Honor Pledge
“I pledge to support the Honor system of Old
Dominion University. I will refrain from any
form of academic dishonesty or deception,
such as cheating or plagiarism. I am aware
that as a member of the academic community,
it is my responsibility to turn in all suspected
violators of the Honor Code. I will report to a
hearing if summoned.”
A Message from the Vice President for
Student Affairs
Dear Students,
As we enter the 75th year of Old Dominion University, I am pleased to introduce you to
the many services and activities that are described within the Student Handbook. The
demands of your academic programs and the challenges of your student life may be
such that you will need the support of some of the services, or involvement in some of
the activities described in this Handbook.
Research has shown that the single most important factor in determining student
success in college is involvement, i.e., active participation in the classroom, club sports,
and student activities. By immersing yourself in the Old Dominion University experience,
you will not only learn a lot, but meet many new and interesting friends along the way!
Take a minute to look over the University’s Monarch Creed, a statement of values
subscribed to by all members of the University community. Please review these
principles and incorporate them into your daily life as an active, loyal member of Old
Dominion University.
Finally, please come by and see me in 2008 Webb Center. Whether it’s to solve a
problem that you’re experiencing, or just to let us know how things are going, I would
like to meet you!
Sincerely,
Dana D. Burnett
Vice President for Student Affairs
Honor System
Honor System
Submission of Written Work to More Than One Class
The Honor Code
Violations of the Honor Code
THE UNIVERSITY
HONOR SYSTEM
The Honor Code
“We, the students of Old Dominion University, aspire
to be honest and forthright in our academic endeavors.
Therefore, we will practice honesty and integrity and be
guided by the tenets of the Monarch Creed. We will meet
the challenge to be beyond reproach in our actions and
our words. We will conduct ourselves in a manner that
commands the dignity and respect that we also give to
others.”
Section IV Student Disciplinary Policies and Procedures
Honor System
The Honor System is based upon the integrity of the
individuals who make up the Old Dominion University
academic community. Students, as members of this
community, are expected to adhere to the principles and
standards set forth within the University’s Honor Code.
Violations of the Honor Code
include:
“Academic dishonesty, including but not
limited to plagiarism and all forms of
academic cheating, and failure to report
known violations of the honor pledge.”
Students, upon application to and enrollment at Old
Dominion University, are required to sign the Honor
Pledge, which states:
“I pledge to support the Honor System
of Old Dominion University. I will refrain
from any form of academic dishonesty
or deception, such as cheating or
plagiarism. I am aware that as a
member of the academic community, it
is my responsibility to turn in all
suspected violators of the Honor Code. I
will report to a hearing if summoned.”
Therefore, it follows that, students should submit
only course work that they themselves have written,
produced, or performed, unless the faculty member in
charge provides permission and/or directions to the
contrary.
Any student or faculty member who believes an
Honor Code violation has occurred should contact the
Office of Student Judicial Affairs or the Vice President for
Student Affairs at 683-3442 or visit our web site at
http://studentaffairs.odu.edu/osja.
Submission of Written Work to
More Than One Class
In general, it is not acceptable for a piece of work
such as a term paper to be submitted to more than one
class for credit. In cases where submission of the same
paper is appropriate, prior approval must always be
obtained.
An example of a situation in which the same paper
might appropriately be submitted would be one in which
a student was enrolled in two classes, in both of which a
given research topic was not only of interest to the
student but was completely appropriate to both classes.
In such circumstances, the student would approach the
instructors of the two classes and obtain approval to
submit the same term paper to both classes, based on
prior agreement concerning the depth of the study,
amount of material covered, and the length of the paper
to be submitted (which should be longer than a paper
submitted to one class).
Academic Services &
Programs
Academic Skills Programs
Advising Services
Army ROTC
Career Management Center
Computing and Communications Services
Distance Learning & Academic Technology Services
English Language Center
Extended Campus Centers
Federal TRIO Upward Bound Program
The Honors College
Naval ROTC
Office of Orientation/PREVIEW
Office of the University Registrar
Student Support Services
TELETECHNET
University Libraries
University Testing Center
Writing Center
Academic Skills Center
683-3294
Courses to upgrade writing and mathematical skills
are offered through the Academic Skills Program. Upon
entering the University, students are tested for these
abilities, and if they need to improve their skills before
entering degree-credit courses, they are placed in
courses, which will help them become more successful
students.
Advising Services
1504 Webb Center
683-3699
Advising Services (part of Counseling and Advising
Services) provides advising and counseling services to
undecided incoming freshmen and transfer students.
The department also serves students who change their
intended major and need assistance in choosing an
intended major. Students receive a variety of services
such as help with course and curriculum selection, preregistration advising, information on all academic
departments and majors, interpretation of University
policies and procedures, and assistance in relating
academic planning to career goals. Enhancing success
in a student’s academic career is emphasized.
Additionally students with lower high school grade
point averages who could benefit from additional support
services during their freshmen year are advised by
Advising Services. Generally, once a student has
accumulated 26 hours (sophomore status), further
advising will be provided by a faculty advisor for qualified
intended majors.
Academic Advisors provide an important link to the
variety of University resources available to students.
Students should view their advisors as their primary
source of information, as it is the advisors’ role to help
enhance the students’ potential for success during their
college years.
The staff also provides workshops on various topics
in the areas of study skills, decision-making and
career/major selection. The staff provides a support
program for students who find themselves in academic
difficulty and for students who determine they need
additional assistance in enhancing their study habits.
In addition to individual and small group advising, the
staff also teaches a number of sections of the University
Orientation and Career Planning courses.
Credit Course ELS 101 - University
Orientation
A one-credit hour course that explores the
relationship between a student’s academic progress,
personal career goals, and University life. This course
educates students about learning skills which are
necessary to succeed in college, while presenting the
benefits of many of the University’s services available for
their use. This course is designed primarily for freshmen,
and it is offered during both the fall and spring
semesters. A special section is taught for incoming
transfer students.
Credit Course ELS 121 - Career Planning
A one-credit hour course that helps students explore
their individual interests, skills, and career resources.
Emphasis is placed on helping students to define their
major and/or career goals and then develop strategies to
achieve them. Career testing and individual conferences
are also included.
Army Reserve Officers’
Training Corps (ROTC)
119 Rollins Hall
683-3663/4
The goal of the Department of military science and
Leadership at Old Dominion University is to attract,
motivate and train qualified college students for
appointment as commissioned officers in the active
Army and the Reserve Components (US Army Reserve
and Army National Guard) of the United States Army.
The Army ROTC program is designed to facilitate
the personal and professional development of cadets by
exposing them to varied cultures, methodologies,
philosophies, and opinions in an academic environment,
along with challenging and demanding training in a
military environment. The curriculum is comprised of
Basic Course requirements taken traditionally in the
freshman and sophomore years and Advanced Course
requirements taken in the junior and senior years.
Selected students can attend a summer Leaders
Training Course to earn credit for the Basic Course if
that opportunity was missed during college. Variations
of this program can be arranged, as required.
As a part of the Army ROTC, students are trained in
leadership and military subjects through classroom
instruction, adventure training, leadership development
and field exercises.
Basic Course students learn
practical skills in the classroom and are introduced to
basic military skills and leadership development to
enable them to be future leaders. Advanced Course
students are trained to specific military standards in
preparation for commissioning as Second Lieutenants in
the U.S. Army. Army ROTC provides aggressive and
demanding training in leadership development through
participation in a physical fitness program, instruction in
military
organization
and
operations,
military
mountaineering techniques, and adventure training.
Participation in Army ROTC is voluntary, and any
qualified male or female student may enroll in Military
Science and Leadership courses, which can be applied
towards degree requirements.
Advanced Course
students can also earn a minor in Military Leadership
Studies.
Students who enroll in Military Science and
Leadership classes immediately become part of the
Monarch Battalion or cadet corps. The battalion is led
exclusively by cadets and also sponsors the Black and
Gold Society, an active leadership and service student
organization. Students participate in several activities,
including the Ranger Challenge Competition Team and
the Monarch Color Guard Company. Selected cadets
are also invited to membership in Company G, 19th
Regiment of the Society of Scabbard and Blade, a
national military honorary and service organization.
Cadets are encouraged to participate in leadership
positions in other student organizations to support the
University and Hampton Roads communities.
Career Management Center
2202 Webb Center
683-4388
The Career Management Center (CMC) provides
information, programs, and services to assist students in
developing,
refining,
and
implementing
career
objectives. The Career Management Center is here to
help students “Explore, Experience, and Engage” in the
future, and we have the staff and the tools to help you do
just that. To Start, Stop Here. . .
CMC services center around the Career Advantage
Program (CAP), the cornerstone of which is the
Guaranteed Practical Experience. CAP is designed so
students can make use of CMC’s services at any time
during their academic careers, and every undergraduate
student is guaranteed the opportunity to participate in a
credit-bearing practicum, internship, or cooperative
education experience, in his/her field of study. The
Guaranteed Practical Experience is administered by
CMC’s professional staff, which develops relationships
with employers, locates new opportunities for Old
Dominion students, and helps to match students with
employers and jobs.
Cooperative education (co-op), a paid opportunity, is
typically an ongoing relationship between an employer
and a student lasting from 2 to 4 semesters. Students
participating in coop earn academic credit, as well as
real-world work experience in their field of study.
Internships are also done for academic credit, but differ
from cooperative education in that they are generally
one-time experiences, usually lasting for one semester.
The CMC also provides a comprehensive menu of
services and offers students one of the most high-tech
career offices in the nation. The CMC provides student
employment services, a Cyber Career Center, electronic
career services, interest and skill exploration information,
job search and career preparation seminars, and job
availability information, from part-time, temporary
positions to full-time, post-graduation employment. The
CMC provides a state-of-the-art web-based system
(eRecruiting) that students can use to find and apply for
jobs, sign up for interviews, and have resumes viewed
by potential employers.
Student employment is generally temporary, parttime work, which assists students in meeting educational
and personal expenses while they are in school. Old
Dominion students have various part-time employment
opportunities both on- and off- campus through student
hourly and Federal Work-Study programs (FWSP). CMC
helps match students who have FWSP awards with
available campus jobs, and helps place hundreds of
students every year in on- and off-campus part-time
positions.
Through our cyber career services, students and
alumni can connect with our Cyber Career Coach to
receive career assistance anytime, anywhere, through
email, live chat, telephone, and videoconference. Our
career webinars provide access to career seminar
information in an on-line, interactive format. Every
service offered through the CMC has a distance, or
electronic component offered, so students and alumni
can take advantage of receiving information when and
where they want it. For more information on our cyber
services, email our Cyber Career Coach at
cybercoach@odu.edu Or visit:
http://www.odu.edu/ao/cmc/cybercareercoach.html
The Cyber Career Center (CCC) contains
occupational,
employer,
and
graduate
school
information. The CCC is staffed by Cyber Career
Coaches, who assist students in taking full advantage of
the Center’s extensive information and technology
resources. CMC seminars assist students as they
formulate and implement post-graduate plans. Seminar
topics include resume and cover letter writing,
interviewing techniques, and job search strategies. Selfpaced, on-line seminars and interactive, on-line
webinars are available as alternate formats of our
seminars, which provide an electronic, distance
alternative to all students and alumni, who would like to
receive career seminar information at times and
locations convenient to them.
Our On-campus Recruitment program and Job Fairs
assist students in connecting with employers from
around Hampton Roads the surrounding areas. During
the academic year, employers from business, industry,
and government agencies visit Old Dominion to interview
graduating students who are seeking employment.
Campus interviews and job fairs are held during both the
fall and spring semesters; professionally targeted and
specialized job fairs are also held at various times during
the year. In addition, Career Advice and a Slice Panels
and Mentor Panels held throughout the year provide
opportunities for students to hear first-hand information
from employers and ODU alumni regarding job search
strategies.
CMC administers eRecruiting, a web-based, job
connection tool, which is available 24/7 via the Internet.
All students and alumni who use the services of the
CMC receive free eRecruiting accounts, good for their
entire career. Students have the opportunity to upload
resumes and work interests into the system and are able
to sign up for campus interviews, review job postings,
apply for jobs (including co-ops and internships) through
the system, and have employers view their resumes.
Students can even search for mentors through our
Mentor Module in eRecruiting, which matches them with
ODU alumni and friends of the University who’ve agreed
to be networking contacts for students.
The CMC also posts thousands of full-time, career
vacancy announcements every year on the eRecruiting
web site. The CMC web site is the doorway to the
University’s “Virtual” Career Center, which offers
information on our programs and services, 24 hours a
day. For a current view of CMC resources and links to
job search resources, visit the CMC home page at:
http://www.odu.edu/cmc.
Office of Computing and
Communications
Services (OCCS)
128 Hughes Hall 4th Floor Engineering and
Computational Sciences Building
683-3189
Customer Service Center
1500 Webb Center
683-3192
The Office of Computing and Communications
Services (OCCS) maintains a leadership role in Old
Dominion University’s dedication to providing
technology-intensive disciplines that will help students
thrive and survive in the 21st century. With responsibility
for consultation, support and maintenance for computing
and communications technology for the University,
OCCS is committed to delivering high-quality computer,
information
processing
and
telecommunications
services.
In addition to maintaining the University’s central
computer system, OCCS maintains several open
computer labs, teaching labs, a campus-wide computer
network, and the University telephone system and
switchboard; and provides support services for faculty,
staff and students. OCCS has responsibility for the
University’s high performance network, including design,
upgrade and maintenance. A hybrid transport
infrastructure consisting of Asynchronous Transfer Mode
(ATM) and Gigabit Ethernet, this network facilitates
bandwidth-intensive data, voice and digital video
streams up to gigabit speed.
OCCS offers students a wide range of computing
services, including access to computer labs, student e-
mail accounts and student Local Area Network (LAN)
accounts. Additional information about computer
services at Old Dominion University can be found on the
OCCS web site at www.odu.edu/occs.
Computer Accounts
In support of the University’s mission of teaching,
research, and other educational pursuits, OCCS
provides two types of computer accounts for all students.
The University student email account and student LAN
account are activated on-line. Creation of a MIDAS
(Monarch IDentification Authentication System) allows
for activation of student email and student LAN
accounts. A MIDAS account can be activated at
http://midas.odu.edu
MyODU
MyODU is a Web-based, personal portal for the
ODU community. For students, the myODU portal is the
place to go to access the ODU online services you need
the most – and in one single location!. Inside the portal,
you can access your E-mail, Blackboard, register or view
grades using Banner, view campus announcements,
keep your calendar and use many other useful,
interactive services. Visit www.my.odu.edu and log in to
myODU using your MIDAS ID.
University Student E-Mail Account:
provides a vital communication link between
students and University administrators, departments and
faculty members. The MIDAS account provides a
universal ID and password that is used to access email,
on-line courses, faculty web pages and lecture notes,
video
streaming
courses,
Faculty/Student
Communication System (FSCS), Blackboard and many
other important resources. Access to some resources
may require a 24-48 hour wait period
Student LAN Account:
This is required for students to log in to computers
in all University public computer labs, OCCS-supported
departmental labs and some department-supported labs
on the main campus and at the Virginia Beach,
Peninsula and Northern Virginia Higher Education
Centers. The MIDAS Account is also required for
students to access the Internet from University- supplied
connections in the individual dorm rooms and common
areas in the residence halls. Special purpose computer
accounts are provided as necessary. Detailed
information on these accounts is available at the OCCS
web site at www.odu.edu/occs -- enter as Student,
then select Accounts from the menu of choices.
Computer Labs
OCCS maintains University public computer labs
equipped with Windows-XP or Windows 2000 systems
and various computer applications in support of class
requirements. Laser printing is provided in all labs.
Students must have a LAN account to use the
computers in the labs. Labs are located in: BAL 105,
,Library 164, Webb
2200, Virginia Beach Higher
Education Center IRC, Peninsula Higher Education
Center and Northern Virginia Higher Education Center.
Lab schedules are posted on the OCCS web site at
www.odu.edu/occs -- enter as Student,then select
Computer Labs. Consultants are available in all labs to
give assistance with application and computer-related
questions and problems.
Technical Support Center (TSC)
The Techical Support Center (TSC), located in
Webb Center, is the central point of contact to the Office
of Computing and Communications Services. The TSC
may be reached by telephone at (757) 683-3192 or by Email at occshelp@odu.edu. OCCS personnel
coordinate responses to computing problems/questions
and, when necessary, forward inquiries to the
appropriate support groups.
Internet Access
In partnership with Network Virginia, high-speed
Internet connectivity is provided to all workstations on
the University network, including computer labs, offices
and wired dorm rooms.
Emergency (Unplanned) Outages
Emergency outages are posted on the OCCS web
site at www.odu.edu/occs under the “Alerts” heading.
Alerts are posted as soon as the nature of the outage is
known, with follow-ups posted as appropriate. (Please
be aware that if the outage affects the University web
server, the “Alerts” cannot be posted. A message will be
posted as soon as service is restored to provide any
necessary follow-up information).
Maintenance/Planned Outages
The University has designated the time period
between 6 a.m. and noon on Sunday as maintenance
time for networks, servers and communication devices.
This means that some resources may be unavailable
and system-wide outages may occur during this time
period. If you experience difficulty accessing computing
resources during this time, please try again after 12
noon before contacting OCCS to report an outage.
Whenever possible, maintenance and upgrades
requiring system downtime are scheduled during the
pre-established maintenance period. In circumstances
where this is not an option, planned outages are
announced
on
the
OCCS
web
site
at
www.odu.edu/occs.
Planned
outages
affecting
students are also announced under the news link on the
Student Account Page at http://season.odu.edu
Technology Store
The University Technology Store offers computer
purchases with educational discounts from Dell,
Gateway, and Apple. The Technology Store also offers
savings on software, peripherals, and other computer
supplies. Updated information will be posted at
www.odu.edu/techstore.
Software Download
Through the University’s software licensing program,
some software is made available for students to
download to their personal computers. This software
includes the most current versions and upgrades of the
McAffee VirusScan software. Downloadable software is
available on the OCCS web site at www.odu.edu/occs.
When prompted for authentication, enter your University
MIDAS account username and password.
URL Locator
Many faculty members maintain course web pages
from which students may access course information,
lecture notes, assignments, etc. The University web
page provides a tool call the URL Locator, an on-line list
of a faculty web page addresses. From the University
home page at www.odu.edu, click on “Current
Students,” and then select the “Course Web Pages” link
from the “Academic Resources” menu.
Many faculty members secure their web pages to
limit access only to students registered in their class.
The required authentication information is your
University MIDAS username and password; therefore, it
is extremely important that students activate their MIDAS
account.
Distance Learning and
Academic Technology
Services
Albert Brooks Gortno, Jr. TELETECHNET Center
683-3181
Distance Learning:
Distance Learning at Old Dominion University
originated in the mid 1980’s. In 1993 Old Dominion was
asked by the Commonwealth of Virginia to begin a
satellite delivery program to offer higher education
degrees to students at a distance. This expansion was to
be called TELETECHNET. Today, the TELETECHNET
distance learning network consists of nearly 50 locations
throughout Virginia and at sites as far as Arizona,
Washington state, the Bahamas, and U.S. Navy ships
deployed around the globe.
Old Dominion is committed to providing quality
student support services to students at a distance. At
locations where the University has a physical presence,
service representatives are available to assist students
with all academic services. For those taking courses
independent of distant site locations, the University’s
Office of Distance Learning provides these same
services, tailored to best meet their unique requirements.
Historically, course delivery has been via synchronous,
interactive satellite from the campus in Norfolk, Virginia.
In recent years, the University has been expanding its
use of other delivery modes including, two-way video,
the Internet, CD-ROM and streaming video. What
follows is a description of the various course delivery
technologies available:
TELETECHNET - Satellite Broadcast
Courses – 1-way video/ 2-way audio
Courses are generally broadcast from the main
campus in Norfolk, VA to up to 50 different sites located
both inside and outside Virginia. Students meet in a
traditional classroom located at a site where the
broadcast is being received, and must be present at that
site at the specific class time. In this environment,
students are able to view the instructor and speak with
both the instructor and other participating students in
real time.
Virtual Classroom Courses
Courses are generally broadcast from the main
campus in Norfolk, VA, although they may also originate
from one of Old Dominion's Higher Education Centers in
Virginia Beach, Chesapeake, Hampton and Northern
Virginia. Students meet in a traditional classroom located
at a site where the broadcast is being received, and
must be present at that site at the specific class time.
There are 2-way video and audio capabilities that allow
students to view the instructor and participating students,
as well as interact with the instructor and other students
in real-time. Students at limited sites can participate in
virtual classes.
Internet
Internet based courses may have both synchronous
(same time) and asynchronous (any time) components.
In other words, there may be times when all students are
expected to be participating on-line, such as in a “chat”
situation and times when individual students may
complete course requirements on their own schedule.
At a minimum, students will need access to a computer,
the Internet and a valid ODU email account. Students
should contact the course instructor or the Office of
Distance Learning for more information regarding the
requirements of a specific online course before
registering for the course.
Mixed Media
Many of our courses use a combination of
technologies such as the satellite broadcast
TELETECHNET network and the Internet. For example,
a class might meet at seven or eight scheduled times
during a semester by satellite broadcast, or it may have
abbreviated scheduled meeting times, and rely upon
required Internet activities or group activities for the
remaining course time. It is important that students
understand the course requirements and expectations of
mixed media courses before enrolling in the course.
Many distance learning courses rely upon
Blackboard, the University’s course management
system. For more information on how to use blackboard
visit http://www.clt.odu.edu/bb.
For degree programs and delivery mode options
please refer to Distance Learning’s list of site
locations and schedule of classes at
www.dl.odu.edu.
Academic Technology Services
Academic Technology Services (ATS) offers various
services to the University community, including
engineering and repair services in support of technologydelivered courses; satellite network and technical
support services; teleconferencing/video production;
televised course production; graphics and multimedia
production; multimedia duplication; and, a Learning
Assessment Lab. In addition, ATS is home to the Center
for Learning Technologies, an organization that assists
faculty with the appropriate use and integration of
technology into the teaching/learning process.
The following are designed for student use:
Multimedia Duplication
Multimedia Duplication offers audio and video
duplication services to Old Dominion University students,
faculty, and staff. This unit can duplicate tapes other
than telecourses. However, if the copyright for the tape
is held by anyone other than Old Dominion University,
permission to duplicate the tape must be provided in
writing from the copyright holder before the duplicate is
made. A sample request form is available. Please call
(757) 683-5173 for more information.
On-campus students taking satellite courses are
encouraged to make use of the Learning Assessment
Lab to view class tapes on-site for free in lieu of
purchasing personal copies of class sessions. The
Learning Assessment Lab is located on the first floor of
Gornto in Room 101. This facility provides three sets of
services:
Learning Assessment Lab
The Learning Assessment Lab administers
tests/exams in a proctored environment. Old Dominion
University faculty may schedule proctored testing for
either an entire class or for a select number of make-up
exams. However, the Learning Assessment Lab cannot
proctor final exams. The Learning Assessment Lab also
provides proctoring for Distance Learning partner
organizations.
The Learning Assessment Lab has developed
computer-assisted testing (Online Testing). In addition,
copies of televised course sessions in DVD format are
available for viewing by main campus students at
Multimedia Duplication (Gornto 104). Students at a
distance enrolled in a TELETECHNET course should
contact their site director for policies regarding viewing
course tapes.
Course copies are available for the convenience of
students who unavoidably miss a class or need to review
a previous lecture of a current course in which they are
enrolled. Access to viewing a DVD in Multimedia
Duplication is on a first-come, first-served basis.
Undergraduate Bridge Program
Non-native speakers who have applied for
admission as undergraduates to Old Dominion
University and whose TOEFL scores range from 500 to
537 (173 to 203 CBT) may be admitted to the
Undergraduate Bridge Program. Bridge program
students are allowed to enroll in up to eight hours of
credit courses while taking eight semester hours of noncredit classes in English. The non- credit classes, in
addition to their concentration on integrated English
skills, focus on the skills necessary for successful
completion of assignments in the credit courses.
Students may study in this program for up to two
semesters.
Graduate Bridge Program
English Language Center
Non-native speakers of English who have applied for
graduate admission and whose TOEFL scores range
from 500 to 537 (173 to 203 CBT) may be admitted into
the Graduate Bridge Program. These students are
allowed to register for three hours of graduate credit
work while taking seven semester hours of non-credit
classes in English. These non-credit classes focus not
only on the necessary language skills but also on the
necessary skills for success in academic courses.
Students may study in the Graduate Bridge Program for
up to two semesters.
300 Batten Arts and Letters Building
683-4424
Extended Campus Centers
Students may not view an entire course by
multimedia unless: A) the course is designed to be on
Multimedia; or, B) the instructor gives written approval
for a student to have access to an entire course via
multimedia. In the latter case, the student must purchase
copies of the course sessions. For more information
regarding the purchase of course sessions, please refer
to “Courses by Multimedia” section.
The English Language Center (ELC) offers noncredit courses in intensive, semi-intensive, and bridge
programs. The curricula include classes in English
grammar,
writing,
reading/vocabulary,
listening/
speaking and academic skills for non- native speakers.
The Intensive Non-credit Program
This program is designed for students who desire to
improve their English skills prior to or apart from study in
the University. The intensive non-credit courses are
available at various levels of proficiency, from classes for
high beginners to advanced classes in TOEFL (Test for
English as a Foreign Language) preparation. Classes
meet during seven-week sessions, twenty hours per
week.
The Semi-Intensive Non-credit Program
The ELC also offers non-credit courses to nonnative speakers who have been admitted to Old
Dominion University. Such classes are provided for
students needing refinement in their reading, writing, or
pronunciation skills. There is a writing class for graduate
students, a writing class for undergraduate students, and
a pronunciation class open to all students. Each
semester-long class meets three hours per week.
Bridge Programs
In addition to its more than 50 TELETECHNET sites
throughout Virginia, as well as sites in Georgia, Illinois,
Arizona, and Washington State, Old Dominion University
operates extended campus facilities in the cities of
Hampton, Portsmouth, Virginia Beach, and Sterling
(Loudon County). As a result of these outreach efforts, a
student anywhere in Virginia is never more than an hour
away from Old Dominion University. Even if students
leave the area of the main campus, for example during
the summer session, they may continue to enroll in Old
Dominion courses.
These full service higher education centers offer a
wide range of academic programming, including
programs and courses at the graduate level and at the
upper-division undergraduate level, certificate programs
and professional development courses, many offered in
the evenings and on weekends. Courses are conducted
on-site, through TELETECHNET, a state of- the-art
telecommunications network, via the Internet, and in
“Virtual Classrooms,” a special, closed-circuit two-way
video network connecting the centers in Hampton,
Portsmouth, Virginia Beach, and Northern Virginia with
the main campus. In addition to credit courses, each
facility
offers
noncredit
courses,
national
teleconferences, seminars, and professional meetings,
while serving as an outreach hub to facilitate linkages
with community organizations, businesses, and
government agencies. Students are provided with onsite registration, advising services, computer labs, and
access to the University’s library and mainframe
computer.
Northern Virginia Center
21335 Signal Hill Plaza
Sterling, Virginia 20164
Peninsula Higher Education Center
600 Butler Farm Road
Hampton, Virginia 23666
Virginia Beach Higher Education Center
1881 University Drive
Virginia Beach, Virginia 23454
Tidewater Community College Education Center
7000 College Drive
Room 310-B
Portsmouth, Virginia 23703
Military Bases
Several military bases in Virginia and Washington
State serve as locations for undergraduate and graduate
courses and programs to assist military personnel in
accomplishing their career development and career
transition goals. A representative from Old Dominion
University is also available for consultation at a number
of bases.
3. Group and
counseling,
individualized
guidance
and
4. College tours,
5. Cultural enrichment activities, and
6. Classroom instruction in health education,
computer application, and music/drama.
All program participants receive monetary stipends
each week as compensation for any money they may
have earned through summer employment had they not
been participating in the program. In order to receive a
stipend, participants must show evidence of “satisfactory
program participation.”
To qualify for initial acceptance in Old Dominion
University’s Federal TRIO Upward Bound Program, a
student must be:
1. A citizen or permanent resident of the United
States,
2. A resident of Norfolk/Portsmouth, Virginia
3. In the 9th, 10th, or 11th grade,
Federal TRIO Upward Bound
Program
4. A low-income and/or potential first generation
college- bound student (neither parent living in
the household may have a bachelor’s degree),
Academic Skills Center
683-4315
5. Able to meet federal income guidelines, and
There are hundreds of students living in the
Hampton Roads area who have the intellectual capacity
for college, but lack the developmental skills necessary
to succeed. Upward Bound was instituted at Old
Dominion in August of 1986 to address this concern.
This federally-funded program provides participants
services to assist in developing the necessary skills and
motivation that they need to graduate from high school
and enter college. Upward Bound serves eligible
students who are enrolled in Norfolk’s and Portsmouth’s
public high schools.
Upward Bound offers a two-phase program, an
Academic Year Phase and a Summer Residential
Phase. During the Academic Year Phase, students
attend academic tutorial sessions on Saturday mornings,
and weekday tutoring is also available after school.
Participants in the Summer Residential Phase are
required to live for six weeks in an Old Dominion
University residence hall, during which the following
services are provided:
1. Classroom instruction in mathematics, literature,
composition, foreign languages, sciences, and
social studies,
2. Individualized academic tutorial assistance,
6. In need of academic support to successfully
pursue a post-secondary education.
For more information, please contact 683-4315.
The Honors College
218 Education Building
683-4865
The Honors College provides a four-year distinctive
educational experience for selected students primarily
through general education courses. Extensive out-ofclassroom and off campus activities are available, as
well as a special living arrangement in University
housing, a modest scholarship, and a special Honors
PREVIEW prior to the student’s freshman year.
The Honors College is open to all majors who meet
the qualifications.
Undergraduate Research Program
This competitive program is open to all juniors and
seniors with a GPA of at least 3.25, and selected
students are given a $1000 grant to pursue original
research under the mentorship of a faculty member.
Departmental Honors
Office of Orientation/Preview
Undergraduate students may earn the designation of
departmental honors on their diplomas by meeting, at
the very least, the University’s minimum standards for
departmental honors, which are:
1522 Webb Center
683-3428
Minimum cumulative GPA of 3.25,
Minimum major GPA of 3.50,
Completion of at least two courses designated
by the department to be honors courses, and
Completion of at least 60 credit hours at Old
Dominion University, fifty-four of which must be
in grade point graded courses.
Individual departments may set other eligibility
standards in addition to the above listed university
standards. For more information, interested students
should contact the Honors College.
Contract Honors Courses
Students with a GPA of at least 3.25 may transform
any upper-division course, with the advice and consent
of the instructor, into an Honors course. Contract honors
courses may be used to meet the necessary
requirements for departmental honors, however, no
grade below a “B” will be accepted for honors
designation. For more information, interested students
should contact the Honors College.
Naval ROTC
Administration Annex
683-4744
The Naval Reserve Officer Training Corps (NROTC)
educates and trains young men and women for service
as commissioned Unrestricted Line Officers of the Navy
and Marine Corps. Students who participate in the
program include those on full NROTC tuition
scholarships, fleet accession officer candidates in the
Seaman-to-Admiral Program, and those in the College
Program, which provides some financial assistance
during the student’s last two years.
Established in the fall of 1982, the Hampton Roads
Unit is jointly sponsored and operated by Old Dominion
University, Norfolk State University, and Hampton
University. The Department of Naval Science at Old
Dominion University is the administrative headquarters
for the unit. Nearly three hundred full-time
undergraduate students serve within the unit. In addition
to classroom and field study of professional and
leadership subjects, the unit sponsors intramural
participation, supports its sponsor universities and the
local area through a variety civic and community
relation’s projects, and operates a sail-training program.
Each spring, newly admitted fall semester students,
their parents, and their guests are invited to attend
PREVIEW, the University’s orientation program.
PREVIEW programs are scheduled throughout the
summer, with one-day sessions offered for transfer
students and two-day sessions for incoming freshmen.
Housing in campus residence halls is provided for
the latter. Programs are also offered in December and
January for newly admitted spring semester students.
Students at each PREVIEW session meet with
academic and student counselors to plan and register for
classes; receive an orientation to campus facilities and
services; and acquaint themselves with University staff,
upperclassmen, and other new students through
information sessions and social activities. Programs for
parents and guests are scheduled concurrently.
Office of the University Registrar
116 Rollins Hall
683-4425
The Office of the University Registrar provides a
wide variety of student services, from initial registration
through the final degree certification. The office
publishes the Guide to Enrollment booklet each
semester and summer sessions, and it provides
registration and drop/add services via its website at
www.leoonline.odu.edu, and in person, at the main
campus or at off-campus registration sites for new and
continuing, resident and non-resident, commuting and
consortium students. In addition, the Office of the
University Registrar determines domicile status and
athletic eligibility, and issues final grades, transcripts of
academic records, and enrollment verification services.
Finally, the office is responsible for evaluating student’s
records for graduation and mailing diplomas.
The Office of the University Registrar is open from
8:00 a.m. to 5 p.m., Monday through Friday.
Student Support Services
Academic Skills Center
683-3582
Student Support Services (SSS), a federally funded
TRIO program, provides academic support services for
Old Dominion University students who meet the eligibility
requirements established by the U.S.Department of
Education. The program is designed to increase the
retention and graduation rates of low-income, first
generation college students and students with
disabilities. Support services are available to help
students achieve and maintain satisfactory academic
standing at the University. SSS services include small
group instruction in writing, mathematics and study skills,
tutorial assistance for specific-content area subjects,
counseling and advising, and career exploration
workshops/seminars.
TELETECHNET
The Alfred Brooks Gornto, Jr. TELETECHNET Center
683-3163
TELETECHNET provides baccalaureate and
master’s degrees to students at off-campus sites through
the use of television and computer technologies.
Through the TELETECHNET program, students may
receive a degree from Old Dominion, while attending
classes at their respective locations. All Virginia
community colleges, in addition to community colleges in
four other states and military sites in various settings,
serve as locations where students may enroll in classes
from any one of the following undergraduate degree
programs:
Business Administration
Computer Science
Criminal Justice
Engineering Technology
Health Sciences Administration
Human Services
Nursing
Occupational and Technical Studies
Professional Communication
Professional Writing
Teacher Preparation (leading to a Master’s
degree with licensure)
Graduate students may enroll in graduate programs
in the following areas:
Education
Engineering Management
Nursing
Occupational and Technical Studies
At the doctoral level, a PhD in Community College
Leadership is offered.
