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FORCE
PROCEDURES
DEPLOYMENT OF EVIDENCE GATHERING
TEAMS AND FORWARD INTELLIGENCE
TEAMS IN PUBLIC ORDER SITUATIONS
Procedure Reference Number:
2011.09
Procedure Authors:
Darren Mundey
Procedure Review Date:
March 2014
At the time of ratifying this procedure, the author is satisfied that this document
complied with relevant legislation and Force requirements.
Sign and date
……………………………………
(Author(s))
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Procedure Index
ELECTRONIC NAVIGATION: - move the cursor over the page number in the index or blue
underlined text until a hand appears. Click the left mouse button once and it will jump to the
specified part of the document.
1.
Responsibilities………………………………………………………………3
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
1.10
2.
Gold Commander…….…………………………………………………………………...3
Silver Commander Advanced Public Order Commander……………….........……..3
Bronze Commander (Initial Public Order Commanders’)……………………………. 3
Pre-planned Events Commander………..…………………………………………….. 4
Police Support Unit Commanders…….…………………………………………………5
Force Incident Manager………..…………………………………………………………6
Vector (Puplic Order) Inspector……………..………………………………………….. 6
Area Operations Chief Inspector/Vector Chief Inspector……..………………………6
Tactical Advisors…………………………………………………………………………..7
Evidence Gathering Teams ……...……………………………………………..............7
Guidance…………………………………………………………………….. 8
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
2.9.
Background……………………………………………………………………………….. 8
Human Rights Act .............……………………………………………………………... 9
Application of this document……………………………………………………………..9
General requirements of this document…………………………….………….…… 11
Authorisation…………………………………………………………………………… 12
Deployment………………………………...……………………………………………. 13
Provision of information…………………….………………………………………….. 14
Handling of material…………………..………………………………………………… 15
Release to media……………………………………………………………………… 19
3.
Procedure Aim……………………………………………………………...19
4.
Appeals……………………………………………………………………...20
5.
Review……………………………………………………………………….20
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1.
Responsibilities
1.1
GOLD COMMANDER
1.1.1
The Assistant Chief Constable Operations or Duty ACPO officer will act as Gold
Commander in the event of any significant policing operation. Initially, the Gold
Commander will be located in the Headquarters Resource Deployment Centre and
consideration will be given to activating the Gold Control Suite at Headquarters (2nd
floor).
1.1.2
From June 2008 national guidance states that all Gold Commanders must have
completed an Advanced Public Order Commanders’ Gold course. It has been
agreed by Cheshire ACPO that as opposed to completing the Gold course Cheshire
Gold will work with the senior Advanced Public Order Commanders’ Silver as
required.
1.2
SILVER COMMANDER (ADVANCED PUBLIC ORDER COMMANDERS’)
1.2.1
The Silver Commander will be an appropriately trained officer of the rank of Chief
Superintendent, Superintendent or Chief Inspector and will be located in the Silver
Command Suite. This individual must be supported by a Public Order Tactical
Advisor (See paragraph 1.9).
1.2.2
Since August 2008, all Public Order Silver Commanders must have completed an
Advanced Public Order Commanders’ Silver course. This training is provided by the
National Policing Improvement Agency and a list of qualified Advanced Public Order
Commanders’ can be found on the Lotus Notes ‘Callout’ database. Generally, the
Constabulary will maintain 6-8 qualified Advanced Public Order Commanders’.
1.3
BRONZE COMMANDER (INITIAL PUBLIC ORDER COMMANDERS’)
1.3.1
The Bronze Commander will be appropriately trained and will operate as ground
commander at the incident RV point or ground command point. The Bronze
Commander can command a maximum of 3 Police Support Unit’s and may be
supported by the Forward Command Vehicle. They must be supported by a tactical
advisor and should consider the use of a staff officer/loggist.
1.3.2
A list of trained Bronze Commanders is available via the Force Incident Manager.
1.3.3
Since August 2008, all Public Order Bronze Commanders must have completed an
Initial Public Order Commanders’ course. This training is provided by National
Policing Improvement Agency-approved centres throughout the country and a list of
qualified Initial Public Order Commanders’ can be found on the Lotus Notes ‘Callout’
database. Generally, the Constabulary will maintain 8-10 qualified Initial Public
Order Commanders’.
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1.4
PRE-PLANNED EVENTS COMMANDER
1.4.1
In October 2008, guidance regarding the command of pre-planned events was
received from the ACPO lead for Public Order Policing1. In the interests of clarity
and consistency, this advice is reproduced below.
1.4.2
The ACPO Manual of Guidance on Keeping the Peace 2007 relates to the
management of all events and incidents ranging from routine operational policing
through to large scale disorder. The definition of what constitutes public order
policing is quite clear and is not restricted to combating public disorder; it includes
the policing of lawful public events such as sporting events and concerts.
1.4.3
The current Major Sporting Events course does not in itself provide the appropriate
level of command awareness and training to enable officers to undertake the role of
Commander; rather it builds upon the skills of an officer accredited to Initial Public
Order Commander status.
1.4.4
The function of Command is carried out by those who have been given legitimate
authority over others by virtue of their role. Commanders must be fully aware of their
responsibilities and capable of appropriate decision making. Before an officer
undertakes a command role they should be sufficiently trained and competent for
that specific role and, where necessary, be adequately experienced.
1.4.5
In conclusion, the guidance highlighted in ‘Keeping the Peace’, reinforced by the
Command and Control doctrine being developed for the Service, makes it quite clear
that Commanders must be appropriately trained and accredited to carry out the role
and responsibilities demanded of them when commanding an event where there is a
risk to public safety. I would advocate this as best practice. I would also add that
where any policing operation utilises Police Support Unit trained officers, or other
associated specialist officers, deployed as part of a tactical plan and working to an
agreed strategy in accordance with ‘Keeping the Peace’, then such an operation
should be commanded by trained and accredited Advanced Public Order
Commanders’ and/or Initial Public Order Commanders’; or the threat and risk
assessment carried out for such an operation dictates that such Commanders
should be used.
1.4.6
The course referred to in the guidance will become available in 2009 and all qualified
Initial Public Order Commanders’ will eventually complete this course. In the interim
period, event planners preparing for events which fall into the above definition
should use Advanced Public Order Commanders’ and Initial Public Order
Commanders’ who must clearly document their rationale as to the policing of such
events especially where the decisions advocate policing the event outside the
Advanced Public Order Commanders’/Initial Public Order Commanders’ and
associated command structures.
