Guide to Community Living
2015-2016
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Welcome!
Welcome to Ramapo College of New Jersey, your home away from home. We are excited to create a
positive on campus experience for you. We hope this Guide to Community Living offers you valuable
resources for living on campus.
The information in this Guide to Community Living does not constitute a contract. The College reserves the
right to make changes in materials contained herein at any time with reasonable notice. For the purposes
of this document, 48-hours will be considered reasonable, although more or less time may be dictated by
circumstances. Updates and additional information may be sent to your campus mailbox, sent as an E-mail
to your Ramapo College E-mail address, posted on residence area bulletin boards, and/or available on the
Ramapo Intranet site at http://www.ramapo.edu/students/reslife/index.html.
How to Use this Guide:
The Office of Residence Life publishes the Guide to Community Living every year to inform residents about
their rights, responsibilities, and the services available in the College and outside community. All residents
are responsible for abiding by the policies listed. The Guide is also a resource that will assist residents in
being successful students.
The Guide to Community Living is comprehensive, and you may want to look up a specific topic, without
having to scroll through the entire document. In order to expedite the process of finding specific
information, you can click on the Table of Contents topic item you wish to read more about. Clicking on
each topic will redirect you to that section of the document. To find a specific word or phrase in the
document you may choose to use the “Ctrl F” feature. Here is an example of how this feature is to be used:
Quick Reference for how to look up a certain topic:
You want to look up: “prohibited items list”
1. Press “Ctrl” and “F” on your keyboard at the same time. A new, gray-colored window will pop
up in the middle of your screen.
2. At the top of this box are three tabs, labeled: “Find”, “Replace”, & “Go To”
3. Click the tab, labeled: “Find”
4. There will be an area on the gray-colored box, labeled: “Find What.” In this box, type in either
part of (i.e. “prohibited”,) or the entire phrase of what you are looking for (i.e. “prohibited
items list”, and click “Find Next” at the bottom right hand corner of the gray-colored box.
5. If done correctly, it will take you directly to the section(s) which include the phrase you are
searching for.
6. Keep clicking “Find Next” until you have reached the section you are searching for.
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TABLE OF CONTENTS
Section
Welcome & How to Use this Guide
Office of Residence Life Overview
Residence Hall Services
- Hall Offices
- Laundry
- Lockouts
- Mail
- Transportation
Community Living and Resident Responsibilities
- Residence Agreement
- Guest/Visitation Policy
- Quiet Hours
Information Technology and Campus Media
- Email & Luminis Groups
- Wireless Internet
- Telephone Service
- Cable TV
Dining Services and Meal Plans
- Changing Meal Plans
Facilities, Housekeeping and Work Orders
Public Safety – General Information
- Motor Vehicle Permits
- Ramapo Photo ID Card
- Campus Gate Access
- Parking
Policies and Procedures
- Check-in & Check-out information
- Housing Withdrawal Process
- Room Change Process
- Alcohol Allowed Housing Agreement
- Reasons Residence Life Staff May Enter Occupied Residences
- Health & Safety Inspections
- Social Gathering Policy
- Insurance Claims
Fire Safety
- Evacuation Procedures
- Non-compliance with fire safety procedures
Prohibited Items List
Local Attractions
Important Campus Telephone Numbers
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Page(s)
2
4-6
7-12
12-28
29-31
32-36
36-38
39-43
43-61
61-73
73-76
77
78
Who’s Who in the OFFICE OF RESIDENCE LIFE
The Main Office of Residence Life is located in C-213 in the Academic Building, adjacent to the lounge also
known as the fishbowl. Regular business hours are Monday through Friday, 8:30 AM to 4:30 PM. Summer
business hours are Monday through Thursday, 8:00 AM–5:15 PM. Phone: 201-684-7461 or 201-684-7466.
Office of Residence Life Position Descriptions:
Area Directors (ADs), Residence Directors (RD’s) are professional staff members who are either assigned to
a specific Residence Hall or Area, for which they are responsible for the overall management and
supervision of. They have received both their Bachelors and Masters degrees.
Graduate Residence Directors (GRDs), are Para-professional staff members who have received their
bachelor's degrees and are in the process of attaining a Master's degree. GRDs supervise Resident
Assistants and oversee the daily operations of their assigned areas. Their offices are located in their
designated residence area.
Assistant Residence Directors (ARDs) are typically students with at least 1 year prior experience, who have
been hired based on their skills and interests to serve residents within each residential area. Their primary
goals are concerned with the supervision of programming, physical operations of the residence area,
including the opening and closing of the residence hall/area, room inventory; damage reporting, health and
safety inspections, and office operations.
Resident Assistants (RAs) are students who have been hired based on their skills and interests in serving
the resident community.
• They are trained to help their peers deal with roommate conflicts; lead floor, building, and area
activities; and to provide educational, social, cultural, and community building programs.
• They are also there to help residents stay within the guidelines of acceptable behavior as well as
perform various other administrative tasks.
• Resident Assistants are available from their respective hall offices. They are available to distribute
recreation equipment, respond to roommate conflicts, answer questions, assist with lock-outs, and
provide general assistance for resident students.
• A Resident Assistant’s primary goal is to establish a relationship with the residents of his or her
area.
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•
•
Resident Assistants are valuable resources for all residents who need referrals throughout the
campus.
Resident Assistants are directly supervised by a Graduate Residence Director or a Residence
Director.
Desk Attendants (DAs) are located at the entrance of all traditional residence halls 10:00pm-5:00am daily
during the fall and spring semester. They are student-staff who help the Office of Residence Life maintain
communication, security, and a friendly environment in the Residence Halls. The main tasks of Desk
Attendants are to assist students and guests of students gain appropriate access to the Residence Halls as
well as ensure that all records of persons entering the halls are accurate and up-to date. Student Desk
Attendant Managers assist the Coordinators of the Student Desk Attendant Program in training and
supervising the student staff throughout the academic year.
Additional Residence Life Staff are students who work in the department of Residence Life such as Mail
Clerks and Office Assistants. Students who are interested in any of these positions should refer to the
Archway for the availability of open positions and more information on how to apply.
On Call Professional Staff (OCA’s, EOCC’s, CORE’s) are available on duty for the entire campus each
evening, weekend, and on all holidays. This person is trained to respond to various emergencies and
students’ needs and concerns during non business hours. An On Call Administrator (OCA) or Emergency On
Call Counselor (EOCC) may be called by Public Safety to assist with an incident. The OCA is a Residence Life
staff member who is on call from 4:30pm until 8:30am and on weekends to manage on campus incidents.
The Residence Life Intranet Web site includes a list of On Call Administrators and the Emergency On Call
Counselor. Pat Chang and Linda Diaz also serve as the Coordinators Of Residential Emergency Services
(CORES). The CORES manage emergencies that may affect several residents on campus; for example, a
power outage for an extended period of time.
There are situations for which the Mahwah Police are also called to assist. It is imperative that students
cooperate and comply with the requests of anyone who is “On Call” Students are expected to respect all
college personnel and to comply with all requests.
Main Office of Residence Life Staff
Director of Residence Life is responsible for the overall management and supervision of the Residence Life
department whose mission is to provide a comfortable safe living environment for 3000 residential
students. This individual is the Coordinator of the On Call Administrators and Emergency On Call
Counselors. Is also the Co-coordinator for residential emergency services and is on call for all residential
maintenance related emergencies. This Director is the liaison for Residence Life with Public Safety, Student
Affairs, and the Office of Student Conduct.
Associate Directors of Residence Life (2 Associate Directors), one of which is responsible for all housing
operations which involves placement of incoming students, Spring Intent process, and the Housing
Selection process. The Associate Director is also the main Banner contact for Residence Life. The Associate
Directors represents Residence Life at all Open Houses and is responsible for any housing marketing
materials. The Associate Directors serves as the liaison with the Bursar’s office, E.O.F., Athletics, and Dining
Services. Responsible for the direct supervision of the six professionals who supervise the residence
halls/areas. One of the Associate Directors is the technology liaison, AOD liaison, as well as the facilities
liaison for the entire department of Residence Life. The afore-mentioned Associate Director is also
responsible for coordinating the residential aspect of all summer conferences including supervision of the
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summer conferences staff. Lisa is also responsible for all residence hall related matters in the absence of
the Director.
Support Staff:
Assistant for Business Operations is responsible for monitoring all expenditures and purchasing for
Residence Life. This individual coordinates the newspaper readership and the Zipcar programs. This
individual is also responsible for transportation for the shuttle (shuttle@ramapo.edu). He or she processes
purchase orders and payments to vendors. This individual also supervises the main Residence Life mail
room. He or she also coordinates the calendar for the Director of Residence Life.
Assistant for Meal Plans & Office Manager is responsible for the direct supervision including hiring and
training of the student aides. He or she assists with student and parent inquiries. This individual responds
to the meal plan (mealplan@ramapo.edu) and the Ramapo Dollars (ramapodollars@ramapo.edu) e-mail
address on a regular basis, and is responsible for inputting all meal plan information into Banner and
assisting with housing operations. He or she is also responsible for the ORL Duty Schedule.
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RESIDENCE HALL SERVICES
Building/Area Hall Offices:
Hall Office Hours:
Monday – Friday
Saturday – Sunday
12:00pm - 12:00am
8:00pm - 12:00am
Residents can contact the Resident Assistants in the Hall Office during posted hours of operation. If help is
needed when Hall Office staff is not available in the office, students should contact Public Safety at ext.
6666. Each hall office is located on the first floor of the building for traditional residence halls. The hall
office for the Village residents is located in the Thomases Commons. The hall office for the College Park
Apartments is located in the Lodge.
Bischoff Hall:
201-684-7053
bischoff@ramapo.edu
College Park Apartments:
201-684-7061
cpa@ramapo.edu
Laurel Hall:
201-684-7015
laurel@ramapo.edu
Linden Hall:
201-684-7215
linden@ramapo.edu
Mackin Hall:
201-684-7043
mackin@ramapo.edu
The Overlook:
201-684-7074
overlook@ramapo.edu
Pine Hall:
201-684-7213
pine@ramapo.edu
The Village:
201-684-7104
village@ramapo.edu
Campus Readership Program:
Ramapo College partners with the New York Times to provide free newspapers to students. Newspapers
are available in the lobby areas of traditional residence halls, the Lodge and the Thomases Commons. In
addition, free papers are available at J. Lees, the Atrium, and the Fishbowl. Students can also enjoy full
complimentary access to NYTimes.com on any device for 24 hours via NYTimes.com Please direct questions
regarding the readership program to Main Office of Residence Life by emailing reslife@ramapo.edu.
Fitness Centers:
The Bradley Center houses an elaborate fitness and weight training facility. In addition, the Office of
Residence Life manages a Fitness Center located in the College Park Apartment’s Lodge. There are several
cardio machines as well as weight machines. The hours for the Fitness Center are communicated usually
within the first two weeks of each semester. Both facilities are available for use by all students (college ID
required).
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Laundry Facilities:
Laundry is free of charge to Ramapo College residents. Washers and dryers for Pine, Linden, Bischoff,
Mackin, and the Overlook are located on the first floor. Laurel Hall laundry is located on the second floor.
In the College Park Apartments, washers and dryers are located in the laundry room across from Mimosa.
Laundry facilities in the Village are located in the Thomases Commons. Each Laundry room is open 24-hours
a day. The College is not responsible for any items left abandoned in the laundry room. Items that have
been abandoned for over 24 hours are subject to removal. These items will be donated to a local Charity.
Laundry Machine Problems
Students should contact the appropriate residence hall office or the Resident Assistant On-Duty if there is a
problem with the laundry machines and the vendor will be notified.
Programming:
Programming is a vital part of residential living. The Resident Assistants, through the Office of Residence
Life, provide educational and community building programs for residents. Programming not only enhances
what is learned in the classroom, but also provides a forum for sharing and learning about other members
of the residential community. Residents are encouraged to be active in the program planning process.
Students who have an idea or would like to request a program should bring it to the attention of their
Resident Assistant. Faculty and staff are also encouraged to support and participate in Resident Assistant
programs.
Residence Hall Association (RHA):
The Residence Hall Association (RHA) is a student organization run by on-campus residents who work to
improve their residential areas, create and implement programming, and have an overall impact on the
campus residential experience. Each residence hall/area has their own Residence Hall Council (RHC), which
is a sub group of RHA. RHC is an excellent way to get involved and gain a positive on-campus living as well
as leadership experience. If a resident is interested in becoming involved they should contact their
respective hall/area office for further details on how to do so, or contact RHA directly at rha@ramapo.edu.
Lockouts:
If a student is locked out during Hall office hours, which are Monday-Friday 12pm-12am and Saturday and
Sunday 8pm-12am, they should contact the hall office for assistance. Between 12am and 8am students
should contact Public Safety asking for assistance and an RA will be sent to assist them. Lockouts conducted
when the hall office is closed will result in a $15.00 fee that will be assessed to your student account.
No lockouts are conducted between 8am-12noon on any day of the week; in emergency situations during
this time contact Public Safety. For your convenience, there are campus courtesy phones located near each
hall/area office which can be used to contact Public Safety, should a lockout occur. Students should wait
outside of their hall office area until the RA On-Duty arrives to assist with the lockout. After three (3) lockouts there will be an automatic referral for the student to meet with their respective Residence/Area
Director. Abuse of lockout assistance may result in referral to the Office of Student Conduct.
Residents who are locked out of their room should be prepared to show their ID to the RA or Public Safety
Officer to verify their identity and prove the access card has not been lost. If you lose your student ID you
must get a new one at the Public Safety ID office in C-101. Please be very responsible with your ID access
cards. Students who conceal the fact that they have lost their ID access card in an attempt to avoid charges
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jeopardize their safety and security (and the safety and security of their roommate(s). Loaner access cards
are not available.
Lost or Broken Student ID Access Cards:
Students must go to the Public Safety ID Room (RM C-101) to obtain a new ID card if an ID card is lost,
stolen, broken or damaged. Public Safety will give the student a new ID card and an ID card form that must
be submitted to their residence/area hall office in order to get their new ID card activated. When a new
card is needed it must be done in a timely manner; until the new ID card has been activated the students’
old ID card will work for their room/suite/apartment.
Public Safety Lost ID Card Fee* (Subject to revision by RCNJ Administration):
1st replacement card - $25
2nd replacement card- $50
3rd and subsequent - $100
*Cards that are damaged through normal wear and tear will not be assessed the above charge.
Summer Storage Lockers located in The Overlook:
There are 22 storage lockers located on the 3rd Floor of The Overlook residence hall. These lockers are
reserved first, for returning International Students. The lockers are used to store belongings that could not
be otherwise taken home for the summer, such as books, computers, printers, clothes, etc. Summer
Storage Locker spaces located in The Overlook will be provided on a “first come, first serve” basis as there
are only a limited number of lockers. A maximum of one (1) locker space will be assigned per person. The
application process will begin at the end of March and approval will be given in early May.
There will be a $50.00 charge to store your belongings for the summer. However, this may change at any
time. Please contact The Overlook office at overlook@ramapo.edu with any questions. Residents requiring
storage space may contact an outside storage company. Below are some companies that are in the area
surrounding the College.
Access Self Storage of
Oakland
21 Raritan Road
Oakland, NJ
(201) 337-8646
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Access Self Storage of
Franklin Lakes
574 Commerce Street
Franklin Lakes, NJ
(201) 337-0099
Extra Space Storage
43 Ramapo Valley
Road
Mahwah, NJ
(201)529-5100
Uncle Bob’s Self
Storage
211 Route 17 South
Upper Saddle River, NJ
(201) 236-8100
Campus Resources:
Visit the Campus Communications website for connections to all the important campus resources websites
such as Campus Hours, Facilities, My Ramapo, Public Safety and so forth.
Campus Mail:
Campus mail is received Monday through Friday at the Office of Residence Life. Mail is not delivered on
Saturdays, Sundays, Holidays, and whenever the college is closed. It is then sorted and placed in the
students’ campus mailbox by Residence Life Staff. Students are responsible for information placed in their
mailbox by the College. Resident students are required to check their Campus mailbox (and their Ramapo
College email in-box) at least once each day.
Campus Mailbox Locations:
Mailboxes for Bischoff, Laurel, Linden, Mackin, Overlook and Pine residents are located in the lobby of each
residence hall’s first floor. The Village mailboxes are located in the Thomases Commons and mailboxes for
the College Park Apartments are in the Lodge.
Mailbox Combinations:
All residents are issued a mailbox combination slip when they check into their assigned residence. If you
need assistance accessing your mailbox, please visit your hall office.
Mailing Address:
Students should use the address format listed below to receive mail. Any deviation from this format will
result in delays. All mail for students is delivered to their campus mailbox, not their room or apartment.
Student’s Full Name
Ramapo College of New Jersey
501 Ramapo Valley Rd. (Mailbox #)
Mahwah, NJ 07430-1608
NOTE: Residents living in the College Park Apartments must use their assigned 3-digit mailbox number; all
residents in The Village and traditional style residence halls must use their assigned 4-digit mailbox number.
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Receiving Packages:
All packages received for on-campus residents are delivered to the Office of Residence Life Mailroom (C210). “EZ track it” is a computerized system the College utilizes to track incoming packages and notify
residents when they receive a package. When a package is received, the resident will receive an e-mail from
EZ track it, indicating that they have a package that needs to be picked up at the Residence Life mailroom.
Students must bring their student ID to C-210 to retrieve packages.
Sending Packages and Letters:
Outgoing mail that already has postage on it, may be brought to the Office of Residence Life Mailroom C210. Hours of operation are communicated to all on-campus residents each semester. Students may also
go to the Mahwah Post Office located on East Ramapo Avenue off Franklin Turnpike, FedEx on Route 17,
and The UPS Store (formerly Mailboxes, Etc.) on Franklin Turnpike to mail packages.
Mail Delivery:
Mail is not delivered when the College is officially closed, including holidays and during inclement weather
when the College has been closed by the President. During the summer break, first-class mail is forwarded
to your home address for a limited time to residents that have filled out forwarding labels only. Mail is not
delivered on the following Federal holidays:
New Year’s Day, 1/1
Memorial Day, 5/30
Columbus Day, 10/12
Martin Luther King’s Birthday, 1/18
Independence Day, 7/4
Veterans Day, 11/11
Christmas Day, 12/25
Washington’s Birthday, 2/15
Labor Day, 9/7
Thanksgiving Day, 11/26
At the end of each semester students are responsible for informing correspondents of their new mailing
address. If students complete the forwarding mail form as part of their closing information their first class
mail will be forwarded until the beginning of June. Mail that has been forwarded is usually delayed. Bulkrate mail and magazines cannot be forwarded. Students having problems receiving mail on-campus should
notify their hall office.
Postage Stamps:
Students may buy stamps at the Roadrunner Central ticket counter (located on the second floor of the
Student Center across from the Bookstore), in the Campus Bookstore located on the second floor of the
Student Center, or at the Mahwah Post Office located at 12 East Ramapo Avenue in Mahwah. Some local
grocery stores also sell stamps.
Transportation:
Ramapo College offers a variety of transportation services to assist students in navigating through
the off-campus community as well as taking advantage of the close location of New York City.
Off-Campus Local Shuttle Services
The College contracts with a bus company to provide a 7-Day Shuttle Service for all
Ramapo students, faculty, and staff. The shuttle travels to local businesses, the Ramsey Train Station and
makes evening mall trips. Please refer to the schedule available on line for the service calendar. In addition,
the updated schedules can be found here: http://www.ramapo.edu/about/shuttlebus/
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Seating for each shuttle trip is on a first come-first serve basis and cannot be reserved. For information,
questions, and comments please e-mail: shuttle@ramapo.edu.
New York City Bus: Short Line Bus Service 365 days a year NYC bus service ticket information
• Discount tickets are sold at Roadrunner Central (ext. 7933; 2nd Floor Scott Student Center). Tickets
expire the last day of the calendar year.
• Discount Price (one-way) $6 Students, $8 faculty, staff with valid Ramapo I.D. Tickets are full price
on bus. All tickets are non-refundable.
• Tickets are valid for all stops from Port Authority to Suffern, and Suffern to Port Authority.
• Valid Ramapo I.D. must be presented on the bus.
• Short Line Bus Schedule available online: www.shortlinebus.com. Check the Short Line Schedule for
reduced service on holidays.
• In addition to the Bradley Center stops, you can use the 7 day local Loop to connect to Short Line
Bus and NJ Transit
• Any passenger requesting an ADA-Accessible bus must inform ShortLine no later than 48 hrs. prior
to departure at shortline@coachusa.com or call 800-631-8405 (toll free) or 201-529-3666.
The following is the link for Public Transportation Information: http://www.ramapo.edu/about/transportation/
Zip Cars
Ramapo College now offers car sharing as a transportation option. Zip Cars are available at an affordable
rate, 24 hours a day, seven days a week for students, faculty, and staff ages 18 and older. Please visit
Ramapo’s Zip Car website: http://www.zipcar.com/ramapo
Community Living and Resident Responsibilities
Living on campus is more than just “renting a room.” All residents are members of a community. Being
part of a community involves having responsibilities. Students who see or hear something happening that
could be dangerous to others within the community are expected to report it.
Resident Assistants are resources for the residents and are trained to confront residents or guests when
they conduct themselves inappropriately. Because residents are strongly encouraged to interact with each
other on a one-on-one basis, residents should attempt to communicate effectively and harmoniously. For
example, if a neighbor is playing his/her music too loud, it is expected that the resident will first ask the
neighbor to POLITELY lower the music. If he or she does not comply, please contact a Resident Assistant. If
unable to reach a Resident Assistant then contact Public Safety at 201-684-6666.
•
•
•
•
•
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Roommate Rights
The right to read and study in one's room without
interference.
The right to sleep at reasonable hours without
disturbance from noise, guests, roommates, etc.
