EDUCATIONAL APPLICATIONS AT THE UNIVERSITY OF TWENTE AS USED FOR THE TWENTS EDUCATION MODEL (TEM) CES Version 5.0, July 2015 EDUCATIONAL SYSTEMS WHAT THEY ARE USED FOR Module enrolment Module information and materials Personal timetables Booking a study or meeting room Educational announcements Registering results Education! Contact with your instructors Handing in your assignments Educational systems UT 20-7-2015 2 EDUCATIONAL SYSTEMS WHAT SYSTEMS ARE THERE? My.utwente.nl Easy access to module and grade information Timetabling systems Personal timetable (MyTimetable) Booking study rooms (Webroombooking) OSIRIS Enrollment Study progress Blackboard Educational materials Educational systems UT 20-7-2015 3 MY.UTWENTE.NL ACCESS TO EDUCATIONAL SYSTEMS AND NEWS/EVENTS Both a desktop and a mobile site Can be viewed on any device Tip: set http://my.utwente.nl as a favorite in your browser More information in the Student portal instruction clip: http://vimeo.com/28458750 Educational systems UT 20-7-2015 4 MY.UTWENTE.NL PERSONAL WEB PAGE Log in via the “Login “ button Log in with your student account Once logged in, your own personal web page can be created Personalization using the available gadgets Educational systems UT 20-7-2015 5 MY.UTWENTE.NL GADGETS Educational systems UT 20-7-2015 6 MY.UTWENTE.NL GADGETS UT Applications Direct links to all applications for students For every system, manuals can be found by clicking on the plus sign Educational systems UT 20-7-2015 7 MY.UTWENTE.NL GADGETS Educational announcements For all your faculty’s announcements Both course related information and colloquia Educational systems UT 20-7-2015 8 MY.UTWENTE.NL GADGETS Course info Search in the course offerings With links to the detailed information in OSIRIS Educational systems UT 20-7-2015 9 MY.UTWENTE.NL GADGETS Library Search for articles and books My results See your grades immediately Educational systems UT 20-7-2015 10 MY.UTWENTE.NL MOBILE WEBSITE There is a mobile website as well This mobile version offers the same functionality as the desktop web site, and offers direct access to Blackboard Mobile Educational systems UT 20-7-2015 11 MY.UTWENTE.NL FEEDBACK Do you have feedback on My Utwente? Educational systems UT 20-7-2015 12 MYTIMETABLE PERSONAL TIMETABLE Create a personal timetable Timetable can be exported (PDF, CSV, iCal) Subscription is also possible! Via http://my.utwente.nl or https://rooster.utwente.nl Log in with your student account Mobile webpage available as well Educational systems UT 20-7-2015 13 MYTIMETABLE ADDING A TIMETABLE The addition of timetables can be done for modules or module components Make sure to select the right academic year Educational systems UT 20-7-2015 14 MYTIMETABLE ADDING A TIMETABLE The addition of timetables can be done for modules or module components Make sure to select the right academic year Search for a module by its name or filter by study programme/block Educational systems UT 20-7-2015 15 MYTIMETABLE ADDING A TIMETABLE The addition of timetables can be done for modules or module components Make sure to select the right academic year Search for a module by its name or filter by study programme/block Add the programme of either your own or all study groups Educational systems UT 20-7-2015 16 MYTIMETABLE PERSONALIZE Turn on or off modules or subjects Using the checkboxes Educational systems UT 20-7-2015 17 MYTIMETABLE PERSONALIZE Turn on or off modules or subjects Using the checkboxes Turn on or off activity types Using “Filter activity types” Educational systems UT 20-7-2015 18 MYTIMETABLE PERSONALIZE Turn on or off modules or subjects Using the checkboxes Turn on or off activity types Using “Filter activity types” Uncheck unwanted activity types Or “Select none” to be able to then check all This way, you can e.g. filter for only exams! wanted activity types Educational systems UT 20-7-2015 19 MYTIMETABLE SUBSCRIBING AND EXPORTING Subscription in Microsoft Outlook Google Calendar Apple Calendar Other programme (using iCal link) Export as PDF CSV iCal Educational systems UT 20-7-2015 20 MYTIMETABLE FUNCTIONALITY Mobile version available Calendar can be tweaked to your own demands Filter by subjects Filter by activity types When subscribed to a timetable, changes are made automatically within 15 minutes Questions? Check the built-in HELP functionality Contact SNT (http://www.snt.utwente.nl/) Educational systems UT 20-7-2015 21 WEBROOMBOOKING LOGON Meant for booking of