University Libraries
Old Dominion University
Norfolk, Virginia 23529
1-757-683-4154 (Circulation Services)
1-757-683-4170/4171 (Interlibrary Loan Services)
1-757-683-4178 (Reference and Research Services)
The University Libraries consist of Perry Library, the
Hofheimer Art Library, and the Diehn Composers Room.
Together the collections of nearly 2.7 million items in all
fields of instruction include books, journals, other serials,
government publications, maps, electronic resources,
musical scores and recordings, videos and other media.
Perry Library is a repository for United States
government and Commonwealth of Virginia Government
publications. Special Collections houses manuscript
collections, including the Tidewater History Collection
and University Archives.
Services
The University Libraries offer many services to
students of the University, including reference and
information assistance, research assistance, Internet
and other electronic access, course-related instruction,
borrowing privileges, and study space. Through the
library’s web site (http://www.lib.odu.edu), students
can find print and electronic resources in the Perry
Library, the Hofheimer Art Library, and the Diehn
Composers Room. To borrow library materials, students
must be registered for the current semester. Information
on circulation borrowing privileges, loan periods, and
fines and fees appears at:
http://www.lib.odu.edu/aboutlib/circ
Distance learners have access to the Library’s web
site at the site library, in computer labs, in the Site
Directors’ offices and from home computers. On-line
services and resources available from the Library’s web
site include information resources, interlibrary loan and
document delivery services, ODU databases, VIVA
databases, the Library’s on-line catalog, electronic
databases, library research and instructional materials,
instructional tutorials and library guides. Users can
check their patron records, renew materials, and initiate
interlibrary loan requests on-line. The Library also
provides telephone an e-mail reference services.
The Diehn Fine and Performing Arts Center houses
the Diehn Composers Room and the Hofheimer Art
Library. The Diehn Composers Room contains the music
listening facilities, music scores, and sound recordings.
The Hofheimer Art Library houses a collection on
architecture, sculpture, drawing, painting, print media,
and photography, as well as art reference and periodical
collections.
During fall and spring semesters, The Perry Library
is open seven days a week for the following hours:
Monday-Thursday.... 8:00 a.m. to Midnight.
Friday ....................… 8:00 a.m. to 7:30 p.m.
Saturday .................... 9:00 a.m. to 5:00 p.m.
Sunday........................9:00 a.m. to Midnight.
discussing the problems of writing. Because section
sizes are kept relatively small, the instructor is able to
spend time with students on an individual basis.
Additionally, the Library’s website can be accessed
via computer 24 hours a day, seven days a week.
Library hours and calendar are available at
http://www.lib.odu.edu/aboutlib/hours.shtml.
Changes in the library’s operating hours are posted in
advance of a closing, state holiday or change in hours.
In addition to GNST 050, the Writing Center offers
five-week, non-degree credit courses that deal with
specific writing problems. These courses are offered for
both freshmen and upper-level students with
developmental writing needs. Section sizes are kept
small so that students may receive individual attention.
Library Regulations
The Writing Center also coordinates the Exit
Examination of Writing Proficiency. Because all
undergraduate students must pass the University’s Exit
Examination of Writing Proficiency before graduation,
students are encouraged to take the Exit Exam as soon
as they have completed at least fifty-eight hours of
course work.
All students are personally responsible for the
safety, proper use, and timely return of library materials
they check out. Fines and fees are the responsibility of
the student who checked out the materials. If a student
fails to satisfy a library debt, he/she will be unable to
check out library materials, register for classes or
graduate until the debt has been paid. For assistance,
contact Gisele McAdoo at 757-683-4166 or by e-mail at:
gmcadoo@odu.edu.
University Testing Center
1500 West 48th Street
683-3697
The University Testing Center administers
placement tests in writing, mathematics, and foreign
languages; and the Exit Exam of Writing Proficiency.
The center also serves as a national testing center for
the LSAT, MCAT, SAT, CLEP, DANTES, and MAT. A
student may also make arrangements to have a staff
member serve as a proctor for a correspondence test.
Writing Center
1501 West 49th Street
683-4112
The Writing Center was established to help all Old
Dominion University students in the development of their
writing abilities. To that end, the Writing Center provides
writing placement testing, teaches courses in
developmental writing, and coordinates the Exit Exam of
Writing Proficiency.
All entering students are required to take the Writing
Sample Placement Test (WSPT). Freshmen will be
placed in a writing course based on their scores on the
WSPT; transfer students with credit for freshman
composition will be advised of any writing deficiencies
they have.
The center offers a course in basic writing (GNST
050, three non-degree credits) to prepare new freshmen
and transfer students for entry into English 110. In these
courses, students learn to express themselves within the
conventional patterns of expository prose and to
overcome difficulties in spelling, punctuation, and word
choice. Most classroom time is spent writing and
Student Affairs &
Programs
Services for Off Campus Students
Counseling Services
Disability Services
Filipino American Student Cultural Center
Hugo A. Owens African-American Cultural Center
International Student and Scholar Services
Military Student Services
Multicultural Student Services
Office of Student Housing
Office of the Vice President for Student Affairs
& Dean of Students
Student Activities and Leadership
Student Health Services
Women’s Center
Services for Off Campus
Students
Campus Information Center
1104 Webb Center
683-5914
•
Bus Tickets
Free Hampton Roads Transit (HRT) bus passes,
available at Parking Services, provide students with an
alternative way of getting to and from school. Students
must have a University ID and must complete a free
registration form. The Campus Information Center sells a
10 ride HRT pass for $10, Monday through Friday 8:00
a.m.- 10:00 p.m., Saturday 9:00 a.m.- 10:00 p.m. and
Sunday 10:00 a.m. - 10:00 p.m. You can also pick up a
bus schedule or view the schedule on-line at the
computer inside the Center.
Carpooling / TRAFFIX
The TRAFFIX program is part of Hampton Roads
Transit. With over 1.5 million residents and thousands
more moving in every year, traffic congestion in
Southeastern Virginia is no surprise. TRAFFIX is a
regional outreach program designed to promote
commuter transportation alternatives. TRAFFIX provides
commuters with efficient substitutes to driving alone,
including mass transit, carpooling, vanpooling, adjusting
work schedules, telecommuting, biking and walking. For
more information, call 1-800-700-RIDE. You can also
access the Ford Long Distance Ride Board in the Webb
Center lobby. This is where students who wish to travel
for a weekend or during a break may find either riders or
drivers going to the same destination.
Commuter Services
Service for Off-Campus Students is an entire office
devoted to meeting the unique needs of ODU's
commuter students. The office is committed to providing
resources and services to making commuter students'
experience on campus as ease and enjoyable as
possible.
Commuter Services:
•
•
Good
Morning
Commuters
•
•
•
•
Because commuting students are such integral parts
of the Old Dominion University community, Student
Activities and Leadership assists in their housing,
transportation, and consumer needs through the
Campus Information Center. The following services are
available to all of Old Dominion’s commuting students:
Commuter
Traditions:
•
After 5 Business
services (stamps, faxes,
copies)
Discount movie passes
Daily use and semester
•
OSAL on
the Road
Commuters'
Take 5
Off-Campus
Housing Fair
Commuter
Appreciation
Week
How Do
I..Series
•
•
•
rental lockers
Off Campus Housing
Resource Center
Commuter Lounge
Car Assistance
Program
For additional information and resources for
students living off-campus check out our web site at
http://studentservices.odu.edu/stuactivities , then
click on the commuter link.
Commuter Central & Commuter Hot Spot
This area is located in the hallway next to Services
for Off-Campus Students and the Campus Information
Center. It offers commuters a one-stop shop for finding
forms and publications from numerous offices around
campus, helpful hints and tips for commuter students,
publicity for upcoming events, an Items for Sale board
and even a ride share board.
Lockers
Lockers are available in Webb Center on either a
daily or semester basis. The daily rental fee is free. (For
daily use, a quarter must be deposited to remove the
key; however, when the key is returned to the locker, the
quarter will be refunded automatically). Semester rentals
are $16 and may be purchased from the Campus
Information Center.
Off-Campus Housing
The Off-Campus Housing Service is a free service
for students which helps students locate off-campus
accommodations and roommates, offers assistance in
reading and interpreting leases, and provides guidance
in resolving landlord-tenant problems. For more
information, call 683-5914 or check out
our web site at
http://studentservices.odu.edu/offcampushousing .
Study Areas on Campus
Commuter study lounges are provided around campus
at the following areas:
Webb Center
Monday through Friday ........... ...7:00 a.m. to 12:00 a.m.
Saturday…………….................. ..8:00 a.m. to 10:00 p.m.
Sunday ...................………….… .9:00 a.m. to 12:00 a.m
Batten Arts and Letters Building - 1st Floor
683-5356 TDD/Fax
Monday through Sunday .............. 8:00 a.m. to 9:30 p.m.
Education Building - 1st and 2nd Floors
Monday through Sunday ..........… 8:00 a.m. to 9:30 p.m.
University Library
check hours of operation
Counseling Services
1526 Webb Center
683-4401
The primary purpose of Counseling Services (CS) is
to assist students with the transitions and changes they
encounter during their college years. The staff helps
students to better understand themselves and their
potential, while enhancing students’ problem-solving
skills. Counselors also provide support and assistance
during times of crisis.
Counseling Sessions
Through
time-limited
individual
and
group
counseling sessions, students are able to address a
variety of issues, i.e., personal relationships, feelings of
anxiety or depression, and the development of new
approaches to solving problems. Students may also
discuss career concerns (e.g., examining their abilities
and interests in order to establish goals for the future)
and academic concerns (e.g., improving motivation,
increasing study and time management skills, and
decreasing one’s anxiety about tests). A 24-hour Crisis
Line is available for students who need immediate
assistance after office hours. Psychiatric evaluation and
medication review services are also available on a
limited basis. All of the information discussed during
counseling is completely confidential (with the exception
of information which must be reported by law, e.g., child
abuse, threats of suicide or homicide) and will not be
released to anyone without a written request from the
student.
Workshops and Programs
CS also helps students develop new skills and
understanding through workshops and programs offered
to student organizations, the student community, and
students living in the University’s residence halls through
the “Academic Coaching Series and the Skills For Better
Living Program “ These workshops cover an ever
changing variety of topics designed to help students
further their personal, academic, and career
development.
Disability Services
1525 Webb Center
683-4655
Disability Services at Old Dominion University is
founded upon a commitment of creating access to higher
education for persons with disabilities. The University
meets the requirements of Section 504 of the
Rehabilitation Act of 1973 and the Americans With
Disabilities Act of 1990 by providing reasonable
accommodations, which are based upon the
documentation submitted by the student.
It is strongly recommended that persons requiring
special assistance obtain information regarding
accessibility to the campus and related services. Specific
details about transition, documentation guidelines, the
Student Handbook and University policies can be found
at: http://studentservices.odu.edu/disabilityservices
NOTE: Up to 45 days notice may be necessary before
some accommodations can be made.
The Director of Affirmative Action, Equal
Opportunity, and Diversity, who is the Section 504
Coordinator, can be reached at 683-3141.
The Filipino American Center
at Old Dominion
1411 West 49th Street
683-5099
The Filipino American Student Center formally
opened in January 1999. The Center is the first
university-run center to provide a place where Filipino
American students can come to learn more about their
culture from speakers, events, and a resource library.
Housed in the College of Arts and Letters, the Center’s
academic orientation enhances the Filipino American
students’ experience at Old Dominion University.
The Filipino American Center:
serves as a resource and research center for the
University, the Filipino American and the
Hampton Roads communities;
sponsors programs and projects that enhance
Filipino American culture and the multicultural
interests of the University;
houses an archival center for oral histories,
documents and other materials that portray
Filipino immigration history to America.
collaborates with academic departments to
pursue issues of interest to Filipino Americans.
promotes
and
develops
courses
in
Filipino/Filipino American Studies to enhance
knowledge and develop critical skills; plan
Summer programs or Semester Abroad
programs (Philippines).
connects the students with the larger community
to develop active citizenship.
organizes leadership training programs with
Filipino American community organizations with
similar goals.
For additional information visit our website at
http://www.lions.odu.edu/org/filipino
Hugo A. Owens African
American
Cultural Center
1417 West 49th Street
683-5490
The Hugo A. Owens African-American Cultural
Center, a unit within Multicultural Student Services, was
established in 1991 to assist academic and nonacademic units in enhancing services to student of
African descent. The Cultural Center, serves as a
resource for the university and surrounding communities
by offering a vast selection of books, literature and
reference materials that highlight the intellectual and
social heterogeneity within the African and AfricanAmerican culture. The Cultural Center assumes broad
responsibility for the creation of a supportive
environment for students, and designs and sponsors
projects that enhance African American culture at the
University.
The Cultural Center sponsors programs and
services such as the Umoja Conference, Black Male
Mini Summits, Sisterhood Mini Symposiums, Black
History Month, Tutorial Connection and faculty and
student mentor ships that promote students full
participation in academic and extracurricular activities at
Old Dominion University. Committed to the academic
and social well being of students, the Cultural Center
seeks to foster appreciation in Black culture as a major
force in a pluralistic society, and maintain ongoing
cooperative relationships with students, faculty, staff,
alumni, and the community.
International Student and
Scholar Services
102 Dragas International Center
683-4756
The Office of International Student and Scholar
Services is responsible for serving the special needs of
the 1,400 international students and scholars, from over
100 different countries, who are members of the
University community. As a unit of the Office of
International
Programs,
this
office
combines
administrative support and documentation services to
assist international students and scholars in obtaining
the best educational experience possible.
The Office of International Student and Scholar
Services covers a variety of areas, including immigration
and other legal responsibilities, cultural adjustment,
orientation, and personal advising. In order to foster an
appreciation and mutual understanding between the
international students and scholars and their American
counterparts, the office sponsors academic and social
programs open to all members of the University
community.
Office of Military Student
Services
Old Dominion University
116 Alfred B. Rollins, Jr. Hall
Norfolk, Virginia 23529
1-757-683-3706 (phone)
1-757-683-5865 (fax)
The Office of Military Student Services (MSS)
provides men and women in the military, their eligible
dependents, and veterans with assistance in fulfilling
their collegiate aspirations. The MSS staff not only serve
as advocates, but they act as liaisons between military
affiliated students and Veterans Affairs, they process all
of the required Veterans Affairs (VA) paperwork, and
they make appropriate referrals to other campus
departments and Veterans Affairs (VA) personnel.
TELETECHNET students who are veterans, military
dependents, or members in the military are welcome to
use these services. To begin:
Step 1: Apply for VA benefits by obtaining the necessary
VA forms from the nearest regional VA office or
from the TELETECHNET Site Director.
Step 2: For a student to receive VA benefits during the
semester, the student must provide a copy of
the Veteran’s Clearance Form to the MSS office
each semester.
Step 3: All of the necessary forms must be completed
thoroughly and accurately. Any paperwork that
contains inaccuracies or inadequacies (i.e.
incomplete forms, incorrect program or degree
information, illegible handwriting, or a wrong
social security number) will result in lengthy
processing delays by the VA.
Step 4: All VA forms and the completed Veteran’s
Clearance Form should be submitted, as soon
as possible, to:
The Office of Military Student Services
Old Dominion University
116 Alfred B. Rollins, Jr. Hall
Norfolk, Virginia 23529
IMPORTANT NOTE: The VA will not accept
faxed applications. The processing of a
student’s benefit package will be delayed until
the VA receives the original signed documents.
VA documentation and University enrollment
information should be sent to the MSS Office two
months prior to the beginning of classes to avoid delays
in VA benefits from the VA Regional Office.
Step 5: Upon receiving the proper, completed forms, the
Office of Military Student Services (MSS) will
certify to the accuracy of the student’s
enrollment information and forward the
documents to the VA Regional office for
processing.
IMPORTANT NOTE: Once students have
mailed their completed document to the MSS
office, they should wait at least six weeks before
calling the VA Regional Office to inquire about
the status of their VA benefits. The toll-free
number to call for VA inquiries is (1-888- 4424551). It can take the VA anywhere from six
weeks to three months to process a VA benefits
package.
VA benefits checks can be delayed due to (1) the
time it takes the mail to travel from an off-site location to
the University’s Military Student Services Office (MSS),
and (2) paperwork errors that the MSS Office receives
from the off-site locations.
Step 6: Students should ensure that the MSS Office has
a current address and phone number on record.
Students should review any correspondence
from the University and the VA promptly and
thoroughly, and call if there are any questions.
Failure to respond to VA inquiries may result in
the loss of VA benefits.
Step 7: Students are asked to notify the University’s
MSS office and the VA of any changes in their
enrollment status; an increase or decrease in
credit hours can affect the amount awarded
through VA benefits.
FALL AND SPRING ENROLLMENT CRITERIA FOR
UNDERGRADUATE STUDENTS WHO RECEIVE VA
BENEFITS
IF TOTAL CREDITS ARE:
ENROLLMENT LEVEL IS:
12 or More credit hours
Full Time (100%)
9, 10, or 11 credit hours
Three - fourths Time(75%)
6, 7, or 8 credit hours
One - half Time (50%)
3, 4, or 5 credit hours
One - fourth Time(25%)
FALL AND SPRING ENROLLMENT CRITERIA FOR
GRADUATE STUDENTS WHO RECEIVE VA
BENEFITS
IF TOTAL CREDITS ARE:
9 or more credit hours
ENROLLMENT LEVEL IS:
Full Time (100%)
6,7 or 8 credit hours
Three-fourths Time (75%)
4 or 5 credit hours
One-half Time (50%)
3 credit hours
More Than One-fourth
Time (25%) and Less
Than One-half Time (50%)
Additional information regarding summer enrollment
criteria for undergraduate and graduate students who
receive VA benefits may be obtained from the MSS
Office at (757) 683-3706.
Multicultural Student
Services
2109 Webb Center
683-4406
The Office of Multicultural Student Services was
established in 1980 (as Minority Student Services) as an
integral part of Old Dominion University’s Division of
Student Affairs. Multicultural Student Services is
committed to enhancing the students’ opportunities for
educational growth, retaining students, and successfully
matriculating students of diverse backgrounds. This
office is also responsible for heightening the sensitivity of
the University community to the needs, interests, and
cultures of our diverse student body.
The Office of Multicultural Student Services strives
to fulfill its commitment to students of diverse
backgrounds
by
undertaking
the
following
responsibilities:
Supporting
multicultural
orientation programs.
recruitment
and
Sponsoring and supporting programs/activities
which enhance the educational experience of
multi cultural students.
Coordinating peer and faculty mentor
programs and tutorial services to increase
student retention.
Developing and maintaining communication
between the University administration and its
multicultural population.
Cooperating with the University community to
establish policies and procedures which reflect
and reinforce the institution’s multicultural
diversity.
Office of Student Housing
Suite G-1 Powhatan Apartments
683-4283
The Office of Student Housing provides students living
on campus with the opportunity to refine their
interpersonal skills and to establish a cooperative living
and learning community. Sharing a living area with
hundreds of other students creates a unique sense of
excitement and energy; it also carries certain
Responsibilities and behavioral expectations.
Please
visit the Office of Student Housing website
http://studentservices.odu.edu/housing
for
more
information.
Office of the Vice President
for Student Affairs & Dean of
Students
2008 Webb Center
683-3442
The Division of Student Affairs provides an
extensive variety of services and co-curricular programs
designed to affect the recruitment, retention, and
development of Old Dominion University students. The
goal of the Division’s staff is to create an environment
that will stimulate educational inquiry, while providing
opportunities for student access and student growth.
The Vice President for Student Affairs and Dean of
Students is responsible for managing the Division and
overseeing such programs as student support services,
out-of-class student life programs, the Student Advocate,
and the University’s student disciplinary policies.
Office of Student Activities
and Leadership
Old Dominion University
2122 Webb Center
Norfolk, Virginia 23529
1-757-683-3446 (phone)
1-757-683-6088 (fax)
The Office of Student Activities and Leadership
serves to facilitate students’ co-curricular education by
fostering their involvement in student organizations,
activities, and events. The Office of Student Activities
and Leadership
is responsible for facilitating the
recognition and development for over 200 organizations.
Registering Your Student Organization A club or student
organization usually begins as an idea of one student or
a small group of students. Once the idea for a new club
or organization has been developed, the following
questions should be considered:
Are the individuals committed to the idea?
Is there an existing club or organization that
is similar that individuals could join instead of
forming a new organization?
What role will the organization play on campus
and/or
in
the
community?
Defining
organizational purpose will help in the
recruitment of perspective members, as well as
help to facilitate the recognition process. Once
these questions have been considered, a
meeting should be organized in order to
determine if there are other students interested
in the organization. The following key points
should be kept in mind when planning for the
initial meeting:
An Application for Recognition of a New
Student Organization, must be completed and
submitted to the Office of Student Activities and
Leadership.
In order to qualify as a registered student
organization, at least ten members who are
register at Old Dominion University need to
provide their university identification numbers
and signatures on the application before it will
be reviewed for approval.
Once the application has been reviewed, a
representative of the organization will receive a letter
detailing one of the following outcomes: approval,
provisional approval, or denial of recognition. If the
organization was granted provisional approval, that
status will be in effect for 90 days. During the 90 day
timeframe, the organization would be required to fulfill
any requirements as stipulated by the Office Of Student
Activities and Leadership in order to satisfy recognition
criteria. Organization representatives should write and
submit a constitution to the Office of Student
Activities and Leadership. The purpose of the
constitution is to provide the organization with a basic
framework for its day to day operations, and a structure
for the election of officers, etc. It will also serve as a
framework that will ensure that the organization has a
foundation to exist after initial members graduate. A
sample constitution
and the “Procedures for
Becoming a Recognized Student Organization” is
available on line through the Student Activities and
Leadership Office’s website at
http://studentservices.odu.edu/stuactivities.
The sample
constitution provides
a
basic
structure, however additional bylaws may be required to
adequately state the scope of the organization.
Once the application has been approved by the
Director of Student Activities and a constitution has
been submitted, the application will be forwarded to the
Student Senate for review. The Finance and Policy
Committee of the Student Government Association will
make a recommendation to the entire Senate as to
whether or not the organization should be granted
University recognition. At that time, the SGA will
determine how much funding should be awarded to the
organization. Annual Re-Registration Once
an
organization has earned University Recognition a
brief re-registration process is required each fall
during the first week of classes. Organizations should
contact the Office of Student Activities and Leadership to
initiate this process and update their officer information.
Change of Officers Student Organizations are required
to notify the Student Activities and Leadership Office if
there is a change of officers within the organization.
Maintaining an accurate officer listing benefits the
organization because the Office of Student Activities
can distribute accurate contact information should
interested students inquire about the organization.
For further information about student organizations
and the various other services available through the
Student Activities and Leadership Office. please visit our
web site at http://studentservices.odu.edu/stuactivities
Student Health Services
1007 South Webb Center
683-3132
Student Health Services provides primary outpatient
care and health promotion for Old Dominion University
Students. Primary
outpatient care
includes
medical/nursing care for acute illnesses, minor injuries,
routine health care , and immunizations. Student Health
Services is accredited by the Accreditation Association
for Ambulatory Health Care. The Accreditation
Association accredits the primary outpatient care center
for Ambulatory Health Care.
The Student Health
Services Laboratory is certified by the Centers for
Medicare and Medicaid Services.
In addition, Student Health Services provides
referrals to community health resources, for services
beyond the scope of the campus facility. When
necessary, bed care is available for brief daytime
observation periods, or until transfer to an acute facility
can be arranged.
should be completed before coming to school, and all
immunizations are done at the student or family’s
expense. If necessary, students needing any required
immunizations may receive these at Student Health
Services but there are fees for this service.
NOTE: It is strongly advised that students have
adequate health insurance to supplement the Health
Center’s outpatient services. Details about individual
health insurance plans for students are available on the
web-site listed above.
Women’s Center
1000 Webb Center
683-4109
Serving the Old Dominion University community
since 1976, the Women’s Center offers programs and
services to address the special challenges and
opportunities women students encounter related to their
personal and academic success. Also, recognizing the
critical role that both women and men play in creating a
world that is free of gender bias, our goals include
promoting healthy relationships and a safe and equitable
learning environment that is free of barriers to all
persons. Center services seek to empower all students
to achieve their personal, academic and professional
potential. Services include the following:
SAFE--Sexual Assault Free Environment
Program, includes crisis intervention, advocacy,
and education
related to sexual assault, sexual harassment and
violence in relationships
WILD--Women’s
Institute
for
Leadership
Development,
a
seven-module
institute
designed to develop women’s leadership skills,
enhance self-development and build a resume.
Call for brochure and/or application
Academic and personal support services for
adult women students
Health Promotion provides meaningful experiences
for Old Dominion University students who wish to
maintain and/or improve their health. It focuses on the
“whole person” and seeks to engage individuals in
educational,
experiential,
and service
learning
opportunities to illustrate the importance of the various
dimensions of a healthful lifestyle. Students may also
volunteer as members of the Student Health Advisory
Committee. Call the Health Education Coordinator at
(757) 683-5927 for more information.
National Women’s History Month (March)
provides programs and activities celebrating
women’s contributions and
accomplishments throughout history
For more on the services provided by Student Health,
please visit our website at:
http://studentservices.odu.edu/health_services
Referrals to University and community resources
NOTE: Lab tests and x-rays are performed at the
student or family’s expense. Immunization requirements
General programs on personal/professional
development, college success, women’s issues,
self-esteem, and assertive communication
Library/reading room
For additional information, please visit our web site at
http://studentservices.odu.edu/wc or e-mail our staff at
womenctr@odu.edu
University Services
Alumni Relations Office
Auxiliary Services
Campus Information Center
Catering Services
Debit Cards and Declining Balance Meal Plans
The Department of Public Safety
Dining Services
Equal Opportunity/Affirmative Action
Identification Cards
Legal Referral
Parking Services
Student Housing
Webb University Center
Alumni Relations Office
Catering Services
1500 Webb Center
683-3097
1200 Webb Center
683-4691
The Alumni Relations Office and the Alumni
Association strive to keep alumni involved with their
alma mater through various programs and events. In
addition, we inform our alumni on the development of the
University Community. The Alumni program involves
graduates within the past ten years through active
participation in the New Alumni Council. Graduates are
also welcome to participate in the diverse programs
offered by the Alumni Association, including the Black
Alumni Council, Monarch Connection Mentorship
Program and Alumni Legislative and Career Networking.
Students are encouraged to visit the Alumni Office to be
matched with an alumni mentor. The Office of Alumni
Relations also houses the Student Ambassadors, an
elite group of students who are chosen to serve the
university at the highest student level.
The University’s Dining Services’ Catering
Department offers a menu to meet all budgets and tasks,
ranging from a coffee service for eight to a banquet for a
hundred. Please be advised that anyone who is planning
an event in Webb Center is required to use Catering
Services; an outside caterer can only be used with the
approval of the Director of Dining Services. For more
information, or to book a catered event, please call
Catering Services at the number listed above.
Student Ambassadors
The Student Ambassador organization is a volunteer
public service organization where a student must be
selected, based on high academic achievement and
school pride, to serve the university and the
community. Student Ambassadors work to involve
current students with their alma mater before they
graduate. In cooperation with the Alumni Association,
Student Ambassadors host such events as the Annual
Easter Egg Hunt and a number of spirit activities.
Auxiliary Services
1200 Webb Center
683-3462
The Auxiliary Services’ central office is responsible
for directing the affairs of the University’s self supporting
activities. The major Auxiliary Services’ divisions are
Dining Services, Housing Services, Webb Center, the
Mail Center, the University Bookstore, ResNet, Parking
and Transportation Services, the University Card Center
and the Constant Convocation Center.
Debit Cards and Meal Plans
1110 Webb Center
683-3508
The Monarch Plus Account
The Monarch Plus Account is a prepaid debit
account, specifically designed for the University
community. By depositing funds at the University Card
Center, students, faculty, and staff may utilize their ID
cards to make purchases from several locations.
Currently, the locations that accept the Monarch Plus
account are vending machines, laundry machines, all
Dining Services locations, the University Bookstore,
Parking and Transportation Services, the Monarch Copy
Center, and a variety of other locations.
To open an account, return a completed application,
along with your minimum $20 deposit, to the University
Card Center at 1110 Webb Center. We accept cash,
checks (made payable to ODU), MasterCard, Visa and
check cards. You can also add money online with a Visa
or MasterCard. Just visit our
website at http://www.odu.edu/cardcenter.
The 14 Meal Plan
Campus Information Center
The 14 Meal Plan offers any 14 all-you-care-to-eat
meals per week an additional 150 flex points. The price
of the 14 Meal Plan is $1159 per semester and must be
purchased on a semester-by-semester basis. Flex point
balances do not carry over from semester to semester.
1104 Webb Center
683-5914
The 10 Meal Plan
The Campus Information Center, which is located in
the front lobby of Webb Center, provides visitors and the
Old Dominion University community with information
about on-campus places, events, and services. The
Campus Information Center is also responsible for
Services for Off Campus Students, HRT bus tickets, Off
Campus Housing, the Monarch Car Assistance Program,
Commuter Student programming and resources, and the
legal referral program.
The 10 Meal Plan offers any 10 all-you-care-to-eat
meals per week with an additional 200 flex points. The
price of the 10 meal Plan is $1159 per semester and
must be purchased on a semester-by-semester basis.
Flex point balances do not carry over from semester to
semester.
The 5 Meal Plan
The 5 Meal Plan offers any 5 all-you-care-to eat
meals per week with an additional 150 flex points. The
price of the 5 Meal Plan is $612 per semester and must
be purchased on a semester-by-semester basis. Flex
point balances do not carry over from semester to
semester.
The 3 Meal Plan
The 3 Meal Plan offers any 3 all-you-care-to eat
meals per week with an additional 125 flex points. The
price of the 3 Meal Plan is $385 per semester and must
be purchased on a semester-by-semester basis. Flex
point balances do not carry over from semester to
semester.
The Block 25 Plan
The Block 25 Meal Plan offers any 25 all-you-care-to
eat meals per semester with an additional 100 flex
points. The price of the Block 25 Meal Plan is $230 per
semester and must be purchased on a semester-bysemester basis. Flex point balances do not carry over
from semester to semester.
** The last date to change meal plans is the drop/add
date of the semester.**
Department of Public Safety
683-4000
A victim/survivor of sexual assault has the option of
either filing an official police report, which can be used
for criminal prosecution purposes, or filing an
informational report.
Filing an Informational Report
Filing an informational report involves giving details
regarding the circumstances of the assault and providing
a description of the assailant to a police officer (a female
officer will be provided, if at all possible). This process
not only provides the victim/survivor with the option of
filing charges at a later date, should the victim/survivor
decide to do so, but it establishes a record should future
harassment by the assailant occur, and it alerts the
police to the occurrence, thus promoting community
safety.
Monarch Dining Services
1200 Webb Center
683-3426
Monarch Dining Services offers a variety of meal
plans to serve the University community. Campus dining
locations include Whitehurst, Rogers, and Gresham
Halls and the Webb Center Food Court and Café.
The Whitehurst and Rogers Cafés
Dining facilities are located on the first floor of each
complex. Both residence hall cafeterias offer a choice of
pastas, grilled favorites, a fresh salad bar, and a choice
of entrees at both lunch and dinner. The hours of
operation are posted at each location.
Gresham Diner
Gresham Late Night Diner is located on the first floor
of Gresham Hall, and is open Monday through Sunday,
from 9:00pm to 1:00 a.m. The Diner has all the
traditional favorites like hamburgers, grilled cheese and
fries, pizza and wings as well as breakfast offered until
1:00am.There is also a convenience store available with
candy, chips, and health and beauty aids adjacent to the
diner.
Food Court
The Food Court is located in the South Mall of Webb
Center and consists of five small dining establishments –
Pizza Hut, Taco Bell, Jump(Asian food), Grille Workes
(hamburgers, philly cheese and fries) and a C3
(convenience store to the third power)During the
academic year, the Food Court is open Monday through
Friday, from 10:00 a.m. to 3:00 p.m.
Webb RFOC
Webb RFOC is located in Webb Center and is open
for breakfast and lunch all- you- care to eat. It is a
location that a meal plan can be used for either meal
period and is open Monday-Friday 7:30am-3:00pm. The
Webb Café also features a Chick-Fil-A kiosk, which
serves its trademark fried and chargrilled chicken
sandwiches, along with its signature chargrilled chicken
salads, waffle fries, and lemonade. The kiosk is open for
breakfast 7:30 -10:30 a.m. for chicken biscuits, lunch
10:30-3:00pm
STARBUCKS
Starbucks and Freshens are located in Webb Center
in North Mall Monday- Sunday and in the lobby of BAL
Monday- Friday. Both are fully licensed stores offering a
full array of coffee drinks, pastries, cookies, drinks and
sandwiches and salads.
Equal Opportunity /
Affirmative Action
121-A William Spong Jr. Hall
683-3141
It is the policy of Old Dominion University to provide
equal employment and educational opportunities for all
persons regardless of race, color, religion, national
origin, age, veteran status, gender, disability, political
affiliation or sexual orientation. The University has
adopted an affirmative action, equal opportunity plan
which serves to implement the equal opportunity policy
and other statutes and regulations mandating
requirements of equal employment opportunity and
affirmative action. In addition, the plan ensures that the
policies, procedures, and practices of the University, its
agents, and employees are administered so as not to be
discriminatory. The plan outlines specific and resultoriented procedures to which the University is committed
and which, coupled with the University’s good faith effort,
will ensure equal employment opportunity.
Through careful monitoring of employment and
educational policies, practices, and procedures, the Old
Dominion University Equal Opportunity/Affirmative
Action Office assists the University in fulfilling its
commitment to eliminate discrimination and establish
equal opportunity for all its constituencies. The Equal
Opportunity/Affirmative Action Office staff assists in the
resolution of discrimination and provides EO-related
training for the university community. The Director of
Equal Opportunity/ Affirmative Action is the Section 504
Coordinator, who is responsible for monitoring the
implementation
of
the
university’s
disability
accommodations policy.
