Draft
Internal Verification Procedures
Current version created August 2014
Next review August 2016
1
Internal Verification Procedures
Contents
1
Introduction ........................................................................................................................... 4
2
The purpose of internal verification ....................................................................................... 4
3
The functions of internal verification ...................................................................................... 4
3.1 Supporting assessors ................................................................................................... 5
3.2 Checking assessment instruments to ensure validity.................................................... 5
3.3 Reliability ...................................................................................................................... 5
3.4 SQA - prior verification .................................................................................................. 6
4
Internal Verifier profile ........................................................................................................... 6
5
Training of Internal Verifiers .................................................................................................. 6
6
Sampling assessment decisions ........................................................................................... 6
7
Maintaining assessment and verification records .................................................................. 7
8
The role of the Curriculum Team in internal verification ........................................................ 7
9
Internal Verifier (IV) Role ....................................................................................................... 8
10 Curriculum Manager responsibilities ..................................................................................... 9
11 Recording curriculum team meetings .................................................................................. 10
12 Master folder content for verification ................................................................................... 10
13 External Verification ............................................................................................................ 11
14 Conducting the External Verification Event ......................................................................... 11
15 Internal Verifier Inclusiveness Statement ............................................................................ 13
16 External Verification guidelines for faculties ........................................................................ 14
Appendix - Templates ................................................................................................................ 16
2
APPENDICES
PAGE
1
Standardisation Meeting Template .................................................................................... 17
2
Verification schedule template ........................................................................................... 20
3
Verification sampling form ................................................................................................. 21
4
Verification master pack audit form.................................................................................... 23
5
Prior Verification form ........................................................................................................ 26
6
Pack Developers information ............................................................................................. 29
3
1
Introduction
Glasgow Kelvin College’s Internal Verification (IV) procedures have been developed
to assure awarding bodies including the Scottish Qualification Authority and City &
Guilds, that the college has an effective internal quality assurance system which
ensures that all candidates are assessed accurately, fairly and consistently to
national standards.
Verification is a crucial element of the quality assurance and enhancement process
at the College. It ensures that all candidates entered for the same qualification are
assessed fairly and consistently to the specified standard supported by External
Verification conducted by Awarding bodies to maintain national standards.
2
The purpose of internal verification
The majority of qualifications delivered by the College are internally assessed, which
means that College teaching staff are responsible for judging if candidates have met
the national standards for the qualification.
Internal assessment is conducted using assessments developed by the College,
provided by SQA or another relevant awarding body. All assessments must be valid,
reliable, practicable, equitable and fair. Assessors must apply the standards of
assessment uniformly and consistently. The purpose of internal verification is to
ensure that these principles are met.
The Internal Verifier role is critical in ensuring that assessments are appropriately
administered and that any possibility of non-compliance with required procedures is
minimised. An effective internal verification system ensures that:

valid assessments are used for each qualification

assessments are capable of generating sufficient evidence to allow candidates to
demonstrate that they have met the required national standard

all assessors are familiar with the required national standard

assessors reach accurate and consistent decisions for the same qualification for
all candidates in their centre in line with the required national standards
Effective internal verification is an ongoing process. It allows good practice to be
shared, and can help identify issues which may require to be addressed at an early
stage. IV should be an ongoing process rather than end loaded to the end of the
teaching block in order to allow sufficient time to carry out remedial action or reassessment should it be required.
3
The functions of internal verification
The internal verifier or internal verification team is responsible for ensuring the
validity of internal assessments and the reliability of assessors’ judgements. This
responsibility has several parts:

supporting assessors

checking assessment instruments to ensure validity

arranging standardisation exercises

sampling assessment decisions
4

maintaining assessment and verification records
It is by carrying out these tasks that internal verification teams help the College to
ensure that national standards are being met.
Please note that no individual can act as assessor and internal verifier for the
same group of candidates.
3.1 Supporting assessors
The internal verifier/internal verification team is responsible for ensuring that the
assessment instrument is valid, fair and practicable. This means they need to have
knowledge of different assessment methods and instruments and must have
assessment expertise.
The internal verifier can have a developmental role for assessors by offering advice
and guidance. This kind of support should be ongoing throughout the qualification
and not be left to the point of assessment for certification purposes.
3.2 Checking assessment instruments to ensure validity
A valid assessment is one that is designed to allow candidates to produce evidence
to demonstrate that they have the required knowledge, understanding and skills for
the qualification they are aiming for. In other words, checking the validity of an
assessment instrument means finding the answer to the question ‘Is the assessment
actually doing what it is supposed to be doing?’, for example, a practical assessment
should be used to assess practical skills. An assessment in which candidates were
asked to write about a practical skill rather than demonstrate it would have low
validity.
All assessment instruments must be checked to ensure their validity before being
taken by candidates. Even when assessments have been drawn from a national
bank, such as the National Assessment Resource (NAR), the internal verifier must
ensure that all assessors have a common understanding of the standards required.
Meetings between assessors to discuss the planned assessment instrument and
approach will help to minimise any differences in interpretation these are recorded
using a standardised agenda and action minute.
Producing an agreed marking scheme for judging the evidence also supports
assessors to make consistent and accurate assessment decisions in line with
national standards.
The assessment scheme used could be a checklist for observing candidate
performance, a set of questions to test underlying knowledge and understanding,
protocols for professional discussion, or agreeing the use of video or multi-media
evidence. Procedures to consider any indirect evidence of candidate achievement,
such as witness testimony, should also be discussed and agreed. The internal
verifier is responsible for ensuring that assessment schemes are clear and correct.
3.3 Reliability
Reliability is a measure of the accuracy and consistency of assessors’ judgements.
Standardisation is an important part of ensuring the reliability of assessment
decisions for all candidates in a centre.
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3.4 SQA - prior verification
SQA prior verification service provides feedback on proposed assessment
instruments and gives a centre confidence that their proposed assessment is fit for
purpose and complies with national standards. External verification reports clearly
show that prior verification assists in ensuring the reliability of assessment
instruments. The service is currently offered free of charge. It has a turnaround time
of a minimum of six weeks to allow for the possibility of having to take remedial
action if prior verification identifies a need to revise the assessment materials to
comply with national standards.
4
Internal Verifier profile
Internal verifiers should:
5

have the skills required to perform the IV role i.e. have undergone staff
development and/or have experience as an SQA external verifier;

be competent in the broad subject/occupational area to a level appropriate to the
award offered;

be competent in the use of relevant assessment techniques;

be familiar with award procedures and documentation.
Training of Internal Verifiers
Before taking up the role of Internal Verifier each member of staff involved will
undergo a short course of induction training organised by the relevant Head of
Faculty.
Periodic staff development events will be organised by the Organisational
Development Manager and Quality Enhancement Manager during the academic year
to support Internal Verifiers in their role.
6
Sampling assessment decisions
The internal verifier in conjunction with the team delivering the unit(s) should select a
sample of candidate evidence to ensure that consistent decisions have been made in
line with national standards.
Sampling must be ongoing through the assessment process not end-loaded. This
allows the internal verifier/internal verification team to review assessment
judgements before summative decisions are made. This process assists in the
identification of decisions which are not in line with national standards at an early
stage and will allow support or training to be provided to assessors and action to be
taken to support learners where appropriate.
There are several key features that should be considered in selecting a sample.
These include:

first time delivery of an SQA or other awarding body qualification or award

delivery by a new assessor

range of levels of qualifications

range of candidate groups across the College
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
mode of delivery (full/part time, online, multiple sites, partnership arrangement)

age and gender of candidates

achieved/not achieved

revised assessment instruments

previous issues or problems identified by internal or external verification

cost and resource effectiveness
The outcomes of internal verification should be given as feedback to the assessors
and used to refine assessment. This is why it is essential that sampling takes place
throughout the assessment process as it ensures fairness to all candidates. A
preferred sample per unit would be 25% of the class group. All assessment that
leads to certification must be ‘signed off’ by the internal verifier before candidates’
results are submitted to Student Records.
7
Maintaining assessment and verification records
All assessment results leading to certification must be signed by the internal verifier.
The records that are kept will include;
8

Validated assessment material

Minutes of meetings, including standardisation exercises

Records of observation of assessment

Checklists/marking schemes

Candidate records

Records of all sampling activity

Feedback to assessors
The role of the Curriculum Team in internal verification
The Curriculum Team is expected to meet at least once per block throughout the
session.
Curriculum Managers will require to have additional meetings where issues are
raised regarding assessment practice, where a number of new units are being
undertaken or where a new course framework is being delivered.
Membership of the Team includes all staff involved in teaching the subjects/units.
The group will be chaired by the Curriculum Manager.
The team’s remit in relation to internal verification is:

To produce learning and teaching materials and to continuously review and
update such materials in line with the standard required by the awarding body.