The right to a healthy and clean living
environment.
The right to free access to one's room.
The right to personal privacy and freedom from
inappropriate behaviors of others.
•
The right to host guests (as long as you and your
guest(s) are not interfering with the rights of
others).
• The right to live in an environment free from illegal
drugs and prohibited alcohol use.
One of the most effective ways to deal with a roommate conflict is to discuss what the living issues are.
Roommates should have a conversation at the beginning of each term to talk about what each expects
from the other roommate. Roommate contracts are a great way to put these discussions in writing and
avoid future problems. If problems occur between roommate(s), the Graduate/Residence Director may
require the residents of the living area to complete a roommate contract in order to prevent future
problems.
A roommate contract is an agreement in which the residents of each room, suite, and apartment can define
their own rules and practices within their living area and are within the general confines of college rules. At
the beginning of each term, the Resident Assistants will assist residents on drawing up the contracts. These
contracts can be amended at any time with agreements from all parties involved. Please submit
agreements to the hall/area office. Contracts are required for all first year resident students.
Room changes are considered the last possible alternative to solving roommate conflicts.
Roommate/ Suitemate Contracts:
Roommate/Suitemate agreements can be very important tools during a resident’s college experience.
Although these agreements are often thought to be useful only for situations requiring conflict resolution,
they are very effective in conflict prevention. ALL FIRST YEAR RESIDENTS AT RAMAPO COLLEGE ARE
REQUIRED TO DEVELOP A ROOMMATE/SUITEMATE AGREEMENT WITH THEIR RESIDENT ASSISTANT AT THE
BEGINNING OF THE YEAR. Other residents are strongly encouraged to develop agreements and may be
required to do so by their Graduate/ Residence Director. The agreement will help each resident to have a
more enjoyable experience and will help to alleviate a buildup of concerns that could become very
uncomfortable. Each roommate/suitemate is required to sign the agreement, which is designed to protect
each resident’s rights and to help provide a comfortable living environment. The following questions and
answers attempt to clarify the importance of roommate/suitemate agreements:
Why is it important to develop a roommate/suitemate agreement at the very beginning of the year?
There are no problems yet; why should my roommate(s)/suitemate(s) and I bother?
There may not be any issues right now; however, by developing an agreement from the beginning,
roommates/suitemates/apartment-mates will ensure that everyone’s rights are maintained.
Won’t this agreement limit my rights?
Too often, there is a negative perception about roommate/suitemate agreements. The items developed in
the agreement are not meant to be limiting or to prevent students from having fun. The agreement should
be viewed as a set of expectations that each roommate/suitemate has of one another, which will help to
make everyone’s time living together as productive and fulfilling as possible. Residents will spend a great
deal of time with their roommate(s)/suitemates and each roommate should feel as comfortable as possible
in their residence area.
Is the agreement set in stone?
Each roommate/suitemate is expected to abide by all terms outlined in the agreement. However, some
concerns may later develop which were not outlined in the original agreement. The agreement can be
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amended to address any other items which the roommate(s)/suitemates feel are of importance. The
roommate(s)/suitemates and the Resident Assistant can sit down and discuss amendments to the
agreement.
What if someone violates the agreement?
If any person in the room/suite violates any term outlined in the agreement, that person will meet with the
Resident Assistant and Graduate/ Residence Director to discuss the actions and appropriate sanction. Once
again, by having the agreement the rights of everyone in the room/suite are protected. If one or more
individuals violate the agreement an administrative room change may be conducted at the discretion of the
Residence/ Area Director.
Each room/suite should develop an agreement to prevent disputes, which distract from living a healthy life
and detracts from the ability to do academic work both physically and emotionally. When roommates are
ready to develop an agreement, the Resident Assistant can help them discuss which items should be
addressed in the agreement.
Personal Hygiene:
All residents have a right to a healthy and clean living environment. With this in
mind, residents should:
•
•
Shower on a regular basis.
Keep all dirty or soiled clothing in a laundry basket or hamper until they can
be washed.
• Change bed linens regularly (every two weeks at minimum).
• Change and wash clothing on a regular basis (change clothes daily and wash
dirty clothes weekly).
Residents who feel that a roommate has a serious hygiene problem and are
uncomfortable approaching him/her should consult with their Resident
Assistant for advice or help. Students who refuse to comply with reasonable
standards of personal hygiene may have their housing privileges revoked.
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Residence Agreement:
This agreement, titled the “Residence Agreement Academic Year 2015-2016” is a legally binding agreement
which all residents must sign electronically. Here and after this agreement becomes a legally binding
contract with Ramapo College of New Jersey. This agreement financially obligates the student to pay for the
fall and spring semesters of the Housing Agreement unless they officially withdraw from housing through the
department of Residence Life. The authentication procedures for Star Rez, serves as an electronic signature
for students. Electronic submission of application information does not guarantee confirmation of a housing
assignment. Students are only released from their financial obligation to pay if they withdraw from housing
using the proper housing withdrawal procedures. If a student chooses to move off campus, he/she will forego
their guaranteed housing status and must reapply for any future housing requests.
A. GENERAL HOUSING TERMS AND CONDITIONS
1. The Residence Agreement is for the entire 2015-2016 academic year and cannot be transferred to
any other academic year.
2. On campus residence is only available to Ramapo College of New Jersey students who are
registered as full time (which is equivalent to 12 credits or more) students during both fall and spring
semesters of said academic year.
3. Students living in the residence halls are required to maintain one of the residential meal plans
except residents of The Village and the College Park Apartments. Ramapo Dollars can be purchased
and used at all dining facilities and the Ramapo College bookstore.
4. All students requesting housing who are currently not living in campus housing must pay a housing
deposit in the amount of $200.00 upon completing and submitting a housing application. If a student
is assigned to housing, the entire deposit will be credited to the student’s account. If the Office of
Residence Life is unable to assign a housing assignment, the $200 housing deposit will be returned
to the student. Otherwise the deposit is non- refundable and will be forfeited.
a. For all current residents living on campus that wish to maintain their guaranteed housing
status must remain a full-time student, in good social and academic standing, follow
published procedures regarding spring housing intent and fall housing selection and satisfy
all of their financial obligations to the College. During the spring semester residents who
want to maintain their guaranteed housing status for the fall academic year must participate
in the housing selection process and adhere to all published deadlines including submission
Page | 15
of the non-refundable $500 housing deposit.
5. Failure to occupy an assigned space after agreeing to the Residence Agreement does not absolve
the student of the responsibility to fulfill the terms of this Agreement. Similarly, a student who checks
into the assigned space shall be deemed to accept all of the terms of this Residence Agreement, and
a failure to accept, or improperly complete the Residence Agreement by electronic signature shall
not relieve the student from responsibility for all of the terms and conditions and payment obligations
of this Residence Agreement.
6. Any resident who becomes ineligible for housing for any reason deemed by the College or the Office
of Residence Life and is directed to vacate his/her assigned space may not remain in a Ramapo
College residence facility as a guest of another resident.
7. The resident shall observe and comply with all applicable provisions of the Ramapo College Student
Code of Conduct and any amendments thereto. In addition, each resident agrees to abide by and
remain current with all policies and procedures contained in the Student Handbook, The Guide to
Community Living and any applicable Residence Life policies. These policies and procedures are
incorporated herein as if set forth in length.
8. Ramapo College distributes college related information electronically to Ramapo issued email
accounts. All residents are required to have a Ramapo College email account which they should
check daily for important housing information and announcements from the College. Residents are
encouraged to check their email, mailbox (located in their residence hall) and voicemail on a daily
basis. All residents will be held responsible for information disseminated in this way.
9. Ramapo College and its personnel reserve the right to demand a resident and guest to produce a
Ramapo College identification card or other form of identification to ascertain identity.
10. This Residence Agreement does not create or constitute a landlord/tenant relationship, nor does it
create any easement or other right, title or interest in, to or with respect to the assigned space in any
Ramapo College residential facility and shall not be assignable.
11. The waiver or failure by Ramapo College to exercise any right provided for under this Residence
Agreement shall not be deemed a waiver of any further right hereunder.
B. TERMINATION OF AGREEMENT/ WITHDRAWAL FROM HOUSING
1. Ramapo College of New Jersey may terminate this Residence Agreement and take possession of
the assigned space within 24 hours for, but not limited to, the following: (1) any violation of this
agreement; (2) violation of any Ramapo College of New Jersey policies and/or federal, state and
local laws/regulations; (3) reasons pertaining to health, safety and welfare of any student, guest or
member of Ramapo College of New Jersey community; and (4) student’s non-payment. Termination
of this Residence Agreement by Ramapo College of New Jersey will not entitle student to a refund
outside of the refund deadline dates. Please see timeline on the “Academic Calendars” posted on
the College’s website.
2. Ramapo College of New Jersey may take possession of the room/apartment within 24 hours after
the resident has been notified that his/her Residence Agreement has been terminated. The
possessions left on the premises by a resident after 24 hours shall be deemed abandoned and
resident forfeits any claim to any disposed property. Any cost incurred in the removal of abandoned
property will be the responsibility of the student and billed to the student’s account.
3. If a resident is removed from housing as a result of student conduct action taken by Ramapo College
of New Jersey, the resident may appeal the decision in accordance with the procedures delineated in
Ramapo College of New Jersey’s Student Code of Conduct. A final termination notice will not be
issued until the resident has completed the appeal process, unless Ramapo College of New Jersey,
in its sole discretion, determines that permitting the resident to remain in the facility constitutes a
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danger to individuals and/or Ramapo College of New Jersey community.
4. Dismissal from housing as a result of an administrative decision of the Vice President of Enrollment
Management and Student Affairs, or his/her designee, will be considered final and not subject to
appeal by the resident.
5. Students are guaranteed housing for 8 consecutive semesters as long as they remain a full-time
student, are in good social and academic standing, follow published procedures regarding spring
housing intent, fall housing selection and satisfy all of their financial obligations to the College.
However, once a student withdraws from housing, they forgo their guaranteed housing status and
must reapply for future housing requests. Housing deposits are non-refundable and will be forfeited.
Incoming students who would like to withdraw from housing prior to the start of the fall semester
must email admissions@ramapo.edu. Housing withdrawal requests must be sent via the students
Ramapo email account. Once the fall semester begins, students who would like to withdraw must
complete a housing withdrawal form which is available at the hall office in which they are assigned.
Students who withdraw AFTER the 100% housing/meal plan refund date will be assessed 50% of
their housing charges. Students who withdraw after the 50% housing refund deadline will not be
entitled to a housing refund. Students are encouraged to be mindful of the refund deadlines if they
are considering withdrawing from housing. To view important dates at the college students should
visit www.ramapo.edu, use the “Quicklinks” (located at the top right side of the home page) and click
on “Academic Calendars”.
C. ROOM ASSIGNMENTS
1. Room and roommate assignments or reassignments are made without regard to race, creed, color,
sexual orientation, religion, or national origin. Complaints of unequal treatment may be referred to
the Dean of Students, the Vice President of Enrollment Management and Student Affairs or the
Office of Affirmative Action and Workplace Compliance.
2. The resident must live in the assigned room space with the assigned roommate(s) and vacate and
remove all personal property from the room when this Residence Agreement is concluded or
terminated.
3. Ramapo reserves the right to refuse housing to any individual whose presence may not be in the
best interest of the community. Residents are expected to consistently demonstrate a willingness
and ability to maintain reasonable roommate and community relationships. Failure to do so may
result in the termination of this Residence Agreement.
4. During the second week of each semester there will be an open room change period and information
will be posted in the residence halls. An unauthorized room change is cause for referral to the Office
of Student Conduct and/or termination of this Residence Agreement. For further information about
room changes see the Room changes section in the Guide to Community Living.
http://www.ramapo.edu/reslife/files/2014/12/Guide-to-Community-Living-2014-2015.pdf
5. Students are advised that housing costs vary throughout campus, depending on the building/area
and type of housing unit. Prorated housing charges, including any applicable change to students
meal plan, will be assessed and adjusted on their student’s account if the student changes rooms.
Students should refer to the Bursar’s Office website: www.ramapo.edu/bursar for current housing
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and meal plan costs.
6. Ramapo College of New Jersey reserves all rights in connection with the assignment, re-assignment
of any room or the termination of its occupancy. Ramapo College of New Jersey also reserves the
right, in its sole discretion to reassign a resident to another room, or apartment, in order to perform
renovations, repairs, or to address health and safety issues, for room consolidation, disciplinary
reasons and/or when Ramapo College of New Jersey deems it to be in the best interest of the
resident or Ramapo College of New Jersey. If a residence hall is under construction or renovation at
the time this contract is entered into is not available for occupancy, Ramapo College of New Jersey
will give a minimum of 48 hours’ notice prior to reassignment. In the event of an emergency, a
resident may be moved without prior notice.
7. Students requiring special accommodations must submit supporting documentation to the
Office of Specialized Services, who will review and forward recommendations for room assignment
to the Office of Residence Life. All disability records are strictly confidential. All accommodation
requests must be made by the deadlines outlined by the Office of Residence Life. Accommodation
requests submitted after the posted deadline dates will be considered on a space available basis.
8. Students remaining in the residence halls during times in which Ramapo College of New Jersey is
closed such as Thanksgiving, winter, and spring break must make other dining arrangements as
Ramapo College of New Jersey dining facilities may be closed.
9. The College has established procedures for student residents in the event of loss of services such as
but not limited to, heat, light and hot water in residence halls for extended periods that are within the
control of the campus.
a. The procedures include provision for housing students elsewhere if the conditions that
caused loss of heat, light or sanitary conditions or create other unsafe conditions cannot be
rectified within a reasonable period of time. There will be no adjustment in rates (increase or
refund) during the relocation period.
b. If housing the students elsewhere on campus is not possible, then the College shall house
the students in alternate housing off campus at no additional cost to the students. There will
be no refund of on campus housing fees during this period as housing is being provided as
per this Residence Agreement.
D. ROOM CONSOLIDATION
1. The Office of Residence Life reserves the right to change student’s housing assignments in order to
provide for maximum occupancy and utilization of space. During the fall and spring semesters
residents currently living in rooms/suites/ apartments that are not fully occupied (under-assigned
rooms) may be subject to room consolidation. Residents in those rooms may be contacted to
choose from the following options: (1) have another resident(s) move into their room to fill all spaces
or (2) move to another space to fill a room; If permitted retain the triple room as a double at the
prorated cost of a double space for the remainder of the semester; or retain the double room at the
posted single room rate, for the remainder of the semester.
2. The Office of Residence Life reserves the right to change students’ housing assignments in order to
provide for maximum occupancy and utilization of space in a Ramapo College owned facility, and to
accommodate students who are assigned to housing under construction or renovation that is not
available for occupancy.
E. CHECK-IN
1. Residents may not occupy residence hall rooms when the residential facilities are closed, unless
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authorized by the Director of Residence Life or the Director’s designee. Opening and closing dates
for the residential facilities can be found on the Residence Life web page at
http://www.ramapo.edu/reslife/.
2. Residents must check-in 48 hours after their designated check-in date or their assigned space may
be re-assigned to another student, unless prior arrangements have been made with the Office of
Residence Life. Students who do not check in to their assigned space and who do not officially
withdraw from housing, remain liable for the room and board charges for the entire semester.
3. Residents are not permitted to check-in at their assigned residential facility prior to their designated
check-in date. Only residents whose presence on campus is required by a specific department or
organization to assist with the opening of Ramapo College of New Jersey may be granted
permission to arrive early. Requests for early arrival must be made in advance and submitted in
writing by the appropriate department or organization, and are subject to prior written approval by the
Office of Residence Life.
4. Each resident must complete and sign the room/suite/apartment inventory form provided by
the Office of Residence Life upon check-in. More information about the room inventory form can be
found in the Guide to Community Living at this link:
http://www.ramapo.edu/reslife/files/2014/12/Guide-to-Community-Living-2014-2015.pdf
F. CHECK-OUT
1. Rooms, suites or apartments are not considered vacated until all personal possessions are removed,
and the student has officially checked out of his/her residence hall. In addition, residents are
responsible for the removal of all garbage from their rooms/suites/apartments. Failure to adhere to
this directive will result in charges being assessed for improper check-out, excessive cleaning and/or
damage.
2. When residents check out of their assigned housing assignments at the end of the fall or spring
semester, the
condition of the room, suite/or apartment must be left in the condition it was at
the time the student moved in. All residents must follow the check-out procedures published by
Residence Life. Any discrepancies between the Room Inventory (see Guide to Community Living
Damage Billing section page 37) and the condition of the room upon check out will be evaluated by
the Residence Life and Facilities staff and the appropriate damage charges will be applied to the
student’s account. Damage charges may be assessed regardless of whether the neglect was
committed directly, or resulted as a failure to prevent or report damages. Residents will be held
responsible for damages caused by their guests. Any changes, alterations, or additions to the
premises are strictly prohibited. Additional information about damage billing can be found in the
Guide to Community Living.
3. Residents who are not enrolling at Ramapo College of New Jersey and, therefore, not continuing in
housing for the following academic term (i.e. Fall, Spring and/or Summer), are required to vacate
their assigned space no later than 24 hours following their last exam in the academic term. In cases
where there are less than 24 hours between the last exam and the official closing date/time of the
facilities, residents must vacate by the date/time stipulated in the official closing notice distributed to
all residents. Residents interested in summer housing must complete Summer Housing Application
and abide by the instructions provided. Ramapo College of New Jersey reserves the right to remove
residents and/or charge for occupancy beyond the closing deadline.
4. Interim housing is the designated period in which housing is available after the residence halls have
officially closed. Interim Housing is offered in January and in May.
G. BILLING AND REFUNDS
1. For billing and refund purposes, occupancy is defined as failure to notify Ramapo College of New
Jersey via the Housing Withdrawal process prior to the 100% Housing Refund date that you are not
returning to housing.
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2. Residents who decide to withdraw from Ramapo College of New Jersey or from Ramapo College of
New Jersey housing after occupying an assigned room must follow proper check-out procedures;
otherwise, they will be billed for occupancy for the rest of the semester.
3. Residents removed from Ramapo College housing for student conduct reasons are not eligible for
housing or meal plan refunds.
4. All room and board charges must be paid by the payment deadline (available on bursar webpage)
http://www.ramapo.edu/bursar/deadlines/ in or to be eligible to check into housing. In addition,
residents who are deregistered for failure to satisfy their financial obligations to Ramapo College of
New Jersey may no longer reside in Ramapo College of New Jersey housing and must follow the
check-out procedures within 24 hours of deregistration.
5. Room and board rates do not include winter break/winter interim (time between end of fall semester
and start of the spring semester) or summer. There will be no increase in room rent in the event of
the semester being lengthened in order to meet academic requirements.
6. Residents are responsible for the housing cost and condition of the space assigned to them. The
resident is not absolved of the financial responsibility for the space assigned to them until they have
formally withdrawn from housing, completed the formal check out procedures for residents and paid
for any damages or debts.
7. Residents who voluntarily take a leave of absence, withdraw from Ramapo College of New Jersey,
or are not registered for classes will be required to leave Ramapo College housing within 24 hours of
said circumstances. Refunds are issued based on the published 100% Housing Withdrawal and 50%
Housing Withdrawal deadline dates. Please note that only in very rare circumstances will a refund be
granted after the 50% Refund deadline.
8. Residents who are granted an approved Medical Leave of Absence (MLOA) must follow the
withdrawal process outlined in the Guide to Community Living. Residents intending on returning to
housing after obtaining clearance from the Center for Health and Counseling Services to return from
a MLOA must contact the Office of Residence Life. The Office of Residence Life will make every
reasonable effort to provide housing to a student who is returning from a MLOA.
H. HEALTH AND SAFETY
1. In general, all residents are expected to maintain their designated living space in accordance with
the community living standards outlined by the Office of Residence Life staff at the beginning of each
semester as well as the standards noted in this Residence Agreement. Failure to maintain these
standards may result in the termination of this Residence Agreement.
2. A duly authorized agent, employee, or representative of the College will be permitted to enter any
Residential space for the purpose of examining the condition thereof, inspect facilities for health,
safety, maintenance and/or for damages to the space or its equipment and for an institutional
purpose search without prior notification. Residents acknowledge the right for College agents,
authorized employees, or representatives to enter premises without prior notice in the case of
emergencies which pose a danger to life and/or property. Residents will have their rooms inspected
according to the dates specified in the Guide to Community which is published on the Residence Life
website.
3. To ensure compliance with New Jersey’s Fire Code, representatives of the Department of Fire
Safety will perform semester inspections of each resident room, independent from the Office of
Residence Life’s health and safety inspections. Citations will be issued for any violation to the Fire
Code, this contract, the Guide to Community Living and/or to the Student Handbook in effect at the
time of the inspection. Ramapo College is not informed as to when these inspections would occur.
4. Residents are responsible and liable for their personal belongings and any Ramapo College property
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damage that is incurred if found to have carelessly or negligently caused the fire.
5. Residents are not allowed to share their assigned housing space with anyone not assigned to that
room/suite or apartment including but not limited to roomers, boarders, children, family members, nor
shall they assign or transfer said housing space. Residents are responsible for the housing costs for
any such unauthorized occupancy of College housing which violates the guest visitation policy
(published in the Guide to Community Living) available online at the Ramapo College website.
6. Residents agree to comply with all applicable federal, state and local laws, ordinances, rules and
regulations.
I.
INSURANCE
1. Ramapo College of New Jersey and its Office of Residence Life will not assume any responsibility
for any persons or student property from any cause, nor will they assume responsibility for any injury
or damages, personal or property, while the student is a resident. In addition, Ramapo College of
New Jersey and its Office of Residence Life shall not be liable for any failure of water supply, electric
current telephone and/or internet connection nor any injury or damage to persons or property caused
by natural disasters or by other residents or persons within the residence halls.