1
Letter posted on ACPO Intranet and circulated to all Forces on 15 th October 2008
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1.5
POLICE SUPPORT UNIT COMMANDERS
1.5.1
The Police Support Unit Commander will be appropriately trained and may act as an
Operational Commander in smaller scale operations (subject to Advanced Public
Order Commanders’/Initial Public Order Commanders’ approval) and should in
general circumstances command one complete Police Support Unit. A list of trained
Police Support Unit Commanders can be found on the Lotus Notes ‘Callout’
database.
1.5.2
All Inspectors are eligible to be trained as Police Support Unit Commanders. There
is no upper age limit above which Inspectors are allowed to ‘opt out’ of training and
consultation with the Police Federation has confirmed that officers can be instructed
to attend Police Support Unit training. However, as with other operational roles,
officers who have a medical reason why they cannot complete the training will not be
required to.
1.5.3
Generally, all Targeted Patrol Team Inspectors (Duty Officers) should be trained, as
they are likely to provide the first response to any spontaneous incident.
1.5.4
Neighbourhood Policing Unit Inspectors can be trained, at the discretion of the Area
Command Team. However, those Neighbourhood Policing Unit Inspectors whose
Neighbourhood Policing Units include sites which are regularly the focus of public
order/policing events operations, for example football and rugby grounds, town
centres, race courses and major music concerts/festivals, must be trained in order
that they can take part in the management of those operations.
1.5.5
Overall, each Area will ensure that it maintains a minimum of 6 trained Police
Support Unit commanders, in order to ensure that it has sufficient resilience to
manage its own and Force operations.
1.5.6
Headquarters departments have a similar requirement to support Force needs in this
area. The list below shows the responsibilities of specific uniform departments
relating to the provision of Police Support Unit commanders. Inspectors from
departments not listed can be trained at the discretion of their management team:
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Vector – 3 Inspectors;
Custody – 1 Inspector;
Force Operations (excluding Vector and Custody) – 2 Inspectors; and
Performance Improvement/Projects – 2 Inspectors.
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1.6
FORCE INCIDENT MANAGER
1.6.1
The Force Incident Manager is responsible for the co-ordination of resources in
respect of spontaneous deployments as detailed in the Force Mobilisation Plan. The
Force Incident Manager is also in possession of relevant contact numbers for
Commanders and specialist skilled officers.
1.7
VECTOR (PUBLIC ORDER) INSPECTOR
1.7.1
The Vector (PUBLIC ORDER) Inspector is responsible for ensuring that sufficient
training courses are provided to allow the Force to maintain sufficient Advanced
Public Order Commanders’/Initial Public Order Commanders’ commanders and ten
Police Support Units, together with appropriate numbers of specialist officers
personal protective equipment and vehicles to support those units.
1.7.2
They are also responsible for the professional development of Police Support Unit
instructors and tactical advisors by ensuring that sufficient are available to cover all
training and operational requirements.
1.7.3
This individual will co-ordinate resources in respect of pre-planned operations. In
his/her absence this role will be facilitated by the Chief Inspector Vector and the
Public Order Tactical Advisors.
1.7.4
They will regularly evaluate the distribution of Police Support Unit officers in each
Area and will liaise with the relevant Police Support Unit co-ordinator to ensure that
appropriate numbers are maintained.
1.7.5
Additionally they will be responsible for ensuring that the distribution of the specialist
skills of Evidence Gatherer and Operational Support Medic ensures maximum
flexibility and availability of officers for operational duties.
1.8
AREA OPERATIONS CHIEF INSPECTOR / VECTOR CHIEF INSPECTOR
1.8.1
The Operations Chief Inspector in each Area is responsible for ensuring that their
Area maintains the ability to provide a minimum of two complete Police Support
Units (approximately 60 officers). They act as Area Co-ordinator in respect of public
order training and operations.
1.8.2
The Vector Chief Inspector will be responsible for ensuring that all Vector Tactical
Support Group staff are trained to Level 1 (Advanced) standard and for monitoring
the number of staff in other Headquarters departments who are trained to mutual aid
(Level 2) standard.
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1.8.3
Additionally, these individuals are responsible for reviewing requests from trained
officers to withdraw from Police Support Unit duties and for ensuring that equipment
issued to officers whose requests are accepted is returned to the Vector Tactical
Training Unit for re-issue or disposal as appropriate.
1.9
TACTICAL ADVISORS
1.9.1
Public Order Tactical Advisors are nationally trained to provide tactical advice to
commanders at all levels in respect of public order and Evidence Gathering Team
tactics. A list of trained officers is available via the Force Incident Manager. The
officers provide 24 hours a day cover on an on call rota basis.
1.9.2
The Tactical Advisors may provide logistical support to the Force Incident Manager
in relation to spontaneous mobilisation and / or logistical support at the forward
command / rendezvous point. A list containing the details of other officers / staff able
to facilitate these tasks is with the Force Incident Manager.
1.10
EVIDENCE GATHERING TEAMS
1.10.1 Police Support Unit Officers trained and authorised to the national standard in
evidence gathering techniques are available in each Area to provide Evidence
Gathering Team support in relation to both spontaneous and pre-planned
operations. The camera equipment is held centrally and is issued to Evidence
Gathering Team officers on request. Each Area should maintain 6 qualified
Evidence Gathering Team officers.
1.10.2 Additionally, each Vector Operations team has trained Evidence Gathering Team
officers and are equipped with camera equipment. These staff can be utilised for
spontaneous incidents throughout the Constabulary.
1.10.3 All currently qualified Evidence Gathering Team officers are listed on the Lotus
Notes Callout database. Evidence Gathering Team officers must hold a valid Police
Support Unit Authority in addition to their evidence gathering qualification, which
requires annual refresher training.
.
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2
Guidance
2.1
BACKGROUND
2.1.1
Overt Filming by Evidence Gathering Teams is an effective police tactic used for the
prevention and detection of crime, the maintenance of public order and the gathering
of intelligence in support of such policing aims.
2.1.2
Overt filming includes the deployment of staff utilising equipment for the purpose of
capturing both still and video images. It should not be confused with surveillance or
covert photography.
2.1.3
Overt filming does not involve the use of public space fixed CCTV systems, where
those systems are placed and maintained by bodies other than the Police.
2.1.4
Overt filming has the potential to make a significant contribution to policing
purposes, and serves to reassure the public that police are engaged in dealing with
local policing issues.