To design and approve detailed assessment instruments before the start of each
unit. To review the effectiveness of such instruments at regular intervals. To
develop guidance notes (for staff) on the standards expected in learner
responses. To design an effective and reasonable schedule of assessment and
re-assessment.
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9

To agree appropriate standards for learner responses in consultation with the
Internal Verifier and External Verifier.

To explore methods of integrating assessment across units of the course and
develop appropriate instruments

To participate in internal verification procedures in conjunction with the Internal
Verifier as required.

To review learner results at agreed intervals.
Internal Verifier (IV) Role
The IV role has 2 components:
a)
the ongoing contribution made within the curriculum group; and
b)
the formal procedures relating to internal verification events.
The IV role within the setting of the Curriculum Team meeting is focussed on
promoting discussion and stimulating action in relation to standard setting, the review
and vetting of assessment instruments and the continuous process of comparing
learner responses.
The IV should try to ensure, in co-operation with the Curriculum Manager, that these
issues are addressed in a systematic and regular way and should have a major
influence in formulating the agenda for the curriculum team.
Within the curriculum team setting the IV should ensure that there is a systematic
approach to the development and review of learning, teaching and assessment
materials. The IV should also scrutinise any new assessment instruments in
collaboration with other team members. The group should not approve any new
instruments for use without the agreement of the relevant IV.
Questions to consider:

Is the instrument well written and presented?

Will it elicit the correct level of response from the learner?

Is the section properly resourced to allow the delivery of the instrument?

Does its implementation require learner or lecturer guidelines?

Have steps been taken, where necessary, to provide exemplar learner
responses?

Is the instrument valid, reliable and practical?
As an IV, you should make your expertise available to all members of the curriculum
team, and:

stimulate the development and use of integrated assessments wherever possible;

advise if you feel assessment overload is occurring;

Keep yourself informed of best practice in assessment through Staff
Development/CPD, Equalities legislation, consultation with EVs on visits to the
college, reading materials from SQA, College Development Network, etc

ensure that there is continuing discussion of learner responses.
8

compare learner responses within a particular group and learner responses
across a number of groups. If these vary, try to advise on how more even
standards may be achieved, this may involve comparing the learning and
teaching approaches used by Lecturers, redeveloping the assessment
instruments, suggesting topics for staff development;

ensure the team considers learner work within the context of national standards;

obtain comparative responses from EVs regarding the standard of learner work in
other colleges;

ensure that all assessment instruments are reviewed each session and that they
are amended in accordance with any changes in descriptors/specifications.

ensure team focus on areas where you feel assessments could be better
designed, delivered or could prove more stimulating and interesting to learners.

offer, at Curriculum Team meetings, as much advice as possible to staff when
new units/courses are being developed and the assessment instruments are
being presented for validation and approval.

advise as to whether there are sufficient IVs in the group to adequately cover all
of the units.

Advise on the retention of learner assessments: Where? How? How long?;

remind the team that the terms Verifier and Verification still apply when dealing
with SVQ’s
The IV is part of the curriculum team and therefore is seeking to work collaboratively
with colleagues to ensure that national standards are uniformly applied.
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Curriculum Manager responsibilities

Convene Curriculum Team meetings for each verification group for which you are
responsible at least once per block throughout the session and produce brief
action minutes. The allocation of cognate goups/verification groups to Curriculum
Mangers will be reviewed annually by Heads of Faculty with the Curriculum
Director and the Quality Enhancement Manager.

In collaboration with the Quality Enhancement Manager, meet with External
Verifiers as required and organise the presentation of materials for EV visits as
notified, arrange for teaching staff and learners to be notified and to be present at
such visits as required.

