® Volume 1 June 2008 Projects for People–The Washington Way® , part of URS Washington Division’s corporate social responsibility program, is a division-wide initiative created last year in partnership with EWB-USA to expand the division’s stewardship activities in international communities lacking access to food, water, shelter, or other basic necessities. Projects are typically small in scope and budgetary requirements but rank high in positive community impact and sustainable design. The initiative is an employee-based volunteer program that focuses on environmental and cultural/diversity stewardship projects that make fundamental improvements in the lives of people around the world through environmentally conscious engineering endeavors. Projects for People will Bring Clean Water to a Remote Village in Otates, Mexico Contributed by Kathryn Dole, Denver Projects for People–The Washington Way® has recently been awarded our first EWBUSA project in Otates, Mexico. In the remote village of Otates, Mexico, located in a valley north of Puerto Vallarta, the village children and adults lack safe drinking water. None of the schools have a functional water system with clean water available, nor do they have the financial ability to purchase water. Currently, students fill buckets from wells in town and use the water to fill the A view of one of the bathrooms, with the community barrels to the right of the building. The cistern on the roof is nonfunctional. In This Issue Bring Clean Water to a Remote Village in Otates, Mexico 1 Meet the Projects for People – The Washington Way® Volunteer Board 2 Volunteers Needed for Projects for People – The Washington Way®! 8 URS Washington Division’s Denver Office Becomes Hub for Engineers Without Border’s Application Review Committee 7 Projects for People Reaches out to Colleges 2 URS Washington Division’s Projects for People Connects With the World at the Engineers Without Borders 2008 Annual International Conference 4 Projects for People Awarded Second Project – Shelter Project 5 Projects for People Raising the Bar 3 Where in the World? open community barrels sitting outside the school bathrooms. This water is then used by the children for flushing toilets. The children also use these barrels as wash basins notwithstanding how unsanitary the water may be. This project is managed by Carmela Salas and Mike Hahn. The project will require detail design and development of a sustainable water system to provide clean water to the local schools and health clinic, raising the quality of life for children and adults in this remote Mexican village. The community barrels of water that the children must use to flush the toilets and wash hands. Otates, Mexico Projects for People – The Washington Way® Newsletter Volume 1 June 2008 Meet the Projects for People – The Washington Way® Board Volunteers! Matthew Van Liew Presid Pre President identt Contributed by Marsha Thomas, Denver Matthew Van Liew Treasurer Board Member ember Board Member Board Member Karen Ogden Sara Cutts Lisa Potter Jeff Fowler Communication Volunteers Marsha Thomas – Chair Kathryn Dole Jeff Viano Julie Artis Peter Bibbo Debby Fredrickson Coordinator Database Manager Front Communication Phone Interview Followup Commun. Fundraising Michael Shakowski College Outreach Trinity Webb, Lead Rita Wilson, BSU Advisors ARC Team Safety Office Liaisons Boise: Karen Ogden Cleveland: Amy Buser Denver: Sara Cutts Rachel Long Molly Jokerst ~ 50 others Project Champion TBD Otates, Mexico Carmela Salas, Lead Mike Hahn, Lead Reina Newman Sara Cutts Art Evans Ramon Olvera Emergency Shelter Emmett McClintock Princeton: Matthew Van Liew Romania: Alina Bucur Dorel Gorenescu Projects for People Reaches out to Colleges Contributed by Alina Bucur, Romania Engineers Without Borders USA (EWBUSA) is a non-profit humanitarian organization established to partner with developing communities worldwide to improve their quality of life. The partnership involves the execution of sustainable engineering projects, while involving and training internationally responsible engineers and engineering students. For the EWB-USA mission to be successful, an organizational matrix of volunteers was created that implements two types of chapters -- students and professionals. Today, EWB-USA has over 200 developing and established chapters working on 170 projects in 41 countries. Our Projects for People organization supports EWB-USA’s goals. Members like Lisa Potter, project operations – Denver, and Boise employees Rita Wilson, project manager, and Karen Ogden, Projects for People treasurer are reaching out to colleges and providing them with EWB-USA membership and historical information. Currently, they are connecting with 21 of 24 targeted schools that are developing or have established EWB-USA Chapters. The three remaining schools are not in the process of developing a chapter but remain on the team’s agenda. In April, Wilson and Ogden sponsored an informational meeting about EWB-USA membership at Boise State University (BSU). Their goal was to encourage BSU to form a chapter and recruit fellow students. Later they met with the school’s President, Jerid