2.1.5
The deployment of Forward Intelligence Teams assists in the identification of those
involved in creating or planning disorder, thereby removing their anonymity and
reducing the potential for disorder to occur. Whilst not an exhaustive list, roles
associated with the deployment of Forward Intelligence Teams are:
 The collection of intelligence and information that allows for informed
decisions to be made regarding the policing of the event in question
 The identification of community leaders and those in a position to assist through
mediation
 The identification of areas of potential tension, such as prominent locations
where local communities may be adversely affected by the policed event itself
 The identification of routes and means of transport in use by those attending the
policed event
 The identification, cultivation and handling of informants in accordance with RIPA
 The utilisation of police powers to conduct searches
 Locating potential caches of items for use in disorder
2.1.6
The Constabulary is fundamentally committed to making the most effective use of
such equipment in accordance with the following legitimate aims;
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In the interests of national security
In the interests of public safety
The prevention of crime and disorder
The protection of health or morals, and
The protection of the rights and freedoms of others.
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2.2
HUMAN RIGHTS ACT 1998
2.2.1
Article 8 of the European Convention on Human Rights confers a right to private and
family life. It is a qualified and not absolute right. Overt filming does not breach the
Article 8 Right providing it is carried out in pursuance of a recognised and
documented policing purpose.
2.2.2
In Wood v Commissioner of Police of the Metropolis 2009 The England and
Wales Court of Appeal Civ 414 the Court made it clear that a common law right
exists to take and retain photographs. It must be remembered that any 'intrusion'
(including the taking and retention of photographs) must be for a clearly defined
policing purpose(s) and be necessary and proportionate to the circumstances.
2.3
APPLICATION OF THIS DOCUMENT
2.3.1
Officers and staff in the following roles:
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2.3.2
Evidence gathering teams
Forward Intelligence Teams
Advanced and intermediate Public Order commanders
Public order bronze
Media liaison/media bronze
Risk assessments and health and safety considerations
2.3.2.1 The following generic risk assessments are relevant to the use of overt video and
photographic stills and can be found on the Health and Safety Database:
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Generic Risk Assessment 1 – Officers on Patrol.
Generic Risk Assessment 2 – Mobile patrol marked vehicles.
Generic Risk Assessment 4 – CID Duties
Generic Risk Assessment 8 – Public Order
Generic Risk Assessment 10 – Searching Duties.
Generic Risk Assessment 13 – Workplace activities
Generic Risk Assessment 15 – Special Events.
Generic Risk Assessment 17 - Officer Safety Training.
2.3.3
Criteria – Evidence Gathering Teams
2.3.4
In order to ensure awareness of public order tactics, and promote personal safety,
all officers engaged in Evidence Gathering Teams, MUST be Police Support Unit
trained.
2.3.5
Officers selected for Evidence Gathering Teams are volunteers, who express an
interest via each divisional Police Support Unit Liaison Officer.
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2.3.6
Use of Evidence Gathering Teams
2.3.7
In all of the above situations the video and photographic equipment can represent
best evidence of the officer’s behavior in any criminal proceedings, complaint
investigation or civil action.
2.3.8
Evidence Gathering Trained officers should not however be used to record images
of a forensic nature from crime scenes, unless specifically requested by a Crime
Scene Manager. In this instance the Crime Scene Manager will request the
attendance of an Evidence Gathering Team via the Force Incident manager and
complete the F201125 detailing what is required.
2.3.9
Legal Issues
2.3.10 The overt use of a video and photographic stills in a public place within the activities
listed at paragraph 2.5.9 outside the scope of requirements for covert surveillance
within the provisions of Part 2 of the Regulation of Investigatory Powers Act 2000.
2.3.11 Training of Officers
2.3.12 Evidence gatherers will be trained in the use of equipment by the Vector Tactical
Training Unit. On successfully completing an initial Evidence Gathering Team
course, officers will be granted an authority for a period of 12 months. The officer will
complete a two day camera competency course, followed by a further five days of
public order evidence gathering training. Subsequent re-qualification will be via
refresher courses, of two days every 12 months. Both courses will run consecutively
but are individual courses in their own right. They follow the model given in the
National Policing Improvement Agency learning descriptor for intelligence and
evidence gathering in public order Mod1 camera competency in public order and
Mod2 evidence gathering in public order.
2.3.13 Divisional Distribution
2.3.14 In order to provide sufficient officers to allow effective deployment on a Force-wide
scale, a minimum of 6 officers will be trained and equipped in each division,
divisional commanders may however exceed that number to accommodate local
needs.
2.3.15 In circumstances where trained officers are moved to a division with an existing
quota of 4 officers, the additional trained officers will retain their Evidence Gathering
Team status by maintaining relevant refresher training.
2.3.16 Individual roles and responsibilities
2.3.17 Divisional Commanders are responsible for ensuring that there are a minimum of 6-8
trained officers in each division.
2.3.18 Police Support Unit Liaison Officers are responsible for managing the divisional
requirement of Evidence Gathering Team trained officers.
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2.3.19 The Vector Tactical Training Unit is responsible for training Evidence Gathering
Team officers to a suitable standard and informing/ updating the Force Incident
Manager with an up to date list of trained officers via the force call out database
2.3.20 The Vector Tactical Training Unit Sergeant will ensure that his team maintain
Evidence Gathering Team Tactical Advisors and ensure quality checking of
Evidence Gathering Team procedures.
2.3.21 The Vector Tactical Training Unit is responsible for ensuring that: All equipment is
maintained in a clean and operational condition, suitable for immediate use. That all
batteries are charged. That a weekly check of all equipment is completed and
recorded. That sufficient stocks of videotapes, films and other consumables are
maintained and available for immediate use of equipment.
2.3.22 The Evidence Gathering Team officers are responsible for ensuring that records of
usage of equipment are completed, via correct use of operational logs. That any
deficiencies in the equipment are reported to the Vector Tactical Training Unit and
that replacements / repairs are facilitated.
2.3.23 The Central Tape Library Supervisor is responsible for compliance with tape copying
protocols and audio process.
2.3.24 The Forensic Imaging Supervisor is responsible for maintaining the integrity of
photographic processes.
2.4
GENERAL REQUIREMENTS OF THIS DOCUMENT
2.4.1
The force wherein a deployment is made shall be the ‘owning’ force in relation to
material gathered.
2.4.2
The data controller for the material shall be the relevant Chief Officer from the force
wherein the deployment is made.
2.4.3
In the case of deployment in support of a policing operation controlled by the British
Transport Police, British Transport Police shall become the owning force regardless
of the location in which the material was gathered.
2.4.4
Staff deployed as evidence gathering teams will be trained by trainers who have
completed the National Policing Improvement Agency National Camera Competency
course and Information and Intelligence Gathering in Public Order course Modules 1
and 2 and are Common Minimum standard Trained.
2.4.5
An Evidence Gathering Team will consist of two individuals - a camera operator and
a spotter / minder.
2.4.6
Evidence Gathering Teams will only deploy to gather evidence and information
through video/photographic or commentary; they will not be deployed to carry out
roles associated with Forward Intelligence Teams.