Organise Internal Verification meetings at least once per term in conjunction with
the Internal Verifier(s) and receive a report from the Internal Verifier(s). An
electronic copy of all IV reports must be sent to Quality Enhancement Manager
via SharePoint.

Liaise with Head of Faculty ensuring members of the Curriculum Team receive
appropriate staff development.

Not less than two weeks before a notified External Verifier visit, organise preExternal Verification preparation in conjunction with the Internal Verifier and the
Quality Enhancement Manager.
9
11

Agree, with the Curriculum Team, the structure of all assessment instruments and
ensure that ONLY instruments which have been approved by the group are in
use.

Conduct a Curriculum Team/verification group review of all assessment
instruments at least once per session.

Ensure that all required materials are available for Internal and External
Verification meetings

Ensure that the Quality Enhancement Manager is available to participate in
External Verifier feedback meetings. If the Quality Enhancement Manager is not
available the Senior Curriculum Manager with responsibility for quality should be
invited to attend the feedback session.

Actively review learner results with the Curriculum Team after internal and
external verification events and at other times as deemed appropriate.

If a potential “suspension” of certification is imminent the Quality
Enhancement Manager/Senior Curriculum Manager should be contacted
immediately (by phone if not in college). Only the Senior Curriculum
Manager can “sign off”/accept a “Suspension” in the absence of the
QEM/VP.
Recording curriculum team meetings
Brief minutes of Curriculum Team Meetings should be kept. These should note the
main issues discussed, together with agreed actions. Copies to be placed and
stored in the electronic folder in SharePoint. Electronic copy must be sent to Quality
through this method. These minutes are essential for SQA audit purposes
therefore population of the quality document folder on SharePoint is essential
12
Master folder content for verification
Unit packs (paper and electronic) should be developed via the Curriculum Team and
should conform to a standard specification which included:
a) a standard cover sheet;
b) the latest version of the unit descriptor (lecturer/class tutor to check SQA.org);
c) the standard assessment instruments agreed by the Curriculum Team and
any alternative assessment instruments cleared by the team, together with any
agreed marking schedule;
d) a learning, teaching and assessment programme (where appropriate),
e) exemplar learning/teaching materials approved by the Curriculum Group
e.g. notes, projects, worksheets, formative assessment materials.
f) guidelines for delivery
g) Assessment/Reassessment Policy - Statement
h) Assessment Front Cover
i) Ensure that QELTM checklist has been used when checking for QELTM
compliance of teaching material. This should be carried out as part of the normal
subject/unit Quality Pack check as part of the IV process.
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PLEASE NOTE
The use of exemplar materials is not prescriptive but only those approved by the
Curriculum Team/prior verified will appear in the pack.
Curriculum master folders should be held by the Curriculum Team and stored
electronically on SharePoint (or alternatively held in a manual file). They should be
kept up-to-date and copies made available to staff as required. Every lecturer should
at least have copies of items a-d before commencing teaching the unit.
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14
External Verification

College receives the appropriate notification from SQA/other awarding bodies
giving details of the proposed visit in respect of certain cognate groups. The SQA
co-ordinator/Quality Enhancement Manager copies the letter of notification to the
Head of Faculty, Senior Curriculum Manager and Curriculum Manager whose
curriculum area includes the identified cognate group.

The Curriculum Manager selects an appropriate date and enters this on the
appropriate communication along with her/his name as the relevant contact for
the visit. This is then returned to the Quality Enhancement Manager in her/his
role as SQA Co-ordinator.

Prior to the visit of an External Verifier (EV) the Quality Enhancement
Manager/SQA Co-ordinator will receive a computer printout giving details of the
units that the EV proposes to examine during the visit. A copy of the
communication will be sent to the appropriate Curriculum Manager by the Quality
Enhancement Manager/ SQA Co-ordinator.

The co-ordinating CM requests staff involved to confirm the accuracy of the
printout and on receipt of feedback notifies the EV of any units which are missing
from the printout.

The co-ordinating CM then confirms arrangements with any other staff involved.