Copies of the policy and the EO/AA Plan are
available in the office of each Dean and in the Office of
the Director of Equal Opportunity/Affirmative Action. For
more information, please call the number listed 757-6833141. For hearing-impaired callers, please use the
Virginia Relay Service (1-800-828-1140).
Identification Cards
Selected events sponsored by the Office of
Student Activities and Leadership.
Legal Referral
1104 Webb Center
683-3417
The Campus Information Center maintains a legal
referral listing which is available to students, Monday
through Friday, from 8:00 a.m. to 12:00 a.m. Lawyers
participating in the Legal Referral Services offer Old
Dominion University students free or reduced rates for
initial consultations.
Parking and Transportation
Services
43rd Street
683-4004
All parking on the campus is decal controlled;
therefore, Old Dominion University students, faculty, and
staff are required to have and display a parking decal.
Parking decals may be purchased at the Parking &
Transportation Services (PTS) office located in 43rd &
Elkhorn Ave., Norfolk, VA 23529-0450. Students
attending the Virginia Beach Higher Education Center
(VBHEC) may purchase their decal at the VBHEC PTS
office at 1881 University Dr., Virginia Beach, VA 23454.
Parking decals may be purchased by mail, or in person.
There is no grace period granted for decal
purchases. Decals must be displayed on the first day of
classes for each semester.
1110 Webb Center
683-3508
All registered students are required to have a
student photo identification card. Because an ID card is
required for the use/ attendance of many University
facilities, services, and events, students should carry
their ID cards with them whenever they are on campus.
Parking & Transportation Services Hours of
Operations
Main Campus:
In order to receive an ID card, you must be a
currently registered student, know your UIN (University
Identification Number) and have a valid photo ID. Your
first card is free but there is a fee for a replacement card.
Monday - Thursday 7:45 a.m. to 6:30 p.m.
Friday
7:45 a.m. to 4:00 p.m.
For those students who opt to purchase a meal plan
or Monarch Plus (debit) account, the ID also serves as a
meal/ debit card.
Monday - Thursday 9:00 a.m. to 9:00 p.m.
Friday
8:00 a.m. to 4:00 p.m.
The ID card also provides additional privileges to
students who are enrolled in one or more on-campus
credit hours --free admission/discounted ticket prices to:
Intercollegiate athletic events (certain special
events excluded),
All recreational sports activities,
SAC-sponsored
excluded),
events
(certain
events
& VBHEC
Visitor parking passes are available at the PTS
offices during regular business hours. Meter parking is
available at various campus locations, including the first
level of parking garage “A”, located on the corner of
Elkhorn & 43rd Street. One-day passes may be
purchased on a daily basis or in bulk at the PTS office or
Webb University Center Information Desk. For additional
information please contact the PTS office at 757-6834004.
Park & Ride
Park & Ride is a service offered by PTS to provide
safe, convenient, and dependable shuttle bus service on
Old Dominion University’s Norfolk campus while utilizing
modern buses designed and manufactured for
comfortable transportation. This service is available to
students, faculty, staff, and visitors of the University. We
call the service “Park & Ride” because that is what we
want you to do. The shuttle offers three routes:
There will be a fee to replace a pass (only two
replacements per person).
General Information
University program information 683-4004
HRT schedule information 222-6100 (service
available seven days a week)
Blue Route (circles the campus)
Weekend Route (Shuttle to MacArthur
Center)
Buses stop at strategically located bus stops. The
buses will maintain a regular schedule. The director of
PTS administers the program.
Shuttle Buss Services Operating Hours
Blue & Silver Route:
Monday through Thursday ..........7:30 a.m. to 11:30 p.m.
Friday .......................................... 7:30 a.m. to 6 :00 p.m.
Mac Arthur Shuttle Operating Hours:
Thursday .................................... 6:00 p.m. to 11:00 p.m.
(Last bus leaves mall at 10:30 p.m.)
Friday & Saturday ..................... . 6:00 p.m. to 1:00 a.m.
(Last bus leaves mall at 12:30 a.m.)
Sunday ....................................... 12:00 p.m. to 6:00 p.m.
(Last bus leaves mall at 5:30 p.m.)
The shuttle will not operate during summer
sessions, University holidays or when no classes
are held. Bus schedules and route maps are
available at the PTS office and various locations
around campus.
ODU/HRT Program (Utilizing Local Bus Service)
The Old Dominion University and Hampton Roads
Transit Free Ride program helps to reduce the demand
for parking on campus; and to increase students’ access
to off-campus housing and employment. This program
provides Norfolk campus students, faculty and staff an
alternative way of getting to and from the University. To
ride the bus you must have a bus pass. To obtain your
bus pass you must do the following:
Visit the PTS office and present a valid
student identification card
Complete a Ride Registration Form
Issued bus passes are free. Please let the PTS
office know if your bus pass has been lost or stolen.
You are encouraged to ask for and use bus
transfers
Bus passes have two effective dates:
July - December
January – June
Handi-Ride Information
Handi-Ride bus passes are available for students
who are assigned to the Norfolk campus and registered
with the HRT Disabilities Program. To obtain a Handi Ride bus pass booklet, students should come to the PTS
with a valid student identification card. There are ten
passes in each booklet, and the number of booklets
given will be dependent on each student’s class and/or
work schedule.
NSU/ODU Shuttle Bus Service
The shuttle bus service, running between Old
Dominion University and Norfolk State University, is
available Monday through Friday, from 7:20 a.m. to 4:20
p.m. A bus will depart each morning from ODU Webb
Center and NSU Brown Hall at 7:20 a.m. A bus will leave
both campuses every hour at 20 past the hour. For
additional information please call 683-4063.
Transportation Fee
The Transportation Fee is a mandatory fee paid
once each semester by all students taking on-campus
courses. The fee is not charged for students taking all
off-campus or weekend courses. However, if any
courses are on-campus, the Transportation Fee is
mandatory. No fee is charged during the summer term.
For further information about this fee, please contact
Parking Services at (683-4004.
Student Housing
Suite G-1 Powhatan Apartments
683-4283
The Office of Student Housing provides students living
on campus with the opportunity to refine their
interpersonal skills and to establish a cooperative living
and learning community. Sharing a living area with
hundreds of other students creates a unique sense of
excitement and energy; it also carries certain
responsibilities and behavioral expectations.
visit the Office of Student Housing
http://studentservices.odu.edu/housing
for more information.
Please
website
Webb University Center
683-3417
Webb Center, located right in the center of campus,
offers a wide variety of services and serves as an area
of relaxation for students, faculty, and staff.
Services and facilities located on the first floor
include: the Campus Information Center, Monarch Copy
Center, and Bank of the Commonwealth; a bookstore,
study lounge, computer lab, cafeteria, and food court;
the Ford Ride Board, commuter message board, lockers,
game room, and meeting/function rooms. Offices that
can be found on the first floor include Off-Campus
Housing, Auxiliary Services, Dining Services, Counseling
and Advising Services, the Women’s Center, Alumni
Relations, Student Health Services, Student Senate, and
the Director of Webb Center.
Many offices and organizations are located on the
second floor, including the Vice President for Student
Affairs and Dean of Students, Student Activities and
Leadership,
the
Career
Management
Center,
Multicultural Student Services, Disability Services, the
Student Activities Council, Honor Council, the Mace &
Crown, and WODU. Student organization mailboxes and
a room devoted to sign-making can also be found on the
second floor.
In addition to the many services listed above, Webb
Center also serves as a site for many campus activities,
including meetings, lectures, dances, banquets,
conferences, and movies.
For information on scheduling a room, please call
683-3436, or for additional information on the services
located within Webb Center, please stop by the Campus
Information Center (located in the center lobby) or the
Office of Student Activities and Leadership.
Student Financial Aid &
Finance Information
Office of Finance
Office of Student Financial Aid
Office of Finance
Alfred B. Rollins, Jr., Hall
(757) 683-3030
The Office of Finance provides a variety of business
services to the student community in the following areas:
The staff is dedicated to providing quality information
related to tuition and fees in a timely, effective manner.
Financial counseling (from the standpoint of tuition
charges on student accounts, billing, and the impact of
financial aid awards) is provided on a daily basis by a
team of professionals. We also provide entrance and exit
interviews for student loans as well as information and
customer service to students seeking information or
services from the Offices of the University Registrar,
Student Financial Aid, and Admissions located on the
first floor of Rollins Hall.
Processing Tuition and Other Payments
Tuition payments are accepted by cash, personal
check, money order, VISA or MASTERCARD. Checks
and money orders (which can be sent via mail) should
contain the student’s social security number or student
identification number in a visible location. Cash
payments must be made in person to the Cashiers’
Office on the second floor of Rollins Hall.
Processing Tuition Refunds
If students formally drop classes within published
deadlines, the appropriate tuition refund (less any other
outstanding debt owed the University) will be processed
according to advertised procedures.
Billing Activities For Tuition And Other
Accounts Receivable
If a student registered in person, the printout
received at the time of registration is a student’s first bill.
Students who registered via LEO-Online through the
Internet can view the charges assessed. Refer to the
Schedule of Classes for instructions. Students should
not wait to receive an additional billing statement to
pay tuition. Please refer to the Schedule of Classes
Booklet for the appropriate semester to obtain tuition
deadline information.
Disbursement Of Financial Aid
Students with mitigating circumstances who drop
courses after refund deadlines may wish to refer to the
section in this handbook regarding the Tuition Refund
Appeal Policy. Forms and additional guidance can be
obtained by contacting the Appeals Clerk in the Office of
Finance.
General Service Fee
The General Service Fee replaces the graduation
fee, drop fees (per course), reinstatement fees,
matriculation fees and catalog fees. This fee is assessed
each semester for each student regardless of the
number of hours enrolled. For additional information
about the General Service Fee contact the Office of
Finance, (757) 683-3030.
Non-payment of Tuition
Students’ registrations will not be cancelled for nonpayment of tuition. However, failure to pay will not
release students from the responsibility for these
charges. Students with questions should contact the
Manager of Cashiering and Accounts Receivable at
(757) 683-3030. Failure to attend a course after
registering is not justification for elimination of charges.
Refer to the section on the Tuition Refund Policy for
more details on this topic.
Office of Student Financial
Aid
Old Dominion University
121 Alfred B. Rollins, Jr. Hall
Norfolk, Virginia 23529-0052
1-757-683-3683 (phone)
1-757-683-5920 (fax)
Old Dominion University’s Financial Aid
Process:
Complete the FAFSA (Free Application for
Federal Student Aid) to apply for Federal/State
Aid.
Submit all
processing.
documents
required
for
aid
(Including Scholarships, Grants, Loans, Fellowships,
and Other Monies Awarded by the University)
Complete/sign and return award notification
letter(s).
Financial aid funding is applied to student accounts
as it becomes available from the Office of Student
Financial Aid. If students receive more financial aid than
is required to cover their charges, the balance of aid is
refunded.
Complete/sign and return MASTER promissory
notes for Federal Direct Loans.
Managing the Tuition Appeal Process
Upon
appropriate
semester’s
scheduled
disbursement date, aid will disburse to the
student account of students who have met all
financial aid eligibility requirements.
Eligibility for financial assistance is based upon
FAFSA information provided by the student and
his/her family. The FAFSA must be filed each year.
FAFSA’s filed before February 15 preceding the fall
semester receive priority consideration for grants and
state awards. Aid for students who filed FAFSA’s after
February 15 MAY NOT be ready by the fall semester
tuition deadline. Students should make alternate
financial arrangements for tuition payment, books and
other education related expenses.
Financial Aid is automatically credited to students’
university accounts only after certain conditions have
been met, including but not limited to: timely receipt of
requested documents needed to verify information
provided on the FAFSA (June 1 deadline); appropriate
enrollment for the term; and fulfillment of Satisfactory
Academic Progress standards as stated in the University
Catalog. Failure to meet the standards of Satisfactory
Academic Progress will result in cancellation of
previously offered federal and state aid.
The following counseling teams are available to
assist students with questions concerning the aid
process or awards:
A-D
E-K
L-Q
R-Z
GRAD
Mrs. Patricia
Springs
psprings@odu.edu
(757) 683-4778
Mrs. Linda Barnes
lbarnes@odu.edu
(757) 683-4080
Ms. Cynthia Reilly
creilly@odu.edu
(757) 683-5392
Ms.
Tawana
Johnson
tajohnso@odu.edu
(757) 683-3683
Ms. Debra May
dmay@odu.edu
(757) 683-4850
Ms. Kathryn Renner
krenner@odu.edu
(757) 683-5922
TBA
Mrs. Angie Hairston
ahairsto@odu.edu
(757) 683-3295
Ms. Tina Bergstrom
tbergstr@odu.edu
(757) 683-4851
Ms. Arlinda
McGruder
amcgrude@odu.edu
(757) 683-5925
INITIAL NOTIFICATIONS OF FINANCIAL AID ARE
TENTATIVE. Aid calculations are based on the
enrollment initially noted on the FAFSA (full-time: 12 or
more hours; ¾ time: 9-11 hours; ½ time: 6-8 hours; or
less than ½ time: less than 6 hours) for the Fall and
Spring semesters. It is the student’s responsibility to
notify the financial aid counseling team if the
planned enrollment levels change. It is essential that
the student communicate with his/her financial aid
counseling team during the period prior to the beginning
of each semester. Should any changes to the initial
award offer be necessary, a revised award letter will be
mailed as notification of these changes and all award
letters received should be completed/ signed and
returned to the university.
Financial Aid for Summer School is limited and
requires a complete account review. Contact your
counselor in March of the current award year about
summer aid. Students may receive financial aid from
only one institution during any given period of
enrollment.
Financial aid eligibility changes when enrollment
levels change and aid may be reduced accordingly.
Students who drop courses are responsible for
notifying their financial aid counselor immediately. If
a student drops classes, financial aid already received,
which also includes balance of aid” payments made to
students before dropping, will be due back to the
university.
The student is responsible for repayment of any
federal, state, or university and outside agency aid
received as a result of unreported or misreported
information discovered through verification, thirdparty notices, account reviews, and/or Quality
Assurance findings.
The student is responsible for reporting
additional educational assistance not reflected on
the initial award notification. Financial aid may be
adjusted according to federal regulations as a result of
additional educational assistance received and not
reflected in the financial aid notification letter. The
student must report the receipt of any additional aid in
the form of scholarships from outside groups, Vocational
Rehabilitation Benefits, Veterans Benefits, Employer
Assisted Tuition Payments, Third Party Payment
Agreements involving any outside group or company,
and all other forms of assistance to their financial aid
counselor in writing or via e-mail as soon as possible to
avoid the necessity of a possible reduction in the aid
package.
Students who have not borrowed through the
Federal Family Education Loan Program or the
Federal Direct Loan Program within the past two (2)
years are considered first time borrowers and, by
federal regulation, must complete a loan entrance
counseling session before loan proceeds can be
credited to the student’s financial account. Failure to
comply with this requirement will prevent release of
loan funds and may result in cancellation of loans,
even if the student has submitted a completed set of
loan promissory notes. Entrance interviews may be
completed
online
via
the
internet
at
www.ed.gov/directloan/counsel/index.html.
Federal Direct Student Loan promissory notes Master Promissory Notes may be completed
electronically. A post card will be mailed to eligible
applicants detailing this process.
The student is responsible for all the information
published in the University Catalog. Failure to read
and comply with University regulations will not
exempt students from whatever penalties they may
incur. Additional information is available in the
“Registration Guide to Enrollment” booklet that is
updated each semester, and in the Student Handbook.
Old Dominion University offers links to a variety of
important web sites that may be of assistance to you,
start here: http://www.odu.edu/af/finaid/finaid.htm.
Dropping Courses or Withdrawing from the
University
If you need to drop a course or fully withdraw from
the University, you are strongly encouraged to contact
your financial aid counselor before you act. Financial aid
already received will be reduced or cancelled and you
will be required to pay it back within 30 days of dropping.
Student Organizations
& Activities
Campus Ministries
Fraternity/Sorority Life
Honor Council
Intercollegiate Athletics
Recreational Sports Department
Student Activities Council
Student Organizations
Student Senate
WODU
Campus Ministries
A total of 12 campus ministries are classified as both
“recognized student organizations” and members (or
associate members) of the University Chaplains
Association (UCA). The UCA is an organization whose
campus ministers are appointed and recognized by their
respective faith groups. Member and associate members
of the UCA work together, in ecumenical and interfaith
partnerships, to serve the University Community.
Services provided by various campus ministries,
include counseling, fellowship, inspiration, spiritual
growth, religious education, retreats, and workshops.
Campus Ministries, many with student centers located
on 49th Street, are open throughout the week as places
for planned religious activity, personal reflection, study,
relaxation, and making friends. Many students discover
an openness, which welcomes a variety of religious
perspectives and experiences. Each ministry has
specific programs related to the concerns and needs
within the University community. The campus ministries
are available to students, faculty, and staff, regardless of
their religious affiliation.
The following are the campus ministries recognized
by Old Dominion University:
Baptist Student Union.....................................489-7962
1410 West 49th Street rsandford@juno.com
Canterbury Center..........................................489-9096
1526West 49th Street
dlassalle@canterburycenter.hrcoxmail.com.
Catholic Campus Ministry..............................440-9065
1306 West 49th Street
gjones@odu.edu.
Chi Alpha Christian Fellowship......................872-4428
xatallman@sybercom.net.
Greek Orthodox Fellowship................ ...........440-0500
7220 Granby Street
Seraphimp@earthlink.net
David@wesley.org.
University Presbyterian Ministry....will have a new #
Fall ‘05
1318 West 49th Street
call 440-9065 for info regarding new #
Young Life Campus Fellowship......................423-2383
7305 Hampton Boulevard
rov178@hotmail.com
Fraternity/Sorority Life
2122 Webb Center
683-3446
Twenty international fraternities and sororities have
chapters at Old Dominion University. During the
academic year, these organizations sponsor educational
and service activities as well as social programs.
Additionally, in their pursuit of common goals, the
various chapters provide opportunities for leadership and
campus involvement. Fraternities and sororities
coordinate their programs through the Inter Fraternity
Council, Panhellenic Council, National Panhellenic
Council, and the President’s Council. Students may
learn more about fraternity/ sorority life and the life-long
benefits of the Greek community, by contacting the
Assistant Director of Student Activities and Leadership at
the number listed above.
Honor Council
2116 Webb Center
683-4350
The Honor Council is a student organization that
educates members of the academic community about
Old Dominion’s standards of academic integrity. Honor
Council members also serve on the University’s Student
Conduct Committee.
Membership on the council is open to all Old
Dominion University undergraduates and graduates
who:
Have maintained a 2.00 GPA,
Hillel …..............................................................683-3323
zanville@whro.org.
InterVarsity Christian Fellowship.... ............. 537-1542
Shane_Arthur@ivstaff.org
Have matriculated (Undergraduates must have
completed twelve semester hours at Old
Dominion University and Graduates must have
completed nine),
Lutheran...........................................................625-1953
1301 Colley Avenue
jgamelin@flcnorfolk.com
Have submitted all necessary forms to the
Honor Council, on or before the application
deadline, and
Muslim Community of Tidewater....................683-4517
1442 West 49th Street
Have been selected by the interview panel.
United Methodist.............….............................440-1424
1318 West 49th Street
For more information about the Honor Council or
Honor Council membership, you can visit our web site at
http://studentservices.odu.edu/hc , e-mail us at:
hcouncil@odu.edu, or call the office at the number
listed above.
Intercollegiate Athletics
124 Athletic Administration Building
683-3359
The Department of Intercollegiate Athletics oversees
Old Dominion University’s men’s and women’s varsity
athletic programs. The University participates in six fall,
five winter, and five spring sports, which include: men’s
and women’s soccer, field hockey, men’s and women’s
sailing, men’s and women’s basketball, wrestling, men’s
and women’s swimming, baseball, women’s lacrosse,
men’s and women’s golf, and men’s and women’s
tennis.
Old Dominion University is a Division I member of
the National Collegiate Athletic Association (NCAA) and
the Colonial Athletic Association (CAA). Other CAA
institutions include George Mason University, James
Madison University, the College of William and Mary,
UNC-Wilmington, the University of Richmond, Virginia
Commonwealth University, Drexel, Hofstra, Towson
State, Georgia State University, Northeastern University
and the University of Delaware.
All students who are enrolled in at least six credit
hours of coursework at the University are invited to
attend intercollegiate athletic events, free of charge. For
soccer and baseball games, students are admitted at the
gate by showing their current ID card. For regular
season men’s and women’s basketball games, students
may use their current ID cards to pick up student general
admission tickets at the Constant Convocation Center,
the Athletic Ticket Office in the Athletic Administration
Building and Webb Center. Tickets are available five
days in advance of any regular men’s or women’s
basketball game, and students must present both their
ticket and their Old Dominion ID card at the student
entrance of the Constant Convocation Center to be
admitted. For more information, call the Constant
Convocation Center, Ticket Office at 683- 4444.
tennis courts, basketball courts, and the sailing center,
as well as activities at Foreman and Powhatan Fields. In
order to use any recreational facility, students must
present a valid Old Dominion University student ID card
to the supervisor on duty.
For a daily update of recreational facility hours,
please call the Rec-Check Hotline at 683-3386 or visit
our web page at www.odu.edu/recsports. You can also
contact our office at 683-3384.
Student Activities Council
2129 Webb Center
683-4818
The Student Activities Council (SAC) is responsible
for planning, coordinating, promoting, and implementing
quality extracurricular and co-curricular activities for the
University community. In addition to learning strong
leadership skills, students participating in SAC have the
opportunity to suggest, develop, and implement a
diverse set of programs, including concerts, comedians,
Homecoming, movies, and cultural and recreational
events.
Student Organizations
2122 Webb Center
683-3446
There
are
over
200
recognized
student
organizations at the University. At the beginning of each
academic year, these groups must file a Recognition
Form with the Office of Student Activities and
Leadership. Each of these 200 organizations is listed in
the General Catalog and classified under one of the
following categories:
Political
Professional
Departmental Interest
Recreational Sports
Department
Religious
Health and Physical Education Building Room 192
683-3384
Service
General Fraternity
General Sorority
The Recreational Sports Department offers
programming in the following areas: Intramurals, Sports
Clubs, Fitness and Wellness and Informal Recreation.
Within the HPE Building, participants have access to a
gymnasium, a weight room, a conditioning room, a
swimming pool (with handicap access), saunas, and an
area where walking and jogging is permitted (1/7 mile).
In addition, participants can now work out at the Fitness
Center at the University Village, a premier fitness studio
with state of the art equipment. Outdoor facilities include
Special Governing Board
Honorary
Special Interest
Each organization has a mailbox in Webb Center,
Room 2122, and anyone interested in reaching a
particular organization may do so by leaving a message
in the organization’s mailbox.
The Student Activities and Leadership Office’s staff
are available to confer with any recognized student
organization, its officers, or members about the
organization’s programs, progress, or problems.
Additional information pertaining to recognized student
organizations may be found in the Policies and
Procedures
Manual,
the
Student
Organization
Handbook, and the Directory of Recognized Student
Organizations.
Students who wish to form a new organization may
obtain the necessary paperwork and information from
the Office of Student Activities and Leadership.
Student Senate
1050 Webb Center
683-3438
The Student Senate is comprised off a President,
two Vice Presidents, and thirty Senators. Each spring,
senators are elected to represent the student body.
Seats are held for transfer and first year students.
The Student Senate is open to all students. Students
may become involved in the Senate by: (1) volunteering
on a University Committee, (2) volunteering to serve on
one of the Student Senate Committees, or (3) being
elected to serve as a Senator.
WODU
2102 Webb Center
683-3441
WODU, the student-operated radio station,
entertains both the student body and local community,
while
providing
interested
students
valuable
communications’ experience in the field of radio. WODU
can be heard on campus through ODU cable on channel
51 and online at www.woduradio.com. Hampton Road’s
alternative radio station, offers experience in all areas of
broadcasting, management, advertising, news reporting,
engineering, producing, and public relations.
Publications
The Courier
Dominion Review
The Laureate
The Mace & Crown
Old Dominion University Alumni Magazine
Old Dominion University Catalog
Old Dominion University News Web Site
Old Dominion University Schedule of Classes
Quest
The Courier
100 Koch Hall
683-3114
The Courier, Old Dominion’s faculty/staff newspaper,
offers information on upcoming events; features on
people from the campus community; news about the
latest faculty, staff and student achievements; and a
calendar of events. It is published biweekly during the
fall and spring semesters (monthly in May, June, July,
August and December) by the Office of University
Relations. Copies of The Courier are available
throughout the campus.
Dominion Review
683-3991
The Dominion Review is a national literary
magazine, which is published annually by students at
Old Dominion University. Students who work on the
Dominion Review participate in all aspects of journal
production, i.e., the selection of poetry, short stories, and
artwork.
Students may receive a copy of the Dominion
Review at no charge. For more information, please
contact the English Department at the number listed
above.
The Laureate
2115 Webb Center
683-6019
The Laureate, Old Dominion’s student-run yearbook
organization, offers students an opportunity to assist in
the yearbooks’ production, while gaining experience in
copy writing, photography, layout and design, finance,
marketing, and sales. Training is provided by The
Laureate’s staff, so no prior year book experience is
necessary. Students who are interested in purchasing a
copy of The Laureate should contact the number listed
above.
The Mace & Crown
2101 Webb Center
683-4773
The Mace & Crown, the University’s student-run
newspaper, is a free, weekly publication, which is
available throughout the academic year. The Mace &
Crown helps keep the campus community informed of
both campus and off-campus events and provides
interested students with an opportunity to learn about
journalism, photography, sales, design, management,
and newspaper production.
Copies of the Mace & Crown can be found in any
building throughout campus or at the above address.
Old Dominion University
Alumni Magazine
100 Koch Hall
683-3114
Old Dominion University, a magazine for alumni and
friends of Old Dominion, is published three times a year
by the Office of Institutional Advancement. It is
distributed free of charge to all University alumni.
Old Dominion University Catalog
The University Catalog, which is published every two
years, contains detailed explanations of the University’s
degree programs and requirements, course content,
academic policies, special programs, and the grading
system. The Catalog also contains information about
admission, tuition, and financial aid, a list of University
faculty and administrators, and an academic calendar.
New students receive a copy of the University
Catalog at PREVIEW, but additional copies are available
at the University Bookstore. Reference copies of the
University Catalog may be found at the University
Library, the Campus Information Center in Webb Center,
the Customer Service Desk in Rollins Hall, and in all of
the academic departments.
Old Dominion University
News Web Page
100 Koch Hall
683-3114
The Old Dominion University News Web page is
updated each weekday with announcements, stories and
photos of interest to the campus community and the
general public. It includes links to campus publications,
the athletic department Web site, a University fact sheet,
faculty expertise guide and three area newspapers, as
well as a link to the latest weather forecasts.
Old Dominion University
Schedule of Classes
The University’s Schedule of Classes is published
each semester prior to the next semester’s registration
period. The Schedule of Classes contains information
regarding available class listings, the time and location
of each class session, and, in many instances, the name
of the class instructor. Students will also find information
about registration procedures, policies, and deadlines
within the Schedule book.
Copies of the University’s Schedule of Classes
are available, at no charge, in the lobby of Rollins Hall,
the Campus Information Center in Webb Center, and at
the Virginia Beach and Peninsula Centers.
Quest
104 Koch Hall
683-3152
Quest, a magazine featuring the research of Old
Dominion faculty, is published twice a year by the Office
of Institutional Advancement and the Office of Academic
Affairs. Copies are available upon request.
Policies and Procedures
Accommodations for Students with Disabilities
Alcohol and Substance Abuse Policies
Animals on Campus
Attendance Policy
Audit Status
Bicycles on Campus
Discrimination Complaint Policy
Electronic Messaging Policy for Official University Communication
Firearms Policy
Grade Appeal Procedure
Grade Forgiveness Policy
Grading Policy for Withdrawal from Classes
Graduation Information
Guidelines for Outside Vendors Using Webb Center
Hazing Policy
Inclement Weather Policy
Parental Notification Policy
Policy Governing Student Picture ID Cards
Posting of Signs and Advertisements
Procedures for Handling Student Suicidal and/or Emotionally Disruptive Behavior
Recognized Student Organizations
Regulations for Continuance
Residence Hall Policies and Procedures
Security Policy for Events on Campus
Sexual Assault Policy
Sexual Harassment Policy and Procedures
Smoking Policy
Solicitation and Advertising on Campus
Stalking Policy
Standards of Satisfactory Academic Progress to Maintain Financial Aid Eligibility
State Residency Requirements
Student Disciplinary Policies and Procedures
Student Health and Counseling Services Policies for Medical/Mental Health Excuses
Student Organization Funds
Student Organization Policy for Dances Held in Webb Center
Student Record Policy
Student Rights and Freedoms
Transfer Policies for General Education Requirements
Tuberculosis Screening Policy
Tuition Appeal Policy
Tuition Refund Policy
University Financial Support of Student Organizations
Use of Facilities
Withdrawal from Classes or From the University
Accommodations for Students
with Disabilities
Old Dominion University is committed to achieving
equal educational opportunity and full participation for
persons with disabilities. It is the University’s policy that
no qualified person be excluded from participation in any
University program or activity, be denied the benefits of
any University program or activity, or otherwise be
subjected to discrimination with regard to any University
program or activity. This policy derives from the
University’s commitment to non-discrimination for all
persons in employment, access to facilities, student
programs, activities, and services.
Disability Services shall oversee the assessment of
student requests for accommodation and assistance and
shall coordinate the development of the program among
the student, faculty members, and department chairs. In
addition, the office shall implement the University’s
disability program for students and supervise the
delivery of equipment and services.
The Director of Equal Opportunity and Affirmative
Action, who is the Section 504 Coordinator, will monitor
the implementation of these guidelines.
The provisions of services to students with
documented disabilities at Old Dominion University is
based on the principle of non-discrimination and
accommodation in academic programs set forth in the
implementing regulations for Section 504 of the
Rehabilitation Act of 1973 and the Americans with
Disabilities Act of 1990. These services will be provided
within the basic guidelines to follow, with the
understanding that students with disabilities may require
unique accommodations and must have their needs
assessed on a case-by-case basis. The provision of
accommodations for students with documented
disabilities need not guarantee them equal results or
achievement; accommodations must only afford them an
equal opportunity for achievement. Old Dominion
University is committed to providing students with
documented disabilities the same opportunity to achieve
academic success as it provides for all students.
I. Definition of Those Qualified for
Assistance
The appropriate recipient of accommodations is
defined as one who has a physical or mental impairment
which substantially limits one or more major life
activities, such as walking, seeing, hearing, speaking,
performing manual tasks, or learning. In addition, a
person who has a history of such an impairment is
qualified for assistance. With respect specifically to the
postsecondary setting, such a person must be otherwise
qualified under the academic standards requisite for
admission in spite of the disability.
II. Recruitment
The Office of Admissions at Old Dominion University
will make all reasonable effort to assure that all
recruitment activities are made accessible to persons
with documented disabilities. All schools hosting Old
Dominion University recruitment activities will be
encouraged to provide that such facilities are accessible
so that interested persons with disabilities will not be
excluded or denied participation. In keeping with this
policy, Old Dominion University will provide, if given
adequate advance notice, such services as interpreters,
audiotapes, or reader services at recruitment functions.
III. Admission to the University
A. General Admissions
The requirements for general admission for
persons with disabilities are no different from those
for other persons applying to Old Dominion
University. The official application for general
admission to the University will not ask for
information concerning an applicant’s physical or
mental disability; however, there are programs within
the University, which have technical standards,
which must be met. A prospective student may
choose to self disclose in the admissions process.
B. Acceptance to Specific Programs
Technical standards have been established by
each academic program which describe the skills the
student must have or be able to acquire in order to
meet curriculum requirements and to perform
successfully in an academic program. The University
is not required to make major academic
adjustments, fundamental changes, or substantially
modify standards for acceptance into or completion
of any academic program. Students with disabilities
interested in applying for acceptance to a particular
program should assure that they are aware of any
applicable technical standards.
If a question arises about the qualifications of a
student with a disability who wishes to be accepted
in a particular degree program, the Department
Chair shall have the responsibility of deciding
whether or not the applicant will be accepted to the
program. After having considered the requests for
accommodation presented by the student, as well as
technical standards for the requested program, the
Department Chair shall determine whether or not the
student is otherwise qualified for acceptance to the
program.
In making the determination, the Department
Chair should consult with the student’s advisor and
Disability Services. If, after careful consideration, the
Department Chair decides that the student is not
otherwise qualified for acceptance to the program of
study, the student will be advised of his or her
academic options. The decision of the Department
Chair may be appealed to the Dean. The Dean shall
consult
with
the
Director
of
Equal
Opportunity/Affirmative Action prior to deciding the
appeal. The decision of the Dean is final.
IV. Determination of Need for Reasonable
Accommodations/Academic Adjustments
Under Section 504, institutions are required to
respond by making modifications in academic
requirements, as necessary, to ensure that such
requirements do not discriminate or have the effect of
discriminating against a student with a disability.
The information sent to students upon acceptance to
the University shall include a notice that it is the
responsibility of students with a disability to contact
Disability Services to arrange for accommodations. The
information provided by the student, in so doing, will be
kept confidential and shared only with those involved in
arranging for accommodations.
Students who request reasonable accommodations
must be prepared to provide documentation of the
disability by a qualified professional, where appropriate,
before accommodations will be implemented. Except
under extraordinary circumstances, the documentation
must be current, i.e., dated no more than three years
prior to enrollment in the University.
Documentation must provide sufficient information to
assist the institution in determining what difficulties the
student would encounter in a normal learning
environment. Although formats will vary, the following
critical data should be included in any documentation in
support of a request for accommodations.
1. The student’s name, the dates of examination or
testing, the examiner’s name and credentials.
2. Identify the problems or reasons for referral.
3. In cases of a learning disability, a list of the tests
administered, including the names of the tests,
as well as the version used.
4. An analysis or interpretation of test results.
5. Diagnostic summary with a brief composite of
the entire assessment process. The summary
should address the concerns raised in the
section on “Reasons for Referral.”
6. Recommendations of strategies to assist the
student in becoming an efficient learner.
A student with a documented disability who has
registered for class or has been accepted into the
University can request support services and the use of
assistive technology for classroom and extracurricular
activities. The student must notify Disability Services of
the accommodations required, within a reasonable time
frame, prior to the date of anticipated need. Reasonable
accommodations by the University are possible only
after contact with Disability Services has been initiated.
