Release Notes – Build 384
Chart of Accounts Conversion
Build 384 is focused on the standard Chart of Accounts, which is optimized for
manufacturing and for the DBA system. A new COA Conversion screen enables
you to convert your existing accounts to the standard Chart of Accounts and
standard Account Assignments settings.
If you replicated your old system’s chart of accounts in DBA, it is highly unlikely
that it is structured properly for manufacturing accounting, especially when it
comes to labor and overhead absorption and payroll.
Unless you have a compelling reason to stay with your existing Chart of
Accounts, we recommend that you convert to the standard Chart of Accounts so
that you get the full benefits of manufacturing accounting.
Payroll Accounting
In a manufacturing accounting system, payroll accounts must be structured
properly to offset absorbed labor and overhead costs. If you convert to the
standard Chart of Accounts, your payroll expenses are categorized into six
groupings: Billable Service, Direct Labor, Indirect Labor, Sales & Marketing, R &
D, and Administration.
Chapter 13C of the Operating Guide, Payroll Accounting, has been extensively
revised and shows you how to set up your payroll system, including CheckMark
Payroll® and outside payroll services.
Do you need an accounting “startover?”
If you’ve never fully implemented the DBA accounting system or you’ve been
using the Financial Transfer module and wish to convert to the DBA financial
modules, step-by-step procedures are now detailed in a new chapter 13D,
Accounting Startover, in the Operating Guide. An integral component of the
accounting startover is the new COA Conversion screen.
Using the “training company” to preview updates
Before going “live” with a product update, all your users can safely preview and
experiment with the update on your own company data by installing our “training
company” option.
A new training company is made available with each update and is installed sideby-side on the same server with your live company. Once you are finished with
the preview and training process, you can then apply the product update to your
live company.
Release Notes
1
How is the training company distributed?
• The training company can be downloaded from the “What’s New” area of
the online support center, along with installation instructions.
NOTE: A support center subscription is required to access the
training company download file.
New Features
Data Import
(File – Data Import)
Data Import has been expanded to now include these tables:
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Customer Contacts
Supplier Contacts
Item Sources (Suppliers/Mfgrs)
Base Prices
Qty Price Breaks
Additionally, BOM Routings and BOM Components have now been split into
separate import screens.
Inventory Defaults
(Inventory – Inventory Setup – Inventory Defaults)
Unit Price Decimal Places
This new setting enables you to expand unit selling price fields in Sales Orders,
Base Prices, and Contract Prices from the current two decimal places up to as
many as six decimal places.
Chart of Accounts
(GL – General Ledger Setup – Chart of Accounts)
Two new buttons enable you to restructure or simplify your Chart of Accounts.
Change Button
This new feature enables you to change an existing GL Account number to a
new number. All past transactions and Account Assignments settings get
changed to the new number and the old number is deleted from the Chart of
Accounts.
Merge Button
This new features enables you to merge an existing GL Account into another GL
Account. All past transactions and Account Assignments setting get changed to
the specified account and the original account is deleted from the Chart of
Accounts.
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Release Notes
COA Conversion (New)
(GL – General Ledger Setup – COA Conversion)
This new screen enables you to convert your existing Chart of Accounts to the
standard Chart of Accounts. You simply drag your current GL Account from the
upper grid and drop it on its standard account equivalent in the lower grid. You
can also create new standard accounts on the fly for special accounts that only
apply to your company. When updated, the Chart of Accounts, past transactions,
and Account Assignments settings get changed to the standard account
numbers.
Clear Account Balances (New)
(GL – General Ledger Setup – Clear Account Balances)
This new utility replaces the old Clear Ledger screen and is used during system
implementation or an accounting startover to reset all your account balances to
zero. Unlike Clear Ledger, which deleted all past transactions, Clear Account
Balances preserves all past transactions and zeroes out account balances
through a batch journal entry.
Payroll Import (New)
(GL – Payroll Import)
This new screen enables you to import payroll employee and vendor payments
into DBA, either in detail or summary format as well as a specific import option
for CheckMark Payroll®.
Operating Guide Changes
The following chapters are either new or have been extensively revised:
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1-2. Data Import
13-1C. Chart of Accounts
13-1F. COA Conversion
13-1G. Clear Account Balances
13-3. Payroll Import
13A. Period End & Year End
13C. Payroll Accounting
13D. Accounting Startover
Release Notes
3
Implementation Planner Changes
The following tasks have been added to the Implementation Planner:
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2-1-3. Payroll System Selection
2-2-9. New Payroll Setup
4-14. Payroll Startup
Bank Account Assignments (2-2-5) has been moved ahead of Sales & COGS
Setup (2-2-7) and Misc Purchases Setup (2-2-8).
New Video Training Courses
Training videos are located in the online Support Center and are accessible to
customers with support subscriptions.
Data Import
• Introduction
• QuickBooks Export
• Spreadsheet Edit
• Import Wizard
• BOM Import
COA Conversion
• Why Convert?
• Conversion Overview
• Advance Planning
• COA Conversion
• Payroll Conversion
Std Chart of Accounts Changes
If you are already on the standard Chart of Accounts and wish to stay
synchronized with any changes we make, you can use the new Change and
Merge buttons in the Chart of Accounts screen to apply these changes.
Payroll Liabilities
This Account Group has been simplified as follows:
22000
22100
22200
Deductions Payable
Taxes Payable
Wages Payable
Payroll Expenses
Payroll expense have been simplified as follows:
Billable Service
51200
Service Payroll – Benefits
51300
Service Payroll – Taxes
51400
Service Payroll – Wages
4
Release Notes
51500
Service – Workmans Comp
Direct Labor
54000
Absorbed Labor
54100
Labor Payroll – Benefits
54200
Labor Payroll – Taxes
54300
Labor Payroll – Wages
54400
Labor – Workmans Comp
54500
Contract Labor
Indirect Labor
59000
Indirect Payroll – Benefits
59100
Indirect Payroll – Taxes
59200
Indirect Payroll – Wages
59300
Indirect – Workmans Comp
Sales & Marketing
60200
Sales Payroll – Benefits
60220
Sales Payroll – Commissions
60240
Sales Payroll – Taxes
60260
Sales Payroll – Wage
60280
Sales – Workmans Comp
R&D
61800
61820
61840
61860
R & D Payroll – Benefits
R & D Payroll – Taxes
R & D Payroll – Wages
R & D – Workmans Comp
Administration
62100
Admin Payroll – Benefits
62200
Admin Payroll – Taxes
62300
Admin Payroll – Wages
62400
Admin – Workers Comp
62500
Payroll Service
New Account
61410
Payroll Service Fees
Release Notes
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