2. Residents are strongly encouraged to carry personal liability insurance if their family’s home
insurance policy does not cover their property while it is located at Ramapo College of New Jersey.
J. MISSING RESIDENT STUDENT NOTIFICATION POLICY
1. In compliance with the Higher Education Reauthorization Act of 2008, the purpose of this policy is to
provide the procedures for reporting, investigating and making emergency notifications of any
resident student of Ramapo College of New Jersey believed to be missing.
2. A person is presumed missing when his/her absence is inconsistent with their established patterns of
behavior and the deviation cannot be readily explained. Before presuming that a person is missing,
reasonable measures should be taken to determine that the person is not at their off-campus place
of residence and that no one familiar with the person has seen or heard from the person for an
unusual period of time or is aware of where they may be.
3. Any member of Ramapo College of New Jersey community, including both employees and students,
who is concerned that a member of Ramapo College of New Jersey community is missing should
contact the Public Safety, Department at 201-684-6666, as soon as he/she has determined that the
individual is missing as defined above.
4. The department of Public Safety will investigate all cases of missing persons that are brought to their
attention. Ramapo College of New Jersey Public Safety will serve as the lead investigating agency
unless superseded by Mahwah Police, the Prosecutor’s Office or State of New Jersey or Federal
agency with appropriate jurisdiction.
IDENTIFYING AN EMERGENCY CONTACT PERSON
All resident students are required to register and designate an emergency contact person through Ramapo
College of New Jersey’s computer based WESS system (Web Enrollment Services for Students) prior to
check in at their residence hall. If a student moves to another Residence Hall the student is required
to verify the emergency notification information upon admittance to that hall. Every student (resident and
non-resident) has their own WESS account and may enter or change, under personal
information/addresses, a designated contact person at any time by updating their emergency contact
information.
INFORMING DESIGNATED CONTACT PERSON
Ramapo College of New Jersey Public Safety will inform the listed contact person of a missing resident
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student within 24 hours of receiving a missing person report.
Guest Policy
Guest Procedures:
Guests are allowed in the halls as long as they comply with all Residence Life policies and procedures and
do not disturb the normal operation of the building. Guests must carry the appropriate valid identification
on them at ALL times as well as their approved Guest Registration Form if residing on campus after
10:00pm. Guests must remain with their resident (host) at all times. Residents will be held accountable for
the behavior and/or actions of the guest(s).
Each registered guest is allowed to stay on-campus no more than three (3) nights (consecutively or not)
within a seven (7) day period. A night begins and ends at 10:00PM. RCNJ residents are allowed to host up to
two (2) guests at any given time.
All guests residing on-campus past the hours of 10:00PM must carry an approved Guest Registration Form
and the appropriate valid form of identification at all times. Guests may not move from host to host to stay
on-campus more than three (3) nights.
Current RCNJ residential students do not need to be registered as a guest. All residents are responsible for
their guests.
The College automatically assumes that all residents within a shared housing unit (room/suite/apartment)
agree to permit their roommate, suitemate, or apartment-mates to register guests in their shared housing
unit, without having to provide prior acknowledgment of those guests. However, residents have the right to
opt-out of this automatic Guest Registration by contacting their Resident Assistant to facilitate a
roommate/suitemate/apartment contract. As with any roommate/suitemate/apartment contract, if
someone violates the terms of the contract, staff in the hall/area office must receive a formal complaint
before they can act upon it. It is important to note that once a complaint is received for a particular
room/suite/apartment, all residents of that space may lose guest privileges until they come together and a
contract is developed.
It is essential that students adhere to the Social Gathering Policy for the assigned room/suite/apartment. It
is the responsibility of roommates/suitemates to alert the host of the guest of any issues or concerns they
may have concerning any guests or the amount of guests entering their room/suite/apartment. It is
recommended that students have open conversations with roommates/suitemates about guest
expectations.
Guest Required Identification:
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Adult Guests (18+):
An Adult Guest is defined as anyone who is age 18 years or older and not assigned to an on-campus student
Acceptable Identification:
Any current government issued photo
identification:
Unacceptable Identification:
Any forms of identification that are not
government issued with a photo will not
be accepted for guests:
-State Driver’s License
-Any college identification cards
(Including Ramapo Commuter IDs)
-State issued photo identification card
-Permanent Resident Card
-General photo identification cards (i.e.
– Work Identification cards, Volunteer
Identification cards)
-Passport of any Country
-Birth certificates
-Military Identification Card
-Credit Cards of any kind (i.e. – Credit
Card displaying the owner’s face)
residence room, suite, or apartment.
Examples of Guests:
• RCNJ Commuter Students
• RCNJ Former Students
• Non-RCNJ Students
• Non-RCNJ Family Members
These individuals need a Guest Registration Form if residing on campus after 10:00pm and can be
registered any night of the week. All guests must remain with their hosts at all times. Guests must carry the
approved Guest Registration Form and a valid form of identification. Please note ALL guests must sign in
and out of the residence hall when entering and exiting the building between the hours of 10pm-5am.
Minor Guests (Under age 18):
A Minor is defined as a person under 18 years of age. Minor Guests are only permitted to visit on the
weekends (Friday-Sunday).
Minors over the age of 14 must provide a current high school identification card. All other forms of
acceptable Identification listed above will be sufficient as well.
Failure to adequately supervise guests who are minors may result in disciplinary action or termination of
minor visitation privileges.
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It is highly recommended that anyone who wishes to host a guest(s), who is (are) a minor to notify his/her
respective hall office in advance.
All guests, regardless of age, must abide by all Ramapo College local, State, and Federal regulations and
rules.
Guest Registration Availability and Submission:
In order to have a guest(s)after 10:00pm, the resident (host) must register his/her guest(s) by completing a
Guest Registration Form and submitting it to the respective locations indicated in the chart below. Guest
Registration Forms will ONLY be approved by the Residence Hall Office or Desk Attendant Booth of the
host, with the exception of those who live in The Village or The College Park Apartments. When the Hall
Offices of The Village and The College Park Apartments close, residents from those areas must get their
Guest Registration Forms approved at the Residence Hall Office closest to their place of residence.
Please review the below chart for where a Guest Registration Form can be obtained and submitted.
Traditional Residence Halls
{Pine, Linden, Laurel, Mackin, Bischoff and Overlook}
Monday12:00pm - 12:00am
Residence Hall Office
Friday
Monday10:00pm - 5:00am
Desk Attendant Booth
Friday
Saturday8:00pm - 10:00pm
Residence Hall Office
Sunday
Saturday10:00pm - 5:00am
Desk Attendant Booth
Sunday
Apartment Residence Areas
{Village and College Park Apartments (CPAs)}
Monday12:00pm - 12:00am
Friday
Monday10:00pm - 5:00am
Friday
SaturdaySunday
SaturdaySunday
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8:00pm - 12:00am
10:00pm - 5:00am
Residence Hall Office
Desk Attendant Booth
(CPAs- Go to Mackin/Bischoff/Overlook)
(Village- Go to Laurel/Pine/Linden)
Residence Hall Office
Desk Attendant Booth
(CPAs- Go to Mackin/Bischoff/Overlook)
(Village- Go to Laurel/Pine/Linden)
Guest Policy Violations:
No one may use the guest procedure to evade
paying proper residence hall charges. Guests
may not move from host to host in order to stay
on campus for more than the duration the policy
states. Students and guests who are found to be
in violation of these procedures will be
documented by the Residence Life Staff or Public
Safety Officers. Students who violate the Guest
Policy may be referred to Office of Student
Conduct and may be subject to a residence area
ban. Individuals, such as runaways or others
fleeing lawful parental authority, are not
permitted as guests.
NOTE: Depending on the situation, the College
reserves the right to change or limit guest
procedures. Guest privileges will be revoked if
actions impede the teaching and learning
processes that are at the heart of the College's
mission. Guests’ personal behaviors should
conform to the wishes of all the residents in the
room/suite/apartment. It is the host’s
responsibility to report the misconduct of
guest(s) to the Department of Public Safety or
Residence Life staff immediately.
Guest Restrictions:
There are designated times throughout the year
when guest privileges are more restricted in
order to assistwith Residence Hall operations.
Below is a listing of these times and guest
expectations and procedures. Residents who
reside on campus may not use their residency to
allow others to circumvent paying for housing.
Time:
Fall Early Arrival
Check-in
Thanksgiving
Break
Fall Semester
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Policy:
No Guests Permitted
until check-in begins
for designated
building/ area
Guests Permitted.
Normal Guest
procedures are
followed.
Guests Permitted.
More Information:
Residents in Early Arrival Housing who are approved to
arrive to housing early due to an affiliation with a group on
campus are not permitted to have guests.
Residence Hall Offices work on a revised schedule.
Desk Attendants work normal hours – 10pm-5am.
It is important to note that it is 24-hour quiet hours during
Finals
Normal Guest
procedures are
followed.
Fall semester
check-out
extensions
Winter Interim
Housing
No Guests Permitted.
Spring Early
Arrival Check-in
Guests Permitted.
Normal Guest
procedures are
followed.
Spring Break
Guests Permitted.
Normal Guest
procedures are
followed.
Guests Permitted.
Normal Guest
procedures are
followed.
Spring Semester
Finals
Spring semester
check-out
extensions
Summer School
Page | 26
Guests Permitted.
Normal Guest
procedures are
followed.
No Guests Permitted.
Guests are Permitted
this time and residents should be mindful of peers who are
studying or preparing for finals. Please review
expectations regarding 24-hour quiet hours and residents
are expected to hold their guests to the same standards.
Residents are approved for a check-out extension for
academic related reasons. No guests are permitted.
Winter Interim Housing period is for students who reside
on campus in order to work for the college, are
international students, or are in-season athletes.
Residence Hall Offices work on a revised schedule. Desk
Attendants work normal hours – 10pm-5am.
Winter Interim Housing residents do not have the
authority to allow roommates/suitemates/apartment
mates to move into residences prior to normally scheduled
check-in date. A Student who is found violating this will be
considered an Illegal Resident. Please reference the illegal
resident procedures as listed below.
Residents in Early Arrival Housing, who are approved to
arrive to housing early due to an affiliation with a group on
campus, are permitted to have guests. Residence Hall
Offices work on a revised schedule. Desk Attendants work
normal hours – 10pm-5am.
A resident cannot register a semester
roommate/suitemate/ apartment mate as a guest during
this time period. Spring Early Arrival residents do not have
the authority to allow roommates/suitemates/apartment
mates to move into residences prior to normally scheduled
check-in date. A Student who is found violating this will be
considered an Illegal Resident. Please reference the illegal
resident procedures as listed below.
Residence Hall Offices work on a revised schedule. Desk
Attendants work normal hours – 10pm-5am.
It is important to note that it is 24-hour quiet hours during
this time and residents should be mindful of peers who are
studying or preparing for finals. Please review
expectations regarding 24-hour quiet hours and residents
are expected to hold their guests to the same standards.
Residents are approved for a check-out extension for
academic related reasons. No guests permitted.
The Residence Hall Offices work on a revised schedule.
Once a resident participates in the end of summer “all
summer move-over “no guests are allowed until regular
check-in begins for designated building/ area. This is
regardless of Fall placement on campus.
Guest Parking Procedures:
Guests are allowed to bring their vehicles on-campus. Attached to the Guest Registration Form is a parking
pass. All parking passes must be completed thoroughly, stamped for approval, and placed on the dashboard
of the guest’s car. Guests may only park in designated Parking Lot D, located near the Bradley Center.
If a Guest who plans to stay on campus after 10:00pm is not registered prior to coming to campus, they
should first park their car in Parking Lot D before receiving a Guest Registration Form Parking Pass from the
appropriate residence hall. After receiving an approved Guest Registration Form Parking Pass, that guest
should immediately put the parking pass on the dashboard of his/her vehicle. If a guest receives a ticket
from Public Safety for parking in Parking Lot D without a Guest Registration Form Parking Pass between the
time of parking his/her vehicle, receiving a Guest Registration Form Parking Pass and putting it on his/her
vehicle, the ticket may be revoked, if appealed. The guest should indicate that s/he was in the process of
receiving a Guest Registration Form during the time the ticket was issued.
If a guest is only interested in visiting the campus for a couple of hours during the day, he/she should visit
the Public Safety Booth at the front of the College for a day parking pass.
Guest Transportation Procedures:
Guests are welcome to use both the RCNJ Shuttle and the NYC Port Authority Bus.
RCNJ Shuttle: Guests are welcome to use the RCNJ Shuttle. They must be with their host at all times. All
guests should have their Guest Registration Form available when riding the RCNJ Shuttle; they may be
asked to present it. If a guest is using the RCNJ Shuttle to arrive from the train station, the host must be
onboard the RCNJ Shuttle to meet him/her. The times and destinations for the RCNJ Shuttle are located on
the Ramapo website.
NYC Port Authority Bus: Guests are welcome to use the NYC Port Authority Bus. Their ticket must be
purchased with their host’s Ramapo ID at Roadrunner Central. A guest is not required to present a Guest
Registration Form to ride the NYC Port Authority Bus.
Illegal Entry:
Entering another resident’s room without that person’s permission is illegal and prohibited. Breaking into
or entering any room (including entering one’s own room) by means other than the regular method of
using one’s student ID swipe-card is also prohibited. Criminal charges and/or any damage charges may be
pursued for illegal entry by any unauthorized means.
Illegal Residents:
Illegal residents are persons who visit residents’ rooms for long periods of time (for more than three days
within a given week) or whose visitation violates the Guest Procedures in any way. Unregistered guests are
considered “illegal.”
If the Office of Residence Life staff, officers from the Department of Public Safety, or other College officials
find someone who is living in a campus residence, but who is not authorized to be there, the “host” student
(or students) may be charged the regular housing charge for the “guest” and the “host” may be charged
with conduct violations. Violators may be fined and/or face judicial action.
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Residents who are aware of a person(s) living on-campus without authorization or who is violating the
Guest Policy, should notify their residence hall office staff as soon as possible. The Desk Attendant Staff will
be checking the Guest Registration database on a regular basis to insure that all residents and guests are
complying with the Guest Policy.
Quiet Hours:
Official “Quiet Hours” are in effect Sunday
through Thursday from 11:00 PM to 8:00 AM and
on Friday and Saturday from 1:00 AM to 12:00
noon. During these hours noise should not be
heard outside of residents’ bedroom, suite, or
apartment. Violators of this policy are subject to
disciplinary action. Quiet Hours are extended to
24-hours a day during Final Exam Week and are
strictly enforced. Violators may have their
housing privileges immediately terminated with
the imposition of an Interim Suspension.
NOTE: Specific dates of 24-Hour Quiet periods
will be posted. Please note that Quiet Hours
apply to all public areas in and around the
residence halls/apartments including all parking
lots
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Information Technology and Campus Media
Ramapo College Email and Luminis Groups:
All residents will be added to the My Ramapo/Luminis group for their residential community. Residents
may not leave these groups, as pertinent information will be sent to these groups regularly, via Ramapo
email.
Wireless Internet:
All residence hall areas are enabled with wireless internet capabilities. Residence Hall rooms are still
equipped with wired Ethernet ports for each resident student in the room/apartment. If you have
connectivity issues please contact your hall office or the ITS helpdesk (ext. 7777) or email
helpdesk@ramapo.edu. You will need to provide the ITS helpdesk with a time frame you are available in
your room and a cell phone number so they can contact you when they arrive to fix/troubleshoot any
issues.
Telephone Services and Making Phone Calls:
Residents may bring their own telephone instrument if they choose. Residents and their roommate(s) are
responsible for the phone provided and must pay for its repair or replacement if it is damaged or missing.
On-Campus:
From any residence hall room phone, simply dial the four-digit telephone extension for friends and offices
on-campus.
Off-Campus local calls:
Dial “9,” then “1,” then the 3-digit area code {even if calling in the (201) area code}, then 201-684-7500 and
enter the extension that you would like to call (which includes an off campus caller trying to dial an on
campus resident; they would enter their four digit extension after calling 201-684-7500)
All Toll-free numbers are available:
Dial “9,” then “1,” then the 3-digit toll free area code, and then dial the seven-digit telephone number.
Example: 9-1-800-123-4567
Long Distance Calls:
Residents are required to use calling cards, prepaid calling cards or cell phones in order to make long
distance calls.
Receiving Phone calls from Outside: If you want to receive an off campus phone call, the person needs to
dial 201-684-7500 and then type in your 4 digit extension.
NOTE: Students may not make any operator assisted phone calls nor have any calls or services billed to
RCNJ Campus phone numbers. Students found making operator assisted phone calls, billing services,
and/or other purchases to the College will be held accountable and judicial action will be taken. Students
MAY NOT contract with an outside vendor to have additional lines or services installed. Students found
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violating these restrictions will face loss of their phone privileges, fines plus cost of service, as well as other
disciplinary actions.
Local Phone Calls:
The Office of Residence Life has included the cost for making local phone calls as part of the student
housing fee. Residents can make local phone calls any time from their telephone by dialing “9,” then “1,”
then the 3-digit area code, then the local telephone number. The following is a list of local area codes and
prefixes that you may call without any additional cost:
Area
Code
(201)
Prefix
236
378
579
733
824
961
Area
Code
(551)
248
389
612
739
825
962
251
419
632
749
828
972
252
425
639
760
831
995
258
444
642
762
847
Prefix
427
Area
Code
(845)
804
579
264
445
652
778
848
269
447
661
783
857
Area
Code
(973)
301
485
669
785
879
312
493
670
786
882
316
512
675
788
887
475
556
327
529
684
790
891
331
540
689
800
925
335
560
701
812
907
345
574
819
818
934
Prefix
358
869
962
Prefix
357
301
368
777
369
504
738
918
533
547
*Students MAY NOT connect to Internet services using College phone lines, even if the prefix is listed here.
ALL students receive free access to the Internet. Access to pay service numbers (area code 900 and
exchange 976) has been blocked.
Cable Television:
Ramapo College receives a digital cable signal rather than the outdated analog cable system. The digital
system creates a better viewing experience for our residents and eliminates the service outages we would
experience regularly with the obsolete analog system. However, due to the modern digital system upgrade
certain older televisions referred to as “tube or box televisions” may not be able to receive the digital
signal. If a television does not have QAM tuner or cannot accept a QAM signal it will not work for the digital
channels. This information is typically located in the TV specs or a sales associate at the store you are
buying the TV can get you this information.
If you have an older TV that does receive a QAM signal but does not receive the digital channels regularly
you may need to purchase the iView 3500STB DTV converter box. You can find these converter boxes at
several retail electronic stores or it sells for $39.99 on Amazon.com. The converter box does not work with
closed captioning so if you require closed captioning please contact media@ramapo.edu for assistance.
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Programming Your Cable TV:
It is important to auto program your TV to ensure you are viewing all the available digital channels. Exact
details on how to auto program or auto tune digital TVs vary from manufacturer to manufacturer and from
model to model. These instructions are generalizations that are meant to describe the way most TVs
accomplish this feature. For best results, refer to the owner’s manual or instruction booklet for your
specific TV, many of which companies now have online versions for viewing.
General instructions:
Step 1: Press the Power button to turn on the TV.
Step 2: Press the Menu button
Step 3: Select “Setup”
Step 4: Select “Cable” or “Channels”
Step 5: Select “Auto Program” or “Auto Tune”
Step 6: Press “OK” to begin the auto tuning or auto programming.
Cable Wire:
Splitting of cable for any reason including to expose cable cords through windows is prohibited. Violators
will be referred to the Office of Student Conduct. All residences are equipped with one cable TV jack per
resident
Troubleshooting cable issues:
Cable problems should be reported to your hall office immediately and the Residence Life staff will contact
media services to rectify the problem. Residents are asked to allow at least 24-48 hours for someone to fix
the problem(s). If the problem has not been fixed within this time, students should notify their Hall/Area
Office.
TV/Computer Equipment Recycling:
NJ legislature now requires that all TV and Computer equipment be recycled. Ongoing recycling cannot be
accommodated in the Residence Halls and Apartment complexes. However, recycling drops will be set-up
at the end of each semester in designated locations within the Residence Halls and Apartment Complexes.
As these may change from time to time, please reference the closing materials and any communication
from your hall/area office for dates and locations. Do not leave any TV or Computer equipment for disposal
in the Trash and Recycling areas unless expressly permitted. If needing to dispose of TV or Computer
equipment during periods other than Hall-closing periods, please consult with local recycling centers.
TV Guide Channel Listings:
Ramapo’s Channel listing can be found here on our Residence Life website. You can also use the TV Guide
website or digital app to search channel listings. The digital app can be downloaded for free on any smart
device from the app store.
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Dining Services and Meal Plans
Dining Services Information:
The following information has been compiled to assist students in selecting a Dining Plan that is best for
them. Questions regarding any of this information can be directed to the Dining Services Office at 201-6847773.
Students assigned to Pine, Linden, Bischoff Hall, Mackin Hall, Laurel, and Overlook Halls are required to
select and purchase a Dining Plan for each semester of the academic year. Students assigned to the
apartments on campus may also choose a Dining Plan; however, it is not required. Below is a glossary of
commonly used terms that may assist students in making their selection.
Dining Plan Options:
The Ultimate
This plan offers students the “ultimate” in flexibility
and access. Students on the Ultimate plan have the
option of accessing the student restaurants as many
times as they would like during the course of the
day. A coffee and a bagel on the way to class or a sit
down dinner, this option provides it all. The student
with this plan has unlimited access to the Birch Tree
Inn or the Pavilion for any of the meals served over
the course of the week, including late night dining.
In addition to the unlimited usage in the student
restaurants, the plan includes flex per semester,
which can be used for student catering, guest meals
in the student restaurants or in any of the retail
outlets. This plan does not allow for takeout dining.
