SAP Solution Brief
SAP Content Management for
Microsoft SharePoint by OpenText
Objectives
© 2013 SAP AG or an SAP affiliate company. All rights reserved.
Extend Business Scope and
Improve Governance with
SAP® Content Management
Solution
Benefits
Quick Facts
Objectives
Solution
Benefits
Quick Facts
Ensure content compliance and
harness the power of SAP® software
Ensure content compliance and
harness the power of SAP® software
Organizations worldwide rely on Microsoft SharePoint for enterprise-wide
collaboration. That reliance has led to the rapid growth of Microsoft SharePoint
content and the need to integrate its work streams and content into larger
business processes. To achieve this, organizations are turning to the SAP®
Content Management for Microsoft SharePoint application by OpenText.
SAP Content Management supports management of Microsoft SharePoint content to
improve document and data access across
the enterprise. It helps organizations increase
productivity, enforce compliance and archiving
policies, and lower administration and storage
costs. SAP Content Management preserves
Microsoft SharePoint users’ ability to create
and share Microsoft SharePoint sites and
documents. Its rule-based archiving and
record management functionality helps
reduce noncompliance risk, increase control
of site management and replication, and
eliminate data silos.
SAP Content Management makes Microsoft
SharePoint content available within the SAP
Extended Enterprise Content Management
(SAP Extended ECM) application by OpenText.
When SAP Extended ECM is integrated with
SAP Content Management, teams across
your organization can interact with Microsoft
SharePoint content and SAP software content
– including transaction data and processes –
using workspaces in SAP Extended ECM.
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© 2013 SAP AG or an SAP affiliate company. All rights reserved.
Objectives
Solution
Benefits
Quick Facts
Transform collaboration into
process-driven collaboration
Transform collaboration into
process-driven collaboration
Enforce comprehensive content
archiving and compliance
Control proliferation of Microsoft
SharePoint content
Traditional Microsoft SharePoint deployments
certainly support robust team collaboration.
However, Microsoft SharePoint is disconnected
from an organization’s deployed enterprise
software and, as a result, is poorly integrated
with core business processes. By bringing
Microsoft SharePoint content, SAP software
transaction data, and robust ECM control policies together within Microsoft SharePoint, SAP
Content Management helps teams ensure that
work streams within Microsoft SharePoint fully
synchronize with core business processes.
For example, with SAP Content Management
and SAP Extended ECM deployed alongside
Microsoft SharePoint, plant and maintenance
information can be managed more efficiently
and transparently from within Microsoft
SharePoint. Asset management teams can
execute highly efficient plant maintenance
processes using transaction data generated
by their deployed enterprise asset management software from SAP. And shipping
specialists can improve document generation
and distribution processes – all from within
Microsoft SharePoint.
When deployed with SAP Extended ECM, SAP Content
Management connects Microsoft SharePoint content
and users with SAP software content and users.
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© 2013 SAP AG or an SAP affiliate company. All rights reserved.
Objectives
Solution
Benefits
Quick Facts
Enforce comprehensive content
archiving and compliance
Transform collaboration into
process-driven collaboration
Enforce comprehensive content
archiving and compliance
Control proliferation of Microsoft
SharePoint content
Complex regulatory software landscapes and
dwindling IT resources are impacting companies across industries, and firms recognize
that taking control of growing volumes of
Microsoft SharePoint content is imperative.
SAP Content Management complements
Microsoft SharePoint to support sound information governance that includes comprehensive record management and archiving and
support for full compliance with government,
industry, and company-specific policies.
The application’s archiving functionality
goes beyond the simple time stamping of
documents. Microsoft SharePoint content
is enriched with contextual metadata to
establish a full chain of custody and support
traceability to meet the demands of internal
auditors, external regulators, and legal
requests. Microsoft SharePoint documents
are fully archived as records and controlled
using content type mapping, document
access permission synchronization, and
automatic link updating. The software meets
various international standards for record
management to facilitate the proper capture,
preservation, and disposition of enterprise
content.
