ADDENDUM FORM
REQUEST FOR PROPOSAL:
ADDENDUM NO:
DATE ISSUED:
ISSUED BY:
2015-163
1
December 9, 2015
Patrick Greene
DESCRIPTION:
Residence Telecommunications, Internet and Entertainment Services
INSTRUCTIONS:
Amend your copy of the Proposal document as detailed below. Sign and return this
addendum (attachments not necessary) with your Proposal submission as confirmation
that the addendum was taken into consideration.
DETAILS OF ADDENDUM:
This five page addendum is issued to extend the closing date, add more explicit language regarding other NS
Post-Secondary Institutions and provide additional information and corrections as follows:
Addendum Item 1:
Closing Date Now Reads: Proposals must be received before 4:00:00 p.m. Atlantic
Time, as designated by the office clock, Thursday, December 17, 2015.
Change to Read: Proposals must be received before 4:00:00 p.m. Atlantic Time, as
designated by the office clock, Friday, January 22, 2016.
Note: As a result of the closing date change the target schedule will be adjusted at the same proportional
durations with the exception of commencement of services which will remain as August 12, 2016.
Addendum Item 2:
In the INFORMATION TO PROPONENTS the following shall be added as the third
paragraph in the INTRODUCTION:
If the awarded Proponent offers a solution or option specifically identified as available to other Nova Scotia
Post-Secondary Institutions, and that option is acceptable to another Institution, that Institution is able to
establish a Contract with the awarded proponent as part of this Contract award. All Contracts with other
Institutions may be established at any time during the Dalhousie University Contract period, but must not extend
beyond the expiration of the Contract with Dalhousie University.
All other Terms and Conditions remain unchanged.
All Addenda are to be signed and submitted with the Proposal. Addenda submitted by facsimile or
electronic communication will not be accepted.
NAME OF FIRM:________________________ SIGNATURE:____________________________________
Addendum #1 RFP 2015-163 - Page 2 of 5
Addendum Item 3:
Any items identified as available upon request throughout this and any following
Addenda are listed as such to reduce security and confidentiality concerns due to the
nature of the information. Only those Proponents intending to submit a Proposal shall
request and be granted access.
Floor plans, drawings, pathways, conduit routes, tunnels and any other supplied
information is provided to the best of our ability, however, is provided for information
purposes only and shall in no way constitute a formal part to the contract with Dalhousie
University to perform the services associated with this RFP.
Dalhousie University will not be responsible for the accuracy thereof and shall not be
responsible for any acts taken or decisions made based on such information.
We will reiterate CONFIDENTIALITY OF INFORMATION from the
INFORMATION TO PROPONENTS:
All documents, information, requirements, specifications, tracings, or attachments
provided by Dalhousie University and pertaining to this Proposal remains the property
of the University and shall be treated in strict confidence by the Proponent. No part of
this Proposal may be transmitted to, or discussed with a third party, nor reproductions
made thereof, without prior written consent of the University, except for the purpose of
this Proposal.
Addendum Item 4:
Floor plans of the Residence buildings are available only to Proponents who are
intending to submit a Proposal by request to patrickgreene@dal.ca
Civic Addresses for the Residences, matching floor plan folders are as follows:
C220 SHIRREFF HALL
C520 HOWE HALL
C521 HOWE HALL FOUNTAIN
C521 HOWE HALL
000 Basement-Ground Levels-Model
C540 STUDLEY HOUSE
C790 LEMARCHANT PLACE
C320 DE MILLE HOUSE
D340 SEYMOUR STREET
D541 HENRY STREET
D542 HENRY STREET
D550 LYALL HOUSE
D580 COLPITT HOUSE
E800 GLENGARY
J500 MM OBRIEN-M BLDG
J600 GRAD STUD RES-O BLDG
J910 GERARD HALL
N100 FRASER HOUSE
N120 CHAPMAN HOUSE
N140 TRUEMAN HOUSE
Risley
6385 South Street, Halifax, NS
6230 Coburg Road, Halifax, NS
6230 Coburg Road, Halifax, NS
B3H 4J4
B3H 4R2
B3H 4R2
6230 Coburg Road, Halifax, NS
1452 LeMarchant Street, Halifax, NS
1246 LeMarchant Street, Halifax, NS
1411 Seymour Street, Halifax, NS
1435
1400
1410
1416/1424 Henry Street, Halifax, NS
1434/1444 Henry Street, Halifax, NS
1253 Edward St, Halifax, NS
5217 Morris St, Halifax, NS
5231 Morris Street, Halifax, NS
5303 Morris Street, Halifax, NS
10 Horseshoe Crescent, Bible Hill, NS,
20 Horseshoe Crescent, Bible Hill, NS,
30 Horseshoe Crescent, Bible Hill, NS,
1233 LeMarchant Street, Halifax, NS
B3H 4R2
B3H 4R2
B3H 3P7
B3H 3M6
B3H 3M6
B3H 4R2
B3H 4R2
B3H 3J8
B3H 3J8
B3H 3H3
B3H 1B6
B3H 1B6
B3H 3Z5
B2N 5E3
B2N 5E3
B2N 5E3
B3H 3P7
Addendum #1 RFP 2015-163 - Page 3 of 5
Addendum Item 5:
Change REQUIREMENTS 2.1.3 to add “Approximately 50…” in the beginning of last
sentence. Revised to read:
In addition to services at the bedside, there exists multiple Common Spaces requiring
service such as washrooms, dining halls, laundry rooms, study lounges, kitchenettes, etc.
which require access to internet/Wifi. Approximately 50 TV lounges require phone (for
emergency and local calls), wired internet and Wifi and an entertainment package.