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2.4.7
Staff deployed as Forward Intelligence Teams will be trained and assessed as
competent in Module 3 (Information and Intelligence Gathering in Public Order) by a
National Policing Improvement Agency accredited training provider.
2.4.8
A Forward Intelligence Team will not use evidence gathering equipment
(photographic or video) – however an Evidence Gathering Team may be deployed
alongside a Forward Intelligence Team to provide evidence gathering capability.
2.5
AUTHORISATION
2.5.1
Where consideration is given to the deployment of Forward Intelligence Teams or
Evidence Gathering Teams, the deployment must be made for a policing purpose. A
record will be made of the decision to deploy, and the policing purpose that the
deployment relates to.
2.5.2
A policing purpose is:
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The Protection of life and property;
The Preservation of order;
The Preventing of the commission of offences;
Bringing offenders to justice; and
Any duty or responsibility arising from common or statute law.
2.5.3
Authorising officers will record the reasons why it is necessary to deploy Evidence
Gathering Teams or Forward Intelligence Teams and detail in what way deployment
is proportional to the threat posed to the public by the individual or group subject of
the activity.
2.5.4
Authorising officers will take reasonable steps to ensure that the general public and
those made subject to filming are made aware of the filming and the policing
purpose(s) being pursued. Authorising officers will consider the use of local media,
deployment of signs and the mode of dress of staff deployed. Decisions made will be
documented.
2.5.5
Authorising officers are to be mindful that deployment of both Forward Intelligence
Teams and Evidence Gathering Teams has the potential to contribute to an increase
in community tensions. Authorising officers will ensure that liaison takes place with
local community leaders, key individuals and persons of influence in order to detail
the reasons for the deployment, and to provide reassurance.
2.5.6
Unless it is inappropriate or impossible to do so, where filming is to take place in
close proximity to schools, places of religious worship or sensitive locations such as
health service providers or secure establishments, authorising officers are to ensure
that liaison takes place with staff at those venues prior to deployment.
2.5.7
Authorising officers are to ensure that staff deployed are trained for the role and
aware of this document. Authorising officers will also ensure that the staff are briefed
regarding any sensitivity that may be present at the location in which filming is to
take place, or for those who are to be subject to the filming or those who may be in
the area legitimately.
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2.5.8
Given the potential sensitivity and importance of the material that can be gathered
both for evidential and intelligence purposes, authorising officers will ensure that
staff deployed are adequately supported to ensure both their safety and the safety of
the material collected.
2.5.9
Authority – Overt use of video & photographic equipment (outside RIPA)
2.5.9.1 The need for an authority for the overt use of video and photographic equipment in a
public place is in accordance with ACPO guidance, but outside the legislative scope
of RIPA.
2.5.9.2 The overt operational use of video and/or photographic stills in a public place should
be authorised by an officer of the rank of Inspector or above, on the Form 201125.
Note – in circumstances which may involve covert or directed surveillance the
requirement for an authority under RIPA will supersede the requirement for authority
within this policy.
2.5.9.3 The Form 201125 will be afforded a divisional reference number and retained in
division for a period of 7 years.
2.5.9.4 In circumstances where the scope of the operation moves from one division to
another, e.g. hunts, only one form will be completed and retained in the division
coordinating the operation.
2.5.9.5 The Form 201125 will document the justification and legitimate aims of using the
equipment.
2.5.9.6 The Form 201125 must be completed on each occasion that authority is required or
requested.
2.5.9.7 The Authority will cover the length of each specific operation.
2.5.9.8 In the circumstances involving the need to use the equipment during spontaneous
incidents, the authority may be granted orally by an Inspector or above and a Form
201125 completed retrospectively.
2.5.9.9 Decision Making Factors
2.5.9.10The decision to use video and photographic stills equipment must be considered as
a necessary and proportionate response to the scale and nature of the event or
problem faced and is the least intrusive and damaging option in seeking to achieve
the legitimate aims
2.6
DEPLOYMENT
2.6.1
Reasonable steps will be taken to ensure that the general public and those made
subject to the filming are made aware of the filming and the policing purpose(s)
being pursued. For this reason, personnel deployed will ensure filming is carried out
in a highly visible and overt manner through the use of appropriate uniform, signage
and where appropriate broadcast of the fact in the local media.
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2.6.2
Only staff trained as Evidence Gathering Team or Forward Intelligence Team will be
deployed for this purpose. Staff will only deploy once briefed regarding the nature
and purpose of the deployment, information they may have to provide regarding their
deployment (see section 8, post) and any particular sensitivities that exist either as a
result of the location they are to deploy to, the subjects deployed against or those
persons who may be legitimately in the area subject to the deployment.
2.6.3
Staff will deploy using equipment that they are familiar with. This may be equipment
from their own force and not that of the force within which they are deployed.
2.6.4
Staff will wear uniform as specified by the authorising officer, and will ensure that
signage is placed in accordance with the authority given.
2.6.4.1 Mobilisation
2.6.4.2 The Force Incident Manager will hold an up to date list of trained Evidence
Gathering Teams. Available Via the call out database on lotus notes. This database
will be maintain by the vector tactical training unit
2.6.4.3 Evidence Gathering Teams may be used for local operations at the discretion of
each divisional commander.
2.6.4.4 In circumstances of a spontaneous incident, the Locum Superintendent will consider
the use of Evidence Gathering Teams, who will be mobilised by the Force Incident
Manager. On duty officers should be used in the first instance.
2.6.4.5 Evidence Gathering Teams may be utilised in support of Police Support Unit
deployments, although Evidence Gathering Teams are not mandatory for mutual aid.
2.6.4.6 Evidence Gathering Teams should be deployed in pairs, one officer will operate the
equipment as photographer, whilst the second officer will act as a ‘minder’ and
commentary officer. Both officers within a team should be Evidence Gathering Team
trained.
2.7
PROVISION OF INFORMATION
2.7.1
It is a requirement of the first Data Protection Act 1998 Principle (fair processing)
that the following information is, so far as reasonably practicable, given or made
available to individuals at the time their image is captured:
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Identity of the data controller (The relevant officer from the force within which the
deployment is made)
The policing purposes for which images are captured ('processed');
Any further information which is necessary, having regard to the specific
circumstances in which the data (photographs or images) are to be processed, to
enable processing in respect of the data subject to be transparent and fair.
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2.7.2
Reasonable steps must always be taken to provide information as to the purpose of
the filming. Where signs have been displayed, or a local media campaign has taken
place, this may be sufficient where the filming is of a general nature (e.g. outside a
pub or in a shopping precinct). Where, however, the filming is focused on an
individual or group of individuals, it will be necessary to provide the individual(s)
concerned with the information personally. This information may be provided
verbally and/or by way of written notice. Appendix A to this document has been
designed for this purpose. It is recognised that the nature of the policed event itself
may preclude the use of written notices, however where practicable written notices
should be available to ensure that the best quality of information concerning the
police deployment is being provided to those attending the policed event.
