Institute on Integrative Learning and the Departments
July 10-14, 2013
Logistics Information for Team Members
Dates and Times: The Institute runs from Wednesday, July 10 through Sunday, July 14. Check-in to the Institute will
begin at 12:00 pm on Wednesday, July 10 in the Smith Memorial Student Union (Ballroom Foyer, Third Floor). More
information on check-in to the Institute and to the residence hall is below. Please arrive no later than 5:30pm on July
10th. This will allow time for check-in. Also, remember that dinner will not be provided on Wednesday, July 10, so
please plan accordingly. The Institute will officially start with the opening plenary at 6:30 pm, followed by a light
reception. You can depart at any time on Sunday morning.
Location: The Institute will take place will take place at the Smith Memorial Student Union (SMSU; 1825 SW Broadway)
at Portland State University. The locations of Institute sessions are still being finalized but the Institute office will be in
SMSU 326 (Pacific Rim Room). You can view and print a campus map at http://www.pdx.edu/campus-map.
Travel to Portland: All participants are responsible for arranging travel to and from Portland State University. Portland is
easily accessible by air. The campus is approximately 10 miles from Portland International Airport, and drive time to
Portland is approximately 3 hours from Seattle and 10 hours from San Francisco. We advise you to make your travel
arrangements as soon as possible since fares often increase as the time of travel draws near.
Transportation into and within Portland:
There are several options for transportation from the airport to campus and within the city.
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Car: The campus is approximately 10 miles from Portland International Airport. Some teams may wish to rent a
car for use during the Institute and rentals are available at the airport from all major car rental companies. More
information on parking on campus is below.
Taxi: Taxi service is available from the airport with fares to the campus averaging $35-40 plus tip.
Public Transportation: Visit http://www.travelportland.com/transportation/getting-around/trains-buses for
more information on public transportation in Portland. The Portland Streetcar services the Portland State
University campus.
Parking: Parking permits are required to park on campus. Parking permits can be purchased at
https://regstg.com/Registration/Registration.aspx?rid=68c5447a-789a-4f00-b206-f813559acef4. The fee for parking is
$12 per day or $50 for a one-week permit. The weekly permit includes overnight parking. There are two parking lots and
three parking garages on campus. The permits will allow guests to park in any of the five locations--except where the
parking space is marked reserved. View the campus map (http://www.pdx.edu/campus-map) for locations of these
parking areas. The closest parking areas to the Broadway Residence Hall are Shattuck Parking Lot and Parking Structure
1.
For parking policies, please refer inquiries to the PSU Office of Transportation and Parking Services at 503.725.3442. Visit
http://www.pdx.edu/getting-around for more information on getting around Portland.
Directions to Portland State University: Driving directions to Portland State University are available from the school’s
website at http://www.pdx.edu/auxs/directions-psu-campus.
Lodging: All Institute participants will be housed in the Broadway Residence Hall (625 SW Jackson Street) in a single
bedroom with private baths. All rooms are furnished studios with kitchenettes (mini refrigerator, sink, stovetop).
However, these kitchenettes are not furnished with plates, utensils, pots, pans, and other kitchen supplies. Coffee
makers are available by request only from the Summer Housing and Conference Services Office (Broadway Suite 210).
The residence hall is within walking distance of the Smith Memorial Student Union where all Institute sessions will be
held.
Each sleeping room will include a bed, linens (two sheets, pillow/pillowcase, blanket), towels (bath, wash, and hand),
and a lamp. Please note that there is no air conditioning in the sleeping rooms and the windows do not open because of
LEED construction parameters for the building. Fans are available by request from the Summer Housing and Conference
Services Office (Broadway Suite 210) and are also listed in the suggested items to bring below. Wireless internet access
will be provided in each guest room.
Laundry facilities are located on every other floor in Broadway. The machines are coin-operated.
Other items you might consider bringing:
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ALL personal toiletries, including soap and shampoo
Extra bath towels (if you expect thick and fluffy)
Hangers
Extra blanket
Sweater for the daytime (Air conditioning in the Smith Memorial Student Union may be cool, and there
is limited control over the air.)
Rain gear and/or umbrella
Comfortable shoes or sneakers
Portable iron
Small reading lamp
Alarm clock
Small fan (there is no air conditioning in the sleeping rooms)
The dorm rooms are spacious but sparsely furnished, so bring along any comforts of home you find
indispensable.