Curriculum Managers are requested to prepare for the visit using the Form as a
report mechanism for any corrective action required prior to the EV visit.
Conducting the External Verification Event
The visit is co-ordinated across the College by the Co-ordinating CM who should
inform the Quality Enhancement Manager of the details of the visit at least five
working days in advance. The CM should meet the EV on his/her arrival and briefs
him/her on the plans for the day. He/she will have made arrangements for hospitality
(limited to tea/coffee.).
Curriculum Managers will present all necessary materials for the visit at the agreed
location 48hrs before the arrival of the EV. They will make arrangements for teaching
staff and learners to be on standby should clarification of any relevant matters be
required by the EV.
If the EV identifies any serious problems, the Curriculum Manager will immediately
inform the Quality Enhancement Manager/Senior Curriculum Manager/Head of
Faculty who will try to resolve the problem.
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At the end of the visit the EV should meet the Quality Enhancement Manager/Coordinating Senior Curriculum Manager with the Curriculum Manager for feedback
and review of the visit.
The EV then submits a report to SQA and the College SQA Co-ordinator/Quality
Enhancement Team. A Copy of this form will be sent to the relevant Faculty.
If appropriate the EV will highlight matters for development ot the SQA.
Should a suspension on certification be placed on any unit the Head of Faculty will
take immediate corrective action in consultation with the Quality Enhancement
Manager and the Curriculum Team and will ensure that the actions to lift the
suspension are considered at the next Curriculum Team meeting. This may require
such a meeting to held outwith the normal cycle.
Unit Descriptors
The Senior Curriculum Manager with the Quality remit with the Quality Enhancement
Manager/SQA co-ordinator have the responsibility for distributing copies of new and
revised descriptors including CD ROM disks to Print Services, Multi Media Centres
and MIS.
Other SQA Communication
Publications/Handbooks.
The Quality Enhancement Manager/SQA co-ordinator has the responsibility of
distributing all publications/web-based updates to each campus Library and
Information Centre and to specific areas of the College as directed by SQA.
12
15
Internal Verifier Inclusiveness Statement
As part of the College Quality Enhancement procedures, Internal Verification plays a
significant role in making judgements on learner performance. This being the case,
equality and inclusiveness considerations must be seen to be part of that judgement.
All Assessors and Verifiers must take into account all the appropriate considerations
necessary to ensure curriculum standards are maintained and that equalities and
inclusiveness is also addressed within the various initiatives.
A statement on inclusiveness is included on the college IV forms. All staff involved in
the Internal Verification process must ensure that the judgements on the work of
learners must be carried out with not only curriculum performance in mind but must
also be implemented taking into account the factors relating to equalities and
inclusiveness in its various initiatives.
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16
External Verification guidelines for faculties
16.1 Co-operate with the external verifier in the provision of evidence and in
providing access to your staff.
16.2 Prepare staff and learners for the external verification visit by discussing the
relevant issues in your curriculum team, standardisation and staff meetings.
16.3 Provide as much information as possible either in electronic or paper format.
You should, as a minimum have the following items available:

Up-to-date unit/SVQ descriptors;

Master pack audit forms;

Internal Verification forms & schedule;

Instruments of assessment approved by the curriculum team/manager;
An up-to-date statement of the units/SVQ in your cognate group/curriculum team
(please carry out any necessary editing of your copy of the curriculum clusters before
the visit and have it available for the external verifier);
N.B. (If there is no intention to run a unit/SVQ delete it from the list).

A policy statement on re-assessment;

Learning and teaching materials such as; background notes, checklists, formative
assessments, marking schemes and case studies;

Learner guidelines for completing assessments;

Staff guidelines for delivering and marking assessments, booklists and
references;

A MIS printout of units/SVQs which are “live” at the time of the visit;

Electronic (where possible) subject registers with completed records of work and
assessments marked up-to-date;

Curriculum team minutes;

Standardisation minutes;

Learner surveys/feedback;

Updated list of internal verifiers (Please up-date the internal verification schedule
if necessary);

Minutes of Faculty meetings;

All internal verifier reports; and

All external verifier reports.
Faculties should particularly be able to demonstrate that:

assessment instruments are continuously under review;

appropriate guidance is offered to staff in the delivery of assessment;

internal verification is conducted effectively and at the frequency prescribed by
college policy;
14

IV and EV reports are actively reviewed by curriculum teams and their findings
and recommendations implemented;

