EDUCATIONAL APPLICATIONS AT THE
UNIVERSITY OF TWENTE
AS USED FOR THE TWENTS EDUCATION MODEL (TEM)
CES
Version 5.0, July 2015
EDUCATIONAL SYSTEMS
WHAT THEY ARE USED FOR
 Module enrolment
 Module information and materials
 Personal timetables
 Booking a study or meeting room
 Educational announcements
 Registering results
 Education!
 Contact with your instructors
 Handing in your assignments
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EDUCATIONAL SYSTEMS
WHAT SYSTEMS ARE THERE?
 My.utwente.nl
 Easy access to module
and grade information
 Timetabling systems
 Personal timetable
(MyTimetable)
 Booking study rooms
(Webroombooking)
 OSIRIS
 Enrollment
 Study progress
 Blackboard
 Educational materials
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MY.UTWENTE.NL
ACCESS TO EDUCATIONAL SYSTEMS AND NEWS/EVENTS
 Both a desktop and a mobile site
 Can be viewed on any device
 Tip: set http://my.utwente.nl as a favorite in your browser
 More information in the Student portal instruction clip:
http://vimeo.com/28458750
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MY.UTWENTE.NL
PERSONAL WEB PAGE
 Log in via the “Login “ button
 Log in with your student account
 Once logged in, your own personal web page can be created
 Personalization using the available gadgets
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MY.UTWENTE.NL
GADGETS
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MY.UTWENTE.NL
GADGETS
 UT Applications
 Direct links to all applications for
students
 For every system, manuals can be
found by clicking on the plus sign
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MY.UTWENTE.NL
GADGETS
 Educational
announcements
 For all your faculty’s
announcements
 Both course related
information and colloquia
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MY.UTWENTE.NL
GADGETS
 Course info
 Search in the course offerings
 With links to the detailed information in OSIRIS
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MY.UTWENTE.NL
GADGETS
 Library
 Search for articles and books
 My results
 See your grades immediately
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MY.UTWENTE.NL
MOBILE WEBSITE
 There is a mobile website as well
 This mobile version offers the same
functionality as the desktop web site, and
offers direct access to Blackboard Mobile
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MY.UTWENTE.NL
FEEDBACK
 Do you have feedback on My Utwente?
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MYTIMETABLE
PERSONAL TIMETABLE
 Create a personal
timetable
 Timetable can be exported
(PDF, CSV, iCal)
 Subscription is also
possible!
 Via http://my.utwente.nl or
https://rooster.utwente.nl
 Log in with your student
account
 Mobile webpage available
as well
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MYTIMETABLE
ADDING A TIMETABLE
 The addition of timetables
can be done for modules
or module components
 Make sure to select the
right academic year
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MYTIMETABLE
ADDING A TIMETABLE
 The addition of timetables
can be done for modules
or module components
 Make sure to select the
right academic year
 Search for a module by its
name or filter by study
programme/block
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MYTIMETABLE
ADDING A TIMETABLE
 The addition of timetables
can be done for modules
or module components
 Make sure to select the
right academic year
 Search for a module by its
name or filter by study
programme/block
 Add the programme of
either your own or all
study groups
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MYTIMETABLE
PERSONALIZE
 Turn on or off modules
or subjects
 Using the checkboxes
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MYTIMETABLE
PERSONALIZE
 Turn on or off modules
or subjects
 Using the checkboxes
 Turn on or off activity
types
 Using “Filter activity
types”
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MYTIMETABLE
PERSONALIZE
 Turn on or off modules
or subjects
 Using the checkboxes
 Turn on or off activity
types
 Using “Filter activity
types”
 Uncheck unwanted
activity types
 Or “Select none” to be
able to then check all
 This way, you can e.g. filter
for only exams!
wanted activity types
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MYTIMETABLE
SUBSCRIBING AND EXPORTING
 Subscription in
 Microsoft Outlook
 Google Calendar
 Apple Calendar
 Other programme
(using iCal link)
 Export as
 PDF
 CSV
 iCal
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MYTIMETABLE
FUNCTIONALITY
 Mobile version available
 Calendar can be tweaked to your own demands
 Filter by subjects
 Filter by activity types
 When subscribed to a timetable, changes are made automatically within
15 minutes
 Questions?