Students needing sign language interpreters or special
equipment should provide 45 days notice to Disability
Services.
Requests for accommodation shall be assessed by
the Office of Disability Services after carefully reviewing
the diagnostic evaluation and the student’s previous
scholastic performance. Each will be reviewed on its
own merits and verified by objective documentation
about the effect of the specific documented disability on
the ability to learn in the content area in question.
Students are encouraged to self-identify their
documented disability to their professors at the
beginning of each semester to avoid delays in receiving
accommodations. If students’ disabilities are newly
documented during the course of a semester,
accommodations will be implemented within a
reasonable time period, usually two weeks following
presentation of the documentation.
In order to receive accommodations, students must
supply their instructors with letters from Disability
Services that verify the disability and identify reasonable
accommodations. The student and faculty member shall:
1. Discuss the implementation
accommodations,
of
appropriate
2. Note their respective agreement to these
accommodations, and
3. Return the signed forms to Disability Services
noting their agreement in the space provided.
Students who have a documented disability may
elect not to disclose the disability. Should the student
seek accommodations late in the semester, or if a
student has a disability which is not obvious and
chooses not to disclose it, then he/she should be aware
that (1) all previous grades will stand as earned, and (2)
accommodations will be implemented in a timely
manner, usually within two weeks. For students who are
newly identified and documented during the course of a
semester, and thus, have not had the advantage of
accommodations, considerations will be made on a
case-by-case basis in consultation with all parties
involved.
The types of accommodations provided to students
with documented disabilities will vary depending on the
nature of the disability and the course content. Often an
initial trial-and-error period may be needed to determine
the best way to accommodate a student’s disability.
Disability Services will confer with students and
determine appropriate accommodations. Students are
notified of the results of the assessment. This notification
to the student from the University shall serve as a guide
for the provision of services from the University for the
semester or situation specified.
Given adequate notification, those students who
require assistive technology and assistance for
counseling settings will be provided with the aids
and assistance necessary to participate.
If agreed upon accommodations did not meet the
needs of the student, the student should contact
Disability Services for further assistance.
At athletic and extracurricular activities, such as
concerts and stage entertainment, special seating
will be provided for students using wheelchairs as
audience participants. For Old Dominion University
sponsored lectures, cultural activities, convocations
and commencements, the participation of students
with documented disabilities shall be provided, upon
request, through the aid of sign interpreters,
assistive
technology
or
other
reasonable
accommodation. Arrangements shall be made by
Disability Services if sufficient notification is given.
If accommodations are not agreed upon or are not
implemented, the student should contact Disability
Services. Disability Services will determine the
reasonableness of the accommodation(s) requested. If
Disability Services determines that the request is
reasonable, it will consult with the appropriate Chair and,
if necessary, the Dean to reach agreement on the
accommodations to be provided.
D. Housing
If Disability Services does not agree with the
student’s request, then the student may follow the
procedures outlined in Section VI of this policy.
V. Support Services
A. Advising
Students with documented disabilities should
make sure that their advisors are aware of the
disabilities so that the advisor can guide the student
as to the course or degree requirements which may
affect the student’s completion of the course or
degree program.
B. Classroom Accommodations
The University shall provide the following
minimal accommodations for students with
documented disabilities in the classroom: (1)
classroom activities, including testing procedures
and other methods of evaluation used for classroom
participation, shall be reasonably modified to provide
students with documented disabilities with the
opportunity to participate; (2) the location of
classrooms shall be changed as appropriate to
accommodate the student with a disability; (3) a
reasonable number of elective courses shall be held
in accessible facilities; (4) the use of special
equipment and assistive technology; and (5)
modification of course requirements or assignments
which may not be essential shall be considered.
C. Student Services and Activities
Students with documented disabilities at Old
Dominion University shall be provided reasonable
accommodation for participation in and use of
student services and activities including housing,
health insurance, counseling, financial aid, physical
education, athletics, recreation, transportation, or
other extracurricular programs or activities.
Old Dominion University provides on-campus
housing space that has been specifically reserved
for occupancy by students with documented
disabilities and is moderately barrier free. The
University will provide and assign students with
disabilities to housing as such space is available in
resident hall and apartment settings. Roommates
will be assigned to students with disabilities
occupying modified rooms in the same manner as
other resident students.
It is the responsibility of the student to identify
him/herself as a student with a documented
disability seeking university housing in order to be
considered for a reserved space. Application for a
reserved space for a student with a disability should
be made to Disability Services.
Housing Services will assign space based on
information provided by Disability Services. Priority
will be based on the greatest physical need to live in
University housing, as a means of providing a
student with a disability an opportunity to
successfully fulfill his/her academic program at the
University. Final selection for reserved spaces for
students with disabilities will be completed, at a
specified date, in mid-summer of each year.
Students will be informed of their room assignment
by Housing Services. The remaining spaces
reserved for students with disabilities will be turned
over to the Housing Services staff for assignment to
students on the housing waiting list. Any student
with a documented disability has the alternative of
entering the regular housing application process and
is not required to take a reserved space; however,
students who have special needs should make sure
the regular housing space can accommodate their
needs.
Rental rates for students with documented
disabilities shall be set at the same rate as for any
other student at Old Dominion University. The
exception to this is the single room policy that
provides for a limited number of single room
accommodations available for qualified students with
documented disabilities at the rate which would
normally be charged for double occupancy. The
request for single accommodations must be made to
Disability Services and be properly documented. A
final determination of eligibility is made by Disability
Services and final placement is made by Housing
Services. Returning students may request that they
be assigned to the same space as in the previous
year. Students should proceed through the regular
housing process to request the same space.
VI. Complaint Resolution Process
If a student with a documented disability believes
that he/she has not been provided with the services to
which he/she is entitled, the student should direct his/her
complaint to the University’s Section 504 Coordinator,
who is the Director of Equal Opportunity and Affirmative
Action (EO/AA).
The student shall provide the Director of EO/AA, in
writing, documentation of the disability, the nature of the
discrimination, and any other information deemed
important.
The Director will then attempt to reach an agreement
through an informal mediation process. If an agreement
is reached, a copy of the agreement shall be provided to
the student and the faculty member. If an agreement
cannot be reached, the Director will convene an ADA
Evaluation Committee for the purpose of evaluating the
case and making a recommendation to the Provost. The
decision of the Provost is final.
The members of the ADA Evaluation Committee will
be the Director of the Equal Opportunity/Affirmative
Action (Chair), the General Counsel, the Director of
Disability Services, the appropriate Dean, and a
designated representative from Academic Affairs.
Alcohol and Substance
Abuse Policies and
Procedures
Policy Governing Permissible Student
Events at Which Alcohol Is Served
The use of alcoholic beverages on campus or at
activities sponsored by or primarily for students must be
in compliance with the regulations of the Virginia
Alcoholic Beverage Control Act (VABCA) and the
regulations of the Virginia Alcoholic Beverage Control
Board. Individuals must be at least 21 years of age to
purchase, possess, or consume alcoholic beverages.
Drinking in public (other than at licensed,
outdoor areas) and being intoxicated in public are
violations of the Beverage Control Act.
A . Rules Governing the Permitted Use of
Alcoholic Beverages
Student organizations sponsoring events where
alcoholic beverages are present are responsible for
complying with all University rules and regulations
and state and federal law. Additionally:
1. Alcoholic beverages may not be purchased by
recognized
student
organizations
with
organizational funds or slush funds collected
from organization members and/or guests.
2. Non-alcoholic beverages, excluding water, and
food items must be available at the same place
as the alcoholic beverages and readily
accessible as long as the alcoholic beverages
are available. These non-alcoholic beverages
must be featured as prominently as the alcoholic
beverages and must be available at no cost to
members and guests.
3. At any activity involving the consumption of
alcoholic beverages, all persons must have
proof of age on their person.
4. At any event where alcoholic beverages are
available, the sponsoring organization will
implement precautionary measures to ensure
that alcoholic beverages are not available or
served to persons under the legal drinking age
or persons who appear to be intoxicated.
5. The Vice President for Student Affairs or his/her
designee will determine if security guards will be
required for an event.
6. Advertisements for functions at which alcoholic
beverages are available may not mention
alcoholic beverages or use terms or illustrations
descriptive
of
alcoholic
refreshments.
Exceptions may be granted by the Vice
President for Student Affairs or his/her designee.
Alcohol will not be used as an inducement to
participate in a campus event. (Note: Greek
organizations covered by F.I.P.G. policies, or
similar policies, are not permitted to advertise
any functions/events at which alcoholic
beverages are available.)
7. Alcohol may not be served at open parties.
Open parties are defined as activities where the
general community (University or otherwise) is
invited and/ or able to attend. This classification
of a party, as well as approval for an event
which is the exception to the categories listed in
this document, will be determined by the Vice
President for Student Affairs or his/her designee.
8. No alcoholic beverages will be permitted at
organizational
membership
recruitment
functions, or any new member/pledge/novice
member event.
9. No event shall include any form of alcohol abuse
(such as drinking contests or use of “beer
bongs” or funnels) in its activities or promotions.
10. Alcohol will not be permitted as awards to
individuals, students, or campus organizations.
B. Rules for Events with Alcoholic
Beverages
1. On-campus functions at which alcohol is
available and which are sponsored by student
organizations must be approved by the Vice
President for Student Affairs or his/her designee
at least three working days prior to the event.
2. At any on-campus event where alcoholic
beverages are available, the sponsoring
organization must ensure that alcoholic
beverages may only be consumed in a
designated drinking area with access limited to
persons of the legal drinking age.
3. Consumption of alcoholic beverages in
University facilities or on University property will
be permitted only within the approved area
designated for the event. Direct access to the
serving area will be limited persons of the legal
drinking age.
4. Off-Campus functions at which alcohol is
available and which are sponsored by
recognized student organizations or sports
teams/clubs must be registered with the Vice
President for Student Affairs or his/her designee
at least three working days prior to the event.
The burden of responsibility for compliance with
the VABC and University regulations rests solely
with the sponsoring organizations.
5. Must use a third party vendor (establishment
that is licensed to serve alcoholic beverages).
6. The maximum number of alcoholic beverages a
person of legal drinking age can consume at an
event lasting at least four hours, is three
alcoholic beverages during the event. An
alcoholic beverage is considered a 1 oz. shot
that is not greater than 86% proof, 12oz. beer, 4
oz. wine. The maximum number of alcoholic
beverages that may be consumed at events
shorter than four hours will be pro-rated on the
approved Alcoholic Beverage Registration Form.
7. Members and guests who appear noticeably
intoxicated will not be admitted into the function.
8. Every executive board member of each
organization must take a Risk Management
Test. Ninety percent of each board must pass in
order to be able to have functions with alcohol.
The executive board members may take the test
no more than twice per semester and must pass
at the 70% level. If they do not pass after the
second test the organization may not have
events with alcohol for that semester.
9. Each organization must have at least two TIPS
(Training for Intervention Procedures for Servers
of Alcohol) trained members monitoring each
entrance and exit of the function.
10. 50% of the membership of any organization
wishing to serve alcohol in accordance with
these rules must attend an alcohol education
program during that semester.
11. Alumni members cannot be included when
calculating the necessary percentage above.
C. Rules for Events Using a Third Party
Vendor
1. Functions at which alcohol is available through a
third party vendor and which are sponsored by
recognized student organizations must be
registered with the Vice President for Student
Affairs or his/her designee at least four working
days prior to the event.
2. The vendor must be properly licensed by the
appropriate local and state authority. A copy of
the license must be attached to the Alcohol
Registration Form at the time of submission.
3. The vendor must agree, in writing, to cash sales
only for all alcoholic beverages, collected by the
vendor, during the function. A copy of this
agreement must be attached to the Alcohol
Registration Form at the time of submission.
4. The vendor must be insured with a minimum of
$1,000,000 of general liability insurance. A copy
of the vendor’s Certificate of Insurance must be
attached to the Alcohol Registration Form at the
time of submission.
5. The vendor shall collect all remaining alcohol at
the end of the function. No excess alcohol,
opened or unopened, shall be given away or
sold. A copy of this agreement must be attached
to the Alcohol Registration Form at the time of
submission.
6. The sponsoring student organization agrees, in
writing, prior to the event, that no alcoholic
beverages be taken onto the premises of the
third party vendor prior to or during their event.
D. Sanctions
Failure to comply with this policy may result in
one or more of the following sanctions:
1. Immediate termination of the function,
2. Revocation of privileges to host future functions.
3. University disciplinary and/or legal action as
noted in the Code of Student Conduct.
E. Procedures
The following procedures should be followed
when planning a party at which alcohol is to be
served:
1. Allow a minimum of three working days prior
to the event to process the registration form.
Registration forms should be secured from and
submitted to the Office of Student Activities and
Leadership(2122 Webb Center).
2. Any changes to the information submitted on the
registration form should be reported to the Office
of Student Activities and Leadership no later
than one working day prior to the scheduled
event.
3. Groups are encouraged to use Webb Center for
functions.
4. For any event at which alcoholic beverages are
available sponsored by a student organization
held at a location in a residential area, the
sponsoring organization must provide written
notification to all neighbors within a oneblock area of the event, at least 24 hours
prior to the event.
5. At any event at which alcoholic beverages are
available and which is held in is held in
University facilities, on University grounds, or
sponsored by University organizations, the
sponsoring organization must provide nondrinking members who will:
a. act as designated drivers
b. act as bartenders
c.
check ID’s, invitations, and guest lists
d. keep general order
e. make sure intoxicated persons do not
leave unattended.
6. Student organizations hosting events with
alcohol should have members who have been
trained in the TIPS (Training for Intervention
Procedures for Servers of Alcohol) Program.
Contact the Student Activities and Leadership
Office (683-3446).
For more information contact the Office of
Student Activities and Leadership, which is located
at 2122 Webb Center, at 683-3446.
Substance Abuse Prevention Programs
The Substance Abuse Prevention Program includes
the coordination of educational experiences for the
University community, as well as peer and professional
resources to support the needs of those seeking
information and/or counseling related to the use or
abuse of controlled substances. Each member of the
University community is expected to exhibit responsible
personal behavior, as well as promote and maintain an
environment that fosters positive choices regarding the
use of alcohol and other drugs.
Student Health Services, along with the Office of
Residence Life, offers a program for students who
violate the alcohol policy. The program is entitled “On
Campus Talking About Alcohol” (OCTAA), and it
addresses the short- and long-term effects of alcohol
use and abuse on one’s health and well being. The two
session class, which is taught by trained instructors,
attempts to dispel many myths about alcohol and
alcoholism through research and data.
Other substance abuse prevention programs include
“Alcohol Awareness Week,” Alcohol 101, “Last Call,” etc.
For more information, call the Health Educator at 6833132.
Animals on Campus
Dogs, cats, and other animals (except Seeing Eye
dogs and animals authorized for laboratory or research
purposes) are prohibited in all University buildings,
offices, and classrooms, and are subject to being
removed from the campus and impounded by the
Bureau of Animal Control.
Dogs, cats, and other animals are permitted on
campus grounds as long as they are accompanied by an
attendant. Animals found unattended on the campus,
including animals found tied or leashed to trees, poles,
or other objects on the campus, are subject to being
impounded by the Bureau of Animal Control.
The Director of Public Safety is responsible for the
administration and implementation of this policy.
The owner of any animal impounded by the Bureau
of Animal Control is responsible for all resulting fines and
fees. Civil litigation may result if injuries or damages are
inflicted by the animal.
Attendance Policy
Because the class period is important, and
discussions cannot be reproduced, absences cannot be
made up. Excessive absences can have a negative
effect on the student’s learning and performance.
A student who must miss a class is expected to have
the initiative necessary to cover properly the material
missed. The student must meet all course deadlines and
be present for all quizzes, tests, and examinations.
An attendance policy that is consistent with
departmental policy or guidelines will be established for
each class by the instructor. Syllabus information will
include a statement of the attendance policy for the
course and the effect, if any, of nonattendance on
grades.
Students are required to observe the following
bicycle regulations to facilitate orderly parking, prevent
safety hazards preserve trees and shrubs, and protect
personal and University property.
A. Bicycle Registration
1. Norfolk City ordinances require registration of
bicycles. Section 8-2 of the Bicycle Code of the
City of Norfolk states: “It shall be unlawful for
any person over the age of 18 who resides in
the city to operate or use a bicycle upon a
sidewalk, street, alley, lane, or public highway of
the city, unless such a bicycle has been properly
registered.”
B. Parking and Traffic Control
The Student Health Service should be notified when
a faculty member or department becomes aware that a
student is going to be absent from classes more than
one week because of an illness.
1. Parking or securing of bicycles in any location
other than bicycle racks is prohibited. Bikes
locked in an unauthorized area (i.e., handicap
ramp, University signs, etc.) are subject to
removal by the Department of Public Safety. All
bicycles parked in violation of these regulations
will be locked with a Campus Police lock.
In the event that the student is too ill to contact
his/her instructors and does not have someone to do so,
Student Health Services will notify the student’s course
instructors of the absence on his/her behalf.
2. Operating a bicycle recklessly or at a speed or in
a manner so as to endanger the life, limb, or
property of the rider or other person is
prohibited.
Procedures
Audit Status
The audit grading status is available for students
who would like to enroll in a course for the knowledge
gained or personal satisfaction, not for academic credit.
Any course that is elected to be carried as an audit will
be subject to the normal fees and regulations of the
University. Regular attendance is expected, but neither
tests nor examinations are required. No grade will be
recorded, except that an instructor may assign a grade
of W& to a student who misses an appreciable portion of
the classes. The student’s record will be marked “audit”
by the course so elected. A student may not audit a
course and subsequently seek advanced placement
credit for the same course. A student may audit a course
and register for the same course for credit in a
subsequent semester. Any course elected for audit
cannot be changed to that of credit status after the end
of the “add” registration period. Registration for the audit
option must be selected by the end of the drop/add
period in the given semester. Students receiving
financial aid should be aware that registering for audit
status may affect their financial aid eligibility. Selection of
the audit status is accomplished through the normal
registration procedures.
Bicycles on Campus
C. Fines and Penalties
1. If a fine of $5.00 is paid within twenty-four hours,
the lock will be removed. If the fine is not paid
within twenty-four hours, the owner’s lock will be
cut, and the bicycle will be impounded. Bicycles
will also be impounded if they pose a safety
hazard, impede pedestrians, block access, or
damage property.
2. Unclaimed bicycles will periodically be offered
for sale at auction.
3. Bike riders are subject to all of the City of
Norfolk’s traffic regulations.
D. Appeals
Appeals of violations of bicycle regulations may be
made in the same manner as parking regulations.
Discrimination Complaint
Policy
I. Purpose and Scope of the Procedure
A. Purpose
The purpose of the Discrimination Complaint
Procedure (“the Procedure”) is to promote equal
employment, equal educational, and social
opportunities for Old Dominion University employees
and students by providing a means for the internal
resolution of complaints of discrimination on the
basis of gender, race, color, religion, national origin,
age, disability, veteran status, sexual orientation or
political affiliation.
B. Use of the Procedure
The Procedure may be used by any full- or part
time employee or student of Old Dominion
University, who believes that he or she has a
discrimination complaint as defined in the
Procedures, except as follows:
1. A student disciplinary action which must be
appealed as described in the University’s
Student Disciplinary Policies and Procedures;
and
2. The imposition of a faculty sanction, the
termination of a faculty member for financial
reasons, and a decision concerning the award of
tenure to a faculty member, all of which may be
reviewed
only as described in the specifically applicable
faculty personnel policies and procedures
contained in the University’s Faculty Handbook.
C. Use of Administrative Review Procedures
An employee or student must complete any
existing administrative review procedures for review
of an action about which the employee or student
wishes to complain prior to filing a complaint under
this procedure.
D. Use of Other Discrimination Complaint or
Grievance Procedures
This procedure is not to be used in addition to
other internal discrimination complaint or grievance
procedures which may be available to the employee
or student who has a discrimination complaint. For
example:
1. An employee covered under the Virginia
Personnel Act who chooses to complain about
an action through the grievance procedure
described in the Virginia Personnel Act must
raise a complaint of discrimination in his or her
grievance;
2. A faculty member who chooses to complain
about an action through the grievance procedure
provided in the Faculty Handbook must raise a
complaint of discrimination in his or her
grievance; or
3. A student who chooses to complain about an
action through any existing student grievance
procedure must raise a complaint of
discrimination in his or her grievance.
E. Use of External Discrimination Complaint
Procedures
This procedure affords a means for the internal
resolution of discrimination complaints, and is not
intended to be used in conjunction with external (i.e.,
State
or
Federal)
discrimination
complaint
procedures. Therefore, this procedure is not
available to an employee or student who has filed a
complaint with The Commonwealth of Virginia
Department of Human Resource Management or
with the U.S. Equal Employment Opportunity
Commission. Any complaint pending under this
procedure will be dismissed upon notice to the
University that a federal or state complaint has been
filed.
II. Definitions
For the purposes of the Procedure, the following
terms have the meanings ascribed to them as follows:
A. Discrimination Complaint:
A discrimination complaint is a written statement
by an individual that he or she has suffered direct
injury as a result of an action by a University official
or employee which is intended on the basis of
gender, race, color, religion, national origin, age,
disability, veteran status, sexual orientation, or
political affiliation.
B. Complainant:
The individual
complaint.
who
files
a
discrimination
C. Respondent:
The University official or employee named in the
discrimination complaint as having taken the action
which is the basis for the complaint.
D. Director:
The EO/AA Director or the Director’s designated
representative.
III. Administration of the Procedure
A. Responsibility for Administration
The Procedure will be administered by the
Director and all records resulting from a
complainant’s use of the procedure will be
maintained by the Director. The Director establishes
and interprets the Procedure, assures compliance
with the Procedure as it relates to employees and
students, and is responsible for providing
information to employees and students concerning
the availability and operation of the Procedure.
B. Time Periods
1. With the exception of the time period described
in paragraph V.B., designated vacation days of
the University and days between the end of one
University semester or summer session and the
beginning of the next semester or summer shall
not be included in the time periods described
herein.
decision, below the level of the President, in the
review process;
4. The nature of the alleged discrimination;
5. Whether the complainant has informally
discussed the matter with the respondent and, if
so, the results of those discussions; and
6. Whether the complainant has pursued the
complaint
through
administrative
review
procedures, and, if so, description of those
procedures and the results.
B. Time for Filing a Complaint
2. If, under the Procedure, a time period begins
upon a party’s receipt of notice, the time period
will commence upon actual receipt of notice by
the party or three (3) days after the notice was
sent by certified mail to the last address shown
on University records for that party.
IV. Informal Procedure
A. Informal Discussion
The Director shall encourage an employee or
student who has a complaint of alleged
discrimination to discuss the complaint with the
individual who took the action which is the basis for
the complaint. The Director may be present during
such discussions if either party requests such.
B. Informal Resolution
Both parties to the complaint shall attempt to
effect a resolution of the complaint through informal
discussions.
V. Formal Procedure
A. Discrimination Complaint
The written statement must be filed within one
hundred twenty (120) calendar days of the date
upon which either the action described in the
complaint occurred or the final decision was made
after an administrative review of the action which
ever was later.
C. Response to the Complaint
If the Director determines that the written
statement is complete and is a timely filed
discrimination complaint, the Director will notify the
supervisor of the respondent. The respondent may
respond in writing to the discrimination complaint;
however, the respondent’s written response must be
received by the Director within ten (10) days of the
respondent’s receipt of notice of the complaint. In
the written response, the respondent may ask for an
opportunity to resolve the complaint through
discussions. If the respondent should ask for an
opportunity to discuss the matter, the Director will
take no further action on the complaint for a period
of ten (10) days from the date of the Director’s
receipt of the written response so as to provide that
opportunity.
D. Procedure for Investigating a Complaint
An employee or student who has a complaint of
illegal discrimination may initiate formally this
discrimination complaint procedure by filing a written
statement with the EO/AA Office. The written
statement must include the following:
1. If the complaint is not resolved informally, the
Director will provide both parties with a
reasonable time to choose whether to have an
investigation made by the Director or by a panel.
1. A description of the action upon which the
complaint is based;
2. If either party should choose to have an
investigation made by a panel, the discrimination
complaint will be investigated by a panel.
2. The date of the action or in the case of an action
which was reviewed administratively, the date of
the final administrative decision below the level
of the President;
3. The name of the respondent, that is, the name
of the University employee who took the action
or, in the case of an action which was reviewed
administratively, the name of the University
official who made the final administrative
3. If neither of the parties chooses to have the
complaint investigated by the panel, the Director
will investigate the complaint. The Director’s
investigation will commence within five (5) days
of the Director’s receipt of notice of the election
made by the parties or within five (5) days of the
end of the period for making such an election,
whichever is earlier. During the investigation, the
Director will, at a minimum:
a. Provide an opportunity to both the
complainant and the respondent to meet
with the Director and discuss the complaint;
present his or her response to the complaint,
pertinent witnesses, and relevant documents.
c.
b. Attempt to interview all individuals whom the
parties have identified as having pertinent
information; and
c.
Review all documents provided by the
parties.
The Director may interview also other
individuals whom, in the Director’s judgment, have
pertinent information and may review also other
documents which, in the Director’s judgment, are
relevant to the investigation of the complaint. The
Director will make a taped recording of all interviews.
The Director will conduct the investigation
expeditiously and, upon conclusion of the
investigation,
will
make
a
finding
and
recommendation as described in paragraph 6.
4. If either party chooses to have the investigation
made by a panel, the panel will be composed of
three members from the University’s EO/AA
Committee as follows:
a. One member of the panel will be selected by
the complainant and one member by the
respondent. Neither of the individuals so
selected may have had prior involvement in
the action which is the basis for the
complaint. If either party chooses an
individual with such prior involvement, that
party will be given an opportunity to select
another individual to serve on the panel.
b. The third member of the panel and its Chair
will be the EO/AA Director.
c.
A party whose initial selection is disqualified
will be given three (3) days within which to
select a replacement and to advise the
Director accordingly.
d. If either party fails to select a panel member
within the time period set by the Director, the
Director will choose the panel member for
that party.
5. The panel’s investigation will commence within
ten days of the panel’s selection. The
investigation will proceed as follows:
a. The panel will hear a presentation by the
complainant, during which the complainant
will present his or her claim, pertinent
witnesses, and relevant documents.
b. The panel will then hear a presentation by the
respondent during which the respondent will
A party may be present during the other
party’s presentation but witnesses will be
present only while making statements to the
panel.
d. The panel members may question the parties
and witnesses but must do so in a fair and
objective manner.
e. The panel members may request documents
other than those presented by the parties and
may interview pertinent witnesses other than
those presented by the parties.
f.
The Chair will set the date(s), time(s) and
Place(s) of the panel’s meeting(s) and will
conduct the meeting(s). The Chair may limit
repetitive or irrelevant statements by the
parties or by witnesses. The Chair shall limit
questioning by a panel member if that
questioning becomes abusive, unfair, or
repetitive. The Chair may dismiss from a
meeting any person, including a party, who
becomes abusive or who obstructs or
interferes with the meeting.
g. The meeting(s) will be closed. Taped
recording( s) of the meeting(s) will be made.
h. Upon the conclusion of its investigation, the
panel will meet to determine its finding and
make its recommendation as described in
paragraph 6 below. The panel’s finding and
recommendations shall be determined by a
majority vote of the panel members.
6. Findings and Recommendations of the Director or
Panel shall be made as follows:
a. Where the Director or panel finds that there is
not probable cause to believe that
discrimination has occurred, the Director or
panel shall recommend that the Complaint be
dismissed.
b. Where the Director or panel finds that there is
probable cause to believe that discrimination
has occurred, the Director or panel shall
recommend a remedy which the University’s
President has the authority to provide.
The findings and recommendation of the Director or
the Panel will be forwarded to the University’s President.
The Director, as Chair of the panel, will communicate the
decision of the panel to the President. Copies of the
findings and recommendations will be sent to the
complainant and the respondent. The taped record of
the investigation and documents received during the
investigation will be provided to the President with the
Director’s or panel’s decision.
E. Decision by the President
1. The President will make a final decision in the
matter based upon the President’s review of the
findings and recommendations of the Director or
panel. The President will notify the complainant
and respondent of he President’s decision in
writing within twenty-one (21) days of the
President’s receipt of the findings and
recommendations. If the President disagrees
with the Panel’s or Director’s findings and
recommendations, the statement of decision will
include a statement of reasons for the decision.
If the President decides to provide a remedy to
the complainant, the statement will include a
description of the remedy to be provided. The
President’s decision is final.
2. When a remedy is provided by the President,
the Director will monitor implementation of that
remedy.
VI. Assurance of Confidentiality and
Retention of Records
A. The Complaint and all records developed during
the investigation of the Complaint shall be
considered confidential and shall not be
released except as required by law or by the
provisions of this Procedure.
B. The Complaint and all records developed during
the investigation of the Complaint shall be
retained for a period of two (2) years after the
date of the President’s decision. Thereafter the
records shall be destroyed unless state or
federal action is pending.
VII. Further Review of the Complaint
After the President makes a decision, there is no
further University review of the complaint. A
dissatisfied complainant may file a complaint of
discrimination with The Commonwealth of Virginia
Department of Human Resource Management
and/or with the U.S. Equal Employment Opportunity
Commission. Students may file with the U.S. Office
for Civil Rights.
Electronic Messaging Policy
for Official University
Communication
Electronic messaging systems and services are provided
by Old Dominion University for the purpose of enhancing
productivity and maintaining effective communication.
Communication mechanisms are available to individuals
and groups and will be used by the campus community
in lieu of many existing paper processes. This policy
covers official University electronic messaging systems
and the responsibilities of faculty, staff, and students.
1. Old Dominion University faculty, staff, and students
must activate, maintain and regularly access
University provided electronic mail accounts.
Activation is completed by retrieving a password
upon employment or upon admission to the
University. Faculty/staff accounts are established
through the Universal Account Request form upon
employment. Information on account security and
acceptable usage is available from the Office of
Computing and Communication Services.
2. Faculty, staff, and students are required to use valid
Old Dominion University e-mail accounts to send
official information and notices and will be held
responsible for accessing their electronic mail to
obtain official University communications. Account
holders who elect to access messages from an
alternative e-mail system may have University mail
forwarded to another account. Failure to access the
mail account will not exempt individuals from
associated liabilities.
3. In general, electronic mail is subject to the same
policies on information disclosure as other methods
of communication, including those policies described
in the Faculty Handbook, Student Handbook, and
University Catalog. The privacy of personally
identifiable information must be protected under the
Family Rights and Privacy Act of 1974 (FERPA).
Information on the student record policy is available
from the Office of the University Registrar.
4. Message content is the sole responsibility of the
individual sending the message. Since electronic
messaging systems may carry information in the
form of personal and/or casual communication as
well as official University information, care must be
taken to ensure that the two are clearly
distinguished. Explicit statements of content or
format will distinguish all official University
correspondence distributed electronically.
5. Administrative offices and academic departments
are individually responsible for providing adequate
advance notice when electronic communication is to
be used as the method of communication.
Disclosure should clearly identify the purpose and
circumstances of which electronic communication is
the method of delivery.
6. Instructors retain the discretion of establishing class
expectations for e-mail and other electronic
messaging communication as a part of the syllabus.
7. Alternative services will be provided in cases where
access to computing resources is limited or
unavailable.
8. The University has established a University
Announcements system that is intended to
communicate to large groups of users, or the
campus community as a whole. This system and its
proper usage are described in Policy 3505, “USE OF
ELECTRONIC
MAIL
FOR
UNIVERSITY
ANNOUNCEMENTS”. Sending messages to large
groups of users must be done in conformance with
this policy.
Firearms Policy
Statement
The possession, storage, or use of any kind of
ammunition, firearms, explosives, air rifles, or air pistols
on University owned or operated property is prohibited,
unless authorized in writing by the President upon
recommendation of the University’s Director of Public
Safety. Appropriate sanctions for violations of this policy
will apply.
Grade Appeal Procedure
1. The purpose of the grade appeal procedure is to
serve the needs of graduate and undergraduate
students who believe that they were unjustly
awarded a final course grade by a faculty member
through prejudice or caprice. This policy applies to
the final grade for the award of academic credit and
does not apply to graduate and undergraduate
examinations that are administered as part of the
degree progression and certification processes
(such as comprehensive examinations and
candidacy examinations at the graduate level). The
basis for a grade appeal is the student=s charge that
the final grade was awarded through prejudice or
caprice. The burden of proof rests with the student.
2. Students must initiate the appeal within the same
time limitations that exist for removing a grade of I
from a record (see the policy on System of Grading).
a. The student will submit the grade appeal letter to
the chair of the department.
b. If the instructor is the chair, the student will
submit the grade appeal letter to the dean.
c.
If the instructor is the dean, the student will
submit the grade appeal letter to the chair of the
department in which the dean is teaching the
course.
5. If it is concluded at the first-level appeal that there is
no cause for complaint, the person to whom the
appeal was submitted will notify the student in
writing that the appeal is denied. The student may
submit a second-level appeal as detailed below.
a. If the chair initially concludes in the first-level
appeal that there is no cause for complaint, the
student has the right to appeal to the dean. The
student should request in writing that the chair
forward the grade appeal package to the dean to
initiate the second-level appeal.
b. If the instructor is the chair and the student has
appealed directly to the dean and the dean
concludes in the first-level appeal that there is
no cause for complaint, the student has the right
to appeal to the provost and vice president for
academic affairs. The student should request in
writing that the dean forward the grade appeal
package to the provost and vice president for
academic affairs to initiate the second-level
appeal.
c.
If the instructor is the dean and the student has
appealed to the chair of the department in which
the dean is teaching the course and the chair
has concluded in the first-level appeal that there
is no cause for complaint, the student has the
right to appeal to the provost and vice president
for academic affairs. The student should request
in writing that the chair forward the grade appeal
package to the provost and vice president for
academic affairs to initiate the second-level
appeal.
3. The student will consult with the instructor first for an
explanation of the method of evaluation and to
determine whether an error has been made.
6. If the person to whom the second-level appeal is
submitted concludes that there is no cause for
complaint, the student will be notified in writing that
the grade appeal process is complete and no further
appeal is allowed.