Issues such as unit/SVQs and course resources, learning and teaching
approaches and work placement arrangements are actively discussed with staff
and learners;

Integration of assessment both within and across units and SVQs is discussed
and where possible implemented;

Internal Verifiers have had appropriate staff development;

There are sufficient IV against each curriculum team/cognate group.
Please examine the audit schedule enclosed in this document and consider the
evidence required to verify each of the questions.
(NB: When dealing with SVQs the term IV internal verification/verifier still
applies.)
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Appendix - Templates
16
Standardisation Meeting Template
17
Standardisation Meeting Guidance Notes
Standardisation exercises identify any discrepancies between assessors in their
judgement of candidates’ evidence and allow adjustments to be made to remedy
these. As well as reducing subjectivity among assessors, it helps to improve the
consistency of their judgements and allows internal verifiers to identify and
disseminate good practice. There are different ways of carrying out standardisation,
and the internal verifier should make sure that the method used is the most
appropriate for the nature of the evidence.
The following examples illustrate some approaches to standardisation:
Agreement trials: Assessors work together to consider examples of candidates’
work based on the assessment scheme. By discussing discrepancies and coming to
a shared understanding based on the assessment criteria, the assessors reach a
common understanding. Involving the internal verifier is very helpful in achieving
consensus.
Dual assessment: Two assessors assess the same candidates. Teaming an
experienced assessor with a new assessor is not uncommon, but there are benefits
for any assessor in checking their judgement, particularly for new qualifications and
awards. It also encourages co-operative working.
Cross assessment: Assessors exchange candidate evidence to check each other’s
interpretation of the standard. This does not mean that different assessors must
follow the same assessment procedure or even use the same assessment material.
Cross assessment is often presumed to apply mainly to evidence within a centre, but
it can also be used across centres. It is frequently used by multi-site centres such as
large colleges, training providers and employers.
Evidence review: In this process the internal verifier collates assessed candidate
evidence and asks a group of assessors to discuss any discrepancies between their
individual judgements. This allows professional development as well as ensuring a
shared understanding.
Double marking: Generally used with written evidence, double marking is a form of
cross-assessment in which assessors exchange the same candidate evidence to
check each other’s interpretation of the standard.
Blind marking: Again, mostly used with written evidence, blind marking, is intended
to reduce any bias, however unintentional, by an assessor. In one form of blind
marking, evidence is marked by two assessors, but each is unaware of the other’s
mark. Discrepancies between the marks can then be resolved. In another form,
evidence can be made anonymous by removing the candidate’s details.
Agenda / Action Minute
Standardisation exercises should take place throughout the assessment
18
process to improve the consistency of assessors’ judgements. Records of
standardisation exercises, including any feedback to assessors, should be
kept as evidence of internal verification activity.
Date:
Venue:
Curriculum Group:
Curriculum Name:
Chair:
Present:
Item
1
Main points to be discussed
Action minutes on standardisation from previous
meeting
2
Agreement trials
3
Dual assessment
4
Cross assessment
5
Evidence review
6
Double marking
7
Blind marking
19
Responsible
for Action
Deadline
Verification Schedule Template
20
Verification Sampling Form
21
Internal Verification – Sampling Evidence
The Internal Verifier must, for all sampled assessment evidence:
 mark-up all relevant unit register/ registers;
 discuss with assessors the outcome from the IV process; and
 ensure this form is fully completed, dated, submitted to Quality and stored in Master Folder
Internal verifier*:
Subject Assessor/s:
Class Code:
Class Title:
Relating to:
 Unit (s)
and
 Outcomes
/ tasks or
Element/s (SVQs)
Evidence Sampled (e.g. Folio, NAB,
essay, product, etc)
No. in
class
No. (%**)
sampled
Learner names
Marking to Standard.
(As detailed in the Unit Specification)
Consistent.
Yes/ No
Yes/ No
Not consistent.
Undernoted to be action required Responsible assessor:
Action required:
Date completed:
Responsible assessor:
Action required:
Date completed:
* The IV process must be conducted suitably qualified/experienced staff and undertaken by someone other than the Subject Assessor.
** Minimum 25% sample
Internal Verifier:
Subject Assessor/s:
22
Date:
Verification Master Pack
Audit Form
23
Master Pack Audit Checklist
Uses:
1. Initial quality assurance of pack, by Curriculum Manager
and/or
2. Annual quality check, by Senior Curriculum Manager*:
a. ensuring currency of unit
b. confirming NAB/ASP version to be used by team each session; and
c. recording and verifying pack amendments
Title:
No:
Status
Assessment
Internal
Authorisation