 Check the built-in HELP functionality
 Contact SNT (http://www.snt.utwente.nl/)
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WEBROOMBOOKING
LOGON
 Meant for booking of
rooms for e.g. group
work
 Via http://my.utwente.nl
or http://wrb.utwente.nl
 Logon with your student
account
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WEBROOMBOOKING
LOCATION
 Enter the number of
participants
 Choose a building
 Choose the room
type and equipment
 Filter using the
“View filtered
rooms” button
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WEBROOMBOOKING
TIME & DATE
 Choose a day
 Choose a time and
duration
 A room can be
booking for 4 hours
maximum
 2 bookings per
student per week
 Booking for at most 2
weeks in advance
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WEBROOMBOOKING
CONFIRM
 WRB decides which
rooms you can book
 Choose one and click
on ‘Next’
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WEBROOMBOOKING
CONFIRM
 WRB decides which
rooms you can book
 Choose one and click
on ‘Next’
 ‘Confirm booking’
 After this, a
confirmation mail will
be sent to you
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WEBROOMBOOKING
MY BOOKINGS
 In ‘My Bookings’, all
your current bookings
can be viewed
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WEBROOMBOOKING
MY BOOKINGS
 In ‘My Bookings’, all
your current bookings
can be viewed
 If necessary, bookings
can be canceled here
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OSIRIS
SUMMARY
 Is used for
 Study counselling
 Enrolment and unenrolment for modules
 Checking recent study results
 An overview of the study progress
 Checking information about the content of courses
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OSIRIS
LOGGING IN
 Via http://my.utwente.nl or
http://osiris.utwente.nl/student
 Log in with your student
account
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OSIRIS
PERSONAL DETAILS
 Your personal details as they
are known to the UT
 Something wrong? Contact
the Admission Office
 You can change your photo
yourself
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OSIRIS
TUTORS
 Information about your tutors can be found here
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OSIRIS
TUTORS
 Your tutor can keep notes of conversations and appointments here
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OSIRIS
TUTORS
 You can keep track of your extracurricular activities (such as a job/your
own company, committees, a board membership, volunteer aid or topclass sport/culture), to keep your tutor informed
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OSIRIS
REGISTER
 Registering for modules in OSIRIS is mandatory
 Registration for tests and module components then happens automatically
 Enrolment in Blackboard is linked to registration in OSIRIS
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OSIRIS
REGISTER
 Searching can be done based on your study programme (the right
module is then shown) or with the search function
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OSIRIS
REGISTER
 Use the search option if you want to follow a module or make a test that
is not part of your study- or examination programme. You can find
modules by selecting ‘module’ as the cursustype.
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OSIRIS
REGISTER
 Registration for a module can be done up to one day before the start of
the quartile
 Registration for module components and tests happens automatically
when registered for that module in OSIRIS
 Enrolment in Blackboard is done automatically when registered in
OSIRIS
 Deregistration for a module or test can be done up to one day before the
start of the quartile, and after that only after consultation with your study
programme (e.g. the study adviser)
 Registration for any reparation or supplementary test is done via the
study programme
 Information about (de)registering:
http://www.utwente.nl/ces/studentservices/en/osiris/Osiris/
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OSIRIS
DEREGISTER
 You can find a list of your registrations here, and use the possibility to
deregister (up until the last day before the start of the quartile)
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OSIRIS
DEREGISTER
 You can only deregister for a test after consultation with your study
programme (e.g. the study adviser)
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OSIRIS
DEREGISTER
 Deregistration for a module in OSIRIS automatically leads to
unenrollment for the accompanying course site in Blackboard!