The Super 14
For the student who may not make it to breakfast every
morning or has a less predictable schedule, the Super 14
offers a little less structure. The student on this plan has
a total of any 14 meals a week in the Birch Tree Inn or the
Pavilion. This plan includes flex per semester, which can
be used for additional meals in the student restaurants,
late night dining, and student catering, guest meals in the
student restaurants or in any of the retail outlets.
The Tasty 10
The Tasty 10 is for the student on the go. It offers
any 10 meals per week at the Birch Tree Inn or the
The Sensible 6
The student who desires the most in flexibility, who may
not take the time to sit down for many leisurely meals
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Pavilion, including late night dining. This plan
includes flex per semester, which can be used for
additional meals in the student restaurants, student
catering, guest meals in the student restaurants or
in any of the retail outlets.
during the course of the week, may find the Sensible 6 to
be the plan of choice. This plan offers any 6 meals per
week at the Birch Tree Inn or the Pavilion, including late
night dining. It includes flex per semester which can be
used for additional meals in the student restaurants,
student catering, guest meals in the student restaurants
or in any of the retail outlets.
The Laurel Plan
This plan offers flex dollars per semester which can
be used for meals in the student restaurants, late
night dining, and student catering, guest meals in
the student restaurants or in any of the retail
outlets. This meal plan is only available to those
residents who reside in Laurel Hall.
Dining Plan Commonly Used Terms:
Flex Dollars: These are dollars attached to all
Dining Plans which may be used to purchase meals
over the allotted number for each week, for
student catering, guest meals, or for use in any of
the retail operations on campus. These dollars are
similar to a debit banking account, with the
assigned amount of dollars being available at the
beginning of each semester and debited as they
are used throughout the semester. These dollars
must be used by the end of each semester, or they
will be forfeited.
Late Night Dining: In addition to the traditional
breakfast, lunch and dinner served, Ramapo College
offers a late night dining program from 9 p.m. to 1
a.m., seven days a week. All meal plans may use a
meal as an option during this time frame.
Meal: This represents each time a student enters
the student restaurant for breakfast, lunch or
dinner. The student may enter the facility only
once during each meal period, with the exception
of the Ultimate plan, which offers unlimited usage.
Any additional meals over and above the number
stated in the selected Dining Plan will require
payment with Flex, Ramapo Dollars or cash.
Ramapo Dollars: These are essentially the same as
flex dollars, with the difference that they may be
purchased separately, without purchasing a Dining
Plan and carry over from semester to semester. This
plan may be added to at any time throughout the
semester and unlike flex dollars, does carry over from
the fall to the spring semester. These funds may be
used throughout the student’s college career at
Ramapo. Ramapo Dollars are not refundable for any
reason. Ramapo Dollars may be purchased at the
Ramapo Dining Office or the Office of Residence Life.
Payment is expected at time of purchase. Residence
Life will bill in increments of $50 only. Purchases
made in Dining Services are paid by cash or check
only and may be purchased for any amount of $25 or
more. You can also use these to purchase select items
(not including books) at the bookstore.
Student Restaurant: The student restaurants are the
Retail Operation: This refers to facilities which are
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not specifically geared towards meal plans. The
retail operations on campus are the Curtain Call
Café, located in the Berrie Center, the Atrium,
located in the Scott Student Center, and the
Convenience Store, located in the Trustees
Pavilion. All three facilities accept cash, Flex and
Ramapo Dollars.
facilities that offer all you care to eat dining for
students on dining plans, as well as visitors who wish
to pay a flat rate at the door. The student restaurants
are located in the Trustees Pavilion (Pavilion) and the
Scott Student Center (Birch Tree Inn).
Week: The week begins on Saturday and ends on
Friday. There are four meals served Monday
through Friday: breakfast, lunch, dinner, and late
night dining. There are three meals served on
Saturday and Sunday: brunch, dinner and late
night dining. Meal allotment is reallocated on
Saturday for brunch. There are approximately 16
weeks in each semester
Dining Facilities:
Following is a list of the dining facilities on campus. Hours vary by location and time of year. Customers can
call Dining Services at 204-684-7773, log on to the Ramapo College website or see signage at each location
for specific hours of operation.
The Atrium (also known as the Pay-Cafe)
The Atrium is a retail operation located in the Scott
Student Center. This operation accepts cash, Flex
and Ramapo Dollars as methods of payment. This
location is primarily a quick service and convenience
item venue.
Convenience Store (also known as the C-Store)
The Convenience Store is located in the Trustees
Pavilion. The regular inventory includes snacks,
beverages, frozen foods, canned food, basic
toiletries, laundry supplies and limited household
items. This operation accepts cash, Flex and Ramapo
Dollars as methods of payment. Please note that we
do not offer disposable bags. Re-usable bags are
available for purchase or you may bring your own.
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The Birch Tree Inn
The Birch Tree Inn is an all you care to eat Student
Restaurant located in the Scott Student Center.
This operation caters primarily to the resident
student with a Dining Plan. The menu includes a
variety of daily choices designed to suit the needs
and tastes of students.
Curtain Call Café
The Curtain Call Café is a coffee house featuring
Starbucks Coffee which is located in the Berrie
Center, serving a limited menu of muffins, danish,
whole fruit and pre-made sandwiches and salads
and a selection of specialty coffee and beverages
not found elsewhere on campus. This operation
accepts cash, Flex and Ramapo Dollars as methods
of payment.
Pavilion
The Pavilion is an all you care to eat Student
Restaurant located near Bischoff and Mackin Halls.
This operation also caters primarily to the resident
student with a Dining Plan. The menu includes a
variety of daily choices designed to suit the needs
and tastes of students.
Changing Dining Plans:
Students may change their Dining Plan up until the 100% refund date, as published in the academic
calendar in the Schedule of Classes. We encourage students to review the Dining Services webpage for
information on how to change their meal plan. Questions can be emailed from their Ramapo e-mail
account to mealplan@ramapo.edu.
Dining Rules and Regulations:
Students must present a valid college I.D. card in order to use their Dining Plan or Ramapo Dollars. Dining
Plans are non-transferable and may not be used by anyone other than the owner of the I.D. Students are
entitled to unlimited service while in the Student Restaurants, however, food, trays or service ware may not
be removed from the dining area. If an I.D. card is lost, student must notify Dining Services immediately to
ensure that their account is protected until a replacement card can be obtained through Public Safety.
As a common courtesy to other users, students are asked to place their food, dishes, utensils, etc., in the
provided receptacles when leaving the dining facility. These rules apply to all outside seating areas as well.
College Park Apartments and Village Residents:
Students in the apartments may shop at the local grocery stores and cook their own meals in the kitchen
facilities provided in their apartment. Although it is not mandatory for apartment residents to purchase a
Dining Plan, it is encouraged. Apartment residents may sign up for a Dining Plan by e-mailing
mealplan@ramapo.edu from their Ramapo e-mail account or purchase Ramapo Dollars directly from Dining
Services or by emailing ramapodollars@ramapo.edu from their Ramapo e-mail account. Please refer to the
main Office of Residence Life website for specific dates for the opportunity to update meal plans.
Late Night Dining:
Late Night Dining allows students to enjoy lighter fare such as pizza, pasta, ice cream, made to order deli
sandwiches, quick service foods, fruit and assorted beverages at the Birch Tree Inn from 9 p.m. to 1 a.m.,
seven days a week. Students may access “late night” as part of their Dining Plan or with Flex, Ramapo
Dollars or cash.
Boxed Meals:
Students who are ill or disabled and cannot get to one of the dining facilities can also make arrangements
for a boxed meal by calling Dining Services at the number listed above. In such cases, a friend or roommate
can pick up the meal for them, using the student’s I.D. along with a note of explanation. Advance notice of
such a need is appreciated and will better ensure prompt service.
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Special Diets:
Dining Services can accommodate most special diets. Vegetarian and Vegan interests are kept in mind as
menus are developed. There is a specific process for making special requests for medical, religious, cultural
or other reasons. Students with such requests should inquire at the Dining Services Office, located across
from the Atrium dining room.
Facilities, Housekeeping and Work Orders
Cleaning:
Residents are responsible for cleaning their own suite/room/apartment bedroom, bathroom and common
areas. Residents are also required to bring their own cleaning products, vacuum, broom, and mop.
Facilities and Work Orders:
iService Desk is a web based system that allows users to input a request for routine services via a series of
click-and-pick menus and can be found at http://repairs.ramapo.edu. This page must be viewed using
Internet Explorer or Firefox and is only accessible on campus. Any questions regarding this site can be
referred to the Service Desk at extension 7660. Please report any work orders to your hall office and
Residence Life staff will submit the request using the iservice desk.
If you require immediate assistance (i.e. no heat, extreme hot or cold temperatures, flooding, gas, electric
or water outage) please call the Service Desk at extension 7660 Monday through Friday, 8:00 AM to 4:30
PM or Public Safety after these hours at extension 6666.
If utilizing iService Desk, please send only one request per web entry. Include your name, location of the
needed work and brief description of your request or problem. Our system will send automatic email
notifications to the sender when the request is processed, when the status changes and when the work is
complete. If you have any questions or concerns regarding your request or this notice, you may call our
Service Desk at extension 7660; please reference the Request or Work Order number provided.
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Asbestos:
The College Park apartments were built before 1980, and some of their construction materials contain
asbestos. Redwood and Hickory have been renovated and are asbestos-free. Materials that contain
asbestos include floor tiles/mastic and joint compound in walls and ceilings. These materials present no
hazard unless they are impaired or disturbed. Puncturing these materials could cause a release of asbestos
fibers. Please do not insert nails, tacks, hooks or otherwise impair or disturb the materials. If you notice any
damage, please vacate the apartment and report it immediately to your Resident Assistant. Please contact
the Gina Mayer-Costa, the director of environmental health and safety, at gmayerco@ramapo.edu or at
ext.7531 with any questions.
Heating Ventilating Air-Conditioning Units (HVAC):
Please do not block HVAC units with furniture or personal belongings. Students who detect a smell or noise
should submit a work order immediately. However, if smoke is visible, they should contact Public Safety
immediately. HVAC units are inspected twice a year.
Pest Extermination and Insects:
Students should contact the appropriate Residence Hall Office who can coordinate with facilities. Students
are asked to keep in mind that Ramapo College is located in a wooded area with a diverse and plentiful
population of insects. However, students who find an excessive number of insects in their room/suite/apt.
should contact their hall office staff. The College employs the practice (IPM), (Integrated Pest
Management) in conjunction with the service of a contracted pest control company. IPM means before
using aggressive measures, the College exhausts other measures first. For instance, Facilities makes sure
that screens are in place on all windows and weather stripping is in place around doorways, etc. Students
are also expected to take out trash on a regular basis, report any plumbing leaks and practice cleanly
housekeeping standards. Leaving dirty dishes or foodstuffs in unsealed containers will invite vermin. In
some cases monitoring traps are used to identify the pest involved and a determination is then made on
how to proceed. Residents will be informed if more aggressive measures are needed.
Facilities Emergencies and After Hours Emergencies:
Any needed repair that affects the health, safety or security of students should be reported immediately.
The chart below provides guidelines for determining who to call for emergencies. Examples of emergencies
are: clogged/overflowing toilets, broken pipes, any lock problem, no heat, and broken windows in
inclement or cold weather or no lighting around stairways.
Time of day
8:00am - 4:30pm (M-F)
4:30pm - 7:00pm, After Midnight & Weekends
8:00pm - 12:00am (Midnight)
Who to call
Facilities, ext. 7660
Public Safety, ext. 6666
RA in your hall office
Miscellaneous Maintenance Issues:
ODORS IN PINE AND LINDEN HALLS
From time to time and under certain weather conditions, residents may notice a natural gas odor in Pine
and Linden Halls. A pressure relief valve located outside of the boiler house next to Pine Hall causes this
odor. The valve is designed to relieve boiler pressure when four or more of the boilers shut down
simultaneously. This odor will be of short duration and poses no danger to anyone. There are NO gas lines
Page | 37
in the building. However, it is important that students still continue to report all unusual odors of any kind
immediately to the Facilities Office 8:00am to 4:30pm or to the Public Safety Department after 4:30pm.
BISCHOFF AND MACKIN BATHROOM FUMES
The bathroom floor drains in Bischoff and Mackin may emit a foul odor at some point during the semester.
Students who smell this odor coming from the drain should try to solve the problem by pouring a few cups
of water down the drain first. DO NOT use Drano or any other liquid plumber solution to unclog a drain.
These products damage the plumbing system. If the smell remains, contact the Facilities Office at ext. 7660.
PENDING MAINTENANCE REQUESTS
Students who have submitted a maintenance request and have received no action or follow-up about it in a
reasonable time frame should notify the appropriate hall office, or call the Facilities Service line ext. 7660.
Students who call the Service Line and have received the emailed response should have the work order
number available when asking questions about the request. Students should keep in mind that the average
response time for non-emergency work requests is approximately five (5) days. The average response time
for emergencies between 8am and 10pm is less than 60 minutes.
PLUMBING
Residence Life has provided a plunger for each resident’s bathroom. Please contact the hall office if a
plunger is not present at the time you check-in.
TOILET OVERFLOW
Students can stop an overflowing toilet by shutting off the water valve at the bottom left or right-hand side
of the toilet (this feature may not be available on all toilets). To close the valve, turn it counterclockwise,
this will prevent water from passing through. Students can also use the plunger provided in each bathroom
to loosen any materials or waste that may be clogging the toilet. Call Facilities at ext. 7660 and let them
know about the problem if the above steps do not resolve it. An overflowing toilet is considered an
emergency repair; if the Facilities Department is unavailable, immediately call Public Safety at ext. 6666.
DO NOT use Drano or any other liquid plumber solution to unclog a toilet or drain. These products damage
the plumbing system. Inform the Residence Life staff if it becomes a recurring problem. Call Public Safety
at ext. 6666 if there is a plumbing emergency.
WATER CONSERVATION
High efficiency water-saving toilets, low-flow sink aerators, and showerheads have been installed in the
residence halls. Please follow these guidelines in order to ensure the proper functioning of these items:
• Use toilet paper conservatively and be as efficient as possible.
• Dispose of all feminine hygiene products in a wastebasket securely wrapped.
• Never flush foreign objects, feminine hygiene products, food, trash, or paper towels down the toilet.
• Medical syringes and other medical waste must be disposed of according to NJ laws and regulations.
See the Director of Health Services for information.
Please note: Students found responsible for clogging the toilet due to not adhering to the above guidelines
will be held liable for all costs associated to cleanup and replacement of college property such as carpet,
tiles, furniture etc.
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Public Safety and General Information
Public Safety Department:
The Public Safety Department is located in rooms C-101 and C-102 in the main Academic Building. The
Public Safety main office is in room C-102 and is open 24-hours a day, seven days a week, year-round. Their
Customer Service area, in Rm. C-101, processes Photo ID Cards and addresses parking permit questions and
problems. Questions on parking and permits may also be submitted through parking@ramapo.edu. Public
Safety may be reached for non-emergency assistance at ext. 7432, or for emergencies at ext. 6666.
All students intending to operate a vehicle on campus are advised to become familiar with RCNJ Motor
Vehicle Rules and Regulations, found on the Public Safety webpage. An Adobe Reader printable version of
the Regulations is available as well.
All students parking a vehicle on campus must have a current and valid parking permit displayed for that
vehicle. Go to www.ramapo.thepermitstore.com to apply for the current academic year permit.
Note: The parking fee is included with tuition and other fees, but PAYMENT OF THE PARKING FEE DOES
NOT CONSTITUTE COMPLIANCE WITH THE PARKING REGULATIONS. YOU MUST APPLY FOR THE PERMIT AT
THE ABOVE WEBSITE, RECEIVE IT AND AFFIX IT TO THE PROPER LOCATION ON YOUR VEHICLE (REAR LEFT
PASSENGER WINDOW, LOWER RIGHT CORNER). If you do not receive your permit by mail within 10 - 14
BUSINESS days, contact parking@ramapo.edu.
On-campus parking is not authorized for first-year residents. Freshmen with extenuating circumstances
for transportation may submit an appeal to cars@ramapo.edu.
Ramapo Photo ID Cards:
Every Ramapo student is issued a Photo ID from the Public Safety ID Office. Students are expected to keep
this ID on their person at all times as it may be requested by any College Official at any time to properly
identify a person. Students who lose or damage their ID may obtain a new one at the Public Safety ID office.
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Temporary Permits:
If you are using another vehicle temporarily, YOU MUST OBTAIN A TEMPORARY PARKING PERMIT at the
MAIN ENTRANCE Public Safety Booth. All visitors must stop at the Public Safety Information Booth and
obtain a Temporary Parking Permit as well.
Reserved Parking:
Parking spaces reserved for those with disabilities are clearly marked. Parking in a FIRE LANE or a
Handicapped space without legal authorization may result in a NJ State-assessed fine of at least $200, with
additional and/or higher fines and penalties if also ticketed by the Mahwah Township Police. The Mahwah
Police Department patrols the campus and enforces traffic and parking laws, especially for emergency and
access routes and parking for people with disabilities. Vehicles parked in an unauthorized space may be
booted and/or towed at the vehicle operator’s expense.
Students are not authorized to park in spaces displaying a reserved sign (i.e., reserved 24 hours, Residence
Life Staff, Service Vehicles, etc.) and/or in a Residence Hall area not authorized for the parking permit
displayed. All violations to this policy are subject to parking citations.
All parking regulations are strictly enforced. There are costly fines for infractions.
Gate Access/Resident Area Parking:
All residents needing gate access must go to Public Safety’s Customer Service Center (Rm. C-101) to have
their ID card coded for the correct gate access. ID Cards are NOT coded for gate access automatically.
Residents must use their Ramapo College ID to gain entrance to the North side of Campus
(Overlook/College Park Apartments). All residents’ vehicles will be issued permits according to their
residence location. Freshman residents with special permission to have a car must park in the D LOT ONLY.
VILLAGE residents may park only in the B-4, C OR D LOTS. LAUREL Residents must have their ID card coded
for access the Parking Deck via the South side of Campus - Tupelo Road gate to Woods Road. OVERLOOK
residents may use the Parking Deck for overflow parking, however, they can only access the Parking Deck
via the North side of campus, as Overlook residents’ do NOT receive gate access via Tupelo and Woods
Road.
Citation Appeals Process
Citations issued to vehicles must be appealed within 20 calendar days of issuance. Failure to file the appeal
within 20 calendar days constitutes forfeiture of the right to appeal. Appeals are made online at
www.ramapo.thepermitstore.com.
Appeals ARE NOT CONSIDERED for the following reasons:
• Ignorance of the regulation
• Stated inability to find a legal parking space
• Operation of the vehicle by another person
• Stated failure of parking enforcement staff to ticket previously for similar offenses
• Inability to pay the fine
• Disagreement with RCNJ Motor Vehicle Rules and Regulations
In all cases, appellants should provide evidence to support their position, i.e., witness statements,
photographs, etc. The Appeals Committee may invalidate citations found to be in error but may not reduce
published fines or other sanctions for those reasons listed above. The decisions of the Appeals Committee,
comprised of Ramapo College staff, faculty and students are final. Appellants will receive an e-mail
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notification of the Appeal outcome. Please be patient in the Appeals Process, as it can take up to one
month or more during the academic year.
Visitor and Guest Parking:
Residents and their guests must comply with Campus Motor Vehicle Regulations, or the resident student
may have his/her resident parking privileges revoked, and the guest will be banned from the Ramapo
College campus. The ONLY authorized location for overnight resident GUESTS is C or D Lots. Overnight
guests parking in the residence areas will be ticketed. Resident students are responsible for ensuring that
their guests are parked legally and have obtained the proper temporary overnight parking pass from their
respective residence hall staff. SEE GUEST POLICY. PARKING AT RAMAPO COLLEGE IS AT OPERATOR'S RISK
Walkways:
Occasionally, emergency vehicles (police, fire, and/or Emergency Medical Service) may need to use
walkways to gain closer access to buildings. In addition, some Campus vehicles may need to use them
when there is a direct work-related reason to do so, but only when vehicles are operated at slow speeds.
Golf carts and other campus vehicles operated at an unsafe speed and/or driven recklessly is a danger for
all pedestrians and particularly for students with disabilities. Violators are subject to fines and other
disciplinary action.
Please be safe and courteous to fellow students and others by using only roadways for vehicular travel, and
stopping to Yield to Pedestrians at crosswalks. Driving on the walkways is a direct violation of campus
motor vehicle regulations and New Jersey Motor Vehicle Statutes, and violators will be subject to fines
and/or other disciplinary action. It is a particular danger to students with disabilities.
Driving on Campus:
The operation of a motor vehicle on the Ramapo College Campus is a privilege. All persons who bring a
motor vehicle on campus are subject to the rules and regulations of the College and the laws of the State of
New Jersey. Residents are required to report all traffic/automobile accidents that occur on campus to the
Public Safety Office. The speed limit for driving on campus is posted on all roads and parking lots; please
refer to the Motor Vehicle Information, Rules and Regulations published by Public Safety for specific
guidelines. Pedestrians always have the right of way; stop so that pedestrians may safely cross streets. At
five locations on campus, roadways raised pedestrian crosswalks have been installed. Vehicles approaching
those crosswalks must obey the posted 5 mph speed zone while crossing carefully over the crosswalks and
stop to allow pedestrian(s) attempting to cross the roadway.
Driving while under the influence of alcohol or other drugs is strictly prohibited under New Jersey law.
Driving without a current and valid driver's license is also prohibited under New Jersey law. All cars must
have valid registrations and be properly insured as required by law. Ramapo College adheres to all New
Jersey State laws; vehicular violations may result in fines, RCNJ judicial action, and/or police involvement.
(Refer to the section "Parking on Campus" and see the yearly Public Safety Department publication "Motor
Vehicle Information, Rules and Regulations.") The Mahwah Police have the legal authority to arrest drivers
on the campus or to issue municipal tickets for parking infractions, especially in handicapped parking spots
or in prohibited areas.
