OFFICE OF THE EXECUTIVE VICE PRESIDENT AND PROVOST
July 11, 2014
MEMORANDUM
TO:
Academic Deans
FROM:
John D. Simon, Executive Vice President and Provost
RE:
Faculty Salary Merit Increase – October 2014
As was reported to you on June 25, the University has decided to delay the effective
date of the faculty and University staff salary increases from July to October of this year. The
salary increases will be funded from a combination of the revenue generated from recentlyapproved tuition increases (both undergraduate and graduate) and reallocation of existing
resources.
Average merit increases would be 4.75 percent for T&R faculty and 3 percent for
professional research staff, plus related fringe benefits. Professional research staff increases
should be funded from existing sources.
In an effort to fully fund the salary increase this year, the Provost will make available
for distribution funds he has been holding to address faculty salary issues that may arise
from the Salary Equity Study. Because we have opted to distribute this reserve to support the
base salary increase, schools are asked to hold 10 percent of their salary allocation in reserve
to address any equity issues that are presented as a result of the Salary Equity Study. Now
that revenue is being attributed to the schools in accordance with the University’s transition
to a new financial model, each dean will be expected to set aside the necessary resources to
address these critical issues as they arise.
The Discoverer report “HR_Salary Management” is available to run to initiate the
merit increase process.
The following are guidelines related to salary increases for teaching and research
faculty:
•
Increases should be awarded in accordance with the school’s approved peer
review plan and methodology for distributing increases.
•
Increases are awarded based on individual merit and are not awarded “across
the board” or on a pre-determined merit-based scale;
Booker House
P.O. Box 400308
Charlottesville, VA 22904-4308
Phone: 434-924-3728 • Fax: 434-982-2920
www.virginia.edu/provost
•
Increase recommendations of 0 percent or greater than 15 percent should be
accompanied by a narrative justification and supporting documentation;
•
All increases, including those for promotion and tenure, will be effective
September 25, 2014; this is the start of the payroll cycle for the month of October.
•
T&R faculty increases will not be processed through Lead@UVA this year. Schools
will be expected to submit Excel spreadsheets to submit recommendations by
September 17.
•
Deans will be able to inform faculty as of September 25th of the increases per the
timeline provided below.
If you have any questions regarding the implementation of the faculty/PRS merit
increase, please contact Anda Webb, vice provost for administration and chief of staff, at 40999 or by e-mail at alwebb@virginia.edu.
2014 Timeline for Processing Merit increases (T&R Faculty/Professional
Research Staff)
Increase Effective Dates 9-25-14 for Faculty and Professional Research Staff*
Research Assistants will be effective 9-22-14.
By August 1
Schools will receive Excel worksheets
September 17
Schools submit completed worksheets to the Office of
the EVP &Provost
September 18-24
Provost Office reviews and approves the salary
recommendations
September 25
October 28
October 31
Salary increases may be shared with impacted
faculty/PRS
T&R Faculty/ PRS (excluding research assistants) Monthly payroll processed
T&R Faculty/ PRS - Monthly check date