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Arrival and Departure:
o Institute check-in (Wednesday, July 10) – 12:00pm to 6:00pm
 Location – Smith Memorial Student Union (SMSU), 1825 SW Broadway, Ballroom Foyer,
Third floor
 After 6pm – Check-in materials will be available in the Institute staff office (SMSU 326,
Pacific Rim Room)
o Residence hall check-in (Wednesday, July 10) – 12:00pm to 7:00pm (See below for check-in
procedures outside of these hours).
o Institute finishes (Sunday, July 14) – Breakfast available until 9:00am.
o Residence hall check-out (Sunday, July 14) – 5:00am to 10:00am
Residence hall check-in for participants will be in the lobby area of Broadway Residence Hall (625 SW
Jackson Street). When you arrive on campus, please proceed to the lobby of the Broadway Residence
Hall to receive keys to your room. You will need a picture ID to check-in. Guests will receive one (1)
room key, one (1) e-key to access the building, and one (1) fob to access the Student Recreation Center.
Please keep your room locked and have your keys with you at all times. Participants arriving outside of
the scheduled check-in hours can pick up keys in the Summer Housing and Conference Services office
in Broadway Suite 210 until 10:00pm. After 8:00pm, Portland State University locks campus buildings,
so you will need to call the office at 503-725-4336 to be let into the building. Also, please use the
entrance on the 6th avenue side of the building next to Starbucks after 8:00pm. If you plan to check in
after 10:00pm, please come to Broadway and contact the Guest Services Assistant on call at 971-2461598.
Residence hall check-out will take place on Sunday, July 14. All participants must be checked-out by
10:00am. Keys MUST be returned to Broadway Suite 210. Keys cannot be left in the rooms. Guests who
do not return their keys will be charged $80. If you are departing before 5:00am, there is a dropbox
outside of Broadway Suite 210 where you can leave your keys.
If you are thinking of building a family vacation into your travel, you should schedule family time for
either the pre- or post-Institute period, since the schedule is intensive. Sorry! There are no
accommodations on campus for family members.
Checking-In to the Institute: In addition to checking into your residence hall, you will need to check-in to the
Institute. Check-in for the Institute will take place in the Ballroom Foyer (Third Floor) in the Smith Memorial
Student Union from 12:00pm to 6:00pm on July 10. A final program that includes the location of all sessions will
be posted online just prior to the Institute and will also be given to you at check-in.
Telephones: The residence hall rooms do not have phones, so for ease of personal communications we
recommend cell phones.
Meals: Institute breakfasts and lunches will be served in Victor’s (First Floor of Ondine Hall; 1912 SW 6th Avenue)
from Thursday, July 11th to Sunday, July 14th. You need to show your AAC&U name tag, which you will receive
during Institute registration, to access the dining hall. Morning and afternoon breaks will be served throughout
the week in the Smith Memorial Student Union. An opening reception will be held the evening of Wednesday,
July 10 in the Smith Memorial Student Union. A closing reception and dinner will be held on Saturday, July 13.
Dinner is on your own Wednesday (July 10), Thursday (July 11), and Friday (July 12). The Institute ends with
breakfast on Sunday, July 14.
Unfortunately, the Viking Food Court in the basement of the Smith Memorial Student Union is closed during the
summer. There is a Starbucks and Subway in the Smith Memorial Student Union that will be open during the
weekdays of the institute. There are several coffee shops and casual restaurants in the immediate campus area.
For groceries, a Safeway supermarket is also within walking distance at 1010 SW Jefferson Street (0.6 miles from
the Broadway Residence Hall).
Special Dietary Requirements: Any participant with special dietary requirements should indicate so on the
online registration form: http://www.aacu.org/meetings/ild/ILD_reg1.cfm.
Dress: Dress will be casual throughout the week. In July, daytime temperatures in Portland are usually mid-70s
to low-80s. Overnight, temperatures are usually in the 50s. The Smith Memorial Student Union is airconditioned, so plan accordingly.
Computers and Internet Access: We recommend that each team bring at least one laptop and USB flash drive
for use during the Institute. At housing check-in, you will receive instructions on how to connect to the wireless
internet at Portland State University. Your room will be equipped with a wireless connection, but if you are
having connection issues, please go to the Summer Housing and Conference Services Office at Broadway 210. If
you cannot reach someone at the Summer Housing and Conference Services Office, call the OIT Help Desk at
503.725.HELP.
Photocopying: We urge you to think ahead and do any photocopying you need to do prior to arriving. However,
if you do find yourself needing copy services, there is a copy center a block away from the Smith Memorial
Student Center:
Clean Copy
Location: 1704 SW Broadway, Portland | Phone: 503-221-1876 | Please call shop for hours.
Fitness Center: All Institute participants will have access to Portland State’s Student Recreation Center (1800 SW
6th Avenue) for the duration of their stay. Please check the website (http://www.pdx.edu/recreation/) or call
503-725-5127 for their hours.
Additional Information: All questions related to Institute logistics should be directed to Kathryn Angeles at (202)
884-7413 or at angeles@aacu.org.