Campus Safety:
The Jeanne Clery Disclosure of Campus Public Safety Policy and Campus Crime Statistics Act of 1998
requires colleges and universities receiving federal funding to disclose the reported instances of certain
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kinds of criminal activity on their campuses.
In compliance with this Act, the Public Safety Department provides a booklet entitled, Public Safety
Department Policies and Practices and Campus Crime Statistics to anyone who requests a copy from the
office. This same document is available to students online and can be viewed and/or downloaded on the
Web at http://www.ramapo.edu/studentlife/publicsafety. Printed copies are also available at the Public
Safety Office Desk.
Construction Sites:
To ensure safety, only authorized contractors (and certain College Officials) are permitted beyond or within
construction barriers. These barriers are put in place for everyone’s protection. It is extremely important
that students do not go beyond the construction barriers (e.g., fences) that surround these very dangerous
construction areas. For construction areas where barriers have not been placed, students must still
maintain a safe distance. Entering and/or throwing objects into and/or beyond these areas will result in a
fine and serious disciplinary action.
Identification Cards:
Students are required to carry Ramapo College identification at all times and must present their ID card to
any College official and/or Residence Life staff upon request. All resident guests are required to carry an
Overnight Guest Pass at all times and must present the Guest Pass to any College Official upon request.
Failure to present identification upon request will result in a fine and judicial action.
Vandalism:
Students are asked to immediately report any vandalism, destruction of property, or other inappropriate
behavior to their Resident Assistant, hall office, and Public Safety ext. 6666. If graffiti contains prejudicial
statements or symbols, students are asked to call Public Safety.
Public Safety Escorts:
The Public Safety Department will provide escort services when sufficient personnel are available to do so.
Students should understand however, that given limited Public Safety Department personnel, escorts
cannot be used for the purpose of simple social visitation or the completion of academic assignments.
Public Safety Escorts will be provided from on-campus locations to a student’s on-campus residence or
automobile.
Students should call Public Safety when danger is perceived to them, others, property, or if a serious health
emergency exists. Suspicious persons and/or situations should always be reported to Public Safety at ext.
6666. In the event, the Mahwah Police’s emergency number is 9-911 (college extension) or 911 (noncollege phone).
Routine transportation to such locales as the post office, bank, train station, or grocery store is not
provided by Public Safety. Consult the shuttle schedule or arrange separate transportation through a local
taxi service.
Complaint Form for Reporting Incidents:
The Ramapo College Public Safety Department and the Student Affairs Division ask for all students’
assistance in dealing with crime and other incidents, such as illegal bias incidents that occur on Campus.
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Students who know of a crime that has occurred or is occurring should report it immediately. The
Complaint Form is available on the Public Safety Department webpage, through the RCNJ website.
Students may also request a hardcopy of the complaint form in either the Public Safety office or The
Student Affairs Office. All information may be reported anonymously and results in an investigation being
initiated.
POLICIES AND PROCEDURES
This section of the Guide to Community Living covers the policies and procedures of the Office of
Residence Life but does not encompass all rules and policies for students. Information on Ramapo College
policies and procedures can be found in the Student Handbook on the Office of Student Conduct website.
Housing Selection Information:
Eligible continuing students may participate in the online housing selection process in the spring term. The
process allows students to choose housing based on class status (determined by # of credits completed).
Residence Life cannot guarantee all residents will receive their first choice of housing. In order to
participate in the online process, continuing students must submit a $500 nonrefundable deposit by the
specified deadline. Students will also be asked to complete the online Acuho-I survey (which will be sent to
their Ramapo e-mail address). Details of this process are posted on the Ramapo Residence Life Housing
Selection website around mid-spring. Students who do not participate in the housing selection process will
not be guaranteed housing for the upcoming semester.
Housing Deposit for Continuing Students:
Continuing students who wish to reserve campus housing for the subsequent academic year will be
required to submit a non-refundable $500 deposit. This deposit must be paid in order for a student to be
eligible to participate in the online housing selection process. (The deposit will be used as a credit against
a student’s housing charges for the term in which housing is being reserved). Housing deposits are nonrefundable and will be forfeited should a resident withdraw from housing. Students are encouraged to
review their account online within 48-72 hours to see if the forfeited housing deposit has created a balance
on their account or increased a current balance.
Housing Contract:
Students who reside in campus housing are required to comply with the policies and expectations outlined
in the Residence Agreement, which all residents sign prior to residing in campus housing.
Guaranteed Housing:
Students are guaranteed housing for eight consecutive semesters as long as they remain full-time students,
are in good social and academic standing, satisfy all their financial obligations to the College, and follow
published procedures regarding Housing Selection and the Spring Intent process.
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Summer Housing:
Students must either be taking classes at Ramapo College or employed and able to provide proof of
employment to live on campus during the summer. Employed students will need to provide the contact
information of their employer and direct supervisor on the summer housing application. The area that
summer school residents will reside in varies each year; placement information will be provided upon
summer check-in. There are no “alcohol allowed” housing assignments available, regardless of age; all
summer student housing assignments will remain “alcohol prohibited.” Meal plans will not be available;
however, students may purchase Ramapo Dollars by emailing ramapodollars@ramapo.edu with their
request. Summer housing is limited and placement is made on a first come, first serve basis.
International Students:
Request for early arrival - Fall semester: Continuing international students can request to be an early arrival
at no charge. Arrivals prior to summer housing move- over will be charged based on a pro-rated summer
housing rate, and only if their residence is ready for occupancy.
Request for early arrival - Spring semester: Continuing international students requesting early arrival in the
spring, can request to be an early arrival (at no charge) two days prior to spring check-in. Any arrivals prior
to those two (2) days will be charged based on a pro-rated winter housing rate.
All early arrival requests must be submitted at least three weeks in advance to erylariv@ramapo.edu.
Housing Accommodations for Persons with Disabilities:
Residents with a documented disability who wish to request housing accommodations in order to take full
advantage of college programs and services must contact the Office of Specialized Services no later than
March 1st for continuing students and April 1st for new incoming students.
Specialty Themed Housing Options:
GENDER NEUTRAL HOUSING
Most housing assignments on Campus are made based on same gender. Ramapo College seeks to provide
a living environment welcoming to all gender identities; not one limited by the traditional gender binary or
male or female. Gender Neutral Housing allows for same-gender, opposite-gender or other-gender
identities to live together regardless of biological sex. This provides a living/learning environment where
residents can learn about and explore gender identity and expression in a supportive environment.
Gender Neutral Housing participants must commit to maintaining an inclusive and welcoming living
environment free of discrimination based on gender identity and sexual orientation. Each resident
accepted to live in Gender Neutral Housing must agree to the Gender Neutral Housing Agreement and will
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have responsibility to develop and uphold standards for the community. Participants must also agree to
take part in the assessment of the Gender Neutral Housing program by participating in occasional surveys.
SUBSTANCE-FREE HOUSING
Substance-free housing is a healthy living option for students that are willing to make a commitment to
living in an environment that is free from alcohol, tobacco and other drugs. Community members who
voluntarily choose substance-free housing are committed to this choice and believe it is significant to their
success at Ramapo College of New Jersey.
SUSTAINABLE LIVING FACILITIES
Ramapo College’s Sustainable Living Facilities (SLFs), which began operating in the fall of 2010, follow the
‘green lifestyle in an existing building’ model, for two reasons: there are no plans to build additional
residence halls (at least in the near future), and most existing residences are new and not nearing the time
for major renovation when the building could be greened. Community members must be committed to
living a “green lifestyle.”
Full Time Status:
Residents that reside on campus are required to maintain full time status as a student. Full time status is
equivalent to 12 or more credits. However, exceptions will be granted in the following cases: (1) A resident
is a graduating senior in their last semester, (2) a resident is completing the final classes in a minor, or (3) a
resident is unable to carry 12 credits for disability related reasons. Such persons must inform the Office of
Residence Life in advance via e-mail to reslife@ramapo.edu to receive approval to reside on campus with
less than the minimum requirement.
Room Occupancy:
Students may occupy their assigned residence hall room on the opening date announced prior to each
semester. Failure to occupy a reserved room by the first official day of classes may result in forfeiture of the
student’s room assignment. The space may be reassigned to students on the housing waitlist. Any student
forfeiting a room assignment will need to reapply for any future housing requests. If a student needs to
check in later than their area’s check in day, they must e-mail their hall office by the date that they are
originally supposed to check in with the date they plan to arrive in order to keep their housing assignment.
All residence halls/apartments/suites/rooms shall be vacated no later than 24-hours after the student's last
final examination or, at maximum, no later than the time designated in the closing letter. Students must
follow the special directives issued by the Office of Residence Life regarding checkout, guests and all other
matters. Exceptions may be granted to students on a case by case basis and should be communicated to
your respective Residence/Area Director prior to the expected departure date.
Administrative Relocation Policy:
The Associate Vice Presidents for Student Affairs or his/her designee reserves the right to reassign any
student to another space for reasons of discipline, safety, health, unresolved conflict, or to achieve
maximum space utilization.
Room Consolidation:
The Office of Residence Life reserves the right to reassign any student to another space for reasons of
discipline, safety, health, unresolved conflict, or to achieve maximum space utilization. When a resident is
left in a double occupancy room without a roommate, for whatever reason, the resident may be required
to select a new roommate for his or her room (or one will be selected for the resident), or move in to
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another residence room that has a vacancy. Residents without roommates are not allowed to use their
roommate’s furniture/space as someone may move in at any time to occupy the existing vacancy.
Ramapo College reserves the right to (a) authorize or deny room and roommate changes, (b) place
additional students in a student’s assigned room, (c) consolidate vacancies, and (d) re-designate building
assignments if it is in the best interest of the overall housing community. Students may be administratively
reassigned by the Associate Vice Presidents for Student Affairs (or designee) to maintain the best
environment for learning.
Village Residency Limitations and Requirements:
To reside in a Village apartment, students must meet the following eligibility requirements. Students who
are 21 years of age or older, may reside in and/or request to reside in a Village housing assignment.
Alcoholic beverages are prohibited in all apartments in the Village until the residents of the apartment have
completed all required procedures for alcohol allowed housing and have received written
acknowledgement from the Village Office of the alcohol-allowed status. Students who are under 21 years
of age, may reside in and/or request to reside in a Village housing assignment if they have earned or will
have earned at least junior class status (at least 64 credits), prior to the initial date of occupancy. There are
designated alcohol allowed suites in Laurel on the 7th and 8th floors. Alcoholic beverages are prohibited in
all suites in the Laurel Hall 7th and 8th floors until the residents of the apartment have completed all
required procedures for alcohol allowed housing and have received written acknowledgement from the
Laurel Hall Office of the alcohol-allowed status.
Check-in:
On the first day of a student’s approved date to move into their housing assignment, students will report to
their assigned residence hall area. Upon arrival, they will need to complete check-in by filling out a check-in
agreement as well as confirming their emergency contact information is up to date. A mailbox number and
combination, along with a phone extension will also be issued at this time. A resident’s room/suite door
and the front entrance door are programmed for access using their student ID card. Residents who do not
check-in within 24 hours of the opening of the Residence Halls/Apartment Complexes will lose their
housing unless prior arrangements have been made for a late check-in. If a resident will be checking in
late, they need to e-mail their hall office to inform them of their late arrival prior to the scheduled check in
date.
Check-Out Information:
All residents must complete the check-out processes that are communicated by the Office of Residence Life
prior to the end of the Fall and Spring semester in order to avoid an improper check-out fine. Students must
complete all check-out procedures with their own hall/area.
Check-Out Room Configurations:
Upon check-out, it is the residents’ responsibility to ensure that all college issued furniture and/or other
related college property are returned to its original location and properly assembled. Failure to comply with
these expectations may result in damage billing charges and/or disciplinary action.
Check-Out Extensions:
Students who need to remain in housing past the designated check-out date and time must complete the
Check-Out Extension Request process. Requests for check-out extensions will not be granted for any nonPage | 46
academic related reasons including unavailable/late transportation and off campus employment. Students
who have approved check out extensions are not allowed to have guests during the approved extension
period.
Housing Withdrawal Process:
Students who wish to withdraw from housing must do so by visiting their hall office. The Withdrawal
process is not complete until all belongings have been removed from their room/suite/apartment and all
necessary paperwork has been completed, including an exit survey. Failure to check-out properly may
result in an improper check-out fee. Upon completion of your check-out, a damage assessment of the
student’s room will be conducted. The hall/area office will submit the housing withdrawal form to the main
Residence Life office after the student has completed the check-out process. Please note: Filling out this
form does NOT withdraw the student from classes; course withdrawals must be completed through the
Registrar’s Office.
If you withdraw from housing and decide at a later date that you would like on campus housing, you must
resubmit a housing application with the required housing deposit to the Bursar’s Office. Upon receipt of
your commuter application, your name will be added to the commuter wait list. Please note: housing is not
guaranteed for those on the commuter wait list.
Students who voluntarily withdraw from housing, students who are administratively withdrawn from
housing or students who lose housing as a result of a judicial sanction must reapply for any future housing
requests, as their guaranteed housing status is no longer in effect. Once a student is withdrawn from
housing, they are considered a commuter student and must reapply for future housing requests as their
guaranteed housing status is no longer in affect.
Students who have been granted an approved Medical Leave of Absence (MLOA) must follow the
withdrawal process outlined above. Students who intend to return to housing after the MLOA must
complete a Temporary Withdrawal Form (in addition to a housing withdrawal form) and submit it to the
main Office of Residence Life (C-213). Although, students are guaranteed housing, we are unable to
guarantee a specific housing assignment. The student’s age as well as credits (on file at the time of
placement) will be taken into consideration.
Students who are withdrawing from housing for Military obligations or a Study Abroad program through
Ramapo College must submit a Housing Withdrawal Form to the main Office of Residence Life. Although,
students are guaranteed housing, we are unable to guarantee specific housing requests. The student’s age
as well as credits (on file at the time of placement) will be taken into consideration. Students will be
responsible for all housing charges until they have officially completed all check out procedures and
withdrawal processes. Students who do not properly follow the check- out procedures will be charged a
$75 fee for an improper check-out.
No refunds will be issued for housing or dining plan changes after the 50% refund deadline. Please review
the calendars on the college website for refund deadlines.
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Abandoned Items:
Personal belongings that are left in a residence hall after the resident has vacated or checked-out will be
declared abandoned. The College is not responsible for any abandoned items. These items will be disposed
of immediately after check-out by housekeeping services. The College is not responsible for any items left
abandoned in the laundry room. These items will be donated to the local shelter.
Damage Billing Procedures:
Residents are responsible for any damage that is caused on College property or at a College-related event.
At check-in, residents receive a Room Inventory via their Ramapo college email. The Room Inventory
contains information about the condition of the campus residence to which the student is assigned. There
is an opportunity to dispute what is contained on the Room Inventory, which will be communicated upon
check-in. After this time, it is assumed to be an accurate assessment of the condition of the residence and
its contents.
Residents are billed for damages, as they become known, often as a result of a room inspection. Damages
are added to the student’s account. It is the student’s responsibility to see that damage bills are paid. (An
outstanding balance on an account may result in a student’s inability to gain certain College services, to
register, to obtain an official transcript, etc.). Malicious or repeated major damages may also result in
disciplinary action in addition to charges for repair or replacement.
After residents check-out of the residence halls at the end of the term, the Residence Life Staff will make a
final inspection of the residence and compare the facility’s condition to the original inventories. Facilities
staff makes the determination of the cost to repair any damage/loss. Depending on the situation, outside
contractors may be used or College staff (often on overtime) may be assigned to repair damage/loss.
Damage charges are assessed as a result of depreciating the value of the item that belongs to the college;
not necessarily to be able to replace something or repair it to its original value.
If more than one student occupies a space in which damage/loss occurs, the students will be held equally
liable, unless one or more takes responsibility for the damage/loss. If damage/loss does occur, it is helpful
if the residents notify the hall office (via e-mail is recommended) to ensure that billing is correct and the
circumstances surrounding the damage/loss known. More information about damage billing can be found
on the billing website.
Room Changes:
Residents who are interested in a room change are encouraged to review this information prior to
submitting their room change request form. Residents are encouraged to review the College’s academic
calendar for crucial deadline dates (www.ramapo.edu/academic-calendars) to assist them in understanding
the potential impact of their room change. Questions regarding the room change process should be
directed to the hall office staff.
•
The Office of Residence Life has an “Open Room Change Period” within the first two weeks of the
fall and spring semesters. During the campus wide open room change period, all residents have the
option of requesting a room change. Residents who would like to change their housing assignment
must submit a room change request form by the designated deadline date for the semester and
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follow all guidelines indicated on the room change request form. Room change request forms are
available in all hall offices.
•
Room change requests are not guaranteed as requests are contingent on spaces that are available
at the time of placement. Residents who require housing accommodations due to a disability must
notify the Office of Specialized Services (OSS) at 201-684-7514 or via email at
oss@ramapo.edu. OSS will provide the Office of Residence Life with the names of all residents with
approved accommodations and they will be placed in housing accordingly based upon availability.
•
Residents, who submit their room change request form during the open room change period, will
be provided with the status of their request within five business days after the deadline date for
room change requests. Information will be placed in the residents’ campus mailbox.
•
Residents, who are approved for a room change, are responsible for moving all of their belongings
to their new housing assignment during the designated date and time specified on their approval
notice. The Office of Residence Life is unable to provide carts or temporary ID cards.
•
Residents who reside in traditional residence halls such Bischoff Hall, Linden Hall, Laurel Hall,
Mackin Hall, Pine Hall and The Overlook are not permitted to have house hold appliances. Only
residents who reside in The College Park Apartments or The Village are permitted to have most
household appliances. Residents who relocate to one of these apartments are encouraged to refer
to the prohibited items list included in this document.
•
Residents who reside in traditional residence halls such Bischoff Hall, Linden Hall, Laurel Hall,
Mackin Hall, Pine Hall and The Overlook are required to have a meal plan. Only resident’s assigned
to The Village and The College Park Apartments have the option of forgoing a meal plan. Residents
relocated to The Village or The College Park Apartments during the open room change period, have
the option of dropping their meal plan (if applicable); these residents must email
mealplan@ramapo.edu, no later than two days after they move, requesting that their meal plan be
removed. Residents relocated to Bischoff Hall, Linden Hall, Laurel Hall, Mackin Hall, Pine Hall or The
Overlook Residents are required to have a meal plan and must email mealplan@ramapo.edu, no
later than two days after they move, with their meal plan selection; residents who do not select a
meal plan will automatically be assigned the sensible six meal plan. Residents relocated to The
Village or The College Park Apartments, after the semester deadline date to drop a meal plan, will
not have the option of removing their meal plan if they have one.
•
Residents who are approved for a room change will have their new housing charges and meal plan
charges (if applicable) reflected on their student account five business days after they relocate.
Residents will be charged a prorated amount for the time they resided in their old housing
assignment in addition to a prorated amount for the time they will reside in their new housing
assignment. Room and board costs are posted on the Bursars office website:
www.ramapo.edu/bursar.
•
It is the responsibility of all residents to review their bill online after relocating to their new housing
assignment to see how the room change may have affected their account. Residents who have
incurred additional housing charges must submit payment to the Bursars Office immediately.
Questions regarding billing/refunds must be directed to the Bursars Office by phone (201) 684-7495
or via email bursar@ramapo.edu.
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•
Residents who are approved for a room change are responsible for updating their parking
information (if applicable). Residents with current parking permits must go to the Office of Public
Safety (ID room) to return their old parking permit for a new one. Residents requesting a parking
permit for the first time must apply: www.thepermitstore.com. Questions regarding parking should
be emailed to the Office of Public Safety via parking@ramapo.edu. ***Freshmen are not permitted
to have cars on campus.
Noise and 24-Hour Courtesy Policy:
A 24-hour noise courtesy policy exists throughout the residence community. Accordingly, residents are not
permitted to play their stereo equipment, televisions, etc., to excess at any time. Music and other noises
should be kept to a minimum at all times. Residents work, sleep, and study at varying hours of the day and
night. It is important to be considerate of others. If a neighbor is making excessive noise, residents should
politely approach those who are at the source of the noise to let them know that they are causing a
disturbance. Loud music or other noise should not be heard from outside the residence halls. Playing
musical instruments is not permitted in the residence halls or apartments.
Large exercise equipment (treadmill, Stairmasters, NordicTrack, or any similar equipment) is not permitted,
in any way. Residents are encouraged to utilize the Fitness Centers located in the Lodge and Bradley Center
for access to such equipment.
Roadrunner Courts Noise Advisory:
Please be advised that residents of Laurel, Pine and Linden Hall may encounter events that may have live
band music and/ or a DJ in the Roadrunner Courts area, which is the quad area located between Laurel,
Pine and Linden Hall and the Basketball Courts. All permitted events that are in the Roadrunner Courts area
have been approved by the Office of Events and Conferences. Events that take place in the Roadrunner
Courts include but are not limited to Academic Classes, Greek Week and Earth Week and should comply
with normal quiet hours. Should you have any questions regarding reserving the Roadrunner Courts Area,
please contact the Office of Events and Conferences.
Stereos:
Students may bring stereo equipment into their suite/room/apartment at Ramapo, but they must use them
responsibly. It is a good idea to consider purchasing a set of headphones so that the noise from stereos will
not disturb other residents. Any students owning or operating a stereo are required to agree to reduce the
volume of his/her stereo if it is disturbing others. Speakers may not be placed in windows. If a student
does not voluntarily reduce the volume to an acceptable level upon the initial request, judicial action may
be taken. In all cases of judicial action concerning the misuse of stereo equipment, a non-compliant
resident may be required by the Office of Residence Life or Student Conduct to remove the stereo from
his/her suite/room/apartment.
