Fiscal and Management Control Board
January 11, 2016
Transportation Building
10 Park Plaza, Room 3830
Boston, MA
MEETING MINUTES
Members:
Chairman Joseph Aiello, Director Lisa Calise, Director Brian
Lang, Director Steven Poftak, and Director Monica TibbitsNutt
Present:
Chairman Joseph Aiello, Director Lisa Calise, Director Brian
Lang and Director Steven Poftak
Quorum Present: Yes
Others Present:
Frank DePaola, Brian Shortsleeve, John Englander, Owen
Kane, Jeff Gonneville
PROCEEDINGS:
At the call of the Chair, a meeting the Fiscal and Management Control
Board was called to order at 1:00 p.m at the State Transportation Building, 10
Park Plaza, Room 3830, Boston, Massachusetts.
Those present were Joseph Aiello, Chair, Directors Lisa Calise, Brian
Lang and Steven Poftak.
Also present were, General Manager DePaola, Chief Administrator Brian
Shortsleeve, General Counsel John Englander and Owen Kane, Senior Counsel
to the Board.
Massachusetts Bay Transportation Authority
Ten Park Plaza, Suite 3910, Boston, MA 02116
www.mbta.com
Next Chair Aiello opened up the public comment period.
Barbara Mann, President of Mass Senior Action, would like to continue
working with the MBTA to reduce the cost of The Ride, and also requested fare
hearings be held in the evening to make sure the elder community is heard.
Raphael Mares, Vice President, Conservation Law Foundation, and
Elizabeth Bayle requested more specificity on agenda items and earlier posting
of agendas and presentations. Ms. Bayle also restated her support of the Green
Line extension.
Louise Baxter, T Riders Union, commented on the public information
process.
John Elliot, Medford, commented in support of the Green Line extenision.
Marilyn McNabb, provided a document with information from the San
Francisco Municipal Transportation Agency relative to their Paratransit ID/Debit
Card passengeridentification.
Ms. McNabb also commented on the public
meeting process.
Stephen Kaiser commented that he would like to see a future discussion
of the recently submitted annual report.
Wig Zamore, Somerville, suggested that future meetings be held
downstairs due to security and current room constraints, commented on FMCB
website navigation, and requested more public information be made available on
the Green Line Extension status.
David Senatillaka requested more public hearings on Late Night Service.
Public Comment session closed at 1:20 p.m.
REPORTS/PRESENTATIONS:
Next, Chief Administrator Brian Shortsleeve began his report by stating
that the overtime audit has kicked off with MassDOT Internal Audit covering 2014
and 2015 data and that KPMG will also be looking into same with more
immediate feedback. Going forward, absenteeism statistics will be published on
a bi-weekly basis. An RFP will be going out for a Third Party Administrator to
manage the new leave policy at the MBTA.
Next, Mr. Shortsleeve presented agenda item 1, and update on MBTA
Financials as set forth in the attached presentation entitled “Operations Budget
Stability Committee Report to FMCB YTD Nov. 15 (FY16) Financial Update”.
Next, General Manager Frank DePaola introduced Jeffrey Gonneville,
Chief Operating Officer who presented agenda item 2, an update on the winter
preparedness as set forth in the attached presentation entitled “Winter Resiliency
Update”.
Next, General Manager Frank DePaola presented agenda item 3, outlining
the upcoming public meetings/hearings schedule and process as set forth in the
attached presentation entitled “Fare Change - CR Schedule Meetings Calendar”.
DISCUSSIONS/ACTIONS
Next, Brian Kane presented agenda item 4, a discussion of upcoming
agenda items of the Fiscal and Management Control Board.
Next, General Manager Frank DePaola began agenda item 5, an update
of the current work plan of the Green Line Extension project as set forth in the
attached presentation entitled “Green Line Extension FMCB Board Presentation”.
Next, the Board voted on the following series of actions.
On motion duly made and seconded, it was;
VOTED:
To authorize the General Manager, or his designee, on behalf of the
Authority, to approve and execute change orders in the total amount of
$291,500, to contract No. E22CN01 with Barletta Heavy Division Inc., in
a form approved by the General Counsel, for the scopes of work as set
forth in Exhibit 1 of the Staff Summary dated January 6, 2016,
associated with the Green Line Extension Project;
FURTHER VOTED:
To authorize the General Manager, or his designee, on behalf of the
Authority, to approve and execute change orders to provide a net credit
to the Authority in the total amount of $16,092, to contract No. E22CN02
with White Skanska Kiewit, JV, in a form approved by the General
Counsel, for the scopes of work to perform the services set forth in
Exhibit 2 of the Staff Summary dated January 6, 2016, associated with
the Green Line Extension Project;
FURTHER VOTED:
To authorize the General Manager, or his designee, on behalf of the
Authority, to approve and execute change orders in the total amount of
$182,500 to contract No. E22CN03 with White Skanska Kiewit, JV, in a
form approved by the General Counsel, for the scopes of work as set
forth in Exhibit 3 of the Staff Summary dated January 6, 2016,
associated with the Green Line Extension Project;
FURTHER VOTED:
To authorize the General Manager, or his designee, on behalf of the
Authority, to approve and execute a change orders in the total amount of
$3,314,633 to contract No. E22CN04 with White Skanska Kiewit, JV, in
a form approved by the General Counsel, for the scopes of work as set
forth in Exhibit 4 of the Staff Summary dated January 6, 2016,
associated with the Green Line Extension Project;
FURTHER VOTED:
To authorize the General Manager, or his designee, on behalf of the
Authority, to approve and execute change orders in the total amount of
$326,717 to contract No. E22CN06 with White Skanska Kiewit, JV, in a
form approved by the General Counsel, for the scopes of work set forth in
Exhibit 5 of the Staff Summary dated January 6, 2016, associated with
the Green Line Extension Project;
On motion duly made and seconded, it was;
VOTED:
To delegate to the General Manager, on behalf of the Massachusetts Bay
Transportation Authority, the authority to approve and execute task orders,
agreements and any related necessary documents, up to a total aggregate value
of $1,000,000, in a form(s) approved by the General Counsel, for the purpose of
engaging interim project management, design and other professional services
related to the Green Line Extension Project.
On motion duly made and seconded, it was;
VOTED:
To authorize the General Manager, or his designee, on behalf of the Authority, to
approve and execute two Project Initiation Agreements, DC1659 and DC1646
with Keolis Commuter Services LLC, in the aggregate total amount of
$2,495,808, in a form approved by the General Counsel, to perform the services
in connection with the Green Line Extension Project, as described in Exhibit 6 of
the Staff Summary dated January 6, 2016.
Next, Jeff Gonneville presented agenda item 6, a discussion of
the plan to maintain and upgrade rolling stock as forth in the attached
presentation entitled “Integrated Fleet Plan – Subway, Light Rail and
Bus”.
On motion duly made and seconded,
By roll call:
Chairman Aiello
yes
Director Calise
yes
Director Lang
yes
Director Poftak
yes
VOTED to enter into Executive Session to discuss pending litigation at 2:31 p.m.
DOCUMENTS RELIED ON IN THE MEETING
Operations Budget Stability Committee Report to FMCB YTD Nov. 15 (FY16) Financial Update
Winter Resiliency Update Presentation
Fare Change - CR Schedule Meetings Calendar
Green Line Extension FMCB Board Presentation
Integrated Fleet Plan – Subway, Light Rail and Bus Presentation
FMCB Public Meeting Agenda Items