Haywood; Vice President, David Denton; and Faculty Advisor, Casey Cline to discuss the importance of Matthew Van Liew, President - Projects for People, is a structural engineer in the Power Business Unit in Princeton assigned to the nuclear power group. Matthew joined Washington Division in Princeton directly from Stevens Institute of Technology. He has since completed the Project Rotation Experience Program (PREP) spending almost two years rotating through P4 in Wisconsin, Mining in Denver, and WSMS in Aiken, SC. Matthew gathered his community outreach knowledge during college. While at Stevens, Matthew was a member of Alpha Phi Omega, a community service ...Story continued on page 7 an EWB-USA chapter to students and communities. They assisted students in establishing their own chapter and very recently some of those students joined EWB-USA. Wilson, also a three-year veteran with Habitat for Humanity in Central America and presently project manager for the Connecting Idaho Project, offered her project assistance to the new EWB-USA chapter at BSU. Subsequently, the Boise Professional Chapter of EWB-USA invited the college’s students to aid them in building a school in Sierra Leone. As a result, BSU students are in the process of collecting school supplies for the new Sierra Leone school. Another school Projects for People is supporting is the University of Alabama. Story continued on page 8 Page 2 Volume 1 June 2008 Projects for People – The Washington Way® Newsletter Raising the Bar to Support the Projects for People Mission Contributed by Julie Artis, Boise Having successfully funded the first project in Otates, Mexico, URS Washington Division’s Projects for People initiative is now ramping up fundraising efforts to support additional worldwide humanitarian-based engineering projects through an upcoming payroll contribution plan, grant opportunities, and local-office fundraisers. This year’s goal of $130,000 will help to support up to five Engineers Without Borders USA (EWB-USA) projects. One project has already benefited from the money donated – the Otates, Mexico clean water project. The funds help to cover costs for initial project-site assessments and start-up, project development, materials procurement, and travel expenses for employee volunteers. “In meeting our fundraising goals we hope to be awarded three more projects this year,” said Michael Shakowski, Projects for People fundraising chairperson. Shakowski said that raising awareness of the Projects for People initiative and its mission is key to success. “There are still so many people who don’t know who we are,” he said. “We want them to know where we are and how they can help.” There are several fundraising initiatives that are in-progress to help Projects for People achieve their 2008 goal. Starting this spring, employees will have the opportunity to contribute through a payroll contribution plan that allows them to easily sign up and donate money automatically through regular payroll contributions. The fundraising team is also working on a grant application for submission to the Washington Group Foundation in hopes of obtaining additional project funds. The team has also worked with URS Washington Division’s Government Affairs group to allow employees who have contributed to the division’s Political Action Committee (PAC) to contribute their final matching PAC funds to Projects for People. Local fundraisers are also effective, as evidenced by the success of a recent Projects for People fundraising event in URS Washington Division’s Cleveland office. Employees there helped raise money through a Cinco de Mayo lunch buffet. Local Cleveland restaurants and stores donated prizes that were raffled off during the event including several gift certificates for some popular Mexican restaurants. “Everybody in the office now knows there is an organization called Projects for People and that was the best thing to come out of this event,” said Frank Grey, an estimator in Cleveland who organized the event and contributed his cooking skills to help prepare the feast for 150 people. With a higher than expected turnout, Frank and his team are looking forward to their next event which will include a holiday pie fundraiser. “Events like this can be done in any location and it is fun for employees,” comments Lisa Potter, Projects for People board member and fundraising co-chairperson. Potter said that she encourages other local offices to take similar steps to support Projects for People, and that the fundraising team is eager to provide support for this effort. For more information on how you can contribute to the Projects for People through the upcoming payroll contribution plan, local office fundraising, or other forms of fundraising, check out the Projects for People section on the URS Washington Division’s Virtual Office and watch for upcoming e-mail updates and newsletters Left: The line goes out the door as employees of the Cleveland office wait for their chance to help the Projects for People–EWB-USA Cinco de Mayo fundraising efforts Story continued on page 6 Page 3 Projects for People – The Washington Way® Newsletter Volume 1 June 2008 URS