Alcohol Allowed Housing Agreement:
Student housing at Ramapo College is primarily alcohol-prohibited, meaning that beverages containing
alcohol are prohibited regardless of the age(s) of the resident(s) or their guest(s). However, the College
makes a few exceptions for certain apartments located in the Village and in certain suites located on the
seventh and eighth floors of Laurel Hall only. Ramapo College expects students to be responsible members
of our College Community. Most Ramapo College students are considerate of others within our community
and avoid violating College policies. Students are encouraged to be a part of this majority so that alcoholallowed housing privileges may continue to be offered on our campus.
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All residents assigned to reside in the housing unit must be 21 years of age or older. A residence may lose
its alcohol-allowed housing status by violating state laws and/or policies set by Ramapo College of New
Jersey. If one or more resident(s) assigned to a residence is under 21 years of age at any time, the entire
housing assignment is automatically designated alcohol-prohibited— beverages containing alcohol are
prohibited, whether the housing assignment has this agreement posted or not. If a new resident, who is
younger than 21 years of age, is ever assigned to the housing unit, it is automatically designated alcoholprohibited. Residents may not assume that a new resident is over 21 or that the housing unit will remain
alcohol-allowed or become designated as such when a new resident is assigned to the housing unit. If any
resident is not completely certain of the status of their housing unit, it is the responsibility of the resident
to ask the Residence Life Professional Staff member in their hall office for a definitive answer via email.
New Jersey State laws allow for the purchase, possession, and consumption of beverages containing alcohol
for persons who are 21 years of age and older, with certain restrictions. Ramapo College residents living in
certain housing assignments, which have been designated “alcohol-allowed” by the Office of Residence Life
and when all residents assigned to such a housing unit are 21 years of age or older may obtain a
stamped/approved alcohol allowed housing agreement and then be permitted to possess and consume
alcoholic beverages within that housing unit, in a responsible manner. Refer to the Student Code of
Conduct in the Student Handbook for information regarding New Jersey’s laws about alcohol and Ramapo
College’s complete alcohol policies.
Residents living in alcohol allowed housing assignments will be held judicially responsible for guests who
violate Ramapo College alcohol policies. Ramapo College policy prohibits anyone who is under 21 years of
age from being in the presence of beverages containing alcoholic, in any location on campus, including
alcohol-allowed housing assignments. Residents of alcohol-allowed housing assignments are held
responsible for verifying the identity and age of their guests/visitors whenever beverages containing
alcohol may be present. Residents assigned to alcohol-allowed housing assignments may still be held
judicially and legally responsible for their guests/visitors, even if false age identification is presented.
Guests/visitors who are under 21 years of age are also held responsible for being in the presence of alcohol
in residences. Guests who violate Ramapo College policies may be banned from the College. Please note
that if guests/visitors of any residence become involved in an accident or become injured or cause injury to
others due to the consumption of alcohol on-campus, the host(s) of the guests/visitors may face increased
disciplinary action from the College and may be held liable in a court of law. Residents are under no
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obligation to possess beverages containing alcohol in any housing assignments at any time. Alcohol-allowed
housing is a privilege that residents must treat with the utmost care, maturity, and responsibility.
If there is a room change in a housing assignment that was originally designated alcohol-allowed, the status
of the assignment may change, due to the age of the new resident. If there is a change in status, it is the
responsibility of the residents to obtain an updated, approved alcohol-allowed housing agreement to post
within their housing unit. This is done by visiting the residence hall office to obtain an alcohol-allowed
housing agreement, which must be stamped and dated accordingly, before it can be posted in the proper
housing assignment.
Ramapo College prohibits the advertisement of alcohol in any window on campus that is visible to the
general public, including all residences. Displays using containers that likely contained alcohol (based on
alcohol brand or label) are prohibited from all windows of on-campus residences. All beverages containing
alcohol, including emptied and/or decorative containers of alcohol are prohibited in alcohol-prohibited
residences. Alcoholic beverages may not be seen outside of any appropriately designated alcohol-allowed
housing assignment, anywhere on campus at any time; beverages containing alcohol (including alcohol
bottles and beer cases) must be concealed whenever they are being transported outside of appropriately
designated residences, while on campus. Kegs of beverages containing alcohol and very large quantities of
alcohol are prohibited on campus. Public intoxication is also prohibited on campus. Drinking games such as
“beer pong” and any game that can be considered to promote excessive consumption of alcohol are
prohibited. Whether a game is actively in progress when College Officials arrived on the scene or not,
reasonable evidence, such as a board or table setup with ping pong ball(s) and cups may be considered to
be beer pong, which is a prohibited drinking game. Judicial actions may be taken against the persons
involved.
Students who are found in violation of alcohol policies will be referred to the Office of Student Conduct.
Judicial sanctions for alcohol violations include but are not limited to revocation of alcohol-allowed housing
privileges, loss of on-campus housing selection privileges (if applicable), significant monetary fines,
immediate housing reassignment, immediate loss of housing, and/or additional sanctions as deemed
appropriate by the hearing officer and under the direction of the Office of Student Conduct. Residents who
repeat violations of College policy may be administratively removed from housing at any time.
Beverages containing alcohol are prohibited until after residents receive an Alcohol-Allowed Housing
Agreement, which must be dated, stamped “Approved” by Residence Life Hall Office Staff and posted to
the wall in the alcohol-allowed housing assignment by Residence Life Staff. This agreement must be posted
to the wall at the immediate entrance of the housing assignment in the clear sleeve provided by the hall
office and it must remain there during the entire semester unless alcohol-allowed housing is revoked. In the
event that alcohol-allowed housing is revoked, a Public Safety Officer or a Residence Life Staff member may
be sent to remove the agreement from the residence. This agreement must remain clearly visible to all
guests/visitors of the housing assignment so they are aware of the housing status. In the event that the
agreement has been damaged or inappropriately removed, residents of the alcohol-allowed housing
assignment may obtain another copy that must be stamped/approved from their hall office.
The residents assigned to the above indicated residence at Ramapo College of New Jersey, agree that their
failure to comply with any of the College’s alcohol policies, including any of the rules provided herein, may
result in their being removed from the alcohol-allowed residence and into another residence on campus, at
the discretion of Professional Staff members of the Office of Residence Life. Should you have questions
regarding Alcohol-Allowed Housing contact your hall office.
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Bed Bunking:
Bunking beds which can be defined as the stacking of one bed on top of another is prohibited with the
exceptions of specific rooms in Pine Hall. A listing of these rooms can be found on the Pine Hall website.
Winter Weather:
Snow and ice removal are handled by outside contractors as well as the Facilities Department. The
Facilities Department does not shovel out private vehicles. There are a limited number of snow shovels that
are available in each of the Residence Hall Offices. To borrow a shovel, residents should bring their student
ID to their hall office during posted office hours. Students who do not return the shovel may have to
reimburse the College. Students are also encouraged to bring their own shovel.
Reasons Residence Life Staff May Enter Occupied Residences:
Authorized College personnel, including Resident Assistants (RAs), may enter student housing assignments
for the purposes of health and safety inspections, routine assessment of assignment occupancy and
vacancy status, repair and maintenance, assessment of damages, inventory of College property,
determinations regarding compliance with College policies, or emergencies where imminent danger to life,
safety, health, or property is reasonably suspected. Prior notification to the assigned student resident(s) is
not required for staff to enter student residences for these reasons.
Health and Safety Inspections/Schedule:
A health and safety inspection is a regularly scheduled procedure conducted by Residence Life staff to
ensure that the condition of the College’s property remains clean, healthy, and safe. Authorized College
personnel can enter student rooms for the purposes of health and safety inspections, repair and
maintenance, assessment of damages, inventory of College property, determinations regarding compliance
with College policies, or emergencies where imminent danger to life, safety, health, or property is
reasonably suspected.
Residence Life staff will conduct three inspections during the fall semester, and twice during the spring
semester. The exact date and time of these inspections will not be posted. Please refer to the schedule
below for the dates during which health and safety inspections will take place. Please report any major
damages or safety issues to your Resident Assistant as soon as possible.
Residents’ rooms/apartments can pass or fail the inspection based on the status of the
apartment/suite/room, common area, bathroom, and bedroom. If the entire room/suite/apartment fails
inspection, each resident will be fined $50.00 or more, depending on the specific conditions of the living
areas. All fines will be billed to the resident’s College account. If a resident fails inspection three times
during the year, he/she will be referred to the Office of Student Conduct for a disciplinary hearing, which
may lead to additional fines and/or sanctions including removal from housing. It is the resident’s
responsibility to remember the time periods of monthly inspections.
The following policies apply to Health & Safety Inspections in the College Park Apartments and The Village:
• If the bathroom fails, the entire apartment fails inspection.
• If three items fail within the kitchen and living room areas, the entire apartment fails inspection.
• If two items fail within the kitchen and living room, and one item in one of the bedrooms, that
particular bedroom will fail inspection.
• If three items fail in one bedroom, then that bedroom fails inspection.
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The following policies apply to Health & Safety Inspections for Bischoff, Laurel, Linden, Mackin, The
Overlook and Pine Halls:
• If the bathroom fails, the entire suite/room fails inspection.
• If three or more items fail in the bedroom, that bedroom fails inspection.
• In Pine Hall, if two things fail in the common living area, the entire suite fails inspection.
Health and Safety Inspection Guidelines:
It is expected that:
• The room/suite/apartment, kitchen, bathroom, living room does not have any prohibited items. See list
of prohibited items section and see Residence Life Agreement. There are extensive fines, irrespective of
inspection fines, for possessing prohibited items. Residents will be charged for each prohibited item
discovered in their unit.
• Residents may claim responsibility for prohibited items with their hall office; otherwise the entire unit
will be assessed any and all applicable charges.
• Recyclables have been removed and placed in recyclable dumpsters.
• All garbage has been removed and wastebaskets have been emptied.
• Bathroom has been cleaned by sweeping and mopping the bathroom floor, wiping down the sink,
shower and toilet areas.
• Kitchen and living room have been cleaned (if applicable) by sweeping and mopping floors, vacuuming
carpet, washing all dishes and wiping down sink, counter and dining tables. All appliances such as
microwaves and refrigerators must be cleaned.
• Bedrooms have been cleaned by vacuuming carpet, removing all garbage from all areas, wiping down
desk and dresser.
Please note that damage charges are also assessed during health and safety inspections. Conditions such as
holes in the walls, appliances that appear abused or misused resulting in a repair or replacement, broken
windows, damaged blinds, graffiti, nail holes, broken or missing screens and any other damaged items that
are in the place of residence may also result in additional replacement/repair charges.
This is not an all-inclusive list but a set of guidelines to assist residents in preparing for your health and
safety inspection.
Health and Safety Inspections Schedule:
Please note that inspection weeks are unannounced with the exception of this general schedule. Dates are
subject to change. All changes will be posted on the residence life Website and/or communicated via email
sent to the Residence Hall Luminis groups. The New Jersey State Fire Inspector also completes health and
safety inspections unannounced for on campus residential areas during both the Fall and Spring semesters.
These inspections are separate from the Residence Life Health & Safety inspections, however students may
still be documented and held financially responsible for any violations found by the NJ State Fire Inspector.
FALL DATES: 9/28/15 - 10/9/15, 11/9/15 - 11/20/15 and during semester closing in December 2015
SPRING DATES: 2/29/16 - 3/11/16 and during semester closing in May 2016
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Signage:
The College spends significant funds on the purchase and upkeep of signs which are displayed throughout
campus, including all traffic signs. Some signs are written in Braille so that the visually impaired are assisted
in navigating their way around campus. Other signs provide useful information about dangerous areas and
areas where entry may be restricted. In addition, Resident Assistants and others may post signs,
decorations, flyers, and other informational material for the benefit of all residents. It is very important
that these signs and other materials are maintained in the condition in which they were originally posted
and not removed or damaged. Residents (and guests) should never remove these signs or postings from
their designated locations. Removing any of these items may result in a fine and judicial action. Residents
should follow posting policies when advertising student events or other activities. (Refer to the section on
the Posting Policy within the residence halls in this Guide and also to the Student Handbook for the posting
policy of other campus areas.)
Residence Hall Specific Posting Policy
• For distribution of flyers in the Residence Halls, all approval policies, listed above, must be
followed.
• Flyers to be displayed in the Residence Halls must first be approved by the CSI Office. The flyers will
be approved and be available for pick-up after 6:00pm (but before 11:30pm) the business day
following the submission of the flyers.
• After approval from CSI posting staff, the person submitting flyers will be emailed when they are
ready for pick-up. The sponsor may then drop the flyers off at the appropriate building/area
office(s) and the flyers will be posted by Residence Life staff. Below is a listing of the number of
flyers permitted for each building or area:
Bischoff (5)
Mackin (5)
CPA Lodge (1)
Overlook (8)
CPA quads, outdoor & Lodge areas (8)
Pine (5)
Laurel Hall (8)
Village (2)
Linden (4)
• College offices that submit flyers for Residence Hall posting do not need to pick up approved flyers
from the CSI Office and distribute to individual locations. A total of 46 flyers if all areas of CPA
Posting are needed will be brought to the Residence Life Main Office by CSI Posting staff.
• There is no space available for Non-College posting in the Residence Halls.
Questions or requests for additional information about the Posting Policy can be directed to the Center for
Student Involvement at 201.684.7593.
Commercial Solicitation:
Solicitation is prohibited in the residence halls. This includes door-to-door sales, distribution of flyers,
collection of money, placement of menus in locks of doors or under doors, etc. Residents should report
suspicious persons to Public Safety immediately.
Charity Drives and Dorm Storming:
As of December 2010, the practice of going door to door was no longer permitted; this includes “dorm
storming.” The offices of Residence Life, Cahill Center, and Student Development have outlined the below
policy to ensure that charity collections are handled ethically and professionally.
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Charity Drives
Food/Item drives will be allowed as long as the requirements are followed. Food/Items must be collected at
a table that is staffed at all times by the members of the club or organization sponsoring the drive. Tables
must be arranged through the Office of Events and Conferences and authorization for the drive must be
obtained through the Community Service Center. Space in hall lounges or lobbies need to be reserved
through each hall office for the buildings the drive will be conducted in. Advertising for the drive can occur
as long as posting policies are adhered to. Only approved advertisements will be allowed to be posted in
the Residence Areas.
Social Gathering Policy:
Location
Maximum # of
Persons Permitted
in Suite or
Apartment
(Including residents)
Bischoff Hall
6
No
No
CPA (1 bedroom)
Butternut, Cypress,
Mulberry, Tamarack,
Sycamore
9
No
No
CPA (2 bedrooms)
Buckeye, Butternut,
Cypress, Elm,
Hickory, Holly,
International,
Mimosa, Mulberry,
Palm, Redwood,
Science, Tamarack,
Sycamore
10
No
No
Alcohol Permitted
Laurel Hall
12
No
Yes, Designated Suites Only.
(when only students
and others 21 and over are
present)
Linden Hall
12
No
No
Mackin Hall
6
No
No
Overlook
12
No
No
Yes (25 feet from any
building or Residence
Hall)
No
No
No
No
Yes, Designated Apartments
Only.
(when only students
and others 21 and over are
present)
Outside Areas
Pine Hall
The Village
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Smoking Permitted
12
16
The above guidelines are in effect at all times. Official quiet hours are in effect Sunday through Thursday
from 11pm to 8am, as well as Friday and Saturday from 1am to 12pm (noon). (Quiet hours are extended at
the end of each semester per a distributed schedule).
No gathering of individuals in an outside area can create a noise disturbance.
A host is defined as any assigned resident of the room/suite/apartment where a gathering is taking place.
For purposes of this policy, all residents on the roster who are present during the time of the incident will
be regarded as the host and subjected to disciplinary action.
Any non-student guest involved in a violation will be removed and may be denied future visitation
privileges. A host is also held responsible for the actions of their guest(s), including any/all damages caused
by a guest.
Termination of the gathering, dispersal of guests, and removal of unregistered guests will take place if any
one of the following conditions exists:
•
•
•
•
•
•
Number of persons present exceeds occupancy limits.
Charging for entry to the gathering is taking place or has taken place.
A noise violation (after first warning) is taking place or has taken place.
Disorderly/inappropriate behavior of persons is taking place in and/or outside of
apartment/suite/room.
Any law is being violated.
If alcohol is present in an alcohol allowed residence and all persons present are of legal drinking age,
the incident is to be considered an alleged violation of the Social Gathering Policy, not the Alcohol
Policy.
The host(s) may be Interim Suspended if any of the above conditions exist or if it is deemed necessary
by the responding college official.
Recommended Sanctions for Social Gathering Violations
1st violation – not less than a $150 fine, Residence Probation, possible Suspension of Activities Privileges,
and possible Suspension of Residence Privileges.
2nd violation – not less than a $300 fine, Disciplinary Probation, Suspension of Activities Privileges, and
Suspension of Residence Privileges.
Apartment Doors/Building Doors:
Apartment doors and stairway doors may not be propped open at any time for reasons of fire safety and
security. Disciplinary proceeding may result if any residents' apartment or residence hall doors are found
propped open or vandalized in any way.
Bypassing Entrance Doors:
Gaining access to any building by bypassing security devices can cause structural damage to the building
door and is strictly prohibited, as well as compromising personal safety. Anyone caught bypassing these
devices will face disciplinary action and will be charged for any repairs necessary. Bypassing includes: using
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any item to open entrance doors/activate door sensors, using any item to keep entrance doors from
closing, forcibly holding/propping entrance doors open, and any other means of passing through entrance
doors without swiping a college ID card. Only front entrance doors may be used to access residence halls.
Barbeque Policy:
Fires may only be lit on stationary grills provided by the College. A maximum of 5 lbs. of charcoal is
permitted in each apartment or residence hall room. All ash and used charcoal briquettes must be disposed
of in metal drums, which are provided at each barbecue area. College policies regarding noise/quiet hours,
trash and alcohol must be observed at all times. A member of Public Safety, Residence Life or an On Call
Administrator may shut down a barbecue if appropriate. Students who leave charcoal briquettes or
barbeques unattended may be prevented from further use of barbeques. Barbeques cannot be attended
by an excessive amount of guests. Requests for outdoor events must go through The Office of Events and
Conferences.
Bicycles, Rollerblades and Skateboards:
Students are prohibited from using bikes, roller blades, and skateboards inside the residence halls.
Bicycle Racks:
Due to space constraints, bikes may not be stored in Pine, Linden, Bischoff, Mackin the Overlook or Laurel.
Students should lock their bikes to the racks provided outside each of these buildings. Those living in the
Village or CPA may store bikes in the bedrooms or closets of their residences (but not the common areas).
Littering:
In the interest of protecting the environment, the disposing of any form of litter other than in designated
receptacles, is prohibited.
College Property:
Students may not transfer or move any college property, including but not limited to lounge furniture,
computers, indoor and outdoor benches, tables, chairs, umbrellas, permanently attached items and/or
unattached items from their original rooms or outdoor locations, for any reason. Outdoor furniture, such as
benches, tables, trash bins, and other items, may not be moved at all. Outdoor benches have been placed
in such a way as to accommodate many. They are not to be placed inside of apartments, on stairwells, or
within 25 feet of the entrance of any building. This distance allows people to use the outdoor benches while
smoking, avoiding a smoking policy violation and exposing others to unwanted secondhand smoke
inhalation. The unauthorized transference of college property may result in disciplinary action and/or a fine
for the person(s) responsible for moving the item(s). However, in the event that the specific person(s)
responsible for the violation cannot be determined, residents assigned within the common area may be
fined. The college may decide to remove certain college property if such violations persist.
Personal Furniture:
Furniture must not impede egress from a room, suite or apartment. Residents’ personal furniture must
have a label attached stating that it meets CAL133 fire safety guidelines. Residents will be responsible for
removing any personal furniture during checkout. Any furniture left behind will be discarded and residents
will be charged for removal.
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Obstruction of Common Areas:
In order to avoid potentially dangerous situations, hallways, lobbies, stairwells and common areas must be
kept free of obstructions at all times. For example, trash bags, bicycles, furniture, or other items may not
be left in places where they might obstruct paths for entrance or egress.
Pets:
All pets (with the exception of fish in a tank smaller than 10 gallons) are prohibited. Assistance Animals,
however, may be present after approval through the Office of Specialized Services, i.e. Seeing-Eye dogs are
routinely permitted. College staff living in campus residences may have certain approved pets.
Requests by Residence Hall Staff:
Residents are required to follow the requests of residence hall staff members who are acting in the
performance of their duties. Failure to comply with such requests may result in disciplinary proceedings.
Room Decorations:
Room decorations, including posters and pictures, must be limited in order to comply with all fire safety
regulations. Items such as nails, masking tape, or scotch tape should not be used to affix posters and
pictures to the wall. These items may cause damage to the walls. This may result in a charge to the
occupants of the apartment, suite or room. If Fun-Tack is used, it must be completely removed from the
walls or you will be charged for its removal. Fun-Tack cannot be used in the Overlook or Laurel.
Tapestries, drapes, or beads that block egress from the room into the hallway are not permitted, as this
poses a fire hazard. The blocking of heating units also poses a fire hazard. Room doors (inside and outside)
may not be covered with paper or other highly flammable material to excess. Only a small portion of the
entrance and bathroom doors may contain papers, flyers, pictures, etc. Walls may not be completely
covered. At least 90% of the wall must be free from posters, papers, pictures and any other hangings. No
cardboard of any kind may be placed on the walls or hung from ceilings.
Wreaths, live trees, wired lights (such as holiday lights and/or string/rope lights, including LED lights), and
certain highly flammable furniture items are prohibited items that will be confiscated by Residence Life
Staff and discarded. Confiscated items are not returned to residents. Residents will not be compensated for
confiscated prohibited items. Residents must also be careful not to damage walls through use of certain
adhesives which may be difficult to remove. Charges for tape/adhesive residue and damages to the wall
from such adhesives will be assessed at the time of the resident’s checkout from the room.