2.7.2.1 Disclosure
2.7.2.2 The fact that video or photographic equipment has been used in the course of an
investigation or offence must be disclosed within the prosecution file as per Crown
Prosecution Service guidelines. The right to a fair trail may be affected if this does
not occur. Any decision not to disclose certain images should be taken, only in
consultation with the Crown Prosecution Service.
2.7.2.3 Data Protection
2.7.2.4 The storage of images and data must be in accordance with the Force storage and
weeding of data protocols. Any requests for subject access to personal data should
be forwarded to the Force Data Protection officer.
2.8
HANDLING OF MATERIAL
2.8.1
The Data Protection Act 1998 regulates the processing of 'personal data' or
'sensitive personal data' whether processed on computer, CCTV, video camera or
any other media. Accordingly a recorded image that is aimed at identifying a
particular person or designed to gather intelligence about their activities amounts to
'personal data' and is subject to the requirements of the Data Protection Act 1998.
2.8.2
Due to the variation of equipment used across forces to carry out overt filming it is
not possible for this document to provide specific procedures for the review,
retention, storage and disposal of footage. Accordingly, material will be handled in
such a way that it complies with the policy of the force wherein the deployment is
made (the owning force). The data controller for the force wherein the material is
gathered shall be the data controller for the data gathered, regardless of the
originating force for the personnel engaged as Forward Intelligence Teams or
Evidence Gathering Teams. In the case of deployments made on behalf of British
Transport Police, British Transport Police shall become the owning force.
2.8.3
Where, due to technical requirements, material is first downloaded or recovered by a
force other than that wherein the deployment was made (the owning force) that force
shall handle the material in accordance with the policies in place within the owning
force. No separate release or disposal of the material will be made without first
checking with the owning force.
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2.8.3.1 Image Capture
2.8.3.2 Where appropriate, authority must be obtained for the imagery to be captured in
accordance with RIPA 2000. Any equipment used will be fully checked for its’
functionality prior to any activity. The operator will be fully competent to handle the
equipment. Whatever equipment is used, the aim should be to produce the best
quality evidence possible.
2.8.3.3 The equipment must produce a product that is compatible with the technical facilities
used and planned for use within Cheshire Police. All purchases of digital equipment
therefore need to be approved by the Vector Tactical Training Unit Evidence
Gathering Trainer. All applications should be made using a form which can be
obtained from the Photographic Department.
2.8.3.4 Storage & Maintenance of Equipment
2.8.3.5 Evidence gathering equipment will be retained by the Vector Tactical Training Unit.
24hr county cover will be supplied by Vector Units Tactical Support Group officers
2.8.3.6 Vector Tactical Training Unit will responsible for the provision of secure storage for
Evidence Gathering Team equipment. The store needs to be heated to normal office
temperatures and not subject to high levels of humidity. There must also be the
facility of an electricity socket to re-charge the equipment.
2.8.3.7 Divisional Evidence Gathering Team officers are able to collect and use kit from the
Vector Tactical Training Unit when ever required. Collection and drop must be within
normal working hours but does not need to immediately before a pre planned
operation or event. Should a spontaneous incident occur refer to point 2.3.20.
2.8.3.8 A full list of Evidence Gathering Team equipment is provided at Appendix A.
2.8.3.9 Handling of Evidence – Videos and Audio Commentary recordings
2.8.3.10 All new video tapes (video) and CD ROMs’ (Audio) for evidential purposes will be
provided by HQ Supplies. All blank media will be kept secure.
2.8.3.11 When used, the tapes will be booked into the Central Tape Library database, and
will contain the following information: The reference i.e. EGT/CEP/140909/DRM/1 –
this relates to the first Evidence Gathering Team tape used in Chester & Ellesmere
Port Division on 14th September 2009, by DRM (officers initials) and the sequential
number of the exhibit produced. The Tape Library reference must then be added to
the master and if applicable the working copy seal. Note - for major operations the
operation name can replace the divisional reference. The time and date of the
removal of the tape, the signature of who issued to etc. The time and date of the
tapes return, by who etc.
2.8.3.12 Officers issued with tapes will ensure that they endorse the respective log.
2.8.3.13 After a tape has been used to make a recording for operational purposes the officer
who has made the recording will complete the master seal.
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2.8.3.14 All tapes which contains, or may contain, evidence of an offence will be sealed by
the officer making the tape with the RED master seal and placed in a video
envelope, together with the continuity form, which will be endorsed with the
reference number and relevant information. The bag will be sealed, placed in the
transit box and forwarded to the Central Tape Library. A pro-forma statement and
deployment form will also be forwarded to the Central Tape Library. The deployment
should be recorded in the Evidence Gathering Team officers’ deployment handbook
and signed by their supervision.
2.8.3.15 Any tape or CD ROM that contains no evidence will be sealed by the officer using a
BLACK and WHITE seal and the continuity form endorsed accordingly, with the
phrase *NON-EVIDENTIAL* This information should also be entered into the
occurrence field on the Central Tape Library database when the exhibit is first
added. Such tapes or CD ROMs will be stored by the Central Tape Library but not
copied, and then deleted after 31 days. The deployment should be recorded in the
Evidence Gathering Team officers’ deployment handbook and signed by their
supervision. If any tape or CD ROM has been used and ANY offences have been
disclosed whether directly captured or not it MUST NOT be deleted and the
procedure at 2.8.3.14 must be followed.
2.8.3.16 The Central Tape Library staff will open the master seal and copy the original tape.
On conclusion, the original tape will be re-sealed. Master (original) tapes will be
stored for a period in line with MOPI policy.
2.8.3.17 The Central Tape Library operator will produce one first generation copy and the
required amount of working copies. The first generation copy, from which all further
copies will be made, will be retained at the Central Tape Library.
8.3.18 The working copies will be forwarded to the appropriate file preparation team,
together with the deployment sheets and continuity statement.
2.8.3.19 All working copies will be made in the most appropriate technological format
i.e. CD ROM, VHS etc
2.8.3.20 Working copies will have a label attached to them noting the following; the number of
the tape being copied, followed by a letter denoting how many times the tape has
been copied e.g. EGT/140901/CEP/DRM/1a The time and date that the copy was
made. The person making the copy.
2.8.3.21 A record should be made on the prosecution file as to who has viewed the working
copy etc. Weeding and destruction protocols will be as per the Central Tape Library
retention and destruction procedures.