Washington Division’s Projects for People Connects With the World at the Engineers Without Borders 2008 Annual International Conference Contributed by Kathryn Dole, Denver Educating themselves on project performance and best practices for international stewardship activities and engineering projects—while at the same time educating college students on the global scale and specialties of URS—a team from URS Washington Division’s Projects for People international stewardship initiative participated in the EWB-USA annual conference in Seattle during March. “This conference was a great opportunity to network with other chapters, allowing us to develop future relationships and bring back lessons learned,” said Matthew Van Liew, the division’s lead for Projects for People and board president of Washington Division’s EWB-USA chapter known as The Washington Way®. “We were able to introduce URS to a great number of student and professional organizations and learned a number of best practices that will support our future efforts.” With approximately 700 registrants, 118 EWB-USA chapters, 43 panelists and speakers, and 20 corporate, university, and non-profit sponsors in attendance, the conference successfully united EWBUSA participants who are dedicated to developing sustainable engineering projects that improve the lives of people in developing countries. Bonny Dunbar, former astronaut and guest speaker at the conference. Above: (from left to right) Matthew Van Liew, David G. Mongan, President of the American Society of Civil Engineers, Rachel Long, and Mike Hahn. “The workshops we attended provided information on EWB-USA project management tactics and strategies, and highlighted both successful and unsuccessful projects,” said Michael Hahn, one of two project leads for the division’s EWB-USA project in Otates, Mexico. “Attending this conference provided us with information that will be extremely useful in successfully organizing and implementing our first project in Otates.” The Otates project is in the start-up phase and a project team will be traveling to Mexico in the near future to conduct an initial site assessment. The project will entail design and development of a sustainable water system that will provide clean water to the village schools and health clinic, helping to raise the quality of life for the children and adults in this remote Mexican village. In addition to Matthew Van Liew and Michael Hahn, two other members of Projects for People attended the threeday conference during the last week of March—board member Sara Cutts and Application Review Committee chairperson Rachel Long. This year’s conference theme was “Sustainable Engineering and Global Health” and the conference was hosted by the EWB–Puget Sound professional chapter in Seattle; University of Washington, Seattle; and Seattle University. The involvement by major Washington universities and hundreds of college students from across the nation gave the team direct access to a pool of potential URS employees. Projects for People team members manned a booth at the conference and spoke with over 100 students about URS’ extensive design, engineering, and construction expertise; the company’s expanding involvement with EWB-USA and the culture, heritage, and history of URS Washington Division. “We are confident that our interaction with these students has helped to propel a growing interest in URS and we are working to follow up with some of these students as we continue to expand our efforts through Projects for People,” said team member Sara Cutts. Sara Cutts and Rachel Long at the career fair. Page 4 Volume 1 June 2008 Projects for People – The Washington Way® Newsletter where in addition to learning about what other chapters are accomplishing around the world, they also had the opportunity to learn a number of best practices for minimizing communication barriers, partnering with non-governmental organizations, and pursuing important projects in sanitation, water, women’s health, and many other widespread and critical areas of need. Above: (from left to right) Guest speakers Bill Gates Sr. and Bernard Amadei, Ph.D., Founder, Engineers Without Borders USA Various breakout sessions took place over the three-day event, and the team members were able to participate in a number of different panel discussions The trip also resulted in an unexpected connection with fellow professionals from URS’ Chicago office. Next year’s EWBUSA Annual International Conference will be held in Chicago and there are already discussions of leveraging URS’ companywide efforts to make the 2009 conference a success and to increase the visibility of URS Corporation. Although the trip to the conference was brief and the weather was largely typical for Seattle–overcast and raining–the team members were able to spend a small amount of time enjoying the city’s sites, ethnic food, and music. Team members said the conference was a wonderful experience and they are excited to move forward with the division’s first project in Otates, their URS counterparts in Chicago, and the students and student chapters they met at the conference. Projects for People Awarded Second Project – Shelter Project Contributed by Emmett McClintock, Princeton Natural disaster, armed conflict, and famine devastate communities and shatter lives, but a team from Projects for People – The Washington Way® is supporting design of a new portable emergency shelter intended to make living in the aftermath of destruction a safer and more secure existence. On April 18, Engineers Without Borders USA (EWB-USA) approved an application from URS Washington Division’s Projects for People team to evaluate the design of a prefabricated and portable shelter and storage unit (SSU) for use in emergency-response situations. Upon completion, the design will be submitted to the United Nations High Commissioner for Refugees (UNHCR), an international agency with the mission of safeguarding the rights and well-being of refugees and displaced persons around the world. “The probable use of these structures would be in emergency settings where Page 5 a quick shelter response is required for a maximum of several months before entering into a transitional phase, and later, onto a permanent phase,” wrote Lolachi Manoucher, UNHCR senior physical planner, in an e-mail correspondence to Projects for People. To effectively and efficiently respond to large-scale crises and disasters, stronger, lighter, and more portable emergency shelters are necessary that can be inexpensively manufactured, are easily constructed and broken down with minimal tools and experience, will reliably protect occupants from the elements, and can withstand collapse by meeting specified weather-based loading criteria for natural forces such as wind and snow. “After 28 years of experience in structural engineering, I have not come across a portable structure design that would fully address the required loading criteria,” wrote UNHCR’s Manoucher, “but new research can develop such structures with new building materials.” The need for these structures was tragically illustrated by the tropical cyclone that struck Myanmar on May 3, killing tens of thousands of people and leaving many times more homeless. In response to the disaster, UNHCR has worked to assemble and ship plastic sheeting and tents sufficient to provide shelter to 10,000 people. While these materials may suffice as temporary shelter in tropical regions, much sturdier shelters are required in areas with harsher climates. The Projects for People design-review team is studying the current portable emergency shelter design to determine if it is feasible to meet the large-scale operational needs of international aid agencies and their shipping, technical, and durability requirements. “A comprehensive analysis will likely involve the development of models,” said Emmett McClintock, project lead and an engineer in URS Washington Division’s Power business unit. “In the final report, Story continued on next page Projects for People – The Washington Way® Newsletter Volume 1 Projects for People Awarded Second Project – Shelter Project Raising the Bar ...Story continued from page 5 ...Story continued from page 3 we might wind up recommending realworld tests and/or modifications to the design in order to ensure that the structure is safe and effective.” In addition to McClintock, the Princetonbased project team consists of a five additional employee volunteers: Robert Coco, supervising discipline engineer; Cesar Popkowski, designer; Wilfredo Rivera, consulting engineer; Ahmed Mohamed, engineer; and John Moore, supervising discipline engineer. Collectively, the team represents broad-based experience in the evaluation of design calculations, loading criteria, foundations and site work requirements, thermal conductivity, and a number of other project-critical areas. “There is no on-site construction or fabrication required, just erection of prefabricated wall and roof subassemblies,” said McClintock. “The design consists of sheathed insulated metal panels with an aluminum frame to create walls and a roof and can be erected with minimal tools and training.” McClintock said the 20-foot shelter can be erected in about an hour by a team of six using toolkits shipped with the shelters. In addition to the employee volunteers, the project team will mentor and work with college students from the University of Utah as part of the design evaluation. Lisa Potter, Projects for People board member and project operations in Denver, has worked along with other Projects for People team members to engage college students in the division’s volunteer-based projects. “Partnering with students at university chapters allows us to help define the future of engineering, both technically and by developing internationally responsible engineering students,” said Potter. “It also allows us access to the best and brightest engineering students for future recruitment.” Potter stressed the importance of the Projects for People program as both a humanitarian mission and as a means of engaging with potential employees who value excellence in project performance. “In essence, we’re training these students in The Washington Way® before they even come to work for us,” she said. Depending on final design details, which need to be clarified with