rooms for e.g. group work Via http://my.utwente.nl or http://wrb.utwente.nl Logon with your student account Educational systems UT 20-7-2015 22 WEBROOMBOOKING LOCATION Enter the number of participants Choose a building Choose the room type and equipment Filter using the “View filtered rooms” button Educational systems UT 20-7-2015 23 WEBROOMBOOKING TIME & DATE Choose a day Choose a time and duration A room can be booking for 4 hours maximum 2 bookings per student per week Booking for at most 2 weeks in advance Educational systems UT 20-7-2015 24 WEBROOMBOOKING CONFIRM WRB decides which rooms you can book Choose one and click on ‘Next’ Educational systems UT 20-7-2015 25 WEBROOMBOOKING CONFIRM WRB decides which rooms you can book Choose one and click on ‘Next’ ‘Confirm booking’ After this, a confirmation mail will be sent to you Educational systems UT 20-7-2015 26 WEBROOMBOOKING MY BOOKINGS In ‘My Bookings’, all your current bookings can be viewed Educational systems UT 20-7-2015 27 WEBROOMBOOKING MY BOOKINGS In ‘My Bookings’, all your current bookings can be viewed If necessary, bookings can be canceled here Educational systems UT 20-7-2015 28 OSIRIS SUMMARY Is used for Study counselling Enrolment and unenrolment for modules Checking recent study results An overview of the study progress Checking information about the content of courses Educational systems UT 20-7-2015 29 OSIRIS LOGGING IN Via http://my.utwente.nl or http://osiris.utwente.nl/student Log in with your student account Educational systems UT 20-7-2015 30 OSIRIS PERSONAL DETAILS Your personal details as they are known to the UT Something wrong? Contact the Admission Office You can change your photo yourself Educational systems UT 20-7-2015 31 OSIRIS TUTORS Information about your tutors can be found here Educational systems UT 20-7-2015 32 OSIRIS TUTORS Your tutor can keep notes of conversations and appointments here Educational systems UT 20-7-2015 33 OSIRIS TUTORS You can keep track of your extracurricular activities (such as a job/your own company, committees, a board membership, volunteer aid or topclass sport/culture), to keep your tutor informed Educational systems UT 20-7-2015 34 OSIRIS REGISTER Registering for modules in OSIRIS is mandatory Registration for tests and module components then happens automatically Enrolment in Blackboard is linked to registration in OSIRIS Educational systems UT 20-7-2015 35 OSIRIS REGISTER Searching can be done based on your study programme (the right module is then shown) or with the search function Educational systems UT 20-7-2015 36 OSIRIS REGISTER Use the search option if you want to follow a module or make a test that is not part of your study- or examination programme. You can find modules by selecting ‘module’ as the cursustype. Educational systems UT 20-7-2015 37 OSIRIS REGISTER Registration for a module can be done up to one day before the start of the quartile Registration for module components and tests happens automatically when registered for that module in OSIRIS Enrolment in Blackboard is done automatically when registered in OSIRIS Deregistration for a module or test can be done up to one day before the start of the quartile, and after that only after consultation with your study programme (e.g. the study adviser) Registration for any reparation or supplementary test is done via the study programme Information about (de)registering: http://www.utwente.nl/ces/studentservices/en/osiris/Osiris/ Educational systems UT 20-7-2015 38 OSIRIS DEREGISTER You can find a list of your registrations here, and use the possibility to deregister (up until the last day before the start of the quartile) Educational systems UT 20-7-2015 39 OSIRIS DEREGISTER You can only deregister for a test after consultation with your study programme (e.g. the study adviser) Educational systems UT 20-7-2015 40 OSIRIS DEREGISTER Deregistration for a module in OSIRIS automatically leads to unenrollment for the accompanying course site in Blackboard! Educational systems UT 20-7-2015 41 OSIRIS RESULTS The last 15 results are shown here The final results of modules are shown in the study progress review Educational systems UT 20-7-2015 42 OSIRIS SET-UP OF MODULES IN TEM Plan of approach Process report (15%) Final report phase 1 Project (30%) Final report (60%) Presentation (25%) Biochemistry (18%) Module result Exam Partial exam Chemistry (29%) Partial Exam Group assignments Courses (70%) Partial exam Mathematics (29%) Bonus