2.8.3.22 Stills Photography
2.8.3.23 All media storage cards (compact flash) shall be retained by the Vector Tactical
Training Unit and located with the Evidence Gathering Team kits.
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2.8.3.24 Once digital imagery has been captured by police, images shall not be deleted or
recorded over until such time that a master and working copy have been created.
The creation and handling of both is set out in the procedural flowchart in
Appendix A.
2.8.3.25 Legal authority states that a ‘bit for bit’ copy of the original digital files serve as an
identical exhibit.
2.8.3.26 Images may be presented from a number of media. This includes non–reusable
removable, reusable removable, removable tape and non- removable media.
2.8.3.27 Images shall be copied from the initial storage medium in the original format onto a
‘worm’ medium (write once, read many), so the data can not be overwritten or
altered. This process will be carried out as soon as practicable after the initial
capture.
2.8.3.28 The working copy will be created at the same time or directly after the production of
the master copy. This copy can be used further in the investigative process. Any
alterations that are made to the working copy will equally be recorded via an audit
trail, should a reconstruction of the working processes be necessary at a later stage.
2.8.3.29 The Force Forensic imaging department at Police Headquarters processes all
photographs. After being copied and if hard copies are required, all discs will have a
label attached to both the case and the disc bearing the above number, placed in a
stills envelope, sealed and sent to the Forensic Imaging Department. The
deployment form should be forwarded to the file preparation unit. The deployment
should be recorded in the officers’ deployment record file.
2.8.3.30 After processing the discs and prints will be sent to the appropriate file preparation
unit etc.
2.8.3.31 Once all images have been transferred to disc, the removable media shall be
formatted, ready for re-use.
2.8.3.32 Divisions will make arrangements for the secure storage of negatives and any prints
derived from them for a period in line with current MOPI guidelines.
2.8.3.33 Viewing of Video & Photographic Evidence
2.8.3.34 In circumstances where video recordings and photographic stills are viewed for
identification purposes, there must be FULL compliance with the Police & Criminal
Evidence Act 1984 Codes of Practice D.
2.8.3.35 In circumstances where video and photographic evidence is viewed for operational
reasons, a record must be made on the prosecution file of when the evidence is
viewed and by whom.
2.8.3.36 Officers who are involved in a specific case, by providing statements of evidence
must make a pocket book record and state in the prosecution file, when and where
they viewed the tapes / photographs.
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2.8.3.37 There are many occasions where both CPS and defence solicitors wish to view
working tapes or photographs. In these circumstances a record must be made as to
who viewed the evidence, where and when etc.
2.8.3.38 There may be circumstances where it is appropriate to use copy tapes for witness
appeals through the media. This course of action should only be considered in
consultation with the Force Press Office and a record of the disclosure must be
made on the prosecution file.
2.8.3.39 It is important that the image’s integrity can be proven through an effective audit trail.
In the event of a court case the police should be able to prove that the pictures have
not been tampered with, edited, or affected by any technical process.
2.9.
RELEASE TO MEDIA
2.9.1
The media values the use of material gathered by police. Release to the media of
material gathered during the course of the policed event will only be made in
accordance with policy set by the owning force.
Click Here to Return to Index
3.
Procedure Aim
3.1
The purpose of this document is to ensure that the role of officers and staff overtly
deployed as evidence gatherers or Forward Intelligence Teams conforms to National
policy, is clearly defined and is supported by an audit trail regarding decisions made.
3.2
This document does not relate to the covert deployment of officers or staff
3.3
This document will help to ensure that images captured as a result of deployment
are processed, stored, reviewed, retained and disposed of in accordance with the
Guidance for the Management of Police Information 2006, the Data Protection Act
1998 and Criminal Procedures and Investigation Act 1996 and to ensure that video
and photographic stills are utilised by Evidence Gathering Teams in circumstances
that are necessary, reasonable and proportionate, in order to;



3.4
Prevent crime and disorder
Increase visibility and enhance public reassurance
Make a positive contribution towards reducing the fear of crime and disorder.
Adherence to this document and National policy will also ensure that all
deployments are made in line with the requirements of the:







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Human Rights Act 1998 – Articles 2 & 8
Management of Health and Safety at Work Regulations 1999
(Personal Protective Equipment at Work) Regulations 1992
Health and Safety at Work Act 1974
Police (Health and Safety) Act 1997
Regulatory investigation Police ACT 2000
Police and Criminal Evidence Act 1984
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4.
Appeals
4.1
In respect of internal grievance, the existing management structure of the force and
the formal grievance procedures together with an appeals facility/right to make
representation will cater for any such issues. As regards external complaints civil
remedies are available with appellate facilities in addition to an individual’s rights
under the Police Complaints and Misconduct Procedures under the guardianship of
the Independent Police Complaints Commission.
4.2
Persons affected by the exercise of powers, directives or actions under this
document have the right to make representations and / or challenges and / or
appeals to the decisions involved via judicial processes (e.g. Civil law) and / or nonjudicial processes (e.g. internal management, grievance or police complaint
procedures).
4.3
A person who claims that a public authority has acted (or proposes to act) in a way
which is unlawful under the Human Rights Act 1998, may bring proceedings against
the authority under the Act in the appropriate court or tribunal. Or the person may
rely on the Convention right or rights concerned in any legal proceedings if they are
a victim (or would be) of the alleged unlawful act.
5.
Review
11.1
This procedure will be formally reviewed after 3 years to consider:
 Its effectiveness in the business area concerned
 Any changes to legislation
 Challenges to the procedure
 Any identified inefficiencies in relation to implementation
 Impact on diversity and equality (High on the Race Diversity Impact
Assessment Template)
Click Here to Return to Index
6.
Appendices
Appendix A
EGT final version
appendix A
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Procedure Review Form
Title:
Procedure Author:
Procedure approved by:
Linked to Policy:
Date Approved:
DEPLOYMENT OF EVIDENCE GATHERING TEAMS AND
FORWARD INTELLIGENCE TEAMS IN PUBLIC ORDER
SITUATIONS
Tel. Ext.:
PC 3744 D MUNDEY
4054
Superintendent N Pender, Uniform Operations
Uniform Operational Support
01/03/11
Procedure Review
When was the procedure last reviewed?
Is this procedure still required?
Yes
Could this procedure be
No
consolidated with another?
Does this procedure involve significant
change to working practices that will have
a resultant impact on service delivery,
budget or operational risk?
What forms are linked to
this procedure?
New Procedure
If No, contact Business Management to
archive the document
If Yes, contact Business Management to
arrange a joint review
No
If Yes, inform Business
Management
All forms linked to this procedure are contained within the
attached National document or as appendices (A-F)
Has the procedure considered the
following?