the initial designer who is not an employee of URS, the portable emergency shelter design-review project is expected to be completed near the end of summer. Persons interested in assisting with this project and who have relevant experience, particularly in the area of portable shelter design and development, are encouraged to contact Emmett McClintock at emmett.mcclintock@wgint.com. Below: Donating to EWB-USA is easy and convenient You can now support Projects for People with an automatic Payroll Deduction Voluntary Payroll Deduction Enrollment Form Employee Full Name: Employee Identification number: Donation Amount ($5.00 minimum per pay period): $ (whole dollars only) I authorize Washington Division of URS to make this payroll deduction. This deduction will roll over from year to year and remain in place until I notify Payroll to stop the deduction. June 2008 on the initiative. If you are interested in contributing directly to the initiative with a tax-deductible donation, please make your check payable to EWB-USA The Washington Way® Chapter and forward it to: Karen Ogden, Projects for People, treasurer URS Washington Division P.O. Box 73 Boise, Idaho 83729 To make a credit card donation, please visit www.ewb-usa.org and designate the EWBUSA The Washington Way® Chapter. A special thanks to the following employees who have helped contribute to Projects for People fundraising campaign. ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Jim Baker Shane Brown Barry Christen Jim Cravens Inez Davis Larry Dinger Kevin Donovan Jim Earley Al Ebner Jeff Gaines Frank Grey Dan Groeger Andy Jayjack John Lee Karen Ogden Omar Peck ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Lisa Potter Gene Recher Lisa Ross Cathy Rupert John Schmerber Brady Scott Michael Shakowski Dennis Silsby Bobby Smith Conrad Thomas Karen Vacca Matthew Van Liew Jeff Viano Silvia Were Payroll System: (Required Field) Oracle .................... JD Edwards............ Please note that the employee automatic payroll deduction is only available to employees on the Oracle or JD Edwards payroll systems. Please discontinue my contribution to Projects for People. Signature: Date: Completed forms may be emailed or faxed to payroll. Please print, sign, and return this form to payroll.department@wgint.com or fax to (208) 386-5277. The deductions are after-tax for payroll purposes. The contributions may be tax deductible by the employee when he/she files a tax return at the end of the year. Page 6 Volume 1 June 2008 Projects for People – The Washington Way® Newsletter URS Washington Division’s Denver Office Becomes Hub for Engineers Without Border’s Application Review Committee Matthew Van Liew (Continued) ...Story continued from page 2 Contribued by Marsha Thomas, Denver Engineers Without Borders USA (EWBUSA) recently approached URS Washington Division (URS) EWB-USA Chapter to enlist volunteers to augment their application reviewing process. Concurrently with the request, URS was considering taking on a project with EWB-USA. As a result of these timely events, we are now supporting the EWB-USA’s Application Review Committee (ARC) with company volunteers and in return URS obtained a project in Otates, Mexico without the customary lengthy waiting period. The EWB-USA review process involves three volunteers for each application. At this time, there are almost fifty ARC volunteers at URS consisting of department heads, engineering staff, and non engineering personnel that lead and assist with the reviews of about forty applications a month. URS is the first company used outside of EWB-USA for the ARC review process. The review process involves examining applications for projects from groups such as communities, non-government organizations, such as the Peace Corps, government organizations, student chapters and interested individual sponsors, such as URS. Other applications are received from residents of disadvantaged areas seeking EWB-USA support. These applications must demonstrate a clear scope of work that the project can be completed by volunteer engineers working in their spare time. If possible, ARC volunteers assist the submitting community/village with their application to clarify the project scope to expedite its review and acceptance. The review committee carefully considers the applicant chapter’s capabilities, mentor skills, and knowledge of the area’s culture to determine if their ability is sufficient Page 7 to execute a successful project. Because chapters must be aware of the project’s risk level, the review committee also oversees these concerns by investigating and verifying project costs. The cost must be reasonable enough for a chapter to raise the necessary funds. And lastly, a site assessment by EWBUSA engineers determines what options are required for problem areas. Overall, the reviewer must uphold EWB-USA’s mission to partner with disadvantaged communities to improve their quality of life through the implementation of environmentally, equitable, and economically sustainable engineering projects while also developing internationally responsible engineers and engineering students. We look forward to forming project