Plan (updated) 2140 Capture lessons learned Lessons Learned (Lotus Notes) 3000 Post Project Links: 2200 Project Reporting 2000 Project Execution 2100 Project Administration Overview 1000: Project Definition and Startup Process Flow Diagram Key 2000: Project Execution Project Management Approach 3000: Post Project è 2200 Project Reporting 2300 Project Control Management 2400 Project Health Checks M136 Project Scorecard 2200 Project Reporting 2210 Maintain Project Scorecard M135 Project Status Report Project Manager Project Scorecard (updated) 2220 Create status reports M134 Project Variance Report Project Status Report Project Plan 2230 Record actual time M137 Lessons Learned (Lotus Notes) Project Plan (updated) 2240 Capture lessons learned Lessons Learned (Lotus Notes) 3000 Post Project Links: 2300 Project Control Management 2000 Project Execution 2100 Project Administration Overview 1000: Project Definition and Startup Process Flow Diagram Key 2000: Project Execution Project Management Approach 3000: Post Project 2200 Project Reporting è 2300 Project Control Management 2400 Project Health Checks 2300 Project Control Management Project Manager 2310 Issue Management 2320 Risk Management 2330 Change/Scope Management 3000 Post Project Links: 2310 Issue Management 2000 Project Execution 2100 Project Administration No 2310 Issue Management Project Manager M104 Project Issues Log 2311 Review open/ deferred issues Overview 1000: Project Definition and Startup Process Flow Diagram Key 2000: Project Execution Project Management Approach 3000: Post Project 2200 Project Reporting è 2300 Project Control Management B. Project completed? Yes 3000 Post Project No A. New issues? 2400 Project Health Checks Yes 2312 Assess new issue Project Issues Log 2313 Update Project Issues Log C. Accept new issue? Project Issues Log Project Issues Log (updated with new status) Project Issues Log (updated with new status) No Yes 2314 Close out issue Project Team (Director, Leads, and/or SMEs) 2315 Address issue as an action item Project Issues Log (updated with new status) D. Does issue introduce risk? No E. Does issue change project scope? No Yes Yes 2320 Risk Management 2330 Change/ Scope Management Links: 2320 Risk Management 2000 Project Execution 2100 Project Administration No 2320 Risk Management M104 Project Risks Log Overview 1000: Project Definition and Startup Process Flow Diagram Key 2000: Project Execution Project Management Approach 3000: Post Project 2200 Project Reporting è 2300 Project Control Management B. Project completed? 2400 Project Health Checks Yes 3000 Post Project No 2324 Develop risk mitigation plan Project Risks Log Project Manager Yes 2321 Review open/ deferred risks A. New risks? Yes 2322 Assess new risk 2323 Update Project Risks Log C. Does new risk impact project? Project Risks Log No Project Risks Log (updated with new status) Project Risks Log (updated with new status) 2325 Close out risk Project Team (Director, Leads, and/or SMEs) 2326 Address risk as an action item Project Risks Log (updated with new status) No Does risk change project scope? Yes 2330 Change/ Scope Management Links: 2330 Change/Scope Management 2000 Project Execution 2100 Project Administration 2330 Change/ Scope Management No Overview 1000: Project Definition and Startup Process Flow Diagram Key 2000: Project Execution Project Management Approach 3000: Post Project 2200 Project Reporting è 2300 Project Control Management B. Project completed? 2400 Project Health Checks Yes M104 Project Change/ Scope Log 3000 Post Project Project Change/ Scope Log Project Manager No 2331 Review open/ deferred changes A. New changes? Yes 2332 Assess new change 2333 Update Project Change/ Scope Log Project Plan Project Change/ Scope Log Project Change/ Scope Log (updated with new status) 2336 Close out change/scope Project Change/ Scope Log (updated with new status) Project Team Resource (Directors, Manager(s) Leads, and/or SMEs) Project Change/Scope Log (updated with new status) No 2335 Update Project Plan C. Accept new change? Project Plan (updated) D. Does change introduce new project risk? Yes Yes 2320 Risk Management 2334 Assign resource(s) to accomplish change order No Links: 2400 Project Health Checks 2000 Project Execution 2100 Project Administration 2200 Project Reporting 2300 Project Control Management 2400 Project Health Checks è 2400 Project Health Checks Project Health Check Questionnaire & Report M1400A Project Health Check Approach Document Project Manager Overview 1000: Project Definition and Startup Process Flow Diagram Key 2000: Project Execution Project Management Approach 3000: Post Project Project Health Check Questionnaire & Report Conduct Project Health Check 2410 Prepare Project Health Check Plan 2420 Train and prepare project team for project health check 2430 Administer Project Health Check Questionnaire & Report 2450 Examine project artifacts 2460 Conduct interviews 2480 Prepare draft findings 24A0 Prepare and publish final findings 2470 Analyze information and develop corrective action plan 3000 Post Project M142 Project Health Check Questionnaire & Report Project Team (Directors, Leads, and/or SMEs) Project Lead(s) M141 Project Health Check Plan 2440 Complete Project Health Check Questionnaire & Report Project Health Check Questionnaire & Report (updated) Project Health Check Questionnaire & Report (completed) 2490 Conduct management review meeting Project Health Check Questionnaire & Report (submitted) Links: 3000 Post Project Overview 1000: Project Definition and Startup Process Flow Diagram Key 2000: Project Execution Project Management Approach 3000: Post Project è 3000: Post Project Project Lessons Learned Feedback Project Manager 3000 Post Project Project Lessons Learned Summary M190 Project Conclusion Acknowledgement Project Closeouts 3100 Capture final project management information A. Are final project health checks required? Yes 3300 Create Project Lessons Learned Summary 3500 Close contracts (if needed) 3400 Hold final project summary meeting 3600 Close project plan/ schedule M191S Project Lessons Learned Summary Post Project Checklist (Completed) M193 Project Closure Executive Summary Closed MS Project Plan 3200 Review/evaluate final Project Lessons Learned M191F Project Lessons Learned Feedback 3800 Complete Post Project Checklist 3700 Close out and archive project repositories No 2400 Project Health Checks Project Team M192 Post Project Checklist Closed PlanView Project Plan End of Project