4. If the student is not satisfied with the results of the
conference with the instructor and the student
wishes to pursue the appeal, the case must be
presented in writing for a first-level appeal. The
student=s grade appeal letter should (1) state
specific reasons and give examples of faculty
prejudice or caprice, (2) show that prejudice or
caprice affected the awarding of the final course
grade, and (3) be presented as a complete package
and include all supporting documentation.
7. If during the first- or second-level appeal process it is
concluded that there may be valid cause for the
complaint, the person to whom the appeal has been
submitted should consult with the instructor and
student and attempt to mediate the dispute. Among
the alternatives available for resolution of the case
will be the assignment of the grade of P if the chair,
the instructor, and the student express their
agreement in writing. If mediation fails, the person to
whom the appeal has been submitted will offer to
form a committee to carry out an independent
investigation and a hearing will be held.
a. The person to whom the appeal has been
submitted will appoint a committee from the
department or college. The committee will
consist of two faculty and one student. Both the
instructor and the student will have the right to
challenge, for valid cause, any or all of the
members of the committee, and in that event
replacements will be appointed and no further
challenge will be permitted. The committee will
hear the instructor, the student, and other
pertinent witnesses. The hearing will be taped,
but the tapes will be erased after one year
following disposition of the case. The committee,
after careful deliberation, will make its
recommendation to the person to whom the
appeal was submitted, who will relay the
information to the instructor and the student.
b. If the committee finds that there is no cause for
complaint, the grade appeal process is complete
and no further appeal on the merits of the case
is allowed. Only one hearing on the merits of the
case is allowed.
c.
If the committee finds on behalf of the student
and recommends a change of grade and the
instructor refuses to change the grade, then the
person to whom the appeal was submitted will
consult with the student about the advisability of
accepting a P grade. Should the student consent
to acceptance of a P grade, the person to whom
the appeal was submitted is authorized to
change the contested grade and will so inform
the registrar. A P grade established under this
policy will be given irrespective of the University
policy on hours permitted for P grades or
restrictions on when a P grade is permissible
and will not prevent progression in the degree
program or courses for which this course is a
prerequisite.
d. If either the instructor or the student believes
that the established procedures for the appeal of
grades have not been followed, an appeal for a
rehearing may be to the person identified as the
second level of appeal. The only basis for
appeal will be the failure to have been provided
due process as prescribed by the policy.
Grade Forgiveness Policy
Statement:
Under the Grade Forgiveness Policy, undergraduate
students seeking a baccalaureate degree may improve
their grade point average (GPA) by repeating a course
taken previously. The repeated course must be the
same course as taken previously and must be
completed at Old Dominion University. The Registrar
automatically applies the Grade Forgiveness Policy to all
eligible course repeats at the end of each semester. The
Grade Forgiveness Policy became effective for the Fall
1997 semester. Courses repeated prior to the Fall 1997
semester are not eligible for grade forgiveness. Grade
forgiveness will not be processed after a student
graduates.
Undergraduate students are subject to the following
conditions and requirements.
1. Students who receive a grade of C- or lower (grades
of C-, D+, D, D-, F, and WF) may repeat the course
to improve the overall grade point average. A course
may be repeated once with grade forgiveness
applied. The Grade Forgiveness Policy will not be
applied to courses for which a grade of C or higher
was ever earned. Additional courses that are not
eligible for grade forgiveness include courses taken
under the pass/fail option, courses taken under the
audit option, courses for which a grade of W was the
only grade awarded, or courses that currently are
incomplete (I grade).
2. The Grade Forgiveness Policy applies only to the
repeat of the same course (same number, same
title, same credit value, and, for topics courses,
same subtitle and same credit value). Exceptions will
be made where the course number or title is the only
change and the change is documented in the
Catalog and approved for grade forgiveness by the
Assistant Vice President for Undergraduate Affairs.
3. The Grade Forgiveness Policy will not be extended
to courses originally taken elsewhere, including
Norfolk State University and institutions with which
Old
Dominion
University
has
consortia
arrangements.
4. In addition, courses repeated at other institutions will
not be used to forgive Old Dominion University
courses.
5. Students may not be able to repeat a course in the
following cases: enrollment is restricted, the student
no longer qualifies for admission to a course, the
prerequisites are enforced, major or sequence
requirements have been changed, or the curriculum
has been revised. In such cases, the decision of the
Assistant Vice President for Undergraduate Affairs in
consultation with the appropriate academic
department will prevail. Exceptions are granted only
in rare instances. In any course or program where
enrollment demand exceeds the resources to offer
sufficient openings or sections to meet that demand,
the academic unit may give registration priority to
students taking the course for the first time.
6. Students may elect to use both grade forgiveness
and the Adjusted Resident Credit (ARC) policy.
However, students cannot use grade forgiveness for
individual courses for which adjusted resident credit
already has been applied.
7. Students who have graduated may not use the
provisions of this policy to repeat for forgiveness a
course taken prior to the date of graduation. Once a
bachelor’s degree has been awarded, a student may
not raise the undergraduate point average by
repeating a course taken as an undergraduate.
8. Under this policy, only the second grade earned,
whether higher or lower than the original grade, will
be calculated in the grade point average for the
purposes of continuance, graduation, etc. Any
repeats of a course after grade forgiveness has
been applied will be averaged with other course
work. All grades will remain on the student’s
permanent record, but the record of a previous
grade in the course will be marked to indicate that
the course has been repeated. Academic
suspensions will not be removed from student
9. transcripts and Dean’s List status will not be added
after grade forgiveness is applied to the student
record in cases where the grade point average is
improved sufficiently to change the student’s status
for the semester in question.
10. An enhanced grade point average using the Grade
Forgiveness Policy does not determine eligibility for
graduation with honors. To determine eligibility with
honors, the student’s complete record, including
grades (grade points and hours) for courses that
have been forgiven, will be evaluated to calculate
the final grade point average. If the student’s overall
average is sufficient, graduation with honors will be
posted to the student’s record.
11. In cases where the student repeats a course in
which a grade of C or better was awarded, all
grades received, including the original grade, and all
hours earned will be used for calculation of grade
point averages. The course will count only one time
toward graduation certification and degree
completion.
12. Students receiving financial aid should consult with
their Financial Aid representative to determine how
use of this policy may affect financial aid status.
13. Other schools, including professional and graduate
schools, may not honor this policy on repetition of
courses with forgiveness.
14. Veterans should consult the Office of Military
Student Services to determine the impact of course
15. repetition on their eligibility for benefits.
Grading Policy for Dropping and
Withdrawing From Classes
Dropping Classes. Prior to the start of and during the
first seven calendar days of the semester, a student may
drop a course; this means no grade will be assigned and
no reference entered on the student’s permanent
academic record. Please refer to the Guide to
Enrollment for the dates to drop classes in non-semester
courses.
Withdrawal from Classes. After the first seven
calendar days of the semester, a student may withdraw
from any course through the end of the eighth week of a
regular semester. Please refer to the Guide to
Enrollment for the dates to withdraw from classes in nonsemester courses. A grade of W will be assigned during
this period. Students who withdraw through the end of
the eighth week are encouraged to contact their
instructor, advisor, site director, or distance learning
representative, and financial aid counselor to discuss the
implications of withdrawing.
Withdrawal from a course after the eighth week of a
regular session (or its equivalent in a non-semester
course) is usually not permitted. However, in the event of
an illness or other severe hardship beyond the student’s
control, the student should submit, no later than the last
day of classes, a written petition for permission to
withdraw to the instructor and the chair of the
department offering the course. If both grant permission,
a grade of W will be recorded. If both do not grant
permission, the student will not be allowed to withdraw
from the course. Any appeal of decisions should be
brought to the dean of the college offering the course.
A student who stops attending classes without
withdrawing from the course will receive a grade of WF,
except if the student’s performance has been an F, in
which case a grade of F will be assigned. The grade of
WF will carry no grade points, and will be computed in
the grade point average as a grade of F.
Drop and Withdrawal Deadlines. Specific deadline
dates for dropping and withdrawing from classes are
found in the Guide to Enrollment that is published by the
Office of the Registrar and available on the University’s
web site.
Graduation Information
All students, both undergraduate and graduate,
should consult the University Catalog for complete
information about degree requirements for specific
programs. University requirements for undergraduate
degrees are published in the University Catalog.
Students are responsible for monitoring their own
progress toward degree completion and for meeting all
graduation requirements. Prior to the beginning of their
final semester, students are strongly encouraged to
consult their major and minor advisors regarding their
progress. Distance Learning students should meet with
their Site Director. Correspondence regarding graduation
applications, status, processing and clearance is being
sent via e-mail to the ODU student e-mail address.
(Students are required by University policy to activate
their e-mail accounts so they will receive important
administrative correspondence.) Letters will be mailed to
the permanent address for students whose e-mail is
returned or who have no active University e-mail
address. Land-based mail is slower than e-mail and may
delay processes for students.
All activities related to commencement, including
commencement tickets, are managed by the Dean of
Students’ Office, 2008 Webb University Center, phone
(757) 683-3442. Please visit our Web site at:
http://studentservices.odu.edu/commencement
All questions regarding tickets should be addressed to
that office.
Diplomas are not distributed at commencement.
Diplomas will be mailed to the permanent address on
record in the Office of the University Registrar beginning
approximately 8 weeks after the graduation date. Check
your graduation status and verify and update your
permanent address in LEO Online
(www.leoonline.odu.edu).
All holds, debts, or obligations to the University must
be satisfied before your diploma will be released. Holds
can be viewed in LEO Online.
Final transcripts are not automatically provided to
graduates, but must be requested in writing. There is a
$5 charge for each official transcript requested. E-mail
requests for transcripts are not accepted. For information
on obtaining official and unofficial transcripts.
Participation in commencement ceremonies does
not confirm that a degree has been conferred.
Guidelines for Outside Vendors
Using Webb Center
1. The standard daily fee charged to vendors is $50.00
for one table and $15.00 for each additional table, or
10% of sales, to be determined by the sponsoring
organization.
2. Vendors or student organizations representing
vendors, may reserve space in Webb Center for no
more than five consecutive days, with a maximum
number of four visits per semester. A minimum of
five working days is required between visits to
campus by the same vendor.
3. Where appropriate, vendors must be licensed to sell
their goods. A copy of this license must be attached
to the Fund Raiser Approval Form submitted by the
sponsoring organization.
4. Student organizations representing vendors should
have an approved Fund Raiser Approval Form at
least one week prior to the vendors’ first day of
sales.
5. The bookstore Barnes & Noble must grant approval
for vendors wishing to sell their items to ensure
against direct competition among identical or similar
items. First-time vendors may be required to show
the Event Management Office samples of the
product(s) to be sold before a request for sales will
be confirmed.
6. Sponsoring organizations must place a sign either
on, in front of, or beside the vendor’s table which
reads: “Sponsored by (group’s name).”
7. Vendors must submit a letter confirming the dates
submitted by the sponsoring organization and attach
it to the Fund Raiser Approval Form.
8. All vendors must conduct their business from behind
the sales table only. They are not permitted to
approach patrons of Webb University Center. They
must be approached at the sales table.
Hazing Policy
Definition of “Student Organization”
For the purpose of this policy, “student organization”
is defined as an organization classified as departmental
interest, general fraternity, general sorority, honorary,
political, professional, religious, service, special
governing board, special interest, athletic, or any other
organizations with student membership.
University Statement Against Hazing:
It is the responsibility of all student organizations to
encourage an atmosphere of learning, social
responsibility, and respect for human dignity and to
provide positive influence and constructive development
for members and aspiring members. As such, these
organizations are expected to utilize good judgment to
determine the abilities of individual students as they
relate to organizational activities and requirements.
“Hazing” is an unproductive and hazardous custom that
is incongruous with this responsibility and has no place
in university life, either on or off campus. Hazing, as
defined in this policy, is prohibited. Students and
organizations who are found to have engaged in hazing
may be disciplined in accordance with the University’s
disciplinary procedures.
The purpose of this policy is to define hazing and to
provide guidelines with regard to hazing that student
organizations and their members must follow.
Definition of “Hazing”:
Hazing is defined as an intentional, knowing or
reckless act taken toward any student on or off campus
by a student organization or any of its members, any
student perceived to be members, or former members,
to produce public humiliation, physical discomfort, bodily
injury, or public ridicule occurs.
The following are examples of actions that might
constitute hazing. As it is impossible to anticipate every
situation that could involve hazing, this list should not be
considered to be all-inclusive.
1. Paddling;
2. All forms of physical activity which are used to
harass or which are not a part of an organized
athletic contest and not specifically directed toward
constructive work; (may include forced running,
push-ups, calisthenics, etc).
3. Road trips (involuntary excursions or “kidnapping” of
members);
15. Expecting members to use separate entrances
to facilities such as a house, gym or building;
16. Requiring members to carry items such as
rocks, coins, paddles, books, food, chains,
athletic equipment, bricks, etc;
17. Preventing or restricting class attendance or
employment requirements;
18. Mandating any sort of personal servitude;
19. Scavenger hunts or any activity, which requires
members to search for various items in a certain
amount of time;
20. Blindfolds are prohibited, unless prior approval
for use had been obtained by the Vice President
for Student Affairs or his designee. Approval
must include proof of use for ceremonial
meetings in which approved by National
organization.
21. Psychological hazing is defined as any act,
which is likely to:
4. Confining another in any room or compartment;
5. Spraying, painting, or pelting another with any
substance;
6. Burying in any substance;
7. Requiring or compelling others to engage in
activities creating unnecessary work, duties,
detention, or any duties, which impair academic
efforts;
8. Requiring or compelling exposure to uncomfortable
elements;
Encourage or intimidate a student to subject
her/himself to any activity that may be defined
as hazing, cause embarrassment or shame to a
member or pledge, cause a member or pledge
to be the object of malicious amusement or
ridicule, or cause psychological harm or
substantial emotional strain.
Initiation and Induction Into Student Organizations
The initiation and induction of students into student
organizations shall be in a manner consistent with the
purpose stated in section A above and shall not include
any form of hazing, as previously defined.
9. Verbal harassment;
Relationship of This Policy to the Code of Virginia
10. Requiring or compelling the wearing, in public, of
apparel that is not in good taste (this could include
clothing that is embarrassing or identical in nature);
11. Requiring or compelling the forced consumption of
any liquid or solid substance;
12. Depriving students of sufficient sleep (six
consecutive hours per day is normally considered to
be a minimum);
13. Burning, branding, or tattooing any part of the body;
or any other activity, whether voluntary or
involuntary, which may cause physical injury or
endanger the life of the individual being hazed;
14. Requiring a particular group to “line up” or walk a
particular way
The Code of Virginia Section 18.2-56, which
declares hazing illegal, establishes conditions for civil
and criminal liability and outlines the duties of the
University
when
an
individual
student
or
club/organization has been found guilty of hazing. It is
hereby incorporated as part of this policy and will serve
as a guide for action by the University when hazing
results in bodily injury.
For additional information, please contact the Office
of Student Activities and Leadership at 683-3446 or the
Director for Student Judicial Affairs at 683-3442.
Inclement Weather Policy
circumstances at the particular time. Budget Unit
Directors are responsible for notifying personnel
under their supervision of their “essential
employee” status.
Statement
This policy concerns the operation of Old Dominion
University (classes, academic services, and
administrative operations) at its main campus in Norfolk,
Virginia, the centers in Hampton and Virginia each, as
well as other off-campus locations in the affected
geographic areas.
Responsibility
The Provost (Vice President for Academic Affairs) is
designated as the authority to close the University for
reasons of inclement weather or emergencies. The
authority will be exercised in consultation with the other
vice presidents and the Director of Public Safety. Closing
decisions will be communicated directly to the Vice
President for Institutional Advancement as this position
has primary responsibility for implementing the closing
notification process. In the Provost’s absence, the
responsibility for this function shall pass to the
administrators in the following order of priority:
1. Vice President for Administration and Finance
2. Vice President for Student Affairs
3. Vice President for Institutional Advancement
4. Dean, College of Arts and Letters
5. Dean, College of Sciences
Procedures
1. In the event of inclement weather or
emergencies outside of normal business hours
which may effect the operation of the University,
the Director of Public Safety will notify the
Provost, as early as possible, of conditions
which may require the cancellation of classes or
the closing of the University. The Provost will
inform the Director of Public Safety of his/her
decision at that time. He/ she will also inform the
Vice President for Institutional Advancement.
2. When the University is closed due to inclement
weather/emergencies, only “essential personnel”
will be required to work. Such personnel will be
credited with compensatory leave time for hours
worked during such periods, in accordance with
the Department of Personnel and Training Policy
1.04,
Office
Closing,
Inclement
Weather/Emergencies. Essential personnel at
Old Dominion University include employees in
the Department of Public Safety, residence
halls, residence hall food services, Physical
Plant, and other such personnel as are needed
to cope with conditions caused by the inclement
weather/emergencies. Other persons may be
designated as “essential” in view of
3. The Office of the Vice President for Institutional
Advancement will be responsible for informing
students, faculty, and staff of a decision to close
the University because of inclement weather/
emergencies. The following news media will be
informed immediately and urged to broadcast
the closing. They will also be called if a decision
has been made to remain open during inclement
weather.
Television Stations:
WTKR (CBS) 3 WVEC (ABC) 13
WAVY (NBC) 10 WHRO (PBS) 15
Radio Stations:
WCMS - FM/AM 100.5
WNIS - AM 850
WGH - AM 1310
WNOR/WAFX - FM 99
WHOV - FM 88.1
WNSB - FM 91.1
WHRV - FM 89.5
WNVZ - FM Z104
WJCD/WOW1/WSVY - FM103 JAMS
WODU - AM 1630
WKOC - FM 93.7
WPCE - AM 1400
WTAR - AM 790
WROX - FM 96.1
WTJZ - AM 1270
WFOG - FM 92.9
WWDE - FM 102.1
WPTE - FM/AM 94.9
Parental Notification Policy
Old Dominion’s disciplinary policy is designed to be
both educational and re directive as well as punitive.
Students who abuse alcohol or drugs may be subject to
arrest and will be required to attend educational
workshops such as On Campus Talking About Alcohol
or the Last Call workshop that includes counseling. The
minimum sanctions for students found in violation
of the University’s alcohol and drug policies are:
•
Probation for one year, a $50.00 fine, and
mandatory attendance at an educational
workshop for the first offense.
•
Probation for an additional year, a $100.00
fine, an additional workshop and/or
counseling for the second offense.
•
Disciplinary suspension for one semester for
the third offense. (These sanctions will
include parental notification if the student is
under the age of 21).
In accordance with the Family Educational Rights
and Privacy Act (FERPA), parents will be notified if there
is an existing imminent health or safety emergency.
Should this occur, a staff member will notify the parents
or legal guardian. FERPA also allows Old Dominion
University to provide the parent or legal guardian of a
student with information regarding any violation of any
Federal, State, or local law, and with information related
to the breach of policies governing the use or
possession of alcohol or illegal drugs, if the student is
under the age of 21 and has been found to have violated
the University’s Standards of Student Conduct. Students
who are found to be in violation will be required to call a
parent to appraise them of the situation in the presence
of a University administrator. Parents of students under
the age of 21 who have been found in violation of the
alcohol or drug policy will also receive a letter notifying
them of the violation.
Violations of the University’s Alcohol/Drug Policy
include but are not limited to the following examples
whether they occur on- or off-campus:
•
Carrying an open container of alcohol in public
•
Under age 21 possession and/or consumption of
alcohol
•
Intoxication
•
Hosting a party involving the illegal use of
alcohol
•
Possession and/or consumption of alcohol in
Whitehurst Hall, Rogers Main and East
Residence Halls or in any residence hall room or
Powhatan apartment where any or all of the
occupants and/or visitors are under the age of
21
•
Possession of marijuana, narcotics, elicit drugs,
or drug paraphernalia (except as expressly
permitted by law)
•
Drunken or disorderly behavior.
Policy Governing Student
Picture ID Cards
All students who register for one (1) or more credit
hours at Old Dominion University are eligible to receive a
free student picture ID card. Student ID cards are issued
at the University Card Center, located in Room 1110
Webb Center. There is a $10.00 replacement cost for
lost/stolen or damaged ID cards. Spouses and
dependents of students are not eligible to receive an ID
card.
The privileges associated with a student picture ID
card are dependent upon the registration classification of
the student, the number of registered credit hours,
and/or the payment of special fees (i.e., student
activities, Student Health Services, and meal plan fees).
1. Full-time undergraduate students are those
individuals registered for twelve (12) or more
undergraduate credit hours per semester. Fulltime graduate students are those individuals
registered for nine (9) or more graduate credit
hours per semester.
All full-time students receive full
privileges, which include the use of the
University Library, Student Health Services, the
Career Management Center, and recreational
facilities, as well as eligibility for tickets to
athletic
events
and
special
student
passes/tickets. Students have the option of
purchasing one of several different meal plans
offered through the University Card Center.
2. Part-time undergraduate students are those who
are registered for eleven (11) or less
undergraduate credit hours per semester. Parttime graduate students are those individuals
registered for eight (8) or less graduate credit
hours per semester. All part-time students who
are registered for at least one (1) on-campus
credit hour, per semester, receive access to the
University Library, the Career Management
Center and recreational facilities, as well as
eligibility for tickets to athletic events and special
student passes/tickets. Part-time students have
the option of paying the Student Health Services
and meal plan fees.
3. Off-campus students are those individuals,
graduate or undergraduate, who are registered
for one (1) or more credit hours, per semester,
at Old Dominion University, but are not attending
classes on campus. These students receive an
Old Dominion University ID card that represents
them as a TELETECHNET student. All offcampus students who are registered for at least
one (1) on-campus credit hour per semester,
receive access to the University Library, the
Career Management Center and recreational
facilities, as well as eligibility for tickets to
athletic
events
and
special
student
passes/tickets. Off-campus students have the
option of paying the Student Health Services’
fee.
4. Cross-registered or Consortium students are
officially registered at one University or college,
called their “home” institution or “institution of
record,” but take classes at other educational
institutions, called “host” institutions. Students
who are in the cross-registration or consortium
programs may be taking classes at one or more
of the following Hampton Roads institutions:
Christopher Newport University, Eastern Shore
Community College, Hampton University,
Norfolk State University, Paul D. Camp
Community College, Regent University, Thomas
Nelson Community College, Virginia Wesleyan
College, and all Tidewater Community Colleges.
Students who are registered at Old
Dominion University (the student’s home
institution) will receive an Old Dominion
University student picture ID card and the
privileges associated with the ID card.(These
privileges are dependent upon the student’s fullor part-time status).
5. Joint Degree Program students are those
individuals who are enrolled in one of the
following degree programs that are jointly
sponsored by Old Dominion University, Norfolk
State University, the College of William and
Mary, and/or Eastern Virginia Medical School.
These students receive student picture ID cards
from Old Dominion University (upon proper
verification from the host school) and an ID card
from the institution jointly sponsoring their
degree program. The Old Dominion University
privileges granted to joint degree program
students are dependent upon their full-time or
part-time status.
6. Continuing Education students are those
individuals who are registered for non-credit or
CEU (Continuing Education Unit) courses.
These students are eligible to receive an Old
Dominion University
student picture ID card and the
privileges associated with the ID card. (These
privileges are dependent upon the student’s fullor part-time status).
7. Individuals who are enrolled at the English
Language Center (ELC), but are not registered
for one (1) or more credit hours with Old
Dominion University, may receive an Old
Dominion University student picture ID card but
will have to pay $6. ELC students must pay
special fees in order to receive the privileges of
recreational facilities use and eligibility for tickets
to athletic events and special student
passes/tickets. By obtaining an Old Dominion
University student picture ID card and opting not
to pay these special fees, ELC students may still
receive free Library borrowing privileges.
8. Graduate students who are working on their
thesis for Old Dominion University, but are not
officially registered for classes, must register for
GRAD 999 (or equivalent department credit
courses) in order to receive an Old Dominion
University student picture ID card and
associated privileges. GRAD 999 is a one-credit
course.
9. Students enrolled in dedicated credit courses
(courses/classes for academic credit that are
contracted by Old Dominion University) receive
an Old Dominion University student picture ID
card with the same privileges that are given to
off-campus students. Individuals involved in
grant supported research or enrolled in special
interest programs at Old Dominion University
are not eligible to receive an Old Dominion
University student picture ID card, and they do
not have the option of paying special fees for
privileges. It is the responsibility of the individual
program/grant director/ sponsor to identify the
privileges he/she wishes to obtain for
program/grant participants and to request those
privileges from the Vice President for Student
Affairs/Dean of Students or his/her designee,
prior to the commencement of such a program.
Posting of Signs and
Advertisements
Posting
All materials must state clearly the name of the
organization and all of its affiliations on all the literature it
distributes. All written material distributed by student
organizations must list all affiliations and associations a
student organization has with any organization outside
the institution. Advertisements, regardless of the media
used, must clearly state the student organization’s
affiliations as presented in its original application for
recognition or as researched by the university.
No materials shall be posted on trees, windows,
walls, doors, or glass panels either inside or outside
University buildings. The only exceptions are (1)
materials relating to fire, health, or safety (such materials
must be approved for posting by the Director of Public
Safety) and (2) materials posted on
bulletin boards.
Bulletin Boards
Bulletin boards are provided for the posting of signs,
papers, posters, advertisements, etc., and are subject to
the following regulations:
1. Assigned Bulletin Boards
a. Bulletin boards are assigned by the Vice
President for Administration and Finance for the
exclusive use of academic departments.
b. Assigned bulletin boards are labeled and are the
responsibility of the department to which they
are assigned.
c.
No materials may be posted on assigned bulletin
boards without authorization of the department.
d. The department is responsible for removal of
unauthorized material and for keeping posted
materials updated.
2. General Bulletin Boards
a. General bulletin boards are posted in various
campus locations and are available for the use
and benefit of the campus community.
b. Material posted on general bulletin boards is
subject to approval by the Vice President for
Student Affairs or an authorized representative.
Areas designated for the posting of materials are
designed to provide a means to advertise campus
events, publicize services for students, and inform
students, faculty and staff of interesting off-campus
activities. All individuals and organizations posting
notices are expected to design and display their
materials in an inoffensive manner. Posted items must
be educational or informative in nature. Items advocating
an infraction of any law, ordinance, or official University
regulation may not be displayed and are subject to
removal by the Vice President for Student Affairs or an
authorized representative.
Procedures for Handling
Student Suicidal and/or
Emotionally Disruptive
Behavior
In the case of behavior or statements, which indicate
that a student may be suicidal or is emotionally
disruptive to the academic process, these procedures
will be followed:
1. The student will be asked to meet with the Vice
President for Student Affairs/Dean of Students and
the Director of Counseling and Advising Services (or
their designees), who will make an assessment. If
action or a decision is required prior to the
completion of an assessment, the Vice President for
Student Affairs/Dean of Students (or his/her
designee) will determine what action will be taken.
2. If an assessment determines that further action is
necessary, the student may:
a. Be instructed by the Vice President for Student
Affairs/Dean of Students (or his/her designee) to
voluntarily seek counseling and provide
documentation to the Office of Student Affairs.
b. Be charged with a violation of the Code of
Student Conduct.
c.
Be summarily dismissed from the University in
accordance with the University’s disciplinary
procedures.
3. If the student’s behavior is threatening or results in
serious injury to others, campus police will be called
immediately. In the case of an attempted suicide,
which requires immediate medical or professional
counseling, the following procedures will be
followed:
a. Call the Norfolk Emergency Number 911
b. Call campus police and notify them that an
emergency exists and that the emergency 911
number has been called. Campus police will
dispatch an officer to the scene and will notify
the Vice President for Student Affairs of the
incident.
Students previously dismissed from the University
due to emotionally disruptive behavior must follow the
following procedures in order to be readmitted to the
University:
1. The student must submit a letter to the Director
of Counseling and Advising Services from the
mental health professional, who has treated him/
her, indicating the student’s readiness to
participate successfully in the University
environment.
2. The student will then be evaluated by a
University mental health professional who will
submit a recommendation to the Director of
Counseling and Advising Services with regard to
the student’s re-entry into the University. A
positive recommendation may include provisions
to which the student must agree prior to being
granted readmission.
Recognized Student
Organizations
General Standards
1. Membership shall be limited to full- and parttime students of the University. Elected or
appointed officers of such organizations must
maintain a minimum semester and cumulative
grade point average of 2.00. An organization
may establish a more rigorous standard for its
officers if it desires. The Vice President for
Student Affairs may, in the presence of
extenuating circumstances, make exceptions
to the 2.00 minimum semester average.
Scholarship/stipend recipients funded from
monies allocated by the Vice President for
Student Services must be registered as at
least half-time matriculated students for the
presented
in
its
original application for
recognition or as researched by the university.
semester during which the scholarship/stipend
is received.
2. No recognized student organization may limit its
membership on the basis of race, color, creed,
or national origin. Membership requirements that
restrict membership on the basis of gender
must be in full compliance with current
University, State, and Federal laws and
regulations.
3. Organizations seeking recognition as nonhonorary Greek letter fraternities and sororities
must meet the following criteria:
a. Be approved by the Inter fraternity, Pan
Hellenic and National Pan Hellenic Councils,
and,
b. Be invited by the Vice President for Student
Affairs or his/her designee, to establish a
chapter on this campus.
Regulations for Continuance:
Undergraduate Students
Notification of Academic Status
The University makes every reasonable effort to
notify undergraduate students of their academic status.
A first class letter is mailed to each undergraduate
student placed on probation and suspension. Since
communication by mail may be delayed or misdirected, it
is the responsibility of every student to determine his or
her academic status; undergraduate students may check
their grade point averages through the Web at:
http://www.leoonline.odu.edu. Non-receipt of a letter
by a suspended student will not be considered grounds
for claiming eligibility to enroll for a subsequent
semester.
4. National,
special
interest,
fraternal
organizations (i.e. Alpha Phi Omega Service
Fraternity, Alpha Kappa Psi Business Fraternity,
or Phi Mu Alpha Music Fraternity) are
classified by their service or professional nature,
and may be recognized under the appropriate
designation. These groups are bound by
University
policies
which apply to all
recognized student groups.
Undergraduate Continuance Regulations
5. Student organizations must be officially
recognized in order to use University facilities
and to obtain funds from the University.
Special requirements must be met to receive
funding for groups classified as political or
religious.
1. PROBATION: All undergraduate students receive
one semester (fall, spring, summer) of probation in
the next enrolled semester after the cumulative
grade point average drops below 2.00. After the
one-semester probation, a student remains on
probation if one of the following conditions is met:
6.
7.
Recognized
student
organizations must
conform to University rules and regulations,
applicable federal and state statutes, and
applicable local ordinances. An organization’s
failure to conform to such rules, regulations,
statutes, or ordinances may result in the
imposition of sanctions upon the organization
and the withdrawal of recognized status.
Student organizations must inform the
university of all affiliations and associations with
any organizations outside the institution. All
material must state clearly the name of the
organization and all of its affiliations on all
literature it distributes. All written material
distributed by student organizations must list all
affiliations
and
associations
a
student
organization has with any organization
outside
the
institution. Advertisements,
regardless of the media used, must clearly
state the student organization’s affiliations as
At the end of each semester -- fall, spring, and
summer -- the director of academic continuance reviews
the records of all students who do not maintain a 2.00
grade point average (GPA). It is strongly recommended
that all students with a cumulative GPA below 2.00 be
limited to a semester enrollment of no more than four
courses.
•
a 2.50 grade point average for courses taken
each semester until attaining good standing
(2.00) OR;
•
a cumulative grade point average of 1.50 1.99 with 0 - 25 credit hours earned
(including transfer credit hours);
•
a cumulative grade point average of 1.70 1.99 with 26 - 57 credit hours earned
(including transfer credit hours);
•
a cumulative grade point average of 1.80 1.99 with 58 - 89 credit hours earned
(including transfer credit hours);
•
a cumulative grade point average of 1.90 1.99 with 90 or more credit hours earned
(including transfer credit hours).
2. NOTE: Earned hours do not include those in which
grades of “F” or “WF” are earned or courses in which
the student withdraws or audits. However, the
earned hours do include transfer credits.
3. SUSPENSION:
Following
a
one-semester
probationary period, an undergraduate student will
be suspended at the end of the spring or summer
semester if the 2.50 semester grade point average is
NOT earned AND the cumulative grade point
average falls into one of the following categories:
•
a 1.49 or lower cumulative grade point
average with 0 - 25 credit hours earned
(including transfer credit hours);
•
a 1.69 or lower cumulative grade point
average with 26 - 57 credit hours earned
(including transfer credit hours);
•
a 1.79 or lower cumulative grade point
average with 58 - 89 credit hours earned
(including transfer credit hours);
•
a 1.89 or lower cumulative grade point
average with 90 or more credit hours earned
(including transfer credit hours).
NOTE: Earned hours do not include those in which
grades of “F” or “WF” are earned or courses
in which the student withdraws or audits.
However, the earned hours do include
transfer credits.
4. A mandatory one-year separation is required for a
first suspension before a student can be considered
for readmission. If the student has pre-registered for
a subsequent semester, all registration will be
administratively dropped.
5. Undergraduate students can be placed on
suspension only at the end of the spring and
summer semesters. A student who earns a
suspension GPA at the end of the fall semester is
allowed to continue in the subsequent spring
semester.
6. The suspension notice appears on the student’s
transcript. Additionally, notice of whether an appeal
was filed and the outcome of the appeal will also
appear. In cases where the appeal is granted, the
student will need to re-register for courses that were
administratively dropped due to the suspension.
7. A student returning from a suspension will be
considered for readmission after completing the
appropriate separation and completing the
appropriate application obtained through the Office
of
Admissions
or
through
the
web
at
http://web.odu.edu/advising. The student must
include a formal letter explaining the circumstances
that put the student in academic difficulty and what
plans the student has made to ensure success. The
deadline to reapply for admission is two weeks prior
to the start of the semester or summer session.