and volunteer teams in all URS offices. If we have inspired interest to learn more about getting involved and giving back to global communities in this exceptional manner please contact any of the following individuals. Matthew Van Liew, URS EWB-USA Chapter President, (609) 720-3292 Rachel Long, ARC Committee Lead, (303) 843-2050 Mike Hahn, Otates Project Manager, (303) 843-2319 Carmela Salas, Otates Project Manager, (303) 843-3162 Debby Fredrickson, Volunteer Coordinator (303) 843-2233 Please visit our website at: virtualoffice. wgint.com/secured/corporate/social_resp/ projects/. organization that completes 4,000 manhours of community service annually. He served as the local group’s Vice President and later President responsible for overseeing all chapter operations. Subsequently, he served as President of student government and committee chair for their community service initiatives. It is obvious that Matthew has extensive experience in serving people through social outreach organizations. He takes a personal interest in each assignment. He is a strong motivator and organizer who listens to suggestions and ideas, believes in sharing work and responsibility with each member, and understands the intricacies of working with a national association like Engineers Without Borders to ensure the organization’s mission is a success – improving the lives of people experiencing crisis or disaster in towns and villages around the world. Projects for People – The Washington Way® Newsletter Volunteers Needed for Projects for People – The Washington Way®! Volunteer Database Manager: ▪ Microsoft Excel and Access expertise ▪ Organizational Skills This individual will coordinate with the various committee chairpersons to obtain volunteer information and update the database as volunteers are used in projects. This person will also be responsible for retrieving the volunteer information from the website and updating the master volunteer list. For more information, contact Sara Cutts at 303-843-2438. Project Champion: ▪ Outgoing individual ▪ Excellent communicator ▪ Organization skills This individual will communicate with the business units as well as the Application Review Committee (ARC) and EWB-USA to locate future projects. This person will facilitate business units by filling out requisite paperwork for a project. For more information contact Jeff Fowler at 303-843-2845. Student Mentor with Virginia Tech: ▪ Current passport ▪ Concrete experience ▪ Willing to travel to Guatemala Virginia Tech is looking for a mentor to help with a Guatemalan water resources project in August 2008. We are providing the school with student mentoring in the fall. For more information, contact Sara Cutts at 303-843-2438 Safety Advisor: ▪ Excellent research skills ▪ Interested in other cultures ▪ Promote safety awareness This individual will be responsible for researching possible safety hazards in the areas where potential projects may be awarded. This individual will research the political situation of project areas and determine evacuation routes as well as work with corporate staff to obtain approval before the project is bid. For more information contact Michael Shakowski at 303-843-2517. eRoom Coordinator: ▪ Organizational skills ▪ Excellent communicator ▪ Significant eRoom experience This individual will develop a procedure for keeping project folders as well as overall program folders organized and updated. The eRoom coordinator will be responsible for ensuring eRoom access for new volunteers. They will work closely with the Volunteer Coordinator. For more information contact Matthew Van Liew at 609-720-3292. Volume 1 June 2008 Projects for People Reaches out to Colleges (Continued) ...Story continued from page 2 We are providing them with a mentor and assisting them with starting an EWB-USA Chapter. The Projects for People team is working with the Virginia Tech EWB-USA Chapter. The university requested we provide presentations highlighting project management and construction techniques during the next academic year. In response to the request, URS Washington Division has provided the school with three engineering professionals. Virginia Tech is also looking for a mentor to help with a water resources project in Guatemala in August. To that end, Projects for People is supporting their search within URS. Project Engineers: ▪ Current passport ▪ Willing to travel ▪ Organizational skills Assessment teams will travel to various project sites to finalize a variety of project requirements. They will also recruit other individuals to assist with design and research. These projects will provide technical support or improvement to remote sites as selected by the Projects for People board. Current project Otates will have assessment trips to Mexico where the team will provide water from a local farm to the village. For more information contact Mike Hahn at 303-843-2319 or Carmela Salas at 303-843-3162. Are you interested in volunteering for a project similar to one that’s been featured in this newsletter? Please contact Debby Fredrickson for more information! virtualoffice.wgint.com/ secured/corporate/ social_resp/projects/ Page 8