points homework Exam A module is built up out of components: projects and theoretical components The module result and the underlying test results are registered in OSIRIS The partial results for module components are registered and communicated by the instructor, e.g. via Blackboard Partial exam Anatomy+ ultrasound 25% Practical Educational systems UT 20-7-2015 43 OSIRIS PROGRESS You can create a study progress review and a file overview here Once known, your binding recommendation will be visible in this screen Educational systems UT 20-7-2015 44 OSIRIS PROGRESS Study progress review: A list of all modules you have passed or failed File overview: A list of your grades Educational systems UT 20-7-2015 45 OSIRIS STUDY PROGRESS REVIEW Printing options for test results and courses still to be taken Educational systems UT 20-7-2015 46 OSIRIS STUDY PROGRESS REVIEW Educational systems UT 20-7-2015 47 OSIRIS FILE OVERVIEW Choice in detail, type of results, exam stage Educational systems UT 20-7-2015 48 OSIRIS FILE OVERVIEW Educational systems UT 20-7-2015 49 OSIRIS BINDING RECOMMENDATION Norm: 45 EC = 3 modules Introductory meeting, temporary recommendation, final recommendation Personal circumstances should be stated as soon as possible For detailed information: www.utwente.nl/bsa Educational systems UT 20-7-2015 50 OSIRIS BINDING RECOMMENDATION Recommendation letters are sent per mail to your student e-mailadress The recommendations are also available in OSIRIS Educational systems UT 20-7-2015 51 OSIRIS COURSES Search for modules For registration for courses/modules not within your own programme Educational systems UT 20-7-2015 52 BLACKBOARD SUMMARY Is used for: Announcements Looking up lecture sheets / interesting articles etc. Looking up assignments and handing them in Filling in online (partial) tests Checking (partial) grades Forming groups for assignments The saving of shared documents Educational systems UT 20-7-2015 53 BLACKBOARD LOG IN Via http://my.utwente.nl or directly via http://blackboard.utwente.nl Log in with your student account Can also be reached via the Blackboard Mobile Learn app, for iOS, Android, Blackberry and webOS Educational systems UT 20-7-2015 54 BLACKBOARD PERSONALIZE My Blackboard: the home page of Blackboard Can be personalized to your own needs Tip: hide course sites of modules you have already finished in MyCourses You can off or on e-mail notifications for updates in Blackboard Educational systems UT 20-7-2015 55 BLACKBOARD MY BLACKBOARD Homepage of Blackboard Shows the course sites you are enrolled in, and announcements as well as news about educational systems Educational systems UT 20-7-2015 56 BLACKBOARD MY BLACKBOARD Can be customized using: Add Module ((de)select modules) Educational systems UT 20-7-2015 57 BLACKBOARD MY BLACKBOARD Can be customized using: Add Module ((de)select modules) Personalise page (change layout) Educational systems UT 20-7-2015 58 BLACKBOARD MY BLACKBOARD Can be customized using: Add Module ((de)select modules) Personalise page (change layout) “Drag & drop” (change the positions of the modules) Educational systems UT 20-7-2015 59 BLACKBOARD MY BLACKBOARD Can be customized using: Add Module ((de)select modules) Personalise page (change layout) “Drag & drop” (change the positions of the modules) The “gears” (change ! Hide courses by changing the content of the content of the “My Courses” modules) module Educational systems UT 20-7-2015 60 BLACKBOARD NOTIFICATIONS Here you will receive notifications for the courses you are enrolled in The settings for notifications can be changed using “Edit Notification Settings” Educational systems UT 20-7-2015 61 BLACKBOARD NOTIFICATIONS The following settings can be changed: General settings (e-mail frequency, due date notifications) The type of notifications (per course or bulk notification settings) Educational systems UT 20-7-2015 62 BLACKBOARD COURSE SITE Each module has a corresponding course site in Blackboard When registered in OSIRIS for a module, you will be enrolled in the corresponding course site in Blackboard automatically (same applies for deregistering) Registration (in OSIRIS) can be done up until the last day before the start of a quartile Course sites in Blackboard are available as from two weeks before the start of a quartile Educational systems UT 20-7-2015 63 BLACKBOARD COURSE SITE Per module one course site All module components use the same course sites Information is ordened