Resource implications
Yes
Finance implications
Yes
IT Service implications
No
What evidence is in the procedure to support
this?
Each Division is required to supply a minimum of
6 Police Support Unit trained Evidence Gathering
Team officers to fulfil a force and mutual aid
commitment
Continued training in the use of Equipment and
annual re-qualification.
Policy Owner Sign Off
I authorise this procedure for publication / I have forwarded the procedure to an ACPO
member for consideration
* Delete as appropriate
Policy Owner:
Superintendent N Pender
Signed
Date:
ACPO Member Sign Off
I authorise this procedure for publication / I do not authorise this procedure for
publication
* Delete as appropriate
ACPO Member:
Signed
Date:
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Procedure – Human Rights Review
Human Rights Compliance Assessment
List legislation relevant to the procedure:
Has any of the legislation / case law
changed since the last review?
Has procedure changed since last review?


Human Rights Act 1998 – Articles 2 & 8
Management of Health and Safety at
Work Regulations 1999
 (Personal Protective Equipment at Work)
Regulations 1992
 Health and Safety at Work Act 1974
 Police (Health and Safety) Act 1997
 Regulatory investigation Police ACT 2000
 Police and Criminal Evidence Act 1984
Other:
N/A
N/A
If No to both questions then
previous compliance test stands
As a result of the application of the procedure, which Articles are likely to be infringed?
2
Right to Life
No
8
Respect for private and family life
No
No
No
For each Article infringed, identify the legitimate aim(s) that justify the infringement:
Legitimate Aim
Article 2 Article 8
National security
N/A
N/A
Public safety
Yes
Yes
Economic wellbeing of country
N/A
N/A
Prevention of crime and disorder
Yes
Yes
Protection of public order
Yes
Yes
Territorial integrity
N/A
N/A
Protection of reputation and rights of others
Yes
Yes
Preventing disclosure of information received
N/A
N/A
in confidence
Maintaining authority and impartiality of
N/A
N/A
judiciary
Protection of health or morals
N/A
N/A
Protection of rights and freedoms of others
Yes
Yes
Is the interference the least intrusive option to achieve the identified
legitimate aim?
Is the interference justified and proportionate with regard to the identified
legitimate aim?
Is the interference identified applied in a non-discriminatory manner?
Are decision making processes and outcomes of actions documented?
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Yes
Yes
Yes
Yes
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Article 2 – Right to Life Everyone's right to life shall be protected by law. No one shall be deprived of their life
intentionally, save in the execution of a sentence of a court, following their conviction of a crime for which this penalty is
provided by law". Deprivation of life shall not be regarded as inflicted in contravention of this article, when it results from
the use of force that is no more than absolutely necessary (1) In defence of any person from unlawful violence or,
(2) In order to effect a lawful arrest or, (3) To prevent the escape of a person lawfully detained.
Article 8 – Right to Respect for Private and Family Life – Everyone has the right to respect for his private and family
life, his home and his correspondence.
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Procedure – Race and Diversity Impact Assessment
Section A
Title of Procedure:
DEPLOYMENT OF EVIDENCE GATHERING TEAMS
AND FORWARD INTELLIGENCE IN PUBLIC ORDER
SITUATIONS
Has a Diversity Impact Assessment been previously completed?
No
If Yes, when and was it H/M/L? If No, go to Section B
Has the procedure changed sufficiently to require a further
impact assessment?
If Yes, go to Section B. If No, go to Section C
If no impact assessment has been completed or a further assessment is required, complete
the following flowchart to identify whether the procedure has a potentially Low / Medium /
High impact and bear in mind the recognised ‘6 strands’ of diversity:

Minority Ethnic communities including asylum seekers and gypsies

Gay, Lesbian, Bisexual and Transgendered members of the community

Age

Religion

Gender

Disability
Section B
Please complete the following flowchart and put an X in the box next to the score you have
assigned the procedure:
YES
D
Does the procedure
affect staff employment
/ development?
NO
Does the procedure
relate to an internal
process?
NO
Could the procedure be
applied with discretion
that might discriminate
against a minority group?
LOW
YES
D
Is data with minority
indicators collected?
NO
YES
D
Does the procedure
show the potential for
discrimination?
Ensure
monitoring
procedures are in
place and then
re-answer the
question
YES
YES
NO
MEDIUM
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YES
D
Is data with minority
indicators collected?
NO
YES
Does the procedure
show the potential
for discrimination?
NO
HIGH
X
NO
MEDIUM
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Could application of the
procedure affect
community relations?
YES
NO
LOW
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If on completion of the flowchart you consider that
the initial impact assessment should be raised then
please re-grade the impact as High or Medium.
Initial Impact Assessment raised?
No
If Yes then, was it raised to
Medium / High
Section C - Race and Diversity Impact Assessment
1. Does this activity present an opportunity Yes - by consideration of concerned parties in
for improving race/community/disability/ the formation of the policy
age/gender or sexual orientation
relations? If so, how?
2. Is there public/political concern in
Yes – Black and minority ethnic groups along
relation to race/disability/age/gender/
with certain groups with mental health issues
sexual orientation/community issues
feel that Evidence Gathering Team use is
attached to this activity? If so, what are disproportionately high in relation to them.
those concerns?
3. What other sources of information have
Guidance
from
National
Policing
been used in the development of this
Improvement Agency
procedure i.e. HMIC Inspection Reports, Draft National document (FOIA S22)
Home Office Circulars?
4. Does the procedure relate to the use of
Yes there is a statutory owner relating to this
a statutory power? If so, under what
procedure. There are no circumstances that
circumstance could discrimination be
would be acceptable during the administration
acceptable?
of this procedure.
5. What data collection process exists for
Evidence Gathering Teams are part of Public
this procedure?
Order deployments which are subject to a
How is the data monitored to ensure that debriefing. A review of the most recent
the impact is not discriminatory or
debrief (mostly relating to football matches
disproportionate? e.g. use of community and Creamfields) has not revealed any
intelligence.
concerns over discrimination or
If reviewing the procedure what are the
proportionality.
results of the monitoring?
6. What evidence is there that actions to
None
address any negative effects in one area
may affect other areas of equality?
7. When the Race and Diversity impact
Diversity Unit
assessment has included consultation,
who was consulted?
(Include a summary of the key points)
8. Has the procedure been altered
No
following the consultation?
(Include a summary of the key changes)
9. Has feedback been given to the groups
N/A – As there was no feedback that required
involved in the consultation?
any change to the procedure.
I confirm that this procedure is compliant with the Constabulary’s commitment to Equality
and Diversity.
Approved by Diversity Advisory Unit
Name:
Date:
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Procedure – Health and Safety
Health and Safety Assessment
If required, guidance for this section should be sought from the Force Health and Safety
Advisor.