Residents who are under age 21 and/or who are living in residences where alcohol is prohibited may not
display decorative alcohol containers and may not possess alcohol paraphernalia in their rooms. Windows
cannot be decorated with any type of alcoholic displays. The item will be confiscated and not returned.
Each resident of the housing assignment will be referred to the Office of Student Conduct.
Screens:
Screens may not be removed from residence hall windows. Throwing anything out of the room/apartment
window is prohibited. Entering/exiting through any room/apartment window is also prohibited. A fine and
judicial action may result for removing screens from anywhere in the residence halls, including
rooms/apartments and common areas such as stairwells, lobbies, lounge, etc.
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Trash/Garbage:
Residents of apartment complexes are required to place all garbage in the dumpster located outside of the
apartment complex. Residents of traditional residence halls should place garbage in the designated trash
room within their building. Leaving garbage outside of an apartment, suite, room, in hallways, or in
stairwells will result in fines charged to the residents of the entire residence area as a “common area”
charge. Garbage found outside of an apartment building may be inspected by Facilities and Residence Life
Staff to determine the individual(s) that may be responsible for the violation. If the responsible
individual(s) are not determined, the entire apartment building will be assessed fines. Repeated violations
may result in further disciplinary action.
Recycle:
The College, in conjunction with the Office of Residence Life requires recycling in each residence hall/area.
In Pine Hall and the Apartments, each common area is provided with a recycling bin. Linden, Bischoff,
Mackin, Pine, The Overlook, Laurel have recycling bins in each room/suite/apartment. These bins are to be
used for recyclable items only. Items that must be recycled include: aluminum cans, plastic bottles, paper,
glass and corrugated cardboard. Residents found in violation of the College’s recycling efforts are likely to
receive fines and may face judicial action. The door to door recycling pick-up schedule will be provided via
email to all residents. Recycling is required. Specific guidelines are provided to each resident. Residents
who fail to comply may face disciplinary action.
Business From Residents’ Rooms:
Residents are not permitted to carry on any organized business for the purpose of generating funds for
personal profit from their room/apartment. They may not use their room phone numbers or data
connections for business purposes.
Roofs:
Students are strictly prohibited from entering onto the roof of any campus building. Violators of this policy
will be referred to Student Conduct.
Sports in the Residence Halls:
Football, wrestling, boxing, hockey, soccer, basketball, baseball, frisbee, water balloon fights, skateboards,
and all other sports activities are prohibited inside and in the immediate vicinity of all residence halls.
There are facilities available that are more appropriate for such activities. Residents may visit the Bradley
Sports and Recreation Center to find out more about available sports activities (such as intramurals) in
which they may participate, or contact a Resident Assistant regarding programs involving sports/athletic
activities.
Snow Plowing:
Students should not congregate on roads and walkways when snow plows are present. In some situations,
students may be asked to move their cars to another lot to facilitate plowing.
Room Cleanliness:
A failed Health and Safety Inspection based on room cleanliness may result in a fine of $50.00. If a student’s
room is left unclean once it has been vacated, he/she will be charged a room cleaning fee, as well as an
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excessive garbage fine according to the amount of garbage or mess. Students are required to remove all
belongings from their room/suite/apartment and common areas when they checkout. It is their
responsibility to take any belongings that they no longer need or want to the dumpster. Students will be
charged for garbage left in their room/suite/apartment area and for any other belongings left behind in the
room/suite/apartment. In addition, students, and/or entire buildings may be fined for garbage left in the
hallways, stairwells, lounges, and lobbies.
Cooking in Residence Halls:
Pine, Linden, Bischoff, Mackin, Overlook and Laurel Halls are not designed for major cooking in the
rooms/common areas; therefore, students are not allowed to bring electrical appliances for cooking.
Instead, residents of these areas must purchase a meal plan (See Dining Section). However, all residents
may warm up food or cook snacks in the microwave that is provided in each living unit. Blenders are
permitted. Residents should be extra cautious when cooking to not only prevent fires, but also to prevent
inadvertent activation of fire alarm systems. Please be sure to turn on vents if available.
Disorderly Conduct:
Water/water balloon/shaving cream fights, vulgar or abusive language, physical altercations (fights), failure
to comply with a College official, etc., will be documented and may result in disciplinary action and/or
removal from the residence halls.
Insurance Claims Against The College:
Ramapo College is an agency of the State of New Jersey and, as such, is covered by the New Jersey Tort
Claims Act NJSA 59:1-1 et. seq., the New Jersey Contractual Liability Act NJSA 59:13.1 et. seq., and the
availability of appropriations. The State of New Jersey does not carry public liability insurance, but the
liability of the State and the obligation of the State to be responsible for tort claims against its employees
and property are covered under the terms and provisions of the New Jersey Tort Claims Act. Ramapo
College is represented by the State in legal matters.
Residents are strongly urged to carry renter’s insurance or be added to their parent’s homeowners
insurance. The College DOES NOT have insurance that covers students’ belongings. There are several
companies (National Student Services, CSI and worth Avenue Group) that provide insurance for student
belongings. Website information for each company is:
www.nssi.com,www.collegestudentinsurance.com,www.worthavegroup.com
Tort Claim Forms may be obtained from the
Department of Treasury New Jersey Bureau of
Office of Business Services. However, all
Risk Management Mary Roebling Building
correspondence is to be addressed
20 West State Street Trenton, NJ 08624
Attention: Claim
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FIRE SAFETY – POLICIES & PROCEDURES
The College has a ZERO TOLERANCE POLICY in connection with any infractions of the Fire Safety Policies
and Procedures! Students and employees should direct any Fire Safety related questions to Dennis
Harrington, Ramapo College Fire Marshal at dharring@ramapo.edu.
Note: The following information is also available on the Environmental Health & Safety website:
http://www.ramapo.edu/ehs/fire-safety/?faq=open
I. INTRODUCTION
Fire Safety has always been and continues to be a high priority at Ramapo College. We continue to assess
what more can be done to:
- Assure a Fire Safe Environment
- Raise our Fire Preparedness and Prevention
- Renew the Fire Safety Instructions and Fire Evacuation Procedures
- Update Available Training and Information
The fire safety information contained within and referenced throughout this document is intended to
Inform, Educate and Train our students and employees about:
- Our Fire Safe Campus Environment
- Fire Preparedness and Prevention
- Fire Safety Instructions including Fire Evacuation Procedures
- Available Training and Information including recommended Web Sites
- Remedies for Non Compliance – Discipline, Penalties and Fines
All students and employees are required to read this information. Students and employees should discuss
this information with their associates. In the event of a fire or emergency, Fire Safety Awareness will help
save lives!
II. FIRE SAFE ENVIRONMENT
Ramapo College is committed to maintaining a fire safe environment for our students and employees. We
do this in a number of ways.
A. Resources
We work in partnership with our resources on campus, with the emergency responders of Mahwah
Township; including Police, Fire, the Director of Emergency Management, and with the New Jersey
Division of Fire Safety-State Fire Marshal’s Office.
1. Public Safety responds to all signals and fire alarms.
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2. The Mahwah Police Department responds to all fire alarms.
3. The Mahwah Fire Department is required to respond to all fire alarms.
4. The College Fire Marshal responds to all fire alarms during his scheduled hours and
anytime when his presence is requested during emergencies.
5. All New Jersey State Colleges and Universities are required to report all fires and explosions
on Campus to the State Fire Marshal’s Office and the State Fire Marshal or his
representative, at his discretion, sends a representative to investigate.
6. Professional housing staff members periodically visit each student’s room, not only to
conduct Health & Safety inspections but also to connect with students and inquire as to
their overall residential experience.
7. The College Fire Marshal periodically visits each building on Campus, not only to inspect for
safety related concerns but to connect with students and employees and inquire as to their
overall fire safety experience.
8. A representative of the New Jersey State Fire Marshal’s Office accompanied by the College
Fire Marshal conducts an annual unannounced inspection of each building on Campus. All
violations are documented and promptly submitted through the appropriate channels for
abatement. Generally speaking, almost all violations are abated within the required 30
days. Fortunately fire violations that may present an immediate danger to health and safety
are an exceptional event at Ramapo College. However, any violation of that nature is
addressed immediately with a primary focus on the health and safety of our students and
employees.
B. Fire Protection Systems
All residence apartments are equipped with fire sprinkler, fire alarm, smoke and fire detection, fire
extinguisher and ,where required, carbon monoxide detection systems. In addition, all other
buildings on Campus contain the required fire safety systems. Specifically, our systems include
smoke detectors, heat sensor technology, carbon monoxide detectors, fire extinguishers, fire
sprinklers, standpipes and alarm bells. The entire fire detection and suppression system is hard
wired. This means that when triggered, the alarm rings at Public Safety and is transmitted, within
the prescribed time specified by the fire code, to the Mahwah Township Police Headquarters
Dispatch who immediately dispatches the Mahwah Township Police and Fire Departments.
In addition to the fire systems mentioned above, the College has a network of fire hydrants, fire
department connections and valves that must be available at all times in order to supply or assist in
supplying water flow to the fire suppression systems. All fire systems are maintained in accordance
with the requirements of the New Jersey Fire Code; one of the strictest fire codes in the United
States. The fire alarm systems are monitored 24/7 at our Proprietary Central Station located in
Public Safety. Fire protection systems are maintained by a fire systems company under contract
with the College and permitted by the Division of Fire Safety. Systems are inspected annually by a
representative of the State Fire Marshal’s Office.
1. Smoke Detectors are the first line of fire defense! They are triggered by airborne particles
in case of smoke from fire. Smoke detectors save lives by providing early warning and
allowing for timely evacuation.
2. Heat Detectors include pre-set temperature thresholds that sense heat from burning
substances and activate the fire alarm when the threshold is met; thus activating the fire
alarm to immediately evacuate the building.
3. Carbon Monoxide Detectors are placed primarily in the residence halls where required by
code. They monitor carbon monoxide levels near devices using fossil fuels (such as laundry
room dryers and hot water heaters). Carbon Monoxide detectors also save lives by allowing
for early warning and timely evacuation.
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4. Sprinklers are another line of defense. Sprinklers also include pre-set temperature
thresholds that sense heat from burning substances and burst the sprinkler head’s sensor
bubble when the threshold is met. At the onset of water flow through the sprinkler head;
the fire alarm signal sounds thus signaling to occupants to immediately evacuate the
building. Sprinklers protect property by suppressing a fire quickly. When activated, a single
sprinkler head can release up to 50 gallons of water per minute into the room or space that
it protects.
Ramapo College is 100% compliant with the New Jersey Fire Code requiring that all resident
facilities/College and University Residence Hall be protected by fire sprinklers! It is our sincerest hope that
the systems we have in place need never be used. Our policies and procedures reflect that desire and are
based on our collaborative partnership among College, Mahwah Township, New Jersey State, and Federal
Fire Safety Officials.
III. FIRE PREPAREDNESS AND PREVENTION INFORMATION
Fire preparedness and prevention is everyone’s responsibility.
A. The following are some of, but are not limited to, a number of preparedness and prevention
measures in place at Ramapo College:
1. The College employs a full-time Fire Marshal. Dennis Harrington, the incumbent Fire
Marshal is available to assist students and employees with any fire safety questions or
concerns that may arise. He can be reached at dharring@ramapo.edu or through Public
Safety after regular business hours.
2. The College Fire Marshal in collaboration with the College Administration, Residence Life
and Public Safety conducts Four (4) Fire Drills per calendar year in Residence Halls and
Apartments/Dorms and Two (2) fire drills in each of the remainder of the buildings on
Campus.
3. Public Safety responds each and every time the system notifies them of any type of
signal or full fire alarm.
4. Monthly inspections of fire extinguishers at all locations are conducted by Facilities
Personnel.
5. A contractor, permitted by the NJ Division of Fire Safety, inspects fire suppression and
detection systems annually; and on an as needed basis. Any deficiencies found during the
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inspections and testing of the fire detection, suppression and alarm systems are repaired in
accordance with the provisions of the Fire Code.
6. The New Jersey Fire Law requires that a building is immediately evacuated whenever the
fire alarm sounds.
B. What are YOUR Preparedness and Prevention responsibilities?
DO:
1. Report any information regarding intentionally set false alarms to a residence life staff
member immediately; or should you wish anonymity, you can communicate to Campus
Public Safety through the Silent Witness program. Intentionally set false alarms are
prohibited by law!
2. Avoid inadvertently activating the fire alarm by not using products or any other items that
are prohibited in the Residence Halls. Refer to the Prohibited Items List in Section VI, f.
3. In the event an unwanted FIRE, smoke condition or odor of smoke or explosion (including
fireworks) occurs on Campus, the student or employee shall immediately report such
condition to Campus Public Safety at extension 6666 (201.684.6666); Public Safety shall
immediately report the incident to the Mahwah Police Dispatch or you may dial 911 (9-911
from Campus telephones) after contacting Public Safety.
4. Contact Facilities at x7660 immediately after a fire extinguisher is used, so that a
replacement extinguisher can be installed as quickly as possible.
5. Report any suspected malfunctions of fire safety devices and equipment to a residence hall
staff member or to Campus Public Safety at x6666.
6. Know exactly where the nearest exit is located. It is highly advised that you count the
number of doors between your setting and the nearest exit so that you can find the exit
even if your visibility is impaired by smoke and fire. Always be aware of an alternate exit, in
the event that your primary exit is blocked.
7. With your associates, prepare an emergency escape route to use in case of a fire or other
emergency in the building. Know at least two (2) ways out of the building.
8. Keep a "Grab and Go" bag readily available; including: keys, College ID, any prescription
drugs, cell phone and accessibility to cash.
9. Treat every fire alarm as the real thing. Exit the building immediately!
10. Remember STOP, DROP, and ROLL. If your clothing should catch fire, don't run. You
should stop where you are, drop to the ground, cover your face with your hands; to protect
your face and lungs, and roll over to smother the flames.
11. Where applicable, check your kitchen to ensure that your stove and oven are off and any
electric coffee or teapot is unplugged before you leave the area; without placing yourself in
danger.
12. Keep all doorways and windows leading to exit pathways from fires and emergencies
completely clear at all times. A minimum of 36” clearance to exits shall be maintained at all
times.
13. Report to Facilities any obstructions or accumulations of rubbish in the hallways,
stairwells, or other means of egress. Continuous obstructions should also be reported to
the College Fire Marshal.
DO NOT:
1. Tamper in any way with any fire suppression, detection and any other fire safety
equipment. Fire equipment includes but is not limited to fire: extinguishers, pull stations,
bells, smoke detectors, and heat detectors, hydrants including attachments,
hoses/standpipe cabinets, sprinklers and sprinkler pipes and alarm panels. Tampering with
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any fire suppression, detection and any other fire safety equipment is prohibited by the Fire
Code. Tampering in this context includes, but is not limited to:
a. Covering with any products, including food products, clothing, hats, shower caps or
materials of any kind.
b. Disconnecting or altering the equipment.
c. Hanging of any item from equipment or an area that blocks or interferes with
equipment.
d. Bagging the equipment
e. Applying anything at all to equipment.
f. The unintended use of the equipment.
g. Placing any items on/over electrical panels in your room or apartment.
2. Deliberately cause a fire alarm, falsely report a fire, set a fire (including campfires)
anywhere on campus, possess and use fireworks and other explosive devices, vandalize any
fire system or misuse any piece of fire equipment. These are all acts that are violations of
the Fire Code and will be referred to the appropriate College officials for adjudication and
will result disciplinary action, fines and may result in expulsion from the College.
Furthermore, violators may also be subject to prosecution to the full extent of the law.
3. Go in search of your keys, ID, any prescription drugs, cell phone and wallet or purse or any
other possessions when the fire alarm rings. Keep a "Grab and Go" bag readily available.
4. Smoke inside any College buildings or vehicles or within 25 feet of any building. See
Prohibited
Items- Smoking.
5. Leave cooking unattended. "WATCH WHAT YOU HEAT!"
6. Attempt to put out a fire once it begins to quickly spread. Individuals who attempt to put a
fire out should make sure they have a clear path of retreat from the area. In the event that
you find yourself in a situation when the use of a fire extinguisher becomes vital to your
safety, remember PASS, or Pull the pin, Aim at the base of the fire, Squeeze the handle and
Sweep across the flame.
7. Overload electrical outlets. Replace any electrical cord that is cracked or frayed. Do not
repair with electrical tape.
8. Use extension cords for any reason. Use only power strips with circuit- breakers. Do not
plug power strips into each other.
9. Place anything over electrical panel/circuit breaker boxes (maintain a minimum 30"
clearance around electrical panels and circuit breaker boxes).
10. Place anything over fire detection devices, fire sprinkler heads or lamps.
11. Wrap or hang anything around or from sprinkler piping.
12. Block any exit ways with curtains, netting, or beads; including separations between
bedrooms and hallways and entry areas.
13. Suspend any materials from any ceilings.
14. Block exits with furniture or other items.
15. Prevent doors from opening to a 90-degree angle.
16. Prop fire doors open with any object or place an object to prevent fire doors from closing.
17. Hang banners or other decorative materials that are not flame resistant (do not meet the
flame propagation performance criteria of NFPA 701). Decorative materials that are
claimed to be flame resistant have to be documented and certified by the manufacturer in
an approved manner; and are limited to 10% of the aggregate area of walls and ceilings.
18. Run electrical wires across the floors, ceilings or in front of room doors.
19. Wrap fire doors in decorative paper, such as holiday or birthday wrapping paper. Doors to
offices, classrooms, apartments, bedrooms, kitchens etc. are fire doors.
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20. Leave any item in the hallway outside of a room or area door.
21. Leave hair care appliances with heating elements (e.g. flat irons, curling irons)
unattended.
22. Use in excess aerosol spray products. Aerosol products are prohibited in Pine and Linden
Halls.
23. Hang mirrors from exit doors.
C. WATCH WHAT YOU HEAT
Unattended cooking incidents are the leading cause of fire alarms and fires on college campuses
across the country. Unattended cooking is also one of the leading causes of fire alarms at Ramapo
College. For these reasons, a special Fire Prevention for cooking section follows.
1. Stand by your pan
I. Stay in the kitchen when you are cooking food.
II. If you must leave the kitchen for even a short period of time, turn off the stove.
III. Check the food regularly and use a timer to remind you that the stove or oven is on.
2. Micro-Manage your Microwave
I. Follow the cooking directions provided on the packaging.
II. Avoid over cooking and possible smoke or fire; double check the cooking time that you
set.
III. If the product begins to smoke or catches fire, keep the microwave door closed and
unplug or set the circuit breaker to "Off".
3. Keep it clean
I. Keep anything that can catch fire—pot holders, oven mitts, wooden utensils, paper or
plastic bags, food packaging, towels or curtains—away from your stove top.
II. Clean up food and grease from burners, stovetops and microwave ovens.
4. For Your Safety
I. Wear short or close fitting sleeves.
II. Loose clothing is more likely to catch fire during cooking.
D. In Case of a Stove or Oven Fire
1. Call Campus Public Safety x6666 immediately so that the fire department can be notified.
You may call 9-911 after calling Public Safety.
2. Turn off the heat. Slide a pan lid over flames to smother a grease or oil fire; and then leave
the lid in place until the pan cools. It is not recommended that you try to carry the pan
outside.
3. Extinguish grease fires with the fire extinguisher provided or use baking soda. Never use
water or flour on grease fires.
4. Keep the oven door shut and turn off the heat to smother an oven or broiler fire. If you are
not placed in danger, turn off the breaker for electrical stoves.
5. A fire extinguisher is provided in every kitchen. Make sure that the fire extinguisher
remains in the designated location, on the holder in the kitchen area.
6. Remember PASS when operating the fire extinguisher. (Pull the pin, Aim at the base of the
fire, Squeeze the handle and Sweep across the flame)
7. Notify Campus Public Safety at extension 6666 or Facilities at x7660 anytime the
extinguisher is used.
IV. FIRE SAFETY INFORMATION
A. If a fire should occur:
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1. ACTIVATE the closest fire alarm system; pull stations are usually located next to an exit or
stairwell door. Alert others to the danger; but avoid putting yourself in danger.
2. GET OUT of the building and STAY OUT!
3. CLOSE the doors as you leave to stop the spread of the fire.
4. PROCEED to the Assembly Evacuation Area. Residence Life Staff for students and
Emergency Coordinators for employees will show you to the location of your Assembly
Evacuation Area sign.
5. NOTIFY Campus Public Safety at extension 6666; then you may dial 9-911. You or someone
you designate should make the telephone call from a safe location as quickly as possible.
Once you have given the dispatcher the information related to the emergency, wait until
the dispatcher hangs up before you hang up because the dispatcher may need more
information.
6. DO NOT GO BACK into the building or try to save your possessions. Clothes, books and
papers can be replaced - YOU CAN’T!
B. Fire Evacuation Procedures - When You Can Leave Your Locality
1. Identify, before an emergency, the location of the two exits nearest to your locality. Do not
assume your usual exit is closest, safest or available during a fire or other emergency.
2. When the fire alarm sounds, leave the building immediately. Feel the exit doors and
doorknobs with the back of your hand. If they are not hot, open the doors slightly to
check the hallway for flames and/or smoke. If smoke and/or fire are present, crawl low to
the floor. If the smoke is heavy, grab a wet towel or similar object and place it over your
face (nose and mouth) and take short breaths through your nose.
3. Use the stairwells; DO NOT use the elevators!
4. Warn associates by knocking on doors on your way to the nearest exit. Assist any person in
immediate danger to safety, if it can be accomplished without risk to you.