per module component Instructors will post updates and announcements frequently, so check Blackboard frequently! Educational systems UT 20-7-2015 64 BLACKBOARD COURSE SITE Announcements All instructors for a module will post updates here An overview of the last announcements is visible on the Blackboard homepage (My Blackboard) as well Educational systems UT 20-7-2015 65 BLACKBOARD COURSE SITE Course information This page contains the course information from OSIRIS (among other things content, goals, books) plus any additional information Educational systems UT 20-7-2015 66 BLACKBOARD COURSE SITE Contacts Names and e-mail adresses of instructors and student assistants Educational systems UT 20-7-2015 67 BLACKBOARD COURSE SITE Course materials All materials related to the content of the module, such as lecture sheets, papers, question sheets, answer sheets, old tests, … Educational systems UT 20-7-2015 68 BLACKBOARD COURSE SITE Assignments Assignment descriptions and the subscription of your answers Educational systems UT 20-7-2015 69 BLACKBOARD COURSE SITE It is possible to write your answer for an assignment in the editor. You can also upload files from your computer. An assignment can be saved (Save Draft – please note that your instructor will not see this) or submitted (Submit). Educational systems UT 20-7-2015 70 BLACKBOARD COURSE SITE Group enroll To enroll in a group for a project or for assignments My Groups Various collaboration possibilities: File Exchange Blog Forum Wiki … Educational systems UT 20-7-2015 71 BLACKBOARD COURSE SITE Email The possibility to e-mail your fellow students, your group members, instructors… Educational systems UT 20-7-2015 72 BLACKBOARD ORGANISATIONS “Organisations” are used in Blackboard for things that are not regular modules Examples: Mathematics learning line Non-regular courses Pages for internships/graduation/study trips You have to enroll and unenroll in organisations in Blackboard The functionality of an Organization site is the same as for a Course site Educational systems UT 20-7-2015 73 BLACKBOARD ORGANISATIONS Self-enrollment First, find the organization you need Click on “Organisations” Browse to the right organization, or Search by name Then, enroll: Click on the downward pointing arrow Click on “Enroll” Educational systems UT 20-7-2015 74 BLACKBOARD ORGANISATIONS Unenroll: Using the “Unenroll” button Educational systems UT 20-7-2015 75 BLACKBOARD MENU Blackboard has a menu with shortcuts, which is opened by clicking on your name in the top right corner: Recently visited courses Posts (in blogs, journals, wiki’s etc.) Updates (e.g. recent announcements in courses) My Grades Calendar Educational systems UT 20-7-2015 76 BLACKBOARD MY GRADES Looking up (partial) grades in Blackboard Sort by Course order Last activity Due date Filter by Graded assignments Grade upcoming Assignment submitted Educational systems UT 20-7-2015 77 BLACKBOARD CALENDAR Instructors can add deadlines and tests to the calendar in Blackboard Courses can be turned off and on The calendar can be exported Educational systems UT 20-7-2015 78 BLACKBOARD BLACKBOARD MOBILE With the Blackboard Mobile Learn app, for iOS, Android, Blackboard and webOS, you have access to Blackboard on your phone or tablet as well Firstly, select your university. Then you can log in with your student account Educational systems UT 20-7-2015 79 BLACKBOARD BLACKBOARD MOBILE Courses All courses in which you are enrolled are visible in the app as well In Blackboard Mobile the same functions are available as in the web version You can set which courses to view in the app too Educational systems UT 20-7-2015 80 SUMMARY IMPORTANT NOTES Al important links can be found via http://my.utwente.nl Do not forget to register for modules Keep track of the announcements in Blackboard and on http://my.utwente.nl Module grades and the underlying test results are published in OSIRIS. Partial grades for module components are registered by the instructor. Educational systems UT 20-7-2015 81 SUMMARY WHERE TO GO FOR HELP For questions about MyUtwente: mail to onlinemedia@utwente.nl For questions about MyTimetable: check the built-in HELP Manuals for the educational systems can be found on www.utwente.nl/onderwijssystemen/en/, as well as this presentation. You can contact Student Services for questions about Blackboard or OSIRIS: http://www.utwente.nl/ces/studentservices/en/ The desk in the Vrijhof Educational systems UT 20-7-2015 82