Who will be affected by this Procedure?
Public and Police Employees.
Are any of the existing generic risk
No
Details if Yes
assessments affected by this Procedure?
Is a new risk assessment required by this
No
Details if Yes
procedure?
Does this procedure require revised
No
Details if Yes
Health and Safety training for Staff?
Does this procedure require revised
No
Details if Yes
equipment for Staff?
I confirm that this procedure is compliant with Health and Safety legislation and regulations.
Approved by the Force Health and Safety Department
Name:
Date:
Procedure – Quality of Service Commitment
Quality of Service Commitment
The National Quality of Service Commitment sets out the standards and services the public
can expect when they make contact with the police. Further information is available on
Looking Glass by clicking here
Is it possible that this procedure may impinge upon quality of service and
No
specifically a National Quality of Service Commitment?
If YES answer the following questions, for each commitment affected state whether it is in a
positive or negative way and give details
Making it easy to contact us
Yes / No
Providing a professional and high
Yes / No
quality service
Dealing with your initial contact
Yes / No
Keeping you informed
Yes / No
Ensuring your voice counts
Yes / No
Victims of Crime
Yes / No
Other service commitments
Yes / No
Complaints
Yes / No
What changes, if any, have been made
to the procedure to reduce an adverse
impact on quality of service?
If the procedure adversely affects
Yes / No
If Yes, give details
quality of service, can it be justified
because of the overall objectives?
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Procedure – Victims Code of Practice
Victims Code of Practice
The Code of Practice for Victims is a statutory requirement and establishes the minimum
service levels to be given to any person who has made an allegation to be the victim of a
crime to the police or has had such an allegation made on their behalf. Further information
is available on Looking Glass by clicking here
Is it possible that this procedure may impinge upon the service provided to
No
victims of crime and, specifically, compliance with the Victim’s Code?
If YES answer the following questions, for each commitment affected state whether it is in a
positive or negative way and give details
Persons entitled to receive services
Yes / No
under the Code
Vulnerable or Intimidated victims
Yes / No
Crime Reporting, Assessment and
Yes / No
Victim Support
Investigation
Yes / No
Family Liaison Officers
Yes / No
Arrest and Bail
Yes / No
Decisions to bring Criminal
Yes / No
proceedings
Bailing of Persons to Court
Yes / No
Other disposal methods
Yes / No
Youth Offending Teams
Yes / No
Requests from the Criminal Injuries
Yes / No
Compensation Authority and/or the
Criminal Injuries Compensation
Appeals Panel
Information about the Criminal Cases
Yes / No
Review Commission
What changes, if any, have been made to the
procedure to reduce an adverse impact on the
service given to victims of crime and to maintain
compliance with the Code?
If the procedure adversely affects the service given
to victims of crime and compliance with the Code,
can it be justified because of the overall
objectives?
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Yes / No
If Yes, give details
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Procedure – Data Protection
Data Protection
The Data Protection Act 1998 applies to personal data. This is defined as information
relating to a “living” individual, who can be identified either from the information itself or
indirectly by combining the information with other data available. All personal data must be
dealt with in accordance with eight Data Protection Principles.
I confirm that this procedure is compliant with the Data Protection Act 1998 1998.
Approved by Data Protection Officer
Name:
Date:
Procedure – Freedom of Information
Freedom of Information
The Freedom of Information Act 2000 requires that all public authorities develop and
maintain a publication scheme. Cheshire has adopted the ACPO publication scheme
model. This requires that force policies and procedures are routinely made available to the
public on the force website.
This document is considered by the Author to be suitable for publication
Name:
D Mundey
Date: 26th May 2010
Approved by Freedom of Information Officer
I confirm that this procedure is compliant with the Freedom of Information Act 2000.
Name:
Date:
Procedure – Management of Police Information
Management of Police Information (MoPI)
The "Management of Police Information" (MoPI) Guidance follows the publication in July
2005 of a Code of Practice on the management of police information developed by the
Home Secretary under the Police Act 1996. This Statutory Code was part of the
government's response to the recommendations of the Bichard Inquiry into the
circumstances surrounding the tragic murders in Soham and was designed to provide a
common national framework for the management of police information, highlighting the
importance of common standards in high risk areas of activity.
The Force has a duty to be MoPI compliant in all business areas by 2010 and will be
subject to HMIC inspection thereafter.
To support this, the procedure has been developed in accordance with the Force
Information Management Strategy, MOPI Guidance and Codes of Practice. Further
information is available on the Force Information Centre by clicking the above links.
Does the procedure deal with the collecting, recording, evaluating, sharing, retaining or
disposal of police information? If so, does it contain documented guidance covering roles
and responsibilities? No
I confirm that this procedure is compliant with the Management of Police Information
Guidance 2006
Approved by MoPI Officer
Name:
Date:
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Author: PC D. MUNDEY
Owner: Supt N. Pender
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Procedure – Force Solicitor’s Office Vetting
Force Solicitor’s Office Procedure Vetting
I am also satisfied that this procedure does not disadvantage the Force or place it in a
position of legal vulnerability. I have reviewed this procedure and can confirm that in my
opinion all engagement of articles from Human Rights Act are lawful, proportionate and
necessary.
Approved by the Force Solicitor’s Office
Name:
Date:
Procedure - Risk Management
Risk Management
Does the procedure have any impact on organisational risk? Organisational risk includes
anything that has the potential to impact upon the Constabulary’s assets, earnings,
reputation, performance or personnel. An example of this could be where the Constabulary
decides not to adopt national guidance in the application of its procedure.
This procedure follows national guidance from the National Policing Improvement Agency
on the use and deployment of Evidence Gathering Trained Officers. It includes cross
references to National Guidance for Police Officers and the Police Support Unit standards
Tactics and training. By following national guidance, impact on organisational risk is
minimised.
Procedure – Values Check
Values Checklist
The force has developed a set of core values which should be reflected in all our policies
and procedures so the values can be systematically embedded in our daily tasks and
processes.
A Values Checklist has been developed to assist staff who are writing a new or updating an
old procedure to provoke ideas that may not have been previously considered.
Approved by Procedure Author
I confirm that this procedure is compliant with the Force Values
Name:
D Mundey
Date: 27th May 2010
Procedure – Promotion and Distribution
Promotion and Distribution
How will staff be made aware of the procedure?
This procedure will be distributed to Silver and Gold Commanders and staff within the
Vector Unit and all specially trained officers.
The procedure will be published through Weekly Orders (accompanied by a Looking Glass
article) and a copy placed on the Force Information Centre database and Looking Glass.
Version 1
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Author: PC D. MUNDEY
Owner: Supt N. Pender