Choosing which W-2s to order and print using CheckMark Payroll
Order online at www.checkmark.com.
Blank Sheet Method
Preprinted Method
Printing on Blank Perforated Sheets or Plain Paper
It’s easy to print W-2s and W-3s using the Blank Sheet
Method. No need to collate employee copies or align your
printer. You will need the 2014 CheckMark Payroll update,
version 14.0.x to print 2014 W-2s.
Also order the 2015 Payroll Update online or mail/fax in the
order form. No need to wait. Install your 2015 Payroll Update
immediately and rest easy knowing you’re ready to start the
new year. Our Automatic Tax Table Updates (ATTU) will help
provide seamless transition from one year to another.
Installing the 2015 version will not effect any 2014
information.
How It Works:
The diagram on this page demonstrates the paper needed to
print all of your W-2s and W-3s using CheckMark Payroll and
a laser or inkjet printer.
4-Up Blank Sheets:
CheckMark Payroll will print all necessary W-2 copies for one
employee on one 4-Up Blank Perforated Sheet. No collating
is required and envelopes are included.
2-Up Blank Perforated Sheets:
Use to print W-2s for two different employees on one Blank
Perforated Sheet. Use this sheet to print the employer’s state
and local copies, when not submitting electronically.
Plain Paper:
Use plain paper to print W-2 Federal Copy-A and W-3
Transmittal Copies. Red-printed copies are not required for
these forms. Use white 20 lb. copier or printer paper.
Printing on Preprinted Forms
Laser Sets are preprinted, single sheets for laser or inkjet
printers. Envelopes are included. CheckMark Payroll prints
one W-2 for two different employees on each sheet.
When using the Preprinted Method, some alignment of print
fields may be required. The employee W-2 copies will need
to be separated and collated.
How Many Should You Order?
Place your order based on the number of employees. Be
sure to include employees who are inactive. When ordering
Preprinted W-2 sets, you’ll receive the W-2 forms,
compatible envelopes, and two(2) W-3s.
You’ll need 4-Part Sets if you process payroll in a state that
does not have withholding tax.
You’ll need 6-Part Sets if you process payroll in a state that
has a state withholding tax.
You’ll need 8-Part Sets if you process payroll in a state that
has both state and local withholding taxes.
Diagram
Two Two Methods for Printing W-2s & W-3s
Preprinted Method
All W-2 Employee Copies:
• Federal Tax Copy B
• File Copy C
• State Tax Copy 2
• Local Tax Copy 2
2010
How Many Should You Order?
Place your order based on the number of sheets. You’ll need
one 4-Up Employee Blank W-2 set for each employee. Be
sure to include employees who are inactive. 4-Up packs do
include envelopes.
2010
a Control number
IMPORTANT:
IRS Publication 1141, Dated 5/28/2014, Section 2.3, .05 states:
“Employee copies of Form W-2 (Copies B, C, and 2), including
those that are printed on a single sheet of paper, must be easily
separated. The best method of separation is to provide
perforations between the individual copies. Each copy should be
easily distinguished whatever method of separation is used.”
22222
1
3
Social security tips
13
14
Federal income tax withheld
Social security tax withheld
6
Medicare tax withheld
Allocated tips
Dependent care benefits
12a See instructions for box 12
Retirement
plan
Third-party
sick pay
12b
12c
Other
12d
f Employee’s address and ZIP code
Form
W-2
16
17
Wage & Tax
Statement
18
19
2010
Copy A For Social Security Administration — Send this
entire page with Form W-3 to the Social Security
Administration; photocopies are not acceptable.
20
For Privacy Act and Paperwork Reduction
Act Notice, see back of Copy D.
0000/1225
Do Not Cut, Fold, or Staple Forms on This Page
a Control number
22222
OMB No. 1545-0008
1
c Employer’s name, address, and ZIP code
3
number
Social security wages
5
Medicare wages and tips
7
Social security tips
9
Last name
11
13
2
Federal income tax withheld
4
Social security tax withheld
6
Medicare tax withheld
8
Allocated tips
Advance EIC payment
10
Nonqualified plans
12a See instructions for box 12
Statutory
employee
14
d Employee’s social security
Retirement
plan
Third-party
sick pay
Dependent care benefits
12b
12c
Other
12d
e Employee’s first name and
ZIP code
ID number
Not required if filing electronically.