Current
Lapse date
End date
Copyright Declaration
Externally provided (ASP/
NAB / exemplar, etc)
version No.
 Assessment
 Re-assessment
 Core Skills
Centre devised:
Teaching/
learning
materials
 Created/ amended by
 Verified by
 Flexible Assessment
Opportunities
 Externally provided by
 Centre devised by
 Updated by
 Verified by
Verification
comments
 QELTM checklist used and
available
 Required action/s
 Person responsible
 Target date
(completion date)
 25% Evidenced or Full
Class Group where
number is < 10
Students
Verifier/
Class Tutor
 Name
 Date
24
Block 1
Academic Session
Block 2
Block 3
Internal Verification – Teaching Pack Induction
(Master Pack verification checklist for SCMs for new pack creation)
To be completed jointly by the Class Tutor/ Pack developer* and each member of teaching who
will deliver the listed unit for the 1st time
Lecturer’s Name:
Class Tutor / Curriculum Manager*
Unit Title:
Unit No:
Unit Induction
Master Pack
 Quality Procedures/pro-forma
 Current Unit Specification
 Teaching materials
 Assessment Materials (including Re-Assessment)
 IV Matrix
 Sampling Evidence
 New Assessor
 Induction
 Copyright
Included in
pack
Date for
Development
Inducted Lecturer, initial as appropriate
* a suitably qualified/experienced nominated subject specialist, in the absence of the Class
Tutor/Curriculum Manager, must conduct the IV process.
Class Tutor:
Date:
Inducted Lecturer:
Date:
25
Prior Verification form
26
PRIOR VERIFICATION REQUEST FORM
A separate form must be completed and submitted with each instrument of
assessment.
1 NAME OF CURRICULUM LEADER:
FACULTY:
2 PRODUCT DETAILS
Guidance for submission
Please note that for purposes of reassessment the instrument of Assessment must
differ significantly from the original.
For centre devised instruments of Assessment, please ensure that the unit
specification has been adhered to.
Unit Title:
(e.g. ‘Administration’)
Unit Code & Level:
Unit Type:
(e.g. A123 04)
(HN or NQ)
Please specify all aspects of the unit included in its assessment which you have
developed or modified (e.g. Outcome 1, 2 & 3):
Has this or any other assessment material previously been submitted for this unit?
Yes, please specify details below
No
Material previously submitted:
(e.g. Outcome 1 & 2)
Date material submitted to SQA:
Estimated start date for Assessment of this unit:
3 APPROVAL
Are you already approved to offer this unit?
If no, are you currently seeking approval status?
27
Yes
Yes
No
No
4 SHARING OF ASSESSMENT INSTRUMENTS
Please tick to confirm that you are happy for the assessment material provided to be
shared with other SQA approved Centres after its acceptance by SQA.
5 DECLARATION
I declare that, as a result of internal verification, I consider the assessment material
presented to be fit for purpose and the information on this form is correct
Internal Verifier: ______________________ Date: ________________
6 CHECKLIST
Please attach the following mandatory documents to this request:
confirm
Tick to
Instruments of Assessment
(Where applicable, assessment conditions must be described)
Sample Solutions / Marker Schemes
Internal Verification Report
Note – If any of the above documents are not provided, the request for prior
verification cannot be processed.
This form should be completed electronically and sent to Quality Support Staff
together with the mandatory documents as listed above
28
Pack Developers Information
29
Section 1 – Quality and Curriculum
A. Quality Procedures
Internal Verification activity must:
1.
FUse:
Used by:
When used:
Verification Schedule
Template
Verification Sampling
form
Verification master
pack audit form
Prior Verification
1. follow procedures outlined in College Verification Manual; and
2. Utilise the undernoted documents.
NB
IV forms are available on the Staff Portal/College Documents/Quality
* Marked items, in the absence of the subject leader, must be conducted by a suitably
qualified/ experienced staff member.
B. Teaching and Learning Delivery Context
Unit Specification - inserted here
Unit specific knowledge/skills, as outlined in the attached awarding body specification,
are delivered:
1. a.  Stand-alone (no overlap with another unit/s)
b.  Integrated (overlapped with another unit/s)
2. utilising appropriate teaching/learning approaches, including:
and
30
3. in addition will support learner development in the areas indicated below.
Evidenced in: Guidance provided Delivery activities/ Pack
within Specification
approaches
Materials
Area
Core and Essential Skills
Communication
IT
Numeracy
Problem Solving
Working with Others
Employability
Interpersonal
Independent Learning
Health and Safety
Independent Living/ Life
Curriculum for Excellence
 Successful Learners
 Confident Individuals
 Responsible Citizens
 Effective Contributors
College Learning Themes
 Equality/ Diversity
 Health/ Well-being
 Sustainability
, where applicable, to indicate coverage
C. Assessment Procedures and Evidence Retention Requirement
To ensure maintenance of quality standards in relation to the validity/ reliability of the
assessment process the following must be utilised and adhered to:
 IV3 for Current session – Stipulating session Assessment Instruments/ highlighting
changes to Assessment Instruments/ Conditions, etc.
 Section 1A – Quality Procedures
 Section 3 – Assessment Information and Materials
All evidence of candidate attainment must be retained until 30th Sept in the academic
session following delivery, whether stored centrally Secure or By Team.
D. Copyright Declaration - All included materials, graphic images, illustrations,
diagrams and/or photographs:
1) are copyright free or original; and/or
2) have their Originator/Author clearly identified, in compliance with current legislative
requirements; and the original, for use in copying, is available...(insert details of
where/who from); and/or
3) have been included with their Originator/Author’s written permission.*
Signature: _____________________ Subject Leader (Developer) Date: __________
Pack developer insert here - Scanned copy of all written permissions
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Section 2 – Teaching Materials
Indicate below the source(s) of suitable available materials for use in unit delivery.
 Nationally Devised
 Scotland’s Colleges
 L&T Scotland
 SQA
 Other, Insert details…..
and/or
 Team Devised/Selected, list below the materials, supplied in the pack, which:
 exemplify the required standard; and