SAP Content Management meets U.S. Department
of Defense Standard 5015.02 and other applicable
international standards for record management.
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© 2013 SAP AG or an SAP affiliate company. All rights reserved.
Objectives
Solution
Benefits
Quick Facts
Control proliferation of Microsoft
SharePoint content
Transform collaboration into
process-driven collaboration
Enforce comprehensive content
archiving and compliance
Control proliferation of Microsoft
SharePoint content
Microsoft SharePoint’s popularity often means
a proliferation of thousands and even tens of
thousands of Microsoft SharePoint sites that
are used and then left in systems across the
company. And too often, IT lacks any control
over the sites despite the increase in database
growth, server costs, and maintenance effort.
With site management automation and user
self-services, SAP Content Management
helps IT administer sites more efficiently and
cost-effectively.
Using the site management console functionality of SAP Content Management available
through the central administration interface
of Microsoft SharePoint, IT staff can delegate
control of Microsoft SharePoint sites to local
administrators. They can use advanced site
templates and self-service configuration
functionality to accelerate site deployment.
SAP Content Management also supports the
archiving and deletion of redundant and inactive sites from within Microsoft SharePoint.
This allows organizations to reduce the maintenance effort and costs associated with
Microsoft SharePoint while protecting
information security and compliance.
SAP Content Management for Microsoft SharePoint
boosts team effectiveness enterprise-wide while
reducing IT costs and simplifying IT administration.
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© 2013 SAP AG or an SAP affiliate company. All rights reserved.
Objectives
Benefits
Solution
Quick Facts
Improve business productivity
and business value
Improve business productivity
and business value
SAP Content Management offers unmatched
functionality to support an efficient, costeffective, and holistic approach to your
organization’s ECM strategy. The application
makes the most of your existing investment
in Microsoft SharePoint and SAP software
and eliminates the need to incorporate
separate solutions for compliance reporting,
archiving, or record management. By enriching Microsoft SharePoint content with
SAP software transaction data, teams can
continue to use their familiar Microsoft
SharePoint user interfaces without the need
for additional training on separate solutions.
With SAP Content Management, organizations can use Microsoft SharePoint to:
•• Improve team productivity and
effectiveness
•• Remove information silos to reduce data
volumes
•• Enforce corporate governance and legal
compliance policies on Microsoft SharePoint content
•• Minimize delays and disruption caused by
missing or inaccessible documentation
•• Reduce storage and information discovery
costs
Microsoft SharePoint storage and database costs can
be lowered significantly when the software is deployed
with SAP Content Management.
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© 2013 SAP AG or an SAP affiliate company. All rights reserved.
www.sap.com
Objectives
Solution
Benefits
Summary
Increase collaboration and productivity in
Microsoft SharePoint with the SAP® Content
Management for Microsoft SharePoint application by OpenText. Execute SAP software–
driven business processes within Microsoft
SharePoint while controlling the rapid growth
of Microsoft SharePoint content and sites.
Use the software’s comprehensive archiving
and record management functionality to
reduce operational costs while staying fully
compliant with applicable regulations.
Objectives
•• Reduce the growth and costs of content
and sites
•• Connect Microsoft SharePoint and your
deployed SAP software
•• Enhance business execution within Microsoft SharePoint
•• Ensure full governance and compliance of
Microsoft SharePoint content
Quick Facts
Solution
•• Consolidation of Microsoft SharePoint content, SAP transaction data, and document
control
•• Enriched content with contextual metadata
for enterprise content management
•• Advanced site templates, site archiving and
deletion functionality, and user self-services
to reduce IT dependency
Benefits
•• Improve collaboration efficiency and
productivity
•• Remove data silos and reduce data growth
•• Help enforce governance and compliance
policies within Microsoft SharePoint
•• Minimize disruptions caused by inaccessible documentation
•• Reduce data storage and discovery costs
Learn more
Call your SAP representative today, or visit
us at www.sap.com/pc/tech/enterprise
-information-management/software
/content-management/index.html.
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CMP27800 (13/11)
© 2013 SAP AG or an SAP affiliate company. All rights reserved.
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