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OSIRIS
RESULTS
 The last 15 results are shown here
 The final results of modules are shown in the study progress review
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OSIRIS
SET-UP OF MODULES IN TEM
Plan of
approach
Process report
(15%)
Final report
phase 1
Project (30%)
Final report
(60%)
Presentation
(25%)
Biochemistry
(18%)
Module result
Exam
Partial exam
Chemistry
(29%)
Partial Exam
Group
assignments
Courses (70%)
Partial exam
Mathematics
(29%)
Bonus points
homework
Exam
 A module is built up out of
components: projects and
theoretical components
 The module result and the
underlying test results are
registered in OSIRIS
 The partial results for module
components are registered and
communicated by the instructor,
e.g. via Blackboard
Partial exam
Anatomy+
ultrasound
25%
Practical
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OSIRIS
PROGRESS
 You can create a study progress review and a file overview here
 Once known, your binding recommendation will be visible in this screen
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OSIRIS
PROGRESS
 Study progress review:
 A list of all modules you have passed or failed
 File overview:
 A list of your grades
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OSIRIS
STUDY PROGRESS REVIEW
 Printing options for test results and courses still to be taken
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OSIRIS
STUDY PROGRESS REVIEW
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OSIRIS
FILE OVERVIEW
 Choice in detail, type of results, exam stage
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OSIRIS
FILE OVERVIEW
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OSIRIS
BINDING RECOMMENDATION
 Norm: 45 EC = 3 modules
 Introductory meeting, temporary recommendation, final recommendation
 Personal circumstances should be stated as soon as possible
 For detailed information: www.utwente.nl/bsa
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OSIRIS
BINDING RECOMMENDATION
 Recommendation letters are sent per mail to your student e-mailadress
 The recommendations are also available in OSIRIS
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OSIRIS
COURSES
 Search for modules
 For registration for courses/modules not within your own programme
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BLACKBOARD
SUMMARY
 Is used for:
 Announcements
 Looking up lecture sheets / interesting articles etc.
 Looking up assignments and handing them in
 Filling in online (partial) tests
 Checking (partial) grades
 Forming groups for assignments
 The saving of shared documents
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BLACKBOARD
LOG IN
 Via http://my.utwente.nl or directly via http://blackboard.utwente.nl
 Log in with your student account
 Can also be reached via the Blackboard Mobile Learn app, for iOS,
Android, Blackberry and webOS
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BLACKBOARD
PERSONALIZE
 My Blackboard: the home page of Blackboard
 Can be personalized to your own needs
 Tip: hide course sites of modules you have already finished in
MyCourses
 You can off or on e-mail notifications for updates in Blackboard
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BLACKBOARD
MY BLACKBOARD
 Homepage of
Blackboard
 Shows the course
sites you are
enrolled in, and
announcements as
well as news about
educational systems
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BLACKBOARD
MY BLACKBOARD
 Can be
customized using:
 Add Module
((de)select modules)
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BLACKBOARD
MY BLACKBOARD
 Can be
customized using:
 Add Module
((de)select modules)
 Personalise page
(change layout)
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BLACKBOARD
MY BLACKBOARD
 Can be customized
using:
 Add Module
((de)select modules)
 Personalise page
(change layout)
 “Drag & drop”
(change the positions
of the modules)
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BLACKBOARD
MY BLACKBOARD
 Can be customized
using:
 Add Module
((de)select modules)
 Personalise page
(change layout)
 “Drag & drop”
(change the positions
of the modules)
 The “gears” (change
! Hide courses by
changing the content of
the content of
the “My Courses”
modules)
module
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BLACKBOARD
NOTIFICATIONS
 Here you will
receive notifications
for the courses you
are enrolled in
 The settings for
notifications can be
changed using “Edit
Notification
Settings”
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BLACKBOARD
NOTIFICATIONS
 The following
settings can be
changed:
 General settings
(e-mail frequency,
due date
notifications)
 The type of
notifications (per
course or bulk
notification
settings)
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BLACKBOARD
COURSE SITE
 Each module has a corresponding course site in Blackboard
 When registered in OSIRIS for a module, you will be enrolled in the
corresponding course site in Blackboard automatically (same applies
for deregistering)
 Registration (in OSIRIS) can be done up until the last day before the
start of a quartile
 Course sites in Blackboard are available as from two weeks before the
start of a quartile
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BLACKBOARD
COURSE SITE
 Per module one course site
 All module components use the
same course sites
 Information is ordened per module
component
 Instructors will post updates and
announcements frequently, so check
Blackboard frequently!