illustrate suitable styles/formats
Contents List:
 to indicate type of resource provided
Resource
Hand-out Presentation
Workbook
Brief
Title
NB Insert additional rows as required
Teaching Materials - inserted here
32
Other, please
specify
Relating to
outcome(s)
2.
Section 3 – Assessment
3.
Assessment for Learning
Developmental and/ or formative Activities - Indicate the types of informal ongoing activities to be used, throughout learning and teaching, to help lecturers and
learners review understanding and track progress. ( Relevant items)
4.
 Q&A session
 Tutor led discussion
 Tutor demonstration/learner practice
 Item/artefact production
 Quiz
 Assignment/Research
 Other, insert details below.
Activity (Insert additional rows as required) Relating to outcome(s) Sample included
Yes/ No
Yes/ No
Formative Assessment that candidates are required to complete. Include in the pack
and indicate below, instrument/s used:
 Prelim**
 Mock test
 Practical Assignment
 Other, insert details below
Activity
Relating to outcome(s)
Assessment for Certification - Summative Assessment
( Relevant items)
 Awarding Body Devised
SQA (NAB/ASP/USP/HN Exemplar)
BCS (On-line/ hard copy)
Edexcel
 Other, specify ___________________________
 Centre Devised, for which SQA prior verification is required, items included:
Assessment Instrument
Re-assessment instrument
Marking Scheme/Guide
NB – Ordering/ Use of Assessment Instruments
1. Each session
2. prior to ordering/using assessment documentation
3. Confirm, from the Current Session’s IV3, the version to be used that session for both:

Assessment and

Re-assessment.
Assessment Materials – to be inserted here
33
Internal Verification Template
SUBJECT
TITLE
VERIFICATION
GROUP
CURRICULUM
GROUP
CURRICULUM
MANAGER
ASSESSOR
34
INTERNAL
VERIFIER
TERM 1
2013/2014
TERM 2
TERM3
TERM 1
2014/2015
TERM 2 TERM 3