Use Plain
Paper
For Official Use Only
Void
b Employer identification number
initial
• W-2 Federal Copy-A
Department of the Treasury—Internal Revenue Service
16
17
Wage & Tax
Statement
18
19
2010
Security Administration — Send this
20
Leave as one sheet.
Do not cut apart.
Department of the Treasury—Internal Revenue Service
For Privacy Act and Paperwork Reduction
Act Notice, see back of Copy D.
0000/1225
• W-2 State Tax Copy 1
• W-2 Local Tax Copy 1
• W-2 Employer File Copy D
2010
Red-printing is
not required
2-Up Blank
Perforated
Sheets
2010
a
Control number
b
Kind
of
Payer
33333
941
Military
CT-1
Hshld.
emp.
c
Total number of Forms W-2
e
Employer identification number
d
For Official Use Only
OMB No. 1545-0008
943
Medicare
govt. emp.
1
Third-party
sick pay
Establishment number
g
Employer’s address and ZIP code
h
Other EIN used this year
15
State
Employer’s state ID number
2
Federal income tax withheld
3
Social security wages
5
Medicare wages and tips
7
Social security tips
9
Advance EIC payments
10
Dependent care benefits
Nonqualified plans
12
4
Social security tax withheld
6
Medicare tax withheld
Deferred compensation
8
For third-party sick pay use only
14
Income tax withheld by payer of third-party sick pay
16
State wages, tips, etc.
17
State income tax
18
Local wages, tips, etc.
19
Local income tax
Contact person
Telephone number
Email address
Fax number
Use Plain
Paper
Allocated tips
13
For Official Use Only
0000/1225
Under penalties of perjury, I declare that I have examined this return and accompanying documents, and, to the best of my knowledge and belief,
they are true, correct, and complete.
2010
W-3 Transmittal of Wage and Tax Statements
323 W Drake Rd, Ste 100
Fort Collins, CO 80526
Sales: 800.444.9922 Fax: 970.225.0611
www.checkmark.com
2
10
Nonqualified plans
Statutory
employee
4
8
Advance EIC payment
11
11
CheckMark
Medicare wages and tips
7
9
Last name
f Employer’s name
TM
Social security wages
5
d Employee’s social security number
Employer’s state ID number
One employee
per sheet
OMB No. 1545-0008
c Employer’s name, address, and ZIP code
e Employee’s first name and initial
4-Up Blank
Perforated
Sheets
For Official Use Only
Void
b Employer identification number
15 State
The 2-Up Blank Laser Sheets are sold separately and are
shipped without envelopes. CheckMark Payroll software
prints a 2-Up W-2 for two different employees on each sheet.
Order accordingly.
Plain Paper Method
Send this Entire page with the Entire Copy A page of Form(s) W-2 to the Social Security Administration.
Photocopies Are not acceptable.
Do not send any payment_ cash, checks, money orders, etc. – with Forms W-2 and W-3.
Reminder
• W-3 Transmittal Copy
Where to File
Separate instructions. See the 2005 Instructions for Forms
W-2 and W-3 for information on completing this form.
Purpose of Form
Social Security Administration
Data Operations Center
Wilkes-Barre, PA 18769-0001
Use this form to transmit Copy A of Form(s) W-2, list
Got to this form transmit Copy A of Form(s) W-2, Wage and
This Use this form to transmit Copy A of Form(s) W-2, wage
Form this IRS sheet this form to transmit Copy A of Form(s)
Use this form to transmit Copy A of Form(s) W-2, Wage
Send this form to transmit Copy A of Form(s) W-2 form
When to File
Use this form to transmit Copy A of Form(s) W-2, list
Got to this form transmit
Use this form to transmit Copy A of Form(s) W-2, Wage and Department
Red-printing is
not required
Nothing in this flyer constitutes tax or legal advice.