5. Wear climate friendly clothing and flat non-slip footwear (shoes, boots etc.).
6. Bring with you your vehicle keys, Ramapo College ID, any prescription drugs, cell phone
and wallet or purse. If you have to begin to search for these items, do not do so; leave
without them. Avoid placing yourself in danger! Reminder, keep a "Grab and Go" bag
that should include those items.
7. Close and leave the door unlocked if feasible. This will help to confine the smoke and fire
to a smaller area and allow emergency response teams accessibility to conduct search
and rescue when necessary.
8. Avoid exiting the building through the front main lobby doors, use the side or rear exits of
the building. This should help to avoid any collisions of exiting occupants with entering
emergency responders.
9. Proceed to the designated Assembly Evacuation Area for the location that you are exiting.
10. Under normal conditions, you are expected to evacuate from any facility in less than 3
minutes.
11. DO NOT re-enter the building until instructed to do so by Fire, Police, Campus Public
Safety or Residence Life Staff.
Visit this site: http://www.pbfeducation.org/courses/igot2kno for College fire survival information
C. When You Can Not Leave Your Locality
1. Call Campus Public Safety and then 9-911 and advise the dispatcher of your location; do
not hang up until the dispatcher tells you to.
2. Close the door to your room; the door can help hold back dangerous heat and smoke.
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3. Take a wet towel. Place it over your face (nose and mouth) if the smoke is heavy and catch
short breaths through your nose.
4. Stay low where air is fresher.
5. From within your locality, check for smoke around the door cracks.
6. Seal air ducts and any other openings where smoke may enter using wet pieces of cloth.
7. Stay close to the windows, holding a wet cloth to your face. Do not open the windows
except to alert rescue personnel by hanging a white sheet or cloth out the window to
signal your location.
8. Exit your locality only if you can safely do so.
D. Fire Evacuations: Persons with Disabilities
It is very important that the appropriate College personnel at the Office of Specialized Services
(OSS) know of any students and employees with disabilities that limit their mobility, whether
temporary or permanent. Attempting to carry immobilized persons is discouraged. If an alarm is
activated, the following procedures should be followed at all times:
1. Accompanied by a partner, permanently immobilized persons who must rely on crutches,
wheelchairs or walkers for transport and who are not on the ground floor of any building
should proceed into the stairwell and wait on the landing until additional help can be
summoned.
2. Blind but mobile persons should be guided through any rush of traffic and then promptly
assisted to the nearest exit.
3. Deaf but mobile persons, who may be unaware of the need to evacuate, should be calmly
advised of the situation and guided to the nearest available exit.
4. Temporarily immobilized persons, including people wearing casts and/or using canes or
crutches, should be assisted, depending on their maneuverability.
5. They should proceed into the stairwell and wait on the landing until additional help can be
summoned. When necessary, use the Emergency Phone to call for assistance and to
report the location of person(s) in need of rescue.
6. Emergency phones that automatically connect you to Public Safety are located in the Core
rescue areas in the Academic Areas and in the elevator lobbies on each floor in other
buildings. Provide the Public Safety Officer with your location (i.e. Core 3, floor 2). You
may also call 9-911 and report your location to the Mahwah Police Dispatch; do not hang
up until the Public Safety or Police Dispatch Officer tells you to.
7. Persons with disabilities, who are unable to easily communicate, should seek assistance
from an associate to convey his or her location to Public Safety, the Mahwah Police or
Fire Department.
8. The fire department or other emergency responders should arrive to help complete the
evacuation.
V. FIRE SAFETY EDUCATION AND TRAINING
Why is education and training so important?
Campus fire safety education and training is vital to helping prevent the loss of life and injury on Campus.
Education and training are also components of the campus fire safety provisions of the Higher Education
Opportunity Act (HEAO). Colleges and Universities throughout the Unites States are required to report to
the Department of Education how much fire safety education they are providing.
A. The foremost Fire Safety means for education and training specific to Ramapo College are the following:
1. The Guide to Community Living
2. The Student Handbook
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3. The Emergency Response Planning Website
4. Environmental Health & Safety–Fire Safety websites
5. Fire Safety presentations provided by our Ramapo College Fire Marshal.
6. Fire Safety training by the Bergen County Fire Academy in coordination with the Ramapo
College Fire Marshal
B. In addition, all students are required to participate in the Campus Fire Safety training and information
available at http://www.pbfeducation.org/courses/igot2kno. Tools such as igot2kno will help with campus
fire safety programs.
C. The Higher Education Opportunity Act (HEOA Public Law 110-315) signed into law by President George H.
Bush on August 14, 2008 and effective July 1, 2010 requires institutions with on campus student housing
facilities to provide the following information to enrolled students and current employees. The following
information is specific to Ramapo College.
Evacuation Policy and Procedures for Students and Employees (PDF)
Emergency Evacuation Procedures – Summary (PDF)
HEOA Student Housing Fire Log 2013.8 (PDF
Fire Drills Information (PDF)
HEOA Fire Safety Systems – Summary Report (PDF)
HEOA Education & Training (PDF)
Open Flame Policy (PDF)
Plans for Future Improvements in Fire Safety (PDF)
Reporting Fires (PDF)
Smoking Policy (PDF
For additional Fire Safety Training Programs the following are recommended:
· NFPA
· Campus Firewatch
· Consumer Product Safety Commissions (Product recalls)
· Fire Extinguisher Use Explained
· Training Site for New Jersey's Division of Fire Safety
· Firehouse
Magazine
· United States Fire Administration
· Fire Engineering Magazine
· Children's Fire Safety Web site
VI. REMEDIES FOR NON-COMPLIANCE
A. STUDENT CONDUCT
The College expects that students and guests will abide by the rules and regulations set forth in the
Guide to Community Living, the Student Handbook, the New Jersey Fire Code and other
publications. Students and guests who fail to comply with the College’s and/or the New Jersey State
Fire Safety regulations will be held accountable, sanctioned and/or arrested and fined. The Office of
Student Conduct is responsible for coordinating and adjudicating all College policy violations by
students and their guests.
1. SANCTIONS
It is important that students and/or guests do not inadvertently set off the fire alarms. The
devices are very sensitive. False alarms not only endanger the life and safety of all residents;
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but also the life and safety of the campus community, the Mahwah Police and Volunteer Fire
Department responders and residents of the Mahwah Township community.
facility
a. Inadvertently setting off a fire alarm (due to unattended cooking)
1st offense - $150.00 fine & completion of a fire safety education paper
2nd offense - $300.00 fine & Residence Probation & possibly moved to a non-cooking
3rd offense - Removal from housing
b. Inadvertently setting off a fire alarm (due to non-cooking related issues, i.e. blow
drying hair right under the heat sensor, spraying aerosol into air, hot showers)
10 hours community restitution & completion of a fire safety education paper.
c. Tampering with fire alarm equipment:
1st offense - $500.00 fine & completion of a fire safety education paper
2nd offense - Suspension from the College or possible Expulsion
d. False Alarms
Anyone alleged to have caused a false alarm will be referred to the Office of Student
Conduct and also may be subject to prosecution to the fullest extent of the law!
e. Fire Alarms and Failure to immediately evacuate from the building including failure
to evacuate after warning and/or failure to evacuate at all.
A $100.00 fine
f. Prohibited Items and Actions
When it comes to fire safety, certain items and actions can compromise the safety of all
within our community. Therefore, such items and actions are prohibited. If uncertain
about a particular item or action, you are encouraged to bring such item(s) to or discuss
plans that may compromise fire safety with your Resident Director who may refer you
to Dennis Harrington, the College Fire Marshal. He can be contacted at
dharring@ramapo.edu.
2. CONFISCATION POLICY
In the course of conducting unannounced Health and Safety Inspections, responding to
Incidents by Public Safety and/ or Fire Safety Inspections, Residence Life professional staff
members, Public Safety Officers, the College Fire Marshal or the State Fire Inspector can
confiscate any prohibited items found. Confiscated items that are illegal are subject to the
laws applicable to the illegal item. Ramapo College in cooperation with local, state and
federal fire safety officials, reserves the right to amend this listing at any time. STUDENTS
SHOULD REVIEW THE PROHIBITED ITEMS LIST AND USE GOOD JUDGMENT ABOUT THE
ITEMS AND ACTIVITIES THAT ARE PROHIBITED IN THE RESIDENCE HALLS. The College
reserves the right to change anything contained within the prohibited items list. Notice of
changes will be provided to residents in their campus mailboxes or via official Ramapo
College e-mail. A room, suite, or apartment may be subject to inspection with or without
notice at any time.
FIRE SAFETY SYSTEMS ON CAMPUS
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Fire safety procedures at Ramapo College promote lifestyle practices that focus on health and safety. Fire
safety prevention and education has always been (and continues to be) a high priority at the College.
Policies and procedures related to fire safety are intended to inform, educate, and train students. Fire
safety policies and procedures, as well as information related to the Higher Education Opportunity Act Fire
Safety Requirements, are posted on the web: http://www.ramapo.edu/ehs/fire-safety/ Students are
required to know proper fire evacuation procedures, be aware of the policies associated with student
conduct, and know the sanctions for noncompliance with these policies.
All residence buildings have sprinklers and smoke and/or heat detector early warning devices. Students will
be held accountable for inadvertently setting off these alarms. The most common types of violations are:
the use of prohibited aerosol products, negligent cooking, and producing too much steam from the shower.
Resident students are responsible for knowing the fire safety policies and procedures as well as avoiding
any prohibited items and/or student actions that might trigger a fire alarm.
B. EMPLOYEES AND GUESTS
The College expects that employees and guests will abide by the College’s Policies and Procedures and the
New Jersey Fire Code. Notice of changes to the list applicable to employees will be provided via official
Ramapo College e-mail. Any violations of the College’s Policy and Procedures by employees and guests shall
be administered in accordance with the applicable disciplinary policies and procedures in conjunction with
the Department of Human Resources and other appropriate person(s).
EMERGENCY EGRESS DOORS
Residents are not permitted to enter or exit through the emergency egress doors and/or fire doors unless
there is an emergency or fire alarm. Entering/exiting through the trash room door is prohibited. Students
are only permitted to enter residence halls through front/main entrance where the ID card reader is
located. Residents found entering or exiting as described in this section may be fined and may face judicial
action.
CANDLE AND INCENSE POLICY and PROCEDURES
Policy: Flameless candles or incense (electric or battery operated) shall be the only acceptable method of
lighted candles in all buildings on campus. Open flame candles and incense are not permitted in any
campus building except for religious purposes only at the Salameno Spiritual Center. Candle warmers are
considered hot plates and are prohibited.
The policy will be enforced by the State of New Jersey Fire Marshal for applicable provisions of the New
Jersey State Fire Code and by the College Fire Marshal, Office of Public Safety and Office of Residence Life
for applicable provisions of the College’s Policy. A violation of the applicable provisions of the New Jersey
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State Fire Code will be issued by the State Fire Marshal via “Notice of Violation and Order to Correct”
usually within 30 days to make corrections; then by penalties for violations that are not corrected with the
time specified. Any violations of the College’s Policy by students will be administered through the Office of
Student Conduct. Violations by faculty and staff shall be administered in accordance with the College’s
disciplinary policies and procedures in conjunction with the Department of Human Resources.
Exceptions:
Events, ceremonies and other functions held outdoors on campus or in the Salameno Spiritual Center that
includes the use of flame lighted candles shall be acceptable provided the following precautions are
followed:
• Only “dripless” candles are used
• Drop protectors/guards must be attached to all hand held candles
• Hand held candles shall not be passed from one person to another
• The participants shall keep a minimum of three feet distance between one another and thirty feet
from College buildings and structures; enough distance to avoid burns to individuals and to avoid
accidental fires in College buildings and structures.
• Candles will be extinguished before exiting the candlelight service.
• Suitable fireproof receptacles for extinguishment and disposal of the candles after the event shall
be provided by the event organizer. An example of a suitable receptacle is a five gallon pail half full
of water; or sufficient water to extinguish the candles.
Students and employees should direct any Fire Safety related questions to Dennis Harrington, Ramapo
College Fire Marshal at dharring@ramapo.edu
Prohibited Items List
Any prohibited items found in a student
assignment may be confiscated. Confiscated
items may not be returned to students. Students
will not be compensated for confiscated
prohibited items. Prohibited items will result in
an immediate fine starting at $50.00 per item for
each resident who is deemed to be responsible
for the violation. Multiple items can increase the
fine. Additional fines and
other disciplinary sanctions may result if same or
further violations are found upon subsequent
and/or follow up inspections.
Aerosol Products
• Aerosol Products used in excess may activate the fire alarm system
• Aerosol Products are Prohibited Pine and Linden Halls **
Ammunitions
Animals
• Other than Pet Fish in fish tanks not exceeding 10 gallons**
• Other than approved & documented Service Pets
Appliances
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•
•
•
•
•
•
•
•
•
•
•
•
Grills *
Personal Barbecues
Hot Plates * (Including candle and mug warmers)
Microwaves in addition to the College provided Microwaves. Additional microwaves are
permitted in College Park Apartments (CPA) and Village Apartments only. **
Open Coil Types *
Refrigerators in addition to the College provided Refrigerators or Micro Fridges.
Rice Cookers *
Skillets *
Space heaters unless provided by Facilities Office in emergency situations
Toasters and Toaster Ovens *
Window Air-Conditioning units not approved by the College
Appliances with exposed heating elements (examples: toasters, toaster ovens, coffee makers
with hot plates) A general test of this rule is: if the element(s) that produce the heat to warm
the product are exposed and are hot to the touch, the appliance is prohibited. Exceptions:
Irons, Curling Irons
Candles
• Candles manufactured to produce flames are prohibited in residence facilities and apartments.
However, flameless battery operated imitation candles are permitted.
Decorations
• Hanging anything on or from a fire sprinkler heads, fire sprinkler pipes, or smoke detector.
• Hanging of anything from the ceiling
Decorative Materials
• Hang banners or other decorative materials that are not flame resistant to any wall, ceiling or
windows.***
Egress
• Failure to maintain a minimum 36” clearance in the path of egress
• Obstructing and/or locking exit doors
• Propping open fire and smoke doors with wedges and other objects
Explosives Of any kind including Fireworks
Extension Cords and Multiple Plug Adapters
• Extension cords and any devices that overload electrical receptacles (more than three
appliances per outlet or multiple plug/cube adapters). You need to use power strips with
circuit breakers that automatically shut off when overloaded. This is not an exhaustive list of
all the different cube/multiple plug adapters.
• Please be aware that power strips may not be “piggy-backed” or used as one plugged into
another.
• Any multipronged surge protector is prohibited, even if it has a reset button or a UL listing
• Anything including cube and multi-plug adaptors that cover the entire outlet is a greater risk
due to heat and overload
Fire Alarms
• Deliberately causing false fire alarms
• Failure to evacuate during a Fire Drill
Fire Equipment
• Breaking a sprinkler head
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• Covering or disabling smoke detectors or any other fire devices
• Removing smoke detectors or covers
• Tampering with or damaging fire exit lights and/or pull stations
• Tampering with, or damaging fire extinguisher(s) or sprinkler control valves
Flames and Open Flame Devices except in labs and other permitted areas or as otherwise approved in
the Hot Work Policy.
Flammable Liquids
• All flammable liquids including gasoline, thinners, chemicals, unless stored in an approved
non-flammable cabinet only in permitted areas. Flammable liquids are prohibited in On
Campus student housing facilities! Items powered by Flammable Liquids or other fossil fuels;
items such as mopeds, motorcycles, golf carts or similar vehicles
• Also see Sterno Fuel Use Policy
Fog Machines Any products including dry ice that produce mist, fog, smoke or simulated smoke
conditions.
Furniture
• Furniture that meets California Tech. Bulletin 133 is acceptable if approved by the College.
• Upholstered furniture, padded, cushioned or beanbag chairs not certified by documentation
from the manufacturer as flame retardant.
• Waterbeds
Hookahs & E-cigarettes - See Smoking
• The presence and/or use of Hookahs and e-cigarettes in any on campus student housing
facilities
Immersion Coils
Incendiary Devices
• Fireworks See Fireworks
• Sparklers
Incense
• Paraphernalia and similar items.
• Potpourri burners
Lighting
• Dimmers, Ceiling Fans, or any other devices that replace, add to, or interfere with any building
fixture.
• Halogen Lamps and Sun Lamps You may have lighting that operates on incandescent light
bulbs or fluorescent light bulbs.
• Holiday Lights and/or String/Rope Lights, including LED Lights. Battery Operated Lights are
permitted.
• Oil Lamps
Recalled products (click the item to view more information about the recall on the consumer product
website)
• Wwo models of the 5-Light Multicolored Floor Lamps, model numbers E230863 and GX6409
• Trinsoinc 15-, 20-, 22-, and 25-watt compact fluorescent light bulbs with the model numbers
TS-EN 15W/SP, TS-EN 20W/SP, TS-CFL 22WB or TS-EN 25W/SP printed on the base of the bulb.
• Legrand Wiremold Power Strips
• Schneider Electric APC Surge Protectors
Mischief
• Physical activities such as hockey, ball throwing/bouncing, skateboarding, frisbee, etc. that
take place near fire suppression and alarm systems
Parking
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• Blocking Fire Department Connections
• In any Designated Fire Zones
• Within 10 feet of a Fire Hydrant
Smoking see Hookahs & E-cigarettes
• indoors, outdoors, on patios, balconies or anywhere within 25 feet of any building
• including the presence and/or use of Hookahs and/or e-cigarettes in any on campus student
housing facilities or any campus buildings
Sterno
• Used for other than warming foods and in areas that is not protected by a fire sprinkler
system. Prohibited in Residence Halls and apartments: unless otherwise stated in the Sterno
Fuel Use Policy.
Swimming Pools and Hot Tubs
• Inside or outside of residence halls
Vegetation
• All live trees, wreaths, etc.
Weapons
• Knives, Rifles, Handguns, Paintball Guns
• Weapons of any kind even though they are presumed to be solely decorative or collectible.
• Weapons that are props used for stage productions in the Campus Theaters are permitted in
those theaters but not in other areas of the Campus.
* Unless in areas with approved and fire protected kitchens
**Indicates items that are prohibited in traditional style residence buildings (Bischoff, Laurel, Linden,
Mackin Overlook, and Pine). However, the apartment residences with full kitchens, such as those in the
College Park Apartments and the Village are permitted to have cooking appliances. All other items are
prohibited throughout the Campus unless otherwise indicated.
***Decorative materials that are flame resistant (must meet the flame propagation performance criteria of
NFPA 701) are permitted and must be documented and certified by the manufacturer in an approved
manner; and are limited to 10% of the aggregate area of walls and ceilings. Decorative materials/wall
coverings (photos, most posters, certificates, proclamations, etc.) that are 0.025 inch or less in thickness are
permitted. However, they should not completely cover the walls or ceilings or be located close to any heat
source. This practice will decrease the chance of a large fire caused by a covered wall and the coverings
coming into contact with any heat source such as lights, receptacles, and any other heat source.
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Local Attractions:
Ramapo Valley Reservation - The Ramapo Valley County Reservation is a 3000+acre county park located
in Mahwah, New Jersey in Bergen County, bordering Ringwood State Park to the north and the Ramapo
Mountain State Forest to the south. It is also known as the Ramapo Reservation.
Malls - With Ramapo being so close to a variety of highways, it is a quick drive to get to a variety of malls
such as Garden State Plaza and Palisades Mall. Both are within thirty minutes of the college campus. The
address for Garden State Plaza is 1 Garden State Plaza, Paramus, NJ 07652. The address for Palisades
Mall is 1000 Palisades Center Drive, West Nyack, NY 10994.
Mason Jar - The Mason Jar is a popular stop for many at Ramapo College. It offers a variety of food and
beverages. In addition, it is one of the many local restaurants that offer a discount to students of
Ramapo College. With its cheap prices and proximity to the Ramapo campus, this is a must go to for
anyone traveling past!
Groceries
A&P - 125 Franklin Turnpike Mahwah, NJ (201) 512-9100
Shoprite - Interstate Shopping Center, 2 Interstate Shop Center, Ramsey, NJ
07446 (201) 934-8989
Pathmark-10Triangle Plaza, Ramsey, NJ 7446 (201) 934-7710
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Important Telephone
Numbers
A-F
• Academic Affairs - (201) 6847529
• Admissions - (201) 684-7300
• Anisfield School of Business (201) 684-7378
• Athletics - (201) 684-7674
• Berrie Center - (201) 684-7202
• Bookstore - (201) 684-7800
• Bursar - (201) 684-7495
• Cahill Center - (201) 684-7444
• Center for Reading and Writing
- (201) 684-7557
• Center for Student Involvement
- (201) 684-7593
• Counseling Services - (201)
684-7522
• Dining Services - (201) 6847773
• Emergency Closings - (201)
236-2902
• Emergency Medical Services (201) 684-7873
• Emergency Snow Closing (201) 236-2902
• Facilities Building
Maintenance - (201) 684-7663
• Financial Aid - (201) 684-7549
Important Telephone
Numbers
H-Z
• Health Services - (201) 6847536
• ITS Help Desk - (201) 6847777
• J. Lee's - (201) 684-7796
• Library - (201) 684-7575
• Office of Student Conduct (201) 684-7869
• Public Safety - (201) 684-7432
____________________________________
Office of Residence Life
• Residence Life - Bischoff Hall (201) 684-7053
• Residence Life - College Park
Apartments - (201) 684-7061
• Residence Life - Laurel - (201)
684-7015
• Residence Life - Mackin Hall (201) 684-7043
• Residence Life - Overlook (201) 684-7074
• Residence Life - Pine Hall (201) 684-7213
• Residence Life - Village - (201)
684-7104
___________________________________
• Roadrunner Central - (201)
684-7933
• Study Abroad Office - (201)
684-7533
• Women's Center - (201) 6847468
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• Work-Study Program - (201)
684-7444