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BLACKBOARD
COURSE SITE
 Announcements
 All instructors for a
module will post
updates here
 An overview of the
last
announcements is
visible on the
Blackboard
homepage (My
Blackboard) as
well
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BLACKBOARD
COURSE SITE
 Course information
 This page contains
the course
information from
OSIRIS (among
other things
content, goals,
books) plus any
additional
information
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BLACKBOARD
COURSE SITE
 Contacts
 Names and e-mail
adresses of
instructors and
student assistants
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BLACKBOARD
COURSE SITE
 Course materials
 All materials
related to the
content of the
module, such as
lecture sheets,
papers, question
sheets, answer
sheets, old tests,
…
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BLACKBOARD
COURSE SITE
 Assignments
 Assignment
descriptions and
the subscription
of your answers
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BLACKBOARD
COURSE SITE
 It is possible to write
your answer for an
assignment in the
editor. You can also
upload files from your
computer.
 An assignment can be
saved (Save Draft –
please note that your
instructor will not see
this) or submitted
(Submit).
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BLACKBOARD
COURSE SITE
 Group enroll
 To enroll in a group
for a project or for
assignments
 My Groups
 Various collaboration
possibilities:
 File Exchange
 Blog
 Forum
 Wiki
 …
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BLACKBOARD
COURSE SITE
 Email
 The possibility to
e-mail your fellow
students, your
group members,
instructors…
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BLACKBOARD
ORGANISATIONS
 “Organisations” are used in Blackboard for things that are not regular
modules
 Examples:
 Mathematics learning line
 Non-regular courses
 Pages for internships/graduation/study trips
 You have to enroll and unenroll in organisations in Blackboard
 The functionality of an Organization site is the same as for a Course site
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BLACKBOARD
ORGANISATIONS
 Self-enrollment
 First, find the organization
you need
 Click on “Organisations”
 Browse to the right
organization, or
 Search by name
 Then, enroll:
 Click on the downward
pointing arrow
 Click on “Enroll”
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BLACKBOARD
ORGANISATIONS
 Unenroll:
 Using the “Unenroll”
button
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BLACKBOARD
MENU
 Blackboard has a menu with shortcuts, which is
opened by clicking on your name in the top right
corner:
 Recently visited courses
 Posts (in blogs, journals, wiki’s etc.)
 Updates (e.g. recent announcements in courses)
 My Grades
 Calendar
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BLACKBOARD
MY GRADES
 Looking up (partial)
grades in Blackboard
 Sort by
 Course order
 Last activity
 Due date
 Filter by
 Graded assignments
 Grade upcoming
 Assignment submitted
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BLACKBOARD
CALENDAR
 Instructors can add
deadlines and tests to
the calendar in
Blackboard
 Courses can be
turned off and on
 The calendar can be
exported
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BLACKBOARD
BLACKBOARD MOBILE
 With the Blackboard Mobile Learn app, for
iOS, Android, Blackboard and webOS, you
have access to Blackboard on your phone or
tablet as well
 Firstly, select your university. Then you can
log in with your student account
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BLACKBOARD
BLACKBOARD MOBILE
 Courses
 All courses in which you are enrolled are
visible in the app as well
 In Blackboard Mobile the same functions
are available as in the web version
 You can set which courses to view in the
app too
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SUMMARY
IMPORTANT NOTES
 Al important links can be found via http://my.utwente.nl
 Do not forget to register for modules
 Keep track of the announcements in Blackboard and on
http://my.utwente.nl
 Module grades and the underlying test results are published in OSIRIS.
Partial grades for module components are registered by the instructor.
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SUMMARY
WHERE TO GO FOR HELP
 For questions about MyUtwente: mail to onlinemedia@utwente.nl
 For questions about MyTimetable: check the built-in HELP
 Manuals for the educational systems can be found on
www.utwente.nl/onderwijssystemen/en/, as well as this presentation.
 You can contact Student Services for questions about Blackboard or
OSIRIS:
 http://www.utwente.nl/ces/studentservices/en/
 The desk in the Vrijhof
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