From
To
Re
: The Administration
: Intermediate Group Instructors
: Pre and Post Mid-term Issues
December 2015
I. i. Mid-term 02 will be given on Thursday, December 17, 2015 at 12:40.
ii. All classes will take the exam in their own classrooms.
II. The Mid-term will comprise 5 sections: While-Listening, Writing, Language, Vocabulary and Reading
Section.
III. Please make sure you do the following:
i. PRE-MID-TERM
- Prepare a seating chart (different for each Mid-term) in which all students face the windows.
Check that the students are seated accordingly before the exam starts.
- Please make sure that the students turn off and leave their cell phones either in their bags or on the
teacher’s desk.
- MT flash discs will be collected by the instructors together with the Mid-term material. Please check
your flash disc and CD player before going into the classroom.
- Count and check your papers and inform the Administration about misprinted or missing pages
before going into the classroom.
- Enter the classroom 3-4 minutes early so that you can start the listening on time. The bell will ring
at 12:40 sharp so that all classes can start the exam at the same time.
ii. DURING MID-TERM
- Do not exceed the time allotted.
- IN CASE OF A POWER CUT, THE TAPESCRIPT OF THE LISTENING COMPONENT
WILL BE READ BY THE INSTRUCTOR PROCTORING THE EXAM. THEREFORE,
PLEASE FOLLOW THE TAPESCRIPT AS STUDENTS LISTEN TO THE RECORDING.
- Inform your students about the number of pages in the exam booklet and ask them to check the
pages one by one.
- Remind your students that they should read the instructions very carefully. Do not explain
or read the instructions yourself.
- The classroom doors will be closed only for the Listening section. Make sure you collect the
listening papers before giving out the Writing Section and the main bulk.
- DO NOT LET LATECOMERS ENTER THE CLASSROOM DURING LISTENING
SECTION, BUT THEY CAN TAKE THE REST OF THE EXAM.
- PLEASE DO NOT ALLOW THE STUDENTS TO LEAVE THE CLASSROOM UNTIL
THEY FINISH THE EXAM.
- PLEASE INFORM YOUR STUDENTS THAT THEY WILL NOT BE ALLOWED TO
LEAVE THE CLASSROOM IN THE LAST 10 MINUTES OF THE EXAM.
iii. POST-MID-TERM
- Mid-Term 02 standardization for the writing section will be done in D building DVR6 on
December 18, Friday.
- Procedure for writing standardization is as follows:
 Each teacher will receive a set of writing papers and a grading chart.
 Teachers will evaluate each paper and negotiate on the grades.
- Start grading your writing papers after the MT Standardization has been finalized.
- Do not accept any answer not indicated on the answer key. If, however, acceptable answers appear,
such answers should be written on the Query Sheets after discussing them with the other
instructors in the staffroom.
- Write the total grade of each section into the box provided at the end of each section.
- Do not finalize the grades before you receive the Revised Marking Scheme.
- Write the section grades and the OVERALL GRADE in the boxes provided on the cover page
of the Mid-term. Round up the overall grade ONLY.
- Observe the deadlines in the Post-Mid-term Timetable.
- Take your Mid-term papers to the Archives Room (in alphabetical order) after going over them in
class and having your students sign them.
PROCEDURE FOR GRADING THE WRITING SECTION OF THE MID-TERM
1. Immediately after the Mid-term, please put the Writing Section papers in alphabetical order and
number them.
2. Exchange the papers with your partner as indicated on the pair-up list. Make sure you count the
papers when you receive and hand over your set.
3. While reading your partner’s papers, do not make any corrections or write any comments on the exam
papers. Take notes about the individual students on a separate sheet of paper so that you can justify
your grades while finalizing them with your partner.
4. Exchange papers with your partner. You can make corrections on your own class set. However, the
comments section should be filled in when you get together with your partner to finalize the grades.
5. Get together with your partner and compare your grades. If your grades differ by 3 points or less, take
the average to calculate the final grade. Write only the final grade on the exam paper and put your
initials (both readers). If the difference is more than 3 points, read the paper again and decide on a
final grade. If you still cannot agree on a grade with your partner, get another colleague to read the
paper and try to reach a consensus taking the third opinion into consideration.
INT 01
INT 03
INT 04
INT 05
↔
→
→
→
PAIR-UP LIST
INT 02
INT 14
INT 04
INT 15
INT 05
INT 18
INT 03
INT 19
INT 06
INT 07
INT 10
INT 11
↔
↔
↔
↔
INT 12
INT 09
INT 08
INT 13
INT 22
INT 23
↔
↔
↔
↔
INT 16
INT 17
INT 20
INT 21
↔
↔
INT 24
INT 25
ALL CLASS INSTRUCTORS WILL PROCTOR THEIR OWN CLASSROOMS. THE MID-TERM
ASSIGNMENTS FOR THE GROUP SUBSTITUTES & THE REPEAT GROUP INSTRUCTORS
WILL BE POSTED ON THE dbePORT.
___________________
The Floor Monitors are requested to go to the Testing Office, and collect the spare MT CD of their floor
by 12:15. Please do not be late as we rely on you in case there is a problem.
Dec.18, Friday
Dec.21, Monday
Dec.23, Wednesday
By Dec.25, Friday
By Dec.28, Monday
MT STANDARDIZATION at 13:00 – D/Building DVR6
Submit the query sheet to the Group Coordinator by 14:30 latest.
Revised Marking Scheme will be e-mailed & sent to the instructors.
Go over the MT papers in class.
Enter the grades into DBE Online.
Take the MT papers (in alphabetical order) to the Archives Room (C/1).