Part-Time Faculty Employment Information – Fall 2015
Welcome to Bridgewater State University! We are delighted that you will be contributing to the education of
our students, and hope that you enjoy your work on our vibrant and dynamic campus.
The following information pertains to NEW Part-Time Faculty only:
New Hire Paperwork:
If this is your first semester as a Part-Time Faculty member at Bridgewater State University, you must come in person to the Office of
Human Resources on or before your first day of work in order to complete new hire paperwork:

Personal Data form

Form I-9, Employment Eligibility
Proper forms of identification are required; please see page 9 of the Form 1-9 in the New Hire Packet for clarification on
acceptable forms of IDs. If you have any questions, please contact the Office of Human Resources at extension 1324.

Federal & State Tax forms

Direct Deposit
In accordance with State Comptroller policy, direct deposit is the required method of payment. Direct deposit forms can
be obtained online at https://my.bridgew.edu/departments/Payroll/SitePages/Downloadable%20Forms.aspx or in the
Office of Human Resources. Please complete this form and return it to the Payroll Office at your earliest convenience. If
you are new to direct deposit, there is a verification period required to ensure we have received the appropriate
transit/routing and account numbers. In some instances, this verification can take approximately 2-3 weeks, depending on
when it is received. As such, direct deposit of your pay may not be instantaneous and your pay will be in check form until
this verification is complete.
Until the verification process is complete and direct deposit is active, physical checks will be available for pick up in the
Office of Human Resources. Checks will only be given to those who show a valid photo ID. Under no circumstances will
checks be given to anyone without a photo ID. If you would like your initial check(s) mailed to you, please provide Human
Resources with self-addressed stamped envelopes. Payroll admittance advices can be viewed through a secure (encrypted)
internet connection, known as Employee Self Service, at your convenience. Payroll information will typically be available on
Thursday, the day prior to your payday but does not change the availability of funds, which continues to be on Friday. In
addition to payroll advices, Employee Self Service will also display an informational copy of your most recent W2; official
W2’s will continue to be mailed to your home address. Your pay information will not be available on line until you are
entered into the State payroll system as an employee and have received pay through this system. NOTE: your user ID for
Employee Self Service is the 6-digit number (your ID) found in the second row, middle box, of your pay advice. Your initial
password is your 6-digit ID followed by the last 4 digits of your social security number. For more information, please visit
the Office of Human Resources website, https://my.bridgew.edu/departments/HR/SitePages/Home.aspx.

BSU User Account:
A BSU user account grants employees access to campus computers, BSU e-mail, Community Announcements and posting
rights to Student Announcements. E-mail is the official means of communication at Bridgewater State University and, as
such, we strongly encourage all full-time and part-time employees to use your BSU e-mail account. Your BSU e-mail will be
used to provide you with your employment contract, important dates, meetings, deadlines and opportunities available at
BSU.
To open a BSU user account (network and e-mail account), please complete an Information Technology Request Form
available at http://it.bridgew.edu/Support/FacultyGuide/UserAccounts/ISUserAccountForm.cfm. The completed form
should be submitted to your department chair for approval then to the Office of Human Resources.
You may also be interested in creating a Blackboard account. Blackboard provides a secure website to post documents and
communicate with students via the web. To set up a Blackboard account, go to
https://www.bridgew.edu/accountregistration.cfm.
Once an account is created, your department will receive an e-mail with your login information.

Parking
Parking decals and Connect Cards can be obtained in the Parking Services and Connect Card Office, Hunt Hall, Room 001.
Please note that you must first complete all new hire paperwork mentioned above to be issued a parking decal and
University ID.
The following information applies to both new and returning Part-Time Faculty members:

403(b) and 457(b) forms – optional tax-deferred retirement savings plans
Please contact Benefits personnel in Human Resources for information and forms.

Health Insurance for Non-GIC Eligible Employees
BSU part-time faculty and hourly employees are not eligible for health insurance through the Commonwealth of
Massachusetts Group Insurance Commission. Massachusetts residents can shop for health insurance through the
Commonwealth Health Connector and may be eligible for advanced premium federal tax credits and/or state subsidies if
gross family income is at or below 400% Federal Poverty Level. Health Connector enrollment information is available online
at https://www.mahealthconnector.org or by calling 877.623.6765. Non-Massachusetts residents can use the federal
government’s Health Insurance Marketplace at https://www.healthcare.gov/health-insurance-marketplace/ to apply for
coverage, compare options, and enroll.

Mandatory Retirement - OBRA
All part-time employees who are non-benefited must contribute at least 7.5% of their gross compensation per pay period
to the SMART Plan as required by the federal Omnibus Budget Reconciliation Act (OBRA) administered by Great West.
New Part-Time Faculty must complete the Participant Enrollment Massachusetts Deferred Compensation SMART Plan –
Mandatory OBRA Form and submit it to the Office of Human Resources. Failure to complete and submit the form in a
timely manner may result in the withholdings being deposited in a general account and delay any future withdrawals.
Part-Time Faculty who will not continue teaching at BSU can withdraw the balance from this account after receiving their
final paycheck. Additional information is available from the SMART Plan Service Center at 877.457.1900 or online at
www.mass-smart.com (select Participate, then click OBRA). If you are a returning Part-Time Faculty, you will need to
complete a new OBRA form only if a withdrawal was taken.
Please note you cannot contribute to the OBRA mandatory or OBRA voluntary deferred compensation plan if you are also
an active member or a retiree of the Massachusetts State Retirement Plan or the Massachusetts Optional Retirement
Program. Please see Suzzette Chaves in Human Resources to complete the necessary exemption form.
An employee cannot be placed on the BSU payroll until all paperwork is received and complete.