Readmission requests received after the deadline
will not be guaranteed readmission consideration
until the subsequent semester or term. No
readmission application will be reviewed without the
letter. Each returning student must earn at least a
2.00 GPA for each semester until a total of 12 credit
hours are attempted after returning, or earn the
appropriate probation GPA. After completing 12
semester hours, each returning student must earn
the appropriate probation GPA. If these conditions
are not met, the returning student will be suspended
again. A mandatory minimum two-year separation is
required for second suspensions before a student
can be considered for readmission. The readmission
process from a second suspension requires the
formal letter with the application. This information is
sent to the student’s requested major department for
consideration. The major department will make the
final determination on the readmission request from
a second suspension. Students returning from a
suspension should acquaint themselves with the
options available under the Adjusted Resident Credit
(ARC) policy.
8. Students who choose not to appeal their
suspensions or whose appeals are denied are
eligible to return after one calendar year for a first
suspension and two calendar years after a second
suspension. Students who are suspended for a third
time are no longer eligible to attend Old Dominion
University or any of its satellite campuses. Students
who are suspended from the University in programs
with grade point average requirements higher than
2.0 should be aware that they may not be eligible to
return to that program upon reinstatement from a
first suspension. Students returning from a second
suspension must be accepted by their major
department before being readmitted to the
University.
Residence Hall Policies and
Procedures
Housing Agreement
The purpose of the Housing Agreement is to
establish a contractual agreement between the student
and Old Dominion University with regard to the terms
and conditions of occupancy in University housing. The
execution of the housing agreement represents
acceptance of the terms and conditions. It is your
responsibility to know these terms. You should also be
familiar with the contents of this handbook, as it is part of
the Housing Agreement, as well as part of the
Residence Hall Handbook.
Room Entry and Inspection
The University reserves the right to enter and
inspect any room to maintain discipline, property and the
health and safety of the students. This may also be done
on a monthly basis or when there is reason to believe
that the occupants of the room are in serious physical or
psychological distress or if an administrative search has
been approved. In addition, maintenance personnel are
authorized to enter rooms to perform routine
maintenance and repair services.
Quiet Hours
Creation of an environment conducive to study
requires that each resident show consideration of others
by keeping his or her noise level down. Especially
between the hours of 8 p.m. through 8 a.m., Sunday
through Thursday, and midnight through 8 a.m., Friday
and Saturday, residents are expected to maintain a
noise level, which cannot be heard outside of their room
or apartment. At all other times, Courtesy Hours are in
effect and the noise level should not disturb fellow
residents. In addition, playing musical instruments may
be prohibited if it disturbs other residents. Any student
who fails to observe quiet hours is subject to disciplinary
action.
Alcoholic Beverages
State law prohibits the purchase, use, or possession
of alcoholic beverages by individuals who are not at
least 21 years of age. Students may consume alcoholic
beverages in residence hall rooms only if they have
reached the legal drinking age. If all the occupants of a
room or apartment are under the legal drinking age of
21, no alcohol is permitted.
It is our goal to provide a residence hall
environment in which you can make friends, get good
grades, have clean facilities, feel safe and comfortable,
and have fun. Many of the problems that interfere with
this goal (i.e., loud noise, arguments, trash and
vandalism) are related to the use of alcohol. The
purpose of this section is to provide you with the facts
about the use of alcohol in the residence halls. We hope
that you will help us to make your living experiences in
the residence halls the best that it can be by reading,
understanding and complying with the alcohol policies
and procedures.
Alcohol Policy
Listed below are regulations on the use of alcohol
beverages in the residence halls. Keep in mind that the
residence hall alcohol policy is consistent with University
policies and Virginia state law, which prohibits the
purchase, use or possession of any alcoholic beverage
by individuals who are not at least 21 years of age.
1. The possession of alcohol will be strictly prohibited
(regardless of age) in Whitehurst, Rogers, and
Rogers East halls.
2. Alcohol consumption in Gresham, Monarch
House, and Powhatan in individual rooms or
apartments will be permitted only in rooms or
apartments where all of the residents have
reached the legal drinking age. No consumption of
alcohol may occur in these rooms/apartments if
underage guests are present.
3. Alcoholic beverages are not permitted in public
areas (such as study lounges, laundry rooms,
lobby areas, stairwells, hallways, picnic areas,
etc.)
4. Intoxicated students in or around the residence
halls are subject to disciplinary action.
5. Private parties with alcohol are only permitted in
the Monarch House and Powhatan. Residents
must receive approval from their Assistant Area
Coordinator at least 48 hours prior to the
scheduled event.
6. You are responsible and accountable for any
guests in your room or apartment. Therefore, if
your guest(s) violates the alcohol policy, you are
subject to disciplinary action.
7. Empty alcohol bottles or cans are prohibited in
rooms where there are students who are
underage, and constitute a violation of the alcohol
policy.
Smoking Policy
University policy restricts smoking to those places,
which ensure that the ill-effects of secondary smoke do
not endanger the health of the vast majority of the
campus community who choose not to smoke.
Essentially, smoking is limited to outdoor areas. Thus,
smoking is prohibited in all University facilities including
inside the residence halls.
Guest Policy
Social visitation is not restricted to certain hours
(except for the limited visitation floors); however,
students who entertain guests/visitors are expected to
maintain standards agreed upon by roommates /
apartment residents. A roommate’s right to privacy will
take priority over the privilege to entertain guests/
visitors.
To host an overnight guest, you must complete a
Guest Registration Request Form, available from your
RA or the front desk of your residence hall. Guest
registration requests must first be signed/approved by a
roommate(s) or apartment residents. This request
should be submitted to the front desk at least 48-hours
prior to your guest’s arrival. You will be notified if your
request has been approved. Submission of a request
does not guarantee approval. The guest will be issued a
pass and must carry it with them while in the building
and be able to produce it if requested by a staff member,
or security officer. All guests must be accompanied by
their host at all times.
All residents are limited to a total of six (6) overnight
stays by guests per month. Guests are never allowed to
stay more than three (3) consecutive nights. Failure to
comply with this policy may result in termination of the
host’s housing agreement.
A guest/visitor sign-in policy is in effect after
midnight until 7 a.m. in Monarch House, Rogers Main,
Rogers East, Gresham, and Whitehurst Halls. Although
sign in is not required in Powhatan, residents are
expected to comply with the guest/ visitor policy. Any
person who is not a current resident of the respective
hall must be signed in at the security guard station upon
arrival (their host must be present when they are signing
in) and they must be signed out upon leaving the
building, regardless of their departure time. Residents
are allowed to sign in a maximum of three (3) visitors per
evening and must accompany their guests/visitors at all
times within the building. Any visitor who is not signed
out of the building by 2:00 a.m. will count as an overnight
guest. No resident is allowed to sign in a visitor after
2:00 a.m. without a pre-approved guest registration form
on file with security.
The guest visitation policy applies to visitors of all
ages, including children. Residents are responsible and
accountable for the behavior of their guests/visitors. If a
student’s guest(s)/ visitor(s) violates either the Code of
Student Conduct or the Student Housing Policy
Handbook, the hosting resident may be found
responsible.
D. Damages to residence hall public areas — all
residents of the floor/wing/building will be held
accountable for an equal portion of the bill.
All bills will include the cost of both labor and
materials. Damage bills must be paid, within five days of
the billing date, to Housing Services. Failure to make
payment may result in the institution of regular University
collection procedures, which may include placing a hold
on the student’s records, termination of meals, and
possible eviction. Damages identified subsequent to a
student’s departure will be billed to the student.
Vandalism
There is no acceptable excuse for purposely
damaging University or personal property. Any student
who commits an act of vandalism will be charged for the
damage and will face strict disciplinary action, including
possible dismissal from the residence halls.
Roofs, Windows, and Ledges
Because of the obvious personal danger and the
potential damage to the property, being on roofs, ledges,
or climbing from windows is prohibited. Strict disciplinary
action will follow if this policy is violated.
Throwing or Dropping
Objects
Throwing or dropping objects from windows presents
a serious hazard to others and is strictly prohibited.
Throwing objects such as balls or frisbees in the building
is also not permitted. Any of these actions will result in
disciplinary action.
Damage Policy
Solicitations
Students are responsible for the condition of the
furnishings within and the condition of their
room/apartment. Unless a responsible party is identified
for the purpose of billing, the following procedures will be
used in rendering a bill for any damages that are not a
result of normal wear.
To protect the privacy of residents, solicitations,
sales, canvassing, fund raising, and contribution drives
are restricted. For more information, contact Housing
Services. If someone is seen soliciting on the residence
hall floors, please contact the front desk immediately.
A. Damage to students’ room — charges will be divided
equally among the occupants of the room.
B. Damage to suite bath facilities — the occupants of
the suite will each be billed an equal portion of the
bill.
C. Damage to a Powhatan Apartment — will be billed
equally among all occupants. Damage to a bedroom
will be divided among the occupants of that
bedroom.
Withdrawal
If a student elects to withdrawal from the residence
facility, a Withdrawal Form must be completed at the
front desk. Since the Housing Agreement encompasses
the entire academic year, cancellation charges will be
assessed consistent with the terms of the Housing
Agreement. Complete withdrawal procedures are
available at the front desk. Failure to complete the
withdrawal procedure may result in a $25 improper
check-out charge.
Prohibited Items
The following items are prohibited in the residence
hall and apartment:
A. Decals and stickers (with the exception of security ID
stickers) -- Because of the damage to painted walls,
windows, and other surfaces.
B. Pets (with the exception of tropical fish) – Because
they constitute a serious disturbance to health and
sanitary conditions.
C. Construction barriers, street signs, newspaper
machines, etc. -- Because these constitute stolen
property.
D. Electrical appliances with exposed heating elements
-- Because of serious fire hazards and sanitation
problems; this includes such items at hot plates,
ovens, toasters, grill, soldering irons, and space
heaters.
E. Darts, dart boards, and liquid-filled furniture –
Because of potential damage to the facilities.
F. Candles and incense -- Because the burning of
candles and incense constitutes a dangerous fire
hazard.
G. Firearms, fireworks, and dangerous weapons –
Because of the potential danger to other students.
Thisincludes, but is not limited to, pistols, rifles, BB
guns, paint pellet guns, handbillies, numchucks,
switchblades, explosives, and dangerous chemicals.
H. Lofts and platforms -- Because of fire hazards and
damage to the rooms.
I.
Major appliances (such as washers, dryers,
dishwashers, etc.) -- Because of electrical and
plumbing problems. Microwave ovens are permitted
in Powhatan Village and the Monarch House.
J.
Aerials, masts, and other short wave radio
transmitting equipment -- Because of FCC
interference regulations and safety precautions.
K. Live-cut Christmas trees -- Because they constitute
fire hazards.
L. Drug paraphernalia -- Because they are associated
with the use of illegal substances. This includes, but
is not limited to, bongs, hash pipes, blow-tubes, and
water pipes.
M. Halogen Lamps – Because they constitute fire
hazards.
Security Policy for Events on Campus
Guidelines for Use of University Facilities by Students and Student Organizations
The use of a university facility, property, or university owned perimeter of such property or facility shall be
consistent with the educational mission of the University and with the general nature of the facility. This policy
governs the use of university facilities for events sponsored by students and student organizations. Events are
assigned levels based on factors including but not limited to: type of event, location, and potential risk. The
Director of Student Activities and Leadership, or designated staff member, will determine the event level after
consultation with event sponsors. Once the category has been determined, the sponsor is responsible for proper
planning and adherence to these guidelines and other applicable University policy. Appeals to the decision of the
Director of Student Activities and Leadership to assign an event to a particular category can be made to the
Associate Vice President for Student Affairs whose decision will be final.
The Office of Student Activities and Leadership will pay for the first two officers for all events with the exception of
Type D events. For Type D events, the sponsoring organization is responsible for all security expenses. For all
other type events, the sponsoring organization is responsible for paying for any security in excess of two (2)
officers. If the event is held in a facility other than Webb Center, the organization will be responsible for payment
for all other expenses related to the event, e.g., clean-up, electrician, tables, chairs.
Type of Event
Type A
Type B
This type of event is free and open to all students and the general public. For all events
under 500 capacity, there is no police officer required. For events over 500 capacity, one
police officer is required to work the event. Possible locations for this type event are Webb
Center, athletic space, and the Ted Constant Convocation Center. Level A events include,
but are not limited to the following:
Cost
Capacity
Police
Capacity
Police
Speaker
$0.00
0 - 500
0
500+
1
Cultural Show
$0.00
0 - 500
0
500+
1
Movies
$0.00
0 - 500
0
500+
1
Comedy Shows $0.00
0 - 500
0
500+
1
This type of event requires payment of an admission charge and is open to all ODU students
and the general public. For all events under 500 capacity, one police officer is required. For
events with an anticipated attendance of more than 500 capacity, two police officers are
required. Type B events are planned as auditorium-style, seated events. Possible locations
for this type event are Webb Center, athletic space, and Ted Constant Convocation Center.
Level B events include, but are not limited to the following:
Cost
Capacity
Police
Capacity
Police
$
0 - 500
1
500+
2
Comedy Shows $
0 - 500
1
500+
2
Fashion Shows $
0 - 500
1
500+
2
Pageants
$
0 - 500
1
500+
2
Talent Shows
$
0 - 500
1
500+
2
Cultural Show
Type C
This type of event requires the payment of an admission charge and is open to only ODU
students. The maximum capacity for all Type C events is 800. One (1) officer per 100
attendees is required. Additional outside security may be required. These events are typically
general admission with no seating. Type C events are limited to two per semester per
student organization including those co-sponsored with other student organizations. Possible
locations for this event are Webb Center, athletic space, and Ted Constant Convocation
Center. Type C events include, but are not limited to the following:
Cost
Capacity
Police
Capacity
Police
Type D
Type E
Type F
Dance
$
0 - 700
7
800
8 officers, 12
outside security
DJ Battle
$
0 - 700
7
800
8 officers, 12
outside security
Concert
$
0 - 700
7
800
8 officers, 12
outside security
Step Show
$
0 - 700
7
800
8 officers, 12
outside security
This type of event requires the payment of an admission charge and is open to only ODU
students. Attendance is limited to the capacity of the event venue. Groups sponsoring Type
D events rent space on-campus and the group is responsible for all expenses related to the
event. University staff will not assist with event planning or production. One (1) police officer
per 100 attendees is required for capacity up to 500. The security formula listed in the
footnote will be used for all events over 500 capacity. These events are typically general
admission with no seating. Possible locations for this event are athletic space or Ted
Constant Convocation Center. Type D events include, but are not limited to the following:
Cost
Capacity
Police
Capacity
Police
Dance
$
0 - 500
5
500+
* See below
DJ Battle
$
0 - 500
5
500+
* See below
Concert
$
0 - 500
5
500+
* See below
Step Show
$
0 - 500
5
500+
* See below
This type of event requires the payment of an admission charge and is open to only ODU
students. University staff will assist with event planning. Attendance is limited to the capacity
of the event venue. All revenue will be deposited to a University account and all expenses
directly related to the event will be paid by the University from event revenue. Fifty per cent
of any profit generated by the event will be deposited in the student activities program
account. These events are typically general admission with no seating. Type E events are
limited to two per semester per student organization including those co-sponsored with other
student organizations. Possible locations for this event are Webb Center, athletic space, and
Ted Constant Convocation Center. Type E events include but are not limited to the following:
Cost
Capacity
Police
Capacity
Police
Dance
$
0 - 500
5
500+
* See below
DJ Battle
$
0 - 500
5
500+
* See below
Concert
$
0 - 500
5
500+
* See below
Step Show
$
0 - 500
5
500+
* See below
Type F events are only open to the sponsoring organizations members and guests. Type F
events may only have a 1-1 ratio of one ODU student organization member per 1 guest. For
all Type F events with an anticipated attendance of less than 500, one police officer is
required. For those events with a projected attendance of greater than 500, two police
officers are required.
*Security Formula: 600 capacity
700 capacity
800 capacity
1000+ capacity
6 officers, 8 outside security
7 officers, 10 outside security
8 officers, 12 outside security
10 officers, 20 outside security
Sexual Assault Policy
Old Dominion University Women’s Center
683-4109
Statement
The Old Dominion University Women’s Center
serves as an on-campus, crisis intervention/advocacy
resource to members of the campus community who
have been sexually assaulted. Services through the
Women’s Center include:
Sexual Assault is defined as rape; forcible sodomy;
sexual penetration with an inanimate object; fondling or
touching of an unwilling person’s intimate parts
(genitalia, groin, breast or buttocks, covered or
uncovered); or forcing an unwilling person to touch
another’s intimate parts. Included in the offense of any of
these acts are persons known to the victim, as well as
persons unknown to the victim. The offending acts can
be committed through the use of force, the threat of
force, by intimidation, or not forcibly or against the
person’s will if the victim is incapable of giving consent
due to the substantiated use of alcohol or drugs or for
other verified reasons. Sexual assault (as defined
above) of any University student, faculty, or staff
member, which occurs either on or off campus and is
perpetrated by another student, faculty, or staff member,
will be adjudicated by using the disciplinary process
appropriate to the alleged assailant. Disciplinary action
may be initiated in addition to, and separate from, any
criminal charges which may be pending for the same
alleged offense.
It is a violation of University policy for any member of
the University community to make an intentionally false
accusation of sexual assault.
Incidents of sexual assault can be reported to
University authorities by contacting the Vice President
for Student Affairs and Dean of Students, a residence
hall staff member, the Women’s Center, Counseling
Services, Student Health Services, or the Department of
Public Safety. Each of these areas has individuals who
are trained to handle reports of sexual assault.
If an individual chooses to report the sexual assault
to someone in any of these offices other than Public
Safety, the staff member will complete the Sexual
Assault Incident Report (SAIR) form, (anonymously at
the victim/survivor’s request) and submit it to the
S.A.F.E. program coordinator in the Women’s Center
within 24 hours.
Counseling,
crisis-intervention,
and
medical
assistance will be made available to the victim through
RESPONSE and through campus services such as the
Women’s Center, Counseling Services, and Student
Health Services. A victim may choose to contact any of
the above services for support and information whether
or not she/he chooses to report the assault to the
Department of Public Safety or the Police.
Resources for Victims/Survivors of Sexual Assault
The following offices have been designated to
provide immediate support to victims/survivors of sexual
assault:
confidential support
assistance in addressing what has happened as
needed, particularly in cases of date or
acquaintance rape
information regarding how to report an assault to
the appropriate authorities if the individual so
chooses(The individual’s right not to report the
assault will be supported as well.),
information regarding options and available
resources
referral to and advocacy in obtaining available
campus and community resources
RESPONSE Sexual Assault Support Services of the
YMCA -- 24-Hour Hotline
622-4300
Old Dominion University has made arrangements for
trained volunteers from RESPONSE Sexual Assault
Support Services of the YWCA to respond with
immediate and long-term support for any member of the
University community who is/has been the victim of a
sexual assault or an attempted sexual assault.
Response is a community volunteer organization that
provides confidential services including:
24-hour
telephone
assistance
victims/survivors, families, and friends
for
24-hour companion services to accompany
victims/ survivors to the hospital, police, and
court
Individual
counseling
victims/survivors
Educational services
personal safety issues
and
on
support
for
awareness
and
Victims/Survivors can talk with a RESPONSE
counselor regardless of whether or not they choose to
report the assault to the police. RESPONSE will work
with Old Dominion’s Student Health Services,
Counseling Services, and Women’s Center to make sure
that victims/survivors are provided with appropriate
follow-up care and support.
Sexual Harassment Policy and
Procedures
I. Policy
A. Policy Statement and Responsibilities
1. Sexual harassment in any situation is
reprehensible. It is the policy of Old Dominion
University to provide students and employees
with an environment for learning and working
which is free of sexual harassment whether by
members of the same sex or the opposite sex,
which is prohibited by Title IX of the Education
Amendments of 1972 and Title VII of the 1964
Civil Rights Act.
2. It is the responsibility of University
administrators and supervisors to assure that
effective measures are taken to implement the
procedures outlined in this policy.
3. It is a violation of this policy for any member of
the University community to seek gain,
advancement, or consideration in return for
sexual favors, or to make an intentionally false
accusation of sexual harassment.
4. The University’s EO/AA Director must be
advised of all complaints or reported incidents
of sexual harassment. The Office of EO/AA
will monitor repeated complaints or reports
within the same unit or against the same
individual, where appropriately identified, to
assure that such allegations are fairly and
properly handled.
5. Any person who has been accused of sexual
harassment, pursuant to the terms of this
policy, will be subject to appropriate sanctions,
which may include discharge, expulsion, or
debarment.
6. Any member of the University community who
is found in violation of this policy will be
subject to appropriate sanctions, which may
include discharge, expulsion, or debarment.
B. Policy Definitions
1. ”Work” for the purposes of this policy, means
employment-related activities carried out by
University
employees,
and
University
sponsored activities carried out by volunteers.
2. ”Member of the University community,” for the
purposes of this policy, means student or
employee, or an alumnus, alumna, or
volunteer involved in any University sponsored
activity.
C. Definition of Sexual Harassment
Sexual harassment is defined as un welcomed
and unsolicited conduct of a sexual nature, physical
or verbal, by a member of the University community
of the opposite sex, or the same sex in an official
University position when:
1. Another of the University community member’s
submission to such conduct is made explicitly or
implicitly a term or condition of the employee’s
work performance or the student’s academic
performance;
2. Another of the University community member’s
submission to or rejection of such conduct is
used as a basis for an employment decision or
an academic evaluation; or
3. Such conduct is known or should have been
known to interfere with such person’s work or
academic performance, by creating an
intimidating, hostile, or offensive working or
educational environment.
4. A variety of sexual conduct directed at another
University community member may be
considered sexual harassment, including, but
not limited to:
a. offensive sexual innuendoes, advances,
propositions, threats, jokes, or suggestive
comments;
b. graphics or degrading comments of a sexual
nature about a person’s appearance;
c.
whistling in a suggestive manner;
d. obscene gestures;
e. uninvited physical contact or touching such
as pinching or intentional brushing against
the body; or
f.
solicitation of sexual favor through implicit or
explicit promises of rewards or threats of
punishment.
D. Power Deferential,
Harassment
Consent,
and
Sexual
Consenting romantic and sexual relationships
between faculty and student, or between supervisor and
employee, while not expressly forbidden, are generally
deemed very unwise. A faculty member who enters into
a sexual relationship with a student (or a supervisor with
an employee) where a professional power differential
exists, must realize that, if a charge of sexual
harassment is subsequently lodged, it will be
exceedingly difficult to prove a defense on grounds of
mutual consent.
If conduct of a sexual nature has occurred or is
occurring in an apparently consensual romantic or
sexual relationship, and, if a complaint of sexual
harassment regarding such conduct is filed by the
student against the faculty member, the teaching/lab
assistant, or by the employee against the University
official, then sexual harassment shall be reputably
presumed in such cases, when:
1. The relationship between a faculty member or
teaching/lab assistant and a student and:
a. The faculty member or teaching/lab assistant is
in a position to determine the student’s grade or
otherwise effect the student’s academic
performance or advancement; and
b. The relationship began after the faculty member
or teaching assistant was in such a position, or
2. The relationship is between an employee and a
University official who is in a position to supervise
the employee or otherwise influence the conditions
of the employee’s work, and the relationship began
after the supervisor was in such a position.
Sexual harassment is presumed under such
circumstances because the power differential existing
between the faculty member and student or the
supervisor and employee may restrict the student or
employee’s freedom to choose to enter into the
relationship. In order to rebut the presumption of sexual
harassment, the faculty member, teaching assistant, or
other University employee or official who is charged
with sexual harassment as a result of conduct occurring
in a consensual relationship as described above must be
prepared to prove, by a preponderance of the evidence,
that the individual claiming sexual harassment entered
into the relationship freely and voluntarily.
II. Committee on Sexual Harassment
The President will appoint a Committee on Sexual
Harassment consisting of individuals with professional
training and/or experience such as would qualify them to
assist victims of sexual harassment and those accused
of violating this policy. The Chair of the committee shall
be
the
University’s
Director
of
Equal
Opportunity/Affirmative Action (“the EO/AA Director”).
The other members shall be as follows: two faculty
members and a staff member at large, a staff member
from Counseling Services, a staff member from Student
Health Services, and a staff member from the Women’s
Center. Names of the members of the committee shall
be publicized by the University.
III. Procedures for Enforcement of the
Sexual Harassment Policy
Sexual harassment complaints can
according to the procedures outlined below.
be
made
Members of the Sexual Harassment Committee shall
assist members of the University community who are the
object of sexual harassment, or who are accused of
violating this policy. Committee members may also
assist the EO/AA Director in the informal mediation
process by their direct involvement.
All student complaints of sexual harassment must be
filed within two years from the date the alleged
harassment occurred.
A. Step One
1. Any individual in the University community who
believes she or he has experienced sexual
harassment, as defined in this policy, should
contact the EO/AA Director or a member of the
University Committee on Sexual Harassment.
Complainant
Procedure
Student
University’s
Discrimination
Complaint
procedure
Student Conduct
Committee
Faculty
University’s
Discrimination
Complaint
procedure
Faculty Grievance
Committee
Classified
Employee
University’s
Discrimination
Complaint
procedure
State Employee’s
Discrimination
Complaint
procedure
Wage Employee
University’s
Discrimination
Complaint
procedure
State Employee’s
Discrimination
Complaint
procedure
Administrator,
Alumnus,
or Volunteer
University’s
Discrimination
Complaint
procedure
Contact
EO/AA
Hearing Officer
EO/AA
Chair
of
Committee
the
EO/AA
Human Resources
EO/AA
Human Resources
EO/AA
2. The complainant may elect an informal process
to mediate the complaint. This process provides
an opportunity for the complainant and the
accused to resolve the problem in an informal
manner, without the necessity of disciplinary
action or of the more formal procedures for
processing a complaint.
10. If an investigation of a complaint exceeds thirty
(30) days from the date of receipt by the
supervisor/ administrator, the EO/AA Director
shall notify the parties in writing of the
progressive status of the investigation and the
proposed extension of time needed for
completion of the investigation.
3. The complainant may elect to file a formal
complaint. The complainant shall explain, in
writing, the nature of the harassment and
indicate what remedy she or he seeks. The
EO/AA Director shall forward a copy of the
complaint to the accused member of the
University community and the appropriate
supervisor/administrator, along with a copy of
this policy, and advise him or her that an
investigation of charges will be conducted.
11. Other related issues not specifically identified in
the complaint may be brought to the attention of
the appropriate administrator by the EO/AA
Director.
4. The supervisor/administrator, working with the
EO/ AA Office, shall conduct a prompt
investigation of the complaint. During the
investigation, the individual accused of sexual
harassment must be provided with an
opportunity to respond, either orally or in writing,
to the complaint.
5. In determining whether the alleged conduct
constitutes
sexual
harassment,
the
supervisor/administrator will look at the record
as a whole and at the totality of the
circumstances, such as the nature of the sexual
conduct and the context in which the conduct
occurred.
6. Upon the completion of the investigation of the
complaint, the supervisor/administrator shall
submit findings to the EO/AA Director. In
conjunction with the EO/AA Office, the
supervisor/administrator shall seek to secure a
written agreement that satisfies all parties to the
complaint. If such an agreement is reached, a
copy of the agreement shall be provided to each
of the parties involved and the EO/AA Director.
7. A resolution by agreement of the parties may
include the imposition of a sanction upon the
accused individual, which the accused individual
agrees to accept as a sanction. 8. If the
proposed resolution is not accepted by the
accused individual, the supervisor/administrator
may impose a sanction.
8. The EO/AA Director may modify a sanction or
the terms of an agreement. The Director’s
approval is required on any final agreement.
9. The accuser’s right for redress under this policy
shall terminate upon the imposition of a
sanction.
B. Step Two
1. Upon conclusion of the administrative review, if
the complaint is unresolved and the complainant
desires to proceed with the charge, the record of
the complaint shall be provided to the Chair of
the appropriate administrative tribunal.
2. Members of the Committee on Sexual
Harassment may advise the complainant and
the accused by clarifying and explaining
procedures, and promoting an equitable
resolution for all parties.
3. The imposition of sanctions shall occur in
accordance
with
applicable
University,
disciplinary, and sanction procedures.
C. University Complaint Resolution Procedures
1. A complaint of sexual harassment may be
pursued in accordance with the appropriate
University complaint resolution procedure:
2. The complainant shall not be entitled to more
than one of the procedures for complaint
resolution outlined in Section III.C.1.
3. The sanctions that may be imposed by the
appropriate tribunal shall include, but not be
limited to:
a. For faculty, administrators, and staff –
censure/ reprimand, demotion, suspension
without pay, or discharge.
b. For students — probation, suspension, or
expulsion.
c.
For other members of the University
community — reprimand, temporary or
permanent debarment from University
functions, activities, and memberships.
IV. Sexual Harassment Committee
For information regarding the current committee
members,please contact the EO/AA office at 683-3141.
Smoking Policy
Statement
The intent of this policy is to create, as nearly a
smoke-free public environment as is possible. To this
end, the following general policies are established:
1. Smoking it prohibited in all University facilities.
2. Smoking is prohibited within 20 feet of the
entrance to any university facility.
3. Preferential consideration will be given to
nonsmokers whenever it is determined they are
being exposed involuntarily to smoke, whether
directly or indirectly.
To enhance the implementation of these general
policies, the following guidelines are established:
A. Smoking is prohibited in all indoor and
enclosed courtyard locations.
B. Smoking is prohibited in all outdoor
athletic facilities that are defined by a
fence or wall and within 20 feet of fence
or wall entrances.
C. Smoking is prohibited in all university
provided vehicles.
D. Further, smoking is prohibited in any
area in which a fire or safety hazard
exists.
Implementation of the policy is the responsibility of
administrative officers or their designees who have
jurisdiction over the relevant facilities or areas.
Implementation will include the following:
A. Informing all people within the jurisdiction of the
policy on smoking and non-smoking;
B. Where appropriate, approving and designating
smoking and non-smoking areas within their
jurisdiction; and
C. Assuring that smoking and non-smoking areas
are appropriately marked.
Enforcement of the smoking policy depends on
respect for the rights of and cooperation among all
members of the university community. Complaints based
on this policy and disputes arising from its
implementation should be referred to the immediate
supervisor of the relevant unit for resolution. Failing
resolution at that level, the supervisor should refer the
matter to the appropriate department or unit head, with
final appeal to the Vice President for Administration and
Finance.
This policy does not supersede more restrictive
policies which may be derived from and in compliance
with federal, state, or local laws, ordinances, and
regulations.
Solicitation and Advertising on
Campus
Statement
1. It is the policy of Old Dominion University to
restrict solicitation by employees, vendors, sales
representatives, and others to minimize
interference with the University’s operation and
to protect the privacy of its faculty, staff,
students, and visitors.
2. Solicitation shall be defined as: (1) selling or
promoting of products, goods, or services; (2)
use of staff and faculty listings for the purpose of
solicitation; (3) seeking contributions or pledges
and distribution of printed materials; and (4)
conducting membership drives for organizations
other than those currently existing.
3. Other appropriate University solicitation policies
exist; however, this policy will serve to
summarize information that affects the entire
University community. For guidelines affecting
student solicitation issues, the Vice President for
Student Affairs maintains policies regarding the
Webb Center, residence halls, and nonacademic use of space.
Procedure
1. Sales representatives or vendors dealing in
University supplies, equipment, or services may
conduct business in accordance with University
regulations.
2. Fund raising or sales activities (such as the
University’s Annual Fund, the State Employee’s
Combined Charitable Campaign, blood drives,
or the U.S. Savings Bonds Campaign)
sponsored by the University are considered
authorized activities when approved by the
President and, therefore, are not precluded by
this policy.
3. The University does not provide space for
companies to solicit nor does it allow information
to be placed on University bulletin boards
without prior approval or invitation from
appropriate
administrative
officials.
The
distribution of flyers placed on vehicle
windshields is also prohibited. One example of
an
approved
event
is
periodic
benefits/retirement fairs designed to inform
faculty and staff of available benefits programs.
4. The University does not allow non-University
business meetings with product representatives
on University property during an employee’s
normal working hours.
5. In accordance with the Privacy Protection Act of
1976, the University does not provide employee
information (i.e., names, addresses, telephone
numbers) to companies for solicitation purposes.
In addition, it is the policy of the University not to
release lists or tapes of names, addresses, and
telephone numbers to companies for solicitation
purposes.
6. Persons observed soliciting on University
property should be reported to department
heads or managers who will then be responsible
for determining whether such persons are
authorized under (1), (2), or (3) above. If not
authorized, the administrator shall inform such
persons of this policy and advise them that
failure to cease may result in appropriate action
against the offender. If the offender is an
employee, such action may include discipline in
accordance with appropriate University policies.
Stalking Policy
Statement
Stalking is defined as repeatedly contacting,
following, or remaining in the physical presence of
another person when the contacting person knows or
should know that:
1. The contact is unwanted, or
2. The contact causes the other person reasonable
expectation of imminent physical harm, or
3. The contact causes substantial impairment of
the other person’s ability to perform the activities
of daily life.
Contacting includes but is not limited to: telephoning,
transmitting letters or notes, or contacting through the
use of electronic media.
Students or employees charged with a violation of
the stalking policy can be disciplined under the
appropriate standards of conduct.
Standards of Satisfactory
Academic Progress to Maintain
Financial Aid Eligibility
Old Dominion University Requirements
Fulfillment of Federal Satisfactory Academic
Progress is reviewed and evaluated by the Financial Aid
Office in compliance with federal regulations. In order to
qualify for assistance through the Office of Student
Financial Aid, students must be accepted by the
university as degree-seeking students. Students must be
enrolled at least half-time (50%) to qualify for most
financial aid programs. Undergraduate students must be
enrolled for a minimum of twelve (12) credit hours per
semester (Fall, Spring, or Summer) to be considered fulltime and a minimum of nine (9) credit hours per
semester to be considered enrolled three-quarters-time.
Half-time enrollment is six (6) credit hours per semester,
including the summer semester, for all undergraduate
students. Graduate students must be enrolled for a
minimum of nine (9) hours during either the Fall or
Spring semesters or six (6) hours during the summer
semester to be considered full-time. Half-time enrollment
for graduate students is four (4) hours during the Fall
and Spring semesters or three (3) during the summer
semester. Eligibility and award amounts are based on
the number of semester hours in which the student is
enrolled. For purposes of aid eligibility determinations,
audited coursework does not count toward the enrolled
(or completed) hours calculation.
The following quantitative, time factor and qualitative
requirements apply to all of the financial aid programs
administered by Old Dominion University with the
exception of programs which are governed by state
(Commonwealth
of
Virginia)
requirements
for
satisfactory academic progress.