Delete 2.1.3.1 from REQUIREMENTS
Addendum Item 6:
Question: What constitutes a "Common Room" requiring facilities? Please confirm a
common room excludes or is limited to the following? Lounge, Lobby, Bathroom, Laundry Room.
Answer: Please see Addendum Item 5 correction to 2.1.3 of REQUIREMENTS which refers to Common Spaces
in addition to detailed breakdown in Schedule A
Addendum Item 7:
Question: Can we have a “topical” view of all residence buildings, including the civic
addresses for each building which also shows how they are inter-connected to each other via communication
conduit(s) and/or tunnel pathways, including the main Dal Tunnel.
Similar Question: We would like to get a steam tunnel map and associated building conduit connection drawings.
Answer: By request listed below, attached will be four drawings; three of them showing tunnel to LMU,
Studley Tunnel and DAC pathways. The forth drawings is a comprehensive overview of the Dalhousie Halifax
Campus.
Available only to Proponents who are intending to submit a Proposal by request to patrickgreene@dal.ca
Addendum Item 8:
Question: Which buildings have multiple accesses (aerial and underground, tunnel, etc).
Answer: I cannot answer this accurately. To the best of my knowledge Shirreff Hall, Studley Apartments,
Gerrard and the Mini Res. houses on Henry St. are the only buildings with both Aerial and underground service
entrances
Addendum Item 9:
Question: With buildings that have multiple access routes / point can we (if we choose
or require) use the aerial access point even if an underground access point is available?
Answer: We would prefer to limit the aerial installations of cabling on campus.
Addendum Item 10: Question: Please confirm if we are to provide facilities to each room/suite or to each
individual bed as there are situations where there are 2 or 3 beds in a room/suite/apartment.
Answer: See REQUIREMENTS 7.4.1 One Entertainment Package Option per bed, per apartment plus package
option per lounge. This means each bed should have an entertainment package. If the proponent can provide an
economical yet effective alternative to this, it should be presented.
7.5.3 The internet access provided per wired connection (every room and common area) ……There must be a
wired connection at each bed. WiFI solution could/would be for the room/suite/apartment.
Addendum #1 RFP 2015-163 - Page 4 of 5
Addendum Item 11: Question A: In each building, please advise on how many sub-communication rooms are
fed from the main communication room of the building.
Similar Questions: We require all building drawings including, floor plans, room layouts, communications
drawings, any cabling information that is available, building footprint drawings, with Main Telephone Rooms
(MTR) and satellite closets flagged.
Can Main Telephone Rooms and Satellite Telecom Closets be identified on the floor plans?
Can the approximate number of dormitory rooms served from each telecom closet be identified?
Answer: By request, a spreadsheet listing room numbers of all telecomm and entrance rooms will be made
available only to Proponents who are intending to submit a Proposal by request to patrickgreene@dal.ca
Question B: Also, how many residence rooms/beds are fed from each of the communication rooms as mentioned
above.
Answer: These details are not readily available but can be derived from the floor plans and the list of telecomm
rooms.
Addendum Item 12: Question: Please identify who will be responsible for the creation and / or repair of any
/all "Dal confirmed" pathways, conduits, routes that are deemed impassible?
Answer: Dalhousie will deal with this situation with the awarded Proponent and evaluated on a case-by-case
basis.
Addendum Item 13: Question: With regard to working and accessing the many confined spaces, do any of
them require special equipment, certifications, ventilation time to clear before working, etc?
Answer: Such considerations are listed in the RFP section INFORMATION TO PROPONENTS, 18. SPECIAL
CONDITIONS
In addition, the Contractor shall provide, before any work is initiated, a job “Site Specific Safety Plan”
identifying all hazards associated with your scope of work and provide safe work practices and personnel
protection methods.
Addendum Item 14: Question A: Are there any communications rooms whereby we would not be allowed to
terminate in or place a splice closure in for future access as/if required?
Answer: No, however, we would like to approve the use of all space required in the telecomm rooms.
Question B: In relation to above, if there are communications rooms we cannot terminate in, can we at least pass
through all of them with a fibre optic cable as/if required?
Answer: Yes
Addendum #1 RFP 2015-163 - Page 5 of 5
Addendum Item 15: Question: Please identify which Dal owned fibre cables throughout Dal (Hfx and Truro)
we could use if we wanted or needed to use them. If so, also identify the start and end termination locations
as well as the path they take. Also indicate how many spare fibres are available in each cable.
Answer: All Dalhousie fiber cables are available for use if spares strands are available. Please provide your
requirements and we will check if available.
Addendum Item 16:
Question: Can you please identify if there is known asbestos in any of the residences.
Answer: Yes, as per Appendix B; Job or Project Hazard Assessment Worksheet. Any known Asbestos
information will be made available to the awarded Proponent and evaluated on a case-by-case basis.
Addendum Item 17:
Question: We would like to see existing Dal fibre network drawings.
Answer: We do not have drawings of our fiber network. If you are considering using portions of the existing
Dalhousie fiber network, please provide the details of your requirements and we will check if available. We do
have single mode fiber to most sites in Halifax.
Addendum Item 18:
Question: Can you please provide details on Dal structured cabling standards.
Answer: The university telecommunications design guidelines are located as Item 12 at the following link
http://www.dal.ca/dept/facilities/campus-development/design-guidelines.html
Addendum Item 19: Question: Please confirm whether vendors can use existing wall mount rack’s in MTR’s
and satellite closets.
Answer: Yes, vendors will be allowed to use existing wall mount racks where space permits. We would like to
approve the use of all space required in the telecomm rooms.