Union Membership:
Part-Time Faculty teaching graduate level courses or evening undergraduate continuing education courses become
members of the Division of Graduate and Continuing Education collective bargaining unit upon employment. All unit
members are contractually required to pay either membership dues or the agency fee. Appendix A (Payroll Dues Deduction
Authorization Form) and Appendix B (Agency Service Fee Deduction Authorization) forms are available online for instructors
teaching graduate level or continuing education courses. These forms allow you to have the agency fee or union dues
deducted directly from your pay. For questions regarding the fees, please contact the Massachusetts State College
Association at 508-531-2793. Completed forms should be returned to:
Massachusetts State College Association Office
91 Burrill Avenue
Bridgewater, MA 02325
The following information applies to Full-Time Faculty, and new and returning Part-Time Faculty:
Employment Contract:
Your employment contract will be available online through Web for Faculty. Web for Faculty training documents such as
PowerPoint, video training and handouts are available on the Faculty Load and Compensation (FLAC) website at
https://my.bridgew.edu/departments/FLAC/SitePages/Home.aspx . You will receive an email notification, sent to your Bridgewater
State University email account, when your contract is available for review. Once you receive this notice, you will need to
acknowledge your contract(s) by logging into Web for Faculty at: https://infobear.bridgew.edu/BANP/twbkwbis.P_ValLogin with
your username and password; click on “Faculty Load and Compensation.” Questions or concerns regarding your contract should be
directed to Kelly Duarte at extension 2626 or Casey Jo Dufresne at 2361 in the Academic Affairs Office.
Pay cannot be processed until an acknowledged contract has been received electronically.
Payroll Information:
Pay is disseminated in 9 biweekly installments. The 2015 Fall Semester pay schedule is as follows:
Friday, September 11, 2015
Friday, October 23, 2015
Friday, December 4, 2015
Friday, September 25, 2015
Friday, November 6, 2015
Friday, December 18, 2015
Friday, October 9, 2015
Friday, November 20, 2015
Friday, January 1, 2016
To receive payment on the first scheduled pay date your contract(s) must be acknowledged no later than Tuesday, September 1, 2015.
*Please note that if a contract is processed after the payroll deadline, the monies due will be spread evenly over the remaining pay periods.
Tobacco-Free Policy:
Bridgewater State University prohibits smoking and tobacco use on all University property. University property includes, but is not
limited to, University owned and leased buildings and facilities; University owned and leased vehicles; parking lots, building
entrances, and common areas. The University will fully implement this policy and all applicable laws, regulations, and local
ordinances. Bridgewater State University has a responsibility to its employees and students to provide a safe and healthy
environment. In its commitment to this, the University became a tobacco-free campus on September 1, 2011. The complete policy
can be located at https://my.bridgew.edu/departments/HR/SitePages/Home.aspx.
We hope this information is helpful to you. All forms can be downloaded from the FLAC website to be completed and returned to
the appropriate department. Additional information can be found in the Resource Guide for Part-Time Faculty at:
https://my.bridgew.edu/departments/FacultyAffairs/SitePages/Resource%20Guide%20for%20Part%20Time%20Faculty.aspx. Please
do not hesitate to contact the Academic Affairs Office with any questions or concerns you may have. We wish you a successful
semester at BSU.
Important Offices:

Academic Affairs
Boyden Hall, Room 104
508-531-1295

Bookstore – Follett College Stores
East Campus Commons
Extension 6198

Human Resources/Payroll
Boyden Hall, Room 103
508-531-1324 (HR)
508-531-1741 (Payroll)

IT Help Desk
Extension 2555

Parking & Connect Card Services
Hunt Hall, Room 10
508-531-2897

University Police
Operations Center
508-531-1212
FACULTY LOAD AND COMPENSATION:

Faculty Workload and Compensation, also known as FLAC, creates paperless instructor contracts in Web for
Faculty. It allows the faculty member to view course load, compensation details and allows for
acknowledgement online.

All communication regarding your contract will be send to your Bridgewater email account, including your
notification that your contract is ready to be acknowledged (generally 2 weeks prior to the beginning of the
semester). Please make sure to check it regularly for important updates/notifications.
For more information regarding FLAC, including training documents please visit:
https://my.bridgew.edu/departments/FLAC/SitePages/Home.aspx
HOW TO USE FLAC:
1. Log into: https://infobear.bridgew.edu/BANP/twbkwbis.P_ValLogin with your BANNER ID and pin.
*For first time users your pin is your 6 digit Date of Birth (Ex: DDMMYY)
2. Click the “Employee Tab” then click “Faculty Load and Compensation” , then click “Compensation and
Acknowledgement”
3. Choose the semester you wish to review, then review your contract & compensation information. ( If you
believe there is an error in your contract DO NOT acknowledge your contract. Contact Academic Affairs for
more information. )
4. If all your information is correct, in the middle of the screen you will notice a “Faculty Acknowledgement”
box, click the box, then scroll down until you see a button that says “Save Acknowledgement”, click it.
5.
To make sure that you “Saved” your contract acknowledgement correctly, a date will populate next to the
Faculty Acknowledgement box. If the current day’s date has populated you are all set!
* Please note, if you are teaching more than one type of course, (ex, 1st Quarter and 2nd Quarter, or a Day & Evening
course) they will have separate boxes to check off for acknowledgement, make sure you click ALL the applicable boxes
so that you are being paid for all your courses.
For Questions/Concerns regarding your contract please contact Academic Affairs:
Casey Jo Dufresne
Kelly Duarte
Ext. 2361
Ext. 2626