I. Quantitative Requirements
A. To determine the full, three-quarter, and half-time
eligibility status of the student, the University will use
the number of semester hours for which the student
is enrolled on the last day of the drop/add period of
each semester.
B. Measurable Degree Progress
1. Undergraduate Students
The student must consistently demonstrate a
completion ratio of 75% of courses attempted. For
example, a student who has enrolled in (attempted)
sixty (60) semester credit hours must have
successfully completed (earned) forty-five (45)
semester credit hours to maintain financial aid
eligibility.
2. Graduate Students
The student must consistently demonstrate a
completion ratio of 80% of all courses attempted.
II. Allowable Time
All students must meet the University’s standards for
Regulations for Continuance found in the “Academic
Information” section of the University Catalog. The
maximum allowable time to be eligible for most financial
aid programs for a full-time undergraduate student is five
years or 10 semesters. The maximum allowable time to
be eligible for financial aid for a full-time master’s degree
student is three years and for a full-time doctoral degree
student four years. Additional restrictions on maximum
allowable time to maintain eligibility for state grants
funded by the Commonwealth of Virginia and
administered through the State Council for Higher
Education apply. Students who have earned fifteen (15)
or more credit hours beyond the number of hours
required for graduation are not eligible.
3. P passing with credit
B. The following shall not be considered as credits
completed:
1. F grades
2. O audit, no credit
3. W withdrawal
4. I incomplete
5. U or WF unofficial withdrawal
III. Qualitative
The Financial Aid Office will conduct a review at the end
of each academic year to determine the students
successful progression toward obtaining a degree by
comparing cumulative grade point average to hours
earned. Qualitative satisfactory academic progress for
undergraduate students is evaluated in accordance with
the following table:
Undergraduate
Earned
1-25
Hours Minimum
GPA
1.50
26-57
1.70
58-89
1.80*
90-up
2.00
* Additional restrictions regarding state grants
apply. A student who had earned sixty (60) hours must
have a minimum 2.00 GPA to qualify for a
Commonwealth Award.
Qualitative satisfactory academic progress for
graduate students is evaluated in accordance with the
following:
Graduate
Earned
1-up
Hours Minimum
GPA
3.00
IV. Review Policies
Following the spring semester each year, the financial
aid recipient’s academic status will be reviewed. If the
student has not maintained satisfactory academic
progress, his or her award will not be processed or will
be canceled.
A. The following shall be considered as credits
completed:
1. A through D- grades, undergraduate
2. A through C- grades, graduate
6. Q grades
C. Students who do not complete any credits, who
receive a 0.00 GPA, or who do not successfully
meet the satisfactory academic progress standards
stated above will be placed on financial aid
suspension.
D. Students who enroll and subsequently withdraw
after the official tuition deadline and receipt of aid for
two semesters are ineligible for further financial aid.
This policy is not subject to appeal.
E. Students who drop all courses prior to the official
tuition deadline are required to return all financial aid
received, including loan proceeds and including
excess aid (“balance of aid”). Aid will be cancelled
and the student will be billed.
V. Appeal of Financial Aid Suspension
A. Once a student has been placed on financial aid
suspension, he or she may appeal this decision
by submitting, in writing, a Satisfactory
Academic Progress Appeal Form. The
completed form should be accompanied by the
required supporting documents from the
student’s advisor. Completed forms should be
submitted to the student’s financial aid
counselor. The appeal must document (a)
reasons the student did not achieve minimum
degree progress requirements and (b) the
student’s action plan to prevent recurrence of
the academic progress deficiency.
NOTE: The state (Commonwealth of Virginia, State
Council of Higher Education in Virginia)
satisfactory academic progress requirements
are not subject to appeal.
B. The Office of Student Financial Aid will review
the appeal and the student will be advised, in
writing, of the decision. The decision will be
based on factors that are beyond the control of
the student such as documented medical
factors.
C. A student wishing reconsideration of a denied
appeal may request reconsideration, in writing,
with appropriate documentation attached, to the
Counseling Services Manager, whose decision
is final.
D. Upon academic suspension, financial aid
suspension is automatic. Academic suspension
may be appealed through the Coordinator of
Academic Continuance to College Appeals
Committees, if an undergraduate student, or the
Graduate Appeals Committee, if a graduate
student.
E. Successful appeals of academic standing (D) do
not automatically result in reinstatement of aid
eligibility. The appeal for financial aid
reinstatement must be submitted, in writing, to
the
student’s
financial
aid
counselor.
Consideration for reinstatement of financial aid
will consist of a strict review of degree progress
and the student’s plan for program completion
without recurrence of the deficiency. An
undergraduate must have completed a
minimum of (6) credit hours (within one term)
with at least a 2.0 GPA after the date of
academic suspension, to be considered for
financial aid reinstatement. The student will be
notified in writing of the counselor’s decision.
VI. Conditions for Reinstatement
Students on financial aid suspension may be eligible for
reinstatement after completion of the required number of
units or GPA as stated above. Any student who has
been denied financial aid at another postsecondary
institution due to academic progress insufficiency may
be denied aid at Old Dominion University until that
student has satisfactorily completed 6 credit hours
(within one term) on his or her own.Graduate Hours
Earned Minimum GPA 1 - up 3.00 No undergraduate
student who has earned 90 or more credit hours with
a cumulative GPA less than 2.00 is eligible for
financial assistance under any circumstances. This
institutional policy is not subject to appeal.
State Residency Requirements
To be considered a Virginia resident for tuition
purposes, for any given semester, it is necessary that
the applicant be domiciled in the Commonwealth of
Virginia for at least one year immediately preceding the
beginning of that term. Domicile is a technical, legal
concept. It means the present, fixed home of an
individual to which he returns following temporary
absences and at which he plans to stay indefinitely.
Domicile is generally evidenced by such things as
payment of income, real estate, personal property taxes,
voter and automobile registration, and driver’s license.
Residence in Virginia for the purpose of securing an
education does not qualify a person for classification as
a Virginia resident for tuition purposes.
A student who meets the criteria for resident tuition
during his/her course of study at this University is not
automatically classified as such. He/she must request
such classification, using the application for in-state
tuition form available from the Office of the University
Registrar
or
on
the
Registrar’s
web
site
(www.odu.edu/registrar). By law, application for in-state
tuition must be submitted before the start of classes for
term in which a change is sought.
Copies of the Virginia statute and guidelines issued
by the State Council of Higher Education in Virginia are
on reserve in the University Library or on the world wide
web at
www.schev.edu/html/financialaid/domicile/domir
egs.html. (Due to the length of this publication, it has not
been reproduced within this Handbook). Additional
information may be obtained by contacting the Office of
the University Registrar.
Student Disciplinary Policies
and Procedures
I. Preamble
Students are expected and required to assume the
responsibility for their own behavior and to abide by the
laws of the Commonwealth of Virginia and the rules and
regulations of Old Dominion University. A student who
violates the following general standards of conduct may
be subject to administrative actions (as defined in
Section III-G), or to one or more disciplinary sanctions
(as defined in section VI), whether or not civil authorities
choose to prosecute.
II. Authority
Old Dominion University is governed by its Board of
Visitors and supported by the Commonwealth of Virginia.
The Board is specifically authorized to regulate student
conduct by state statute.
III. Definitions
As used in this document, the following terms shall
have the meanings ascribed to them as follows:
A. Vice President for Student Affairs:
The University official who has primary
responsibility for the administration of all student
discipline. He/she exercises final decision-making
authority for cases, which have been heard by the
Student Conduct Committee. The vice president
may delegate all or part of this responsibility to such
other persons as he/she deems appropriate;
B. Code of Student Conduct:
The statement of rules and regulations
governing student conduct as established by the
Board of Visitors and contained in Section IV herein;
Those proceedings initiated by a notice of
charges and governed by the provisions of Section
VIII. The term Disciplinary Proceedings does not
include Administrative Action.
J. Honor Council:
C. Chair:
The head of the Student Conduct Committee
and presiding officer at Student Conduct Committee
hearings; A Vice Chair shall assume the duties of
Chair, when the Chair is unavailable.
A student organization, which educates
members of the academic community about the
University's standards of academic integrity. The
Council also monitors student adherence to these
standards, and provides panel members to serve on
the Student Conduct Committee.
D. Student:
A person who (1) has been admitted to or has
enrolled or intends to enroll at the University, and (2)
has not completed a program of study for which
she/he was enrolled. Student status continues
whether or not the University's academic programs
are in session.
E. The Student Conduct Committee:
A faculty/student judicial body authorized to
hear and adjudicate alleged violations of the Code of
Student Conduct.
F. Plagiarism:
A student will have committed plagiarism if he or
she reproduces someone else's work without
acknowledging its source; or if a source is cited
which the student has not cited or used. Examples
of plagiarism include: submitting a research paper
obtained from a commercial research service, the
Internet, or from another student as if it were original
work; making simple changes to borrowed materials
while leaving the organization, content, or
phraseology intact; or copying material from a
source, supplying proper documentation, but leaving
out quotation marks. Plagiarism also occurs in a
group project if one or more of the members of the
group does none of the group's work and
participates in none of the group's activities, but
attempts to take credit for the work of the group.
F. Administrative Action:
The issuance of an oral or written warning,
admonition, reprimand, and/or use of counseling
procedures.
H. University Hearing Officer:
The University official or officials assigned by the
Vice President for Student Affairs to conduct
disciplinary proceedings and administrative action.
I. Disciplinary Proceedings:
IV. Honor Code
“We, the students of Old Dominion University,
aspire to be honest and forthright in our academic
endeavors. Therefore, we will practice honesty and
integrity and be guided by the tenets of the Monarch
Creed.
We will meet the challenge to be beyond
reproach in our actions and our words. We will conduct
ourselves in a manner that commands the dignity and
respect that we also give to others.”
V. Code of Student Conduct
University students shall conduct themselves in a
manner compatible with the University's educational
mission and shall be disciplined only for misconduct
adversely affecting that mission. Any student who
conspires to commit, or who participates in an action that
results in a violation of the Code of Student Conduct,
shall be bound by the acts of every person participating
in such an action and shall be disciplined accordingly.
Specifically, students are subject to disciplinary action
for the following:
A. Academic dishonesty, including but not limited to
plagiarism and all forms of academic cheating,
and failure to report known violations of the
honor pledge;
B. Forgery, alteration, or misuse of University or
other
official
documents,
records,
or
identification;
C. Knowingly furnishing false information to the
University;
D. Obstruction
operations;
or
disruption
of
University
E. Obstruction or disruption
authorized activities;
of
University-
F. Physical or violent verbal abuse of any person
on property owned or controlled by the
University, or at functions sponsored or
supervised by the University;
G. Conduct that threatens or endangers the health
or safety of any person, including oneself, on
property owned or controlled by the University or
at functions sponsored or supervised by the
University;
H. Theft of or damage to University property;
I.
Theft of or intentional damage to private
property on premises owned or controlled by the
University;
J.
Unauthorized entry of University facilities or
property;
K. Unauthorized access, use or misuse of
University property including, but not limited to:
attempting to leave the library with library
materials which have not been properly
borrowed; unauthorized use or misuse of
computer equipment, computer accounts,
computer software and hardware; or misuse of
University telephones;
L. Violation of University regulations or campus
policies approved by either the Board of Visitors
or the president and described in official
University publications;
M. Use or possession of alcohol, marijuana,
narcotics,
illicit
drugs,
or
drug
paraphernalia(except as expressly permitted by
law or University regulations) on property owned
or controlled by the University;
N. The sale or distribution of marijuana, narcotics,
or dangerous drugs (except as expressly
permitted by law) on property owned or
controlled by the University or at functions
sponsored or supervised by the University;
O. Violation of University Residence Hall policies;
P. Lewd, indecent, or obscene displays or conduct
on property owned or controlled by the
University or at functions sponsored or
supervised by the University or Universityrelated organizations;
Q. Drunken or disorderly behavior on property
owned or controlled by the University or at
functions sponsored or supervised by the
University or University-related organizations;
R. Intimidating behavior directed toward any
student, faculty member, staff member, or
administrator;
S. Failure to comply with the directions of a
University official acting in the performance of
his or her duties;
T. Violation of the University's firearms policy;
U. Circulating a report or warning that property
under University control or supervision may be
subject to a bombing, fire, crime, emergency, or
other catastrophe, knowing that the report or
warning is false;
V. Tampering with safety equipment or the
inappropriate use or possession of safety
equipment on property owned or controlled by
the University;
W. Giving false testimony or evidence at any official
University hearing or to any university official;
X. Conduct deemed unlawful by the criminal
statutes of the Commonwealth of Virginia or the
United States of America and conduct that
endangers or threatens the security of the
University community;
Y. Violations of the conditions of a sanction
imposed
through
University
disciplinary
procedures;
Z. Violation of the University's sexual assault
policy;
AA. The unreasonable use of complimentary
materials and/or supplies provided for the
benefit or consumption of the University
community;
BB. Retaliation.
VI. Violations of Residence Hall Rules and
Regulations
It is recognized that living in groups requires a
certain amount of tolerance and conformity by all
concerned. Rules controlling conduct within housing
owned or controlled by the University are promulgated
by the Office of Residence Life to enhance the freedom
and comfort of everyone living in the residence halls.
These rules, along with procedures for their enforcement
and applicable sanctions, are published in the
Residence Hall Handbook available from the Office of
Residence Life.
The Old Dominion University Code of Student
Conduct and disciplinary procedures apply to all
students, including those who live in the residence halls.
Alleged violations of the Code by residence hall students
will be forwarded to the Vice President for Student
Affairs or his/her designee.
VII. Sanctions
A student who violates the Code of Student Conduct
may be subject to the following sanctions. Sanctions of
suspension, dismissal and any sanction resulting from
an act of academic dishonesty will be recorded on the
student’s official University transcript. Other sanctions
will be recorded in the student's discipline file, which will
be retained by the Judicial Affairs Office for a period of
five years. With the exception of cases of academic
dishonesty, records of disciplinary probation will be
retained for one year after the conclusion of the
probationary period.
A. Restitution
Restitution may include payment for damage to
University property or facilities, payment for damage
to the property or person of a member of the University community, and repayment of misappropriated
or misused University funds.
B. Disciplinary Probation
Disciplinary probation is a period of fixed
duration during which the fitness of a student to
continue at the University is evaluated. Disciplinary
probation serves as a warning to the student that
future violations of the Code of Student Conduct
may result in more serious sanctions including
suspension or dismissal. Disciplinary probation may
include mandatory conditions such as the following
by way of illustration:
•
Exclusion from privileged or extracurricular activities at the University;
•
Suspension of residence privileges in property
owned or controlled by the University;
•
•
Mandatory participation in classes, and/or other
lawful activities deemed appropriate, as a
means of rehabilitating the student found in
violation of the Code of Student Conduct.
A fine of an amount specified by the Hearing
Officer or Student Conduct Committee and
approved by the Vice President for Student
Affairs.
representative when the continued presence of the
student at the University constitutes a danger to the
health, safety, or welfare of the University
community. At the time a student is summarily
dismissed, the student shall be informed of his or
her right to a hearing in accordance with the
procedures contained in the Student Disciplinary
Policies and Procedures. Such hearing shall be
held without undue delay and the student shall
remain dismissed until the hearing determines the
student's status.
F. Minimum Sanctions for Alcohol Violations
First Offense: Probation for one Year, $50.00
fine, mandatory workshop,
parental
notification for underage offenses.
Second Offense: Probation for an additional
year, $100.00 fine, additional workshop and or
counseling, parental notification.
Third Offense: Suspension for one semester,
parental notification.
G. Minimum Sanctions for Illegal Drug Violations
First Offense: Dismissal from University Housing
and disciplinary probation for one year; $50.00
fine, mandatory workshop and parental
notification.
Second Offense: Disciplinary suspension
Persons found to be involved in the sale of
illegal drugs will be subject to permanent
dismissal from the University.
VIII. Disciplinary Procedures
A. Administrative Action Proceedings
Disciplinary suspension is the temporary separation
of a student from the University.
Administrative action proceedings are informal
investigations conducted by a University Hearing
Officer for alleged violations of University regulations
by a student or a student organization. The hearing
officer may take administrative action without
instituting disciplinary proceedings, and such action
shall be final and not subject to further hearing or
appeal. A disciplinary penalty may not be imposed
without first instituting disciplinary proceedings
pursuant to the Institution of Disciplinary
Proceedings.
D. Disciplinary Dismissal
B. Academic Dishonesty Procedures
In cases where misconduct is the result of abuse
of alcohol or other drugs, mandatory alcohol or drug
education may be a required condition of the
probation.
C. Disciplinary Suspension
Disciplinary dismissal is the permanent separation of
a student from the University.
E. Summary Disciplinary Dismissal
Summary disciplinary dismissal is the immediate
separation of a student from the University and is
authorized by the Vice President or a designated
1. Faculty members should clearly identify course
specific standards which interpret University,
college, and departmental policies related to
academic integrity. These explanations should
appear in the course syllabus and in all other
explanations of course requirements. Faculty
should require the inclusion of the honor pledge
on all academic work submitted for grading.
2. Faculty members who discover evidence of
academic dishonesty may arrange to meet with
the student(s) suspected of the alleged infraction
or forward the case to the Vice President for
Student Affairs. At any time faculty members
may choose to consult with the Vice President
for Student Affairs or the Office of Judicial
Affairs.
3. If the student(s) acknowledge(s) the act of
academic dishonesty, and the faculty member is
satisfied that the incident can be effectively
resolved with a grade sanction:
a. The faculty member will assign either an F in the
course, or an F for the assignment or exam
during which the cheating occurred; and
b. The faculty member will forward a written
summary of the incident to the Office of Student
Judicial Affairs.
c.
The hearing officer will contact the student to
arrange a conference to review the Standards of
Conduct related to academic dishonesty.
d. If the student is currently not on disciplinary
probation, the student will be placed on
disciplinary probation for one calendar year.
e. If the student is currently on disciplinary
probation, or if the student has previously
acknowledged an act of academic dishonesty
and received a grade sanction as a result,
disciplinary proceedings will be instituted to
determine the appropriate disciplinary sanction.
Such sanction may include suspension or
dismissal from the University.
f.
All official disciplinary sanctions, including grade
sanctions, which are assigned to a student as a
result of an act of academic dishonesty, will be
recorded on the student’s official University
transcript.
4. In the case of disciplinary sanction of probation
assigned for Academic Dishonesty, a student
will be given the opportunity to petition the Vice
President for Student Affairs to have the
“Academic Dishonesty” notation removed from
his/her transcript if:
a. A minimum of one year has elapsed since the
sanction was imposed; and
b. The student has successfully completed the
University’s
“Academic
Integrity Matters”
Seminar; and
c.
The student has not been found in violation of
other Honor Code infractions during the
student’s tenure at the University; and
d. There is evidence that the academic dishonesty
was not a premeditated act.
5. Students may not utilize the grade forgiveness
policy petition to retake the class in which the
academic dishonesty occurred.
6. The Vice President for Student Affairs will notify
the petitioner of his/her decision within three
weeks of the receipt of the petition.
7. If the student denies the allegation of academic
dishonesty, or if the faculty member believes the
severity of the incident may warrant a sanction
more severe than disciplinary probation:
a. The faculty member will forward a written
summary of the incident to the University
Hearing Officer. The summary must contain
copies of all evidence including the names of
any known witnesses to the alleged act of
academic dishonesty.
b. The University Hearing Officer will institute
formal Disciplinary Proceedings.
c.
No grade penalty should be assigned by the
instructor until the case is finally resolved,
including the processes of hearing the student's
appeal, if any. If the charges cannot be resolved
prior to the end of semester, a grade of "I"
should be assigned by the instructor.
d. The faculty member will be notified of the final
outcome in order that the appropriate grade may
be assigned.
8. Students may file a grade appeal if a grade
penalty for alleged academic dishonesty
violation occurs without proper adherence to the
above procedures.
C. Institution of Disciplinary Proceedings
Disciplinary charges brought against a student or a
recognized student organization shall be adjudicated in
the following manner:
1. Upon written notice of an alleged violation of the
Code
of
Student
Conduct
disciplinary
proceedings shall be instituted by the Vice
President for Student Affairs or University
hearing officer by the issuance of notice of
charges. The written notice of complaint may be
initiated by faculty, staff, students or through a
campus police summons.
2. The accused student will be informed of the
alleged violation(s) in writing. The Vice President
will normally forward relevant evidence to a Prehearing Officer who will promptly schedule a
pre-hearing conference with the accused
student. The Vice President may choose to
bypass the pre-hearing and forward a case
directly to a University hearing Officer for the
initial hearing.
During the pre-hearing
conference, the accused student will have the
opportunity to discuss and review all evidence
as well as ask questions about the charges and
the options available for resolution. During this
conference the student will be presented with
the following options:
a. To plead in violation to the charges, waive all
rights to a formal hearing and appeal and accept
a sanction imposed by the hearing officer; or
b. To request a formal hearing with the right to
appeal.
3. Students who fail to attend the pre-hearing
conference will be considered in violation of the
charges and an appropriate sanction will be
imposed. Students who fail to attend a formal
hearing will forfeit their right to appeal.
portion of the Code of Student Conduct allegedly
violated; the reported circumstances of the
alleged violation; and request the student or
organizational representative to appear at a
specified time, date and place for a hearing.
Failure to have a current address on record
with the University or failure to read email
sent to the student’s University email shall
address not invalidate the notice. If the notice
is for a formal hearing, a copy of all evidence
available at the time the notice will accompany
the notice as well as names of potential
witnesses. The accused student will have the
opportunity to review all evidence as well as ask
questions about the procedures. A copy of
these regulations shall accompany each notice
of charges. A copy of the notice of charges may
be sent to the parent or guardian of a student if
the student is dependent as defined in Section
152 of the Internal Revenue Code of 1954.
3. If the notice of charges requests an appearance
at a hearing, and if a student fails or refuses to
appear, the University hearing officer may, after
such investigation that is deemed sufficient:
dismiss the charges; take administrative action;
or impose a disciplinary penalty.
D. Formal Hearing Procedures
1. Rights of the Accused Student:
a. To be present at the hearing and hear all
testimony presented. If a student, who has
been properly notified, fails to appear at the
scheduled date, time and place for the
hearing, the panel may hear the case and
make its findings in the student’s absence;
b. To examine, prior to the hearing, evidence to
be presented at the hearing, to the extent that
it is available;
c.
To be provided, prior to the hearing, evidence
to be presented at the hearing, to the extent
that it is available;
d. To question witnesses in accordance with the
rules;
e. To present evidence in accordance with the
rules;
f.
To remain silent at the hearing.
2. The notice of charges and all other written
notices shall be delivered by the method
deemed most effective by the hearing officer to
the student’s or organization’s address or e-mail
address as it then appears on the official records
of the University. If the address is not current,
other reasonable attempts will be made to
deliver the notice. The notice shall include the
4. Requests for continuance must be timely and
made by the student in writing to the hearing
officer, who may reschedule the hearing if the
request is timely and for good cause. If the
hearing officer takes administrative action, the
accused student or organization shall be notified
in writing of such action and such action shall
not be subject to further hearing or appeal. If the
hearing officer imposes a disciplinary sanction,
the student or organization representative shall
be notified in writing of such action. Appeals of
disciplinary sanctions imposed at a hearing held
in the absence of the accused student or
organizational representative shall follow the
procedures outlined in the disciplinary
procedures.
5. When an accused student or organizational
representative appears in response to the notice
of charges, the hearing officer shall review the
facts of the alleged violations, and the names of
witnesses then known to the hearing officer. The
student or organizational representative shall be
advised that no response is required and that
any statement made shall become a part of the
official evidence of the case. The accused may
advise the hearing officer of any witnesses or
evidence supporting the accused’s position.
The hearing officer shall also advise the
accused that if any new evidence is discovered
during an investigation subsequent to the
hearing, it will be shared with the accused. The
accused will have an opportunity to respond to
the evidence. In certain cases an advisor may
assist the hearing officer.
6. After the hearing with the student or
organizational representative and such further
investigation as the hearing officer deems
necessary, the hearing officer shall proceed as
follows: 1) If the hearing officer determines that
the alleged violation is not supported by the
evidence, the charges shall be dismissed and
the accused student so notified. 2) If the
hearing officer is satisfied that the violation
occurred as alleged, but that no disciplinary
sanction should be imposed, the hearing officer
may levy administrative action and notify the
student accordingly. 3) If the hearing officer is
satisfied that the violation occurred as alleged
and that a
disciplinary penalty should be
imposed, the hearing officer shall so notify the
accused
student
or
organizational
representative, describing the sanction which
the hearing officer will impose.
7. The accused may accept the decision and
sanction(s) proposed by the hearing officer and
waive her/his right to any further hearing or
appeal. Or, the accused may reject the decision
of the hearing officer and request an appeal
hearing
before
the
Student
Conduct
Committee.Faculty and other staff who have
been involved in the hearing will be notified that
the hearing has concluded and provided with
any recommendation resulting from the hearing
that requires their action.
8. Rules of Procedure:
a. In cases involving more than one student,
the Hearing Officer may consolidate the
cases for hearing, but shall make separate
findings for each accused student.
b. The accused student may have an adviser
of the student's choice present during the
hearing. Generally, the adviser shall be
present for consultation purposes only and
shall not be permitted to speak on the
student's behalf. However, an adviser may
be permitted to address the committee at
the discretion of the Hearing Officer. If an
accused student elects to be represented by
a third party adviser, the accused must
provide a signed letter designating that
person as their official representative before
the university can communicate otherwise
privileged information to the adviser.
c.
Rules of common courtesy and decency
shall be observed.
d. The questioning of any person appearing
before the Hearing Officer by any individual
participating in a hearing shall not be in a
badgering, unduly repetitious, or irrelevant
manner. It shall be at the discretion of the
Hearing Officer to curtail a participant's
further opportunity for questioning if such
behavior occurs.
e. Any person may be dismissed from the
hearing who interferes with or obstructs the
hearing or who fails to abide by the rulings
of the Hearing Officer.
f.
The Hearing Officer shall have the right to
call additional witnesses, require the
presentation of additional evidence, and
require additional investigation.
g. A taped or stenographic record of a hearing
shall be maintained. The notice, exhibits,
taped or stenographic record shall become
the record of the case and shall be filed in
the Office of the Vice President for Student
Affairs.
This hearing record shall be
retained for a period of no more than five
years.
h. All hearings shall be closed.
E. Appeal Procedures
Only students who have attended and participated in
their disciplinary hearing have the right to appeal the
decision of the hearing officer. The appealing student
may remain in class pending the outcome of an appeal.
However, if the decision of the hearing office is upheld,
then sanction will be imposed as of the original date
unless the panel affixes a different sanction date.
An accused student or organization appealing the
decision of the Hearing Officer should file a notice of
appeal to the Student Conduct Committee via the Office
of the Vice President for Student Affairs. Such an appeal
must be physically received in the Vice President's office
within seven business days from the date of the letter
containing the findings in the case. The appeal must
include the specific grounds for the appeal, and the
names of witnesses that the accused student intends to
call for the hearing; and it must be personally signed by
the student or an organizational officer. The notice of
appeal shall contain, at a minimum, a statement of
grounds for appeal and a summary statement of the
facts supporting such grounds. Grounds for appeal
include:
a. A claim that the decision was not made in
accordance with prescribed procedures and
identifying the procedures which were not
followed;
b. A claim that the sanction(s) imposed was (were)
inappropriate or overly harsh; (sanctions of
reprimand and disciplinary probation, except in
cases involving restitution, fines or academic
dishonesty, are not subject to appeal).
c.
A claim that the decision was clearly erroneous;
d. New evidence, not available in a previous
hearing, which could exonerate the accused
student.
F. The Student Conduct Committee
The Student Conduct Committee is the appellate
body within the University disciplinary system. It shall
hear all appeals of disciplinary sanctions imposed by a
hearing officer. It shall consist of: faculty members
appointed by the Vice President from a list of nominees
submitted by the Faculty Senate or from a list of faculty
who have previously served; students appointed by the
Vice President from a list of nominees submitted by the
Student Government Association or from a list of
students who have previously served; and a chair from
the faculty appointed by the Vice President. Student
nominees should consist primarily of members of the
Honor Council. The term of office for these positions
shall be one year and shall be renewable.
In order to provide for the prompt consideration and
disposition of all cases, appeal hearings shall be
conducted according to the following procedures:
1. The Vice President shall initiate a Student
Conduct Committee Appeal hearing by notifying
the chair of the need for a hearing and advising
him or her of a proposed hearing date. Upon
receiving such notice, the chair shall designate
two faculty members plus one alternate and two
student members plus one alternate of the
Student Conduct Committee to serve with the
chair on a hearing panel. The chair will preside,
but will not vote, except in the event of a tie.
2. The Vice President shall provide written notice
to the student who filed the appeal including the
date, time, and place of the hearing. This
written notice will also contain a statement of the
grounds for appeal to be considered by the
Committee, the names of witnesses the hearing
officer will call to the hearing, and a statement of
procedural protection afforded the student as
described in section VIII.D.8. This notice shall
be delivered, by the most effective means
available as determined by the Vice President,
to the student's address currently on record with
the University. If the student's address is not
current, other reasonable attempts will be made
to deliver the notice. Failure of the student to
have a current address on record with the
University shall not invalidate the notice. The
notice shall be given (e.g. mailed or delivered) at
least seven consecutive days before the hearing
date, unless the hearing officer, for good cause,
shall fix a shorter time. If a student who has
been properly notified fails to appear for the
hearing at the scheduled date, time, and place,
the hearing panel may hear the evidence and
make its findings in the student's absence.
3. A continuance of the hearing date may be
requested by either the accused student or the
hearing officer. Such requests must be timely
and made in writing to the chair, who shall have
the authority to reschedule the hearing if the
request is timely and for good cause. Usually,
only one such continuance is granted to each of
the parties. If a continuance is granted, the
chair shall notify both the student and the
Student Conduct Committee of the new date for
the hearing.
4. The format for the hearing shall be as follows:
The chair shall call the hearing to order, call the
roll of the panel in attendance, note the
presence or absence of the student appealing
the decision, read the notice of hearing, verify
the notice of charges given to the student, report
any continuances granted, establish the
presence of any adviser for the student, call to
the attention of the student any special or
unusual procedures to be used during the
hearing, and permit the student to state the
grounds for the appeal. The Student Conduct
Committee shall then determine whether an
appeal is substantiated.
Only evidence or
witnesses that the Chair deems relevant to the
stated grounds for appeal will be heard. In
certain cases the hearing officer may be
assisted by an advisor.
5. The appeal hearing shall be limited to testimony
and evidence related to the grounds for appeal
as stated by the accused student. The hearing
officer will brief the panel on the charges and
nature of the case, introducing any evidence and
witnesses relevant to the appeal. After the
hearing officer has introduced and questioned a
witness, the witness may then be questioned by
the panel members and the accused student,
respectively. The accused student shall then
have the opportunity to introduce any evidence
and witnesses relevant to the grounds for
appeal.
After the accused student has
questioned such a witness, the witness may
then be questioned by the panel members and
the hearing officer. At the conclusion of the
presentation of evidence, the hearing officer and
the accused student shall have the opportunity
to make summary statements pertaining to the
appeal. The Chair shall rule on the relevance of
evidence and testimony, if necessary.
At the conclusion of the summary
statements, the hearing panel shall recess the
hearing and meet in executive session (out of
the presence of all parties to the hearing) to
determine its findings. The panel shall either
recommend upholding the findings of the
Hearing Officer or recommend that the decision
of the Hearing Officer be overturned. If the
panel recommends that the Hearing Officer’s
decision be overturned, the panel shall
recommend either a different finding and/or
sanction to the Vice President. There shall be
no findings to uphold unless a majority of the
hearing panel agree that a preponderance of the
evidence presented supports the decision of the
Hearing Officer. All hearing panel members are
expected to cast a vote. The Chair shall not be
entitled to vote, except in the case of a tie vote.
6. Upon making its decision, the Student Conduct
Committee shall so advise the Vice President of
Student Affairs in writing within five business
days after the date of the appeal hearing. The
Vice President will review the student's appeal
and the recommendations of the Student
Conduct Committee.
The Vice President shall examine the record
of the case and any additional
evidence
provided. The Vice President may interview
witnesses to the case, or engage in whatever
investigation he/she deems appropriate to fully
hear the student’s appeal. The Vice President
shall consider the recommendations of the
Student Conduct Committee and may accept or
reverse the finding by reducing or increasing
the sanctions imposed by the Hearing Officer.
Within seven working days after receiving
the recommendation of the Student Conduct
Committee, the Vice President will advise the
accused student of his/her decision concerning
the final disposition of the case. The decision of
the Vice President is final.
7. Rules of Procedure in Appeal Hearings:
a. In cases involving more than one student,
the Vice President for Student Affairs may
consolidate the cases for hearing, but the
committee
shall
make
separate
recommendations for each accused student.
b. The appealing student may have an adviser
of the student's choice present during the
hearing. Generally, the adviser shall be
present for consultation purposes only and
shall not be permitted to speak on the
student's behalf. However, an adviser may
be permitted to address the committee at
the discretion of the chair. If an accused
student elects to be represented by a third
party adviser, the accused must provide a
signed letter designating that person as their
official representative before the university
can communicate to the adviser otherwise
privileged information.
c.
Rules of common courtesy and decency
shall be observed.
d. The questioning of any person appearing
before the hearing panel by any individual
participating in a hearing shall not be in a
badgering, unduly repetitious, or irrelevant
manner. It shall be at the discretion of the
chair to curtail a participant's further
opportunity for questioning if such behavior
occurs.
e. Any person may be dismissed from the
hearing who interferes with or obstructs the
hearing or who fails to abide by the rulings
of the chair.
f.
The Hearing Officer (at a hearing before the
Hearing Officer) or the chair (at Student
Conduct Committee hearings) shall have the
right to call additional witnesses, require the
presentation of additional evidence, and
require additional investigation.
g. A taped or stenographic record of a hearing
shall be maintained. The notice, exhibits,
taped or stenographic record, and vote of
the panel shall become the record of the
case and shall be filed in the Office of the
Vice President for Student Affairs. This
hearing record shall be retained for a period
of ten years.
h. All hearings shall be closed.
8. The accused is entitled:
a. To be present at the hearing and hear all
testimony presented. If a student, who has
been properly notified, fails to appear at the
scheduled date, time, and place for the
hearing, the panel may hear the case and
make its findings in the student's absence;
b. To examine, prior to the hearing, evidence
to be presented at the hearing, to the extent
that it is available;
c.
To be provided, prior to the hearing, with the
names of witnesses whom the university
hearing officer has asked to appear at the
hearing;
d. To question witnesses in accordance with
the rules;
e. To present evidence in accordance with the
rules;
f.
To remain silent during the hearing;
G. Additional Procedures in Cases of Sexual
Assault
The University Hearing Officer may assist the
student in determining if the concern should be mediated
or handled through the student judicial system.
1. The Vice President for Student Affairs shall
schedule special training for the Student
Conduct Committee and the hearing officer(s)
once each semester covering the University's
policies governing sexual assault, and the
special needs of the accuser and the accused in
these cases.
Mediation is confidential and mediation agreements
will be binding. Violation of such agreements may be
referred to the student judicial process. The University
Hearing Officer using trained, mediators will schedule
mediation sessions.
2. Upon notification of an alleged violation, the
accused shall not initiate any contact, directly or
indirectly, with the accuser. Retaliation against
the accuser or against any witness involved in
the case by the accused or others acting on
behalf of the accused shall be considered
violation of the Code of Student Conduct.
Student Health and
Counseling Services Policies
for Medical/Mental Health
Excuses
3. During a hearing, no evidence may be
presented which pertains to the past sexual
history of the accuser or of any witness.
4. During a hearing, unrelated past sexual history
of the accused may not be entered as evidence
nor discussed in the hearing.
5. The accused and accuser will be notified in
writing of the outcome of Disciplinary
Proceedings, any sanctions imposed and of the
final action taken by the Vice President on any
appeal.
6. In cases where a sanction of disciplinary
suspension or dismissal is imposed, a notation
of the sanction will be recorded on the student's
official University transcript.
7. The accuser shall have the right to have an
accompanying advisor throughout a hearing.
8. The accuser shall be informed of all witnesses to
be called, to the extent known, during a hearing.
9. A hearing involving charges of sexual assault
shall be closed.
10. All proceedings in cases involving sexual assault
will be treated confidentially, to the extent
provided by law, and the identities of any
involved party will not be disclosed to anyone
not directly involved with the University's
disciplinary process.
H. Mediation Option
Students seeking to file charges against another
student that have arisen out of personal or group conflict
may choose the mediation option instead of formal
disciplinary proceedings. All parties to the conflict must
agree in writing to have their dispute mediated.
Student Health Services does not grant excuses for
brief, self-limiting illnesses. It is understood that brief
self-limiting illnesses will be common during the normal
course of the school year and may be cared for by the
student him/herself. It is the student’s responsibility to
notify instructors of the illness and make arrangements
regarding missed assignments. If a student misses
more than one week of classes due to an illness and the
student is being followed by Student Health Services,
the Health Center will notify the student’s course
instructors by letter.
Counseling Services will grant medical excuses due
to debilitating mental health concerns after a student has
been evaluated and it is determined that there is a
psychological basis for an excuse.
Student Organization Funds
2122 Webb Center
683-3446
Any recognized student organization which meets
policy guidelines is eligible for University financial
support. All eligible, recognized student organizations,
except “Club Sports,” who wish to receive funds
allocated by the Vice President for Student Affairs and
Dean of Students, must apply for funding through the
Student Senate’s annual budgetary process, as outlined
in the Student Senate Bylaws. Recognized “Club Sports”
funding requests are considered and processed by the
Recreational Sports’ Department.
Student Organization Policy
for Dances Held in Webb
Center
1. Space Reservation and Fundraiser Forms should
be submitted to the Student Activities and
Leadership Office for approval as early as possible,
but no less than two weeks before the event.
2. All dances are required to have at least one staff
person from the Division of Student Affairs on call,
and the sponsoring organization’s advisor must be
present for the duration of the event.
3. The Student Activities and Leadership Office will pay
for 2 security officers each semester for each
student organization per fundraising event. A
fundraising event will be defined as any event that
charges admission. Any security needed beyond this
amount will be paid for by each sponsoring
organization. Full payment must be made to the
Student Activities and Leadership Office within 7
days of the scheduled event date. Organizations that
do not make full payment by the required deadline
will lose recognition as a student organization and
face judicial charges.
4. All participants entering the dance must present a
valid ODU ID 6. All participants will be scanned with
a metal detector prior to admission to the dance.
Those refusing this scan will not be permitted inside
the building.
5. A student worker from the Campus Information
Center will work each event. This person will check
post relevant signs, count the number of guests and
review the facilities before and after the event to
note any damages that may occur, and report those
the following Monday morning.
6. Signs posted at the event entrance will include
language that ODU reserves the right to deny
admittance to or remove anyone from the event. In
addition, signs stating No Re-entry, No Smoking and
All Guests Must Have a ODU I.D. will be posted.
Other signs may be posted by the sponsoring
organization, as deemed appropriate.
B. The university student record policy is formulated
to protect the privacy of that student information
which is maintained, and yet provide access to
student records for those having a legitimate
reason to view such records. The regulations and
procedures to ensure adequate protection of the
student are provided in this policy.
C. “Records" refers to those files and their contents
that are maintained by official units of the
university. Generally, students have the right to
review any official record that the university
maintains on them. Generally, access to records
by others, without student permission, is limited to
purposes of an educational nature. When access
is permitted, documents will be examined only
under conditions that will prevent unauthorized
removal, alteration, or mutilation. Information to
which the student does not have access is limited
to:
1. Financial records of parents or guardians;
2. Confidential letters of recommendation
received by the university prior to January 1,
1975;
3. Specific confidential letters of recommendation
received by the university on or after January
1, 1975, for which students have waived their
right of access;
4. Medical-psychological
records
used
in
connection with treatment of the student. Such
records, however, can be reviewed by the
physician or psychologist of the student's
choice; and
7. The sponsoring organization is responsible for any
damages incurred unless the perpetrator(s) are
identified to ODU Police, who will then file an official
report.
5. Office of Public Safety and Human Resources
Office records, when utilized for internal
purposes by those offices in their official
capacities.
8. As determined by the Office of Student Activities and
D. Only the following offices are authorized to release
non-directory
information
upon
written
authorization of the student, subpoena, or court
order: Office of the University Registrar, Career
Management Center, Controller’s Office, Financial
Aid, and Vice President for Student Affairs. The
non-directory information that these offices are
permitted to release includes, but is not limited to,
the following:
Leadership and the ODU Police, admittance shall be
denied and/or guests shall be removed by ODU
Police if they (a) are obviously intoxicated or
belligerent, (b) have a history of disruptive behavior,
and/or (c) fail to cooperate with the police or the
sponsoring organization.
Student Record Policy
•
University Registrar: Admission Records,
Cumulative Academic Records, Veteran’s
Records, Transfer Records
•
Career Management Center: Information
necessary to gain or maintain employment
(part time, work/study, coop/internship, full
time)
I. Policy Intent
A. The university student record policy is intended to
conform with all state and federal statutes dealing
with access of information held by an educational
institution on present and former students.
e. E-Mail Address
•
Financial Aid: Financial
(scholarships, grants, etc.)
•
Vice President for Student Affairs: Advising,
Disciplinary, and
Student
Organization
Records
g. Gender
•
Controller: Business Records (tuition, fees,
etc.)
i.
Participation
activities;
•
The appropriate official will collect and
maintain records not included in the types
above, making them available for inspection
and review.
j.
Weight and height of athletic team
members;
k.
Dates of attendance;
l.
Degrees, honors, and awards received;
and
Aid
Records
II. Access to Student Records by the
Student
A. A student has the right to inspect his or her
record (as defined in section I.C. above) and is
entitled to an explanation of any information
therein.
B. Documents submitted to the university by or for
the student will not be returned to the student.
Academic records received from other
institutions will not be sent to third parties
external to the university or released to the
student. The student must request those records
from the originating institution.
C. Official records and transcripts of the university
(signature and/or seal affixed) will be mailed
directly to other institutions or agencies at the
student's request. Official records given directly
to the student will be clearly marked “Issued to
Student.”
D. Should a student believe his or her record is
incorrect, a written request must be submitted to
the appropriate university official indicating the
incorrect information and the information that
should be entered. The official will respond
within 14 business days of the student’s request.
III. Access to Student Records by Others
A. Disclosures Subject to Student Injunction:
a. Old
Dominion
University
hereby
designates the following information as
public directory information. Such
information may be disclosed by the
institution at its discretion:
b. Name
c.
Address
d. Telephone Number
f.
Date of birth
h. Major field of study
in
officially
recognized
m. The
most
previous
educational
institution attended. Except as described
in
Section
F.
below,
directory
information will not be released for
commercial purposes by administrative
offices of the university.
2. Currently enrolled students may withhold
disclosure of directory information under the
Family Educational Rights and Privacy Act of
1974. To withhold disclosure, written notification
must be submitted to the Office of the University
Registrar to effect disclosure for the same term.
3. Final grades should not be posted in a public
place. Students should be referred to
www.leoonline.odu.edu or (757) 683-6150 for
displayed or spoken grades.
4. Confidential information is never released via
telephone, regardless of the caller.
5. All other student information will be released
only upon written request of the student, except
those instances cited below.
B. Disclosure to Members of the University Community
1. Access to student records for administrative
reasons for faculty and administrative staff is
permissible provided that such persons are
properly identified and can demonstrate a
legitimate educational interest in the material.
2. Access for the purpose of research by faculty,
administrative staff, and graduate students is
permissible when authorized by the department
head and the administrator of the office
concerned. An authorization form that also
specifies conditions of confidentiality is provided
for this purpose.
3. Information requested by student organizations
of any kind will be provided only when
authorized by the vice president for Student
Affairs.
Authorization: Roseann Runte, President
Date: December 1, 1988; Revised August 12, 1999;
Revised August 1, 2003;
C. Disclosure to Parents and Organizations Providing
Financial Support to the Student
1. Records may be released without prior student
approval to a parent or guardian on whom the
student is financially dependent. Parents or
guardians must furnish federal tax records for
the prior year which demonstrate tax
dependency to the Office of the University
Registrar.
2. Records may be released to organizations
providing financial support to a student upon
official request and written waiver from the
student.
D. Disclosure to Other Educational Agencies and
Organizations
Information may be released to another institution of
learning, research organization, or accrediting body for
legitimate educational reasons provided that any data
shall be protected in a manner that will not permit the
personal identification of the student by a third party.
E. Local, State, and Federal Governmental Agencies
Government agencies are permitted access to
student records only when auditing, enforcing, and/or
evaluating sponsored programs. In such instances, such
data may not be given to a third party and will be
destroyed when no longer needed for audit,
enforcement, and/or evaluation purposes.
F. University-Affiliated Foundations and Organizations
Under
very
specific
and
clearly
defined
circumstances, university-affiliated foundations or
organizations may have access to student directory
information and may release this information to thirdparty vendors for purposes of communicating with
current and former students as well as parents about
benefits offered by the vendor. These circumstances
may include, but are not limited to, affinity partnerships
between the Alumni Association and the National
Education Loan Network (NelNet), Geico Auto Insurance
Company, American Insurance Administrators, etc.
This information may be made available to thirdparty vendors only when a formal request is made to and
approved by the University Registrar, and only if the use
and dissemination of such information is consistent with
university policies and procedures and State and
Federal laws and regulations, including the Federal
Educational Rights and Privacy Act (FERPA).
Responsibility: University Registrar
Revised November 1, 2004
Effective Date: November 1, 2004
Student Rights and
Freedoms
Preamble
A statement of the rights and freedoms of students
in attendance at Old Dominion University is set out in
this document. Such rights and freedoms will be
recognized by the administration until changed or
otherwise modified by the Board of Visitors as the result
of study and experience.
Rights and freedoms should always be exercised
within a framework of responsible behavior. They should
not be used as a vehicle for division. Rather, they should
serve as a point of departure from which administration,
faculty, and students can work together to continue the
advancement of Old Dominion University as an
outstanding institution.
I. Access to Higher Education
A. Admissions
The admissions policies of the University are a
matter of institutional choice. However, the
University will not consider race, sex, color, age,
religion, national origin, veteran status, or handicap
when making admissions decisions.
B. Continuance
Continuance requirements are a matter of
institutional choice. The policies for continuance
shall be made clear and an orderly procedure shall
be established for appeal in borderline cases and in
cases showing clearly extenuating circumstances.
II. The Classroom
Instructors shall always endeavor to provide
opportunities for discussion, inquiry, and expression in
an
atmosphere conducive to learning. Academic
performance shall be evaluated solely on an academic
basis.
A. Protection of Freedom of Expression
Students shall be free to take exception to the
material or views offered in any course of study and to
reserve judgement about matters of opinion, but they are
responsible for learning the content of any course
of study in which they are enrolled.
B. Protection Against Improper Academic
Evaluations
Students shall have protection against prejudice or
capricious academic evaluations. Orderly procedures
have been established (see “Grade Appeal” section of
the University Catalog) through which students may
appeal grades judged to have been given as a result of
prejudice or caprice. However, students are responsible
for maintaining the standards of academic performance
established for each course in which they are enrolled.
C. Protection Against Unprofessional Academic
Conduct
Students shall have protection against the improper and
unprofessional conduct of faculty members. Such
behavior could include the following:
1. Constant failure to meet classes,
2. Constant failure to be available for conferences,
3. Constant failure to present relevant, in-class
materials, and to test on such materials, and
4. Discriminatory actions in the classroom against
individuals or groups.
Orderly procedures have been established through
which students may lodge complaints of unprofessional
conduct without jeopardizing their grades.
D. Protection Against
Personal Information
Improper
Disclosure
of
Information or judgments about a student’s views,
abilities, or character (information faculty members
acquire in the course of their work as instructors,
advisors, or counselors) may be discussed by those
faculty members only if such discussion is guided by
standards of professional obligation. Private or
confidential matters brought by a student to the attention
of a faculty member should not be disclosed without the
prior consent of the student.
III. Student Records
All student records are considered confidential and
shall not be disseminated except in accordance with the
guidelines described in the “Student Record Policy”).
Transfer Policies for General
Education Requirements
1. Students wishing to transfer academic credits into
Old Dominion University to satisfy the General
Education Requirements must apply individual
transfer courses to the academic skills, perspectives,
and upper-division categories as listed in the
Catalog. Students must submit transcripts to the
Admission’s Office for evaluation. Decisions
regarding the applicability of transfer courses to the
General Education Requirements will rest with the
Chair of the academic department responsible for
the subject matter involved. Students should be
aware that even though the University’s General
Education Requirements might be met through the
transfer of courses into the necessary categories,
departmental and college requirements must still be
met.
2. With regard to the fulfillment of the General
Education Requirements, students will be able to
apply transfer credit on a course-by-course basis
rather than hour-by-hour, as long as the Admission’s
Office’s representatives judge the intention of the
course to be commensurate with content categories
of the curriculum used to fulfill General Education
Requirements at Old Dominion University. Questions
regarding such applicability will be directed to the
Chair of the academic department responsible for
the subject matter involved. Any such course
transfer will carry the number of academic credits
assigned by the institution where the credits were
earned. In the case of quarter system credits, the
standard conversion of quarter hours to semester
hours (3:2) will be used.
3. Students who have received an A.A., A.S., or
A.A.&S. from Richard Bland College or the Virginia
Community College System (including the A.S. and
A.A.&S. degrees in general studies, as modified by
Old Dominion University) have met all General
Education requirements except those specified as
major or college requirements and the upper-division
requirement that is met through completion of a
second degree or major, or minor, an approved
focus-area cluster, or an international certificate.
College-parallel programs at other community
colleges or systems (consistent with the degree
requirements of the degrees from the Virginia
Community College System) are also accepted as
meeting lower- division General Education
Requirements and are reviewed by the Assistant
Director of Admissions for Transfer and Military
Affairs or the Assistant Vice President for Student
and Academic Support in Distance Learning.
Students who transfer into the University from a
campus of the Virginia Community College System
without having completed the A.A., A.S., or A.A.&S.
degree receive credit for General Education courses
listed in an approved Transfer Guide, even if these
courses are not full equivalents of Old Dominion
University courses. Similarly, the University
evaluates transcripts of all transfer students from
regionally (just to be a little clearer) accredited two-
or four-year institutions at the time of matriculation
and assigns appropriate transfer credit for General
Education courses judged as compatible with
corresponding Old Dominion University General
Education courses. After a transfer student or firsttime student has been matriculated into the
University, the student should take all General
Education courses at the University. However,
matriculated Old Dominion University students may
submit up to two courses taken from within the
Virginia Community College System if the courses
are listed in the Transfer Guide as generally
equivalent to the ones at Old Dominion University or
other accredited two- or four-year institutions for
lower-level General Education Requirements.
There are certain exceptions to this general policy:
a. No matriculated student is permitted to use a
transfer course for General Education credit in
composition or mathematics unless the Office of
Academic Skills has given prior written
certification that the student is eligible. Eligible
students have either passed the placement
exam in the subject or passed the relevant
developmental course.
b. In cases in which an entire Old Dominion
University degree program is offered at a
location not in commuting distance to Old
Dominion University’s main campus, the degree
offering college and the College of Arts and
Letters and the College of Sciences will make
available a listing of courses at a nearby
community college or four-year institution that
can be substituted for lower-level General
Education courses, even if they are not actually
equivalents. This was removed from the 200406 Catalog
No upper-level General Education courses may be
transferred from a community college. Other waivers of
or substitutions for General Education Requirements can
be made only by the Dean of the college offering the
General Education skill or perspective area. Waivers of
the general provisions of this policy require the approval
of the Provost and Vice President for Academic Affairs
or designee.
4. Though it is recommended that students who plan to
pursue traditional degree programs take an
equivalent of six semester hours of social science in
two separate subject areas, transfer students
(without a university-parallel associate degree) who
have earned the equivalent of six semester hours in
one or more social science areas, as defined in the
General Education Requirements, (prior to enrolling
at Old Dominion University) will be considered to
have completed the social science perspective of
the General Education Requirements. Though it is
also recommended that students enroll in a
semester laboratory science in one field, transfer
students who have earned the equivalent of eight
semester hours in two different laboratory
5. sciences, as defined in the General Education
Requirements, (prior to enrolling at Old Dominion
University) will be considered to have fulfilled eight
of the natural science and technology General
Education Requirement at Old Dominion University.
6. Students earning high school diplomas before
December 31, 1985, will be exempted from the
General Education foreign language requirement as
part of the skills area of General Education at Old
Dominion University.
7. Students who have earned a baccalaureate degree
at another regionally accredited institution, but who
wish to acquire a second baccalaureate degree from
Old Dominion University will be considered to have
fulfilled University General Education Requirements
for the second degree. Such students will be
expected to meet all college, school, and
departmental requirements, as well as to complete a
minimum of 30 semester hours at Old Dominion
University for a second degree. Prior to undertaking
the second degree, students must have their
accumulated credits evaluated and the second
degree program approved, in writing, by the
appropriate Chair and Dean.
Special Transfer Credit Policies
Transfer students admitted to the Department of Art
must submit a portfolio for evaluation by the faculty to
determine the number of art credits that will be accepted
from the student’s previous study. Information on
portfolio requirements may be obtained from the Chair of
the department. For more information, please see the
Department of Art section within the University Catalog.
Transfer students interested in music must have an
audition to determine placement and number of credits
transferable from previous study. Information on the
audition may be obtained from the Chair of the
department.
Applicability of Credit
If all official records have been received, a formal
evaluation of the student’s credits will be made by the
Office of Admission after admission to degree status and
prior to the student’s first registration. Where specific
equivalents can be identified, they are indicated in the
evaluation. In other cases, only the discipline is listed
along with the number of accepted credit hours.
Students should be prepared to provide
course
descriptions to assist the Office of Admission in
determining equivalency with University course work. If
no specific equivalent can be assigned, the student may
still receive elective credit for the work.
Advanced
Placement,
International
Baccalaureate, DANTES, and CLEP credit for entering
freshman and transfer students should be submitted to
the Office of Admissions for evaluation. Associate
degrees awarded outside the Virginia Community
College System are examined individually to determine
whether the degrees are University-parallel programs.
Tuberculosis Screening
Policy
All
entering
first-time,
full-time
students
(undergraduate, graduate and transfer) are required to
complete a Tuberculosis Risk Assessment on their
Health History Form submitted to Yon Student Health
Services. Each student determined to be part of an atrisk population for tuberculosis must present the results
of a tuberculosis skin test (Mantoux PPD) within two
months prior to matriculation at Old Dominion University.
Students with a history of a prior positive TB skin test
must submit a chest x-ray report within two months prior
to matriculation or documentation of completion of a
course of preventive therapy. International students in
University or English Language Center classes from
countries that have a high incidence or prevalence of
tuberculosis (as determined by the World Health
Organization, Center for Disease Control or American
College Health Association) must be screened.
Designation of other students into high-risk groups will
be determined through review of the Tuberculosis Risk
Assessment designed to elicit pertinent medical
information regarding risk factors for and or symptoms of
active tuberculosis.
Any student with symptoms of active tuberculosis
will be required to be tested immediately. Students who
are not in compliance with the policy will be referred to
the Dean of Students.
Tuition Appeal Policy
Tuition and/or Charge Appeal
Old Dominion University will promptly refund a
student’s tuition and/or cancel a financial charge from a
student account provided that the student meets the
requirements of the University’s policy on Tuition
Appeals and submits supporting documentation.
Appeals that do not represent a sound basis for
reimbursement will be denied.
Submitting an Appeal
Appeals are accepted for the Office of Finance by
Administrative Services located in the downstairs lobby
of Rollins Hall. For information on the Tuition Appeal
process or to obtain an appeal form, please contact
Administrative Services at (757) 683-3030.
Appeals are reviewed on a daily basis. Finance staff
approve routine appeals that meet the established
criteria and provide guidance on how an appeal might be
considered under the policy. Appeals that fall distinctly
outside the existing criteria are referred to the Tuition
Appeals Review Committee.
This committee is
comprised of representatives from Student Affairs,
Academic Affairs, and the Office of the President.
Committee members rule independently on each appeal.
An appeal is approved only when a majority of the
committee decides in favor of the request. Committee
decisions are final.
Tuition appeals must be filed within 12 months of the
end of the term for which charges are being appealed.
Before a tuition appeal can be considered, the student
must withdraw from the course (W).
Processing time on approved appeals is four to six
weeks. Tuition appeals will generally be approved
for the following reasons, as long as the appropriate
supporting documentation is provided:
Extended periods of physical illness of the
student (including hospitalization) documented
by a physician’s statement or other medical
support.
Extended periods of physical or mental illness of
the student’s immediate family member
(including hospitalization) who is dependent on
the student for support -- documented by a
physician’s statement or other medical support.
Death of a student’s immediate family member –
with certification.
Job transfers outside of Hampton Roads –
documented by employer.
Involuntary changes in employment schedule or
military deployment -- documented by employer
or commanding officer.
Error in academic advising resulting in
inappropriate course enrollment -- substantiated
by University personnel.
Late notification of denial to a specific degree
program -- with supporting documents.
Institutional errors in the delay of administrative
processes relative to registration or the delivery
of financial aid funds.
Statement from the Office of the Associate Vice
President for Student Affairs authorizing
withdrawal for medical reasons.
Administrative difficulties with internships,
placements or practicum involving the single
enrollment of a student -- with supporting
material from placement official.
Tuition appeals will not be approved in the following
instances:
Personal errors in judgment or irresponsibility
involving transportation, availability of finances,
academic
ability, time management.
Misinterpretation of University policies and
procedures as published in the University
Catalog and the Schedule of Classes.
Lack of knowledge of University policies and
procedures as published in the University
Catalog and the
Schedule of Classes.
Dissatisfaction with course content or delivery of
instruction.
Dissatisfaction
course.
with
academic
progress
in
Appeals of non-refundable fees.
Non-attendance or minimal attendance of class.
Inadequate investigation of course requirements
prior to registration and attendance.
Non-qualification, late application, or loss of
eligibility for financial aid or scholarships.
Requests to defer tuition payment to next
semester charges.
Non-receipt of mail due to obsolete address on
file with the Office of the Registration and
Records.
Non-receipt of Email due failure to access or
failure to maintain the University Email account
Notification of domicile status after the refund
period.
Changes of, or personal conflicts with, the
instructor of record.
Student errors resulting in the delay of
administrative processes relative to registration
or the delivery of financial aid funds.
Voluntary acceptance of employment or other
activity impacting ability to attend classes.
Tuition Refund Policy
Refund of Tuition
Failure to attend a course after registering is not
justification for elimination of charges. Students must
drop courses within the published deadlines to qualify for
a refund or release of charges. Failure to pay will not
release students from the responsibility for these
charges. Student registrations will not be canceled for
non-payment of tuition. The total tuition is considered
fully earned by the University once scheduled classes
have begun in any semester or summer session.
Students who wish to withdraw from the University must
formally notify the University of their intention by
submitting a withdrawal form (Drop/Add Form) to the
Office of Registration and Records, by dropping the
class via the LEO touch-tone telephone system, or via
the Leo Online web site.
Refunds for Classes
Semester in Length
Less
Than
One
For classes less than one semester in length the
deadline to drop the class and receive full tuition credit
or full refund is the day before the first class meeting.
Students in this category must contact the Accounts
Receivable Office at (757) 683-3030 for the refund to be
processed.
Academic Semesters
If the University has been formally notified of a
student’s intention to withdraw, (i.e., the student has
completed a Drop/ Add Form or withdrawn via LEO no
later than the first week of scheduled classes), and
provided that there are no other outstanding debts, a
tuition refund will be authorized as follows:
Students who completely withdraw from the
University will receive a full tuition refund.
Full-time and part-time students, who drop
courses but do not completely withdraw from the
University will receive a refund equivalent to the
difference between their paid tuition total and
their adjusted tuition total.
If the University has been formally
notified of a student’s intention to withdraw, (i.e.,
the student has completed a Drop/ Add Form or
withdrawn via LEO no later than the second
week of scheduled classes), and provided that
there are no other outstanding debts, a tuition
refund will be authorized as follows:
Students who completely withdraw from the
University will receive a refund equivalent to
one-half of their paid tuition total.
Full-time and part-time students, who drop
courses but do not formally withdraw from the
University, will receive a refund equivalent to
one-half of the difference between their paid
tuition total and their adjusted tuition total.
If the University has been formally
notified of a student’s intention to withdraw, (i.e.,
the student has completed a Drop/ Add Form or
withdrawn via LEO after the first two weeks of
scheduled classes), a tuition refund will not be
made (see the Tuition and/or Charge Appeal
section).
Summer Sessions
If the University has been formally notified of a student’s
intention to withdraw, (i.e., the student has completed a
Drop/ Add Form or withdrawn, via LEO, prior to the
fourth business day of the scheduled classes, currently
in session), and provided that there are no other
outstanding debts, a tuition refund will be authorized as
follows:
Students who completely withdraw from the
University will receive a full tuition refund.
Full-time and part-time students, who drop
courses but do not formally withdraw from the
University, will receive a full refund equivalent to
the difference between their paid tuition total and
their adjusted tuition total.
If the University has been formally
notified of a student’s intention to withdraw, (i.e.,
the student has completed a Drop/ Add Form or
withdrawn, via LEO, during the fourth, fifth, or
sixth day of the scheduled class, currently in
session), and provided that there are no other
outstanding debts, a tuition refund will be
authorized as follows:
additional charge for students, including part-time
students, who drop and add an equal number of credit
hours within the same semester/session if the per credit
tuition rates are the same.
In accordance with the refund periods for partial
withdrawals, explained above, a full or partial refund of
the difference between tuition paid and the new tuition
charges will be granted if the per credit rates differ. In
those instances where the revised tuition charges are
greater, the additional tuition charge will be assessed.
Special Situations
For classes less than one semester in length, the
deadline to drop the class and receive full tuition credit
or full refund is the day before the first class meeting.
Administrative withdrawals, as in the case of classes
canceled by the University or the case of academically
suspended students, entitle the student to a full refund of
tuition.
For refund purposes, the beginning of a semester is
defined as the opening day of classes as shown in the
course schedule booklet and the University Catalog.
University Financial Support of
Student Organizations
Recognized student organizations which are not
classified as Greek or religious are eligible to be
considered for University financial support. Those
recognized organizations which are club sports are
considered for support through the recreational sports
department. All other eligible organizations may be
considered for support by applying through the Student
Government Association annual budgetary process, as
outlined in the SGA’s by laws, for funds allocated by the
Vice President for Student Affairs. Funds will not be
provided to student organizations for activities or
materials that in any way:
Students who completely withdraw from the
University will receive a refund equivalent to
one-half of their paid tuition total.
(a) promote or oppose a political candidacy;
Full-time and part-time students, who drop
courses but do not formally withdraw from the
University, will receive a refund equivalent to
one-half of the difference between their paid
tuition total and their adjusted tuition total.
(c) are designed to support or oppose policies or
express political view on the campus, local, state,
national, or international level.
NOTE: No tuition refunds will be made beyond the
periods specified above, except as stated in
the Tuition and/or Charge Appeal Policy.
Drop and Add
Payment for course changes made after classes
have begun or after the tuition deadline date must be
made at the time of registration. There is no refund or
(b) promote violence or illegal activity, or defame
individuals or groups;
Within thirty days after the date that the Student
Government makes a decision on a request for funds by
a recognized organization, the Vice President for
Student Affairs will review the decision to ensure that it
complies with this and other University policies. Upon
this review, the Vice President may decide to change or
modify the decision. If the Vice President should decide
to do so, the Dean of Student Life will notify the Student
Government in writing of the Vice President’s decision
and the reasons therefore.
Recognized student organizations are solely
responsible for their financial obligations. The University
will not be liable for debts or contracts made by them. All
obligations incurred by student organizations with local
merchants and others must be incurred with good faith
and with the knowledge that the organization will be able
to pay such obligations promptly. Under no
circumstances may the organization use the name of the
University in securing credit. The organization’s sole
responsibility for its obligations must be made clear to
the creditor.
Use of Facilities
Statement
The President of the University shall control the
assignment, reassignment, and use of University-owned
or –controlled facilities and properties and shall issue
such guidelines and procedures governing the use of
University assigned space in which to conduct its
activities. These assignments are made by the President
upon the recommendation of the University Space
Committee, which is chaired by the Provost and Vice
President for Academic Affairs. The assignment of
classroom and laboratory space is the responsibility of
the University Registrar. Special events scheduling of
facilities is the responsibility of the President’s Office.
Each administrator is responsible for the use of
facilities assigned to their jurisdiction and for
administering facilities in accordance with the following
guidelines:
1. The use of a University facility shall be
consistent with the educational mission of the
University and with the general nature of the
facility. The academic work of the University
shall hold a primary place in the use of the
facilities, and all uses for purposes other than
the University’s academic activities must be
arranged so as not to hinder or adversely affect
the academic activities.
2. University facilities shall be used primarily by
University
groups;
that
is,
divisions,
departments, or other units of the University and
University-related organizations, associated
foundations, and associations.
3. The use of University facilities by non-University
groups shall be secondary to their use by
University groups and must be clearly consistent
with the educational mission of the University.
4. University facilities shall not be used to promote
a political, economic, social, or religious cause
unless the cause is sponsored by a University
group.
5. The use of University facilities for commercial
purposes shall be limited to those purposes
which are clearly consistent with the educational
mission of the University. No commercial
activities shall be permitted except those
sponsored by University Groups.
6. A use fee shall be charged for the use of a
University facility when the use is for a purpose
other than a purpose related to the University.
7. Permission to use a University facility must be
conditioned upon the user’s assuming
responsibility for the use of the facility in a
manner consistent with applicable laws,
regulations, and University policies.
Withdrawal from Classes or
From the University
Class Schedule Changes and Drop/Add
Procedure
Once registered, a student can make schedule
changes up until the drop and add deadlines, through
LEO ONLINE, www.leoonline.odu.edu. Students can
also make schedule changes, in person, at the Office of
the University Registrar or at any other registration site.
Tuition adjustments (if applicable) are determined by the
date the
The instructor’s signature is not needed if a student
wishes to an open or otherwise unrestricted course prior
to the start of or during the first six days of that
semester’s classes (or a similar fraction for non
semester courses). Students may withdraw from courses
through LEO Online up to the deadline to withdraw from
classes and a grade of “W” will be assigned. Courses
added after the deadline must be approved by the
course instructor; registration is processed in the
Office of the University Registrar.
Signatures of advisors are required for freshmen
adding courses. Students who are enrolled in degree
programs in which sequencing is critical, are urged to
consult their Academic Advisors before making
scheduling changes. As a result of dropping courses
within such programs, students may have to allocate
more time to complete their University and/or
departmental requirements. See the academic calendar
printed in the University Catalog or the current
semester’s Schedule of Classes for drop/add and other
important deadlines.
Administrative
University
Withdrawal
from
the
During the course of any semester, there will be
situations, (e.g., severe illness, a death in the immediate
family, or disciplinary actions) which will require that the
University initiate an administrative withdrawal to assist a
student or to implement a University-imposed sanction.
The following procedures will be used:
1. The request for withdrawal is initiated either by
the student, because of an extenuating personal
situation, or by the University, because of a
disciplinary sanction.
2. This action will normally be handled by the
Student Advocate in the Office of the Vice
President for Student Affairs/Dean of Students.
If the student initiates the withdrawal, the Vice
President’s office will determine what verification
is necessary and will document the situation.
3. A request will be submitted to the Office of the
University Registrar to withdraw the student from
all of his/her classes and the grade “W” will be
posted to the student’s academic record.
4. The student’s instructors will be notified. If the
student is withdrawing from classes after the
“withdraw without penalty” deadline has passed,
then part of this notification will include the
opportunity for the faculty member to raise
objections
if
the
student’s
classroom
performance, is such, that a withdrawal “W”
would not be appropriate.
5. If a faculty member objects, the faculty member
will inform the Registrar, and the student will
receive an “F” grade in the class.
6. The request for withdrawal must be initiated by
the student no later than the end of the semester
following the term for which administrative
withdrawal is sought